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City Council Packet - 03/17/2020114 i 111 City of Tigard Tigard Business/Workshop Meeting—Agenda TIGARD TIGARD CITY Revised March 16,2020 Agenda Items 3 and 4 will be rescheduled.Revised March 17,2020 to COUNCIL add Consent Agenda and revised Resolution for Agenda Item 2. PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419 (voice) or 503-684-2772 (IDD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171,ext. 2419 (voice) or 503-684-2772 (IDD -Telecommunications Devices for the Deaf). VIEW LIVE VIDEO STREAMING ONLINE: htto://www.tigard-or.gov/citv hall/council meeting oho Workshop meetings are cablecast on Tualatin Valley Community TV as follows: Replay Schedule for Tigard City Council Workshop Meetings-Channel 28 Every Sunday at 12 a.m. Every Monday at 1 p.m. Every Wednesday at 2 p.m. Every Thursday at 12 p.m. Every Friday at 10:30 a.m. SEE A 1°IACHED AGENDA City of Tigard r GAun Tigard Business/Workshop Meeting—Agenda 4 TIGARD CITY COUNCIL MEETING DATE AND TIME: March 17,2020 - 6:30 p.m. MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 1. WORKSHOP MEETING 6:30 p.m. A.Call to Order- City Council B.Roll Call C.Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. CONSENT AGENDA: (Tigard City Council,Local Contract Review Board) The Consent Agenda is used for routine items including council meeting calendars,appointments to boards and committees and approval of contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting.These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. Motion to: A.PROCLAIM APRIL AS ARBOR MONTH B.PROCLAIM APRIL AS PLAY BALL MONTH C.PROCLAIM APRIL 13-17 AS COMMUNITY DEVELOPMENT WEEK D. CONSIDER RESOLUTION APPOINTING LEAH VOIT AS VOTING BUDGET COMMITTEE MEMBER E.CONSIDER A RESOLUTION GRANTING EXEMPTION FROM PROPERTY TAXES UNDER TMC 3.50 FOR NON-PROFIT LOW INCOME HOUSING PROPERTIES Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 3. CONSIDER RESOLUTION DECLARING AN EMERGENCY RELAYED TO COVID-19 6:35 p.m. estimated time 4. Will be rescheduled 5. RECEIVE PRESENTATION FROM TRIMFT ON SW CORRIDOR CONCEPTUAL DESIGN REPORT Will be rescheduled. 6. RECEIVE CAPITAL IMPROVEMENT PLAN UPDA 1'E 6:40 p.m. estimated time 7. RECEIVE QUARTERLY BRIEFING ON CITY COUNCIL GOALS 7:10 p.m. estimated time 8. NON AGENDA ITEMS 9. ADMINISTRATIVE REPORT 10. ADJOURNMENT 7:40 p.m. estimated time EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. AIS-4248 2.A. Workshop Meeting Meeting Date: 03/17/2020 Length (in minutes):Consent Item Agenda Title: Proclaim Arbor Month Prepared For: Joanne Bengtson, City Management Submitted By: Joanne Bengtson, City Management Item Type: Update,Discussion,Direct Staff Meeting Type: Proclamation Public Hearing: No Publication Date: Information ISSUE Should Mayor Snider proclaim April as Arbor Month in Tigard? STAFF RECOMMENDATION / ACTION REQUEST Issue the proclamation in support of Tigard's Urban Forest and Tree City USA goals. KEY FACTS AND INFORMATION SUMMARY Each April,Tigard celebrates Arbor Day all month long. The city offers a multitude of family-friendly activities dedicated to planting,protecting and appreciating our trees. The Mayor celebrates by planting trees with local students on the grounds of their school. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION The city has issued an Arbor Day/Arbor Month proclamation every year since 2001. Attachments Arbor Month Proclamation mit i:_ lt41 411 i - il:;" ,.**; 11 4) 0.t) s4' :,I. '' / I;' 1/ 1.:' I/I/ If leI ARBOR MONTH f`4 i. Whereas,In 1872,Arbor Day, a special day set aside for the planting of trees,was x , i first celebrated in Nebraska; and Whereas,Tigard's urban forest is part of a larger ecology that spans from mountains to ocean and is integral to our region's environmental quality; and c t 12- Whereas,our urban forest includes a diversity of public and private trees that grace 1f: our streets,yards, parks and greenways, provide habitat for wildlife,soften i hardscapes, clean the air, protect water resources, and ensure that everyone canille; `t i experience natural beauty where we live,work and play; and a 11,.-: x i Whereas,the City of Tigard recognizes that our urban forest is a necessity and is an i ,_ . integral part of the city's infrastructure; and 1C4u? Whereas,we are committed to providing resources to maintain and enhance the 1 urban forest; and o7 4-'-'-- Whereas,people of all ages and backgrounds, including citizens, civic organizations, businesses, and government agencies, have formed partnerships to participate i '” ti I actively in the stewardship and caretaking of Tigard's urban forest.i d NOW THEREFORE BE IT RESOLVED that I,Jason B.Snider,Mayor of the City of i4t Tigard,Oregon,do hereby proclaim the entire month of April 2020 as, ARBOR MONTH 3iin Tigard,Oregon and encourage people throughout the city to become more k 4 involved with the planting and stewardship of the urban forest throughout 2020. a E Dated this day of 2020 r g `' ° IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. Lr---i 41 .!...,„,,.. .„ ii,-,_: _. ....:t...4„,.,1 ., .... Oji Jason B. Snider, Mayor City of Tigard Attest: 1, '',-a.' wig. iii ay,1I Eo Carol Krager, City Recorder u i, ii, W as a il lkitc!'''''''.' t l':-.''72. *-,74.-ii,':'-ff .-',.r.-,- "---.,'-4.-4,)^Y f,--- . i. 4 ' 1 . rte e ti's €. K ntzar °`' Y 1'' t. 7 _ i''' t m iaaaa.. ..raa.awaari AIS-4247 2. B. Workshop Meeting Meeting Date: 03/17/2020 Length (in minutes):Consent Item Agenda Title: Proclaim April as Play Ball month Prepared For: Joanne Bengtson, City Management Submitted By: Joanne Bengtson,City Management Item Type: Receive and File Meeting Type: Proclamation Public Hearing: No Publication Date: Information ISSUE Should Mayor Snider issue a proclamation for Play Ball Month? STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY Tigard is partnering with the U.S. Conference of Mayors,Major League Baseball and Minor League Baseball to provide play opportunities to youth as part of the "PLAY BALL"initiative. PLAY BALL focuses on the fun nature of baseball and encourages an active and healthy lifestyle for kids in all communities. During the spring and summer of 2020, Mayors are showing their support for our national pastime to encourage residents and children to get active and have fun. Activities like playing catch, running bases in the backyard,at family gatherings, or as part of park and recreation activities, aim to strengthen community connections and encourage participation in fun activities that last throughout the summer. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION Tigard has been a Play Ball supporter since 2013. Attachments Proclaim Play Ball Month 147:--•-- 1 1,,:ir---,,-: 4-',, ,it.-,...-...,., ;,,,::::,--,..,--,: ', ....., ci 0t 9 4---y .. 1 4. 1= gam_ 1-,0.1 a , T,5 . 1...40: 1mo - l E I /On Fxnq%'Tigardsh ..r R PLAY BALL MONTH Imo° Whereas,Mayor Snider is proud to partner with the United States Conference ofitl `. 1 qMaorsandMajorLeagueBaseballtorecognizeAprilasPlayBallmonthinTigard; a_;:_ "; and 4., Whereas,during"Play Ball Month," Mayors across the nation are celebrating baseball with the goal of strengthening bonds between families and communities through baseball-related activities; and Whereas, playing catch, running bases in the backyard, playing a game during a family gathering or as part of park and recreation activities reinforces the fun and4= sense of belonging that baseball has brought to Americans for decades; and y1; .i ff 4,1fl Whereas, in keeping with the enjoyment to be found in our national pastime, Opening 1 QDay for Tigard Little League(April 4, 2020)signals the beginning of a season of fi o enjoyment in city parks and school fields; and 1fovtWhereas,the Tigard City Council and residents recognize the importance and influence of the sport of baseball and support its ability to produce countless family andi communitybondingexperiences for a diversityof cultures which reinforces its label as1p i America's Pastime. i ff ' wl NOW THEREFORE BE IT RESOLVED that I,Jason B.Snider. Mayor of the City of fi,z k Tigard, Oregon,do hereby proclaim the month of April 2020 as, f PLAY BALL MONTH moi in Tigard, Oregon and encourage people throughout the city to recognize the influence the sport of baseball has had in teaching life lessons of teamwork, perseverance, e leadership and sportsmanship to people of all ages and how it continues to be a part of m" 4 AI the fabric of our community.Vi[ ksF Dated this day of 2020 t, .'1 z Is y.IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the i' City of Tigard to be affixed.}}, 41 ,5J', 41 41 M Jason B. Snider, Mayor 1:i City of Tigard a I Attest: r°c€ Carol Krager, City Recorder l _, P1. .' s.' wwwwYilawRiwwPwwa}w w-,\.:7:1--- t m AIS-4249 2. C. Workshop Meeting Meeting Date: 03/17/2020 Length (in minutes):Consent Item Agenda Title: Proclaim April 13-17 as National Community Development Week Prepared For: Joanne Bengtson,City Management Submitted By: Joanne Bengtson,City Management Item Type: Update,Discussion,Direct Staff Meeting Type: Proclamation Public Hearing: No Publication Date: Information ISSUE Should Mayor Snider proclaim April 13-17 as National Community Development Week? STAFF RECOMMENDATION /ACTION REQUEST Issue the proclamation. KEY FACTS AND INFORMATION SUMMARY The Department of Housing and Urban Development(HUD) and Office of Management and Budget (OMB) officials propose to eliminate the Community Development Block Grant Program (CDBG) in the proposed in the Federal FY 2021 budget. CDBG, since 1974, continues to be a successful federal-local and state partnership providing critical housing, infrastructure,and economic development investments as well as other services in small,medium,and large cities.The U.S. mayors of the 1970s worked with President Nixon to establish this program and since that time,the CDBG program has stood strong,enjoying a great bipartisan legacy and its effectiveness remains irrefutable. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS City Council Goal 3: Ensure Tigard grows and develops in a smart and inclusive manner. Strategy 3.2 Complete an Affordable Housing Plan and adopt recommended strategies to promote the development and retention of affordable housing in Tigard. Increase advocacy at the regional level for housing that is affordable, funding strategies,and consider an excise tax. DATES OF PREVIOUS COUNCIL CONSIDERATION Tigard has supported National Community Development Week for decades. Over this time,Tigard has received a total of$4,269,659.00 in CDBG funding for community improvements to housing stock, infrastructure,public services and economic vitality. Attachments National Community Development Week Ci y 4t ILrYi'1 f, 181( aTh ain( 1) 14/ 0••.:-^1:::-f Cit'n/ligar(! National Community Development Week April 13-17, 2020 WHEREAS,the week of April 13-17,2020 has been designated as National Community I Development Week by the National Community Development Association to celebrate the i ,, Community Development Block Grant(CDBG)Program and the Home Investment ii*t Partnerships(HOME)Program;and k' WHEREAS,the CDBG program has successfully demonstrated its ability to help our 1 aitir. community provide much-needed public services for economically,mentally or physically l'----:=741• disadvantaged residents,construction/renovation of community gathering places and z reconstruction of city-owned infrastructure and completion of neighborhood improvements including major sewer,drainage and street projects; and WHEREAS,the HOME Investment Partnerships Program provides funding to local communities to create decent, safe and affordable housing opportunities for low-income h= ` ' persons. Nationally, over one million units of affordable housing have been completed using HOME funds; and WHEREAS,over the programs'history,the Tigard community has received more than 4 million dollars in CDGB funds to make our city a better place to live,work and play. a f NOW THEREFORE BE IT RESOLVED THAT I,Jason B.Snider, Mayor of the City of Tigard, Oregon,do hereby proclaim the week of April 13-17,2020 as Ili NATIONAL COMMUNITY DEVELOPMENT WEEK 111 in Tigard, Oregon and urge Congress and the Administration to recognize the outstanding irf-r "„ work being done locally and nationally by CDBG and HOME Investment Partnerships a Programs by supporting increased funding for both programs in FY2021. it-14,:,., Dated this day of 2020. El IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. Jason B. Snider, Mayor City of Tigard 9 Attest: City Recorder y 1,(„4*-:„...-„-‘.—.0 AIS-4256 2. D. Workshop Meeting Meeting Date: 03/17/2020 Length (in minutes): Consent Item Agenda Title: Budget Committee Appointment Prepared For: Liz Lutz,Finance and Information Services Submitted By: Caroline Patton, Central Services Item Type: Resolution Meeting Type: Council Business Meeting- Main Public Hearing: No Publication Date: Information ISSUE Oregon Budget Law states that citizen members of the budget committee must reside within the city limits. Chelsea Nance,a voting member of the budget committee,no longer lives in City of Tigard. Leah Voit, the budget committee alternate,is recommended to move in to the vacated voting position on the budget committee. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends passage of this resolution. KEY FACTS AND INFORMATION SUMMARY ORS 494.414 specifies that members of the budget committee,appointed by the governing body,must reside in the municipal corporation. Chelsea Nance has moved out of the City of Tigard and is no longer eligible to serve on the Budget Committee. Leah Voit is the current alternate member of the budget committee. She has been recommended to move into the vacated position caused by Chelsea Nance moving out of Tigard. OTHER ALTERNATIVES NA COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS NA DATES OF PREVIOUS COUNCIL CONSIDERATION NA Attachments Resolution CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 20- A RESOLUTION REMOVING CHELSEA NANCE FROM THE BUDGET COMMITTEE AND APPOINTING LEAH VOIT TO A VOTING POSITION ON THE BUDGET COMMITTEE. WHEREAS, ORS 294.414(2) states that the budget committee shall consist of the members of the governing body and a number, equal to the number of members of the governing body, of electors of the municipal corporation appointed by the governing body,and; WHEREAS,a vacancy was created on the Budget Committee when Chelsea Nance moved out of the City of Tigard;and; WHEREAS,Leah Voit is currently the alternate member on the Budget Committee;and is recommended to fill the voting position vacated by Chelsea Nance. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Chelsea Nance is removed from the Budget Committee due to her moving outside the Tigard city limits. SECTION 2: Leah Voit is appointed to fill Chelsea's three-year term on the City of Tigard's Budget Committee,beginning upon passage of this resolution and ending on December 31,2021. SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 2020. Mayor-City of Tigard A 1TEST: City Recorder- City of Tigard RESOLUTION NO.20- Page 1 AIS-4193 2. E. Workshop Meeting Meeting Date: 03/17/2020 Length (in minutes): Consent Item Agenda Title: Consider a Resolution Granting Exemption from Property Taxes Under TMC 3.50 For Non-Profit Low Incomng Housing Properties Prepared For: Liz Lutz Submitted By: Liz Lutz, Finance and Information Services Item Type: Resolution Meeting Type: Council Workshop Mtg. Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall five low-income housing projects owned and operated by Community Partners for Affordable Housing CPAH and one property operated by Resident Resources be exempted from City of Tgard property taxation for 2020? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approval of this resolution. KEY FACTS AND INFORMATION SUMMARY Tigard Municipal Code 3.50 allows certain organizations providing low-income housing to be exempted from Tigard property taxation upon completion of their application by March 1 of each year and a demonstration of compliance with certain criteria listed in the code. Community Partners for Affordable Housing owns and operates Greenburg Oaks located at 11875 SW 91st Avenue in Tigard. They also own Village at Washington Square,located at 11157-11163 SW Hall Blvd.in Tigard;The Knoll at Tigard, 12291 SW Knoll Drive;a single family house at 9330 SW Tangela Court in Tigard,and Red Rock Creek Commons Apartments, 11090 SW 68th Parkway in Tigard. Resident Resources owns and operates Hawthorne Villas at 7705 SW Pfaffle St.in Tigard. These properties are operated as low-income housing and meet all criteria listed in the Tigard Municipal Code. Community Partners for Affordable Housing submitted five applications for exemption from 2021 property taxes by the March 1 deadline. Resident Resources submitted their application for Hawthorne Villas by the March 1 deadline as well. These applications were reviewed by staff in the city's Community Development Department and staff determined that the requested tax exemptions are consistent with the applicable Tigard Municipal Code and also the adopted City Housing Policy. The attached resolution gives consent from the City of Tigard for this tax exemption. OTHER ALTERNATIVES Do not approve this resolution. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION City Council approved the tax exemption for 2019 to these properties on March 26, 2019. Red Rock Creek Commons Apartments is new to the tax exemption list. w. Attachments Resolution CPAH Application CPAH Red Rock Resident Resources Application CPAH Staff Report Resident Resources CD Staff Report Fiscal Impact AIS-4257 3. Workshop Meeting Meeting Date: 03/17/2020 Length (in minutes):5 Minutes Agenda Title: CONSIDER RESOLUTION DECLARING AN EMERGENCY RELATED TO COVID-19 Prepared For: Marty Wine,City Management Submitted By: Carol Krager,Central Services Item Type: Meeting Type: Council Workshop Mtg. Public Hearing: Publication Date: Information ISSUE Shall the Tigard City Council approve a resolution declaring an emergency related to Covid-19? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the City Council ratify Mayor Snider s emergency declaration by approving this resolution. KEY FACTS AND INFORMATION SUMMARY Tigard Municipal Code Chapter 7.74,the City's Emergency Management Code,and ORS 401.305 authorize the City to establish an emergency management agency,including the authority to establish policies and protocols for defining and directing responsibilities during a time of emergency. Oregon announced its first presumptive case of novel coronavirus (COVID-19) on February 28,2020 and the number of cases since then has continued to increase.The Governor declared a state of emergency for the State of Oregon and the Washington County Board of Commissioners declared a state of emergency for Washington County. The mayor declared a local emergency at 8:17 a.m.. on March 16,2020 and the City Council is being asked to ratify that declaration,pursuant to TMC 7.74.070. A local emergency is declared to authorize City officials to take the following measures: A. The City and its officials are authorized to take such actions and issue such orders as described in Tigard Municipal Code 7.74 as are determined necessary to protect lives and property and to efficiently conduct activities that minimize or mitigate the effect of the emergency. B. The emergency procurement of goods and services is authorized pursuant to the Oregon Public Contracting Code,Tigard Municipal Code 2.46,and the City of Tigard Local Contract Review Board Public Contracting Rules. C. The City of Tigard will temporarily waive all late fees and shutoff actions for utility accounts accruing as of the Mayor's declaration of emergency and continuing until the expiration of the emergency. D. To protect the health of City employees, the City may issue emergency rules or guidance on the use of sick leave,telework,remote work,or other policies that will be in effect only for the duration of the emergency. This declaration of emergency will remain in effect until April 30,2020. OTHER ALTERNATIVES Council could choose not to ratify the declaration of emergency. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time Council has considered declaration of an emergency related to Covid-19. Attachments Resolution CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 20- A RESOLUTION OF THE CITY OF TIGARD DECLARING AN EMERGENCY RELA 1'ED TO COVID-19 WHEREAS,Tigard Municipal Code (TMC) Chapter 7.74, the City's Emergency Management Code, as well as ORS 401.305, authorize the City to establish an emergency management agency, including the authority to establish policies and protocols for defining and directing responsibilities during a time of emergency;and WHEREAS,pursuant to TMC 7.74.040,a local emergency exists whenever the City or an area impacting part of the City is suffering, or in imminent danger of suffering, an incident that may cause injury or death to persons, including a disease or pandemic;and WHEREAS,TMC 7.74 and ORS 401.309 authorize certain actions to be taken during a state of emergency when necessary for public safety or for the efficient conduct of activities to minimize or mitigate the effects of the emergency;and WHEREAS, Oregon announced its first presumptive case of novel coronavirus (COVID-19) on February 28, 2020 and the number of cases since then has continued to increase;and WHEREAS,the Governor has declared a state of emergency for the State of Oregon and the Washington County Board of Commissioners has declared a state of emergency for Washington County;and WHEREAS,this declaration is in support of the COVID-19 public health response;and WHEREAS,the Mayor declared a local emergency at 8:17 a.m. on March 16,2020 and City Council now wishes to ratify that declaration,pursuant to TMC 7.74.070. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard City Council declares the response to COVID-19 constitutes a state of emergency. SECTION 2: The local emergency is declared to exist within the territorial limits of the City of Tigard. SECTION 3: COVID-19 constitutes an urgent threat to public health, requiring additional resources and protective measures to protect the health of City staff, family members, and the Tigard community. SECTION 4: A local emergency is declared to authorize City officials to take the following measures: A. The City and its officials are authorized to take such actions and issue such orders as described in Tigard Municipal Code 7.74 as are determined necessary to protect lives and property and to efficiently conduct activities that minimize or mitigate the effect of the emergency. RESOLUTION NO. 20- Page 1 B. The emergency procurement of goods and services is authorized pursuant to the Oregon Public Contracting Code,Tigard Municipal Code 2.46, and the City of Tigard Local Contract Review Board Public Contracting Rules. For the duration of the emergency,the Tigard Local Contract Review Board delegates signature authority on all contracts to the City Manager. C. The City of Tigard will temporarily waive all late fees and shutoff actions for utility accounts accruing as of the Mayor's declaration of emergency and continuing until the expiration of the emergency. D. To protect the health of City employees,the City may issue emergency rules or guidance on the use of sick leave,telework,remote work, or other policies that will be in effect only for the duration of the emergency. E. To respond to the emergency,and to particularly ease burdens on businesses and service sector workers,the City may relax or adjust enforcement of City codes,including but not limited to parking restrictions downtown. SECTION 5: This declaration of emergency will remain in effect until 12pm on April 30,2020. SECTION 6: This resolution is effective immediately upon passage and ratifies the emergency declaration made by the Mayor which began at 8:17 a.m. on March 16,2020. PASSED: This day of 2020. Mayor-City of Tigard A n EST: City Recorder-City of Tigard RESOLUTION NO.20- Page 2 AIS-4064 Workshop Meeting Meeting Date: 03/17/2020 rece-kd 'ied Length (in minutes): 15 Minutes Agenda Title: Receive Presentation from Portland General Electric about Resiliency Efforts Prepared For: Marty Wine, City Management Submitted By: Carol Krager, Central Services Item Type: Update,Discussion,Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Receive briefing from Portland General Electric (PGE). STAFF RECOMMENDATION / ACTION REQUEST No action is requested. KEY FACTS AND INFORMATION SUMMARY CEO Maria Pope will brief City Council on Portland General Electric's (PGE) efforts to bolster resiliency of the power grid and planning for emergency responses. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments PGE Presentation March 2020 I'.....„.-' 7s 41 i J TO1: 4- 1:1:-' ill 1 irlz• 14: : I i: 1 i mu xi iti ,, 04E ( 0-! 0)".. T1:1 winl el ill i , mu) cmila mil NI.--' 0 f7 fi& l..1ir•11. N.) 0 N11) 0 r" c v lon CI i 11 mu) CD el a) l< 1. moTJE 03, 73( 701- 11)( I).--:°(:= 2: . T. CC (D 1. Cl)( I)--- II C(I( °- 1616: 71AIL:' NI iz Al 7 i 7 o 1•1111 ''', 41' t CO u2 1 , l' U i , 4 , 1 1 ! 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Workshop Meeting Meeting Date: 03/17/2020 Je- /'5 /dtdate Length (in minutes): 60 Minutes Agenda Title: Receive Presentation from TriMet on SW Corridor Conceptual Design Report Prepared For: Gary Pagenstecher,Community Development Submitted By: Carol Krager,Central Services Item Type: Update,Discussion,Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Receive a presentation from TriMet's Southwest Corridor (SWC) Light Rail team on the SWC Draft Conceptual Design Report(CDR). STAFF RECOMMENDATION /ACTION REQUEST Staff requests that Council provide feedback on the draft CDR to ensure the final CDR includes Tigard's community priorities. Pursuant to the Tigard/TriMet MOU,TriMet will present the final CDR for Council acceptance,which is expected in June 2020. KEY FACTS AND INFORMATION SUMMARY The Southwest Corridor(SWC) Light Rail Project will bring high-capacity transit to one of the most congested travel corridors in our region.The new light rail line will create a 30-minute travel time between Downtown Portland and Tualatin,connecting regional centers including West Portland Town Center,Tigard Town Center (Tigard Triangle and Downtown Tigard) and Bridgeport Village. The draft CDR shows how the project has developed to date and is currently undergoing public review.The draft CDR includes information about process,corridor context,general design elements,and design concepts for Inner Portland,Outer Portland,as well as the Tigard and Tualatin segments of the alignment.The Tigard segment will be the focus of this presentation Staffs concerns with the draft CDR principally relate to pedestrian access to stations and the quality of the experience that makes transit desirable and improves the community. Staffs concerns focus on Tigard Town Center station areas at 68th Parkway,Elmhurst Street and Hall Blvd;and three focus areas,including the future 70th Ave,Hwy 217 multi-use path,and the five elevated structures. Staff recommends the final CDR support the City's Strategic Plan by facilitating walking connections and ensuring development implements this vision. 68th Parkway Station (on Pacific Highway) The station's location adjacent to Pacific Hwy is a significant challenge for cyclists and pedestrians crossing from the north.The elevated structure that will span 68th and the future Red Rock Creek Trail will dominate the pedestrian network. The Light Rail Transit (LRT) infrastructure and the spaces created for connections from bus to MAX and along fronting streets must be scaled for a safe,comfortable and desirable pedestrian experience. The CDR needs to show the essential features of a pedestrian friendly station area such as a protected bike lane and mid-block crosssing between 64th and 68th,designed to promote walkability and accessability for all. 70th Ave Public Realm For four blocks in the heart of the urbanizing Triangle,the LRT trackway will be within the 70th Avenue right of way.To ensure the trackway is designed to add value to the public realm and does not become abarrier,the CDR needs to more fully address the quality of the pedestrian experience along 70th.This will be a primary station access route within the neighborhood. Elmhurst Station The station area is central to the Triangle.A network of local streets and connections (west over Hwy 217 to downtown and south along 70th to the Tigard/Lake Oswego regional trail) are planned.The station area design should optimize this connectivity and provide first/last mile mobility options for access to Triangle jobs,education and residents.The CDR needs to show a four-way intersection at Elmhurst/70th and integration of the multi-use path from downtown over 72nd through the station area to 70th. Hwy 217 Bridge with Integrated MUP Integration of a multi-use path (MUP) with the LRT structure over Hwy 217 is critical to provide connectivity between the Downtown and Triangle districts of the Tigard Town Center.TriMet has determined that funding for this betterment must be secured by December for inclusion in the 60% design drawings. A concept-level design will be required to support the funding request. The CDR needs to show a concept level design of an integrated MUP to support its commitment to design and jointly seek funding under the Tigard/TriMet MOU. Downtown Station Optimization for TOD The Hall Blvd station area is complicated by the adjacency of the proposed Operations and Maintenance facility, the redesign of Hall Blvd and the desire for suitable transit-oriented development sites.The City and TriMet are negotiating a City-led TOD program to maximize TOD potential.To acknowledge this effort, the CDR needs to broadly represent the Hall Blvd station area as a TOD area work in progress. Elevated Structures There are five significant elevated trackway structures proposed within Tigard: over 68th Parkway;Red Rock Creek;Dartmouth;Hwy 217;and Bonita. These structures will be the most visually impactful elements of the LRT alignment for most people moving through and around Tigard,experienced at both the landscape and pedestrian scale.Although the CDR does include three elevations and notes that design mitigations for visual impacts will be considered,the detail of how this will be accomplished needs better representation in the CDR. The CDR needs to better represent elevated structures in Tigard and identify specific contextual elements to be considered in their design development. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS November 2018 Tigard/TriMet MOU Strategic Plan DATES OF PREVIOUS COUNCIL CONSIDERATION 1/21/20:Receive Update on Memorandum of Understanding for SW Corridor Project 0/15119: Consider Resolution on Tigard Southwest Corridor Affordable Housing Predevelopmeht Project Workplan 10/08/19:Discussion on Possible Southwest Corridor Alignment Changes 1/13118: Memorandum of Understanding Regarding Construction of the Southwest Corridor Light Rail Project in Tigard City Limits 10130/18: Compliance of the proposed SWC MAX Light Rail Project with state-mandated land use criteria as applicable in the City of Tigard 03/20118:Comprehensive Update on SWC Light Rail Planning 02114117:Discuss SW Corridor Land Use Final Order 06128116:Consideration of a Resolution Approving Ballot Title language for a November SW Corridor Ballot Measure 09101115:SW Corridor/Downtown Zoom-In 07/21/15:Presentation on SW Corridor Planning Progress 02110115:Metro IGA for Planning and Public Involvement Work- SW Corridor Plan 02118114:SW Corridor Plan Public Input Update 10108113:Resolution Endorsing the SW Corridor Plan and Shared Investment Strategy 06125/13:Recommendation of the SW Corridor Plan Steering Committee 05121113:SW Corridor Plan Update 02/19/13:5W Corridor Plan Update 11120112:SW Corridor Plan Update 12/13/11:Briefing on SW Corridor Plan Public Involvement and Messaging 07119111:Update on the Tigard High Capacity Transit Land Use Plan Attachments Staff CDR Presentation TriMet CDR Presentation 1..=•-* it- ' II4 73 I CD 1 Cf) 0 C 41,.- 1,IMO H rt CD8 illCfi 11 ll 0 0 i ...ct • it 0,. _. - _,...,t7.",' , .:,,3s. it-J., a,` ' A' 4'--' -' :', ' A.•••- 1 '1..4:, t 1aM0 ms T.:i . • J. 4, r 12 ll i r z- El-I. t,t __,....... 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Workshop Meeting Meeting Date: 03/17/2020 Length (in minutes):30 Minutes Agenda Title: Receive Capital Improvement Plan Update Submitted By: Lori Faha,Public Works Item Type: Update,Discussion,Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Briefing and update on the status of Capital Improvement Plan (CIP) projects currently underway. STAFF RECOMMENDATION /ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY The Capital Improvement Plan (CIP) establishes Tigard's budget and timeline for improvements to city owned and operated public infrastructure over a 6-year period. A CIP project improves or adds value to the City's infrastructure,typically costs $50,000 or more,and has a useful life or extends the useful life of infrastructure for 5 years or more. Public facility systems addressed by the CIP include streets,parks, sanitary sewers, stormwater and domestic water in addition to public buildings and facilities. In most cases,CIP projects are implemented with oversight from the City's Engineering Division. City Engineer Lori Faha will provide a summary report to Council,including the status of active projects. In addition to a PowerPoint presentation,several graphics files for the Fanno Creek Trail will be provided as handouts at the council meeting. Each of these documents are attached here. Copies of individual project status reports for active CIP projects will be delivered to Council in the March 12,2020 City Council Newsletter packet. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS The CIP for FY2019-20 was adopted on June 11,2019. DATES OF PREVIOUS COUNCIL CONSIDERATION Last CIP briefing to Council at their November 26,2019 Business Meeting. Attachments CIP Update presentation Trail seg 1-Woodard Park Trail Seg 2-City Hall Trail Seg 3-Library Trail Sed 4-Durham WWTP 6,0Z OMAN o a. 11. 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Workshop Meeting Meeting Date: 03/17/2020 Length (in minutes):30 Minutes Agenda Title: Receive Quarterly Update on City Council Goals Prepared For: Marty Wine, City Management Submitted By: Joanne Bengtson, City Management Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Meeting Main Public Hearing: No Publication Date: Information ISSUE Priorities for Council Attention and Action: On February 12,2019 the Tigard City Council discussed the City's goals for the next two years. Criteria for the goals included a policy-level focus; two-year timeframe; limited impacts on core service delivery;implementing the strategic plan; be achievable; and benefit the whole. These were adopted on March 26,2019. Goal 1: Ensure the City's continued financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality. Goal 3: Ensure Tigard grows and develops in a smart and inclusive manner. Goal 4: Enhance two-way communication to understand community priorities and involve the community in the decision-making process. Goal 5: Enhance walkability and pedestrian connectivity. STAFF RECOMMENDATION / ACTION REQUEST This is the third quarterly report about Council Goals accomplishment and next steps. Reporting on Council Goals will be included in future quarterly reports about departmental work planning as recommended by the 2019 Performance Audit, consolidating the City's strategic plan,work planning,major projects and initiatives, and Council Goals. An example of a departmental work plan organized by updated strategic plan themes is included in this report. Receive the report, offer questions and guidance. KEY FACTS AND INFORMATION SUMMARY Staff provides Council with quarterly updates about progress and next steps in meeting Council goals. OTHER ALTERNATIVES Council could have conversations about clarifying or refining their goals. Council may also have questions or guidance about project plans. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Please see above for Council Goals. DATES OF PREVIOUS COUNCIL CONSIDERATION Council adopted the City's goals for the next two years on March 26,2019. Previous updates were given in September and December 2019. In 2020 the quarterly updates will occur in March and June. Attachments Council goal presentation March 2020 Work Plan Example March 2020 AgendaQuick©2005-2020 Destiny Software Inc.,All Rights Reserved r 7/ w ct VS 0 oCD o O N D a~-1 1111 r 1 CCC cu V 0 1-4 tt. c,3. N o N Z 4.., c.) 4 ct up dr i O o V a l) V Z co CA TV Ct r Cl) r^F.i rB v rmll 404a bskQ VI Cii 0 C o Q) c E CD a) 2) c 0 " o E 0 CL cu al a? v i N H c6 a) 0 4.1 CL CUI . 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(r)< C ,C CD CU E v C O tz0 c EL- 13 U I) 0 N 'i C O = N CO U V v 73 tX0 el N o •La0 CC = C) L v)U po co c co co N U i I— LO F- u- (n U cn O z Cl)^ p4 tf) a 0? ci 0? uI.) ao E o z .i., cA ci)T..4 t'z' x O W U ci)• ro A cts 4PoiV i_ v.. 4 O O V STRATEGIC PLAN ACCESSIBLE — Diversity, Equity and Inclusion OBJECTIVE: Create an inclusive workplace that is reflective of the Tigard Community STRATEGY: Recruit and retain a diverse workforce; operationalize equity relative to city policies, processes, systems, and services. PROJECT: Diversity, Equity and Inclusion Plan 2020 Project Lead(s): Dana Bennett HR;City Management Project Member(s): Dana Bennett, Kathy Nyland, Nadine Robinson, Kathy McAlpine, Brian Rager, Halsted Bernard, DEI Committee Expected Outcomes City staff demographics are reflective of the Tigard community Clear direction of the DEI efforts within the city DEI standards will be applied to community engagement Hire consultant to partner in auditing external-facing services Formalize partnership with TTSD Deliverables(What are the outcomes at completion?) A charter for the DEI team Co-host inaugural Multi-city Equity Summit City staff attend Building Bridges Conference and NW Diversity conference Bias training program Two or three micro aggressions courses on site 2020 DEI Plan Refresh DEI website Partnership established with TTSD for mutual learning and cross support efforts Work drafted and initiated on external facing audit of services for equity barriers o Audit results will document findings and provide foundation to begin creating solutions DEI Advisory Team will develop a 2020-21 workplan for internal DEI efforts focused on creating and measuring Tigard as a welcoming employer O Workshop-assist the community with applying for jobs and volunteer opportunities in government Action Timeline Q1(July-Sep)2019:Working with Multi-City Equity Summit Group to plan and prepare for October event Q2(Oct-Dec)2019:Co-hosting Equity Summit; attending Building Bridges and Diversity NW Q3 (Jan-Mar)2020: Update city DEI website; update DEI Plan for 2020; formulate a recommendation for Council consideration for Tigard's 2020 engagement with the multi-city equity summit group; work on structure/roles of DEI groups within the city;finalize the partnership with TTSD 0.4 (Apr-Jun)2020: Finalize charter for internal DEI Team; Bias training program established; Micro aggressions course planned; host community government service workshop; host TTSD DEI training series Q1(July-Sep)2020: Complete TTSD training series and begin working with external team plus consultant on an equity lens for use in the external audit of City service counters 42 (Oct-Dec)2020: Conduct audits of City service counters, prioritize recommendations and begin implementing changes; internal DEI Team will develop a Fy21-22 plan Q3(Jan-Mar)2021: Budget for DEI work in FY21-22 including any needs related to audit results; a DEI 2021 plan will be updated Measures(aka KPIs) Percentage of diverse city staff will increase by 3% 5-8 community members will be invited to participate in the audit of external services with an equity lens 20%of city staff will attended equity-related training and/or conferences Budget FY20-21 budget will be reprioritized to provide for consulting funds and training funds set-aside for DEI purposes. FY20-21 an estimate of$16,000 for a consultant,education and some outreach. Alignment(check boxes that correspond) O Strategic Plan(G-3 DEI) Council Goal:(Aligns with City Council Goal#4) Performance Audit: (Increase diversity in the workforce to be more reflective of the community) O Other(CM Evaluation—increasing cross-departmental cooperation through teams) CKEMENT 'Pk T f 1 'v i4s enc( PPL FOR CITY OF TIGARD, OREGON DATE OF MEETINGI TIGARD CITY COUNCIL RESOLUTION NO. 20- - A RESOLUTION CALLING ON OREGON GOVERNOR KA1E BROWN AND THE OREGONLEGISLATIVEASSEMBLYTOENACTA 'TEMPORARY MORATORIUM ON EVICTIONS STATEWIDE WHEREAS, On January 30, 2020, the World Health Organization declared the outbreak of novel coronavirusCOVID-19) "a public health emergency of international concern";and WHEREAS, On January 31, 2020, the United States Health and Human Services Secretary Alex M. Azar II declared a public health emergency (PHE) for the United States to aid the nation's healthcare community inrespondingtoCOVID-19;and WHEREAS, On March 8, 2020, Oregon Governor Kate Brown declared an emergency under ORS 401.065 et seq. due to the public health threat posed by COVID-19;and WHEREAS, On March 11, 2020, the World Health Organization announced that COVID-19 is now a global pandemic;and WHEREAS, On March 12, 2020, Oregon Governor Kate Brown ordered all schools in the state closed until at least April 1,2020;and WHEREAS, On March 13, 2020, the President of the United States issued a proclamation of a national emergency concerning COVID-19;and WHEREAS,As of March 17,2020,the confirmed cases of COVID-19 have surpassed 196,106 worldwide with more than 7,869 reported deaths and 5,853 cases in the U.S. resulting in over 100 American deaths;and WHEREAS, On March 17, 2020, the Tigard City Council made an emergency declaration to strengthen the City's preparedness to respond to COVID-19 and to protect the health, safety, and welfare of the City's residents,workers, students,and visitors;and WHEREAS, As a result of the rate of spread and the recommendations and orders intended to mitigate the impact of COVID-19,many businesses have experienced severe economic impacts due to loss of business and decreased revenue which has resulted in many employers reducing hours,canceling shifts,or closing;and WHEREAS, State and federal governments around the world have issued travel restrictions, canceled public events and instructions to severely limit social and economic activity which has caused the patronage to the region's small businesses to decrease;and WHEREAS, Workers in the service industry sectors are likely to experience the greatest impact on their personal health and safety as a result of regular contact with members of the public and on their economic welfare as a result of event cancellations,closures,and declining patronage;and RESOLUTION NO. 20- Page 1 WHEREAS,The economic welfare of many of Oregon's working families are dependent on the health of smallbusinessesandtheserviceindustrymostatriskfromimpactsfromtheCOVID-19 outbreak;and WHEREAS,The loss of income can inhibit the state's residents from fulfilling their financial obligations; WHEREAS,The State of Oregon, the metro region, and the City of Tigard are already experiencing a housingcrisisofunprecedentedscopeandscale;and WHEREAS, Eviction from housing can place both the evicted household and the broader community at riskduringtheCOVID-19 outbreak;and WHEREAS,The City of Tigard desires to protect the health, safety,and welfare of its residents during a periodoflocal, state,and national emergency;and WHEREAS,A unified approach to preventing evictions is needed to protect vulnerable households statewide. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Council calls on Oregon Governor Kate Brown and the Oregon Legislative Assembly to enact, through executive action or legislation, a temporary statewide moratorium on evictions for households impacted by the COVID-19 outbreak. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2020. Mayor-City of Tigard A_HEST: City Recorder-City of Tigard RESOLUTION NO. 20- Page 2 SUPPLEMENTAL PACKET 4 et_FOR DATE OF MEETING) CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 20- / C, A RESOLUTION SUPPORTING THE WASHINGTON COUNTY PUBLIC SAFETY I,FVY, BALLOTMEASURE34-296 WHEREAS,The Washington County Public Safety Levy was created in 2000 to serve all of Washington County with Sheriff's patrol public safety services,including special enforcement teams,prosecutors, juvenile councilors,probation and parole services,emergency shelters for the homeless victims of domestic violence and a mental health response team;and WHEREAS, the proposed levy includes emergency shelter and services for women and children of domestic abuse and violence, and crime victims'assistance programs; and WHEREAS, the proposed levy includes mental health response teams that pair a deputy and a mental health clinician together to be sure people in a mental health crisis receive services instead of being sent tojail; and WHEREAS, this levy includes prevention programs that have helped to reduce juvenile crime over the past ten years, even as our population has grown in Washington County and the cities; and WHEREAS, this levy includes interagency enforcement teams (Major Crimes, Narcotics,and Tactical Negotiations) that serve every part of Washington County,including Tigard;and WHEREAS,the City Council supports the passage of Ballot Measure 34-296 and calls upon the Tigard community to do the same. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard City Council supports the passage of the Washington County Public Safety Local Option Library Levy, Ballot Measure 34-296 on the May 19,2020 ballot. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2020. Mayor-City of Tigard A 1"1'EST: City Recorder-City of Tigard RESOLUTION NO.20- Page 1 SUPPLEMENTAL PACKEJ FOR C1'1 C DATE OF MEETING) y/ CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 20- / 7 A RESOLUTION SUPPORTING THE RENEWAL OF THE WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES (WCCLS) LOCAL OPTION LEVY, BALLOT MEASURE 34- 297. WHEREAS,the Washington County Cooperative Library Services (WCCLS) was created in 1976 to serve everyone in Washington County; and WHEREAS, the current local option levy that provides over forty percent of the total funding for city and community libraries throughout Washington County will expire in 2021;and WHEREAS, the City of Tigard receives great benefit from this cooperative arrangement,including funding from the levy that supports over half of Tigard Public Library funding;and WHEREAS, the City of Tigard and the surrounding area further benefit from this service by having full access to increased books,eBooks, and multiple special reading programs for children and adults;and WHEREAS,libraries serve as safe and positive community gathering places for everyone; and WHEREAS, the City Council supports the passage of Ballot Measure 34-297 and calls upon the Tigard community to do the same. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1:The Tigard City Council supports the passage and renewal of the Washington County Cooperative Library Services Local Option Library Levy,Ballot Measure 34-297 on the May 19,2020 ballot. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2020. Mayor-City of Tigard A I hST: City Recorder-City of Tigard RESOLUTION NO. 20- Page 1