Loading...
05/02/1994 - Packet ........ ... ''red oseb'au I Sele con of WI Budget C ommmittee � .:::>;>:. ::Ti and<'V ater I tract° .'roposed Budget e:M©rtensen ::. '7 Director's Re. : :. ' Set Next'Meetin ends Ad�purn�+ent TIGARD WATER DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES March 28, 1994 Board Members Present: John Haunsperger, Chair; Commissioners Froude, Morgan, Mortensen and Pedersen Staff Present: John Acker, Leslee Gemmill and Randy Volk 1. Call to Order Chair Haunsperger brought the meeting to order at 7:03 p.m. 2. IWB Update Commissioner Morgan reported to the Board on the Intergovernmental Water Board meeting of March 23, 1994. • The Board elected Peggy Manning as Chair and Bill Scheiderich as Chair- Elect. • An update was presented on the Capital Improvement Program. The City of Tigard Council has agreed to a 90 day extension on the Capital Improvement Plan and requested all the parties to the Intergovernmental Agreement follow suit. Murray, Smith and Associates, Inc. hasn't been able to get necessary information required to complete the project from the Cities of Lake Oswego and Portland and Tualatin Valley Water District. 3. Interview Consultants - Request for Proposals for Asset/Liability Allocation The Board discussed with John Acker, City of Tigard Associate Planner, the results of his phone survey of the two firms and the project managers to be interviewed tonight. John Acker reported that the feedback was positive. The Board agreed to make the final decision at the next regular meeting on Monday, April 4, 1994. The Board discussed briefly the proposals submitted from Economic Engineering Services, Inc. and Black and Veatch. • Commissioner Morgan asked if staff had designated an individual to work with the selected engineering firm and the Board on the project and expressed his concern regarding the associated cost to the Board. Randy Volk and John Acker were tentatively designated as project staff liaisons. TIGARD WATER DISTRICT MEETING MINUTES - MARCH 28, 1994 - PAGE 1 ENGINEERING ECONOMIC SERVICES, INC. Gilbert Meigs presented to the Board a summary of Economic Engineering Services, Inc. (EES) proposal for the review and division of assets and liabilities. Mr. Meigs explained briefly the Scope of Services-Task 7, an optional development of a GIS System. He informed the Board that GIS is a program that combines mapping and other data i.e., date of construction, cost, repair record etc. As identified in Section "E" of the summary, Mr. Meigs talked about the asset separation and said that at the initial project meeting, the individuals involved need to talk about and decide on the concepts of "function" and "direction". He also indicated that clarification is needed regarding the asset allocation formula as it applies to the entities involved. Randall Goff, also from EES, talked briefly about the process for the allocation of debt and use of assessed value. He said the system is highly integrated therefore, a clear definition and agreement by all parties needs to be reached regarding joint assets versus jurisdictional assets. He explained that the basis for payment on the general obligation bonds is assessed valuation and will change every year until paid in full. Mr. Goff also talked about"contributions in aid" and water services including meters and mentioned utility property records are rarely detailed enough. Mr. Meigs mentioned that EES knows how to deal with the above issues and wants synchronization with the Board. The Board talked briefly with Mr. Meigs regarding the proposal and addressed a few questions and concerns about specifics of the proposal. • Chair Haunsperger asked for clarification on assets not specific to a single jurisdiction. Mr. Goff said this issue could be split amongst all four entities or only between the entities receiving service. He didn't foresee this as a problem as the Intergovernmental Agreement defines a formula on how assets are to be split. • Commissioner Pedersen asked about Task #1 and whether or not at the completion of Task #1, would the project fee estimate be revised. Mr. Goff explained the nature of the initial project meeting and replied that if necessary, EES would be more than willing to revise the project fee estimate perhaps on a "not to exceed" basis. Chair Haunsperger requested a monthly progress report on the project at each regular meeting of the Tigard Water District. TIGARD WATER DISTRICT MEETING MINUTES - MARCH 28, 1994 - PAGE 2 Staff and the Board talked briefly with Mr. Goff about GIS and its function and other computer software programs. • Commissioner Morgan brought up for discussion the Intergovernmental Agreement and his concern that the firm chosen to perform the project be familiar with the Agreement. He asked the representatives from EES if they were willing to advise the parties of EES' professional judgement regarding each of the issues mentioned in Section E of the summary so that the parties involved have a target to focus on during the initial project meeting. Discussion followed regarding the initial meeting and the involvement of the four entities, the Cities of King City, Durham and Tigard and the Tigard Water District. • Commissioner Morgan talked briefly about the value of this project and its usefulness in the future. Mr. Goff responded that as a result of the project, EES will provide to the District, maps and a database developed and customized for the District. • Commissioner Morgan asked about training available for clients for the process and procedures for capability to move forward after the completion of the project. Mr. Goff said written documentation could be provided for the models used for a nominal charge. Chair Haunsperger thanked Mr. Meigs and Mr. Goff for their presentation. BLACK AND VEATCH Randy Krueger and Karen Johnson, presented to the Board, an overview of the proposal submitted by Black and Veatch. Mr. Krueger said Black & Veatch is pleased and excited about the possibility of being of service to the water district in the asset and liability division. Mr. Krueger reviewed for the Board the background of Black and Veatch and its reputation for long-term relationship with clients over the years. Karen Johnson presented to the Board, Black and Veatch's financial management background and discussed the financial management of this project. Mr. Krueger continued talking about the involvement of the environmental group as it specializes in sources, supply and distribution of water. TIGARD WATER DISTRICT MEETING MINUTES - MARCH 28, 1994 - PAGE 3 .J Mr. Krueger said he would be the Project Manager for this project and reviewed for the Board his qualifications. Ms. Johnson reviewed the project approach, specifically from the collection of data through the asset identification and allocation. She said a database would be created and provided to the District. Mr. Krueger indicated his involvement would be in the District's physical assets and spoke briefly about the difficulty of the allocation of some of the assets. His firm feels comfortable and prepared to deal with the challenge of the undefined areas in the scope of the project. Mr. Krueger said the work could be accomplished in 60 days and agreed to work closely with the staff during the duration of the project. He continued saying Black and Veatch will bring in an experienced team with local knowledge committed to work in partnership with the District and the firm is excited for the opportunity to work with the Tigard Water District. • Chair Haunsperger pointed out to Mr. Krueger the references to the City of Tigard are inaccurate and explained the Intergovernmental Agreement. • Commissioner Morgan asked Mr. Krueger if Black & Veatch is familiar with the Intergovernmental Agreement and Oregon's Revised Statutes regarding the requirements about allocation of assets. Mr.Krueger indicated as a result of his discussions with John Acker and Mike Miller, City of Tigard staff, he is somewhat familiar with the Agreement and responsibilities and requirements of the Oregon Revised Statutes. • Commissioner Morgan said the interested parties are anxious to proceed with this and wanted assurance the four parties would be kept informed of the effort. He mentioned that some of the records may be somewhat obscure and asked how Black and Veatch would handle this somewhat difficult situation in the timeframe indicated and at the price quoted. Mr. Krueger indicated that some of the assets will be easy to identify and allocate and others may be more difficult and he felt with the expertise and knowledge of the groups involved from Black and Veatch, the firm would be prepared to make recommendations to the parties involved for mutual agreement and still maintain the level of comfort with the price and timeline proposed. TIGARD WATER DISTRICT MEETING MINUTES - MARCH 28, 1994 - PAGE 4 • Commissioner Morgan asked Mr. Krueger as the project is completed and maps prepared, etc. as a matter of normal practice, did Black and Veatch feel it was important for its clients to be able to maintain the information and data was prepared for future use. Mr. Krueger said, as indicated in the contract, the work products developed belong to the District and would be designed for staff to be able to keep current as the need arises. • Art Pedersen asked Mr. Krueger how long Black and Veatch had been in the Portland Area. Mr. Krueger responded that Black and Veatch has been doing business in Portland for 15 years and opened an office in Lake Oswego in June 1991. He indicated his firm has done work for the Cities of Portland and Gresham using project office locations. The Lake Oswego office employs 21 people and formed as a partnership. • Art Pedersen asked how many meetings with staff are anticipated. Mr. Krueger indicated there would be frequent meetings and 3 formal planned workshops. Mr. Krueger informed the Board that he appreciated the opportunity to make the presentation and indicated Black and Veatch would like to be of service to the Water District. Chair Haunsperger thanked Mr.Krueger and Ms.Johnson for their presentation and said a decision would be made at the regular monthly meeting April 4, 1994. 4. Non Agenda Items A. Chair Haunsperger asked Randy Volk the status of the barb wire fence and the possibility of trees being planted next to the tank; the sinking hole and access to the fire hydrant; the dying arborvitaes and finally, the status of the property damage due to the reservoir leak. Randy Volk discussed with the Board,the above issues and indicated that City of Tigard's Park Department Supervisor, Floyd Peoples has toured and reviewed the water sites and has committed the department to take care of them. Randy Volk agreed to meet with and discuss these matters further with Floyd Peoples. The Board discussed further the policy for landscaping and maintenance ofthe water sites. TIGARD WATER DISTRICT MEETING MINUTES - MARCH 28, 1994 - PAGE 5 B. The Board of Commissioners discussed briefly the presentations by the Project Managers from Economic Engineers, Inc. and Black and Veatch. • Commissioner Froude indicated she learned alot and felt both firms had a broad overview of the project. • Commissioner Morgan asked John Acker who he contacted for reference and input stating he was specifically concerned about the cities of Tigard, King City and Durham and if they voiced any reservations, concerns or comments. John Acker responded he discussed the proposals with Larry Cole, King City Manager. He said Mr. Cole indicated both firms appeared qualified. Black & Veatch had national experience while Economic Engineering Services, Inc. had local experience and overall, he didn't express a preference but felt EES had good background knowledge of the system. John Acker said he wasn't able to discuss with Mayor Jenkins and received no feedback from the City of Durham. • Commissioner Morgan commented regarding the contract with the firm and indicated it may prove beneficial for the District attorney to review it for content and adequacy of the contract. John Acker responded that Attorney Mardikes has looked at the contract and approved it's form. Chair Haunsperger suggested John Acker and Randy Volk share the responsibility of project manager. John Acker said he felt it would be better if one individual be designated as project manager and both would work on it. Randy Volk was designated as staff project manager to be assisted by John Acker. C. George Morgan requested an update at the next regular meeting on the status the compliance with the conditions identified in the Intergovernmental Agreement. John Acker responded to Commissioner Morgan's concern regarding the City of Tigard's request for a 90 day extension for the completion of the study by Murray, Smith and Associates, Inc. He indicated a letter of agreement would be available at the next regular meeting. The meeting adjourned at 9:11 p.m. • TIGARD WATER DISTRICT MEETING MINUTES - MARCH 28, 1994 - PAGE 6 TIGARD WATER DISTRICT BOARD OF COMMIISSIONERS hAA.L.L,m7 MINUTES April 4, 1994 Board Members Present: Chair Haunsperger; Commissioners Froude, Morgan, Mortensen and Pedersen Staff Present: Leslee Gemmill, Randy Volk and Ed Wegner Visitor: Jack Polans 1. Call to Order Chair Haunsperger brought the meeting to order at 7:08 p.m. 2. Request for Proposals for Asset/Liability Allocation The Board discussed at length the proposals and presentations for Asset/Liability Allocation by Economic Engineering Services, Inc. and Black and Veatch. Chair Haunsperger moved to accept the proposal from Economic Engineering Services, Inc. to perform the Asset/Liability Allocation. Commissioner Froude seconded the motion. Director Wegner addressed Commissioner Morgan's concern about whether or not staff received any input regarding the proposals from the parties to the Intergovernmental Agreement. Ed Wegner informed the Board that after checking references, staff felt comfortable with either firm. Ed Wegner continued saying it may be beneficial to have a contract with provisions up to and including Task 6 as Phase I and another including Task 7 - GIS (Phase II) before the initial project meeting. A voice vote was taken and the motion passed unanimously. Commissioner Morgan moved that a contract be prepared with the following primary conditions: a. ) Based on the proposal as submitted, to be refined by further discussion with staff and the Intergovernmental Water Board. b. ) The contract document be approved as to content and design and a staff person be designated as the contact person for the consultant. c. ) Monthly reports will be prepared and a presentation made by the EES Project Manager at the next Tigard Water District Board Meeting. In addition, written updates are to be included with the agenda for discussion at each of the Board's regular monthly meetings. Commissioner Morgan agreed to keep the Intergovernmental Water Board current with the information presented. TIGARD WATER DISTRICT MEETING MINUTES - April 4, 1994 - Page 1 d. ) The contract document should provide for a "not to exceed" amount to be determined by staff negotiations with EES after refinement of the proposal for "Phase I" and "Phase II". e. ) EES should be provided a copy of the Intergovernmental Agreement. Commissioner Mortensen seconded the motion. The Board and staff briefly discussed the motion. Ed Wegner agreed to meet with Mr. Meigs and Randy Volk to outline the proposal as discussed tonight. The draft will include a provision for future inclusion of Phase II. The draft proposal will be sent to Chair Haunsperger and the Board for review hopefully by the end of the week. A voice vote was called for and the motion passed unanimously. 3. Budget Update Budget Officer Mortensen informed the Board that as of this date, there has been no response to the advertisement for individuals interested in serving on the Budget Committee. The draft budget should be available by the May 2, 1994 Board meeting. Commissioner Morgan expressed his concern about the Tigard Water District's and this Board's obligation to the indebtedness. George Morgan suggested the total amount be included in the 1994-1995 budget with a notation that the Board expects it will be serviced by all parties to the Intergovernmental Agreement. Ed Wegner responded to Commissioner Morgan's concern about the reasonable expenses and overhead costs as determined by the City of Tigard for Tigard Water District. Director Wegner mentioned that a designated support staff was keeping track of time spent solely on Tigard Water District matters and was unsure of what will become of this record. Chair Haunsperger asked about the separate tracking of System Development fees. Director Wegner informed the Board that the Cities of King City and Durham have yet to adopt SDC methodology and it was on each of this month's city meeting agenda. The Board continued its discussion on the Budget and expressed a concern that enough money should be allotted for legal and engineering services. 4. Director's Report Ed Wegner, in response to the Board's request on the status of the provisions outlined in the Intergovernmental Agreement reported that: a. ) The City's insurance carrier cannot insure another. Board and this Board's existing insurance coverage will continue until July 1, 1994. The renewal amount of $300 will then be due to extend the coverage beyond the expiration date. s TIGARD WATER DISTRICT MEETING MINUTES - April 4, 1994 - Page 2 Art Pedersen asked about the insurance coverage. Director Wegner said he'd get a copy of the insurance policy and have an answer about coverage to and from meetings. Commissioner Morgan asked whether the Intergovernmental Water Board was covered under the City of Tigard's insurance policy. Ed Wegner will look into this question, will discuss the insurance issues with the City's Risk Manager and report back to the Board at the next meeting. b. ) System Development Charges is on the April 6 King City agenda and Durham's agenda April 26, 1994. John Acker will be at these meetings to answer questions. City of Tigard has requested each city follow the same format as the City of Tigard. Randy Volk assured the Board that in the meantime, fees are being collected. c. ) Ed Wegner reported that one of the outstanding issues still remaining as an issue to the water employees transferred to the City is the status of their retirement funds. The employees voted to withdraw from Ameritas and join ICMA (International City Managers Association) . The two companies are trying to resolve the issue of funds still remaining with Ameritas. Also, the water employees voted to not be represented by the union. Only two employees have been shuffled - Leslee Gemmill will soon be moving to Maintenance Services to work on water issues and maintenance matters and Lorry Christian is splitting her day working in Human Resources and the Library. d. ) Update on hand-held meter reading - Director Wegner reported that a position will soon be open for a meter reader. Employees are currently receiving training on the hand-held meter reading equipment. e. ) A new report format for the previous month's water activities will be presented to the Intergovernmental Water Board at the first meeting of each month. The report will summarize sales, expenditures, installations and major work accomplished by each area. • Chair Haunsperger asked about the City Parks Department and if under the water budget, the Department was going to take of the water sites/reservoirs. Ed Wegner reported that there was funding for two employees as summer help to take care of water sites, both within and outside city limits, and the individuals will work for the Parks Department at Cook Park on the weekends. • Commissioner Froude questioned staff about . the water flowing down Royalty Parkway over the weekend. Randy Volk advised her there was a pipe break and it was taken care of by the person on duty. TIGARD WATER DISTRICT MEETING MINUTES - April 4, 1994 - Page 3 i # • Commissioner Mortensen asked about the status of the Boundary Commission's letter dated February 22, 1994. The letter informed the Tigard Water District Board of ' the Boundary Commission's intent to levy an assessment against TWD for the 1994-1995 fiscal year as authorized by ORS 199.457. Ed Wegner responded that Wayne Lowry, Finance Director, followed up to the Boundary Commission regardint the letter but hadn't heard back. Ed Wegner agreed to follow up with Wayne Lowry and will report back to the Board. He also informed the Board that money Is available and will be paid when due and money is in next year's budget. • The Board reviewed briefly the March 3, 1994 statement from Davis Wright Tremaine and Chair Haunsperger approved the statement for payment. 5. Approve March 14, 1994 Meeting Minutes Commissioner Morgan moved to approve the meeting minutes as submitted and Commissioner Froude seconded the motion. A voice vote was taken and the motion passed unanimously. 6. Set Next Meeting Agenda • EES Update • TWD Budget 7. Adjournment The meeting adjourned at 8:40 p.m. • TIGARD WATER DISTRICT MEETING MINUTES - April 4, 1994 - Page 4 ODEL.. APPLICATION FOR APPOINTMENT TO THE TIGARD WATER DISTRICT BUDGET COMMITTEE Name: CAROL W. c,.�LZA:�1Y Date: 4/11/94 Address (Res.): 13140 SW Howard Drive, Tigard, OR 97223 Res. Phone: 503-590-9690 Address (Bus.): 222 SW Columbia, Suite 1300, Portland.OR 97201Bus. Phone: 503-226-3659 (direct) Length of Residence: 2.5 years , Suggested by: newspaper article Educational Background: three years undergraduate work (POC, PSU, Marvlhurt) ; various professional workshops and conferences Occupational Status and Background: (see attached resume) How long have you been employed with this firm? (see attached resume) Previous Community Activity: Lutheran Family Services volunteer Organizations and Offices: Associate t(4,1.J1 of National Association of Bond Lawyers; former Board UIZ LILR .L. of Quest Fellowship Other Information (Interests you wish to present): My interests are as a private citizen. Mail or deliver to Leslee Gemmill, at the address indicated below prior to April 15, 1994. h:\login\Leslee_2\citcomin • AT ER WYNNE CAROL W. CALLAWAY PERSONAL EDUCATION Born November 21, 1940/Portland, Oregon Portland Community College Portland State University PROFESSIONAL EXPERIENCE Marylhurst College Ater Wynne, Portland, Oregon PROFESSIONAL ACTIVITIES Public Finance Administrator, 1990 to Present National Association of Bond Lawyers 1986-1990 - Lindsay, Hart, Neil & Weigler Associate 1975-1986 - Ragen, Roberts, Tremaine, Krieger, Schmeer, O'Scannlain& PUBLICATIONS Neill; Ragen, Roberts, O'Scannlain, Co-Author: "Oregon School Bond Manual, Robertson& Neill; Seventh Edition" (November 1991) Ragen, Roberts &O'Scannlain; Ragen & Roberts Rankin, Ragen, Roberts, Sampson & Gallagher; and Rankin, Walsh, Ragen& Roberts 1972-1975 - Lovett, Stiner&Fasano Bond issuers across the State of Oregon can attest to how Carol makes a financing run smoothly and effectively. She has assisted Oregon bond counsel for the past 18 years with issues of general obligation bonds, special assessment bonds, tax and revenue anticipation notes and other short-term and interim financings, municipal utility revenue bonds, industrial development revenue bonds, housing and hospital revenue bonds, and advance and current refundings. Carol's knowledge and experience in public finance and municipal law and her behind-the-scenes efficiency enables us to provide to issuers quality, cost-effective and on- time legal work. ` TIGARD WATER DISTRICT 8777 S.W.BURNHAM ST. P.O.BOX 230000 TIGARD,OREGON 97223-9917 PHONE(503)639-1554 APPLICATION FOR APPOINTMENT TO THE TIGARD WATER DISTRICT BUDGET COMMITTEE Name: L'.n of o m. x Date: -1-4.5- Address sAddress (Res.): 1113c 5 ck) - n e r 5-i-.. -T14 -d Res. Phone: C.1 )-70 4 Address (Bus.): "moo lou 2 3�n s, —1 ►4 r.Ai DR 1-cos 7 Bus. Phone: &3 4- 6-7/`� Length of Residence: z , art- - 1 -S. -11-Jt s .J.Wrt ss�t-T{. s e s Suggested by: Educational Background: _I nA w-J.. "4X C^�1 i Po j �%a_.„ l�p� . b K _ o Q �. —Ps(1 c A 'TC� (`prl3 �r.�� �n r ixrs,` ,�v- acr-0,_r(Fi Y1 c l 'fri Ct &vsES . [�Ot�vScS /? y Occupational Status and Background: C'A - s e t�/ e I J p o v Kr cY .-( ✓ D I ems. ac c,Ix.11*-a nfi 5 cx•,,c) uj ,--„,4e,e„ (T a r-I-v,e s In si p' _CM-i-¢w^f$1nvor� Str.ce' 19 7& t How long have you been employed with this firm? p %/-16 r s 7-•96._N-c( J Previous Community Activity: '�9 G. - ( A C1 \o 4E1ln P I o L�� �o_j p n'-- v +I Q G, G- amore c i.l�ornv� es' rib, l 5cC t1s / Organizations and Offices: —1134_,,A e�-&K U- Ler- u�e r l�veq 60,.A P`f-j CPI s Am e it i C q►� '�-►^S"fi+u..4 p C '1-'s . `J , l J Other Information (Interests you wish to present): �rc U i o .s elu d +0 —�.r L-a ke ( -nwe Oa+t✓ bis h-id- 4v d 'PC( ,,-i"P !TIA.)0.+2✓ 1313-h i[=1 ( _t rAW-1-nWC(� Q ,Vr ✓rft / Y'nAwrin•tn Gl MuviitirI Amet,-1-cws Ia ctvt4 10() 1nn)P { c� YYIt{►niG\ n Qu&as) Mail or deliver to Leslee Gemmill, at the address indicated below prior to April 27, 1994. h:\login\Lestee_2\citcomin TIGARD WATER DISTRICT 8777 S . BURNHAM ST. P.O. BOX 230000 TIGARD,OREGON 97223-9917 PHONE(503)639-1554 APPLICATION FOR APPOINTMENT TO THE TIGARD WATER DISTRICT BUDGET COMMITTEE 6 Name: o f ei�5 a Date: it - 2 Address (Res.): /3.535 s. co =moo,.? ,-���a, 't - a.73 Res. Phone:.S,,N- 76./f Address (Bus.): — Bus. Phone: Length of Residence: 30 -"- yon Suggested by: Educational Background: `3/,7 - li f% — - , •sem fl.2gr_ 1- f 4_ ccupational Status and Background 1 . T,e�n �cno�v?A - 2e 4ser How long have you been employed with this firm? 3 kes - Previous Community Activity: o? yowes 7-6454v45-e-71,„ ,Er G�-.�.�s/�.��,� �o"�F� E• - 3 Y. :0 es - lv"osa A ✓/oi - gi. C des c �e� s [�G Tiro a.r- ra.4/e- 7i.s . Organizations and Offices: ?,M 5,0�•= . Other Information (Interests you wish to present): Mail or deliver to Leslee Gemmill, at the address indicated below prior to April 27, 1994. h:\login\Leslee 2\citcomin TIGARD WATER DISTRICT 8777 S.W.BURNHAM ST. P.O.BOX 230000 TIGARD,OREGON 97223-991 7 PHONE(503)639-1554 . APPLICATION FOR APPOINTMENT TO THE TIGARD WATER DISTRICT BUDGET COMMITTEE Name: - -Date: /.z 3 /q t Address (Res.): ii y- 8'0 -- . J. et-t- 9 7.2-2.3 Res. Phone: .4 3 9- q-49 Address (Bus.): Bus. Phone: Length of Residence: I u-'-< Suggested by: - - J Educational Background: Y - _ - 4--1 Occupational Status and Background: How long have you been employed with this firm? Previous Community Activity: 72 C f 3 --.-z ) ..,� 714, 6.4 p-t. �. �t ; _ .,� ) I 6 Organizations and Offices: Other Information-(Interests you_wish_to present): • Mail or deliver to Leslee Gemmill, at the address indicated below prior to April 27, 1994. h:\login\Leslee_2\crtcomin , • "" TIGARD WATER DISTRICT 8777 S.W.BURNHAM ST. P.O. BOX 230000 TIGARD.OREGON 97223-9917 PHONE(503)639-1554 APPLICATION FOR APPOINTMENT TO THE TIGARD WATER DISTRICT BUDGET COMMITTEE Name: F ED Cs'Ez•81eA X1 // Date: 4/2-r/14 Address (Res.): /'-f J S,S' S W 1416// 7-0 Pt Res. Phone: 594!!/-5 Address (Bus.): 2440 -CIE 3 9T 10 Mil5heife ek Bus. Phone: 6 9 -89 2 I Length of Residence: / ye" Suggested by: \ /44-uA)S7)4e7G2 Educational Background: /S RetRi9N,D JT411 OW/ cupationai Status and Background: 1.15-/'1/E-s5 Ow'' T 69011P44- 7;41-r .c Mi/.5 ho Oft How long have you been employed with this firm? / 7 y1.43' Previous Community Activity: Organizations and Offices: Other Information (Interests you wish to present): Mail or deliver to Leslee Gemmill, at the address indicated below prior to April 27, 1994. h_\login\Leslee_2\citcomin 04/25/94 Tigard Water District Proposed Budget General Fund 1994/95 Resources Revenues One percent water sales 5,730 Interest Earnings 500 Total Revenues 6,230 Beginning Balance 30,075 Total Resources 36,305 Expenditures Personnel 0 Materials and Services Attorney 6,300 Financial Review 3,000 Boundary Commission dues 3,230 Election Costs 2,500 Advertising/Publicity 590 Board per diem 3,000 Special Districts Assoc conference 400 Travel/Food & Lodging 650 Special District Assoc Dues 100 Insurance 2,300 Enginnering Services 2,500 Meeting/Staff Support 5,823 Misc 500 Total Materials and Services 30,893 Capital Outlay 0 Total Expenditures 30,893 Contingency 3,000 Total Appropriations 33,893 Projected Ending Fund Balance 2,412 04/25/94 Tigard Water District Proposed Budget Debt Service Fund 1994/95 Resources Property Tax Collections 27,895 Interest Earnings 280 Total Resources 28,175 Expenditures Interest 2,303 Principal 25,592 Total Expenditures 27,895 Projected Ending Balance 280 Property Tax Summary Debt Service Requirement 27,895 Collection Rate 94% Levy Required to produce requirements 29,675 Projected Assessed Value 403,753,000 Projected Tax Rate per$1,000 NV 0.073 Impact on Home valued @ $100,000 7.35 J 04/25/94 Tigard Water District Proposed Budget Expenditure Details Attorney Estimated 3 hours per month at$175 per hour. Election Costs All 5 positions are up for election in March 1995 Advertising Publication of board meetings, election, Budget committee, and budget hearing notices. Staff Support Accounting 2 hours per month 29.50 708 Meeting 10 hours per month 22.03 2,643 Ed Wegner 2 hours per month 38.65 927 Randy Volk 2 hours per month 41.66 1,000 Budget Total 14 hours 38.95 545 5,823 Debt Service Debt Service Required 158,045 Projected Beginning Balance 2,000 Prior Years Collections 10,000 Net Requirement 146,045 Tigard Water District Share 19.10% District Share of Requirement 27,895 Board per diem 5 members @ $50/month SDA Conference 2 members attend at$200 each Travel etc. 2 members at Seaside conference room and board for 3 nights. Contingency Estimated at 10% of operating budget 04/25/94 Tigard Water District Proposed Budget Computation of 1994/95 Beginning Balance Contribution per IGA from water fund 40,000 Expenditures to date Insurance 2/3/94 2,054 Attorneys 3/16/94 1,611 Supplies 3/16/94 39 Advertising 3/16/94 63 Attorneys 4/14/94 837 4,604 Projected Expenditures for remainder of 1993/94 Attorneys April - June @ 3hrs/mo 1,575 Advertising May & June 3 meetings plus budget publication 250 Charges for staff time Meeting support 1,465 Ed Wegner 367 Randy Volk 554 Accounting 336 Budget Preparation/meetings 518 John Acker division of assets proposals 256 Total Staff Charges 3,496 Total Projected Expenditures for 1993/94 9,925 Projected Ending Balance (1994/95 Beginning Balance) 30,075 O'DONNELL, RAMIS, CREW & CORRIGAN ATTORNEYS AT LAW JEFF H. BACHRACH 1727 N.W. Hoyt Street CLACKAMAS COUNTY OFFICE MARK L. BUSCH Portland, Oregon 97209 181 N. Grant, Suite 202 CHARLES E. CORRIGAN' Canby, Oregon 97013 STEPHEN F. CREW TELEPHONE: (503) 297-4402 (503) 266-1149 GARY FIRESTONE FAX: (503) 243-2944 G. FRANK HAMMOND* BARBARA A.JACOBSON* PLEASE REPLY TO PORTLAND OFFICE KAREN E.JONES" JAMES M. COLEMAN WILLIAM A. MONAHAN Special Counsel MARK P. O'DONNELL TIMOTHY V. RAMIS WILLIAM J. STALNAKER TY K. WYMAN April 14 , 1994 O ett (Ai ,c.t 'ALSO ADMITTED TO PRACTICE IN NA,ASHINGTON -� •'ALSO ADMITTED TO PP_ACTICE LN WASHINGTON AND TEXAS S) w L) Pat Reilly pu�-..� City Administrator City of Tigard r44-4- 13125 SW Hall Boulevard �� Tigard, OR 97223 Re: Tigard Water District Bonded Indebtedness Dear Pat: Enclosed is letter from George McDowell, Assistant County Counsel, confirming that Washington County will levy taxes for Tigard, King City and Durham for their share of the Tigard Water District' s bonded debt. This is the result that both the cities and the water district wanted. It is my understanding that Wayne Lowry is already working with the other cities concerning the election under ORS 222 . 520 (2) and the budget process. Please let me know if you have any questions regarding this issue. Very truly yours, Timo by V. Ramis 3'VR/mmd Enc. cc: Wayne Lowry, Finance Director Larry Cole, City of King City City Administrator, City of Durham 3 WASHINGTON RECEIVED COUNTY, OREGON APR 131994 O'DONNELL,RAMIS, (SEMI&CTR 1'421 April 12 , 1994 James M. Coleman, Esq. O'DONNELL RAMIS CREW & CORRIGAN 1727 N.W. Hoyt Street Portland, OR 97209 TIGA_RD WATER DISTRICT DISSOLUTION Dear Mr. Coleman: On March 29, 1994, John Junkin spoke with Bill Monahan of your office by telephone. He informed Mr. Monahan that Washington County would levy the tax for Tigard on its share of the Tigard Water District bonded debt. In order to do so, Washington County needs to be notified of Tigard's election under ORS 222. 520 (2) (a) or (b) , then the process will be handled through Tigard's budgetary process. It is Tigard's responsibility, through arrangements with the other cities and the district, to ensure the uniformity of the taxation. Please contact Laurie Malaer, Assessment and Taxation Administrative Division Manager, at 648-8741 with any questions you may have. Thank you for your attention on this matter. Very truly yours, George D. McDowell Assistant County Counsel GM\A&T\TIGARD.DS3sb C: Jerry Hansen. .. - -- Laurie_=Malaer- _ _:_ `- - - -- - - County Counsel - Public Services Building,Suite 340 155 North First Avenue Hillsboro, Oregon 97124 Phone: 503/648-8747 FAX: 503/648-8636 TIGARD WATER DISTRICT 8777 S.W.BURNHAM ST. P.O.BOX 230000 TIGARD,OREGON 97281-1999 PHONE(503)639-1554 May 2, 1994 Tigard Water District Budget Message Fiscal Year 1994/95 In compliance with State of Oregon Local Budget Law and District Policies, the proposed budget for 1994/95 for the Tigard Water District is submitted for your consideration. This proposed budget includes the activities of the Tigard Water District board and the Districts share of the 1976 issue of General Obligation bonds . Last years Tigard Water District budget included all activities of the Water operation including all debt service issued by the district . Effective July 1, 1993, the Cities of Tigard, Durham, and King City withdrew from the district . From July 1, 1993 to December 31, 1993, the Water operation was administered by the Southeast Washington County Joint Water Agency through an intergovernmental agreement . Effective January 1, 1994, an agreement was reached by all participants in the system whereby the City of Tigard would manage the water operation on behalf of the participants . The intergovernmental agreement with the Tigard Water District called for a contribution from the Water fund to the District of up to $40, 000 to support the Tigard Water District Boards activities from January 1, 1994 to June 30, 1995 . The majority of resources available to the District for 1994/95 operations come from this source. In addition, the District will receive one gercent of water sales to customers in the district each year. ' IA As a result of the changes in the organization of water operations and administration, this Budget includes resources and expenditures related only to the activities of the Tigard Water District Board and the unincorporated areas share of debt service. All other costs of the water operation will be included in the City of Tigard budget with the exception of the share of debt service for Durham and King City which will be included in their respective budgets . All employees associated with water operations have ' -been transferred to the City Of Tigard. District support including accounting, meeting support, and special projects will be provided by City of Tigard staff and related charges have been included in the budget proposal . 4 The Districts share of the 1994/95 debt service is 19.1 percent and requires a tax levy of $29, 675 assuming a 94 percent collection rate . This levy is estimated to result in a tax rate of 7 .3 cents per thousand. The rate for 1993/94 for the entire district was 7 .5 cents per thousand. The details of the budget proposal have been provided to you for discussion and consideration. I wish to thank the Board and the Citizen members of the budget committee for their participation in this process . Respectfully submitted t/(9-(A- 0/1/16./YUde/e'p Lou Ane Mortensen Tigard Water District Board member Appointed Budget Officer April 28,1994 Memo: To Members of the Board of Tigard Water District From: George E. Morgan Reference : TIGARD WATER DISTRICT PRELIMINARY BUDGET 1994-95 Proposed addition following Budget Letter: As a means of identifying the primary "Mission" of the District in the 1994-95 fiscal year and to support the requested fund appropriations, a brief statement is needed. In addition since the District no longer provides direct water service to customers, I believe it is important to identify what our primary Goals and Ojectives are in the coming year. In other words, why are we preposing to stay "in business". Consistent with those comments, the following suggestions are advanced for the consideration of the Board: MISSION: Ensure that the interests of present and future water customers, within the service area of the T.W.D. (unincorporated area), are represented as prescribed in the District's Intergovernmental Agreement with the City of Tigard, effective January 1, 1994. Goals/Objectives 1994-95 1 . Participate constructively with representatives from the cities of Tigard, Durham and King City to meet the responsibilities delegated to the Intergovernmental Water Board, including, but not limited to the establishment of uniform water rates and conditions of service. 2. Participate with other agencies, while representing the longer term service interests of the present T.W.D., to secure high quality econom- ical, and reliable long term water supply contracts. 3. Participate with other agencies, while representing present and future water service interests of the T.W.D., to develop and implement a new Water Utility 5 Year Capital Improvement Program. 4. Provide funds with an ad valorem property tax to insure that the T.W.D. meets its designated share of the bonded indebtedness required to be serviced in the 1994-95 fiscal year. - 1 - • cc. Lou Ane Mortensen, Budget Officer T.W.D. Budget Committee _ 2 _ MARCH 1994 WATER MONTHLY REPORT Revenues/Expenditures: Month of March Year to Date Prior Yr. to Date %of Budget Revenues: Water Sales $216,541.38 $2,596,017.16 $2,131,107.99 Meter Sales 48,964.16 386,485.93 233,334.12 Developer Fees 00.00 64,437.43 126,047.19 Other Income 8,245.49 89,532.50 93,876.84 Total Revenue $273,751.03 $3,136,473.02 $2,584,366.14 85.2% Expenditures: Personal Services $62,701.00 $624,484.27 $658,628.82 Material Services 115,037.00 1,267,282.84 1,061,504.90 Capital Outlay 14,481.14 182,738.65 267,373.49 Cap. Proj. Res. Fund 00.00 300,000.00 300,000.00 Total Expends. $191,219.14 $2,374,505.76 $2,287,507.21 51.5% SDC Fund: $57,957.00 $492,627.68 $335,489.29 159.9% Meter Installations: 5/8" x 3/4" 1" 1 1/2" Total Durham 0 0 0 0 King City 2 0 0 2 Tigard Water District 35 1 0 36 City of Tigard 24 6 3 33 Total for March 71 Work Accomplished: Durham • Water Division personnel repaired four(4) 3/4" water services that were damaged by a private contractor in the process of trenching for power services in the Heron Grove subdivision. King City • Water Division personnel repaired a 2-inch cast iron water main at 12404 SW King George Drive that ruptured. Water Loss was minimal. • Water Division personnel performed meter maintenance within King City in various locations. This work involved raising or lowering of four(4) 5/8" x 3/4" water meters. Tigard Water District • Water Division personnel removed a Fire Department Connection (FDC) standpipe at the High Tor Reservoir on SW High Tor Drive. After removing the standpipe, Water personnel installed a new Mueller fire hydrant. • Water Division personnel raised three (3)water meters that were located in various locations in the District. City of Tigard • Water Division personnel lowered the water level in the old #3 Reservoir and chipped away the gunite covering on the exterior of the reservoir, in various locations, in order to identify the extent of the leaks. It appears that the water leaks are generally located at the seam where the two sections of reservoir come together. Please note that the original volume of the reservoir was 500,000 gallons. In the early 1970's the height of the reservoir was increased to an overflow elevation of 410 feet above sea level. Today, the total volume of the older reservoir is 800,000 gallons. The Water Division will employ a private contractor to fill the cracks with an epoxy compound at high pressure to seal the leaks from the outside. • Water Division personnel replaced three (3)obsolete fire hydrants with new Mueller fire hydrants within the City Limits. • Water Division personnel installed four(4) new water sampling stations in various locations within the City Limits. These water sampling stations are used for collecting the monthly routine water samples that help determine our compliance with the Safe Drinking Water Standards. • Water Division personnel raised and relocated a 2-inch water service for the Maintenance Services Building located on SW Ash Avenue. • Water Division personnel flushed dead end water mains in various locations within the City. • Water Division personnel installed nine 2-inch water services for the Main Street Apartment complex. • Water Division personnel installed a 1-inch water service for the Fano Creek Village Apartment complex. These Apartments are located on SW Hall Blvd. north of SW McDonald Street. • Water Division personnel installed 25 - 3/4-inch water services and one 1- inch water service for the Pebble Creek subdivision located on SW Scholls Ferry Road, north of SW Walnut Street. Water Consumption and Loss: Total 100 cubic feet of water purchased or produced 182,680 ccf Total 100 cubic feet of water sold <130,640 ccf Amount of water in storage at the end of the month < 20,055 ccf Amount of water consumed but not yet billed < 26.850 ccf Water loss 5,135 ccf 2.8% Status Report: The City Council of Tigard authorized the Water Division to advertise the 12" Transmission Main Project on SW North Dakota Street. The project will be Advertised April 14 and 15 with a bid opening of May 3rd. Phase 2 of the SCADA system goes before the City Council for approval April 12. Handheld Meter Reading equipment arrived during the first part of March. Training on the equipment was held during the week of April 4. Water Division staff are undergoing a classification review. Parks Department started renovating the landscaping at the Water Building. EES (Economic Engineering Services, Inc.) was awarded the Division of Assets contract by TWD to be completed by June 30, 1994. Coopers and Lybrand, Certified Public Accountants, are currently reviewing the July 1, 1993 to December 31, 1993 budget of the Southeast Washington County Joint Water Agency. Complaint Summary: Citizens are tired of hearing about the joint sewer and water billing system. They just want to know when it will start. Number of calls: 25 to 30 last month. Some questions were raised regarding the way the water bill is calculated. The questions are about both the minimum ccf for the billing period and the dollar amount. The inconsistency is from the information on the backs of the water bills and the way the computer system is setup to apply the minimum. The computer bases its calculations on a 61 day billing period. Number of calls: 5 to 10 last month. Operational Changes: Two Water Division crew members and the Water Division 10 yard dump truck worked with the Street Department on grading SW 74th Avenue. Three Water Division crew members and the Water Division 10 yard dump truck and backhoe helped the one Parks Department crew member work on the renovation of the landscaping at the Water Building. Throughout the month of March there has been a number of office relocations and personnel consolidations in an effort to provide efficiencies of service. An example of this was the consolidation of accounting, finance and customer service departments. These departments are now centrally located in the Water Building. CITY OF TIGARD WATER DEPARTMENT SERVING TIGARD, KING CITY, DURHAM AND UNINCORPORATED AREA APRIL 30, 1994 WELL RECORDS: WELL HOURS COSTS-ELECT NO OFF CUBIC FEET PUMPS, ETC. HOURS DESCRIPTION 1 T/OFF 09/30/93 $ 694.45 Well ,Canterbury Shop and Pressure Pumps 2 T/OFF 09/30/93 $ 540.59 Well&Pumps to Hi-Tor& 10 MR Reservoir 3 T/OFF 09/30/92 $ 45.15 Well and Lights 4 T/OFF $ 27.66 Well and Lights All Pump Stations&Alarm-Telemetry Phones $ 5.350.92 132nd St.,Tor, & 10-MG Reservoirs $ 6.658.77 METER RECORDS: METER# 11,929 THROUGH #12,018 = 90 NEW METERS SOLD METER#55 RESOLD = 1 OLD METER SOLD 91 TOTAL METERS SOLD BILLING DETAIL: APRIL $ 238,481.02 14,354,500 CUBIC FEET OF WATER BILLED. G:\MTRFRMIO.DOC CONSUMPTION &WATER LOSS REPORT Percentage of each type of water consumed, FY 1993-94 Month & Wells Clackamas R. Bull Run Total Year Cubic Feet Cubic Feet Cubic Feet Cubic Feet .. July 1993 168,510 21,160,000 - 0 - 21,328,510 Aug. 1993 4,036,860 26,820,000 16,600 30,873,460 Sept. 1993 3,799,500 25,152,000 - 0 - 28,951,500 Oct. 1993 - 0 - 19,165,000 - 0 - 19,165,000 Nov. 1993 - 0 - 17,380,000 - 0 - 17,380,000 Dec. 1993 - 0 - 15,235,000 - 0 - 15,124,000 Jan. 1994 - 0 - 17,102,000 1,700 17,103,700 Feb. 1994 - 0 - 14,077,000 368,500 14,445,500 Mar. 1994 - 0 - 14,268,000 4,000,000 18,268,000 April 1994 - 0 - 11,407,000 1,462,900 12,869,900 May 1994 June 1994 Total 8,004,870 181,655,000 5,849,700 195,509,570 4.10% 92.91% 2.99% 100.00% Unmetered water, FY 1993-94 Pumped Purchased Total Sold Loss * Month Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Loss &Year x 1000 x 1000 x 1000 x 1000 x 1000 % . Apr. - 0 - LO 11,407 12,870 14,359 (1,489) (11.57%) , 1994 P 1.463 Total: 8.005 187.505 195.510 184.311 11.198 5.73% (10 months) *Monthly water losses are not accurate. Billing is accomplished every month,with one-half of the patrons billed for a 2-month period of water pumped/purchased computed on a monthly basis. Compare Unmetered Water, FY 1993-94 to 1992-93 FY Pumped Purchased Total Sold Loss * Month Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Loss &Year x 1000 x 1000 x 1000 x 1000 x 100Q % . Apr'94 - 0 - 12,870 12,870 14,359 (1,489) (11.57%) Apr'93 - 0 - 14.790 14.790 13.693 t097 7.42% DIFF - 0 - (1,920) (1,920) 666 (2,586) 134.66% This shows we purchased less and sold more water in 1994 than in 1993. 1 05/11/94 09:10 AM Re: wtriossc.xls,wtrlosst.xls, wloscmpr.xls CONSUMPTION & WATER LOSS REPORT (CONT.) Summary of water purchased and/or pumped and water losses Fiscal Year Well Lake Oswego Portland Water Losses 1987-88 0% 97% 3% 3.90% 1988-89 3% 93% 4% 7.90% 1989-90 6% 90% 4% 6.05% Average 1990-91 5% 90% 5% 9.00% 5.275% 1991-92 7% 89% 4% 15.50% 1992-93 9% 83% 8% 3.25% 1993-94 4% 93% 3% 5.73% (10 month) 2 05/11/94 09:10 AM Re: wtrlossc.xts,wtrlosst.xls,wloscmpr.xls TIGARD WATER DISTRICT BOARD OF COMMISSIONERS Position#1(Position up for election March 1995 and term expires June 30, 1997) George Morgan, Treasurer 14130 SW 144th Ave. Tigard,OR 97224 Phone#590-1985 Position#2(Position up for election March 1995 and term expires June 30, 1997) Lou Ane Mortensen 11160 SW Fonner St. Tigard,OR 97223 h-620-3072 b-626-2772 fax 627-0212 Position#3 (Position up for election March 1995 and term expires June 30,1999) Art Pedersen 12834 SW Dickson St. King City,OR 97224 Phone#620-9572 Mailing Address: P 0 Box 230804 Tigard, OR 97281-0804 Position 4(Position up for election March 1995 and term expires June 30, 1999) John Haunsperger,Chairman 14260 SW High Tor Dr. Tigard,OR 97224-1464 Phone#590-4214 Pager#299-2480(enter call back#) Msg. #251-5200 (dial*6041#) Fax#286-5450 Position#5(Position up for election March 1995 and term expires June 30,1999) Beverly Froude, Secretary 12200 SW Bull Mountain Road Tigard,OR 97224 Phone#639-2529 Attorney George M.Mardikes Davis Wright Tremaine 2300 First Interstate Tower 1300 SW Fifth Avenue Portland,OR 97201 Phone#241-2300 Fax-778-5299 Telex# 185224 updated January 5, 1994-Leslee May 2, 1994 TIGARD WATER DISTRICT ASSET ALLOCATION CRITERIA FOR DISCUSSION I. Basis of Allocations A. Hydraulic Facilities 1. Reservoirs-Entity Served When Supply System is Inactive on A Peak Day 2. Booster Pump Stations - Entity Served When Reservoirs Call for Water, When Pressure Switches Call for Water 3. Wells-Entity Served on Peak Day 4. Supply Pipelines and Associated Pumps-Entity Served on Peak Day 5. Distribution System-Peak Day Service a) Lines 12" and larger may be jointly used when looped or connected to reservoir. b) Lines 10" and smaller may be jointly used when used for pumping from one zone to another. c) PRVs are used by downstream entity. d) All other distribution facilities are allocated by location. (This amounts to approximately 2/3 of the footage.) B. Facilities Other Than Hydraulic (see IGA) 1. Headquarters and Satellite Buildings for Offices, Storage, Workshops-Joint 2. Personal Property-Joint 3. Cash, Etc. -Joint 4. Machinery,Rolling Stock,Etc. -Joint 5. Telemetry- Joint C. Proportionate Interests- See IGA p. 5 Percentage Proportionate Entity Consumption RMV Meters Interests* TWD 16.12% 19.14% 17.52% 17.59% Tigard 76.41% 71.97% 71.75% 73.38% King City 5.62% 6.00% 2.19% 4.60% Durham 1.85% 2.89% 8.54% 4.43% 100.00% 100.00% 100.00% 100.00% * P.I. = (Consumption+RMV+Meters) 3 May 2, 1994 Served Entity-Allocations Reservoirs TWD City Durham K.C. Method O.K.? (to be noted 5/2) A. 410 Zone No. 1 17.59% 73.38% 4.43% 4.60% No. 2 17.59% 73.38% 4.43% 4.60% No. 3+ 19.34% 80.66% No. 4 18.41% 76.78% 4.81% Baylor ? X X *19.34%= 17.59% ,etc. 17.59%+73.38% -Are there any significant services south of Lower Boones Ferry Road? B. 10 MG 17.59% 73.38% 4.43% 4.60% C. Hi Tor 19.34% 76.78% Booster Pumu Stations TWD City Durham K.C. Method O.K. (to be noted 5/2) A. Hunziker Road 94.31% 5.69% B. Station No. 1 100.00% C. Station No. 2 19.34% 80.66% D. 10 MG Reservoir 19.34% 80.66% E. 132nd Avenue 19.34% 80.66% F. Hi Tor 19.34% 80.66% G. Bonita Road 17.59% 73.38% 4.43% 4.60% Wells No. 14 17.59% 73.38% 4.43% 4.60% No. 2* 17.59% 73.38% 4.43% 4.60% No. 3" 19.34% 80.66% No. 4' 18.41% 76.78% 4.81% Wells No. 1 and 2 used every summer. -Well No. 3 used during water supply shortages. °Well No.4 never used but asset is on the books. Supply Pioelines TWD City Durham K.C. 17.59% 73.38% 4.43% 4.60% May 2, 1994 Includes: 24" pipeline from Waluga Reservoir to McDonald Str. &Hwy 99. 16" pipeline from Waluga Reservoir to McDonald Str. &Hwy 99. Water meter at Bonita Road&Hwy I-5. 24" pipeline across Hwy 99-W at McDonald Str. 24" pipeline on Hwy 99-W from McDonald & Gaarde. 16" pipeline on Hwy 99-W from McDonald & Gaarde. 36" pipeline on Gaarde from Hwy 99-W to S.W. 121st. 36" pipeline from Gaarde to 10 MG Reservoir. Water Meter at S.W. Hall Blvd. & Oleson Road. 16" pipeline from S.W. Hall Blvd. & Oleson Road along Greenburg Road to west side of Hwy 217. 24" pipeline on Tiedeman from west side of Hwy 217 to S.W. North Dakota Str. 16" pipeline on Tiedeman from west side of Hwy 217 to S.W. North Dakota Str. Pressure regulator at Tiedeman&North Dakota. 24" pipeline from Tiedeman&North Dakota to 121st and Gaarde. 12"pipeline on Carman Drive from Sequoia Pkwy to Harrington Ave. Water meter on Carman Drive at west side of Hwy I-5. (to Lake Grove W.D.) Water meter and piping to City of Tualatin on Boones Ferry Road. Water meters and piping to City of Beaverton at S.W. 121st and Scholls Ferry Rd. II. Basis of Valuations A. Valuations must total the amount shown by Coopers & Lybrand's December 31, 1993, Audit Report balance sheet"ASSETS". (Audit not published) B. Depreciation schedules shall be those set by Coopers&Lybrand. C. District asset records as prepared by Asset Valuation Services yield ready-for-use identifiable valuations for: 1. Land 2. Buildings 3. Machinery and equipment 4. Reservoirs, pumping stations and wells D. Audit provides identifiable values for: 1. Current assets 2. Restricted assets 3. Deferred compensation investments J May 2, 1994 E. District asset records of"utility plant in service, at cost, net of accumulated depreciation" do not yield ready-for-use valuations for pipelines, hydrants, valves, services, meters, etc. EES will either: 1. Go through file boxes and research and value each such improvement; or 2. Develop an estimating system for all such improvements; or 3. Research and value transmission pipelines and develop an estimating system for all other pipelines, hydrants, valves, services, meters, etc. EES recommends valuations per No. 3 foregoing because: 1. Transmission pipelines are system assets. Their accurate value is significant to all entities. 2. No. 1 would be time consuming and very costly. 3. The utilitarian value of data developed by No. l may not be worth the cost of the development for the purpose of asset separation. 4. Estimating transmission system values per No. 2 may lead to undervaluation. III. Allocation Procedures A. Agree on System Assets B. Agree on Proportionate Interests C. Gilbert R. Meigs and Nicole A. Smith to provide system assets for major items and asset numbers and allocation percentages of all assets to CAD. D. CAD prepare base map on screen. 1. Municipal boundaries 2. Lot lines at boundaries 3. Locations and names of wells, reservoirs, pump stations #2 as one layer #3, #4 as one layer #5 as one layer 4. Pipelines with sizes 5. Asset numbers a. From Gilbert R. Meigs&Nicole A. Smith b. From protocol for pipelines to be determined by automatic determinations by computer or manually by Nicole. May 2, 1994 • E. CAD enter or create into database 1. Asset number 2. Asset allocation(s) 3. Pipeline costs per foot 4. Pipeline length by asset number 5. Value of pipeline(estimated) 6. Value of other plant in service a. Cost b. Year installed c. Depreciated value F. CAD develop and print 1. Asset allocation for each entity 2. Total utility plant in service, at cost, net of accumulated depreciation for the purpose of checking the numbers. 3. Map with asset numbers shown. VISITORS PLEASE REGISTER Date: - ot -- Meeting: '/ VD Name (please print) Do you wish to sneak? (yes or no) 1. C.QR. at--- CArLLPw t4 c' 2. f '. _� _ s 4. r� fr 5. f' 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.