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06/13/1994 - Packet GARD WA 41� DI A sus r Bc�A J C) ` COMiV S b S�rvmg IJnmcarporated Area REGULAR MEETING AGENDA Monday June 1 :1994 • 7:1:5 p.m. 1.: t Order • 2,;> sttors Approve May 2,.1994-Regular Meeting Minutes Asset I.}ability Allocation Update (Gilbert Meigs, Economic Engrneenng Services,Inc) 5 Intergovernmental Water Board Update (George Morgan) 6 Director's Report (Ed Vegner) 7 Non-Agenda Items _. Commissioners Comments 9 Set Next"Meeting Agenda 10 -1--Adjournment TIGARD WATER DISTRICT BOARD OF COMMISSIONERS MEETING MINUTES May 2, 1994 Board Members Present: John Haunsperger, Chair; Commissioners Froude, Morgan, Mortensen and Pedersen Staff Present: Leslee Gemmill, Wayne Lowry, Randy Volk and Ed Wegner Visitor Present: Jack Polans 1. Call to Order Chair Haunsperger brought the meeting to order at 7:02 p.m. 2. Visitor Jack Polans addressed to the Board his concern about the budget and said he hoped the Board members and budget committee take into consideration the need for public input when reviewing the 1994-95 budget. He then reminded the Board of his previous request that Tigard Water District meeting minutes and cassette tapes be available in the library for the public. City of Tigard Maintenance Director, Ed Wegner, responded that this project is near completion and the information should be available in the library shortly. 3. Approve March 28, 1994 Meeting Minutes Commissioner Froude moved to approve the meeting minutes as submitted and Commissioner Morgan seconded the motion. A voice vote was taken and the motion passed unanimously. Approve April 4, 1994 Meeting Minutes Commissioner Morgan moved to approve the meeting minutes as submitted and Commissioner Mortensen seconded the motion. A voice vote was taken and the motion passed unanimously. 4. Tigard Water District Budget Committee Applicants • Carol W. Callaway, 13140 SW Howard Dr. , Tigard, OR 97223 • Linda Fox, 11130 SW Fonner Street, Tigard, OR 97223 • Rod Kvistad, 13535 SW Fern, Tigard, OR 97223 • Eleanor Quimby, 11480 SW Fonner Street, Tigard, OR 97223 Budget Officer Mortensen informed those present that applicant, John Martin, was unable to attend the meeting. Chair Haunsperger informed the Board that applicant, Fred Rosebraugh, asked that his application be considered even though he was unable to attend the meeting as he still wishes to serve on the Committee. As Chair Haunsperger introduced the applicants, each individual shared with the Board briefly why he/she was interested in serving on the Committee. TIGARD WATER DISTRICT BOARD MEETING, May 2, 1994 - Page 1 • Chair Haunsperger nominated Carol Callaway to the TWD Budget Committee and Commissioner Froude seconded the motion. Hearing no ' discussion, a voice vote was taken and the motion was approved unanimously. • Chair Haunsperger nominated Linda Fox to the TWD Budget Committee and Commissioner Froude seconded the motion. Hearing no discussion, a voice vote was taken and the motion was approved unanimously. • Chair Haunsperger nominated Rod Kvistad to the TWD Budget Committee and Commissioner Mortensen seconded the motion. Hearing no discussion, a voice vote was taken and the motion was approved unanimously. • Chair Haunsperger nominated Eleanor Quimby to the TWD Budget Committee and Commissioner Mortensen seconded the motion. Hearing no discussion, a voice vote was taken and the motion was approved unanimously. • Chair Haunsperger nominated Fred Rosebraugh to the TWD Budget Committee and Commissioner Mortensen seconded the motion. Hearing no discussion, a voice vote was taken and the motion was approved unanimously. At 7:20 p.m. , Chair Haunsperger informed those present that the Tigard Water District Board will take a five minute break before the appointed Budget Committee meets and the regular Board meeting will continue after the conclusion of the Budget Committee Meeting. The Budget Committee met from 7:25 to 8:45 p.m. The regular meeting of the Board of Commissioners reconvened at 8:50 p.m. 5. Update - Asset/Liability Allocation Gilbert Meigs, Economic and Engineering Services, Inc. summarized for those present, the initial project meeting held April 7, 1994. Those in attendance were John Acker, Mike Miller, Randy Volk and Ed Wegner. Randy Volk was appointed as the primary contact person. Gilbert Meigs then distributed to the Board a criteria list he developed for discussion. Mr. Meigs reviewed for the Board the basis of allocations and valuations and then addressed the concerns of the Board. Randy Volk responded to Chair Haunsperger's question regarding Well #4. He said #4 is never used because it's very deep and the water is high in iron content. Because of the depth (930' ) , the shaft needs lubrication by mineral oil leaving an oil film on the reservoir therefore requiring high maintenance. Mr. Meigs told the Board that District asset records of utility plant in service, at cost, and net of accumulated depreciation do not yield ready-for-use valuations for pipelines, hydrants, valves, services, meters, etc. After a brief discussion of the available options, the Board advised Mr. Meigs to research and value transmission pipelines and develop an estimating system for all other pipelines, hydrants, valves, services, meters, etc. TIGARD WATER DISTRICT BOARD MEETING, May 2, 1994 - Page 2 At this time, Mr. Meigs asked the Board to consider the total fee for services be adjusted to a "not to exceed $25,000" amount and it be reflected in the yet, unsigned contract. Discussion continued regarding the project and the means to communicate the updates to the other entities. Chair Haunsperger thanked Mr. Meigs for the update. Commissioner Morgan suggested written progress reports be available to the TWD Board monthly, for his subsequent distribution to the parties of the intergovernmental agreement. He also suggested the reports be easily identifiable (perhaps by number) and the date of the next progress report be indicated. Mr. Meigs agreed to prepare the report monthly and submit it in time to be included with the agenda packets. Ed Wegner agreed to copy and include in the agenda packet for the next Intergovernmental Water Board, the progress report dated May 2, 1994 submitted by Gilbert Meigs. Commissioner Morgan thanked Mr. Meigs for the well done, organized presentation and indicated it was a solid base for the beginning of the project. 6. DIRECTOR'S REPORT • Maintenance Services Director, Ed Wegner, reviewed with the Board, the new format of the Monthly Water Report and indicated the report would be included in the meeting agenda packets of the Intergovernmental Water Board and Tigard Water District Board. Chair Haunsperger asked if the City Councils of King City and Durham had adopted the SDC methodology as outlined in the intergovernmental agreement. The Board discussed with staff the collection of System Development Charges and Ed Wegner responded that the two cities had the item on April agendas and indicated he would follow up on the matter. John Haunsperger complimented staff on the new format of the Monthly Water Report. Ed Wegner requested direction from the Board regarding Mr. Meigs' request for an adjustment to the contract amount. After discussion, the Board agreed to accept the original $21,131 contract amount. 7. INTERGOVERNMENTAL WATER BOARD UPDATE Commissioner Morgan reported to the Board that after reviewing the proposed bylaws, he was reminded of recording responsibilities of elected and appointed officials in the State of Oregon. He mentioned there is a requirement to file a Statement of Economic Interests by elected representatives and certain designated officials of public agencies. He continued and said he reviewed the statute and didn't see any reference but asked whether or not any TWD Board 'members are required or had been in the past, required to file the stateftient. After a brief discussion, the consensus of the Board and staff was that jurisdictions are excluded, if the decision was made and voted on by the members not to accept the requirement and there was no disclosure requirement under the blanket of special districts. TIGARD WATER DISTRICT BOARD MEETING, May 2, 1994 - Page 3 Commissioner Morgan informed the Board that he received and reviewed the preliminary water department budget and it reflected a decrease of $350,000 in operating costs. He said the personnel allocation showed a reduction of water employees to 15.5 employees and the other employees had been assigned to other responsibilities/duties and not paid from water fund. George Morgan advised the Board the Intergovernmental Water Board is continuing its review and discussion on bylaws, rules and regulations. There was a brief discussion regarding adoption of the TWD budget and the budget line items questioned during the budget committee meeting. Commissioner Morgan said the Intergovernmental Water Board is scheduled to consider at its May 11 meeting, the water department budget. He asked the Board members for other priorities among those responsibilities assigned to the IWB that should be identified as 1994- 95 objectives for TWD. Identified below were ideas presented by the Board for consideration. • Rate structure. • Recommendation of long range operation and management program. • Investigate and study means of affecting economies in the operation and management. • Recommendations to the budget committee and council on all budget requests for operation maintenance (underway) . • Study and consider ways and means of improving the water system and service which it provides. • Study and make recommendations in Tigard's program for providing insurance for system assets and operations. • Rules and regulations (underway) . • Future water supply (underway) . • Any other matters the Intergovernmental Water Board may feel be for the good of the water system and overall public interest and benefit of the consumer. • Refining public information possibly specific to each of the four jurisdictions. After a brief discussion regarding a public information program, the Board agreed that perhaps the Intergovernmental Water Board consider instituting a quarterly newsletter to all patrons of the water department with input from each of the four jurisdictions. Commissioner Morgan agreed to bring the matter up to the Intergovernmental Water Board. Lou Ane Mortensen thanked Commissioner Morgan for his assistance. The Tigard Water District Board of Commissioners meeting adjourned at 10: 20 p.m. TIGARD WATER DISTRICT BOARD MEETING, May 2, 1994 - Page 4 ECONOMIC AND S.W.ENGINEERING SERVICES, INC. 4380 Macadam Avenue,Suite 365 Portland,OR 97201 (503)223-3033•FAX(503)274-6248 File#: #60290 June 3, 1994 Mr. John Haunsperger Tigard Water District 8777 S.W. Burnham Street Tigard, OR 97223 Re: Asset Allocation Study.Progress Renort No. 2 Dear Mr. Haunsperger: During the month of May, we have accomplished the following: (a) Met with Board on May 2nd, (b) Submitted Progress Report No. 1, (c) Completed 85% of the dist.ribvipn base.maps, (d) Developed a protocol for pipeline assets' numeration and discussed it with Mr. Volk, who agrees with the approach, (e) Signed and returned the contract for the project, although the location and condition of the financial records is still a matter of concern to EES, (f) Received a draft version of Coopers and Lybrand's audit report for six months ending December 31, 1993, (g) With Mr. Lowery, of the City, we briefly discussed "digging out" the values of assets such as reservoirs and pump stations as to be finally reported by Coopers and Lybrand for December 31, 1993. Olympia.WA Bellevue.WA Vancouver.B C Portland OR Wash no nn D C Mr. John Haunsperger June 3, 1994 Page 2 (F, Work planned for June includes: (a) Base map completion, (b) Beginning the valuation and allocation of all assets if final audit report is received. If final audit report is not received in June, we will have to stop work until receipt. We estimate a six week period from receipt until project completion. Very truly yours, ECONOMIC AND ENGINEERING SERVICES, INC. Gilbert R. Meigs Project Manager GRM/alf cc: Randy Goff 4411.0. APRIL 1994 WATER MONTHLY REPORT Revenues/Expenditures: Month of April Year to Date Prior Yr. to Date % of Budget Revenues: Water Sales $235,448.19 $2,831,505.35 $2,334,713.99 Meter Sales 68,795.00 455,280.93 267,124.12 Developer Fees 15,201.43 79,638.86 126,047.19 Other Income 8,819.96 99,472.46 105,724.36 Total Revenue $328,304.58 $3,465,897.60 $2,833,609.66 94.1% Expenditures: Personal Services $61,223.00 $685,707.27 $757,494.04 Material Services 210,545.88 1,483,401.27 1,167,806.56 Capital Outlay 64,798.26 247,536.91 304,639.14 Cap. Proj. Res. Fund 00.00 300,000.00 300,000.00 Total Expends. $336,567.14 $2,716,645.45 $2,529,939.74 58.9% SDC Fund: $89,500.00 $582,683.68 $356,818.62 189.2% `or Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" Total Durham 0 0 0 0 0 King City 0 0 0 0 0 Unincorporated Area 35 1 0 0 36 City of Tigard 34 5 3 4 46 Total for April 82 Work Accomplished: Durham • Water Division personnel performed meter maintenance within Durham at various locations. This work involved replacing two (2) 5/8" x 3/4" water meters within the Kingsgate subdivision that were fogged or malfunctioning. • Water Division personnel relocated an existing water service on SW Upper Boones Ferry Road at SW Rivendell and SW Bridgeport Road for an irrigation service to serve Heron Grove. King City • Water Division personnel performed meter maintenance within King City at various locations. This work involved replacing two (2) 5/8" x 3/4" water meters and a concrete meter box cover. Unincorporated Area • Water Division personnel performed meter maintenance in various locations throughout the unincorporated area. This work involved adjusting four water meters and meter boxes to the proper grade. • Water Division personnel relocated a fire hydrant on SW 139th Avenue, south of SW Bull Mountain Road, due to a conflict with a new sidewalk. The sidewalk was required by Washington County after the subdivision was completed. • Water Division personnel installed 15 - 3/4-inch water services for Continental Heights, a single family residential development located on the south side of SW Bull Mountain Road at SW 147th Court. • Water Division personnel connected a six-inch and twelve-inch water main together to eliminate a dead end water main on SW High Tor Drive, east of SW 141st Avenue. This tie-in will help reinforce fire protection in the High Tor area and improve water quality. City of Tigard • Water Division personnel removed two 3/4-inch water services and installed one 2-inch water service at 8950 SW Burnham Street. The 2-inch water service was requested by the developer of this property for their expanding business. • Water Division personnel repaired a 12-inch water main break at 8950 SW Burnham Street. The water main failure is attributed to two causes: 1. The water main was cast iron. 2. A newly installed 2-inch water service that was tapped directly into the main. This type of failure is rare for this size of pipe, had the water main been ductile iron pipe, this failure would have been avoided. The repair included replacing 36 feet of 12-inch cast iron water main with 12-inch ductile iron pipe, installation of a 12-inch tee tapped 2-inch (for the 2-inch water service), two 12-inch solid sleeves, and 39.6 tons of 3/4- inch minus crushed rock. • Water Division personnel installed 21 - 3/4" water services, one 1" water ,,moi service, and a combination air and vacuum release valve (CARV) for Hillshire Summit, a single family residential development located on the north side of SW Bull Mountain Road at SW 139th Avenue. CARV's are installed at high points throughout the system so that air that gathers in the distribution system is purged, or released, to the atmosphere. • Water Division personnel installed 28 - 3/4" water services and one water sampling station for Hillshire Estates,phase 6, a single family residential development located north of SW Bull Mountain Road north of the High Tor subdivision. As a reminder, water sampling stations are used for collecting the monthly routine water samples that help determine our compliance with the Safe Drinking Water Standards. Water Consumption and Loss: Total 100 cubic feet of water purchased or produced 128,699 ccf Plus amount of water from storage during April and consumption not billed in March 47,250 ccf Total 100 cubic feet of water billed <143,590 ccf> Net amount of water in storage < 12,000 ccf> Amount of water consumed but not yet billed < 10,278 ccf> *Amount of water loss due to main break on Burnham St. < 2.760 ccf> Total Water loss 7,321 ccf 4.2% * 2,760 ccf equals 2,064,480 gallons of water Status Report: The bid opening for the SW North Dakota Street 12-inch Transmission Main Project was held May 3 at 2 pm. Six bids were received for the project. The low bid was from Golden Valley Construction Inc. of Salem, Oregon with a price of$58,474.00. Approval of the bid goes before the Local Contract Review Board (Tigard City Council) on May 24. With the approval of the Local Contract Review Board on April 12, Phase 2 of the SCADA system has been ordered. The purchase of a software enhancement to the SCADA system, Wonderware InTouch program, was approved April 24 by the Local Contract Review Board. The Water SDC methodology was approved in the cities of Durham and King City. Handheld Meter Reading began on April 11. It is proceeding very well. Water Division staff are undergoing a classification review. Water Division staff have been gathering data on various capital projects in our archives for EES (Economic and Engineering Services, Inc.). The Division of Assets contract for TWD is to be completed by June 30, 1994. Coopers and Lybrand, Certified Public Accountants, have completed the audit of the Southeast Washington County Joint Water Agency for the period of July 1, 1993 to December 31, 1993. The draft report was received on May 9. A presentation to the IWB by Coopers and Lybrand will be scheduled at a later date. Murray Smith and Associates, the engineering firm performing the Water Supply Study, has received the requested information from the city of Portland. They are still waiting for information from the city of Lake Oswego and Tualatin Valley Water District. The city of Lake Oswego has hired CH2M Hill to update their master plan and re-examine the costs associated to expand their facilities in order to service all of our demand. Complaint Summary: We are still receiving inquiries from citizens about the joint sewer and water billing system. Number of calls: 20 to 25 last month. There is still some confusion regarding the way the water bill is calculated. The confusion stems from both the minimum ccf for the billing period and the dollar amount. The inconsistency is from the information on the back of the water bills and the way the computer system is setup to apply the minimum. The computer bases its calculations on a 61 day billing period. Number of inquiries: 5 to 10 last month. Operational Changes: The Parks Division, in an attempt to consolidate functions, has assumed the responsibility of maintaining all of the water sites. This includes mowing the lawns at the water building and the developed reservoir sites; controlling the irrigation systems; pulling weeds; planting shrubs and trees; and trimming the shrubs. MAY 1994 WATER MONTHLY REPORT Revenues/Expenditures: Month of May Year to Date Prior Yr.to Date %of Budget Revenues: Water Sales $223,642.08 $2,821,842.43 $2,542,731.57 Meter Sales 63,855.00 519,135.93 304,054.12 Developer Fees 16,366.68 96,005.54 126,047.19 Other Income 5,436.12 106,015.27 114,322.83 Total Revenue $309,299.88 $3,542,999.17 $3,087,155.71 96.2% Expenditures: Personal Services $60,037.17 $763,856.08 $820,274.78 Material Services 123,671.78 1,548,428.82 1,261,353.62 Capital Outlay 6,736.99 254,273.90 339,090.00 Cap. Proj. Res. Fund 00.00 300,000.00 300,000.00 Total Expends. $190,445.94 $2,866,558.80 $2,720,718.40 62.2% SDC Fund: $83,170.00 $665,853.68 $405,185.78 216.2% Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" Total Durham 5 0 0 0 5 King City 0 0 0 0 0 Unincorporated Area 37 3 0 0 40 City of Tigard 24 3 2 2 31 Total for May 76 Work Accomplished: Durham • Water Division personnel replaced a fire hydrant that was damaged by a motor vehicle at 16075 SW Upper Boones Ferry Road. • Water Division personnel responded to a few, less than five, requests for routine pressure and meter problems. The most common meter problems consist of determining whether or not a water leak actually exists on the customer side of the meter. King City • Water Division personnel responded to a few requests for routine pressure and meter problems within the city limits of King City Unincorporated Area • Water Division personnel performed meter maintenance in various locations throughout the unincorporated area. This work involved adjusting four water meters and the meter boxes to the proper grade; replacing the concrete meter box covers on three meters; installing a concrete traffic meter box; and replacing four water meters that were stuck,broken, and fogged. • Water Division personnel repaired three water services that were damaged by other utility installations within newer subdivisions in the unincorporated area. • Water Division personnel relocated a fire hydrant and seven water services on SW 139th Avenue, south of SW Bull Mountain Road, due to a conflict with a new sidewalk that was required by Washington County after the subdivision was completed. This completes the relocation work on SW 139th Avenue that began in April. • Water Division personnel relocated five 5/8" x 3/4" meters, two 1" water meters,three CARV's (combination air and vacuum release valve) and one fire hydrant along SW Bull Mountain Road due to the City of Tigard Bull Mountain Road Shoulder Improvement and Washington County overlay project. City of Tigard • Water Division personnel installed two 2" water services on SW Sequoia Parkway for the Office Depot site. • Water Division personnel relocated a water meter on SW Falcon Rise Drive and relocated two water meters on SW Mary Place due to conflicts with driveway locations. • Water Division personnel tapped the 8-inch water main from the #3 reservoir located on SW 135th Avenue, south of SW Walnut Street, for a pressure sensor that will be installed in phase 2 of the SCADA program. • Water Division personnel installed two 3/4" water services and one 1" water service on SW Park Street for a single family residential development. . ' - • Water Division personnel removed one 3/4" and one 1" temporary water services at the Durham Water Treatment Plant. These water services were used during the construction of tfie plant expansion. Water Consumption and Loss: Total 100 cubic feet of water purchased or produced 234,887 ccf Plus amount of water from storage during May and consumption not billed in April 10,278 ccf Total 100 cubic feet of water billed <140,100 ccf Net amount of water in storage < 12,000 ccf Amount of water consumed but not yet billed < 70.200 ccfl Total Water loss 14,865 ccf 6.06% Status Report: Golden Valley Construction, Inc. of Salem, Oregon started construction Monday, June 6,on the SW North Dakota Street 12-inch Transmission Main Project. Handheld Meter Reading is proceeding very well and currently we are cross-training two additional personnel to perform this task. Classification interviews of the Water Staff were completed on Friday, June 3. Coopers and Lybrand, Certified Public Accountants, have completed the audit of the Southeast Washington County Joint Water Agency for the period of July 1, 1993 to December 31, 1993. The final report was received on June 6. A presentation to the IWB by Coopers and Lybrand will be scheduled at a later date. Murray Smith and Associates, the engineering firm performing the Water Supply Study, will give an informational update on the Water Supply Study at the IWB meeting June 8. July 1, 1994 is still the target date for combined sewer and water billings for city of Tigard residents who are also within the Water Department's service area. Complaint Summary: We are still receiving inquiries from citizens about the joint sewer and water billing system. Number of calls: 20 to 25 last month. There is still some confusion regarding the way the water bill is calculated. The confusion stems from both the minimum ccf for the billing period and the dollar amount. The inconsistency is from the information on the back of the water bills and the way the computer system is setup to apply the minimum. The computer bases its calculations on a 61 day billing period. Number of inquiries: 5 to 8 last month. We have received 4 to 5 calls regarding the construction of the 12-inch transmission main on SW North Dakota. The callers stated that they were concerned with the safety of the school children waiting for the school buses in the morning and their return in the afternoon. Operational Changes: No major operational changes during the month of May. TIGARD SERVICE AREA BOUNDARY UNINCORPORATED AREA --- KING CITY r . . 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SAI^u *.% `' y i 1: -iii• '�it �-• ,,,,,..1, ...,t fieg.r i= 1fi11 � i \•j {{ 171:11 � row!�7�� <grItii7iPD1 ��lk,,,.. i �� u. l � ' _ l '. jjDI.n� im go: r_ 1•f�i � 6.-.111 w:: i..: .41t � ik � �•41 as• I•.•. ?' ` L. - _ •• ,,.11,= �� •�.. ,r .,..,. 's ..2-- 6i, �1 ppli i�' � i. p ••••••••• 1 .,, I AO � il1�{'1 • III IC1 : !Pr,/• h 7� �' .IA�•1 4i.:�e,".4._ : _ 40,43141 w t I 77.7 • �"�I�.i� I 7 IA l0 1 Fi • - 11 •qti.F.f-ji ..i',:i,iili:i... 7.-- ,../ CITY OF TIGARD WATER DEPARTMENT SERVING TIGARD, KING CITY, DURHAM AND UNINCORPORATED AREA May 31, 1994 WELL RECORDS: WELL HOURS COSTS-ELECT NO OFF CUBIC FEET PUMPS, ETC. HOURS DESCRIPTION 1 T/OFF 09/30/93 $ 611.67 Well ,Canterbury Shop and Pressure Pumps 2 T/OFF 09/30/93 $ 710.80 Well& Pumps to Hi-Tor& 10 MR Reservoir 3 T/OFF 09/30/92 $ 32.18 Well and Lights 4 T/OFF $ 12.77 Well and Lights All Pump Stations &Alarm-Telemetry Phones $ 5.714.74 132nd St.,Tor, & 10-MG Reservoirs $ 7.082.16 METER RECORDS: METER# 12,019 THROUGH #12,101 = 83 METERS SOLD BILLING DETAIL: May $ 224,382.80 13,978,500 CUBIC FEET OF WATER BILLED. G:\MTRFRM10.DOC CONSUMPTION & WATER LOSS REPORT Percentage of each type of water consumed, FY 1993-94 Month & Wells Clackamas R. Bull Run Total Year Cubic Feet Cubic Feet Cubic Feet Cubic Feet . July 1993 168,510 21,160,000 - 0 - 21,328,510 Aug. 1993 4,036,860 26,820,000 16,600 30,873,460 Sept. 1993 3,799,500 25,152,000 - 0 - 28,951,500 Oct. 1993 - 0 - 19,165,000 - 0 - 19,165,000 Nov. 1993 - 0 - 17,380,000 - 0 - 17,380,000 Dec. 1993 - 0 - 15,235,000 - 0 - 15,124,000 Jan. 1994 - 0 - 17,102,000 1,700 17,103,700 Feb. 1994 - 0 - 14,077,000 368,500 14,445,500 Mar. 1994 - 0 - 14,268,000 4,000,000 18,268,000 April 1994 - 0 - 11,407,000 1,462,900 12,869,900 May 1994 - 0 - 22,727,000 761,700 23,488,700 June 1994 Total 8,004,870 204,493,000 6,611,400 219,109,270 3.65% 93.33% 3.02% 100.00% Unmetered water, FY 1993-94 Pumped Purchased Total Sold Loss * Month Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Loss & Year x 1000 x 1000 x 1000 x 1000 x 1000 % . May - 0 - LO 22,727 23489 14,010 9,479 40.36% , 1994 P 762 . Total: 8.005 210.993 218.998 198.333 20.666 9.44% (11 months) *Monthly water losses are not accurate. Billing is accomplished every month,with one-half of the patrons billed for a 2-month period of water pumped/purchased computed on a monthly basis. Compare Unmetered Water, FY 1993-94 to 1992-93 FY Pumped Purchased Total Sold Loss * Month Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Cu. Ft. Loss & Year x 1000 x 1000 x 1000 x 1000 . x 1000 % . May'94 - 0 - 23,489 23,489 14,010 9,479 , 40.36% May'93 - 0 - 14.238 14.238 14.100 138 .97% DIFF - 0 - 9,251 9,251 (90) 9,341 100.97% This shows we purchased less and sold more water in 1994 than in 1993. 1 06/07/94 07:09 PM Re: wtrlossc.xls, wtrlosst.xls, wloscmpr.xls CONSUMPTION & WATER LOSS REPORT (CONT.) Summary of water purchased and/or pumped and water losses Fiscal Year Well Lake Oswego Portland Water Losses 1987-88 0% 97% 3% 3.90% 1988-89 3% 93% 4% 7.90% 1989-90 6% 90% 4% 6.05% Average 1990-91 5% 90% 5% 9.00% 5.275% 1991-92 7% 89% 4% 15.50% 1992-93 9% 83% 8% 3.25%, 1993-94 4% 93% 3% 9.44% (11 month) 2 06/07/94 07:09 PM Re: wtrlossc.xls, wtrlosst.xls, wloscmpr.xls -1000 10 900 ) -800 ) HIGH TOR RESERVOIRS J la 713' - 700 Lj ) 1Ij 1.0MG I 1.1MG I .2MG = J w < I I 07 07 1— _1 _ _ _ 1 _ = 600w ► � ' FROM =_ 2 m I j PORTLAND < `_ I 10 MILLION SITE RESERVOIR I BRADLEY - 500 w I w CORNER = u. l - 470 I NO. 2 NO. 3 NO. 4 NO. 1 = ? z Q 10.0MG NO. 2 I RESERVOIR RESERVOIRS RESERVOIR RESERVOIRS BAYLOR STREET _ M�t tR M .. r 2.9MGD PUMP STATION 413' 412' 417' 410' 416' Z Z TRANSFER Q O — J i .28MG I .8MG I 2.5MG 1.0MG 1.0MG 1.0MG 1.0MG 1.0MG _ 400 F F PUMP STATION r2.9MGD I r 2.0MGD I r_gl 1 - > . ---*--1 , I 2.OMGD{ I1 _ --1 I I _ uu w FROM PRY 132ND ST PUMP STATION PRV 30O LAKE J I OSWEGO e-- — Q — _ - 200 _ r 8.OMGD = BONITA ROAD - PUMP STATION GROUND WATER WELLS • -100 - s CITY OF TIGARD WATER SYSTEM _,_„.:._,::,.. „,si.,:: :-.0 :r-';'-'''^'-i:'..I.L-4:-'''''''''1-ii::'-'igure 3-2 MARCH 1994 • 'WATER SYSTEM ,HYDRAULIC PROFILE 1 CITY OF TIGARD - WATER SUPPLY PLAN UPDATE RAFT , M f ____ - 93-0292.100 -1000 -900 -800 - J Volw co - 600 a 500 wL w = w z FERN HILL = z RESERVOIR -400 O 420• LAKE OSWEGO = < 20.0MG WALUGA RESERVOIR SOUTH FORK - — 1.0MG1319' 4.0MG =300 w WATER BOARD ! TO TIGARD'S BONITA :- TREATMENT fir' ROAD PUMP STATION: I CAPACITY-20MGD 1 [1 = TUALATIN RIVER JOINT.WATT I CLACKAMAS LAKE OSVVEGO AT GASTONCOMMISSION WATER WILLAMETTE RIVER I GLADSTONEI RIVER AT : _ WATER TREATMENT =100 a TREATMENT PLANE O AT WILSONVILLE I AND AT r PLANT, - CAPACITY-44AAGD► r 40MGD FORK I-205 LAKE ••ti e-o CAPACITY-16.1MCaD N .,,,____ ________ WATER BOARD ♦ ciACqS RiiEfi F CLACKAMAS RWER ..'� _O INTAKE WAKE , .,-:.,i,,:..- :,_ I . . _ Figure 3-1 MARCH 1994 DRAFT 1IVATER SYSTEM HYDRAULIC PROFILE 1 CITY OF TICARD - WATER SUPPLY PLAN UPDATE ' [93-0292.100 a TIGARD WATER DISTRICT Resolution No. 94-02 A RESOLUTION OF THE TIGARD WATER DISTRICT APPROVING THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 1994/95. WHEREAS, the budget for the Tigard Water District for the year beginning July 1, 1994 was duly approved and recommended to the District Board by the regularly constituted Budget Committee at its meeting on May 2, 1994, after proceedings in accordance with Chapter 294, Oregon Revised Statutes; and WHEREAS a summary of the budget document, as required by Chapter 294.416 was duly published in the Tigard Times in accordance with Chapter 294.421; and WHEREAS a hearing by the Tigard Water District Board on the budget document, as approved by the Budget Committee, was duly called and held on June 13, 1994, whereat all interested persons were afforded an opportunity to appear and be heard with respect to the budget. NOW, THEREFORE, BE IT RESOLVED by the Tigard Water District Board of Commissioners that: Section 1: The Board adopts the budget for 1994/95 in the total sum of $61,788. Section 2: The amount for the fiscal year beginning July 1, 1994 and for the purposes shown below are hereby appropriated as follows: GENERAL FUND Materials And Services $30,893 Contingency 3 .000 Total $33,893 Debt Service $27,895 Total Budget $61,788 Section 3: The Tigard Water District Board hereby levies the taxes provided for in the budget in the amount of $29,675 and that these taxes are hereby levied upon all taxable property within the District as of July 1, 1994. The following allocation and categorization subject to the limits of Section 11b, Article XI of the Oregon Constitution constitute the above aggregate levy: Subject to General Excluded from Government Limitation the Limitation Debt Service 0 $ 29,675 THIS BUDGET IS HEREBY ADOPTED and appropriated by the Board of Commissioners, Tigard Water District, on June 13, 1994. TIGARD WATER DISTRICT N) Jo T. Haberg Tigard Water Distr ct Board Chair 13 1Ou/1� Pr?qii- Date ATTEST: c-2k \jf49-CGai-u. 60://4/.171' -k Lou Ane Morten en Tigard Water istrict Budget Officer , 94?7‘ Date TIGARD WATER DISTRICT RESOLUTION No. 94-02 - Page 2 MAY 1994 WATER MONTHLY REPORT Revenues/Expenditures: Month of May Year to Date Prior Yr. to Date % of Budget Revenues: Water Sales $223,642.08 $2,821,842.43 $2,542,73157 Meter Sales 63,855.00 519,135.93 304,054.12 Developer Fees 16,366.68 96,005.54 126,047.19 Other Income 5,436.12 106,015.27 114,322.83 Total Revenue $309,299.88 $3,542,999.17 $3,087,155.71 Expenditures: Personal Services $60,037.17 $763,856.08 $820,274.78 Material Services 123,671.78 1,548,428.82 1,261,353.62 Capital Outlay 6,736.99 254,273.90 339,090.00 Cap. Proj. Res. Fund 00.00 300,000.00 300,000.00 Total Expends. $190,445.94 $2,866,558.80 $2,720,718.40 SDC Fund: $83,170.00 $665,853.68 $405,185.78 Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" Total Durham 5 0 0 0 5 King City 0 0 0 0 0 Unincorporated Area 37 3 0 0 40 City of Tigard 24 3 2 2 31 Total for May �. Work Accomplished: Durham • Water Division personnel replaced a fire hydrant that was damaged by a motor vehicle at 16075 SW Upper Boones Ferry Road. • Water Division personnel responded to a few, less than five, requests for routine pressure and meter problems. The most common meter problems consist of determining whether or not a water leak actually exists on the customer side of the meter. King City • Water Division personnel responded to a few requests for routine pressure and meter problems within the city limits of King City Water Consumption and Loss: Total 100 cubic feet of water purchased or produced 234,887 ccf --Plus amount of water from storage during May and consumption not billed in April 10,278 ccf Total 100 cubic feet of water billed <140,100 ccf Net amount of water in storage < 12,000 ccf Amount of water consumed but not yet billed < 70.20 Total Water loss Status Report: Golden Valle Construction, Inc. of Salem, Oregon started construction Monday, June 6, on th F. Handheld Meter Reading is proceeding very well and currently we are cross-training two additional personnel to perform this task. Classification interviews of the Water Staff were completed on Friday, June 3. completed the audit of the Sout eas "as mg on ounty Joint Water Agency for the period of July 1, 1993 to December 31, 1993. e engineering firm performin I the Water Supply Study, will ti e an informational update on July 1, 1994 is still the target date for combined sewer and water billings for city of Tigard residents who are also within the Water Department's service area. Complaint Summary: We are still receiving inquiries from citizens about the joint sewer and water billing system. Number of calls: 20 to 25 last month. There is still � he confusion stems from both the minimum cc or e .i ing perm. an. e a ollar amount. The inconsistency is from the information on the back of the water bills and the way the computer system is setup to apply the minimum. The computer bases its calculations on a 61 day billing period. Number of inquiries: 5 to 8last month. Water Consumption and Loss: Total 100 cubic feet of water purchased or produced 234,887 ccf Plus amount of water from storage during May and consumption not billed in April 10,278 ccf Total 100 cubic feet of water billed <140,100 ccf Net amount of water in storage < 12,000 eel,- Amount of water consumed but not yet billed < 70 200 c Total Water Ioss /o Status Report: Golden Valle Construction, Inc. of Salem, Oregon started construction Monday, June 6, onx Handheld Meter Reading is proceeding very well and currently we are cross-training two additional personnel to perform this task. Classification interviews of the Water Staff were completed on Friday, June 3. completed the audit of the Sout east 'vas jington's.ounty Joint Water Agency for the period of July 1, 1993 to December 31 1993 } e engineering firm performin_ the Water Supply Study, will !I've an informational update on th�rt = July 1, 1994 is still the target date for combined sewer and water billings for city of Tigard residents who are also within the Water Department's service area. Complaint Summary: We are still receiving inquiries from citizens about the joint sewer and water billing system. Number of calls: 20 to 25 last month. There is still y he confusion stems from both the minimum cc or e .i ing perio• an. e +ollar amount. The inconsistency is from the information on the back of the water bills and the way the computer system is setup to apply the minimum. The computer bases its calculations on a 61 day billing period. Number of inquiries: 5 to 8 last month. We have received 4 to 5 calls regarding the construction of the 12-inch transmission main on SW North Dakota. The callers stated that they were concerned with the safety of the school children waiting for the school buses in the morning and their return in the afternoon. Operational Changes: No major operational changes during the month of May.