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City Council Minutes - 10/15/2019 City o,� f Tigard Tigard City Council & TCDA Meeting Minutes . October 15, 2019 1. BUSINESS MEETING A. At 6:30 p.m. Council President Goodhouse called the Tigard City Council and Town Center Development meeting to order. B. City Recorder Krager called the roll. Present Absent Mayor Snider ✓ Youth Councilor Turley ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ C. Council President Goodhouse asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—None B. Citizen Communication—Sign-up Sheet. No one signed up to speak 3. CONSIDER RESOLUTION ON TIGARD SOUTHWEST CORRIDOR AFFORDABLE HOUSING PREDEVELOPMENT PROJECT WORKPLAN Redevelopment Project Manager Farrelly presented this agenda item. In 2017, staff began work on the Tigard SW Corridor Affordable Housing Predevelopment Project, funded by a Metro Equitable Housing Planning and Development Grant. The first phase was to engage with Tigard residents at risk of being displaced by rising rents.The second phase was identifying an affordable housing opportunity site near a proposed light rail station. The Senior Center site was selected as TIGARD CITY COUNCIL MEETING MINUTES — October 15, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 6 a site to study for 50 units of affordable senior housing. It was determined that such a project was feasible on this site. Staff issued a Request for Information for developers. Three organizations were interviewed, and Northwest Housing Alternatives was selected to negotiate a development agreement. The final phase of this grant is for Council to consider the adoption of a workplan to implement funding strategies and recommendations from the feasibility report. This plan is attached to the resolution and will guide and inform the development of the affordable senior housing on this site. Councilor Lueb moved for approval of Resolution No. 19-38. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 19-38 —A RESOLUTION ADOPTING A WORKPLAN TO IMPLEMENT THE STRATEGIES AND RECOMMENDATIONS OF THE TIGARD SOUTHWEST CORRIDOR AFFORDABLE HOUSING PREDEVELOPMENT PROJECT Council President Goodhouse conducted a vote and the motion passed unanimously. Yes No Mayor Snider (absent) Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ 4. CONSIDER APPROVAL OF AN AGREEMENT WITH METROPOLITAN LAND GROUP FOR URBAN RESERVE AREA PLANNING City Manager Wine presented the staff report.The agreement with Metropolitan Land Group (MLG) is for land use planning for Tigard's urban reserves area. City Council Goal 3 is to ensure Tigard grows and develops in a smart and inclusive manner. An objective of this goal is to secure external resources to get concept planning done for River Terrace South and possibly River Terrace West.The city will direct the work and the agreement is a fairly detailed list of work and what it costs. Three positions will be needed—a senior planner in Community Development, a project engineer in Public Works and a senior management analyst in Finance.There will also be work done by the city attorney. It is recognized that some regular work will be disrupted. Councilor Newton complimented staff and MLG on the detailed scope of work and said the approach was the right way to go. She expressed concern that Council Goal 3 is technically not being met because there will be staff working on this and this will disrupt other work. Existing planners will be called to work on this project. She said she realizes that the city will be reimbursed but took issue with using the General Fund. She said she was also concerned about Council Goal Strategy 3.3, to make sure any future expansions of the city's urban growth boundary include employment land so that new growth and ongoing service costs to Tigard residents and businesses TIGARD CITY COUNCIL MEETING MINUTES — October 15, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 6 are balanced. Council has talked about having employment lands in River Terrace West but there is the issue about adding a lot of residential land which skews the balance. She did not recall they agreed to submit River Terrace West but it appears staff is saying it makes sense to plan them together. She added that she is interested in how much of the concept planning work was made necessary by the work King City is doing, and said she has no objection to planning but is worried about disrupting existing work and using General Fund money because the city is considering going out for a levy. City Manager Wine said employment land can only be planned for River Terrace West and staff is trying to strike a balance. Assistant Community Development Director McGuire said the agreement with MLG is set up for concept planning for both areas. The plan is to submit River Terrace South mid-cycle and it would be for residential only. Councilor Lueb said that makes sense but she also wants employment land and Council has been clear about that. City Manager Wine said the two planning and engineering staff may have less than full-time work and the city has other high priority work they can do, such as SW Corridor when they are not working on this project. Councilor Newton said the recent goal update showed that the MLG land survey work is beginning in January and will wrap up this time next year. She asked, "Are we jumping ahead with this?" Assistant Community Development Director McGuire said the timing would come together. The study will cover three different projects and includes this one. Councilor Anderson said the agreement is very detailed and, "if we get close to this, bravo!" He said the city has a willing partner with MLG and should take advantage of this. Councilor Lueb said it was clear that staff and the private developer put in a lot of work and it was helpful to read through the agreement details. She said it appears to meet the council goal. Council President Goodhouse said this has been in the works for years and is a good model of a partnership finding a solution, especially for a city with a tight budget. Councilor Newton said her biggest concern is the General Fund. She asked that it be flagged when staff is working on this and diverted from their regular work and services. Councilor Anderson moved to approve the agreement with Metropolitan Land Group for Urban Reserve Area Planning. Councilor Lueb seconded the motion. Council President Goodhouse conducted a vote and announced that the motion passed 3-1. Yes No Mayor Snider (absent) Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ TIGARD CITY COUNCIL MEETING MINUTES — October 15, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 6 5. PUBLIC HEARING: CONSIDER APPROVAL OF RESOLUTION FOR FIRST QUARTER SUPPLEMENTAL BUDGET A. Council President Goodhouse opened the public hearing. B. Council President Goodhouse announced that anyone may give testimony and a sign-up sheet was at the front of the room. C. Senior Management Analyst Kang and Finance and Information Services Director LaFrance presented this item. Mr. Kang described each change in City Management, Central Services, Finance and Information Services, Police, and the Public Works Department and the Capital Improvement Plan. D. Public Testimony—No one testified. E. Response to public testimony—None F. Council President Goodhouse closed the public hearing. G. Council Discussion and Consideration of Resolution No. 19-39. Councilor Lueb acknowledged staff for the pay equity work. She asked about the vacation payout for the Parks and Recreation Manager and Finance and Information Services Director LaFrance said the city does budget for leave that has been earned and the money set aside needs to be appropriated. Councilor Lueb moved to approve Resolution No. 19-39. Councilor Newton seconded the motion. City Recorder Krager read the number and title of the resolution. Council President Goodhouse conducted a vote and the motion passed unanimously. Resolution No. 19-39—A RESOLUTION TO ADOPT THE FY 2020 FIRST QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS, POLICY AND ADMINISTRATION,AND COMMUNITY SERVICES Yes No Mayor Snider (absent) Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Council President Goodhouse convened the Town Center Development Agency for the next item. TIGARD CITY COUNCIL MEETING MINUTES — October 15, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 6 6. PUBLIC HEARING: TO CONSIDER APPROVAL OF RESOLUTION FOR THE FIRST QUARTER TOWN CENTER DEVELOPMENT AGENCY SUPPLEMENTAL BUDGET A. Director Goodhouse opened the public hearing. B. Director Goodhouse announced that anyone may give testimony and a sign-up sheet was at the front of the room. C. Senior Management Analyst Kang and Finance and Information Services Director LaFrance presented this item. Two items are carry forwards and one is due to construction contract bids coming in higher than anticipated for the Heritage Trail/Rotary Plaza Restroom. D. Public Testimony—No one testified. E. Response to public testimony—None F. Director Goodhouse closed the public hearing. G. TCDA Board Discussion and Consideration of TCDA Resolution No. 19-08. Director Anderson asked about the restroom and whether it was a different design or was the cost increase because contractors are busy. Public Works Business Manager Barrett said the custom restroom is prefab and needs to be delivered and installed. He said all bids have been higher than anticipated. Director Anderson made a motion to approve Resolution No. 19-08. Director Newton seconded the motion. City Recorder Krager read the number and title of the resolution. Director Goodhouse conducted a vote and the motion passed unanimously. TCDA Resolution No. 19-08—A RESOLUTION TO ADOPT THE FY 2020 FIRST QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO TOWN CENTER DEVELOPMENT AGENCY(ICDA) URBAN DEVELOPMENT Yes No Chair Snider (absent) Director Goodhouse ✓ Director Newton ✓ Director Lueb ✓ Director Anderson ✓ Director Goodhouse reconvened the City Council for the remainder of the meeting. 7. NON-AGENDA ITEMS There were none. 8. EXECUTIVE SESSION None TIGARD CITY COUNCIL MEETING MINUTES — October 15, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 6 9. ADJOURNMENT At 7:08 p.m. Councilor Lueb made a motion to adjourn. Councilor Anderson seconded the motion. Council President Goodhouse conducted a vote and the motion passed unanimously. Yes No Mayor Snider (absent) Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Carol A. Krager, City Record At Jas? Hider,Mayor Date TIGARD CITY COUNCIL MEETING MINUTES — October 15, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 6