Loading...
City Council Minutes - 03/17/2020 City of Tigard _ Tigard City Council Meeting Minutes March 17, 2020 1. WORKSHOP MEETING A. At 6:35 p.m. Mayor Snider called the Tigard City Council meeting to order. B. City Recorder Lager called the roll. Present Absent Councilor Newton ✓ Councilor Lueb,by phone ✓ Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Turley ✓ Council President Goodhouse ✓ C. Pledge of Allegiance -Mayor Snider asked everyone to stand and join him in the pledge of allegiance. Mayor Snider announced that the setup for the meeting may look different than usual because two city councilors will be joining the meeting by phone and the councilors present are setting an example for citizens by sitting a safe distance from each other. D. Call to Council and Staff for Non-Agenda Items—City Manager Wine said there were four Non-Agenda items to bring forward after the regular agenda. 2. CONSENT AGENDA A. PROCLAIM APRIL AS ARBOR MONTH B. PROCLAIM APRIL AS PLAY BALL MONTH C. PROCLAIM APRIL 13-17 AS COMMUNITY DEVELOPMENT WEEK D. CONSIDER RESOLUTION APPOINTING LEAH VOIT AS VOTING BUDGET COMMITTEE MEMBER E. CONSIDER A RESOLUTION GRANTING EXEMPTION FROM PROPERTY TAXES UNDER TMC 3.50 FOR NON-PROFIT LOW INCOME HOUSING PROPERTIES Councilor Anderson made a motion to approve the Consent Agenda as presented. Councilor Newton seconded and the motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES —March 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 10 Yes No Councilor Newton ✓ Councilor Lueb by phone ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse by phone ✓ 3. CONSIDER A RESOLUTION DECLARING AN EMERGENCY RELATED TO COVID-19 City Attorney Rihala introduced this item,a resolution that ratifies the decision Mayor Snider made yesterday at 8:17 .to declare an emergency due to COVID-19. Section 4 of the resolution declares an emergency and authorizes City officials to take the following measures: The City and its officials are authorized to take such actions and issue such orders as described in Tigard Municipal Code 7.74 as are determined necessary to protect lives and property,and to efficiently conduct activities that minimize or mitigate the effect of the emergency. The emergency procurement of goods and services is authorized pursuant to the Oregon Public Contracting Code,Tigard Municipal Code 2.46,and the City of Tigard Local Contract Review Board Public Contracting Rules. The City of Tigard will temporarily waive all late fees and shutoff actions for utility accounts accruing as of the Mayor's declaration of emergency and continuing until the expiration of the emergency. To protect the health of City employees, the City may issue emergency rules or guidance on the use of sick leave, telework,remote work,or other policies that will be in effect only for the duration of the emergency. The declaration of emergency will remain in effect until 12 p.m. on April 30,2020. Extension requires another Council action. Mayor Snider asked for the process if the COVID-19 emergency ended earlier. City Attorney Rihala said an earlier ending would require a repeal of this resolution. Councilor Newton asked if contract approval going to the City Manager was so the City Council does not have to meet to approve each contract. City Attorney Rihala said staff is expecting several contracts due to the beginning of the construction season and we don't want to have to call a Council meeting each time just to approve them. Councilor Newton made a motion to approve Resolution No. 20-14. Councilor Anderson seconded the motion. Mayor Snider asked City Recorder Krager to read the number and title of the resolution. TIGARD CITY COUNCIL MEETING MINUTES—March 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 10 Resolution No. 20-14 -A RESOLUTION OF THE CITY OF TIGARD DECLARING AN EMERGENCY RELATED TO COVID-19 Yes No Councilor Newton ✓ Councilor Lueb by phone ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse by phone ✓ Mayor Snider conducted a vote and announced the motion passed unanimously. 2 REGRIVE PRESENTATION TION IIDOM PORTLAND AND GEED A T RLEG4RIG A BOO REST TANGY EFFGPTS S��ILu'LrRTLT tCJStTO The presentation with PGE President and CEO Maria Pope will be rescheduled. A REGETTTE PRESENT A T-10 T FROM 4RIAI 'T GN ClPI!`GRRI lllP !`/1NGEPTT T A T The presentation from TriMet will be rescheduled. 4. RECEIVE CAPITAL IMPROVEMENT PLAN UPDATE City Engineer Faha presented this item with a slide show. She commented on the unusual environment due to the pandemic and noted a few things. She spoke with her project managers this week and reminded them that the City has a crucial responsibility to continue to implement the CIP. Engineering is not only putting things in place for quality of life,but contracts support the contractors and construction community. She said staff is doing all they can to deliver projects and are looking at different ways to do their work. She thanked Council for the trust given by allowing the city manager to approve contracts and said they will make sure they manage resources in a responsible way. City Engineer Faha discussed the status of CIP projects. Parks Projects: The Tigard Street Heritage Trail restroom is installed. Still to be added are the Rotary clock and some artwork. Mayor Snider said the celebration of the trail is hard to schedule as there have been multiple impacts on the project.The parking lot at Potso Dog Park will be paved. There will be paving on the Fanno Creek trail where it floods near Scholls Ferry Road. Universal Plaza work is planned for spring. The Fanno Creek Trail alignment study (the section from Bonita Road to the Tualatin River) is complicated and the City is diligently working on alternatives. Streets Projects: The lower part of Durham Road will be paved this summer. Slurry sealing will occur in Summerfield. Notices will go out to the neighborhoods. Mayor Snider asked about the Upper Boones Ferry/Durham Adaptive Signal project. City Engineer Faha said curb cuts were required and that triggered archeological review because of TIGARD CITY COUNCIL MEETING MINUTES —March 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 10 the federal funding involved. She did not have an estimated completion date. An open house was held regarding the 121 `Avenue project and 30 people attended. Most comments were positive;and neighbors are excited about road widening for sidewalks and bike lanes. I City Engineer Faha noted that the 72"d Avenue code recommendations are underway. The consultant for the North Dakota bridge replacement has been selected. The City will endeavor to work with ODOT on coordinating road closures since the widening of Highway 217 will close Hall Boulevard for 7-8 months and the North Dakota bridge replacement and later the Tigard Street bridge replacement will also create disruption. Ideally,these projects would not happen at the same time. The Wall Street/Tech Center Drive project is almost ready to go out for bid. It includes a signal on 72"d Avenue.The Transportation Plan Update RFP is being prepared and will be issued shortly. Main Street Phase II design process is in progress. It is looking like costs may be higher so this may be a discussion at budget time.The Highway 99W lighting project has been defederalized so while it is more work for the City if it does not go through ODOT,more will be accomplished for the money. Water Projects: An RFP is being prepared for an Owner's Representative for the Cach Reservoir and Pump Station project, a large ($25 million) project that will provide necessary fire flow for River Terrace. Staff may be looking at a progressive design build process for this project. Councilor Newton asked if it would cover existing and future River Terrace and Engineer Faha said it is for the existing River Terrace area only. Further growth may potentially create a need for another reservoir. A project on Fonner and 121"Avenue is also being built to get water to River Terrace. Other projects include rehabilitating and getting the Aquifer Storage and Recovery Wells 2 and 3 up and running. They are the backup source in case of drought or restrictions on Clackamas River water.The design for the Greenfield replacement pipe is complete,out for bid, and they are looking to open the street open as soon as possible. Sanitary Sewer Projects: The East Fork of Derry Dell Creek project is stream restoration but listed under sanitary sewer because there is a sewer pipe in the creek that needs to be moved. The downtown sewer line will be lined because it is thinning due to frequent cleaning out of fat, oil and grease build-up.The siphon repair project on Fanno Creek has been held up due to difficulty obtaining easements but is very close to being built. Staff are holding off on updating the Sanitary Sewer Master Plan until implementation of the asset management system.The current system does not have reporting capabilities to produce analytics on which pipes are what age and in which parts of the city. The new system will enable staff to put together a more programmatic way to attack aging infrastructure. Storrnwater Projects:Because Council approved an increase in the Stormwater rate which will go into effect in July,staff was able to add more projects. City Engineer Faha highlighted a project on 124'Avenue and Ann Court,where a culvert replacement led to replacement of one traditional sidewalk and a new porous sidewalk on the other side. She said the porous sidewalk lets the rainwater infiltrate and lessens the need for stormwater facilities. Mayor Snider commented that these are projects that have been on a waiting list. TIGARD CITY COUNCIL MEETING MINUTES—March 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 4 of 10 Other: Internal meetings are being held regarding implementing the Americans with Disabilities Act Transition Plan. Council gave staff direction on February 18 to look for site options for a Public Works building and yard. City Engineer Faha said they are keeping to an aggressive schedule to discover these site options. City Engineer Faha showed slides of the Fanno Creek Trail segments. ODOT is leading the project and construction costs have increased significantly since it became a transportation project requiring a 12-foot wide trail.The project will be bid in December but there is a$1.8 million funding gap.Value engineering has transpired but costs have also gone up over the same time.The City had a parallel project for the trail amenities which could save$600,000. Not building the last segment (sewer treatment plant to the Tualatin River) would save $8- $900,000 but Metro would have to approve a change in scope and rerun an air quality analysis which takes six months,and this delay endangers the federal grant money.Mayor Snider asked how much of the new cost is due to federal government regulations and asked whether a 12- foot path is really needed. Engineer Faha replied there is a balance to building a transportation facility in a natural area. Currently, the 8-foot segments feel narrow so 12-feet is not a bad number,but since we didn't start out with a 12-foot trail the grant wasn't written for that size. Council President Goodhouse asked if the money was coming directly to the City to use and there hadn't been the delay would it have been done the way we wanted. City Engineer Faha said yes,and it could have been built two years ago. Council President Goodhouse said he is on an NLC Transportation Committee and this is an example he can use of something costing more money due to federal red tape. City Engineer Faha said this project is important regionally and the City wants to go ahead and build these trail connections in Tigard. Finance Director LaFrance has looked at the Transportation fund balances and Parks System SDCs and there may be enough to fund this overage without affecting the CIP. She said if we do the amenities now,we can fund design and implementation for some,but not all. She proposed keeping it in the budget until we know how the regional transportation measure does in November. Mayor Snider said he has heard that the trail under Scholls Ferry Road was dry this year. Engineer Faha said Clean Water Services has been keeping an eye on beaver management. There is a crosswalk signal that has a red light for cars so walkers and bikers can cross the road more safely. They were going to have a public meeting in the next few weeks,but it has been delayed due to the pandemic. 5. RECEIVE QUARTERLY BRIEFING ON CITY COUNCIL GOALS City Manager Wine gave the staff report and a slide presentation.The presentation is in the packet for this meeting. She noted that she benefitted by her agenda item following the previous report on the CIP which reported on project progress. TIGARD CITY COUNCIL MEETING MINUTES —March 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 5 of 10 These briefings will continue to evolve,and she will be folding in departmental work plans, which are now in progress.The Performance Audit in 2019 recommended that the Council Goals,citywide Strategic Plan and departmental work plans should align. City Management staff are working on a structure and format that works for the departments as this type of reporting is new to them. Reporting on Council Goals will be included in future quarterly reports about departmental ! work planning as recommended by the Performance Audit.This will consolidate the Strategic Plan,work planning,major projects and initiatives,Performance Audit recommendations and Council Goals. An example of a departmental work plan is included with the agenda item summary. She noted that a refresh of the Strategic Plan has been in progress over the past year,looking at what we have achieved and considering how the vision and goals need to change for the next five years. It involved asking, "What about that vision worked for us and what did we accomplish? What do the next five years look like?" The 2014 Strategic Plan had a very ambitious vision and four goals. The 2014 vision: The most walkable community in the Pacific Northwest where people ofall ages and abilities enjoy healthy and interconnected lives. City Manager Wine said the next steps in the refresh project are to create buy-in at the community and employee level. There will be new strategic priorities,goals and tangible accomplishments and measures so when we look back five years from now,we can see what we said we would do and what was accomplished. She previewed the refreshed Strategic Plan updated vision. There is a slight shift from healthy and interconnected and walkable,to equitable,walkable,healthy and accessible. Tigard-an equitable community that is walkable,healthy, and accessible for everyone. Councilor Newton said she felt Tigard made headway and stood out from other communities with the 2014 vision and misses the word,interconnected. Mayor Snider asked if its removal was deliberate. City Manager Wine responded that interconnected has a lot of different meanings for people. It will be included in a goal. We wanted to go beyond it with the concept of inclusion. She said the team will be seeking community feedback this summer and Council will also have input. The Leadership Team and Guidance Team had held extensive discussions and know that the Strategic Plan refresh is a process to figure out our direction and change for the future. A slide with list of vision concepts was shown and Mayor Snider asked what"healthy systems" meant. City Manager Wine said there were some employees who do not see how their work relates to the vision. Healthy systems relate to infrastructure such as for sanitary sewer services and providing clean water. Mayor Snider suggested it meant resilient and effective systems. City Manager Wine said the word"walkable"is one some employees identify strongly with,but some do not. TIGARD CITY COUNCIL MEETING MINUTES —March 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 10 City Manager Wine showed slides of each Council Goal,showing progress made in the last quarter and a list of accomplishments with a Look Ahead to the next quarter.The PowerPoint is in the packet for this meeting. Goal 1—This quarter was all about the local option levy. A lot was done to get this referred and it will go before the voters in May.The PAFR(Popular Annual Financial Report)was published. We are doing some facilities planning and will be applying for the COPS grant. Next quarter will depend a lot on the vote. We are looking at utility rates. Goal 2—This is where all the major projects in the City's centers are, such as downtown and the Triangle, SW Corridor and Washington Square. Much of this goal's work was discussed in the previous CIP update agenda item.The Transportation System Plan update will be launched. Upcoming projects are the City Center Futures Report which is about detailing our downtown and transit-oriented development(TOD) vision,an update on the urban renewal plan and the Washington Square Regional Plan. Goal 3—This goal is about the potential expansion of the City to the West. Council approved an IGA for the concept planning process and that will be underway very soon. Future work includes an RFP for a consultant and team to do the work,market analysis and putting together an Advisory Comniittee. Council has already received briefings on the construction excise tax and applying to be CDBG joint Entitlement city. Goal 4—This goal is about communication,outreach and engagement and building relationships and partnerships. Council discussed their aims for having listening sessions for annexations. We have a staff-level Diversity,Equity and Inclusion (DEI) advisory team that will be scheduling a conversation with Council on a recap of the recent DEI Summit. Councilor Newton asked about the Library Strategic Plan and said it is done every five years. City Manager Wine said the library will be doing a lot of work on their Strategic Plan and rethinking their spaces,putting in internet. She added that much what they are doing aligns with the Council's goal of inclusivity. Goal 5—This goal relates to the ADA Transition Plan and the update of the Transportation System Plan.The Transportation System Safety Plan was achieved last quarter.We have applied for a series of grants to support the Safe Routes to School program and for signage on Fanno Creek Trail.These will get underway next quarter. Councilor Newton commented that when looking at the DEI workplan it sounds like it will align with Council Goals. She asked if that would be identified and said the key thing is that everyone has access to services. No one should feel like they cannot access City services because of a disability or language barrier. City Manager Wine said the goal of the workplans is to align with Council Goals. The Council Goals signals to staff what they want to achieve. She said the second page of the work plan shows the alignment category and lists the way it intersects with Council Goals and the Strategic Plan. Council said these were very helpful. TIGARD CITY COUNCIL MEETING MINUTES—March 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.*rrd-or.gov I Page 7 of 10 6. NON AGENDA ITEMS City Attorney Rihala introduced an item for discussion,a resolution encouraging Governor Brown and the Oregon legislature to enact a statewide temporary moratorium on evictions. She noted that Multnomah County and the City of Portland have done so,and Community Development Department staff expressed interest in a similar action. City Attorney Rihala said they consulted with Portland's counsel and it is debatable whether cities are prevented from taking this action.The Chief Justice of the Oregon Supreme Court is prioritizing which cases they will hear but the effect is to stall the eviction cases. She asked the Council if they wished to encourage the Governor and legislature to enact this moratorium. Mayor Snider added that even under normal times evictions do not happen that fast. Councilor Newton asked if cities are the appropriate body. Portland Mayor Wheeler spoke about the impact on landlords. If tenants cannot pay rent,owners cannot pay their loans and may lose their buildings. She asked if there was a coordinated way to do this. Council President Goodhouse asked if there were business protections for landlords and City Attorney Rihala said she was unaware of any discussion about protection for landlords. In response to a question from Councilor Anderson,City Attorney Rihala said Multnomah County and City of Portland require evidence of hardship. Councilor Lueb said more and more people are being laid off and it is important to get a statewide policy to manage this. She said she was supportive of encouraging them to find a solution. Councilor Newton noted that Youth Councilor Turley offered her support by email for the non-eviction resolution. Councilor Anderson made a motion to approve Resolution 20-15. Councilor Newton seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Resolution No. 20-15—A RESOLUTION CALLING ON OREGON GOVERNOR KATE BROWN AND THE OREGON LEGISLATIVE ASSEMBLY TO ENACT A TEMPORARY MORATORIUM ON EVICTIONS STATEWIDE Yes No Councilor Newton ✓ Councilor Lueb by phone ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse by phone ✓ Mayor Snider asked City Manager Wine to make sure this is communicated this to the public, state elected officials and the press tomorrow,including social media. B. Mayor Snider introduced this Non-Agenda Item. He suggested that Council support the Washington County Public Safety Levy,Measure 34-296. He noted that elected officials on TIGARD CITY COUNCIL MEETING MINUTES —March 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 8 of 10 the Council can act,but City staff cannot take an official position. Council President Goodhouse made a motion to approve Resolution 20-16. Councilor Newton seconded the motion. City Recorder Lager read the number and tide of the resolution. Mayor Cook conducted a vote and the motion passed unanimously. Resolution 20-16 -A RESOLUTION SUPPORTING THE WASHINGTON COUNTY PUBLIC SAFETY LEVY,BALLOT MEASURE 34-296 Yes No Councilor Newton ✓ Councilor Lueb by phone ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse by phone ✓ C. Mayor Snider introduced this Non-Agenda item suggesting that the Council support the Washington County Cooperative Library Services Local Option Levy,Measure 34-297. Councilor Newton moved to approve Resolution 20-17. Councilor Anderson seconded the motion. City Recorder Krager read the number and tide of the resolution and Mayor Snider conducted a vote. The motion passed unanimously. Resolution 20-17 -A RESOLUTION SUPPORTING THE RENEWAL OF THE WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES (WCCLS) LOCAL OPTION LEVY,BALLOT MEASURE 34-297 Yes No Councilor Newton ✓ Councilor Lueb by phone ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse by phone ✓ D. City Manager Wine led a discussion on the frequency and format of meetings for the next month. There is a lot of uncertainty including orders not to have gatherings of ten people or more. Staff looked at the tentative agenda for the next few months and have been able to reschedule some agenda items. The March 24 Council meeting is cancelled. The Art Rutkin Elementary School public hearing will be posted for continuance to April 21. City Manager Wine said there is an executive session scheduled for April 7,but it could be held by phone. Council said they preferred holding the executive session in Town Hall keeping safe distance between attendees. Councilor Anderson said this is wise and other Council members concurred. Councilor Newton commented it would be interesting to hear the public hearing options. City TIGARD CITY COUNCIL MEETING MINUTES—March 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 9 of 10 Attorney Rihala said the legal consensus is that it is easier to cancel then hold a meeting telephonically.There must be a means to allow someone to participate by phone and provide that phone or computer, thus creating a point of gathering. Down the road,we may need to have written only testimony. Mayors have asked for deadline relief,but the legislature has yet to act on those requests. 7. ADMINISTRATIVE REPORT None 8. ADJOURNMENT At 8:24 p.m. Councilor Anderson made a motion for adjournment. Councilor Newton seconded. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Councilor Newton ✓ Councilor Lueb by phone ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse by phone ✓ 11–�dl eAke�—� Carol A. Krager, City Recorder Attest: Jason B. Snider, Mayor Date: i Cy /o3o TIGARD CITY COUNCIL MEETING MINUTES —March 17, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 10 of 10