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TCDA Minutes - 02/04/2020 City of Tigard Tigard City Council Meeting Minutes February 4, 2020 1. BUSINESS MEETING A. At 6:30 p.m. Mayor Snider called the City Council and Town Center Development Agency meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Turley ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Mayor Snider called to Council and Staff for Non-Agenda Items—None 2. PUBLIC COMMENT A. Follow-up to Previous Public Comment City Manager Wine said Council heard from JT Smith representative Jesse Nemec at the January 14 Business Meeting. He requested Council intervention on a residential development application. Staff and inspectors have been working on the logjam brought to the Council's attention and have identified a couple of conditions of approval such as the plat needing to be recorded prior to it moving forward. Staff is working with the developer on resolving the issues. B. Public Comment—Sign-up Sheet Marilyn Stern spoke in opposition to the senior center development. She said October 11, 1962 was the Columbus Day storm and she encountered the disaster from the Fanno and Ash Creek flooding and 110 mph winds.They were unable to get to their home. In 1974 when Washington Square was built the developer had to follow floodplain regulations. She asked how this eyesore (senior housing) could be in compliance with the Washington County floodplain regulations. Tree removal will cause soil erosion, cave-ins and more flooding.The Boy Scouts planted the trees in the wetlands and tree removal will destroy the longest living trees along the creek. Parking is extremely insufficient. The site is remote with no stores nearby. Public transportation is too far away for seniors to walk. Jim Iverson spoke in opposition to the senior center development. He said he and his wife have lived on Grant Street across from St.Anthony's Church for 27 years. He felt like there was not enough notice to surrounding residents. He said unfortunately, this is similar to TIGARD CITY COUNCIL MEETING MINUTES - February 4, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 14 what he has experienced from the City in the past. Mr. Iverson said the City Council has not always followed the City motto (Respect and care,Do the right thing,Get it done). He acknowledged some positive encounters with the City and Council,but he's concerned about the approach with this project. Mr. Iverson said he is a retired social worker from NW Service Center in Portland.He doesn't think the location for this project is good for seniors and said that the location is the most significant thing. He would like to see the City take a positive approach and not just say, "This is what we are doing." Danice Tombleson spoke in opposition to the senior center development. She has been a neighbor to the property since 1972 and her primary concern is related to the floodplain,as her children have told her it floods where the housing will be built. She is also concerned the church parking lot will not be sufficient for the senior center traffic in addition to the new development's residents. She said even seniors usually have a car. Mrs.Tombleson reported that only one person she's spoken to is not against the development. She thinks the City of Wilsonville has a better situated senior center in relation to surrounding businesses and amenities. Younger residents have expressed concern about removal of the trees and cutting into the creek bank. She recalled that in the late 1990s,a Section 8 housing project was proposed for that site and it was killed due to having only one entrance. She noted that now the church will have only one entrance. John Offing spoke in opposition to the senior center development. He submitted a letter for the record. He said he has lived on O'Mara Street for 43 years and raised 5 children there. The City proposed public housing at the site years ago,but common sense led the City to abandon the plan. Then the senior center was built.A lot of the same issues raised in that earlier debate over public housing are being raised again now. He claimed that placing affordable housing next to the senior center will compromise its integrity. The senior center will then be serving, not the community,but the people in the building next door. He said he thought this was improper. He said he wouldn't reiterate the issues already raised regarding parking and wetlands but wanted to touch on his argument the City is creating a ghetto by placing the affordable housing in an isolated area with no easy access to shopping or hospitals. He referred to the latest plan which shows the housing parallel to the Christian Church building and said does not think there is enough green grass or trees. He noted that older people like to have grass and places to walk. He said people living there will be looking out on parking lots. He said he hopes common sense will prevail as it did years ago. Jane Honeyman spoke in opposition to the senior center development. She gave several examples of responses the City may use to allay public fears. She said the housing will have a shuttle bus to take people shopping so that is taken care of. For concerns about flooding the City will do some more remeandering and the animals that are displaced might come back. Ms.Honeyman said she wanted to focus on the process this project has undergone. She said years ago the City considered putting a homeless shelter in the basement of the Senior Center. Signage was posted asking for public feedback and letters were mailed directly to residents,all before anything was decided.The City listened to the public and changed the plan based on the public feedback. She does not think this has happened in this instance and the City is developing haphazardly. She hopes that there will be more meetings and that citizen feedback will be heard. The City should do what the people want. She said she is not against affordable housing,just that the project process and the location. TIGARD CITY COUNCIL MEETING MINUTES — February 4, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 14 Ron Holland spoke in opposition to the senior center development. He testified that in 2006 when a sewer line was installed on Edgewood Street, a main ran through the Verizon property across the creek and then up Edgewood Street. He found it hard to tell from the drawing,but it appears they are planning to build over the top of the sewer main. He asked if that had been taken into consideration. Mayor Snider said they will ask staff about that tonight. Mr. Holland stated that he did not know this project was happening and was surprised he did not receive notification. Lester Taylor spoke in opposition to the senior center development. He said he moved to Tigard four years ago and was attracted to this area because of the natural features. He said he escaped California and the rampant development destroying the environment. He walks or bikes past the site daily. He was surprised when he heard the location since it is not attractive,hidden away,and has a lack of access to amenities. He asked why this location was chosen when others must be more suitable. He said he was not against the housing,just the location and process. He received no notification and was informed by Danice Tombleson of the project,which reminded him of previous experiences in California. A gentleman who did not leave his name told the Council that he had lived in Tigard for 5 years. He said the new Ash Street Bridge on Fanno Creek was a great improvement and now that the brush has been cut down no one can hide or camp in that area. He looks forward to construction of the Grant street segment so that the Fanno Creek Trail is continuous all the way to Scholls Ferry. A petition to "Stop Proposed Development Project:Proposed Low-Income Senior Housing Project behind Tigard Senior Center"was submitted. Mayor Snider announced that Council would convene as the Town Center Development Agency Board for the next two agenda items. 3. TOWN CENTER DEVELOPMENT AGENCY BOARD/TOWN CENTER ADVISORY COMMISSION JOINT MEETING. Redevelopment Project Manager Farrelly said that the Town Center Advisory Commission (TCAC) was before the Town Center Development Agency (ICDA) Board to discuss their 2019 Annual Report and 2020 Draft Goals. The TCAC makes recommendations to the TCDA on urban renewal policy,budget and implementation measures for the City Center urban renewal district and the Tigard Triangle urban renewal area.There are fourteen members,with six in attendance tonight. Manager Farrelly introduced the reelected chair of the TCAC,Kate Rogers. Ms. Rogers asked that the members introduce themselves to Council: - Justin Watson said he has lived in the Cook Park neighborhood of Tigard for five years and will graduate soon from Portland State University with a degree in urban and public affairs. - Hemendra Mathur said he had lived in the Bull Mountain area of Tigard since 1991. TIGARD CITY COUNCIL MEETING MINUTES— February 4, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 14 Renette Hier said she has lived in the Genesis neighborhood since 1991. This is her second year on the Commission. - Kate Rogers said she is chair of the Town Center Advisory Commission. - Tim Myshak said he has lived in Tigard since 1981,worked in Tigard for 25 years and currently works on Main Street. Elise Shearer was recently on the Transportation Advisory Committee and is a 32-year resident of the City. Ms. Rogers reviewed the 2019 Annual Report,which the Council received in December. She listed TCAC recommendations made at the end of 2019.A key focus was the activity around the SW Corridor.The TCAC will continue to work with TriMet and Metro and she urged Council to continue efforts to make sure all three light rail stations within the urban renewal districts are walkable and activate the area around them.The Hall Boulevard station should promote connectivity with the downtown and provide safe access for pedestrians and people on bikes to reach the station. They also want to tie the two urban renewal districts together and a key piece of this is the bike and pedestrian access across Highway 217. Ms. Rogers said that development in the Tigard Triangle is taking off. The TCAC wants to continue looking for affordable housing opportunities. Land is going to be more expensive, especially if the SW Corridor is approved, so the TCAC urges Council to prioritize acquiring land in the Triangle now,when it is more affordable. They also want to promote equitable business development using urban renewal funds and grants to support minimizing gentrification and making sure everyone has an opportunity in the Triangle. The TCAC's 2020 Goals are similar to 2019 Goals. One difference is that in 2019 efforts were spent creating the urban renewal district in the Triangle and now it is in the execution phase. ICAC Members read the goals and listed objectives they hope to achieve in the upcoming year. Downtown Goal—Identify new revitalization projects and drive existing projects to completion in the Downtown Renewal District. - Oversee completion of Main Street/Green Street project - Incent revitalization of the north end of Main Street - Identify programs to support existing businesses and attract new ones - Participate in the Universal Plaza development project - Monitor progress on current development projects - Review and provide input on downtown parking plans Tigard Triangle Goal—Participate in the execution of the Tigard Triangle Equitable Urban Renewal Implementation Project. - Make recommendations on the definition and prioritization of urban renewal projects - Participate in the creation of the Phase 2 Implementation Plan - Understand the impact of updated city plans on the Triangle (stormwater, trails, transportation and parks plans) SW Corridor Goal—Consider,investigate and recommend specific planning components associated with the adopted SW Corridor alignment and station locations in both downtown and the Triangle. - Ensure consistency of current Tigard recommendations with SW Corridor plans TIGARD CITY COUNCIL MEETING MINUTES—February 4, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 14 - Continue to provide input on station design for Downtown and the Tigard Triangle Affordable Housing Goal—Recommend specific programs and policies to City staff and Council that directly affect, support and encourage the development and preservation of affordable housing downtown and in the Triangle. - Study and recommend partnerships and incentives that support the development and preservation of affordable housing - Identify additional funding sources (land banking and construction excise tax) - Encourage all types of affordable housing options (including missing middle,aging in place,and the new wave of intergenerational housing) - Look for ways to provide tenant rights education Equitable Business Development Goal—Recommend specific programs and policies to City staff and Council that directly affect, support and encourage equitable business development downtown and in the Triangle. - Educate ourselves on equitable business development - Study and recommend programs and policies that support equitable business development The TCAC asked for TCDA guidance and input on their goals and objections for the year. TCDA Director Newton said she appreciates their work,which is a heavy lift to manage both districts. She referred to the Affordable Housing Goal and said she is the liaison to the CDBG Advisory Board,and they are starting to do some tenant rights work too. She said it would be good to coordinate. Councilor Newton said the TCAC has done a lot of work in both districts and their goals go nicely with the work plans. She said she wasn't sure where they would be without the work of the TCAC. TCDA Director Anderson commented that everything the TCAC does is critical to moving all this work forward. TCDA Director Lueb thanked them for their time and for getting involved in their city. She said their work is meaningful. The urban renewal districts are critically important to helping shape what we want Tigard to look like. TCDA Director Goodhouse noted that he is the liaison to the TCAC, and he appreciates their robust conversation and idea development. He said the commission goes above and beyond and provides a great service to the City. TCDA Chair Snider invited them to come to Council whenever they want more direction;not just once a year. TCAC Chair Rogers said they appreciate that when the Commission does make a recommendation,that the Council listens to them. 4. TOWN CENTER DEVELOPMENT AGENCY-RECEIVE UPDATE ON SENIOR CENTER AFFORDABLE HOUSING PROJECT Redevelopment Project Manager Sean Farrelly told the Council he was accompanied by Trell Anderson,Executive Director of NW Housing Alternatives,who will be working on the site. He TIGARD CITY COUNCIL MEETING MINUTES - February 4, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 14 said that as the Council knows,the City is facing shortage of affordable housing.The Council has set a goal(Goal 3.2) to promote the development of affordable housing. This goal is being implemented through the Senior Center Affordable Housing Project. Staff thought this was a good location due to the proximity to the Senior Center,Library and Fanno Creek Trail. The TCDA Board authorized an exclusive negotiating agreement with NW Housing Alternatives.The Tigard Senior Center Housing Advisory Committee met five times. Most recently they reviewed the latest conceptual plans, and not a land use application. Manager Farrelly said that neighborhood notification and neighborhood meetings will be initiated once the plans have been finalized enough to submit the land use application. Trell Anderson from NW Housing Alternatives introduced himself and thanked Council for the opportunity to implement this affordable housing goal through this project.At this site, they are trying to do the best with what they have. They are listening to the advisory board members and their concerns.josh Carrillo, a NW Housing Alternatives developer,accompanied Mr.Anderson and passed out a newsletter that included the project's guiding principles. The more detailed site plan before Council tonight was reached after listening to Advisory Connnittee feedback and a design charette. They are going through a process of elimination to see what is necessary to "pull off' the project. These issues include zoning, access,parking requirements, fire access, stormwater and civil engineering work to ensure they are protecting Fanno Creek.Mr.Anderson said that they have a high standard of sustainability in their developments and so they will be especially careful about Fanno Creek. He said that the team understands there are community concerns about flooding and that they will be evaluating the flood conditions and trying to mitigate any impacts. He added that they have been trying to have public dialogue by distributing their newsletter. They hope neighbors will circulate it as well. TCDA Director Newton asked Redevelopment Project Manager Farrelly to clarify that the public is watching the development application process of the City develops. Once an application is submitted, that is the point where the project would enter a formal notice for review.This is where neighbors would have notice and meetings. Her concern is that the public is confusing this part of the project with the public process of a land use application. Manager Farrelly said that she was correct. He said it is a little unusual since the City owns the site and will continue to own it after development. He said that working with the stakeholder group has been very valuable and the architects have listened to their concerns. For example, there were originally 46 parking spots,which were expanded to 87 in response to stakeholder concerns. TCDA Chair Snider asked how many spaces this would provide per unit. Manager Farrelly said it would be less than one per unit,but that that is typical. Mr.Anderson said it is typical for a senior housing development and that it is to code. Chair Snider said the reason he is asking is because the Senior Center parking lot is full at lunch every day. He said he was trying to understand what the City will be doing to lessen impact on their parking and current operations of the Senior Center. Redevelopment Project Manager Farrelly acknowledged that the parking lot is crowded at certain times but pointed out that the Senior Center is only open from 10 a.m. to 3 p.m. and he thinks there are opportunities for shared parking there.The housing will be marketed as a place where there is not parking for every occupant,with an emphasis on group transportation. Mr.Anderson said they will work with transportation companies to work out rides.He continued that he was not going to sugarcoat it—parking is an issue at the site. He said TIGARD CITY COUNCIL MEETING MINUTES — February 4, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 14 they will do their best to accommodate senior center and resident needs. Chair Snider said there's more known now that the church is not going to participate. TCDA Director Goodhouse clarified that parking for units is considering both the existing and new parking needs. Mr.Anderson said there will be overlap, so there will need to be shared parking during peak hours of Senior Center operations,mostly during meal times. Director Goodhouse asked what the public notice process is once the project is submitted for land use approval. Manager Farrelly said that once there is an application submitted a notice will be mailed to all those that live within 500 feet of the site and anyone on the interested parties list. It will also be posted on the website;a public meeting will be held and several information sessions at the Senior Center for senior center patrons. Chair Snider asked if the City could choose to notice at more than 500 feet,since given the scope of this project that would be a really low standard. Manager Farrelly said that they could. Chair Snider said that he would defer to staff on a reasonable radius. TCDA Chair Snider asked about the emergency access to the facility and the senior center after development. It appears to have one emergency egress. Mr.Anderson said that he wished the architects were present to answer the Board's technical questions. He said the Senior Center staff were very clear in the need to retain access to the loading dock in the kitchen to run meals programming.They have made sure to accommodate that component. As far as the fire code,the architect team has been working with the fire district and he thinks they're close to a site plan that will meet those needs. He hopes to finalize in the coming week. Chair Snider said if it does end up being one egress,he wondered if that was allowable and said it could be a fatal flaw. TCDA Chair Snider asked Mr.Anderson to respond to the comment about Northwest Housing Alternatives'Wilsonville senior housing having better access to shopping and restaurants. He said the Wilsonville site sounds desirable and asked how the Tigard site compares. Mr.Anderson said the starting point is the Senior Center and their director is excited because so much can be provided with the senior center as the hub. He said they will need to figure out ways to get people offsite to groceries, health care, etc.Their resident coordinators will work with residents on access to these needs. Chair Snider asked if the City's Senior Center Director had concerns about the Senior Center being overwhelmed?Redevelopment Project Manager Farrelly said the Senior Center Director is excited about an increased population and that there will be additional community rooms available for Senior Center programs in the new residential development. Mr.Anderson said that when they shared occupancy estimates of the development the Director saw no issue in meeting the additional need. Chair Snider asked how many people per unit were estimated. Mr.Anderson explained that affordable senior housing is more often rented by single people and less often, couples. TCDA Director Goodhouse asked what had been discussed about the partnership between the living and the senior center. They have discussed shared programming with the Senior Center staff on a high level,but specific programming details are not developed yet. TIGARD CITY COUNCIL MEETING MINUTES— February 4, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dprd-or.gov I Page 7 of 14 TCDA Director Goodhouse asked the best way for the public to stay engaged in this project. Mr.Anderson advised connecting with people on Advisory Committee. TCDA Chair Snider asked if the current site plan places the building in the floodplain. Redevelopment Project Manager Farrelly said the drawing does not show construction in the current floodplain nor within the buffer. Chair Snider asked about the sewer line mentioned during public comment and Redevelopment Project Manager Farrelly said the line would be relocated to a serviceable location. TCDA Director Anderson asked about the architect selection process. Mr. Trell Anderson said they convened an advisory group and established a set of guiding principles,which were used to help select the architect and general contractor for the project.They have accomplished those three items. Mayor Snider reconvened the Tigard City Council for the remainder of the meeting. 5. CONSIDERATION OF A RESOLUTION IN SUPPORT OF ARTWORK TO BE PLACED ON THE HIGHWAY 99W SUPPORT STRUCTURE AS PART OF TIGARD'S OUTDOOR MUSEUM Redevelopment Project Manager Farrelly said Council was considering a resolution of support for the artwork for the Tigard Outdoor Museum.The City received an OUR TOWN grant from the National Endowment for the Arts (NEA) in 2018 to fund artwork along the Tigard Heritage Trail. The City partnered with Tualatin Valley Creates to issue a call for artists and received 75 entries. The selection committee chose three artists,and a muralist was selected for the artwork on the concrete supports under the Highway 99W overpass. Staff contacted ODOT,who controls the right-of-way there. The formal request to ODOT must come from Council in the form of a resolution. Councilor Newton asked if this was the final design for the mural. Redevelopment Project Manager Farrelly confirmed and said that only the mural needs Council approval because it is in the ODOT right of way. Councilor Newton asked Manager Farrelly to explain how the final design was selected. He said that they partnered with Tualatin Valley Creates, a non-profit that issued a call for artists to submit proposals. They received 75 entries that were reviewed by a committee,including Councilor Anderson,Representative Doherty, Suen Ho,Norman Trujillo and Steve D'Angelo. Council President Goodhouse asked if it was the artists or the artwork that was selected. Councilor Anderson said of the 75 entries,there were about 10 mosaic, 10 mural and many sculpture designs. They also had to remain within budget. From the top 10 muralists,the City requested design proposals.The review committee then approved this proposal. Councilor Lueb moved to approve Resolution No. 20-07. Council President Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution. TIGARD CITY COUNCIL MEETING MINUTES — February 4, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 14 Resolution 20-07:A RESOLUTION REQUESTING APPROVAL BY OREGON DEPARTMENT OF TRANSPORTATION OF ARTWORK PROPOSED FOR TIGARD'S OUTDOOR MUSEUM Mayor Snider conducted a vote and the motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ 6. DISCUSSION ON LOCAL OPTION LEVY EXPLANATORY STATEMENT City Attorney Rihala said she prepared a draft of the explanatory statement that goes alongside the ballot title. It has a limit of 175 words and must be factual and impartial. Some council members responded with suggested changes. She noted that Council has both versions in front of them, the original has no highlights,and another has added content highlighted in yellow. She said staff were there to answer questions and need direction from Council on new edits. Mayor Snider asked if Council would need to choose which draft to work from, the one provided by staff or that from Councilor Newton. City Attorney Rihala agreed they would. Mayor Snider asked Councilor Newton why she presented the information in the way that she did. Councilor Newton said her experience is that voters look at the Voters'Pamphlet and not necessarily what comes in the mail, so it was important to have the explanatory statement expand on elements in the ballot title. She said it should say why they are making this ask and tell the story of how the City got here. Finance Director LaFrance has worked on some numbers to complete the blanks in her existing draft. In general, she felt the information should be presented in a different order. Mayor Snider asked if there was a reason why the City couldn't choose to move forward with editing Councilor Newton's draft. City Attorney Rihala said there is nothing required that would prevent them from doing so.The only requirement in statute is that the statement be impartial. Councilor Lueb said she likes the layout of Councilor Newton's statement and it is consistent with all of the preparation work on the ballot title. Councilor Anderson said that he likes them both. Councilor Newton said she was fine either way. Council President Goodhouse said he likes the piece of Councilor Newton's statement that explains why hasn't funding kept pace,but he would remove the paragraph on what happens if levy doesn't pass. Mayor Snider said that he thinks Councilor Newton's version flows better and is easier to follow. Youth Councilor Turley said that Councilor Newton's is easier to understand and flows better as well. She supports moving forward with that version. TIGARD CITY COUNCIL MEETING MINUTES— February 4, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 14 Councilor Newton said that she had spoken with Finance and Information Services Director LaFrance before the meeting and there are figures to be added and rewording in one area. Mayor Snider asked Director LaFrance to bring those changes before the Council went into recess. There was further discussion regarding rewording other areas of the statement. Director LaFrance said he had the following suggestions for section titled Why hasn't funding kept pace with the need. - Police services are funded with general fund dollars, - Property taxes make up 50% of general fund revenues. Police revenues account for 54% of that fund;Library services are 21%;Parks maintenance is 9%with the remainder for other City services, - State law restricts growth in assessed value,constrained to 3 percent growth. Mayor Snider asked if that was a distinction without a difference. Director LaFrance said that it was a point he wanted to mention. It is up to the Council if that change is something they would want to discuss. Councilor Anderson said that if the state ever changed that to market value, that would be a game changer. Director LaFrance agreed. City Attorney Rihala said she was always concerned with the factual accuracy. Director LaFrance suggested, "Since 1990,the effect of state law on property taxes has been to limit growth to 3 percent."City Attorney Rihala said she liked the statement. Council President Goodhouse asked if they could change the wording to say some costs have risen by 10 percent. He also said 34%in growth is not bad,but there are a handful that increase double digits. Director LaFrance said that they also have costs go down slightly, so staff were trying to provide an average range,or bell-curve,if you will. Councilor Anderson said the statement is getting too "numbery." City Manager Wine asked Police Chief Kathy McAlpine to assist in filling in numbers. Chief McAlpine said that based on the report dated April 22,2019 report,48 staff, or 70 percent,had not received 40-hours of advanced de-escalation training in the last 10 years and only 7 officers, or 10 percent,have received it in the past five years. She said they would work on the second paragraph of the statement. She said that over the last year,in-person crime was at 17.75 percent,a decrease in property crimes at 11.87 percent. Societal crimes have increased 22.8 percent. Returning to training,another 4 officers have completed advanced de-escalation training so now 11 officers have been trained. Councilor Newton said that they could just say the percentage of staff in order to include fewer numbers. City Manager Wine said that staff had a conversation about this number before,but that the difficulty was in compiling the information since it's not data the City has available. At 8:02 p.m. Mayor Snider called a 5-minute recess to give the Council a chance to study Councilor Newton's suggested language for the explanatory statement. Mayor Snider reconvened the Tigard City Council Meeting at 8:10 p.m. Mayor Snider said that he did not want to worry about word count until the end or even let staff determine length. City Attorney Rihala said she would like to hear comments from Council,but that they will not be doing live editing as they did with the ballot title. She noted that staff will TIGARD CITY COUNCIL MEETING MINUTES — February 4, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 14 need leeway to adjust for word count,but said she was ready to gather Council's comments. Mayor Snider asked the Council to take notes in such a way that they could be handed into the City Attorney after this discussion.There was some discussion among Councilors regarding how to edit the statement. City Manager Wine said that the resolution passed at the January 21"Council Meeting approved the ballot title and directed staff to take all measures necessary to file the measure. Therefore, Council has taken all the action needed and does not need to take further action tonight. Mayor Snider asked the Councilors to note their names on their copy of their document. Councilor Lueb asked if they wanted to go section by section. Mayor Snider said he was okay with that suggestion. Councilor Lueb said that in the first paragraph, she would end the sentence after"19,000 people." In the second paragraph, she would rephrase it to read, "Over the last year, calls for person and property crimes have decreased while societal crime calls have increased. Currently only 16 percent of staff have Advanced Intervention Training. This levy would provide training for all officers to better assist societal crime calls." Councilor Anderson said that Councilor Newton's version was very similar to the one developed by the City. He said that he agreed the sentence in the first paragraph could end after"19,000 people." He said if they were to go on regarding the commuter population you could say, "has also increased."He also liked the changes made in the second paragraph. Council President Goodhouse liked the introduction, "The Tigard City Council is asking you to consider."He agreed with removing some of the percentages and say increased/decreased to make it simpler. Councilor Newton said she agreed with Councilor Lueb's changes. On the second paragraph, she suggested extending it to read "...societal crime calls including those in mental health crisis" to give the statement more definition.Youth Councilor Turley agreed with all the edits. Mayor Snider said he cut the first sentence as Councilor Lueb had. In the last sentence, he changed the wording to read"all calls" to make it even more clear. In the second paragraph,he agreed it should say decreased (no percentage),call out the societal calls by type, and use the term increased nith the percentage.He also likes the 16 percent figure under the training section. Councilor Lueb said she would change the second sentence to remove the percentages for the library,park and general services and simply say they make up the rest of the general fund. She suggested adding that 3 to 4 percent is a higher rate than the allowed tax growth.There was further discussion regarding how detailed they should make this description. Councilor Anderson said that he liked it. He wanted to be sure Director LaFrance weighed in on the first sentence of that paragraph. Council President Goodhouse said he agreed with the changes. He thought they should include the term"assessed value"and that they should remove "3.5-4"and simply say costs increase at a "higher rate." Councilor Lueb agreed,but felt the numbers added specificity. Council President Goodhouse asked if there was another way to describe that in simple terms. Director LaFrance agreed that he would help make this sentence as clear and simple as possible. TIGARD CITY COUNCIL MEETING MINUTES - February 4, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 11 of 14 Councilor Newton said that she would advocate for including the library and parks percentages that Councilor Lueb suggested removing. She thinks that the public is really surprised that just library or parks do not match the resources required for Police services. Mayor Snider agreed. Councilor Newton said she liked the idea of using the term"higher rate"with the 3.5 to 4, as well as the idea of explaining the 30 years. Youth Councilor Turley agreed with Councilor Newton regarding including the percentages of the general fund that go to parks and library. Mayor Snider made additional small changes to the text and emphasized the need to keep language easy to understand. Councilor Newton agreed. Councilor Lueb suggested moving"maintain higher minimum" to first in the list and add"faster response times and more citywide coverage" to the end of the sentence. The volume of detail under the SRO may need to be consolidated. Councilor Anderson said he also wanted"maintain higher minimum" added to the fust item on the list. Under SRO,he would remove the fourth bullet point. Council President Goodhouse said he wanted the new content to be more bulleted. He likes that the detail under what the levy would fund. Councilor Newton said that was funny,because she thought the lists were overwhelming and she wanted to put the first section into paragraph format. She said she had spoken to Chief McAlpine and they suggest updating the wording to include"increasing emergency calls." She said she agrees with the deletion of the fourth bullet point under SRO. Youth Councilor Turley said she agreed with the suggested bullets. Mayor Snider said he liked the reordering in the first section. He suggested new wording in the first sentence. He asked if the last sentence reflected the actual number of support staff. Council President Goodhouse asked if they even needed to list the number. City Manager Wine said that 4.2 is an accurate number. City Attorney Rihala advocated for including"4.2" to be clear with voters about what they would be getting for the money. There was further discussion regarding what the 4.2 support staff included, since some positions were limited duration, for example. In terms of the legal authorization, the City Attorney said they needed to include a reference to the support staff and what their doing,but that they didn't legally need to include the actual number. Council President Goodhouse said he liked leaving the number out. Mayor Snider proposed new language and the Council agreed that it should read, "additional support staff." There was discussion regarding updating the duties of the support staff funded by the levy. Council President Goodhouse asked if they could give the City Attorney creative license. Councilor Newton said she was concerned that the section raised more questions than answers for her. She said she was fine with some latitude,but she said they need to think about what these words mean. Mayor Snider said its really managing additional evidence and police records created by these additional officers. Councilor Newton said they still needed to address the hiring and communications aspect. TIGARD CITY COUNCIL MEETING MINUTES - February 4, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 12 of 14 In the final section,no one had any comments. Mayor Snider said he would change the second sentence to read, "the auditor recommended the City hire 8 additional patrol officers and 1 school resource officer to address service demands and comply with policing best practices." He asked if they were all in concurrence to remove the"What happens if the levy doesn't pass" section. Councilor Lueb thought it may be important to tell the voters that this will be funded either way and this is one option they are presenting to the voters. Mayor Snider said he understood the sentiment. Council Goodhouse said that sometimes you don't want to introduce a question that you don't want to know the answer to. He advocated for removing it and communicating that component in their messaging campaign. There were questions regarding what could be posted on the website. Councilor Anderson and Councilor Newton said they thought they should leave it off. Councilor Newton said that is one of the things Council can communicate regarding funding options. For the purposes of the explanatory statement, she thinks they should leave it off. Youth Councilor Turley agreed. Director LaFrance suggested another way of phrasing an earlier section would be, "led to costs doubling for approximately 30 years."There was further discussion among the Council. Mayor Snider asked Council to turn in their changes to staff to write a clear and understandable version. 7. ADMINISTRATIVE REPORT City Manager Wine announced that the challenge period for the ballot title passed without a challenge. 8. NON-AGENDA ITEMS 9. EXECUTIVE SESSION At 8:44 p.m. Mayor Snider announced that the Tigard City Council was entering into Executive Session to discuss real property transaction negotiations under ORS 192.660(2)(e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Mayor Snider announced Council will adjourn from the Red Rock Creek Conference Room at the conclusion of the Executive Session. 10. ADJOURNMENT At 9:15 p.m. Council President Goodhouse made a motion for adjournment. Councilor Newton seconded and the motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ TIGARD CITY COUNCIL MEETING MINUTES— February 4, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 13 of 14 Carol A. Krager, City Record Attest: Jason B. Snider,Mayor Date: fG�Z TIGARD CITY COUNCIL MEETING MINUTES —February 4, 2020 City of Tigard 113125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 14 of 14