ROW Consultants LLC ~ C200083 CITY OF TIGARD-CONTRACT SUMMARY&ROUTING FORM
Contract Overview
Contract/Amendment Number: C220083a1
Contract Start Date: 4/15/2020 Contract End Date: .12/31/2022
Contract Title: Right of Way and Utility Management
Contractor Name: ROW Consultants,LLC
Contract Manager: Shelby Rihala
Department:Attorney
Contract Costs
Original Contract Amount: $300,000.00
Total All Previous Amendments: 0
Total of this Amendment: $20,000.00
Total Contract Amount: $320,000.00
Procurement Authority
Contract Type: Personal Services
Procurement Type: PCR 10.075 Contract Amendments
Solicitation Number: N/A
LCRB Date: N/A
Account String: Fund-Division-Account Work Order—Activity Type Amount
FY 22 600-2300-54001 $15,000.00
FY 23 600-2300-54001 $5,000.00
FY
FY
FY
Contracts & Purchasing Approval
Purchasing Signature:
Comments: This amendment is for Hwy 99W underground infrastructure ownership and uses for the IT
department. Using an existing (already negotiated) contract rather than issuing a new contract to the same
firm.
DocuSign Routing
Route for Signature Name Email Address
Contractor Reba Crocker rebanrowmanagers.com
City of Tigard Steve Rymer stever&tigard-or.gov
Final Distribution
Contractor Reba Crocker reba rowmana ers.com
Project Manager Mike Nolop mikengtigard-or.gov
Cc Shelby Rihala shelb r ti ardor. ov
Buyer Christine Baker christine@tigard-or.gov
DocuSign Envelope ID:A83A9184-AF45-4CDF-9A41-467CCDD7A9D2
CITY OF TIGARD,OREGON
AMENDMENT TO CONTRACT NUMBER 0200083
FOR
RIGHT-OF-WAY AND UTILITY MANAGEMENT
AMENDMENT #1
The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called
City, and ROW Consultants LLC,hereinafter referred to as Contractor,is hereby amended as follows:
1. SERVICES TO BE PROVIDED
Contractor will provide additional services for Hwy 99W underground infrastructure ownership and use
as described in the attached Exhibit A-1.
2. EFFECTIVE DATE AND DURATION
This expiration date of this Agreement is extended to December 31, 2022.
3. COMPENSATION
City agrees to pay Contractor for services provided for in this Amendment 1 as described in Exhibit A-1.
The total amount paid for Exhibit A-1 work shall not exceed $20,000.00.
4. METHOD &PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS
The project manager for Exhibit A-1 services is as follows. All invoices relating to services in this
amendment must be submitted accordingly.
CITY OF TIGARD ROW CONSULTANTS,LLC
Attn: Mike Nolop Attn: Reba Crocker
Address: 13125 SW Hall Blvd Address: 16890 SE Carmel Ct.
Tigard, OR 97223 Milwaukie, OR 97267
Phone: (503) 718-2757 Phone: (503) 724-0766
Email: mikenktigard-or.gov Email: reba&rowmanager.com
5. All other terms remain unchanged.
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD ROW CONSULTANTS,LLC
Signature Signature
Steve Rymer Reba Crocker
Printed Name Printed Name
1/19/2022 1/19/2022
Date Date
Rev.8/21
DocuSign Envelope ID:A83A9184-AF45-4CDF-9A41-467CCDD7A9D2
EXHIBIT A-1
GENERAL SCOPE OF SERVICES
Contractor will explore use and/or ownership capabilities of existing underground infrastructure running
down the HWY 99W corridor for the City of Tigard.Contractor will consult the city and advise of use and/or
ownership abilities exist and the proper path the city should explore if it desires the use or ownership of the
existing infrastructure resources. The City and Contractor will work collaboratively on the project and will
keep in close communication and regularly share information in a timely manner.
1. TASKS
❖ Monthly progress calls will occur to review work performed and information acquired and collaborate on
decisions and paths forward with the work.
❖ Contractor will deliver final summary document containing recommendations for the city to consider
exploring.
2. COST/RATE ESTIMATES
Contractor will be paid biweekly at the rate of$200/hour with a 1/2 hour minimum for work performed
under this Agreement. All invoices will detail hours of work performed and project update status.
Rev.8/21
CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM
THIS FORMMUSTACCOMPANYEVERY CONTRACT
Contract Title: Right-of-Way and Utility Management Number: C200083
Contractor: ROW Consultants, LLC Contract Total: $300,000
Contract Overview: Manage usage of the City's right-of-way or other public land by providers of electric,
telecommunications,wireless, cellular facilities, and cellular site leases for the City.
Initial Risk Level: ❑ Extreme ❑ High ® Moderate ❑ Low
Risk Reduction Steps:
Risk Comments:
Risk Signature: N/A
Contract Manager: Shelby Rihala Ext: 2579 Department: City Attorney
Type: ® Personal Svc ❑ Professional Svc ❑ Public Imp ❑ General Svc ❑ Coop Purchase
❑ Other: Start Date: April 15, 2020 End Date:June 30, 2022
Quotes/Bids/Proposal: FIRM AMOUNT/SCORE
ROW Consultants LLC—Sole Source $300,000.00
Account String: Fund-Division-Account Work Order—Activit3:T�:12e Amount
FY 2021 630-6000-54001
FY
FY
FY
FY
AMbrovals - LCRB Date: Resolution 20-14
Department Comments:
l�
Department Signature:
Purchasing Comments:
Purchasing Signature:
City Manager Comments:
City Manager Signature:
After securing all required approvals, forward original copy to the Contracting and Purchasing Office along with a
completed Contract Checklist.
Contract Number C200083_--
CITY OF TIGARD,OREGON
PERSONAL SERVICES CONTRACT
RIGHT-OF-WAY AND UTILITY MANAGEMENT
THIS AGREEMENT made and entered into this l5h day of April, 2020 by and between the Cine
of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and ROW
Consultants LLC,hereinafter called Contractor.
RECITALS
WHEREAS, the City'% 2019-20 Fiscal year budget provides for services related to right-of-way
management;and
WHEREAS,City has need for the services of a company with a particular training,ability,knowledge,
and experience possessed by Contractor,and
WHEREAS, City has determined that Contractor is qualified and capable of performing the
professional services as City does hereinafter require, under those terms and conditions set forth,
THEREFORE, the Parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor will initiate sen-ices immediately upon receipt of City's notice to proceed together
with an executed copy of tills agreement. Contractor agrees to provide services that are
detailed in Exhibit A, incorporated herein by reference.
2. EFFECTIVE DATE AND DURATION
This Agreement is effective upon the date of execution and expires on June 30,2022, unless
otherwise terminated or extended.
3. COMPENSATION
The City agrees to pat' Contractor. in accordance with the fee schedule outlined in Exhibit A.
Absent written agreement amcndutg the provision of expanding the scope of services outlined
in Exhibit A, the total amount paid to the Contractor by the City may not exceed three
hundred thousand dollars and 00/100 Dollars (5300,000.00}. At such point in time when total
compensation owed to Contractor equals $300,000, all Contractor's obligations under this
Agreement shall terminate absent written modification thereof. Payments made to Contractor
will be based upon the folloNving applicable terms:
A. Payment by City to Contractor for performance of ser-ices under this Agreement includes
all expenses incurred by Contractor, with the exception of expenses, if any, identified in
this Agreement as separately reimbursable in addition to the compensation identified
above and elsewhere in this Agreement,
B. Payment will be made in installments based on Contractor's invoice, subject to the
approval of the City Manager,or designee. Unless otherwise agreed,payment will be made
only for services actually completed as of the date of invoice.
C. Parinent by City releases City from any further obligation for payment to Contractor for
seri-ices performed or expenses incurred as of the date of the invoice,with the exception
of the true-up that will occur after the close of the fiscal year. Payment mai not be
considered acceptance or approval of any work or waiter of any defects therein.
D. Contractor must make payments promptly, as due, to all persons supplying labor or
materials for the performance of the services provided for in this Agreement.
E. Contractor may not permit any lien or claim to be filed or prosecuted against the Cit on
any account of anti labor or material furnished.
F. Contractor will pay to the Department of Revenue all sums .withheld from employees
pursuant to ORS 316.167.
G. Contractor will pay all contributions or amounts due the Industrial Accident Fund from
the contractor or any subcontractor.
H. If Contractor falls, neglects,or refuses to make prompt payment of any claim for labor or
services furnished to Contractor or a subcontractor by any person as such claiun becomes
due, City's Finance Director may pay such claim and charge the amount of the payment
against funds due or to become due the Contractor. The payment of the claim in this
manner does not relieve Contractor or their surety from obligation with respect to any
unpaid claims.
1. Contractor will promptly, as due, make payment to any person, co-partnership,
association,or corporation,furnishing medical,surgical,and hospital care or other needed
care and attention, incident to sickness or injutir, to the employees of Contractor, of all
sums that Contractor agrees to pay for the services and all moneys and sums that
Contractor collected or deducted from the wages of employees pursuant to any law,
contract, or agreement for the purpose of providing or paring for services.
J. Contractor and its employces, if any, are not attire members of the Oregon Public
Employees Retirement System and arc not employed for a total of 600 hours or more ut
the calendar near by any public emplo}Ter participating in the Retirement System.
K. Contractor must obtain,prior to the execution of any performance under this agreement,
a City of Tigard Business License. The Tigard Business License is based on a calendar
year with a December 31 st expiration date. New businesses operating in Tigard after June
30th of the current year will pay a pro-rated fee though the end of the calendar year,
L. The Ciry certifies that sufficient funds are available and authorized for this Agreement
during the current fiscal year. funding during future fiscal years is subject to budget
approval by Tigard's City Council. Should funding not be approved for future fiscal years,
Contractor will not be obligated to perform under this contract.
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I I' 211 T'
The rights and remedies of Cit} provided above related to defaults (including breach of
contract) by Contractor are not exclusive and are in addition to any other rights and
remedies provided by.law or under this Agrectnent.
if City terminates this Agreement under paragraph (B), Contractor will be entitled to
receive as full payment for all services rendered and expenses incurred,provided, that the
City may deduct the amount of damages,if any,sustained by City due to breach of contract
by Contractor. Damages for breach of contract include those allowed by Oregon law,
reasonable and necessary attorney fees, and other costs of litigation at trial and upon
appeal.
C. Contractor may terminate this Agreement upon thirty (30) day's'written notice to City if:
1) City fails to pay Contractor pursuant to the terms of this Agreement and Cite fails to
cure within thirty(30) days after delrivcry of Contractor's written notice,or such longer
period as Contractor may speci . iti such notice, or
2) City otherwise fails to fully and timely perform its obligations under this Agreement,
and after receipt of written notice from Contractor, fails to correct such failures within
thirty (30) day's or such other period as Contractor may authorize.
15. ACCESS TO RECORDS
City will have access to such books, documents, papers and records of Contractor as are
directly pertinent to this Agreement for the purpose of making audit, exanunation, excerpts
and transcripts.
16. HAZARDOUS MATERIALS
Contractor will comply with all federal Occupational Safety and Health Administration
(OSHA) requirements and all Oregon safety and health requirements. In accordance with
OSHA and Oregon OSHA Hazard Communication Rules, if any goods or services provided
under this Agreement by Contractor may release, or otherwise result in an exposure to, a
hazardous chemical under normal conditions of use(for example,employees of a construction
contractor working on-site), it is the responsibility of Contractor to provide the City with the
following information: all applicable Safety- Data Sheets, the identity of the chemical/s, how
Contractor will inform employees about any precautions necessary-, an explanation of any`
labeling system,and the safe work practices to prevent exposure. In addition,Contractor must
label, tag,or mark such goods.
17. FORCE MAJEURE
Neither Ci",nor Contractor wwill be considered in default because of any delays iii completion
and responsibilities hereunder due to causes beyond the control and without fault or
negligence on the part of the parties so disenabled, including but not restricted to, an act of
God or of a public enemy, civil unrest,volcano, earthquake, fire, flood,epidemic, quarantine
restriction, arca-wide strike, freight embargo, unusually severe weather or delay of
subcontractor or supplies due to such cause;provided that the parties so disenabled will within
ten (10) days from the beginning of such delay, notify the other party-in writing of the cause
of delay and its probable extent. Such notification will not be the basis for a claim for
additional compensation. Each party. .gill,however,make all reasonable efforts to remove or
811• .1 .. ,
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IN WITNESS WHEREOF, Citi• and Contractor have Caused this Agreement to be executed by
their duly authorized officials.
CITY OF TIGARD DW CONSUAT'AN TS C
$YB�l V:
Martha Wine
Name- Name:Reba Crocker
City Manager
'k-ide: _ 'I'itic: Mang;ing llcml)er _
17:1tr: 4/16/2020 Date:
121 ]' , :
PSA Template—Revised 5/15/2019
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EBAICE2 yD BE bIfOAIDED
EXHIEI.L y
all revenue received by the City related to Contractor's performance under this Agreement, for the
past fiscal near.City and Contractor will then calculate total payment due to Contractor for subsections
C and D. Citta shall pav Contractor any additional amounts due within 30 days of reconciliation.
if payment needs to be prorated, City will compensate Contractor for the actual time this Agreement
is effective ($5,6$7.50 per month $1,312.50 per week or 5203.13 per day).
14 1 P
p5.1'Template—Reprised 5/15/2019