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City Council Minutes - 01/14/2020 City of Tigard TNTigard City Council Meeting Minutes January 14, 2020 1. STUDY SESSION Council Present: Mayor Snider, Council President Goodhouse,Councilor Anderson, Councilor Newton and Councilor Lueb. Staff Present: City Manager Wine,Assistant City Manager Nyland,City Attorney Rihala,Risk Manager Curran, City Engineer Faha, City Recorder Krager,Deputy City Recorder Patton and Attorney Gerald Warren A. EXECUTIVE SESSION At 6:30 p.m. Mayor Snider announced that the Tigard City Council was entering into an Executive Session to discuss pending litigation under ORS 192.660(2)(h). The Executive Session ended at 6:45 p.m. B. COUNCIL LIAISON REPORTS Councilor Lueb reported she attended PRAB and Library Board meetings. She commented on the new electric vehicle charging stations in front of the Library. Having the stations there brings people into the Library while they wait.People have asked if the City could put more in around town. Councilor Anderson reported on the most recent Planning Commission meeting. He said the code changes discussed have already come to Council. He also attended the Water Advisory Board meeting. Council President Goodhouse said he and Councilor Newton attended the Lake Oswego - Tigard Water Partnership Oversight Committee. Councilor Newton attended a Metropolitan Area Communications Commission where the PEG (Public, Education and Government) grants were awarded. The transfer of Frontier cable services was approved by all jurisdictions. The Youth Advisory Council planned and will host a Mental Health Summit on Thursday,January 16.A student survey found that many teens are experiencing stress. The TYAC planned the details, found a speaker and created a PowerPoint presentation. She said the Community Development Block Grant last round of reviews are on track with presentations scheduled for February 22. Census 2020 was discussed at the Community Roundtable this morning. Mayor Snider reported on Washington County Coordinating Committee meetings and shared that they had someone from the Department of Land Conservation and Development discuss HB 2001 and HB 2003. He commented that Tigard was a little ahead of the curve on these issues. There is still a lot of uncertainty and the rulemaking has not happened. He suggested the City think about infrastructure impacts of putting in foutplexes TIGARD CITY COUNCIL MEETING MINUTES-January 14, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 14 where single-family homes are. Some clarifications are necessary to make sure the developers pay the true cost. Mayor Snider attended the SW Corridor Steering Committee where the interim terminus decision was made for Upper Booties Ferry Road. The line will either end there or at Bridgeport. City Manager Wine mentioned that Council will see the MOU updates at the next Council meeting. 2. BUSINESS MEETING A. At 7:30 p.m.Mayor Snider called the Tigard City Council meeting to order. B. Roll Call–Mayor Snider asked City Recorder Krager to call the roll. Present Absent Youth Councilor Turley ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items–None. 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment–Mayor Snider asked City Manager Wine if there was any follow-up to previous public comment. There was none. B. Tigard High School Envoy–THS Envoy Sarah Genf ry gave an update on Tigard High School's activities and events. She reported that Varsity Boys Basketball is ranked No. 1 in the state with a 10-2 record.The Club of the Month is working to provide free and accessible feminine products to all THS students. The Tigard Youth Advisory Council is hosting a Youth Mental Health Summit at Tigard on January 16 from 5 to 6:30 p.m. An Equity/Unity Day is planned for March 12,with workshops,an assembly and various activities. C. Update from Police Chief McAlpine–There were several major events that started in other locations but came into Tigard—the December 18th bank robbery, coacking, then homicide of a Tigard resident,and pursuit of the suspect into Tigard. There were over 50 officers and eight agencies responding. Days later,Beaverton had armed robberies along Scholls Ferry Road,which Tigard Police Department responded to. On January 5th, a Tigard business had an armed robbery.The suspect was apprehended in Tigard with the help of the K9 unit. Chief McAlpine pointed out that in 2019,the City saw a decrease in in-person crimes of 17 TIGARD CITY COUNCIL MEETING MINUTES —January 14, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigatd-or.gov I Page 2 of 14 percent and an 11 percent decrease in property cranes. Societal crimes increased almost 23 percent.These includes behavioral health calls, domestic issues or drugs, etc. Calls for service stayed about the same and may mark a new normal for the City. Chief McAlpine described that Priority 1 and 2 calls decreased, while Priority 3 and 4 calls have increased. For the first time,the department spent more than half their shifts (52 percent) at minimum staffing. Council President Goodhouse asked for a recap of priority calls. Chief McAlpine said Priority 1 and 2 calls are life/safety issues. Priority 3 indicates there may be an opportunity to apprehend a suspect and Priority 4 are cold calls that still require a police response. Councilor Newton asked how calls holding are tracked and Chief McAlpine said they do not track until the Tigard Police receive the call from dispatch and may not represent the entire time folks are waiting for a police response. Councilor Newton asked whether staff couldn't get to the calls because they were at minimum staffing. Chief McAlpine said that yes,it is correlated to the lack of resources. Higher priority calls require additional officers,which hinders the City's ability to respond in a timely manner. D. Tigard Area Chamber of Commerce—Community and Member Engagement Manager Jessica Love gave an update on Chamber activities.She reported that Leadership Tigard met today and focused on Tigard's local businesses and local economy.The Government Affairs and Public Policy Committee is meeting this Thursday to discuss T2020.Two additional business joined the Chamber in December. The Chamber is currently working on with the Tigard-Tualatin School District on a #WorkReady event for 8th grade students in the spring. Bowl-O-Rama is on Saturday, February 29th at Tigard Bowl. The Tigard Shining Stars Community Awards Gala is Friday,May 1. Mayor Snider invited the Council to join him on a bowling team. E. Public Comment—Sign-up Sheet Jesse Nemec,J.T. Smith Companies, 5285 Meadows Rd #171,Lake Oswego, OR 97035 Mr. Nemec addressed the Council regarding Red Cedar Estates, a subdivision on SW 74th Avenue in Tigard. He said it's a project they have been working on it for several years and is done with construction,but one condition is to underground the overhead utilities.He paid fees to utilities and is waiting for them to finish their work. Failure to complete this condition of approval is holding up their ability to submit the plat. He's worked with City staff to solve the issue but have been unable to achieve a resolution. Mr. Nemec went on to say that House Bill 2306 states a city or county may not withhold a building permit on construction of a residential home or subdivision on the basis all of the conditions of the development have not been met as long as the property owner maintains a bond. He asked Council to help his company get their building permit. Mayor Snider thanked Mr. Nemec and asked City Manager Wine to collect his information and make sure the right staff person is engaged to help solve the issue. City Manager Wine informed the Mayor and Council that she and City Attorney Rihala have been involved and that the only item at issue is not the undergrounding of utilities. She said staff were currently trying to work through multiple issues regarding the project. Mayor Snider committed to getting back to Mr. Nemec following staff discussions. TIGARD CITY COUNCIL MEETING MINUTES -January 14, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 14 4. CONSENT AGENDA—TIGARD CITY COUNCIL A. PROCLAMATION CONGRATULATING TIGARD HIGH SCHOOL MARCHING BAND FOR RECEIVING STATE TITLE Mayor Snider read the proclamation to honor the Tigard High School Band recognizing their winning the state championship held at the University of Oregon in November 2019. Band Director Kati Fantz McKee and numerous band members were in attendance.Youth Councilor Turley congratulated them for their efforts. Councilor Lueb moved for approval of the Consent Agenda as presented and Councilor Anderson seconded the motion. Mayor Snider conducted a vote for approval of the Consent Agenda and the motion passed unanimously. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ 5. CONSIDER A RESOLUTION INTERPRETING CHARTER CHAPTER V. SECTION 20 REGARDING ORDERS ON THE TREASURY City Attorney Rihala provided the staff report on this item,which came to Council's attention a few months ago. The problem is an ambiguity in the Charter under Chapter V Section 20 statement that"the mayor will countersign all orders on the treasury." She said this phrase is ambiguous. Staff researched local budget law,Government Accounting Standards Board (GASB) and resources from the League of Oregon Cities and was unable to find what this phrase means. Council discussed this and determined that their interpretation is that the term "orders on the treasury" means approvals of the City Council making appropriations for the City's budget. This is accomplished by the Mayor's signature on the Council resolution authorizing the appropriation. Staff recommends approval of the resolution. Councilor Lueb moved to approve Resolution No. 20-02. Councilor Newton seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 20-02—A RESOLUTION INTERPRETING TIGARD CHARTER CHAPTER V, SECTION 20 REGARDING ORDERS ON THE TREASURY Mayor Snider conducted a vote and the motion passed unanimously. He stated he brought this discussion forward because he felt it important to clarify his responsibilities. TIGARD CITY COUNCIL MEETING MINUTES —January 14, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 4 of 14 Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ 6. LEGISLATIVE PUBLIC HEARING: CONSIDER AN ORDINANCE AMENDING TITLES 1, 5, 6 AND 8 OF THE TIGARD MUNICIPAL CODE A. Mayor Snider opened the public hearing. B. Mayor Snider will announce that anyone may offer testimony.There is a sign-up sheet was available. C. City Attorney Rihala gave the staff report. She stated that over the past few years, the City's Community Development Code (CDC) has gone through numerous revisions,including several numerical changes. These changes altered the cross references in the Tigard Municipal Code (TMC),which no longer accurately refer the current CDC.This ordinance would codify and correct references in the TMC to reflect the newly updated CDC. D. Public Testimony—Mayor Snider called upon those who have signed up to testify. There were none. Mayor Snider asked if any members wished to speak and there were none. E. Response to testimony by staff. None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 20-03 Councilor Anderson stated that it was just a housekeeping issue. He moved to approve Ordinance 20-03. Council President Goodhouse seconded the motion. Mayor Snider asked City Recorder Krager to read the ordinance number and title. Ordinance No. 20-03—AN ORDINANCE AMENDING TITLES 1, 5, 6 AND 8 OF THE TIGARD MUNICIPAL CODE TO CORRECT CITATIONS TO THE TIGARD COMMUNITY DEVELOPMENT CODE Mayor Snider asked that City Recorder Krager conduct a roll call vote.The motion passed unanimously. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ 7. CONSIDER RESOLUTION APPROVING SIGNING AN AMENDED AND RESTATED TEMPORARY WATER SUPPLY AGREEMENT WITH WILLAMETTE WATER SUPPLY SYSTEM COMMISSION Utility Manager Goodrich presented the staff report requesting Council approve the amended and restated Temporary Water Supply Agreement with the Willamette Water Supply System TIGARD CITY COUNCIL MEETING MINUTES—January 14, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 14 Commission,which includes the City of Hillsboro,City of Beaverton and Tualatin Valley Water District. This commission is in the process of creating a regional water supply system from the Willamette River from Wilsonville to Hillsboro, including TVWD that contains part of the City of Tigard.The purpose of restating the amendment is first, to get Council approval from the current Council regarding this Water Supply Agreement. The restated agreement requests access not originally identified in the agreement. The second change is that the City would have the opportunity for future water supply from the Willamette River and would have a large interconnection with the system beginning in 2026.The restated agreement increases the size of the connection from a 12-inch to 18-inch diameter pipe, allowing a flow of up to 6 million gallons per day (MGD). The agreement includes costs associated with constructing the larger diameter connection and the pricing for water used by the other agencies in the project prior to the normal use of this pipeline. City Recorder Krager clarified that staff are requesting a motion to approve Resolution 20-03. Mayor Snider said he appreciated the clarification. Council President Goodhouse asked if the 18-inch diameter pipe would be sufficient for the City's future needs. Utility Manager Goodrich stated that the current Lake Oswego Tigard Partnership connection is toward the east.This new connection would be on the opposite end of the City. It would provide water access on both sides of the City. It would also act as supplemental or emergency water. Council President Goodhouse made a motion to approve Resolution No. 20-03. Councilor Newton seconded the motion. City Recorder Krager read the number and title of the resolution. Mayor Snider conducted a vote and the motion passed unanimously. A RESOLUTION ADOPTING AN AMENDED AND RESTATED AGREEMENT FOR TEMPORARY WATER SUPPLY BETWEEN THE WILLAMETTE WATER SUPPLY SYSTEM COMMISSION AND THE CITY OF TIGARD. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ 8. CONSIDER AN INTERGOVERNMENTAL AGREEMENT WITH CLEAN WATER SERVICES FOR TIGARD TRIANGLE STORMWATER PLANNING City Engineer Faha presented this staff report. She stated that this agreement was needed to complete a budgeted and planned analysis of Red Rock Creek, If done successfully, development in the Tigard Triangle could focus less on stormwater detention facilities on site, while paying toward regional stream restoration. The City is completing this project in conjunction with Clean Water Services (CWS), which guarantees it is approved since they will be doing the project. This will allow CWS to vet the project and partner with them to move forward. TIGARD CITY COUNCIL MEETING MINUTES —January 14, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 14 Mayor Snider asked if there was a resolution for this item. City Recorder Krager said there was not. Councilor Lueb said she was excited this was moving forward to help with development in the triangle. Councilor Lueb made a motion to approve the Intergovernmental Agreement with Clean Water Services for Tigard Triangle Stormwater Planning. Councilor Anderson seconded the motion Mayor Snider conducted a vote and it passed unanimously. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ 9. CONSIDER A RESOLUTION CONCURRING WITH WASHINGTON COUNTY FINDINGS REGARDING VACATION OF PUBLIC EASEMENTS City Engineer Lori Faha presented this staff report,which Council has seen several of With the vacation of right of way and easements in the City of Tigard, the City has to pass a resolution to concur with Washington County. These are typically regarding a vacating of portions of public slope, drainage and utility easements in River Terrace along Roy Rogers Road. There is some new development that has occurred, and the County has requested the City officially concur with the findings. Mayor Snider clarified with the City Recorder that the resolution was No. 20-04. Councilor Newton asked where the vacated easements goes back to. City Engineer Faha replied that it goes back to private property. Council President Goodhouse moved to approve Resolution No.20-04. Councilor Newton seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No.20-04--A RESOLUTION CONCURRING WITH WASHINGTON COUN'IY FINDINGS REGARDING VACATION OF PORTIONS OF THE PUBLIC SLOPE,DRAINAGE,AND UTILITY EASEMENTS ALONG SW ROY ROGERS ROAD Mayor Snider conducted a vote and the motion passed unanimously. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ 10. DISCUSS TIGARD STATE AND FEDERAL LEGISLATIVE AGENDAS TIGARD CITY COUNCIL MEETING MINUTES—January 14, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 14 Senior Management Analyst Nicole Hendrix and Digital Communications Coordinator Eduardo Ramos provided the staff report,intiroducing the conversation on the state and federal legislative agenda and select 3 to 4 items that Council wants to prioritize. Sr. Manager Analyst Hendrix said that staff got input from CFM Strategic Communications (CFM), a consultant, the City's Leadership Team and League of Other Cities (LOC) and other cities to compile a list.This year the state is in a short session through March 7, leaving a tight timeline for state priorities. She noted that CFM recommended the SW Corridor and COPS Hiring Grant be top priorities, if Council agrees. Mayor Snider asked Council to focus on federal legislation and select 3 to 4 priorities.Mayor Snider confirmed that SW Corridor and COPS Grant would be 2 of the 4 total priorities. Council President Goodhouse asked if the grants and infrastructure items be rolled into one. Mayor Snider elicited feedback from the Council,especially since he was going to Washington, D.C. for the U.S. Conference of Mayors next week and needed to know what the Council's priorities were. Mayor Snider asked if everyone on the Council could agree on those 2 priorities: SW Corridor and the COPS Hiring Grant. No one objected. Councilor Lueb said she also favored infrastructure and transportation, as well as the tax reform. She feels like it's a timely issue and the Council needs to consider the SALT deduction and the impact it could have on funding for the City. Mayor Snider said that the infrastructure and transportation item aligns with the National League of Cities'legislative priorities. Council President Goodhouse asked if infrastructure and the grants could be a combined topic. City Manager Wine said the listing of the projects still needs review and there is work to do on whether all the itemized projects will be included. Mayor Snider asked if the detailed list of projects was valuable. Council President Goodhouse said he thought the extra details were important. City Manager Wine said the analysis staff intended to do was best fit for each funding source. Councilor Newton said she would hate to leave a project out and thereby leave it on the table. Mayor Snider asked for staff's recommendation on including thegr ants under the infrastructure and transportation section. City Manager Wine said the BUILD grants come from a separate source so it might make sense to call it out separately. Council President Goodhouse said it would be foolish not to prioritize transportation and infrastructure. Mayor Snider asked the Council about their feelings on prioritizing tax reform as was suggested by Councilor Lueb. Councilor Anderson clarified that this would be priority five. The Mayor confirmed. Councilor Newton stated she was concerned about maintaining program levels for CDBG. She said she didn't want to dilute the list,but she feels the FY2020-21 CDBG maintenance funds are particularly vulnerable. Council President Goodhouse stated that they always threaten to cancel the CDBG maintenance funds and they always end up getting funded. Mayor Snider asked staff if the Council was diluting the message by having more than 4 priorities. CFM said that some of these items weren't going to be feasible this session. Council President Goodhouse said to take seismic resiliency off the list. Councilor Anderson said to remove municipal bonds. Council President Goodhouse said FEMA. There was further discussion regarding what was lost in the 2017 tax cuts.Mayor Snider asked if the Council was comfortable deciding on 6 top priorities. He asked staff if they could keep 6 and they confirmed. Federal Legislative Priorities 2020 TIGARD CITY COUNCIL MEETING MINUTES—January 14, 2020 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 www.tigard-or.gov I Page 8 of 14 1. SW Corridor 2. COPS hiring grants 3. Transportation and infrastructure 4. Build grants 5. Tax Reform (SALT deduction) 6. FY2020-21 CDBG maintenance Moving onto the federal legislative agenda, staff explained that the state and CFM agree 99W Corridor should be a priority for Tigard. Council president Goodhouse said the biggest items are the property tax reform and transportation. Mayor Snider said he spent time at the capitol in Salem lobbying for 99W funding earlier today. Council President Goodhouse said he proposed adding the 99W and property tax reform. He clarified that his third choice would be Hall Blvd., not SW Corridor funding. Mayor Snider put the proposal to the Council. Councilor Newton stated she was thinking about affordable housing as she thought this could be an issue in this year's session. Mayor Snider said he thinks the State has done all they can and what would the City be advocating for? He suggested monitoring this issue instead of spending political capital on that issue. Mayor Snider said homelessness has a lot of energy in Salem at the moment,not just affordability.Councilor Lueb said homelessness is also an issue she wanted the Council to consider. She said cities have a real ability to get traction on homelessness and put efforts in this during the short session. In the short session, she doesn't think a large issue like property tax reform would get sufficient traction on the restricted timeline. Mayor Snider proposed transportation/99W corridor funding,property tax reform and homelessness. State Legislative Priorities 2020 1. 99W Corridor Funding 2. Property Tax Reform 3. Homelessness City Manager Wine asked about the Hall Boulevard funding and Mayor Snider responded that it sounded like the Council preferred a 99W-centered approach. Council President echoed that Hall Boulevard was an issue for later time. They suggested it may be on next year's legislative agenda. 11. DISCUSS LOCAL OPTION LEVY City Manager Wine presented the staff report regarding whether to place a police services levy on the May 2020 ballot. She reported that the Council has expressed an interest in moving forward in the May election and staff would like direction regarding what components Council would like included in the levy. Staff have brought the costs of each element proposed for the levy and they hope to get a decision from Council in order to prepare the necessary documents to refer the levy to the ballot at the January 21 st meeting. The elements proposed thus far include 8 additional police patrol officers, an additional officer serving as a school resource officer (SRO),advanced training for de-escalation for all sworn officers, and support staff. Finance Director LaFrance and Police Chief McAlpine presented this third iteration of costs. Director LaFrance said he would explain how they reached these costs, TIGARD CITY COUNCIL MEETING MINUTES-January 14, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 14 using a staff member's actual house as an example of the average home in Tigard. He explained that assessed value is not real market value,but typically only a fraction thereof. Director LaFrance said that the levy appears on a property tax bill and is approved for five years. He showed a graphic of property taxes charged to typical home in Tigard. He said on November 12th, staff arrived at a cost of 36 cents per thousand, or about$100 annually,a 2 percent increase from current taxes. Council direction since that meeting has been to remove the Safe Routes to School program,the remove the two officers for the Homeless Outreach Team, and add an SRO, non-sworn support is reduced to 2.0 FTE, de-escalation training from half of the force to one quarter annually. This latest proposal is 8 officers, 1 SRO,de-escalation training for all sworn officers and needed support services. This package could be achieved with a levy rate of 29 cents (per$1,000 assessed value), or roughly an additional$81 per year. Council President Goodhouse asked if they had provided direction to remove the two homeless outreach officers. He asked Chief McAlpine whether two officers are required or if one would suffice. Chief McAlpine said her recommendation is two officers for officer safety concerns. He asked about adding back in the two homeless outreach and support for those. Director LaFrance said adding this component back to the package,the levy rate would be roughly 36 cents, or$100 annually for a typical Tigard home.Mayor Snider clarified that the 36-cent rate would include 8 officers, 1 SRO,2 homeless outreach officers, de-escalation training for all sworn officers and needed support services. City Manager Wine asked about support costs for 11 officers. Director LaFrance said staff could go back to 3.0 FTE for support staff if the two homeless outreach officers are included. This third FTE does include that additional support staff cost.Mayor Snider asked if the Council was just considering whether to include the two homeless outreach officers in order to focus the conversation. Councilor Lueb said she continues to go back to Chief McAlpine's assessment of the community and the recommendations based on recent trends. She stated her priorities are the patrol officers, the two homeless outreach officers, and de-escalation training. She said she was willing to discuss the addition of the SRO,but that the homeless outreach officers are what is most needed in Tigard. Councilor Anderson said he supported the 29-cent rate package because he felt it would be more likely to pass. He stated that Council could build onto those services later,but that this was a political decision. He supports the package with 8 officers and an SRO. Youth Councilor Turley stated she could see how an SRO would be supported by parents in the community,who may be more inclined to support the levy. However, she said she can also see that homeless outreach is a big priority and so she would be in favor of dropping SRO for homeless outreach officers. Councilor Newton said she was inclined to support Councilor Lueb's position as well. She explained that the highest priority in the performance audit is the patrol and she is concerned with diluting the Council's message to the voters. If their top priorities are to get homeless TIGARD CITY COUNCIL MEETING MINUTES —January 14, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 14 outreach officers on the street, these are stories that can be told around those asks. She said she was not opposed to SRO, but she says that isn't related to the types of calls police are receiving. Mayor Snider said he believed it would be much less likely to pass without an SRO. In order to get the additional 8 officers on patrol,he thinks they must include the SRO in the levy package. He said he would like to see the levy rate under 30 cents,but that not including the SRO would be foolish. Councilor Newton asked Chief McAlpine if she could use the additional officers to do homeless outreach. She said there was a level of transparency and she does have specific concerns. She acknowledged she could deploy officers how she saw fit. In her view, the difference between dedicated homeless resources and piece-meal coverage is expertise and consistency. In the last year, they went from 4 to 2 officers and to her knowledge, they met all their needs. Councilor Newton summarized that Chief McAlpine was talking about building relationships in the community and being proactive,not just being responsive and taking reports. She clarified that their most immediate needs are increase in patrols,increased minimums,more even distributed across the City and time to handle more than one crisis at a time.The homeless outreach issue is something they are being asked to address more and more. Council President Goodhouse said he preferred keeping the rate below 30 cents in order to get the levy passed. Mayor Snider recapped that he had heard both Councilor Anderson and Council President Goodhouse agree. He asked for Councilor Lueb and Councilor Newton to weigh in. Councilor Lueb pointed out that the survey results showed them that the matter wasn't very price sensitive,but whether the voter was willing to support the police or not. She stated that the full package (at the 36-cent levy rate)with homeless outreach officers and an SRO keeps the average annual assessment below$100. She wondered whether the 30-cent ceiling was reasonable. Council President Goodhouse said that they had surveyed the community for a 29-cent rate and a 33-cent rate,but not up to 36 cents (per $1,000 assessed value). Councilor Newton clarified that the full package without the SRO requires only a 33-cent rate. Mayor Snider and Council president Goodhouse both agreed that it was not a good idea to not include an SRO if they want the levy to pass. Council President Goodhouse suggested keeping the levy as lean as they can. He also stated a concern over a lack of homelessness resources in the area for the homeless outreach team to refer people to.Director LaFrance clarified that the SRO and the Safe Routes to Schools items were comparable in terms of their impact on the levy rate, or the amount charged per$1,000 assessed value of a property. Councilor Anderson said he would love to support the Chief fully but wants the measure to pass. What they put to the voters needs to be the most bare bones package possible. Chief McAlpine stated that at the end of the day, she truly needs 8 officers. There are other needs,but this is the most important,with the support to go along with that. Mayor Snider asked Councilors Lueb and Newton if they could live with the proposed levy package at the 29-cent rate. Councilor Newton stated she leans toward the homeless outreach TIGARD CITY COUNCIL MEETING MINUTES -January 14, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 11 of 14 officers,but that the performance audit does recommend the City get another SRO. She said Council needs to address the police services and so she was all in. Councilor Lueb said her concern was what if the homelessness situation gets worse in the next five years. Council President Goodhouse asked if the Community Oriented Police Services (COPS) grant go towards homeless outreach officers? Chief McAlpine explained that those would be a low priority under the grant,which prioritizes an SRO. Staff and Chief McAlpine clarified that the COPS grant funding can't be supplanted as he was suggesting. Councilor Newton said she will endorse the levy package and will be going door to door in support. Councilor Lueb said she will support the levy as proposed. Council moved on to the ballot tide. City Manager Wine clarified that what staff need is the information for the City Attorney to draft the ballot title. They won't have specific language at the current meeting but will bring back prepared draft language at their next meeting based on Council input tonight. City Attorney Rihala asked if the Council had any specific words,phrases or ideas that they would like included in the ballot language. Mayor Snider asked if they would be permitted to say that the question the Council is asling is whether to fund police services this way or another way. City Attorney Rihala explained that yes, Council can state the meaning of a no vote is that the Council would solve this problem with a different funding mechanism and in fact the City did use this language for the previous gas tax measure. Council President Goodhouse read some of his ideas for ballot title language.They included: • Increase neighborhood police patirols with 5-year local option levy • Meet Tigard's growing police patrol needs with local option levy • Keep Tigard safe with Tigard Police local option levy There was further discussion regarding what should be considered in drafting the ballot language. These included: • Using bullet points specifically showing what people will get for their money Council Pmsident Goodhouse, Councilor Newton • Third grade reading level Mayor Snider, Council President Goodhouse • Adding 8 officers and 1 SRO plus de-escalation training (with further explanation of training) Mayor Snider • Tell the story about how people will benefit, for example,relationship building in neighborhoods in order to solve neighborhood issues Councilor Newton • 29-cent levy rate is affordable, only $80 for a typical house in Tigard CouncilorAnderson • Say "based on assessed value"not real market value Council President Goodhouse • Use the work community instead of neighborhood because community policing is more widely known and understandable Councilor Lueb TIGARD CITY COUNCIL MEETING MINUTES —January 14, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigaid-or.gov I Page 12 of 14 • Explain that it changes from 3 officers in 5 districts to 1 officer in each of 5 districts Council President Goodhouse • Note that population has changed to 54,000, staffing levels have not changed in 20 years Council President Goodbouse Mayor Snider asked about the number of sworn officers at any given time. Chief McAlpine said the City has 31 officers,but it's about 26 or 27 day-to-day (due to deployments,leave,vacation), which is very low. She said there are four officers currently in the training program at various stages.Mayor Snider said they may want to take the number of real front-line people in patrol over the last year and indicate what the levy will change in order to demonstrate the value. He said Council should convey that in a simple and clear way that is accurate. Chief McAlpine said that the average citizen does not understand minimum staffing. Councilor Anderson asked how long the City has been at the current staffing levels. Chief McAlpine said the amount has changed,but at least 10 years. Mayor Snider clarified that the City has been at minimum staffing since he was in the reserves, 20 years ago. Council President Goodhouse said they should include something that conveys the City is currently operating below the minimum acceptable service levels for police. Councilor Newton agreed that the staffing levels really tell the story. She figures that the typical house would only pay about$7 a month in additional property taxes. Council President Goodhouse and Councilor Newton thought it was also important to reference the performance audit. Mayor Snider asked City Attorney Rihala if she had what she needed to draft the ballot language. She asked the Council what their consensus was on presenting the levy cost,whether to use the cost per day,week, month,year. Mayor Snider said it was 22 cents per day or about$6.80 a month. Councilor Lueb thought it made the most sense to express the figure in monthly terms, which is typically how people budget. City Manager Wine said Council will see the ballot title next week,which will consist of the caption, the question and the summary.Mayor Snider stated he would be out of town for the next meeting,but that he would leave his input with City Attorney Rihala. He stated he hoped the Council would decide next week and take formal action. City Manager Wine clarified that staff will bring a resolution before Council directing staff to do what is necessary to refer the measure to the ballot. She confirmed that Council could delay the referral if that was their desire. 12. NON-AGENDA ITEMS There were none. 13. ADMINISTRATIVE REPORT City Manager Wine reminded council of two items:A Cocoa and Coolies with Council event on January 25th in the Library Community Room beginning at 11:30 a.m. Council agreed that a letter of support should be written to Senator Merkley responding to a federal bill that would prevent cable companies from deducting PEG fees from franchise fees. The Council sang Happy Birthday to Finance and Information Services Director LaFrance. TIGARD CITY COUNCIL MEETING MINUTES —January 14, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 13 of 14 14. ADJOURNMENT At 9:35 p.m. Councilor Newton motioned for adjournment. Councilor Lueb seconded the motion.Mayor Snider conducted a vote and the motion passed unanimously. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Carol A. Krager, City Recorcter Attest: 90—#'.001 Jason B. Snider,Mayor Date: acz -57'91) ao TIGARD CITY COUNCIL MEETING MINUTES -January 14, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 14 of 14