10/27/2003 Packet PUBLIC COPY
TIGARD WATER DISTRICT
BOARD of COMMISSIONERS MEETING
Serving the Unincorporated Area
AGENDA
Monday, October 27, 2003
7:00 p.m.
1. Call to Order
2. Roll Call and Introductions
3. Approval of Minutes—July 28, 2003
4. Visitor Comments
5. Election of Officers
6. Bull Mountain Annexation
7. Joint Water Commission Agreement
8. Water Supply Update— Dennis Koellermeier
9. IWB Update— Beverly Froude
10. Non-Agenda Items
11. Set next meeting date—January 26, 2004, at 7:00 p.m.
12. Adjournment
Executive Session:
The Tigard Water District Board may go into Executive Session under the provisions of
ORS 192.660(1)(d),(e), & (h) to discuss labor relations, real property transactions, and
current and pending litigation issues. All discussions within this session are confidential;
therefore, nothing from this meeting may be disclosed by those present. Representatives
of the news media are allowed to attend this session, but must not disclose any information
discussed during this session.
TIGARD WATER DISTRICT
BOARD OF COMMISSIONERS MEETING
Monday, July 28, 2003
Members Present: George Rhine, Beverly Froude, Norm Penner, and
Janet Zeider
Staff Present: Twila Willson
Visitors Present: Paul Owen
1. Call to Order
Commissioner George Rhine called the meeting to order at 7:05 p.m.
2. Roll Call and Introductions
Commissioner Rhine called the roll and Marc Delphine was absent.
3. Approval of Minutes—May 28, 2003 & June 23, 2003
Commissioner Norm Penner motioned to approve the minutes of the May 28th
Intergovernmental Water Board (IWB) meeting, Commissioner Beverly Froude seconded
the motion, and the vote to accept the minutes was unanimous.
Commissioner Froude motioned to approve the minutes of the June 23rd meeting,
Commissioner Penner seconded the motion, and the members voted unanimously to
accept the minutes.
4. Visitor's Comments - None
5. Oath of Office for Appointed Board Members
Twila Willson administered the Oath of Office to Commissioners George Rhine, Beverly
Froude, Norm Penner, and Janet Zeider and each signed the Oath of Commissioner.
Commissioner Zeider stated that she had not received the letter from the Washington
County Elections Office regarding her write-in vote selection and Twila Willson said she
would contact them as to the status of the letter.
6. Water Supply Update
Dennis Koellermeier was unable to attend the meeting.
7. IWB Update— Norm Penner
Commissioner Penner stated that Commissioner Dick Winn had recently been appointed
to replace Jan Drangsholt as the representative from King City for the IWB.
Tigard Water District Minutes - 1 - July 28,2003
I
The water conservation program is working very well for the Tigard water system area.
The landscape rebate program has turned out to be a huge success with many citizens
responding to the conservation rebate program.
Commissioner Penner explained the graph that Mr. Wegner distributed at the meeting
which indicated where Tigard's water comes from and the percentages.
• 59% - Bull Run (Portland)
• 29% - City of Beaverton (JWC)
• 5% -Tualatin Valley Water District (TVWD)
• 4% -ASR Recovery
• 2% -Well #2
• 1% -Tualatin
Commissioner Penner reported that the recent Intergovernmental Water Board meeting
included a joint meeting with the Tigard City Council where Ed Wegner made a
presentation about the long term water supply source options.
• Mr. Wegner reported that the Bull Run Water Agency was dead; however the
negotiations for the wholesale contract renewal with the City of Portland continue
to proceed.
• Joint Water Commission (JWC) negotiations continue forward with the
partnership option. Representative Wu is pushing for the Bureau of Land
Management (BLM) to move on the dam raise.
• Recommendations were made to staff to continue negotiating with both water
sources.
• Councilman Brian Moore urged investigating the Willamette River as a water
source and not to disregard that as a third option.
Commissioner Froude expressed a concern as to who would ultimately pay for the
expensive reservoir covering projects that the City of Portland would be undertaking and
requested that this issue and Portland's timetable should be topics that Dennis
Koellermeier report on at the next TWD Meeting.
8. Non Agenda Items
Twila Willson distributed a copy of the invoice received from Washington County for the
May election fees. She stated that the invoice had been approved and payment was
being processed.
Commissioner Rhine recommended the election officers, however following discussion it
was decided to postpone the elections of officers until the next meeting when all
members could be present. Commissioner Rhine stated that he was not necessarily
expressing a desire to step down as the Chair of the Tigard Water District Board of
Commissioners. Commissioner Penner expressed neutral feelings about continuing to
serve as the TWD representative on the IWB.
Tigard Water District Minutes -2- July 28,2003
•
Commissioner Froude made the recommendation that board members should contact
staff if they were unable to attend TWD meetings.
Commissioner Penner requested that the alternate, Commissioner Froude, attend the
IWB meeting on September 10, 2003, as he would be out of town.
9. Set next meeting date
The next meeting date was scheduled for Monday, October 27, 2003, at 7:00 pm.
10. Adjournment
Commissioner Janet Zeider motioned to adjourn the meeting and Commissioner Froude
seconded the motion. At 7:41 p.m. the board unanimously voted to adjourn the meeting.
Tigard Water District Minutes -3 - July 28,2003
MEMORANDUM
Amy
TO: Craig Prosser, Finance Director
FROM: Dennis Koellermeier, Assistant Public Works Director
RE: Bull Mountain annexation impacts on the Tigard Water District
DATE: September 3, 2003
Per your request The Public Works Department, in cooperation with your staff, have
evaluated the impacts that the potential annexation of the Bull Mountain area into the
City of Tigard would have on the Tigard Water District. We have concluded that
significant impacts will occur, and will need to be resolved in a cooperative agreement
between the City and the District.
Background
The Tigard Water District is an ORS 450 organization comprised of approximately
3,500 accounts and roughly bounded by Barrows Road on the north, Tigard City limits
on the east, Beef Bend Road on the west and King City on the south. The district is
located completely inside the Urban Growth Boundary.
The District is a part of the Intergovernmental Water Board, which is comprised of King
City, Durham, Tigard, and the Tigard Water District. The Tigard Water District is
comprised of those properties that are inside the Urban Growth Boundary but outside
the city limits of any of its partner city's, an area commonly referred to as the
unincorporated area.
Our analysis looked at two major impacts, the first being financial and the second being
institutional.
Financial Impacts
By prior agreement, the district's only revenues are comprised of 1% of total water sales
that occur within it's boundaries. All water sales are billed and managed by the City of
Tigard, and this 1% is remitted on an annual basis.
The attached table was developed to tabulate the financial impacts of annexation of the
Bull Mountain area into the City of Tigard. In summary, the Tigard Water District is
comprised of approximately 3500 accounts which produce total annual sales of
approximately $1,842,350. These sales would generate approximately $18,000 of
revenues, based on the 1% of sales formula. When the Bull Mountain annexation is
complete, total accounts remaining in the District will be approximately 524, which
would generate approximately $945,130 in annual sales, which would generate $9,450
of revenue for the district, based on the 1% remittance formula. Thus the financial
impacts of the annexation would be a reduction of approximately $ 8,970 in annual
revenues to the district.
Institutional Impacts
As mentioned previously,the Tigard Water District is located entirely within the Urban
Growth Boundary. From a practical matter, as Tigard and King City annex lands into
their boundaries, those lands are withdrawn from the boundaries of the District. Thus
the district is shrinking. The Bull Mountain annexation plan indicated that approximately
2,935 of the total 3,500 accounts will leave the District. This represents approximately
83% of the current accounts and 48.6% of the current annual revenue. All remaining
TWD area is within the UGB, and will also be annexed some time in the future. At that
time the district will cease to exist.
The District Board has discussed this scenario, and has been briefed by the City
Attorney on the process of dissolving the district should the need develop.
In summary, the Bull Mountain annexation would not necessarily cause the Tigard
Water District to dissolve. A customer base of approximately 524 accounts would
remain within current district boundaries. Those 524 accounts could be annexed into
either King City or Tigard in the future. From a practical matter the Tigard Water District
Board may choose to dissolve the District following procedures clearly laid our in state
law. That decision would rest with the Board.
Tigard Water District
August 28, 2003
Bull Mountain Accounts
Route#2, 10, 12, 36, 37, 38, 39, 42, 3, 41 (000-0860, 8023-9999)
Water Sales (Previous
Customer Type #Active Accounts #Suspended Accounts 12 Months)
Residential 2,880 69 $837,838.05
Commercial 2 0 $1,554.71
Irrigation 26 7 $27,314.56
Multi-Family 27 0 $30,508.58
Total 2,935 76 $897,215.90
All Other TWD Accounts
Route#92, 98, 86, 84, 41 (0851-8022)
Residential 459 12 $101,340.91
Commercial 4 3 $3,996.64
Irrigation 7 0 $4,949.84
Multi-Family 38 1 $834,844.73
Total 508 16 $945,132.12
Note: Given the water sales for the previous twelve month period, the Tigard Water District would
receive $8,972.16 in revenue.
WC Membership
ory o f Tigard
Public Werke Department Water°Malan'..
November 25,2003
Tigard's Water Situation
• Unable to independently meet:
- Current water demands
Future water demands
.`Rely upon wholesale water purchased from:
- The Joint Water Commission
- The Portland Water Bureau
ruI-su1W91 •
'; Investigated numerous source water options:
• Lake Oswego
• Proposed Bull Run Drinking Water Agency
• South Fork Water
• Willamette River
1
Opportunity at Hand --.---.._. ..
Pursuing membership in JWC since 2001
10 Option to become a member stemmed from:
- Feasibility Study regarding
•Treatment Facility Expansions
•Additional Water Supply
Raw Water Pipeline
Sein Creek Tunnel
- Scoggins Darn Raise
s
i
joint Water Commission - -
1colettive water supply agency
- Formed under an ORS 190
Members retain local control&service area
" Source waters located in the coast range:
- Tualatin River Watershed
<'2 - Trask River Watershed
Current members include the:
• City of Hillsboro —
'w City of Forest Grove • _
sCity of Beaverton
•Tualatin Valley Water District
2
Existing Assets
Barney Reservoir
• Scoggins Reservoir
70 MGD Treatment Plant
• Finished Water Reservoir
• Transmission Lines
The Offer
• Membership into the Joint Water Commission
s• A purchasing 4million gallons a day member
- Leased supply of water
'• Does NOT give Tigard water rights
"• Does NOT give Tigard ownership in JWC
2.Acknowledgement of Tigard
•-Tigard has--no stored or surface water rights:
- Tualatin PJJver
- Hagg Lafee`L
- Barney Reservoir
• Water shall be through "leases" of water
•
3
Membership Offer
3. Capital Contribution & Future Projects
• Tigard's Capital Contribution:
- Shall be for additional stored raw water
- Will determine proportionate ownership of
system
•'If additional stored raw water is NOT
obtained Tigard will voluntarily withdraw
Membership Offer
4. Governance
•,Tigard will have three representatives
• Article III shall be modified as follows:
- 3.1 Addition of Tigard to the"Commission"
- 3.4 Change"Seven(7)"to"Eight(8)"members
3.8 Insert General Manager, remove Commission
5.Lease of Water byjWC
'"JWC agrees to lease water to Tigard UNTIL
- Additional stored raw water is obtained
• Tigard agrees to leasing terms regarding:
- Quantity
Price
4
Effect to Water Service
I• Tigard becomes a member of the JWC
•Tigard voluntarily withdraws IF:
I Additional raw water storage is not obtained
Short Term Costs
•. Current cost to ,ouircl;cise water from JWC.
- Last year Tigard purchased:
•Over 1.0 billion gallons
•Approximate cost of$922,000
I• NO initial BUY IN cost
• Percentage of Feasibility Study Costs
- Approximately S240K current fiscal year j
Approximately S390k in next fiscal year.
0012 0,71v4;ALIwt..1,'
IF additional raw water storage is obtained:,
Initial Buy-In cost to the existing system
- A percentage of capacity building projects
,.'a'Costs to be paid for over 30 years
5
my r z
` "'� ar , +},�• .
as a $fit �f. '
yD � ti
December Tigard Signs Amendment
2003
January JWC Board Reviews Amendment
2004 j
•
1 2005 � Feasibility Study Completed
2010Construction of CIPs Completed
.• Potential ownership in a water source
r#4,.„,,,'..-i:Cheaperwater(in short-term) than PDX
�
4JWC is actively seeking our participation
Solidarity for Westside Water Providers
F '
t
Up front cost to fund feasibility study
r j • No guarantee of water rights 1
i'Costly Buy In and Capital Improvements
6
Staff Recomrriendation
• Sign the agreement to become a partner
• Abide by the JWC Water Service Agreement
Continue participation in:
- JWC OP&Tualatin Basin Water Feasibility Study 1
- JWC Operations&Management Committee
Next Steps
I T-24 03 Preertt to tgard*aieir Board
, Present to Tigard City Council
25-03 PiePresent to City of 1.)utharzi
,ty of King City
12-16-03 r Request of-proal Fr ii City Council
IJWC Board
AK
7