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07/11/1994 - Packet ►fit@N#n$` 1`llt����� :.::..:::,.:: :. • . f>'i:::.;:::i :;:::ii:::i:%:i.'i%' :.;Ci::iiii;::i::: :i:::>isir;::;:::::::;;::.i::i::i3:::`:i:: We er TIGARD WATER DISTRICT BOARD OF COMMISSIONERS hisisxJAIG 1hh.LIAutjsS June 13, 1994 1. Call to Order Chair Haunsperger brought the regular meeting of the Tigard Water District Board of Commissioners to order at 7:25 p.m. Commissioners Present: Chair Haunsperger, Commissioners Froude, Morgan, Mortensen and Pedersen Staff Present: Leslee Gemmill, Randy Volk and Ed Wegner Guests Present: Gilbert Meigs and Jack Polans 2. Visitors Chair Haunsperger welcomed the visitors. 3. Approve May 2, 1994 Regular Meeting Minutes Commissioner Lou Ane Mortensen motioned to accept the meeting minutes as submitted and Commissioner Froude seconded the motion. A voice vote was taken and the motion passed unanimously. 4. Asset/Liability Allocation Update • Gilbert Meigs advised the Commissioners that Progress Report #2 was included in their agenda packets and he would be happy to address any questions or concerns regarding the progress of the Asset Allocation Study. • Commissioner Morgan asked Mr. Meigs if Economic and Engineering Services, Inc. received a final audit report by Coopers and Lybrand. Gilbert Meigs said the final report was received and work will continue on the project next week. A meeting will be scheduled with Wayne Lowry, City of Tigard Finance Director, and hopefully Coopers and Lybrand, to review the audited value of the assets. Mr. Meigs also informed the Commissioners that the mapping work is now complete and it appears as though the project will be completed by the end of July and within the original contract amount. • Commissioner Morgan asked Randy Volk, project staff liaison, if he had any concerns regarding the project and whether or not he saw any difficulties with the agreement as prepared. TIGARD WATER DISTRICT BOARD MEETING, June 13, 1994 - Page 1 Randy Volk responded that he didn't have any concerns nor did he have any problems with the agreement. • Commissioner Morgan asked if there was anything the Tigard Water District Board could be doing to facilitate work on the project and the response by staff and Mr. Meigs was no. 5. Update on Intergovernmental Water Board (IWB) a. ) Commissioner Morgan reported that the 1994/95 water department budget was submitted to the IWB in accordance with the intergovernmental agreement. The Board reviewed the budget, commented on it and the budget was approved as submitted, to be forwarded to the City of Tigard Budget Committee. The IWB requested a performance budget be developed during the coming year so that goals and objectives would be clearly delineated, some performance measures established and the elements of program budget developed during 1994/95 year. George Morgan said it was his understanding that the Budget Committee is recommending the budget be kept in the form submitted to them and it is now scheduled for public hearing and City Council action on June 28, 1994. b. ) Commissioner Morgan reported that the audit report for the period of July 1 through December 31, 1993, for the Southeast Washington County Joint Water Agency, prepared by Coopers and Lybrand, was distributed to and accepted by the IWB. Commissioner Morgan highlighted briefly on the contents of the audit report. c. ) George Morgan informed the TWD Board that no action had been taken on the IWB by-laws and the subject has been continued to the July 13, 1994 meeting. d. ) Commissioner Morgan reported that the IWB now meets monthly, on the second Wednesday at 5:30 p.m. e. ) George Morgan reported to the Board that Harold Murray, of Murray, Smith and Associates, Inc. (MSA) , presented to the Board on June 8, 1994 an update on the long term water supply study. Mr. Smith identified in his presentation seven alternatives for water supply. Commissioner Morgan said that one important consideration still pending is that Lake Oswego hasn't completed its engineering study but it should be completed shortly. Once it is done, the City of Lake Oswego will consider discussion with others about future or long term water supply contracts and at that time, MSA will be in a position to finalize the study and prepare the final report. TIGARD WATER DISTRICT BOARD MEETING, June 13, 1994 - Page 2 Commissioner Morgan said that a substantial capital investment (preliminary figure of $24 million) will be required for updating and expanding the capacity of the Lake Oswego system. George Morgan continued with the IWB update indicating three factors pertaining to the City of Portland. (1) Portland is a principal participant in the metropolitan region for the long term regional supply. (2) Portland is a major player in providing water to a number of the parties to whom the City water department or intergovernmental agencies would like for water supply contracts. George Morgan indicated it seemed unlikely to him that any serious long term water supply contract would be executed with any party until something more definite had resulted from the regional study. (3) Commissioner Morgan explained that the effective management of the Portland contract is one factor that makes a difference in the price paid for water and also, Portland uses essentially the same contract with all of its customers. Mr. Morgan suggested that sub-regional consortiums may be required for effective negotiations for long term water supply involving the Portland. George Morgan said in the coming months, the final report should be completed by Murray, Smith and Associates, Inc. and the data would then be available for presentation and review to determine the best option or combination of available options to be pursued or developed. Commissioner Morgan continued with the update informing the Board that MSA also tried to identify the evaluation criteria. Criteria useful & important to any decision for long term water supply. 1. Capital Improvement requirements. �1 y , 2. Cost of water. 01' ,I 3. Supply connections and compatibility to existing stems. 4. Quantity and availability for long term reliable. 5. Water supply agreement and contract provisions that would identify the service commitments and long term. 6. Water rights as they relate to sources of supply. 7. Water quality and public's perception of it. 8. City ownership of the facilities. Commissioner Morgan suggested that upon completion of the long term water supply study by MSA, it may be an appropriate time to schedule the annual meeting of the parties of the intergovernmental agreement for mutual consideration of the study. TIGARD WATER DISTRICT BOARD MEETING, June 13 , 1994 - Page 3 Beverly Froude asked Commissioner Morgan about the Metro 2040 and/or 2010 plans and how it relates to the long term water supply study. Commissioner Morgan stated that the Metro plans could have a significant impact on the service areas if the Urban Growth Boundary is changed. Maintenance Services Director, Ed Wegner, also responded to Commissioner Froude's question. He informed those present that within the last two weeks, the Participants Committee had gone to County Council and Metro and asked for information for its regional long term regional water study. He stated that Metro will now be a member of the Participants Committee, along with the other 26 water providers, and has agreed to provide additional information i.e. , population forecasts, to the regional supply group by the end of June. At this time, Jack Polans addressed Commissioner Morgan about the MSA presentation and another option presented on June 8, specifically that the city can get its own water. Commissioner Morgan responded that MSA suggested some local water is available however not anywhere near the magnitude that would be required long term. Jack Polans then expressed his concern to the Board regarding a recent Metro survey whereby citizens ranked water quality low on the list. Beverly Froude responded that water quality has not been a high priority to the public because water quality has always been good. She continued and said that that doesn't mean in the public's perception, water quality is ranked low. Chair Haunsperger thanked Mr. Polans for his input. 6. Director's Report • Randy Volk informed the Commissioners that all five Board positions are up for election in March 1995. He recently received a phone call from the Washington County Election Office regarding the county voters wanting a voters pamphlet. Randy Volk informed the Board that if the County Commissioners vote to publish a pamphlet and ballot, the cost to the Tigard Water District could be approximately $4,000 for the election. • John Haunsperger addressed Randy Volk about the possibility of another berm that would border the High Tor reservoir and the property next door. He was concerned that a berm may be needed to help prevent water damage like recently experienced. TIGARD WATER DISTRICT BOARD MEETING, June 13, 1994 - Page 4 Randy Volk explained to the Board about SCADA and it's alarm capability that can automatically dial call-out, duty personnel in the event of an emergency and it's not the departments intention to build another berm. • Ed Wegner advised the Board that in the future, the Monthly Water Report will be distributed at the monthly Board meetings and not included in the agenda packets. He encouraged the Commissioners, if after reviewing the report, to address their questions and/or concerns to him. . • Work has started on the North Dakota Street 12 inch transmission main project and the neighborhood and school concerns have been addressed. • July 1, 1994 is still the target date for combined water and sewer billing for City of Tigard residents receiving both water and sewer bills for the City of Tigard's residents that receive water and sewer bills from Tigard. Beverly Froude asked if the department was anticipating an abundance of citizen comments regarding their receiving one larger bill and asked whether or not the combined billing was going to be bi-monthly. Ed Wegner reported that the Finance Department-Customer Service is gearing up for an increase of phone calls in July and August and billing is going to remain bi-monthly. There was a brief discussion regarding the monthly financial report and the water consumption and water loss figures and reconciliation process of budget and actual projections on a twelve month basis. • Ed Wegner updated the Board on SDCs informing them that each entity has adopted its SDCs except Durham. The City of Durham needs to change the wording. • Pursuant to City Administrator Reilly's request for the cities and Tigard Water District to approve an extension for the completion of the Capital Improvement Plan, the Tigard Water District Board took formal action. George Morgan motioned that the Tigard Water District approve the time extension requested by the City of Tigard for the completion of the Capital Improvement Plan from July 1, 1994 to September 30, 1994. Commissioner Mortensen seconded the motion. A voice vote was taken and the motion was approved unanimously. TIGARD WATER DISTRICT BOARD MEETING, June 13 , 1994 - Page 5 Po • Ed Wegner distributed to the Board, a copy of the Tigard Water District's liability insurance coverage and a brief discussion regarding the policy took place. • Ed Wegner reported to the Board that the Accounting Department is getting ready to order new bills for the July billing and asked for a confirmation of the TWD Board of Commissioner meeting dates. There was a brief discussion regarding other city meetings including the Tigard Planning Commission. The Board agreed to meet monthly, on the second Monday of each month, at 7 p.m. • The Board discussed with staff the possibility of a joint newsletter with the Intergovernmental Water Board and the associated cost. Ed Wegner reported that each of the three cities already produce a newsletter and the unincorporated residents are currently the only residents not already receiving a newsletter. Ed Wegner said that special mailings and/or inserts can be included with the monthly bills as required for example, lead and copper notices. In addition to the Tigard library, the City of Durham may make available for citizens, at Durham city hall, copies of the water meeting minutes and water information. The Board asked about the possibility of adding a general statement on the water bills regarding the fact that water information including meeting agendas and minutes are available in the library, etc. • There was a brief conversation regarding the grounds maintenance of the reservoirs and Ed Wegner apologized and assured the Board that the maintenance levels will be back on track within a week or two. 7. Non-Agenda Items 8. Commissioners Comments 9. Set Next Meeting Agenda 10. Adjournment The meeting adjourned at 8:50 p.m. TIGARD WATER DISTRICT BOARD MEETING, June 13, 1994 - Page 6 ECONOMIC AND ENGINEAvenue,ERINGSuite365 SERVICES, INC. 4380 S.W.Macadam Portland,OR 97201 (503)223-3033•FAX(503)274-6248 July 5, 1994 File#: 60290 Mr.John Haunsperger Tigard Water District 8777 S.W.Burnham Street Tigard,OR 97223 Re: Asset Allocation Studv:Progress Report No. 3 Dear Mr. Haunsperger: During the month of June,we have accomplished the following: (a) Met with the Board on June 13, 1994; (b) Submitted Progress Report No. 2; (c) Completed the base map and asset enumeration for pipelines,reservoirs,wells, meters, pump stations,and pressure reducing stations;and (d) Initiated steps to acquire Coopers and Lybrand's working papers that form the basis of their December 31, 1993 audit report. Work planned for July includes: (a) Inspection of Coopers and Lybrand's working papers; — he\p (b) Asset allocation,and (c) Asset valuation. Very truly yours, ECONOMIC AND ENGINEERING SERVICES,INC. 71 Gilbert R. Meigs Project Manager ,u ' GRM:pp I" c:ltigard.3 Economic & Engineering Svc Inc 12011 Bel-Red Road, Suite 201 P.O. Box 1989 (E, Bellevue, WA 98009 Invoice number 8622 June 15, 1994 Page number 1 Project 60290 Asset/Liability Allocation Tigard Water Distric • - . - _ .. e 8777 SW Burnham Road Tigard, OR 97323 Services through the month of May, 1994 Professional Services Hours Rate Amount Associate II Gilbert R. Meigs 27 . 00 85 . 00 2, 295 . 00 Analyst I Nicole A. Smith 7 . 00 50 . 00 350 . 00 CAD Specialist Paul A. Manwiller 54 . 50 50 . 00 2, 725 . 00 GIS Analyst Richard L. Heminway 1 . 00 60 . 00 60 . 00 Word Processor II Denise A. Barton 2 . 00 35 . 00 70 . 00 Total Labor: 91 . 50 5, 500 . 00 Expenses Amount Mileage/Parking 76 . 46 Telephone 1 . 23 Total Expenses : 77 . 69 Total Invoice : 5, 577 . 69 Ci\Qc 9G THANK YOU FOR THE OPPORTUNITY TO SERVE YOU. PROJECT MANAGER: TIGARD WATER DISTRICT Resolution No. 94-02 t A RESOLUTION OF THE TIGARD WATER DISTRICT APPROVING THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 1994/95. WHEREAS, the budget for the Tigard Water District for the year beginning July 1, 1994 was duly approved and recommended to the District Board by the regularly constituted Budget Committee at its meeting on May 2, 1994, after proceedings in accordance with Chapter 294, Oregon Revised Statutes; and WHEREAS a summary of the budget document, as required by Chapter 294.416 was duly published in the Tigard Times in accordance with Chapter 294.421; and WHEREAS a hearing by the Tigard Water District Board on the budget document, as approved by the Budget Committee, was duly called and held on June 13, 1994, whereat all interested persons were afforded an opportunity to appear and be heard with respect to the budget. NOW, THEREFORE, BE IT RESOLVED by the Tigard Water District Board of Commissioners that: Section 1: The Board adopts the budget for 1994/95 in the total sum of $61,788. Section 2: The amount for the fiscal year beginning July 1, 1994 and for the purposes shown below are hereby appropriated as follows: GENERAL FUND Materials And Services $30,893 Contingency 3 ,000 Total $33,893 Debt Service $27,895 Total Budget $61,788 Section 3: , The Tigard Water District Board hereby levies the taxes provided for in the budget in the amount of $29,675 and that these taxes are hereby levied upon all taxable property within the District as of July 1, 1994 . The following allocation and categorization subject to the limits of Section 11b, Article XI of the Oregon Constitution constitute the above aggregate levy: • ' � Subject to General Excluded from Government Limitation the Limitation Debt Service 0 $ 29,675 THIS BUDGET IS HEREBY ADOPTED and appropriated by the Board of Commissioners, Tigard Water District, on June 13 , 1994. TIGARD WATER DISTRICT //) Jo T. Hadn iDerg Tigard Water Distr ct Board Chair 13 kluk)0_ 17`11-- Date ATTEST: (&\1:9<bal-u.:716.-k, Lou Ane Morten en Tigard Water istrict Budget Officer /995 Date TIGARD WATER DISTRICT RESOLUTION No. 94-02 - Page 2 JUL-11-94 NON 07:50 MURRAY, SMITH & ASSOC, FAX NO. 503 225 9022 P. 02 - aEiareit ...— ic e. -tea ..._ IRiimi :"Ililfaisociates,bc. l icerihIners Uzi S.W.SaInion,Suk1d20 a Felaid,Oreger 97201 m PITO E 303.225.9lI1 " FAX 593.22M MEMORANDUM ©ATE: July 11, 1994 PROJECT NO.: 93-0292.101 TO: Mr.^ Ed Wegner,� Maintenance Services Director FROM: "fi�Ts U rig p, .E., Murray, Smith &Associates, Inc. RE: Status of',Tigard Water Supply Plan Update In accordance with your request, we have prepared a brief status report for Tigard's Water Supply Plan Update. As presented at the recent Intergovernmental Water Board Meeting, the City of Portland Supply water appears to be the likely supply alternative for Tigard. Portland has clarified its position on a long term water supply for Tigard, indicating that providing a long term supply to Tigard will depend in part on the results of the Regional Supply Plan Phase 2 work presently in progress. While Portland has the facilities with the capacity of supply Tigard, discussions within the Bureau of Water Works are centered on issues related to available supply,supply risk and supply reliability issues. Further clarifications of Portland's position on water supply for Tigard are anticipated within the week. The City of Lake Oswego has provided to MSA two technical memorandums that detail anticipated improvements and estimated capital costs associated with providing a long term supply of water to Tigard from Lake Oswego treatment and supply facilities_ We n are anticipating receipt of a third memorandum that outlines cost allocation of the r/ estimated capital costs also within the week. Lake Oswego staff has provided � information to MSA with the condition that it be held confidential until Lake Oswego v'% ' administration and staff have reviewed the information. This review is scheduled to 1 k'toccur o . While we cannot discuss the details of this information, it is f 1, anticipated that our previous discussion of relative costs presented in Lake Oswego's 1988 Water Master Plan will not significantly be altered. Ed, we understand Tiigard's urgent desire to resolve issues related to its water supply needs. We are also anxious to provide you the information you need and intend to provide you a draft copy of the supply plan update as soon as possible. We anticipate we can have this draft document to you two weeks after our receipt of information from Portland and Lake Oswego. . • C=C yr. eve • MurraS;Smith&Associat�s,Inc. a. j50A, Engineers/Planners ' / 121 S.W.Salm ' 3-2ti-90ZZ 93-0292.101 o,97/1 / j/e( S" June 24, 1994 2 //1 Mr. Jim Doane, P.E. Principal Engineer ss '6- City CCity of Portland Bureau of Water Worksafi'f, c 1120 SW 5th Ave %< r.' Portland, OR 97204 �� Re: City of Tigard Water Supply Plan Update - V (7 Dear Dear Jim: Z It was a pleasure to meet with you and other Bt G review the City of Tigard's water supply needs. of Tigard is presently evaluating seven alternate permanent, long term water supply. Tigard prig.,____, from the City of Lake Oswego. Lake Oswego, however, has transmission ata,. treatment facility capacity constraints that limit the amount of water that can be supplied to Tigard. In accordance with our discussions we have prepared estimates of Tigard's water demands recognizing the potential of a transitional supply scenario by which Tigard would continue to be supplied surplus water from Lake Oswego and gradually increase the amount of water supplied from Portland through the Bradley Corner intertie. It is intended that the water demand estimates presented in this letter are for supply discussions only. Supply implementation and applicable contract provisions, such as average usage calculations and the cost of water, should be considered outside of this letter. The water demand estimates presented are based on the following assumptions: 1. The existing City of Lake Oswego Water Treatment Plant (WTP) has a maximum capacity of approximately 16.1 million gallons per day (mgd). 2. Lake Oswego would supply available surplus water to Tigard. Lake Oswego's surplus supply is equal to its WTP capacity minus Lake Oswego's estimated peak day demands, as presented in the City's 1988 Water Master Plan. 3. Tigard would manage peak usage from the Portland's supply arid- attempt to limit peaking to 1.5 times estimated average daily demands. 4. The City of Portland would supply Tigard the difference between what surplus water Lake Oswego can supply and Tigard's estimated demands using a 1.5 peaking factor. ' Mr. Jim Doane June 24, 1994 Page 2 Based on these assumptions the estimated water demands are as follows: Year City of Portland Supply to Tigard (mgd) 1994 4.4 1995 5.0 1996 5.5 1997 6.0 1998 6.8 1999 7.5 2000 8.5 After the year 2000 it is estimated that Lake Oswego would no longer provide water to Tigard. The City of Portland supply would become Tigard's primary water supply. Demands beyond the year 2000 are presented in our March 18, 1994 letter to you (copy attached). The demands presented should be considered as estimates. Actual water use will depend on conditions not presently known. These conditions include the actual amount of surplus water available from Lake Oswego, actual water use and system operating conditions. Please let us know if you have any questions or comments concerning these estimates or if you need any further information. It is our understanding that the Bureau will respond by July 8, 1994, acknowledging whether Tigard can rely on Portland to meet the estimated water needs as presented. Feel free to give me a call should you have any questions. Thank you for your efforts and assistance on this project. Sincerely, MURRAY, SMITH & ASSOCIATES, INC. Chris H. Uber, P.E. cc: John Acker Mike Miller CHU:chu enclosure i _ B — -_=,- i.---- i k V.L..-=-17-_-_ Murrg kith&Assodates,Inc. EngineallaMerS 121 S.W.Salmon,Suite 1020 • Ponland,Oregon 97204 • PHONE 30322590(0 • FAX 503-225-9022 93-0292.101 March 18, 1994 Jim Doane, P.E. Principal Engineer City of Portland Bureau of Water Works 1120 SW 5th Ave Portland, OR 97204 Re: City of Tigard Water Supply Plan Update - Water Demand Estimates Dear Jim, As part of our work effort preparing the water supply plan update for Tigard, we have developed water demand estimates for the City of Tigard water service area through ` the year 2020. We are transmitting these estimates to you for your use in assessing the Bureau's ability to provide a long term water supply to the City of Tigard and in identifying potential improvements to the Bureau's water system. We understand that the Bureau currently estimates it can provide 5,000 to 6,000 gallons per minute (gpm) or 7.2 to 8.6 million gallons per day (mgd) to Tigard through the existing connection at Bradley Corner. The estimates include average day and peak demands in units of mgd. Included with the estimated future demands is historical demand data from 1990 and an estimate of demands anticipated in 1994. The estimates are summarized as follows: Year Average Day Peak Day Demand Demand (mgd) (mgd) 1990 4.6 10.6 1994 5.0 11.5 2000 6.0 13.8 2010 6.8 15.7 , 2020 7.8 17.9 Please let us know if you have any questigns or comments concerning these estimates or if you need any further information. Following your review of the water demand Jim D Marc 994 Page estimat and the development of potential improvements and cost data we would appreciate the opportunity to meet with you as soon as possible to review this information. Feel free to give me a call should you have any questions. Thank you for your efforts and assistance on this project. Sincerely, MURRAY, SMITH & ASSOCIATES, INC. U�--T Chris H. Uber, P.E. cc: John Acker Mike Miller CHU:chu -1i-1 IO'J;s3bH 9 r Ku9 1 i-ii<u os-i I tr< IU c,o•,�n,i-ry r .vc June 13, 1994 Gerry Rnglar N.) ))4 Cascade Homes 2100 NE Broadway,Suite 2B Portland,Oregon 97232 Re:Waterline Easement on SW Benchview Place Dear Gerry: As we discussed the other day, the city of Tigard Water Department has abandoned a portion of the water facilities located within an easement from the terminus of the private drive, SW Benchview Place,south to the end of the easement area. This abandonment is due to an alternate route for the water transmission facilities that is now located within the Hillshire development. Although the Benehview subdivision is within the city of Tigard, and the city of Tigard (as of January 1, 1994)now provides water service to this area,the Tigard Water District is the holder of the easement Because of this, the Tigard Water District is the agency that will need to approve the termination of the easement. In order to process the termination of easement in a timely manner, would you please provide the easement number and the legal description of the easement to me as soon as possible. Only after receiving this information will I be able to process your request and bring it before the Tigard Water District Board of Commissioners for approval. Should you have any additional questions,please call. Sincerely, Michael Miller Water Management Analyst TOTAL P.02 VISITORS PLEASE REGISTER Date: Meeting: Name (please print) Do you wish to speak? (yes on no) 1. t )ls - 2. 1�7 - /Cc , vs 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.