06/24/1996 - Packet BOOK COPY
'4116.+' TIGARDWATER.DISTRICT
BOARD:OF COMMISSION RS
ServingUnincorporated Area
REGULAR MEETING 'AGENDA
Monday, June 24, 1996
7:00. ppm:
1 . Call to Order
2. Visitor Comments
3. Approval of May 13, 1996 Minutes
4. Board Vacancy Candidate Interviews
a. David Strauss
b. Wayne K. (Ken) Davis
c. Eugene Rodgers
4460,
5. 1996/97 Budget Approval
411`"'' 6. Intergovernmental Water Board Update - Beverly Froude
7. Operation Manger's Report - Mike Miller
8. Non-Agenda Items
9. Commissioner's Comments
10. Set Next Meeting Agenda
11 . Adjournment
Reminder: IWB Meeting 7-10-96 @ 5:30
TWD Meeting 7-22-96 @ 7:00
Executive Session: The Tigard Water District may go into Executive Session
under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations,
real property transactions, current and pending litigation issues. All discussions
within this session are confidential; therefore nothing from this meeting may be
disclosed by those present. Representatives of the news media are allowed to
441100attend this session but must not disclose any information discussed during this
session. kathy\twd\6-24.agn
TIGARD WATER DISTRICT
BUDGET COMMITTEE MEETING
MAY 13, 1996
MEMBERS PRESENT: Lou Anne Mortensen, John Haunsperger, Norm Penner,
Beverly Froude, John Volpe, Linda Johnson,
STAFF PRESENT: Wayne Lowry, Mike Miller, Diane Kuhn
VISITORS: Paul Johnson
The Tigard Water District Budget Committee meeting was called to order at 6:25 p.m.
Vice Chairperson, Beverly Froude introduced the 1996-97 budget discussion.
Commissioner Froude turned the meeting over to Wayne Lowry. Mr. Lowry stated that
the Budget Committee is made up of the board of the governing body, and five citizen
members. In the case of Tigard Water District, the five citizen members are made up of
people who live in the unincorporated area who are eligible to vote on measures in that
area. The five board members make up the other side of the committee. The decision is a
joint decision weather to approve the budget or not. The Budget Committee has two
purposes: (1) to decide how much tax to levy. Once that amount is set, the Board can't
increase the amount, unless they go through another process. (2) review the budget,
‘14., make the addendums to it, and recommending it to the Water Board for final adoption.
The meeting the Board will have on June 24, 1996, is a public hearing.
The budget itself is an estimate of revenues that this local government intends to, or
expects to; receive from resource, during the year. We are setting up the legal authority
to spend the public funds. Appropriation, means the legal spending limit that this
committee will be recommending to the Tigard Water District Board. The board has the
authority of making changes up to ten percent in any fund, but there is only one fund. The
last two years, the Tigard Water District Budget included a tax levy for the
unincorporated area citizen's share of the 1975 Tigard Water District tax supported bonds.
Those bonds have since been paid off. Therefore, the district doesn't have to levy any
taxes. It no longer has the authority to, because it's bonds have matured.
Last year there was a General Fund, and a Dept. Service Fund. This year, the Dept.
Service Fund is zero, since it was for paying bonded indebtedness. Any future revenues
that may come in from delinquent tax collections, will be directed into the General Fund,
the only fund left.
General Fund: The largest piece of revenue or resource the Board has is left over from
Noisy the original withdrawal from the district of the three cities. In Intergovernmental
Agreement, Tigard Water District was given $30,000.00. On July 1, 1996 the beginning
fund balance will be about $20,000.00. Also in the Intergovernmental Agreement, each of
Tigard Water District Budget Committee- 5/13/96
the cities is entitled to, 1% of the water sales. The City of Tigard has waived its rights to
these funds. The City of Durham, City of King City, and the Tigard Water District will ,,fir
receive a payment from the City of Tigard out of the Water Fund each year at 1% of the
previous years water sales. This is the main revenue source for the District. The other
source of revenue is from interest. All city funds are invested, and much of the City
investments are in the state pool. We have calculated that $1800.00 will be the interest
earnings. $30,000.00 is what can be spent during this next fiscal year. Wayne Lowry
asked for questions at this time. The Tigard Water District is set up in a separate fund, to
isolate it except for investment purposes.
Expenditures: The one significant change is the Boundary Commission dues. The
Boundary Commission has finally realized that the Tigard Water District is a much smaller
entity than it used to be. Population is the determining factor for deciding how much each
participating entity of the Boundary Commission has to pay. They used to view the
District as it was prior to the 1994 withdrawal of the Cities. Commissioner Froude asked
Mr. Lowry when this was decided? Mr. Lowry stated that in 1995-96 we were only
billed for over $700.00 by the Boundary Commission. $3400.00 was budgeted. That is
why the estimate has been lowered to $800.00. Beverly Froude stated that there is a
move afoot to abolish the Boundary Commission. She asked if this were to happen, are
you saying there would no longer be fees? Wayne stated that possibly Metro would then
charge. vie
Mr. Lowry stated that there is an allotment for an attorney, election costs; meeting
notices; and public relations, none of which have been spent. In the Boards discussions
last year, the District wanted to provide for fliers, and publications. The money is there in
case the board decides something needs to be done.
Contingency are funds that the Board can get to in an emergency, or unforeseen event, by
passing a resolution. By passing the resolution, the Board can appropriate up to 15% of a
fund out of the contingency account. In order for the Board to spend funds from the
contingency account, they would need to designate it for something specific and pass a
resolution that moves it out of contingency in to another category in order to spend it.
Wayne stated that these are just estimates, and the Board is welcome to change the
numbers if they so wish. Keep in mind that your goal is to make sure that you provide the
Board with the appropriations necessary for them to carry out their duties. Mr. Lowry
again asked if there were any questions.
Mr. Volpe asked if the actual expenditures this past fiscal year were $12,472.00? Subtract
from that the $3,000.00 for the Boundary Commission dues, then our actual expenses are
$9,400.00, which is equal to our actual income for this year. Mr. Volpe feels that we only
need to budget $10,000.00. His question is why do we budget $21,000.00? He feels that
if we continue to budget $21,000.00, and only need to budget $10,000.00, soon our `400
reserves will be eaten up. Mr. Lowry stated that he agreed with Mr. Volpe. Mr. Lowry
stated that the $12,000.00 actual expenditure was your first year of operation, fiscal yearn
Tigard Water District Budget Committee - 5/13/96
Man
1994-95. Mr. Lowry stated that if the Board wants to budget for current spending levels
he felt possibly $12,000.00-$15,000.00 would be adequate. The only thing is that if you
don't budget the full $21,000.00, you won't be able to get at it. Mr. Volpe stated that he
had no desire to change, but wanted to see what Mr. Lowry's position was on it.
Commissioner Haunsperger stated that the reason for starting out with a large fund was
that their revenue is limited to the 1% from water sales.
Paul Johnson asked if the board could designate monies to go into the Contingency Fund?
Wayne Lowry stated that they have already estimated in the beginning balance that the
board is going to under expend.
Commissioner Penner stated that having several years of budget history would be better in
estimating a budget. But since we only have a limited amount of history, he feels it might
be better to go with a flexible budget. Mr. Lowry said it's layed out in a way that the
Board could get to every dollar of resource. Commissioner Penner felt that in the future,
they may be in a better position to allocate some funds into a Reserve Fund.
Wayne explained to the Board that another thing that could be done, is to project a five
year plan called a Comprehensive Long Term Plan, like the City of Tigard has. Mr.
Lowry stated that if the Board is interested, he could work out a plan. Mr. Volpe was
concerned about Mr. Lowrys time in doing so, but Wayne said it would only take a few
Nftw
hours of time. Commissioner Volpe stated that he would like to see it. Mr. Lowry stated
that if the Board is interested, at the next board meeting, that they make the request and
get it in the minutes, so Wayne may provide the Board with the information.
Linda Johnson asked how last years actual income compare to the budgets projection?
Mr. Lowry stated that the water sales figure is computed once a year based on the
previous fiscal year. The water is projected for a complete year, but the interest is only for
a ten month period.
Rod Kvistad asked what a projected tax rate per 1,000 if this budget were adopted? Mr.
Lowry stated zero. The only tax was Dept. Service, and that is gone. Rod asked if the
whole budget was coming out of income. Wayne said yes.
Commissioner Froude asked if there is a water rate increase, will that change the proposed
1%? Mr. Lowry said it would change it if the water sales goes up, but Wayne didn't feel
there would be a rate increase. Even if it did go up, it would only change by $200.00.
Commissioner Mortensen, commented if annexation comes into effect, you would be
taking away from the district. Mr. Lowry stated that if there was a lot of growth in the
unincorporated area, from new development. New customers add to your revenue base.
But annexations will chip it away.
John Volpe made a motion to accept the budget as proposed. The motion was
seconded by John Haunsperger, and passed unanimously.
Tigard Water District Budget Committee - 5/13/96
41110
Chairperson Norm Penner thanked the Budget Committee members for attending.
Rob Kvistad asked about public relations. He was questioning why there can't be an
article in the CityScape as to what Tigard Water District is, where the monies are, what
services might be provided to the population. Due to the fact that the CityScape does not
go to all the people in the unincorporated area, Mr. Penner asked if a mailing list could be
requested for the addresses in the unincorporated area? Mr. Volpe stated that it's a good
idea to let people know where their water comes from. Mr. Haunsperger stated that
keeping people informed has always been a problem in the past. Linda Johnson stated that
with the projection, if you see troubles on the horizon, it might be a good thing to let
people know. Wayne Lowry stated that the budget that was approved tonight does not
provide water to anyone. It is for.the Board. Water service to the customers in the area is
managed through the City of Tigard Water Department. Chairperson Penner stated that
we need to be cautious as to how we represent this boards functions and powers it may or
may not have. People can misinterpret. Mr. Lowry stated that if information was to go
only to the unincorporated area, the water bills could be used to do so. John Haunsperger
stated that it was a good reminder, as these are things that have been discussed in the past,
but have not carried forth.
The Tigard Water District Budget meeting for 1996 was adjourned at 6:45 p.m.
vie
4.16004
•
Tigard Water District Budget Committee - 5/13/96
tiu\
(9
Tigard Water District
Resolution No. 96-201
NIikoro
A RESOLUTION OF THE TIGARD WATER DISTRICT APPROVING THE BUDGET AND MAKING
APPROPRIATIONS FOR FISCAL YEAR 1996/97.
Whereas, the budget for the Tigard Water District for the year beginning July 1, 1996 was duly approved
and recommended to the District board by the regularly constituted budget committee at its meeting on
the May 13, 1996, after proceedings in accordance with Chapter 294, Oregon Revised Statutes; and
Whereas a summary of the budget document as required by Chapter 294.416 was duly published in the
Tigard Times in accordance with Chapter 294.421; and
Whereas a hearing by the Tigard Water District board on the budget document, as approved by the
budget committee, was duly called and held on June 24, 1996, whereat all interested persons were
afforded an opportunity to appear and be heard with respect to the budget.
NOW, THEREFORE, BE IT RESOLVED by the Tigard Water District Board that:
Section 1; The Board adopts the budget for 1996/97 in the total sum of$30,000.
Section 2:. The amount for the fiscal year beginning July 1, 1996 and for the purposes
*Now shown below are hereby appropriated as follows:
General Fund
Materials And Services 21,810
Contingency 8.190
Total 30,000
This Budget is hereby adopted and appropriated by the Board of Commissioners, Tigard Water District,
on June 24, 1996.
Tigard <ter Distric
Tigard
ASI',
Norm Penner, Board Chair
Aw
ate
ATTEST:
42_0
,
Lou Ane Mortensen(
Budget Officer
t
April 29,1996 Tigard Water District
Adopted Budget
General Fund 1996/97
Actual Adopted Proposed Approved
Resources 1994/95 1995/96 1996/97 1996/97
Revenues
One Percent Water Sales 7,348 7,700 8,165 8,165
Recovered Expenditures 323 0 0 0
Interest Earnings 1,341 1,500 1,800 1,800
Total Revenues 9,012 9,200 9,965 9,965
Beginning Balance 30,670 24,000 20,035 20,035
Total Resources 39,681 33,200 30,000 30,000
Expenditures
Personnel 0 0 0 0
Materials and Services
Attorney 541 2,300 1,050 1,050
Financial Reveiw 10 0 10 10
Election Costs 759 0 800 800
Meeting Notice 131 600 600 600
Public Relations 0 4,000 4,000 4,000
BoundraryCommission Dues 3,226 3,400 800 800
Special District Assoc Dues 100 100 100 100
Meeting/Staff Support 4,776 7,800 7,800 7,800
Special Districts Assoc conference 0 400 400 400
Travel/Food & Lodging 0 650 650 650
Insurance 2,928 2,600 2,600 2,600
Engineering Services 0 2,500 2,500 2,500
Misc 0 500 500 500
Total Materials and Services 12,472 24,850 21,810 21,810
Capital Outlay 0 0 0 0
Total Expenditures 12,472 24,850 21,810 21,810
Contingency 0 8,350 8,190 8,190
Total Appropriations 12,472 33,200 30,000 30,000
Projected Ending Fund Balance 27,209 0 0 , 0,
` J:IUSERS\NANCYJEXCEL\CITY\BUDGET9TTWDBGT.XLS,G.F. 6/21/96 12:35 PM
April 29, 1996 Tigard Water District
Proposed Budget
Debt Service Fund 1996/97
Actual Adopted Proposed Approved
Resources 1994/95 1995/96 1996/97 1996/97
Revenues
Property Tax Collections 35,728 32,585 0 0
Interest Earnings 972 0 0 0
Total Resources 36,700 32,585 0 0
Expenditures
Interest 11,083 1,629 0 0
Principal 26,740 30,956 0 0
Total Expenditures 37,823 32,585 0 0
Projected Ending Balance -1,123 0 0 0
Property Tax Summary
Debt Service Requirements 27,895 32,158 0 0
Collection Rate 94% 94% 0% 0%
Levy Required to produce requiremens 29,676 34,211 0 0
Projected Assessed Value 403,753,000 535,566,065
Projected Tax Rate per $1,000 NV 0.073 0.064
Impact on Home valued @ $100,000 7.35 6.39 0 0
`J:\USERS\NANCY.AEXCEUCITY\BUDGE1\97TWDBGT.XLS,DBT SVC 6/21/96 12:36 PM
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(IMPORTANT MESSAGE)
FOR__
DATE � '( ® ,,,TIME P.M.
M /wt/C._'
OF tft(4610C Re t
PHONE' ✓4?10 O p v�-
AREA CODE NUMBER EXTENSION
❑ FAX
❑ MOBILE
AREA CODE NUMBER TIME TO CALL
TELEPHONED ✓ PLEASE CALL
CAME TO SEE YOU WILL CALL AGAIN
WANTS TO SEE YOU RUSH
RETURNED YOUR CALL SPECIAL ATTENTION
MESSAGE
(9/13/qtr
, JRM 9O02S
LITH( I.S.A.
COW LEFT ker4, 4,6
eN 4/1111(e e_ Fl:4D A.,r..
David S . Strauss
16418 SW 129th Terrace
Tigard, Or . 97224
May 2 , 1996
Tigard Water District
Attn. Mike Miller
13125 SW Hall Blvd
Tigard, Or 97223
Gentlemen;
Please consider this letter my request to be appointed to
Position No. 2 of the Tigard Water District Board.
This past year my wife and I purchased a home in The Highlands . a
community located in the unincorporated service area of the
Tigard Water District .
It is a pleasure to again return to a suburban area having spent
the past twelve years as a resident of Portland . Prior to that
most of my life has been spent lit the Milwaukie (Oregon) area ,
While a resident of Milwaukie I had the pleasure of serving our
years on the Milwaukie Library Board (appointed) , four years as a
member of the Milwaukie Planning Commission ( appointed) , and four
years as a City Councilman of the City of Milwaukie ( elected ) .
It is my desire to return to community service .
For further information I may be reached at the address above or
by calling ( 503 ) 598-4602 .
Thank you for your consideration.
A / �,
/
- 7. / ,4/ r
PLEASE REGISTER
DATE: 4(uJ 4 btki6 l9gL
MEETING: -1--Wb T3okab14-r�r
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kathv\iwb\visitor