08/26/1996 - Packet OFFICE BOOK
TIGARD WAT R DISTRICT
BOARD OF COMMJSSIONERS
Serving the Un ncoiporateal:Area
GEND
Monday, August 26, 1996
7:00p m.
1
C311 to Order
2 Roll Call and Introductions
3. Visitor Comments
4. Approve June 24 1996 Meeting Minutes
5. Mentor Reservoir Update
6. Regional:Water Plan Update
7. Water District Newsletter-Norm Penner
8. Operation Manager's Report
9. Non Agenda Items
10. Commissioner's Comments
II Adjournment
Executive Sessions The Intergovernmental Water Board may go into. Executive
• Session under the provisions of ORS 192.660 (1) (d), (e), &. (h) to discuss labor
relations, real Fik.vt.ity transactions, and current::and pending litigation issues. All. _.
discussions within this session are confidential; therefore nothing from this meeting
may be disclosed by those present. Representatives of the news media are allowed to
attend this session, but must not disclose any information discussed during this session.
Mike tdoestttvdt8-26.ag
TIGARD WATER DISTRICT
BOARD OF COMMISSIONERS MEETING
JUNE 24, 1996
Members Present: Norm Penner, Beverly Froude, John Haunsperger,
John Volpe, Lou Anne Mortensen
Staff Present: Mike Miller
1. Call to Order/Roll Call
The meeting of the Tigard Water District Board of Commissioners was called to order at 7:00
PM on June 24, 1996 by Chair Penner. All members present.
2. Visitors Comments
No visitors were present at the meeting.
3. Approval of May 13, 1996 Meeting Minutes
Commissioner Haunsperger moved to accept the minutes as written. Commissioner Froude
seconded the motion. Motion passed unanimously.
4. 1996/97 Budget Approval
Chair Penner closed the regular meeting and opened the Budget meeting at 7:04 PM.
Commissioner Haunsperger moved to accept the minutes of the May 13, 1996 Budget
Committee Meeting as written. Commissioner Froude seconded the motion. Motion passed
unanimously.
Approval of the 1996/97 Tigard Water District Budget as presented at the May 13, 1996
Budget meeting was moved by Commissioner Haunsperger. Motion was seconded by
Commissioner Froude. Motion passed unanimously.
Chair Penner closed the Budget Meeting at 7:10 PM and reconvened the regular meeting of
the Tigard Water District Board of Commissioners at 7:10 PM.
5. Board Vacancy Candidate Interviews
Chair Penner welcomed the two candidates and asked each one of the Commissioners and
staff to introduce themselves. Commissioner Haunsperger outlined the history of the Water
District and the merger of the District operations with the City of Tigard. General discussion
ensued.
At this time each candidate was asked to introduce themselves and briefly explain their
qualifications and reasons for being considered for the Board vacancy. After each candidate
was given an opportunity to share their background with the Board, the Board dismissed the
candidates from the meeting so that the Board could deliberate on electing the new Board
member.
After an lengthy discussion on the candidates qualifications, a motion was made that a secret
ballot be taken and the candidate with the most votes would be elected as the new Board
member. Mr. Miller tallied the votes and the results were two votes for Mr. Strauss, two votes
for Mr. Davis, and one abstention. A general discussion ensued. A seconded vote was taken
and Mr. Strauss was elected to fill the Board vacancy.
6. Intergovernmental Water Board Update
Since the IWB did not meet in June no report was given.
7. Operation Managers Report
Mr. Miller stated that Lake Oswego has notified the City of Tigard that it, Lake Oswego, intends
to raise it wholesale water rate to Tigard in September 1996. The new rate will be $0.63 per
ccf. Mr. Miller also commented that Lake Oswego was developing a new wholesale
agreement, contract, that would be ready for review by Tigard in July/August.
Mr. Miller updated members on purchases of Bull Run water from the City of Portland. Tigard
is currently purchasing 1.3 mgd (million gallons per day) to fulfill our contractual agreement,
minimum purchase, with Portland. Starting July 1, 1996 Tigard will start purchasing 1.0 mgd
on an year round basis to help reduce the City's peaking ratio.
8. Non-Agenda Items
Chair Penner stated that he received a SDAO (Special Districts Association of Oregon)
questionnaire regarding participation in credit unions. Since the Water District doesn't have a
staff of its own the questionnaire was not valid.
9. Commissioners Comments
None
10. Set Next Meeting Agenda
The next meeting will be held on Monday August 26,1996, at 7:00 PM.
11. Adjournment
Chair Penner asked for a motion to adjourn. Commissioner Volpe moved to adjourn the
meeting and Commissioner Haunsperger seconded. The meeting was adjourned at 8:45 PM.
TIGARD WATER DISTRICT
INCOME STATEMENT& BALANCE SHEET
As of June 30, 1996
Not Final-Does Not include City Labor Costs for May 1,through June 30, 1996
INCOME STATEMENT
1 Accounts I I FY BUDGET I I Prior Y-T-D I I Monthly I I Y-T-D
REVENUES
1%PY Water Sales Revenue 7,700.00 7,777.46 7,777.46
Interest Earned 1,500.00 1,537.75 114.85 1,652.60
Recovered Expenditures
Total Revenues 9,200.00 9,315.21 114.85 9,430.06
EXPENDITURES
Professional Services 4,800.00 49.50 49.50
Contractual Services 7,800.00 3,725.58 3,725.58
Special Department Expense 4,500.00
Office Supplies&Expenses
Advertising&Elections 600.00 72.41 80.40 152.81
Dues& Subscriptions 3,500.00 896.00 896.00
Travel Food&Lodging . 650.00
Education&Training 400.00
Insurance 2,600.00 2,291.05 2,291.05
Contingency/Reserve 8,350.00
Total Expenditures 33,200.00 7,034.54 80.40 7,114.94
BALANCE SHEET
ASSETS
Cash&Investments 29,489.73 34.45 29,524.18
Net Fixed Assets
Total Assets 29,489.73 34.45 29,524.18
LIABILITIES & FUND BALANCE
Liabilities
Accounts Payable
Due Other Funds
Total Liabilities
Fund Balance
Fund Balance 24,000.00 27,209.06 27,209.06
Excess of Revenues/(Expenditures) (24,000.00) 2,280.67 34.45 2,315.12
Total Fund Balance 29,489.73 34.45 29,524.18
Total Liabilities and Fund Balance 29,489.73 34.45 29,524.18
g:\Excel\TWD\Monthly\94-5isbs.xls
TIGARD WATER DISTRICT
INCOME STATEMENT & BALANCE SHEET
As of July 31, 1996
INCOME STATEMENT
Accounts I I FY BUDGET I Prior Y-T-D I I Monthly I I Y-T-D I
REVENUES
1%PY Water Sales Revenue 8,165.00
Interest Earned 1,800.00 180.94 180.94
Recovered Expenditures
Total Revenues 9,965.00 180.94 180.94
EXPENDITURES
Professional Services 3,560.00
Contractual Services 7,800.00
Special Department Expense 1,300.00
Office Supplies&Expenses
Advertising&Elections 4,600.00
Dues& Subscriptions 900.00 100.00 100.00
Travel/Food&Lodging 650.00
Education&Training 400.00
Insurance 2,600.00
Contingency/Reserve 8,190.00
Total Expenditures 30,000.00 100.00 100.00
BALANCE SHEET
ASSETS
Cash&Investments 29,524.18 80.94 29,605.12
Net Fixed Assets
Total Assets 29,524.18 80.94 29,605.12
LIABILITIES & FUND BALANCE
Liabilities
Accounts Payable
Due Other Funds
Total Liabilities
Fund Balance
Fund Balance 20,035.00 27,209.06 27,209.06
Excess of Rev/(Exp.) (20,035.00) 2,315.12 80.94 2,396.06
Total Fund Balance 29,524.18 80.94 29,605.12
Total Liabilities and Fund Balance 29,524.18 80.94 29,605.12
g:\Excel\TWD\Monthly\94-5isbs.xls
PLEASE REGISTER
DATE: Ar, T 2fi. ,939ti
MEETING: Tigard Water District Board Meeting
NAME - (Please Print) (Do you wish to sneak?)
Yes or No
kathy\iwblvisitor