By-Laws City of Tigard
Budget Committee
M ODEL BYLAWS
• The model bylaws were developed using the City Center Advisory Committee and Tigard Tree Board
Bylaws.
• The model bylaws serve as a guide for boards.
• Section headings should remain the same for all boards.
• Boards have discretion to revise the model bylaws with the exception of areas highlighted in gray.
SECTION I. CHARGE AND DUTIES
A. The Budget Committee hereafter referred to as the "committee" shall have no powers except as conferred
by resolution, City Charter, Tigard Municipal Code, or the Oregon Revised Statutes.
B. It shall be the function of the Budget Committee to act as an advisory body to approve the annual budget
per ORS 294.336, which specifies that a budget committee must be established.
C. The committee and its members shall conduct itself in a manner that's in keeping with applicable federal,
state, and local laws pertaining to conduct and ethics and the City of Tigard Code of Conduct. Any
violation of the provisions of such laws shall be grounds for removal from office.
D. The Budget Committee is charged with advising the City Council on matters pertaining to:
• City Finance including: revenue sources, citywide expenses, debt, policies, forecasting and the Capital
Improvement Plan.
E. The committee may form subcommittees to investigate areas relevant to its charge or duties pursuant to
this section.
SECTION II. COMPOSITION
A. The committee shall consist of members of the Tigard City Council, including the Mayor, and an equal
number of appointed members. An alternate member is also appointed.
• Members must be residents of Tigard.
B. Membership may temporarily drop below required minimums due to resignations and/or difficulty in
recruiting qualified applications.
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SECTION 111. APPOINTMENTS
A. Appointed members must be qualified voters of the city who have a right to vote on the adoption of any
measure. They cannot be employees, officers or agents of the city.
B. Appointments of at-large members shall be made the City Council, with recommendations from the
Mayor.
SECTION IV. TERM OF OFFICE
A. Committee members have staggered, three-year terms.
B. No one on the Budget Committee receives compensation for serving on this committee, but are eligible
for expense reimbursement.
C. Any vacancy on the committee shall be filled by appointment by the council and Mayor for the
unexpired portion of the term. The unexpired portion of a term does not count toward the fulfillment of
the maximum number of allowed terms.
D. Members may be reappointed for up to two consecutive terms.
E. An individual committee member may not act in an official capacity except through the action of the
committee.
F. A member who seeks to resign from the committee shall submit a written resignation to the chair of the
committee, the staff liaison, or the city recorder's office. If possible, the resignation should allow for a
thirty (30) day notice so the City Council can appoint a replacement.
SECTION V. ORGANIZATION OF THE COMMITTEE
A. At the Proposed Budget meeting, and thereafter annually, the committee shall elect a Chair from its
members who shall hold office at the pleasure of the committee.
o Chair. The chair shall have general directional powers over the committee. The chair shall
preside at all meetings and, in consultation with support staff, set the agendas and notify the board
of all meeting times and place. The chair shall be the sole spokesperson for the committee unless
this responsibility is delegated to support staff.
• The committee also elects a Secretary to serve for one year.
B. If the Chair should resign, the committee shall, at its next meeting, conduct an election and provide a
replacement to fill the unexpired term.
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C. Staff liaisons are the primary contacts for City of Tigard boards and the primary interface between these
bodies and the City Council, City Manager, and departments. Besides serving as a technical resource, staff
liaisons are responsible for meeting logistics, member recruitment and recognition, recordkeeping, and
monitoring board effectiveness.
SECTION VI.MEETINGS
A. The regular meeting of the committee shall be held to hear the City Manager's budget message and
subsequent meetings to deliberate and consider the Proposed Budget for ultimate council adoption prior
to June 30 of each year.
B. Additional meetings are held on a quarterly basis.
C. The parliamentary authority for the Board is Robert's Rules of Order Revised, except where superseded by
these bylaws or local, state, or federal law.
D. Agendas and minutes shall be posted for public notice on the City of Tigard web page and in the lobby of
City Hall in compliance with Oregon Public Meetings Law. All meetings shall be open to the public.
E. A majority of votes of committee members present shall determine the official position of the committee
on a given issue. Alternates are not allowed to vote under any circumstances.
F. The Chair shall vote on all matters before the committee unless having declared a conflict of interest.
G. Committee members shall not send or receive electronic communications concerning any matter pending
before the committee during a committee meeting.
• Electronic Communications means e-mail,text messages, or other forms of communications
transmitted or received by technological means.
• Electronic Communications Devices means lap-top computers, blackberries, cell-phones, notebooks,
or other similar devices capable of transmitting or receiving messages electronically.
H. Committee member shall not use electronic communication devices to review or access information
regarding matters not in consideration before the committee during a committee meeting.
SECTION VII. BOARD MEMBER RESPONSIBILITIES
Members of the Committee:
• Regularly attend meeting and contribute constructively to discussions,
• Consider and discuss issues from a Citywide perspective, as well as that of particular stakeholder or
interests,
• Strive to reach consensus on matters under consideration
• Act with respect and consideration for the viewpoint of others
• Shall not make representations on behalf of the City of Tigard or Board whether intentional or not,
without authorization.
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• Approve the budget tax rate or tax amounts that will be submitted to the assessor.
SECTION VIII. ATTENDANCE
If a member is unable to attend a meeting, he or she is expected to notify the Chair. (staff person?)
SECTION IX. QUORUM
At any meeting of the committee, a quorum shall be a majority of the current members (excludes alternates) of
the committee. No action shall be taken in the absence of a quorum except that the meeting may continue with
discussion on agenda items. For the purposes of forming a quorum, members who have disqualified or excused
themselves from participation in any matter shall be counted as present.
In the event a quorum will not be present at any meeting, the staff shall notify the committee members in
advance so that a decision may be made whether to meet and take no action on agenda items or to reschedule to a
different time.
SECTION X. REMOVAL OF MEMBERS
A. ORS 294.336...If any appointive member is unable to serve the term for which the member was
appointed, or an appointive member resigns prior to completion of the term for which the member was
appointed, the governing body of the municipal corporation shall fill the vacancy by appointment for the
unexpired term.
B. If the number of members of the governing body is reduced or increased by law or charter amendment,
the governing body of the municipal corporation shall reduce or increase the number of appointive
members of the budget committee so that the number thereof shall be equal to but not greater than the
number of members of the governing body.
C. To effect a reduction, the governing body of the municipal corporation may remove such number of
appointive members as may be necessary. The removals shall be made so that the number remaining will
be divided into three, if the terms of the appointive members are governed by subsection (5) of this
section, or four, if the terms of the appointive members are governed by subsection (6) of this section,
equal appointive members shall be appointed for such terms so that they, together with the members
previously appointed, will be divided into three or four, as appropriate under this section, equal or
approximately equal groups as to terms.
SECTION XI. ANNUAL REPORT OF THE COMMITTEE
A. The Annual Approved Budget is submitted to the City Council after the Proposed Budget hearings have
been held and must be adopted by the City Council by June 30 of each year.
SECTION XII. AMENDMENTS
These bylaws are adopted by resolution of the Tigard City Council, are binding on the committee, and may be
amended by the City Council. Committees may propose amendments for council consideration.
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