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City Council Minutes - 09/20/2016 11111 TIGARD City of Tigard Tigard Workshop Meeting Agenda September 20, 2016 1. WORKSHOP -6:30 PM A. Mayor Cook called the meeting to order at 6:30 pm. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Mayor Cook ✓ Councilor Goodhouse ✓ Councilor Henderson ✓ Council President Snider ✓ Councilor Woodard ✓ C. Mayor Cook asked those attending to stand with him for the Pledge of Allegiance. D. Call to Council and Staff for Non Agenda Items—There was none. 2. DISCUSS ADOPTION PROCESS FOR SUBSTANTIAL AMENDMENT TO DOWNTOWN CITY CEN'1'hR URBAN RENEWAL PLAN Members of the Planning Commission present included: President Calista Fitzgerald,Vice President Brian Feeney,Bret Lieuallen,Chris Middaugh,Don Schmidt,Gary Jelinek,Matthew Muldoon, Michael Enloe and Yi-Kang Hu. Redevelopment Manager Farrelly discussed the City Center Development Agency's (CCDA) board meeting that was held in May where staff was instructed to explore a substantial amendment to the Downtown City Center Urban Renewal Plan;exploring ways to increase the plans maximum indebtedness to be more in line to what was originally projected in 2006. Mr. Farrelly explained that in order to increase the plan's maximum indebtedness to where it was originally,staff wanted to increase and expand the district area,allowing for additional tax increment revenue and increasing the size of the district. He said state law allowed for no more than a one percent increase of the original size,and that the proposed areas would increase the district by more than that and would require voter approval. He said they were looking to get this placed on the May 2017 election. Mr. TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES—September 20,2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 1 of 9 Farrelly explained that staff had already briefed the City Center Advisory Committee on the substantial amendment. He referred to a map with the proposed expansions and explained that staff was proposing expanding the areas within A (George Moreland Business),B (Main Street Village Apartments) and E (Park 217 Office Park),which would bring the city more in line with the original twenty-two million dollars in maximum indebtedness. He explained that the process was very similar to that of the Tigard Triangle Project and they would be going before the Washington County Board of Commissioners on October 18,2016,the Planning Commission on November 14, 2016 and then City Council on December 13,2016 for adoption. Staff thought that going out for both urban renewal projects was the best method. Mayor Cook asked how it would work logistically for the tax increment and when that started. Mr. Farrelly replied that it starts when the amendment is approved. Planning Commissioners present asked where the money would be coming from. Mr. Farrelly explained how urban renewal worked and how and where the funds were attributed. He said it included street improvements, streetscape improvements,pedestrian and bike facilities,public facilities;such as parking,property acquisitions and development programs like; facade and improvement programs,explaining that new properties brought in would potentially be eligible to take part in these programs. Planning Commissioner Lieuallen asked where the funds originated. Mr. Farrelly explained that the way urban renewal works,is to freeze the property taxes at a particular point in time and that the increased amount of property taxes goes into an urban renewal fund called a Tax Increment Financing Fund,which is the fund that can be borrowed against. Council explained it was not increasing the property taxes of anyone and that it wouldn't be going to any other agencies.They said that money would stay within the Urban Renewal District. Councilor Woodard read the statement under key facts and information. He said there was no guarantee the money would be used for those projects and that they are just examples of what the money could be used for. Mr. Farrelly said that with the especially low interest rates currently available,it was a good time to borrow. He explained that the bonds are typically paid off within ten years. The Planning Commission asked if it was worth going out for a longer period on the bond. Mayor Cook said there are time limits to how long they could have the bond,and that after the ten years there would be no money coming in to continue to pay on the bond if they extended it out past the ten years;it would be difficult to make payments if there is not cash sources associated with the bond,and that currently there is no cash associated beyond the ten years. Councilor Henderson explained how much they could borrow and how that would be paid back within the given amount of time,and that they couldn't borrow any more money than what they could currently pay back. Mayor Cook asked why staff had chosen sites A,B and E. He understood why they had chosen site E,but didn't see site B as a highly developable area. He asked if another site would be better. Mr. TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES—September 20,2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 2 of 9 Farrelly explained they looked at size limitations, financial volume and redevelopment potential and that it is a balancing act. He explained that site B was currently doing some redevelopment and sites G and D aren't worth as much comparatively. Planning Commissioner Lieuallen asked how the three percent would be dispersed and which projects would be cut if they are short on funds. Mr. Farrelly explained that some of the bigger projects like the Performing Art Center,structured parking and the Ash Avenue extension could potentially not be funded through urban renewal funds;however,the SW Corridor project could possibly provide more funds,especially for structured parking. Councilor Woodard said some facilities,like public facilities,don't generate tax revenue,and believes that sites C and F have potential. Mr. Farrelly replied that while parking structures did not generate money,they did add value. 3. JOINT MEETIN WITH PLANNING COMMISSION: TIGARD TRIANGLE URBAN RENEWAL AND CODE/ZONING UPDATE Senior Planner Shanks gave a presentation and introduced Urban Renewal Consultant Eileen Howard. Ms. Shanks said the Tigard Triangle Urban Renewal Plan has two components to it;one component was to develop an urban renewal plan which allowed a funding source,and the other component is the implementation project. She said staff was working with the Technical Advisory Committee and Citizen Advisory Committee and introduced the committee members who were present in the audience. Ms. Shanks then discussed all the components of the plan and how they shaped the plan Ms. Shanks discussed the proposed urban renewal boundary and said it had been vetted by the City Center Advisory Commission (CCAC) and the Technical Advisory Committee (TAC),and includes the outside edges of the right-of-ways,which are essentially the freeways that bound the Tigard Triangle area. She said the freeways surrounding the area are Highway I-5,Highway 217 and Highway 99W,and that most of the commercial use properties were along Highway 99W. She said both committees felt the edge of 99W is the most porous edge,and the other freeway edges have limited access because they are elevated. She said 99W is also more visible from both sides of the street and has more points of access. Council President Snider asked if the city border is along the eastern edge. Ms. Shanks replied that it is,and said the other reason for including the properties north of 99W was to have the ability to fund projects that could increase safe access for new and future businesses and residents in the Triangle. Urban Renewal Consultant Eileen Howard said the maximum indebtedness is the total amount of money that can be spent in an urban renewal area on projects,programs and administration, and that it does not include the interest paid on the debt. Ms. Howard said$188 million dollars is the total maximum indebtedness for this area,which translates into$94.5 million dollars in today's dollars. She explained they arrived at this amount by looking at an assumed growth rate for assessed value within the urban renewal area which is 4.5 percent. She said they compared these numbers to that of Lake Oswego and the State,and believe this to be an achievable number. She said they are only allowed to increase the amount by three percent,leaving the remaining 1.5 percent that has to TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES—September 20, 2016 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 9 be for new development or substantial rehabilitation within the urban renewal area. She explained that to be able to fund the amount of projects they are currently looking at,they had to look at a thirty-five-year urban renewal plan. She said that unlike the Civic Center,this plan only has a limitation on the maximum indebtedness allowed,and that thirty-five years is what they believe will take to achieve that. She also explained what could happen if there is a recession or if their prediction is better and it takes less time,it could either extend or compress the thirty-five years. Councilor Woodard asked if there is any jurisdictional concern. Ms. Shanks said that TVF&R is still working with them and talking about revenue sharing and they are working out the details. Councilor Woodard asked if the $94.5 million was a realistic amount. Ms. Howard explained how they got to that figure and that the amount was discussed with staff and they felt it was realistic,but that it is not guaranteed. Ms. Shanks explained they had looked at surrounding jurisdictions and that dollar amount isn't overly aggressive. Mayor Cook asked how they determined the time frame. Ms. Shanks explained the difference between the plan duration choices,and how the assumed rate growth would be with the maximum indebtedness for each of those plan durations. She said Tigard has a lot of transportation needs and the community members felt that based on the project needs they wanted to see accomplished,they preferred the thirty-five-year plan,but that TVF&R and the Community Planning Organization (CPO4M) preferred a shorter duration. Council President Snider asked what was the preferred duration of time. Ms. Shanks replied that they preferred a twenty-five year plan duration,but would be comfortable with a thirty year duration. Planning Commissioner Lieuallen asked what the motivation was and if the 4.5 percent assumed growth rate included light rail. Ms. Shanks said that with the recession now over there was land that was undeveloped and that developers were coming to staff with a desire to develop those areas. Ms. Shanks said they were not including light rail in that 4.5 percent figure. Councilor Goodhouse said this was completely separate from light rail;that these are two separate entities,and was not being done to fund light rail. Ms. Howard explained that schools and service districts are indirectly impacted;they do not receive their money directly from taxes that are collected in the community,but instead,receive their money from the State School Fund that is funded on a per pupil basis and there is no way of knowing if this amount would increase. Ms. Shanks explained light rail would only affect the duration,not the funding. She explained the goals and objectives were the heart of the plan,that the development agency has authority to reallocate monies over projects,and the goals are the direction from the community. She said they had spent a lot of time defining the goals and explained they were very specific and that both groups contributed to the overall goals and objectives: Goal 1 —Public involvement: public vote and having a citizen committee. TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES—September 20, 2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 4 of 9 Goal 2—Relates to transportation system and supports mixed-use. She discussed briefly related projects (Atlanta Street Extension,Red Rock Creek Trail,Hwy 217 Overpass). Goal 3—Public Utilities—improvements to support desired development;stormwater detention facilities, sewer repairs and extensions. Goal 4—Create a clear identity building on unique features,topography,parks&restrooms, gateway installation projects that give downtown a sense of place. Goal 5—Developing community to take advantage of redevelopment; street improvements, fee assistance, site preparation and facade loans. Urban Renewal helping to pay SDC fees. Ms. Shanks continued to explain how they planned to address infrastructure and implement community vision and how they pulled from that to make a list that primarily consisted of stormwater and sewer projects. She discussed transportation issues in the Tigard Triangle,how they weighed impacts and city goals,the current state of areas and what they could do to improve those areas;she said it is very qualitative and not quantitative. Ms. Shanks said the City Center Advisory Commission (CCAC) and the Technical Advisory Committee (TAC) had spent time discussing the project list. She talked about funding allocations,producing a plan that is financially feasible and what projects would encapsulate development. She told council they would come back in two weeks with a drafted plan and when they anticipated this going to a public vote since the City Charter required of vote for this district. Councilor Goodhouse explained this was an undeveloped area and could harm the district if they didn't take advantage of the growth now. Planning Commissioner Lieuallen asked about the interest rate and what density they are looking at. Ms. Howard said the interest is not part of the total$188 million and that one third of the Tigard Triangle is commercial and the other part is mixed use. Ms. Shanks stated they would like to have this item vetted and ready for the May 2017 election. Associate Planner Cheryl Caines discussed Part II,the Lean Code Project and how they were being developed and requirements that needed to be met. She said they were working with a consultant who was working with ODOT since the Tigard Triangle is surrounded by ODOT land. Ms. Caines explained a traffic analysis is required and that staff wanted to address any significant impacts. She discussed parking management and how it transitions in time in the Tigard Triangle and said they were looking at an efficient use of parking. She finished her presentation discussing the schedule and the code review which would be done by the city attorney. 4. DISCUSS THE CITY'S ROLE IN ADDRESSING HOMELESSNESS Police Commander McDonald,Officer Orth and Officer Wakem introduced themselves,discussed the previous discussion before council and recognized the work done by Just Compassion. Police Commander McDonald discussed the city's role in affordable housing and homelessness in Tigard, what city resources were being devoted to homelessness and the city's proactiveness in addressing TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES—September 20, 2016 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 5 of 9 homelessness. They discussed the actions council could take to address homelessness,current data for homelessness,Washington County Community Connect numbers and how the number of homeless veterans were decreasing. Police Commander McDonald highlighted what Tigard was currently doing for homelessness, talked about the legislative agenda for homelessness and how two Tigard police officers were positively interacting daily with the homeless community and a recent Tigard newspaper article published about the officers. Officer Orth said they started on the north side of the city and went south,identified camps to see what they could do for the homeless,asked for consent from surrounding business owners,built relationships and provided the homeless with resources. Officer Wakem discussed previous issues they had encountered and how they were trying to balance on duty assistance vs off duty assistance. She explained they started the outreach program as a safety measure and they were excited for the people the program has helped. Officer Wakem thanked the council for listening to them. Council President Snider asked if there are things the city could do to support the officers that wouldn't cost the city a lot of money. Officer Orth said working with other city departments has been helpful to them. He said they are currently working with the library to set-up a social services hour that would offer resources to the homeless community,he said they were working on getting post office boxes setup at the Post Office in order for people without a physical address to have a mailing address. Officer Orth said the Senior Center agreed to allow homeless veteran's to use the Senior Center's mailing address on their documents so that they could receive mail. Council President Snider said these are things the council could help with and asked staff to explor it more. Management Analyst Wyatt said that they would. Officer Orth explained they are barely able to maintain what they are currently doing,that there are a lot of people in transition and more people are living in their vehicles so any additional assistance is appreciated. Mr.Wyatt said staff had recently visited the Tigard Street Trail,and while there was a lot of garbage left behind,there was currently no one camping along the trail. He said the most common complaints the city receive are about people camping in tents or sleeping in cars. Mr.Wyatt talked about other city resources such as the library;they are somewhat of an informal day center. He said that Just Compassion does frequent the library to let people know they are there to help and that they are open every Thursday. Mr.Wyatt talked about the round table conversations that occur between the city, Good Neighbor Center and Just Compassion where they discuss allocating funds for social services grants and in-kind staff support. He finished by talking about possible actions for council to consider: • Look at social service grants. Mr. Wyatt said they had received one for over$200,000 and Just Compassion had received a grant for$5,000. • Direct staff to look at inclusion area zones. He explained that inclusion area zones fall into the affordable housing category,and that currently city of Portland is doing this. TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES—September 20,2016 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 9 • Council consideration of an ordinance that would provide 90-day notice to tenants for a no cause eviction. This would allow tenants more time to find other housing options. He said city Milwaukie,Portland and Vancouver Washington have already passed one. • Council consideration of adding a full-time staff position that would be a dedicated liaison in working on the homelessness issue. He said this position could reside within the police department. • Council consideration of allocating funding to Just Compassion for securing another location or to offer more in-kind support in connecting Just Compassion with providers so they could extend their hours of operation to seven days a week. • Council consideration of convening a summit to see who the players are and if anyone was interested in a partnership. Council President Snider asked how many staff hours they thought were needed when considering the library option. Officer Wakem replied four to eight hours a week would be needed to allow for flexibility with appointment times. Mayor Cook asked if there were times when a partnership was helpful. Commander McDonald said what they've done so far was very grass roots,and is important to have someone with expertise in dealing with the homeless population,and thought that a partnership,especially with someone like a social worker would be helpful. Councilor Woodard commended the two officers and Just Compassion on what they do,and said he wanted to make this a council goal. Councilor Goodhouse talked about his recent trip to Minneapolis where he attended a breakout session on homelessness. He said the City of Eugene gave a great presentation on what had worked for them;that they realised they needed more volunteers and the value of providing tiny homes for the homeless population. Councilor Goodhouse wanted to look at other cities and check to see what is working for them. Council President Snider talked about being excited tonight and that for a small investment, the city could do more. He liked the ideas of operating a mail slot and contracting with other organizations. He thanked both officers for their time on the clock and off the clock as volunteers. Council President Snider suggested staff have more conversations with Just Compassion to see if they had more ideas. Councilor Goodhouse talked about the possibility of forming a committee with members throughout the community that meet once a month and could report more to the council. Mayor Cook said he spent nine days earlier in the month discussing homelessness issues and liked the idea of creating a task force made up of individuals who have expertise in the area of homelessness. TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES—September 20,2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 7 of 9 Councilor Henderson said working with people and communication was key and that in the work he has done with homeless people,he has found that once someone is off the streets,they turn around and work with the homeless. He talked about Salt Lake City's homeless programs. Councilor Woodard said he would like staff to look at having a transportation call center that could help the homeless population get to appointments. Mr.Wyatt talked about what he heard from council and said staff would be looking to get something going within the next calendar year and would look into forming a committee. 5. WILLAME 1"1'h,RIVER WATER COALITION (WRWC) UPATE BRIEFING Public Works Director Rager explained the city's engagement with Willamette River Water Supply Program,where the city is with the water district,intake structure on the Willamette,how much they can pump per day and where the city would be in 2020. He said TVWD needs to know by December 31 if Tigard would participate or not,and if they did,he believed,Tigard's financial investment wouldn't happen for until the following fiscal year. Councilor Woodard asked if they would need to vote. Mr. Rager said the opinion of the city attorney is that the city would not need a vote until the city decided to use the water. Councilor Henderson asked staff if Tigard currently has a permit for 25 million gallons and staff replied they do. Mr. Rager explained that the city would just be securing their shares;that any additional expansion or pipe location cost from the treatment center to Tigard would be future costs. Councilor Henderson asked why Tigard would give up a twenty-five million gallon permit if we decided to do this. Staff explained our rights would still exist,but that the city wouldn't have a practical way of using it. Councilor Henderson said it was possible they could sell the twenty-five million gallon permit instead of giving it up. Mr. Rager explained the question before council tonight is just on the intake structure;that they wouldn't be giving up their water rights. Council President Snider asked what the practical alternatives would be if they did not participate now. Mr. Rager explained the city could potentially be on their own. Councilor Henderson said the city could get their water through Sherwood. Mr. Rager asked council what they would like staff to bring back for consideration. Councilor Woodard talked about storage capacity and what the city had used and said he has a difficult time going to the voters. City Manager Wine explained they were not discussing going to the voters at the moment,and that it could be several years before that would be needed. Councilor Woodard said he believed the storage capacity is undervalued. Mr.Rager explained that the ASR is currently treated and that the program has been a successful one for the city. He explained the ASR becomes more and more part of the system as the line moves up,and right now it is serving more as a reserve source,but as the chart picks up it becomes more of a necessity. He said once we hit the year 2055 we would be relying a lot more on the ASR TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES—September 20,2016 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 8 of 9 capacity. Councilor Goodhouse asked where the$16 million would come from if they chose to move forward in December. Mr. Rager said he believed they would be able to pay for that under the existing rate structure,but would like to come back with more of a concrete answer. Mayor Cook said when he voted to increase rates 14 percent to buy the extra 4MGD,he agreed to not vote for the next five years for any additional increases,and he intended to stick to that commitment. He explained his concerns were with the fixed and operational costs within the next five years and if there would be other costs that will need to fit under that same umbrella,as well as the operating cost of the partnership and cash flow of depreciation. Councilor Henderson asked what things don't affect the ASR. He stated the water isn't free and asked how and when we buy water. Mr. Rager explained they try and buy water in the winter,but there are additional costs to pump the water out of the ground and cost of chlorine to clean the water,and that it's good to exercise the pumps. City Manager Wine said the purpose of the briefing is to have the very discussion council was having to determine when the city may need supply and when to exercise our option to purchase the supply and from where. Council President Snider agreed with Councilor Goodhouse's statement that water is a precious commodity and is in favor of doing whatever they need in order to have future cost effective options. 6. NON AGENDA ITEMS—There was none. 7. EXECUTIVE SESSION There was no executive session. 8. ADJOURNMENT Mayor Cook called for a motion to adjourn the meeting. At 9:29 p.m. Council President Snider motioned to adjourn the meeting and Councilor Woodard seconded. Motion was approved by unanimous vote of council. al 9-7 �urn�KYBgoy ,De u ity Ke'cIder Att. • ' /.1 John I Cook,Mayor Date: C l (a20 140 TIGARD CITY COUNCIL WORKSHOP MEETING MINUTES—September 20,2016 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 9 of 9