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HomeMy WebLinkAbout05/11/2026 - Presentation ••O Budget Committee Meeting #2 May 11th, 2026 PROPOSE D Presented by: B li El G ET Acting City Manager Brian Rager Finance Director Eric Kang Budget Manager James Kennedy F Y 2 0 2 6 - 2 0 2 7 Community Development Director Sambo Kirkman City Engineer Joe Wisniewski IT Director Keri Anderson Assistant to the City Manager Nicole Hendrix Today's Agenda IT Tiga°r`d • Approve Minutes from 5/4/26 Meeting • Receive Public Comment • Follow-up from 5/4/26 Meeting • Departmental Overviews a( Community Development a( Engineering .z Information Technology ,z Central Services • Continue Budget Committee Discussion • Summarize Budget Committee Follow Up Items n ••• VI FY2027 Proposed Budget Approve Minutes from May 4th, 2026 Meeting May 11th, 2026 Public Comment & Protocol , g . CITY OF Tigard 1 . Review public comment protocol. 2. Present opportunities to submit public comment. 3. Review public comment. I. Remarks to Budget Committee as a Whole During Comment/Hearings. Generally, remarks should be addressed to the Budget Committee as a body rather than directed to any particular member. A question may only be asked of a Budget Committee member with the permission of the Mayor or presiding officer. II. Respectful and Courteous Input at Public Comment/Hearings. The Budget Committee's intent is to be welcoming and inclusive toward all speakers at public meetings, and to create an atmosphere of mutual care and respect. Budget Committee meetings often provide an opportunity to provide public input, and for community members to share thoughts and opinions with their elected leaders. Personal attacks or threats; disruption of the meeting; use of obscene, vulgar, or discriminatory language; or in any way discouraging anyone else from participating are not acceptable. While community members may disagree with each other or the City on issues and give critical feedback, they are expected to do so respectfully, in accordance with these rules. Public Comment & Protocol eTi °rd 9 III. Disruption at Public Meetings. The Mayor or presiding officer may interrupt members of the public speaking to Budget Committee if they are engaging in personal attacks, attacks on identity (gender, race, sexuality, etc.) or other discriminatory comments, engaging in accusatory, insulting, offensive or harmful behavior that disrupts the Budget Committee meeting, or not speaking to the subject matter of a public hearing. Any member of the audience who disrupts a Budget Committee meeting may be asked to stop, and if the disruption continues, may be excluded from the meeting (or muted in a virtual meeting) by the Mayor or presiding officer if necessary to maintain order, conduct business efficiently, or allow others the ability to participate. Violations of this rule may be stopped immediately, particularly related to discriminatory or racist comments. Such disruptions will be addressed as efficiently as possible. IV. Viewpoint Neutral. The Mayor and Budget Committee will enforce these rules uniformly and treat all perspectives and opinions consistently. Public Testimony g, i CITYOF Ti and OPPORTUNITIES TO SUBMIT PUBLIC TESTIMONY: • Before the meeting, community members submitted testimony using the input form on the city's website or direct emails • During the meeting ••• to FY2027 Proposed Budget Follow-up from 5/4/26 Meeting May 11'^, 2026 CommunityDevelopmentt ' Tigthd FY27 Proposed Budget 4 Lip / We collaborate with residents and businesses to preserve, enhance, — - and strengthen a more connected community. Our work advances • 4 the city's vision of "Tigard: an equitable community that is walkable, • • • • healthy, and accessible to everyone." IFfilligirr tr t • • • • • • • • • • ) �.'_� fir✓ - ~ � r \ _::. .. / � ► \Pr. v., %7l '. 'f ° ' L a- Community Development FY27 Proposed Budget I May 11, 2026 Divisions T Ti CITY g Administration Coordinates operations, policies, and support services across all divisions to ensure efficient, accountable, and strategic alignment with the city's goals. Building Ensures safe and compliant construction by reviewing plans, issuing permits, and inspecting projects that comply with state and local codes. Economic Development Cultivates the community's economic potential by developing and managing programs that attract, encourage, and expand commercial investment in Tigard. Planning Guides community growth through long-term planning and ensures development aligns with zoning, housing, and community standards. Redevelopment Manages projects and programs funded by TIF districts to revitalize Downtown Tigard and the Tigard Triangle. Transportation Aligns planning, coordination, and investment to deliver an effective, multimodal system that supports community priorities, regulatory requirements, and economic vitality. o Community Development FY27 Proposed Budget I May 11, 2026 O Council Goals eTi °rd 9 GOAL 1 : Create housing opportunities for current and future residents GOAL 2: Elevate economic opportunities for current Create housing �O Elevate economic and future residents opportunit' for current �� opportunities for current and future residents and future residents GOAL 3: Cultivate Tigard as a great place to live, Deliverresilient, work, and play r-'.III,-1,n — ,T Cultivate Tigard 'r �1� sustainable,andwell- �' ' maintained facilities F;:- as a great place to �'� p�B—rr,.�.. ������ that provide reliable : g nin . i01:, +l., 14 and efficient services to our community GOAL 4: Deliver resilient, sustainable, and well- maintained facilities that provide reliable and efficient services to our community 7 ••o Community Development FY27 Proposed Budget I May 11, 2026 Budget OverviewTi and g Proposed Budget: $11 .89M Budget by Fund General Fund Request: $5.47M $247,000 $2,400,000 Reducing impact on the General Fund by: • Leveraging the Transient Lodging Tax (TLT) for Visitor & Tourism services. $5,469,133 • Utilizing the Transportation Network Companies (TNC) fund for Transportation programs. Personnel Services reduced to $3M (I 16% from FY26) • Project Planner 1 .0 FTE (vacant) $3,773,317 Materials & Services reduced to $1.18M (I 25% from FY26) • General Fund • Building • Alignment with historical spending for resource Tigard Construction Exise Tax (CET) • Transient Lodging Tax (TLT) allocations. • Travel, training, and memberships reductions. ••o Community Development FY27 Proposed Budget I May 11, 2026 izqCITY OF �- Tigard , i , . _. , . I,- ., 1„,;„ . t., IF _, 3 k � �l I � � i - i_ 1 +r_ - t , • f ' Planning r.,lik N . - Leading community conversations f• - _ -_ about future growth and fostering `� development to support housing, -�`` - -, /_ economy, and livability goals. ti, QS_- ` AtrI I ri ' 1 - - -..- ,_. _ .1, .' PM. [. V N0 - f % oll. '' ' ,- May 11, 2026 ••• • -- 22 1 Tigard Planning Division Council Goal Alignment: GOAL 1 : Create housing opportunities for current and future residents Strategy 1 .1 : Develop an inclusive housing strategy that increases the variety of housing types while balancing the infrastructure capacity needs of the city GOAL 2: Elevate economic opportunities for current and future residents Strategy 2.1 : Attract, retain, and grow a diverse and stable economic base that supports city revenues, needed goods and services, and jobs for community members Programs: Long Range Planning, Current Planning, Code Compliance p C TYOOF M Erd May 11, 2026 • 0 Planning r v .�. r , ;r • ' ti. *' ! At , a it• 1 w • Services Auk '- • ': t t '', ..: 1, .... t. -1L1-4,r‘.4.k: • Comprehensive Planning e . '4 aCi• Municipal Code Amendments •; .,(4., • Code Enforcement 2 • Federal & State Compliance ") • Development Review • Planner on Duty ! 0 Service Level es • Chan9P . i . -1■411rjoh. . _ , . - ' `'- t • Elimination of Project Planner 1 .0 FTE (vacant) I - V * contributes to the backlog of long-range projects ..,.....41. ' ' and code fixes that exist. I. -I- f _ i` • Reduction of Professional Services impacts "� - timeline for completion of long-range projects. .i .. . \ 6 Community Development FY27 Proposed Budget I May 11, 2026 f 1411V414a - Vell )1101. Ia e . CITY OF 4 +� Tigard • a *1 Economic Development r I ♦ 15 Elevate economic opportunities , i il Ifor current and future residents I II M t Huh , !1 , II ii :ii 111 � :... ilikrfN pi ,: I 1 II '':' 1:::‘:-'1'ktil ' C . 4.i.,. _...._ :_,,,,...1 i . , •f, _ . May 11, 2026 t ft. ',. ._ � ' r..!..-4 ,..c..„ , _ 4 el . 1,. ..... , .i', , ' r.s.: b- • fir . • O. �- •• • - - - Economic Development , g. ITYOFTI and Focused on advancing the Year One priorities outlined in the newly adopted Three-Year Economic Development Strategic Plan. ECONOMIC DEVELOPMENT VISION STATEMENT We envision Tigard as a vibrant community known for its economic strengths and quality of place, where strong partnerships and responsive services enable thriving businesses, meaningful career paths, and a resilient economy with enduring opportunities for all. MISSION STATEMENT The City of Tigard and its partners advance economic and community prosperity by supporting a diverse and resilient business ecosystem, delivering accessible and navigable services, and aligning partners and City efforts to strengthen Tigard's competitiveness and identity as a vibrant place to live, invest, and work. STRATEGIC PILLARS BUSINESS ATTRACTION, PARTNERTSHIPS & OPERATIONS & DEVELOPMENT & SUPPORT& GROWTH NAVIGATION COMMUNICATION III PLACEMAKING GUIDING VALUE Si' • CUSTOMER COLLABORATIVE INTEGRITY CREATIVE EQUITABLE / SERVICE PARTNERSHIP INITIATIVE PRACTICE ••o Community Development FY27 Proposed Budget I May 11, 2026 Economic Development Strategic Pillars Ti an d Business, Attraction, Support, & Growth We provide services, programs, and guidance to help businesses start, grow, adapt, and flourish in Tigard, and connect workers to training and career pathways that help them thrive and support the needs of local employers Partnerships and Navigation We bolster the region's network of partners that support businesses and workforce by cultivating strong relationships and providing navigational resources to fill gaps, avoid duplication, and connect people to the resources that best meet their needs. Operations and Communication We strengthen the internal systems, tools, resources, and communication practices across city departments to deliver clear, coordinated, and superior economic development services that reliably support Tigard's businesses and workforce. Development and Placemaking We advance development, infrastructure, and placemaking across Tigard through business recruitment and supportive programming to encourage the establishment of high-quality commercial areas across the city. ••o Community Development FY27 Proposed Budget I May 11, 2026 y - ,:- -- _ . ,, __ ir „ _ Economic Development i i, , oill ' , / //7 , io ,, Services \;111 11 pi 1111 I - �._ • Citywide Branding and Marketing Plan � -- • TIF District Improvement Grants - ° :j • Advance Tigard r '14 ; •n .r }. • Business Spotlight Program � __ - T �: 1 --- S?'- _i< --aww � Ff:y,.,,gel • New Business Welcome -_ ' • Business Environment, Advocacyand Education , . . T9''"i rots A'-- v -- _ . / I in C fkier 4r• Resource Connections: Workforce Development, _ �r • ersi Qin .y- - - This nesSQSPstin9 = � _ Access to Capital, Development Support, ' � _ ® : a°ssblPay;nyimar dlry dx/ °yP Networking - " _ I e ci ��, me — 'hprO�e tyol T.°mPntgl�'a°Q Main Sty/ )` ;* ♦ v",',�, Q;:".,t Gl nlP '"' • '. +%9d.^ e' Stamp �� Statiois... P�" ,°wd7�9o�,,Fe, ,. Service Level Changes A FUN PLACETOSHOpi J • Reduction in direct program support for 0 scholarships • • Reduction in production of direct programming = I • Increased reliance on community partners for R * * ART STAMP ` workforce development, business development, * scR s * CLASS BOOK,NG i business recruitment Es * STATIONERY ' * OFF►cE MON-FR g_�UPPUCs I .. WWN/MAINSTREETSigM c C ^ J Community Development FY27 Proposed Budget I May 11, 2026 4_ tlk (5=80 COM `_. - `-. `.c' J-ufr' -it Tigard /"d Amil Ak IF r • a "ir ,/ 5 1/717 3 r 6 „4111010 •'ice / .... I a) . .... _ a :"I'llir---__,. Marlilillillir- ..' , ' - Illit' , \ _ Transportation - _ni, J 41' 4 . ,_ ,--, Ensuring Tigard's transportation _ _ == ' system provides mobility and is — '‘ I i \ ,t , _ r • o accessible and safe for all. t L __ ( , 3 N . . 1 I1' l , , :.„ ' / 7,_.:i o 'zC , ., I d w� r oh- A p'i _. i \\ a -.v- ------ 7 : ' •l‘ All ilb 4 . _ U,, '), 4 , ii . .‘.:- f II . aki,:'',1,•:, • May 11, 2026 / , �� ID •• • _ v rt I i ":,:, a 1- .Alit c,•} _ - y... I . r' tl.I4Rr9w2X-iidc iaikYu'4.�t�u `F aeil.,ti�ysaita:z..&okk~ tli{'�•L�Y'�•�^�'x,•`10'iT_iT'�_i.4d31 1 Tigard Transportation Division Council Goal Alignment: Strategy 3.2: Invest in the safety, connectivity, and adequate maintenance of the transportation network; center vulnerable users in transportation investments Programs: Transportation, Safe Routes to School e Tieg7d May 11, 2026 • 0 Transportation: Planning for Future Transportation Investments & Connecting to Partners and the Community Today Services Performance Measures • Transportation Planning Coordination Planning & Programming Parking • Transportation Programming (Transportation Demand Management) Facilitate 10 TTAC Make 65% progress on Respond within 1 business • Local & Regional Coordination Meetings Transportation System Plan Update day to emails/calls • Public Parking Program Collect Annual Feedback Conduct Annual TTAC Conduct 2 Power to the Pedal (P2P) Regarding Downtown Service Level Changes tour Outreach Events Parking • More flexibility in using SRTS Coordinator for Transportation Planning & Programming Coordinate 10 Leasin TriMet lot s aces for downtown em to ee TransportationStategy ost 2 Events Promoting Modal • g p p y TeammMeetings Options Options parking permit program Pursue External Grants Conduct Annual P2P Survey Check P2P Bikes Weekly Community Development FY27 Proposed Budget I May 11, 2026 Safe Routes to School: Increasing student safety & health, & reducing traffic congestion by encouraging walking, biking, & rolling to school. Services L tn, bo Io is „� ,� - }0, ; ` 4:, , t� 1 rt • Regional Coordination �` 01 '' - �' - . -& ' i , ` '''' •' 1, 1' g - • Tigard-Tualatin School District Education % " - ` . _ Q • Encouragement Activities e's°` s � ;. aft r , . - \ Y '? • Engineering Solutions - • Evaluating Effectiveness -� s � ��E, � � x Service Level Changes Performance Measures Coordination Education Encouragement Engineering Evaluation _ • Currently pursuing (and expecting to receive) Develop Core Conduct 2nd Metro RTO grant to fund approximately 2/3 of SRTS Group at Grade Rolling & Collaborate with Create & TTSD with Strolling TTSD to develop Deliver the full-time SRTS Coordinator position Quarterly Education at 4 Deliver 2 Bike circulation plans as Quarterly & Meetings schools Rodeos needed Annual Reports • Remaining time will be used between SRTS Offer 5th Grade Collect Annual Bike Safety Feedback and Transportation program that will be funded Education at 3 Regarding by the Transportation Network Company schools Downtown Parking / (TNC) fund. Provide Crossing Guard Training as Community Development FY27 Proposed Budget I May 11, 2026 needed ez CITY OF 1 Tigard m, onTROE -- 'AGE m Modem Building L______ n - Living 0 �� Elevated UJr L .....i-- Protecting the Tigard community by E :� . r enforcing building codes and efficiently A _ Li reviewing and issuing permits for s — ' . residential and commercial projects. - — ,_, G J - '' Itel,onyy.T'goracom '. 1 R ' - May 11, 2026 "nt_. - r (111 Er Building , ) cii ) Services • Plan Review Support • Permit Coordination & Issuance D li ,i N• Field Inspections / t 11 • Code Compliance 0 D Ikl • Construction Excise Tax (CET) Administration - ._ . - G 3 u 14 A ) I -44" ,.....„. - . - 41414IN kl I 11, , ....... ._,_ '`)- #011/iYu I i Service Level Changes OW' i t `�; � ;;�;g ���11� • BuildingDivision is funded through the Building - `� 1 : Fund no service level changes proposed. xir z . _______________ , _ .., _ 4,0; A -7-- A'., ..- It ) / Community Development FY27 Proposed Budget I May 11, 2026 • CITY OF �� -i• .� • i i •r• ,'< . Z e z Tigard tip. •spa, !' goy" M I+•Nt,k.'u:*``•_• i s .: < t. y ate` R.w v a.. :7 • I--a f h� Ai a s• • Develo ment Trends _ .••, �' ¢ �t,� = th. . ; LOELJ . 11 11. 0 © 11 �i MI al ' Ilijillirr ll - I L , ya;r i. tea, �' .K L�^,`= ` • IS :- III` , l. .,A ,� 1 ♦� •'i/. . _ , -imt- ,. May 11, 2026 _z ► Y ' �'; +t,� { , ,* • M: i .e �` ' J t' i,, Z - • J � f•' ` , ra - ;, 4 ,,.,.; r . � • ' j ,if `. -b . • n � '• C _ y Planning Trends Pending Projects Planning by the Numbers • River Terrace 2.0 500 • Downtown Reimagined 450 • Tigard HOME 400 • Housing Capacity Analysis/Production Strategy 350 Upcoming Project 300 • Fee Study/Update 250 200 Future Project 150 • Tigard Triangle Audit/Update • Comprehensive Plan Update goo • • Transportation System Plan Update 50 • . • Infrastructure Standards Update 0 2022 2023 2024 2025 +Applications +Pre-App Conferences 7 Community Development FY27 Proposed Budget I May 11, 2026 Building Trends Projects Building by the Numbers • Bull Mountain Apartments 4500 • Dick's House of Sport • Washington Square Too 4000 • Chick-fil-A 3500 • Raising Canes 3000 • Multiple Subdivisions • TTSD Bond Projects (Fowler Middle 2500 School) 2000 1500 1000 500 0 2022 2023 2024 2025 —s—Permit Applications +Permits Issued 7 Community Development FY27 Proposed Budget I May 11, 2026 . - , J • ' ,' r,'7.7 I ilti .:: ' .•O City of Tigard Public Works I Engineering Division I May 11, 2026 / _- ' " ' �p� - ' :••:\‘'''1"4:-.4, 1 ;I PubLicVVorks _ J J "= , ,,_ , ... • • • . ,, ram EngineeringDivision 4121 �_ }, 1 : ,.. *rib. \ \ Two groups make up the Engineering Division (21 FTE) i_I;.� f 43111. \,.... ' • Capital Improvement Plan (CIP) Project Delivery .5`� . • Private Development Engineering and Permitting ,,, \ 0 -:. _: • mom' \ \__ , The Operations Budget and FY27-31 CIP will be discussed ' ' ' ' J =; \, _, \ during the May 18th Budget Committee Meeting. 75. \ , (i I! i v 1 1 ; - _ • -1. \ ,\ . . 1 EngineeringTrends Upcoming Projects Engineering by the Numbers 1200 • Bull Mountain Apartments • Dick's House of Sport loon • Washington Square Too 800 • Chick-fil-A • Raising Canes 600 • TTSD Bond Projects — Fowler Middle School 400 • • Torchwood Apartments South • Kingston Terrace Water System Improvements 200 • Multiple Subdivisions o • Various City, State & County CIP Projects 2022 2023 2024 2025 • Franchise Utility projects Inspections Performed Permit Applications 7 PW-Engineering FY27 Proposed Budget I May 11, 2026 Public Works - Engineering Division - Private Development Group ENGINEERING DIVISION ENGINEERING DIVISION FY2025 ACTUALS FY2027 ESTIMATE Tyler 3% Tyler 3% Private Dev. Shift System System to System Inf. 2% Inf. Inf. a Out of Office /� Out of Office 8% 17% 16% CIP... Administrat... CIP dministration 35% 21% Private 4, , •rivate Dev. Development Shift to CIP 17% Private 14% Development... 7 PW-Engineering FY27 Proposed Budget I May 11, 2026 Tigard Information Technology — FY2027 , .. . -.., f. ., _ ti, .?' '- =; '- -- `t' -- - . ^. • rr* - friVir licit) 't .' I \ *'-lt•,41 1 'tk44-7- '-."r1/4 AM.' ,' ,. vv-- 1 _....d- _ ,_ .k.,,,,: it. j r.-.-4.401 '1 ie, 7 • '. ' ' ,'Iiiii;:...,1 i4.::*'.• WI .4., , • o A k} , r I. I f - i 11 1 I I I . _$ r , ... .:,_ ___ �a..'� _ .,n ,p�:'h! • ` .ram 1 - _¢ .ozr ,,...� Tigard Information Technology Team. Photo: Brenden Schild We are a Central Service: Tigard IT Our Mission: Driving a modern, secure, and cloud-enabled 400‘technology environment that simplifies user �.,- experience, strengthens operations, and . `` - .; , • supports the evolvingoperational needs of - lip ,Ni , , • �. p p pf�. the City. ' � 41‘17 do �-- -�„�_ ,.1 Sik.N.N11*,'.;' i,,, c _ 1..'"-v.v.* 4 „,,,t,- -,, ,. _,...- Ns ,,, ___-:, - „....:.- , ,, w , s'i: :;;;•..:',4:‘i ' _ ' --..._,____ 1 111. '.- :7''• Our Department Divisions: 1�� _ . • Infrastructure + Cybersecurity IP � - �'� • Enterprise Application Administration e,,.,, r II • Geographic Information System (GIS) ' Police Cruiser Wiring. Photo: Brenden Schild Supporting Our Library i The Library's technologyprogram � .. , as operates on hardware supported and T ..� iT , �� funded by Tigard IT. The Libraryhas = T;-i- . , "f - i 4.the City's largest public-facing sy . iT technology environment, including `�' 4 — WI- , d computers, Wi - Fi, copiers, printers, � I I� . l.eno�o phones, and AV systems. Ill II Y x44� Y �►.. � s 10 Melissa and Toby in the Library. Photo: Brenden Schild Supporting Our Police Department Technologyused byofficers in their ' �� k ,,.. vehicles and in the office is supported t' V by Tigard IT. Reliable, secure, and 4 connected technology is essential to :: supporting their daily operations. • • AO ' - - .11 ,i )44 ‘ - / T Victor and a Police Cruiser. Photo: Brenden Schild FY2025 and FY2026 - IT Budget Reimagined Consolidations Citywide - FY2025 R • $420,000 - Tyler Technologies I • $80,000 (with 30K savings) - Copiers and Printers ,ilLw- ' I / • $120,000 - Land Line Phones - Project underway to modernize and reduce costs ' . • What this means: We moved costs from other departments Y - into the central IT budget for oversight and contract 4 OA' • ` management. These budget dollars are now seen as indirect �e'charges from IT. IT ISF - FY2026 �� op - " 'iew • Savings were achieved through a full re-inventory, updated - .• , cost allocations, optimized replacement schedules, and +� elimination of unnecessary items—allowing the City to reallocate funds and minimize FY2026 reductions. { '♦ • Reducing reallocations costs per year from 1 M to 300K. Laptops and Cell Phones. Photo: Brenden Schild FY2026 and FY2027 - IT Budget Reimagined Network Infrastructure Redesign • Transitioned from legacy virtual desktop environment to modern Microsoft cloud services • Improved security posture with built-in Microsoft security and compliance tools • Lowered maintenance, licensing, and support costs by $350,000 per year on going • Continued savings through: • A current project to transition to Teams Phone, reducing legacy phone system and carrier costs • Eliminating redundant and underutilized software licenses (see below) Citywide General Fund Reductions • Police General Fund spend will be fully reduced by $47,000 by end of FY27 (reducing 3 redundant applications) • Improved cybersecurity controls = increase in coverage from $1 million to $2 million, reduced deductible by half, and maintaining a similar premium cost. • Final Phase of Tyler Enterprise Permitting and Licensing has eliminated overlapping charges of —$300,000 • Ended 5 existing contracts once services were consolidated to EPL FY2027 IT Proposed Budget ,. Total Budget Proposed: $4,536,016 Personnel Reductions: 2.0 FTE _-- Materials & Services Reductions 1 I '''"„ • 41% reduction proposed reduction to our Materials and /1 ": Services budget • FY2025 was a 57% reduction to our Materials and Services budget (even when we consolidated a few 4 i N - services) l • 1 0+% Reductions in all divisions' travel and training budgets soi_ r _IT, it Meeting with Will, Rob, and Nate. Photo: Brenden Schild Cybersecu rity • Key Service Areas/Activities :, _41 � 1 • Statutory regulation ORS 646A.622(2)(d) I - I I ' NOVil-yu i `requires organizations and municipalities to i �'aklipitzaver iV . develop, implement, and maintain reasonable -1 safeguards to protect personal information. i7 '1 4, 0 �1 • Monitoring ::::ii::r :::; : 1 • Identifying I :::.:;:::::: ;y:::::r::: ;r___—__ • System Design i � < : _ • Governance • Software Vendor Security & Risk Management :: : i 0:..: • Cybersecurity Education ; M � ;:>:: :ri isiii v.,,,,,;„„„:! • Incident Response and Reporting "' .. .• Server Rack. Photo: Brenden Schild Networks/Hardware & IT Helpdesk , _ - • Key Service Areas/Activities -�--�- � ;,, ,il�s, fµ� ' , • Core Network Operations/Data Center +. , ~ _ Z. /I , �` � " . • Hardware Lifecycle Management "" i " ! Y g , • Network Security and Resilience ,,, / x- ®, _ • Monitoringand Compliance �' � ,,:=. �k... - �' p -,-i�> -sue,; i ,p ., • End User Device Support r-...:: `. I' 1. - I-:1.41;1 hi/ • Incident Management r .. i 6011111110r?'..' . I�: �,,, • Account and Access Management � ' .... • End User Training and Technology ` - - Adoption - ,.. • Council/Budget Meeting AV support - - 'lig • 24/7 on call rotation Jason with Network Switch. Photo: Brenden Schild Enterprise Systems Management/ERP Service Delivery • Key Service Areas/Activities 1 • System Administration of Tyler Technologies • Centralized software system management • Data Management & Reporting • Vendor & License Management• Training (Tyler+) • Product Management (Tyler+) • Project Management (Tyler+) I Nate and Rob with Laptop and Cell Phone. Photo: Brenden Schild GIS: Geographic Information System = Maps • Key Service Areas/Activities • GIS Program Administration • Technical Administration (ArcGIS, Tigard Maps, SharePoint) • Database Design and Management V, 4, • (Tigard Maps) • Application Development - � • Spatial Analysis • Mapping and Visualization • Field Data Collection • EOC Support/Regional Collaboration ' �,,,, '- �' • Governance -'.\ ..,' • Business integrations (Maps in Tyler) 14' � - , vilks Reviewing printed GIS map. Photo: IT Driving Forward into FY2027 & FY2028 • Continuous Improvement • Teams Phone Migration underway — significant cost savings in hardware and software • Optimizing existing Tyler Technology } • Continued investment in training tools toif support staff upskilling and technology r ,: adoption • Network Upgrade: Increased system )° integration to reduce manual work and � '� duplicate data entry y ,.ai1 VA • Improve technology related to EOC operations r. : ... — 4/41114 • Expanded use of data and analytics to support informed decision-making �.. If Meeting with Will and Rob. Photo: Brenden Schild ' Tigard � g Community • Knowledge • Enrichment Tigard Information Technology May 11, 2026 •• • , . ark Ti C IT Y OrF d NI , .-. . I 11 1 -,_ 4• ;4. . ..ab r ‘1b144 ..........• . 1: . ' Central Services , ,. . , , wow , .. ....,, . /-----77—..., — .... . , . . .. . , ,,-, .•2 . . . . HALL FY27 Proposed Budget ..7.-- CITY 4 PERMIT CENTER I Budget Committee -'4111W '''AIN•••.- • , •__ ......._ _..... . May 11 , 2026 , , ,, ,. . . _,. .. .:‘, ,..: ..... , • ... •.• .. . II . • k , PERMIT ( •• CENTER - Ce•,..• •at.....1..... %.,S, .., . I' .:' ........ ......._ I: . 1. . . 4. •.: .... . ___.•_.1., ., • of -. — _.__ f '.5. .,-,,•1 .- ', . Date 011111MIMIM , . 1111111 .7: --- . , •'' • . f }, _. . ..J MIIIIIIIRE t - . - - . _ _- 110111111Eltr-.M..... -.• , 1 ......,•0 _ . . _.. - .---_ 1 '; ''• . r__- MO444i- .. ,._ , ... ...'''..' • ' .' .: . '-:.' T:.-:''' '''''' ..I„''..J:,.,- ..,: ',,';'e z CV,,-.. -'!? • r -5 A • , .,, I .W.01.1r- .'':7k'-s- , • _, . ....., ,. ,v,, -. ...„. . .,. . -,,.....„..........„..,;. . ._.....,.. Central Services Overview Central service departments provide Proposed Budget $16.3M essential support for public facing services. Central Services includes: Proposed changes from FY26: • City Management • Reduction of $1 .6M or 9% • City Attorney • Most reductions in FY27 are in Central Services. • City Recorder • Cost allocation plan study was • Design & Communications completed in FY26 which has • Finance changed the allocation of interdepartmental costs. • Human Resources • Information Technology Comparison of Direct Cost Changes 1,000,000 825,206 800,000 • Indirect costs need to 600,000 be removed to have an accurate comparison. 400,000 • Indirect costs are not 225,301 200,000 directly tied to a 51,456 specific department, rather they are shared act `�e roc eon �`� o0 fi'` ,��e`'• COStS. (200,000) 'fit Q° ea'` �1,703) e 0 (P i.,, �e�t Jexo' ill e�A` oa ��. ero `4� �a a'�a Oe Oe� e •.'cam ee'`� (400,000) �y �•:�� `��� (316,OQa, �� (426,388) Qat o��`o taet� kot4` (423,410) (600,000) C, O ■ `i (557,509) (800,000) (676,691) (779,313) (1,000,000) *Police change is netted against new revenue they are expected to generate through partnerships. Comparison of Direct Cost Changes 10% 6% 5% 4% 1% • The proposed budget 0% includes significant act `ice ,, eo'` c`� mac•' �y" °0 �c'� •Bey reductions across Q° `�e Q� �(2 a�e� �`�� r* ° �a� support services to 5°,° a�� pe°� °t��� �a° ••Se ,zs`e eik.�' preserve public facing 0 QatNya �J.4% a�.4e `�1` °t�a+�`° <C`� ��e services. -8% (i°� eG°t 7% `8% -8% -10% `���� -12% -15% -17% -17% -20% Components of a Cost Allocation Plan Central Service Department — also known as a Contributing Department; these are departments whose activities are for the benefit of other County departments, not directly for the benefit of the public. Examples: Human Resources, IT, Finance. Receiving Department — also known as Benefitting department, or Operating department. These are the departments, funds, and programs of the City that operate for the benefit of the public. Examples: Police, parks and recreation, and library. Direct Cost — a cost incurred for the benefit of a specific program, project, or task. Examples: personnel, materials and services. Indirect Cost — a cost incurred for the benefit of multiple programs, projects, or tasks. Cannot be assigned or identified as specifically related to a single task or program without an effort disproportionate to the results achieved Components of a Cost Allocation Plan Identified Central Services Costs Sample of Allocation Statistics • City Management • Assigned square footages • Human Resources • Number of Recruitment Postings • Risk Management • Dollars of operating or budgeted expenditures • Design & Communication • Full-time equivalent (FTE) employee count • City Recorder • Number of IT Tickets — 3 yr avg. and Devices • City Attorney • Insured Property Values and Claims (5 yr avg) • Finance, Purchasing & Utility Billing • Numbers of Record Requests and Agenda Items • Information Technology • Number of checks • Fleet & Facilities • Number and Dollar Value of PO's and Contracts • Public Works Administration • Number of Workorders Finance and Court Indirect Costs Proposed Budget $6.4M L 8% Proposed changes: Materials &Services • Personnel costs increasing by 2.3% 23% • Materials and services decreasing 2% • Travel, training, and memberships • Overall expecting 1 .2% reduction Personnel Services 69% Constraints: • Fixed materials and services costs • Compliance requirements continue to increase Finance and Court Divisions • Administration Budget and financial planning, system development charge administration, debt and investment management • Financial Operations Financial reporting, accounts payable/receivable, payroll • Contracts and Purchasing Procures goods and services, execute contracts, and grant administration • Utility Billing Read meters, bill, and collect payments from over 21 ,000 residential and commercial accounts. • Municipal Court Administers over 20,000 traffic citations annually. H R/Ri s k Capital Outlay Indirect Costs L. _. 0% Proposed Budget $6.67M 1% Proposed changes: • Personnel costs increase by 3% Person41%services • Materials & Services decreasing by 14%, primarily due to a change in property & casualty insurance Materials &Services 57% deductibles. • 82% of materials & services are fixed insurance and legal costs CityManagement • Responsible for day-to-day management and operations of city departments. • Includes the City Manager's Office; Strategic Initiatives; Design & Communications; Diversity, Equity, Inclusion; and Community Events • Programs • City Administration • Government Affairs and Policy _• : {f • Volunteer & Outreach r ' I = d 4°7 • Houselessness • , . . 1I .x1=+ * • Climate :A _ • Citywide Communications r'FArk\ , • Digital Engagement . __ • Graphic Design • Postage and Mail • Special Events CityManagement • Total Budget Proposed: $2,261 ,546 • Proposed FY27 Reductions • Changes from FY2026 • Personnel: 3.0 FTE • Personnel decreased by 22% 1 .0 FTE Assistant City Manager, • Materials and Services decreased 1 .0 FTE Strategic Initiatives Program by 54% Manager, and • Interdepartmental Services 1 .0 FTE Diversity, Equity & Inclusion p increased for Belonging (DEIB) Manager • Overall 23% total reduction • Materials and Services: Professional/contractual services • Public Comment Travel/training • Special Events Advertising/publicity • Backyard Habitat CityRecorder & CityAttorney Total Proposed Budget: $962,031 Indirect Costs 0% Materials &Services Proposed changes: 27% • Overall 4% increase due to staffing costs. • Slight reduction in travel/training. • No significant changes proposed. Personnel Services 73% / Mayor & Counci • Operating under a council-manager form of government, the Mayor and City Council are the policy makers elected to represent the community and uphold the City Charter. • Total Budget Proposed: $461 ,422 • Proposed FY27 Reductions • Personnel: 1 .0 FTE Mayor/Council Assistant • Materials and Services: Professional/contractual services Travel/training 4'- Special dept expenses • Changes from FY2026 /// I • Personnel decreased by 27% I'll • Materials and Services decreased by14% ,� • Interdepartmental Services increased NO-' 1 = • Overall 10% decrease