06/13/1994 - Budget Packet T IGARD WATER DISTRiC T
Serving:Unincorporated Area
BUDGET HEARING .
AGENDA
Monday,June 13, 1994`
pzn:
1
Call to Order
2. Visors
3 ay Approve M2, 1-994:Budget:Commmttee`Meeting Minutes
4: T'ig d Water District Approved Budget
(Lou Arne M ortensen f Wayne Lowry)
5. Adjournment
TIGARD WATER DISTRICT
BUDGET COMMITTEE MEETING
May 2, 1994
Members Present: Carol Callaway, Linda Fox, Beverly Froude,
John Haunsperger, Rod Kvistad, George Morgan,
Lou Ane Mortensen, Art Pedersen and Eleanor
Quimby
Member Absent: Fred Rosebraugh
Staff Present: Leslee Gemmill, Wayne Lowry, Randy Volk and Ed
Wegner
Visitor Present: Jack Polans
CALL TO ORDER
John Haunsperger brought the Budget Committee Meeting to order at
7: 25 p.m.
BUDGET MESSAGE
Lou Ane Mortensen, Tigard Water District appointed Budget Officer,
read the Budget Message for the Fiscal Year 1994/95 and an addendum
submitted by Commissioner Morgan dated April 28, 1994
ELECTION OF BUDGET COMMITTEE OFFICERS
Rod Kvistad nominated Linda Fox as Chairperson of the Budget
Committee and Carol Callaway seconded the nomination. Hearing no
discussion, a voice vote was taken and the motion was approved
unanimously.
George Morgan nominated Beverly Froude as Secretary of the Budget
Committee and Lou Ane Mortensen seconded the nomination. Hearing
no discussion, a voice vote was taken and the motion was approved
unanimously.
PROPOSED BUDGET REVIEW
John Haunsperger and George Morgan in response to questions by the
citizen members of the Budget Committee, reviewed for those
present, the role of the Intergovernmental Water Board and the
Intergovernmental Agreement between the City of Tigard and the
Tigard Water District for Delivery of Water Service to Territory
within the District Boundaries. Copies of the Intergovernmental
Agreement were distributed to the Budget Committee.
Arrangements were made for the distribution to those present, maps
identifying the boundaries of the participants of the
Intergovernmental Agreement (King City, Durham, Tigard and_ the
unincorporated area) .
TIGARD WATER DISTRICT BUDGET COMMITTEE MEETING - May 2, 1994, Page 1
The committee reviewed the proposed general fund and debt service
fund budgets in detail. Rod Kvistad suggested that the Board
address the one concern of Jack Polans, regarding public
information. Wayne Lowry informed the Board that the $590
allocated in the budget for Advertising and Publicity was the legal
required amount.
Various methods of providing information to unincorporated area
customers was discussed by those present. Ed Wegner agreed to look
into whether Cityscape, the Tigard city newsletter, was an
available and/or adequate source for information to the
unincorporated area customers of the water department.
George Morgan suggested that at the July meeting, the Board develop
a plan to publicize and inform unincorporated area residents of the
results of the Tigard Water District Board's efforts. Commissioner
Morgan identified the following four areas:
1. The budget
2. The allocation of assets
3. Long term water supply
4. Capital Improvement Program
After a lengthy discussion regarding moving funds from other line
items to Advertising and Publicity, the Committee agreed that the
budget be approved to give the Board flexibility with the total
budget amount.
Wayne Lowry responded to questions by the Committee and guest, Jack
Polans, regarding the Debt Service Fund and Property Tax Summary
and also established guidelines for Budget Committees.
MOTION TO ACCEPT
Eleanor Quimby motioned to accept the Tigard Water District total
budget of $33 ,893. Linda Fox seconded the motion. After a brief
discussion regarding the motion, an amendment to the motion was
made to reflect to correct amount of $61,788. A voice vote was
taken and the amended motion was approved unanimously.
Linda Fox motioned to levy the property tax for the amount of
$29,675. Carol Callaway seconded the motion. A voice vote was
taken and the motion was approved unanimously.
ADJOURNMENT
Chair Haunsperger thanked the budget committee for their
participation in the review and subsequent acceptance of the Tigard
Water District 1994/95 Budget.
The meeting of the Tigard Water District Budget Committee adjourned
at 8:45 p.m.
TIGARD WATER DISTRICT BUDGET COMMITTEE MEETING - May 2, 1994, Page 2
TIGARD WATER DISTRICT
Resolution No. 94-02
A RESOLUTION OF THE TIGARD WATER DISTRICT APPROVING THE BUDGET,
MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY AND
CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR
1994/95.
WHEREAS, the budget for the Tigard Water District for the year
beginning July 1, 1994 was duly approved and recommended to the
District Board by the regularly constituted Budget Committee at its
meeting on May 2, 1994, after proceedings in accordance with
Chapter 294, Oregon Revised Statutes; and
WHEREAS a summary of the budget document, as required by Chapter
294.416 was duly published in the Tigard Times in accordance with
Chapter 294.421; and
WHEREAS a hearing by the Tigard Water District Board on the budget
document, as approved by the Budget Committee, was duly called and
held on June 13, 1994, whereat all interested persons were afforded
an opportunity to appear and be heard with respect to the budget.
NOW, THEREFORE, BE IT RESOLVED by the Tigard Water District Board
of Commissioners that:
Section 1: The Board adopts the budget for 1994/95 in the
total sum of $61,788.
Section 2: The amount for the fiscal year beginning July 1,
1994 and for the purposes shown below are hereby
appropriated as follows:
GENERAL FUND
Materials And Services $30,893
Contingency 3 .000
Total $33,893
Debt Service $27.895
Total Budget $61,788
Section 3: The Tigard Water District Board hereby levies the
' taxes provided for in the budget in the amount of
$29,675 and that these taxes are hereby levied upon
all taxable property within the District as of July
1, 1994. The following allocation and
categorization subject to the limits of Section
11b, Article XI of the Oregon Constitution
constitute the above aggregate levy:
1-
Subject to General Excluded from
Government Limitation the Limitation
Debt Service 0 $ 29,675
THIS BUDGET IS HEREBY ADOPTED and appropriated by the Board of
Commissioners, Tigard Water District, on June 13, 1994.
TIGARD WATER DISTRICT
Jo111rh)"
T. Ha erg
Tigard Water Distr ct Board Chair
/ 3 01.4fr1/4) I ??f
Date
ATTEST:
4-(1,64- -**•
Lou Ane Morten en
Tigard Water istrict Budget Officer
tai 9 4?Date
9-60A--E---TIGARD WATER DISTRICT RESOLUTION No. 94-02 - Page 2
v
Unincorporated Area
• Water Division personnel performed meter maintenance in various
locations throughout the unincorporated area. This work involved
adjusting four water meters and the meter boxes to the proper grade;
replacing the concrete meter box covers on three meters; installing a
concrete traffic meter box; and replacing four water meters that were
stuck, broken, and fogged.
• Water Division personnel repaired three water services that were damaged
by other utility installations within newer subdivisions in the
unincorporated area.
• Water Division personnel relocated a fire hydrant and seven water services
on SW 139th Avenue, south of SW Bull Mountain Road, due to a conflict
with a new sidewalk that was required by Washington County after the
subdivision was completed. This completes the relocation work on SW
139th Avenue that began in April.
• Water Division personnel relocated five 5/8" x 3/4" meters, two 1" water
meters,three CARV's (combination air and vacuum release valve) and
one fire hydrant along SW Bull Mountain Road due to the City of Tigard
Bull Mountain Road Shoulder Improvement and Washington County
overlay project.
City of Tigard
• Water Division personnel installed two 2" water services on SW Sequoia
Parkway for the Office Depot site.
• Water Division personnel relocated a water meter on SW Falcon Rise
Drive and relocated two water meters on SW Mary Place due to conflicts
with driveway locations.
• Water Division personnel tapped the 8-inch water main from the #3
reservoir located on SW 135th Avenue, south of SW Walnut Street, for a
pressure sensor that will be installed in phase 2 of the SCADA program.
• Water Division personnel installed two 3/4" water services and one 1"
water service on SW Park Street for a single family residential
development. -
• Water Division personnel removed one 3/4" and one 1" temporary water
services at the Durham Water Treatment Plant. These water services were
used during the construction of the plant expansion.
MAY 1994
WATER MONTHLY REPORT
Revenues/Expenditures:
Month of May Year to Date Prior Yr. to Date % of Budget
Revenues:
Water Sales $223,642.08 $2,821,842.43 $2,542,731.57
Meter Sales 63,855.00 519,135.93 304,054.12
Developer Fees 16,366.68 96,005.54 126,047.19
Other Income 5,436.12 106,015.27 114,322.83
Total Revenue $309,299.88 $3,542,999.17 $3,087,155.71
Expenditures:
Personal Services $60,037.17 $763,856.08 $820,274.78
Material Services 123,671.78 1,548,428.82 1,261,353.62
Capital Outlay 6,736.99 254,273.90 339,090.00
Cap. Proj. Res. Fund 00.00 300,000.00 300,000.00
Total Expends. $190,445.94 $2,866,558.80 $2,720,718.40
SDC Fund: $83,170.00 $665,853.68 $405,185.78
Y a.
Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" Total
Durham 5 0 0 0 5
King City 0 0 0 0 0
Unincorporated Area 37 3 0 0 40
City of Tigard 24 3 2 2 31
Total for May
Work Accomplished:
Durham
• Water Division personnel replaced a fire hydrant that was damaged by a
motor vehicle at 16075 SW Upper Boones Ferry Road.
• Water Division personnel responded to a few, less than five, requests for
routine pressure and meter problems. The most common meter problems
consist of determining whether or not a water leak actually exists on the
customer side of the meter.
King City
• Water Division personnel responded to a few requests for routine
pressure and meter problems within the city limits of King City
.
Water Consumption and Loss:
Total 100 cubic feet of water purchased or produced 234,887 ccf
--Plus amount of water from storage during May and
consumption not billed in April 10,278 ccf
Total 100 cubic feet of water billed <140,100 ccf`
Net amount of water in storage < 12,000 ccf
Amount of water consumed but not yet billed < 70 201
Total Water loss
Status Report:
Golden Valle Construction, Inc. of Salem, Oregon started construction Monday,
June 6, on thf • ;
Handheld Meter Reading is proceeding very well and currently we are cross-training
two additional personnel to perform this task.
Classification interviews of the Water Staff were completed on Friday, June 3.
completed the audit of the
Sout eas +as ington ounty Joint Water Agency for the period of July 1, 1993 to
December 31, 1993. x
� � e engineering firm performint the Water Supply
Study, will t ive an informational update on th. _ s_
July 1, 1994 is still the target date for combined sewer and water billings for city of
Tigard residents who are also within the Water Department's service area.
Complaint Summary:
We are still receiving inquiries from citizens about the joint sewer and water billing
system. Number of calls: 20 to 25 last month.
There is still • he
confusion stems from both the minimum cc or e i mg perio an e oliar
amount. The inconsistency is from the information on the back of the water bills and
the way the computer system is setup to apply the minimum. The computer bases its
calculations on a 61 day billing period. Number of inquiries: 5 to 8 last month.
We have received 4 to 5 calls regarding the construction of the 12-inch transmission
main on SW North Dakota. The callers stated that they were concerned with the
safety of the school children waiting for the school buses in the morning and their
return in the afternoon.
Operational Changes:
No major operational changes during the month of May.
6 TIGARD WATER DISTRICT
8777 S.W.BURNHAM ST.
P.O.BOX 230000
TIGARD,OREGON 97281-1999
PHONE(503)639-1554
May 2, 1994 Tigard Water District
Budget Message
Fiscal Year 1994/95
In compliance with State of Oregon Local Budget Law and District
Policies, the proposed budget for 1994/95 for the Tigard Water
District is submitted for your consideration.
This proposed budget includes the activities of the Tigard Water
District board and the Districts share of the 1976 issue of General
Obligation bonds .
Last years Tigard Water District budget included all activities of
the Water operation including all debt service issued by the
district . Effective July 1, 1993, the Cities of Tigard, Durham,
and King City withdrew from the district . From July 1, 1993 to
December 31, 1993, the Water operation was administered by the
'Nave Southeast Washington County Joint Water Agency through an
intergovernmental agreement . Effective January 1, 1994, an
agreement was reached by all participants in the system whereby the
City of Tigard would manage the water operation on behalf of the
participants .
The intergovernmental agreement with the Tigard Water District
called for a contribution from the Water fund to the District of up
to $40, 000 to support the Tigard Water District Boards activities
from January 1, 1994 to June 30, 1995 . The majority of resources
available to the District for 1994/95 operations come from this
source . In addition, the District will receive one percent of
water sales to customers in the district each year.
As a result of the changes in the organization of water operations
and administration, this Budget includes resources and expenditures
related only to the activities of the Tigard Water District Board
and the unincorporated areas share of debt service. All other
costs of the water operation will be included in the City of Tigard
budget with the exception of the share of debt service for Durham
and King City which will be included in their respective budgets .
All employees associated with water operations have been
transferred to the City Of Tigard. District support including
accounting, meeting support, and special projects will be provided
,,,o,,,, by City of Tigard staff and related charges have been included in
the budget proposal .
The Districts share of the 1994/95 debt service is 19 . 1 percent and
*Nu.- requires a tax levy of $29, 675 assuming a 94 percent collection
rate. This levy is estimated to result in a tax rate of 7 .3 cents
per thousand. The rate for 1993/94 for the entire district was 7 .5
cents per thousand.
The details of the budget proposal have been provided to you for
discussion and consideration. I wish to thank the Board and the
Citizen members of the budget committee for their participation in
this process .
Respectfully submitted
/C94-4-
Lou Ane Mortensen
Tigard Water Dist •ict Board member
Appointed Budget Officer
April 28,1994
Memo: To Members of the Board of Tigard Water District
From: George E. Morgan
Reference : TIGARD WATER DISTRICT PRELIMINARY BUDGET 1994-95
Proposed addition following Budget Letter:
As a means of identifying the primary "Mission" of the District in the 1994-95
fiscal year and to support the requested fund appropriations, a brief statement
is needed. In addition since the District no longer provides direct water service
to customers, I believe it is important to identify what our primary Goals and
Ojectives are in the coming year. In other words, why are we preposing to stay
"in business".
Consistent with those comments, the following suggestions are advanced for the
consideration of the Board:
MISSION: Ensure that the interests of present and future water customers,
within the service area of the T.W.D. (unincorporated area), are
represented as prescribed in the District's Intergovernmental
Agreement with the City of Tigard, effective January 1 , 1994.
Goals/Objectives 1994-95
1 . Participate constructively with representatives from the cities of
Tigard, Durham and King City to meet the responsibilities delegated
to the Intergovernmental Water Board, including, but not limited to the
establishment of uniform water rates and conditions of service.
2. Participate with other agencies, while representing the longer term
service interests of the present T.W.D., to secure high quality econom-
ical, and reliable long term water supply contracts.
3. Participate with other agencies, while representing present and future
water service interests of the T.W.D., to develop and implement a new
Water Utility 5 Year Capital Improvement Program.
4. Provide funds with an ad valorem property tax to insure that the T.W.D.
meets its designated share of the bonded indebtedness required to be
serviced in the 1994-95 fiscal year.
cc. Lou Ane Mortensen, Budget Officer
T.W.D. Budget Committee