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City Council Minutes - 08/13/2019 ,� City of Tigard Tigard City Council Meeting Minutes August 13, 2019 STUDY SESSION—6:30 p.m. Council Present: Mayor Snider, Councilor Newton,Councilor Lueb, Council President Goodhouse and Councilor Anderson. Staff Present: City Manager Wine,Assistant City Manager Nyland, City Attorney Rihala, Community Development Director Asher,Assistant Community Development Director McGuire,Redevelopment Project Manager Farrelly and City Recorder Krager. A. RECEIVE UPDATE ON SENIOR CENTER AFFORDABLE HOUSING PROJECT Redevelopment Project Manager Farrelly introduced Trell Anderson, CEO of Northwest Housing Alternatives. Mr. Farrelly described the selection process used for developers interested in building affordable senior housing on the Tigard Senior Center site. Northwest Housing Alternatives was selected and is a 501(c) 3 nonprofit,mission-based organization founded in 1982. Mr. Anderson said one of their projects is Creekside Woods senior housing next to the Wilsonville Senior Center which has been operating there for ten years. He said Northwest Housing wants to see this project to completion,keep Council engaged as much as they want, and update them frequently. He has spoken with Tigard Senior Center Manager Adams and will be attending their advisory committee meeting. He said Northwest Housing Alternatives core values are about community engagement, compatible and useful design, affordability, environmental sustainability and equity and they bring this into their discussions. He suggests forming a stakeholder advisory committee to help select a builder. Mayor Snider asked if neighborhood members would be included on the advisory committee and Mr.Anderson said yes. Councilor Newton asked about the schedule and said Council needs to have a sense of the timing so they can respond to community questions on when it is appropriate for them to weigh in and in what venue. Redevelopment Project Manager Farrelly said Mr. Anderson has a schedule sketched out but some of it will depend on obtaining financing. Mr.Anderson said he wanted to start community engagement in September which will help inform their design elements. The first application for funding will be for Metro affordable housing bond funds. Mayor Snider noted that there had been significant concerns from some community members and asked if these had been communicated to the developer so they would be addressed during the project. Mr. Farrelly said the parking issue has been flagged. He said staff will update Council regularly and a lease and development agreement will be coming before Council at a future meeting. Mayor Snider asked who the real estate attorney was since Dan Olsen has retired and staff said the firm of Dunn Carney had been hired and Susan Glen will be representing the City. TIGARD CITY COUNCIL MEETING MINUTES —August 13, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 9 B. COUNCIL LIAISON REPORTS Councilor Newton said she attended National Night Out events. She went to the CDBG Policy Advisory Board meeting and noted that the application cycle will be different next year so she plans to meet with Associate Planner Warren and the Community Development Department regarding this. She said the Tigard Youth Advisory Council is gearing up for the school year. She attended the St.Anthony's Severe Weather Shelter Barbecue. Council President Goodhouse reported on the National League of Cities Transportation Infrastructure Committee concerns such as licensing drones with ID numbers so flight paths are identified. Autonomous vehicle requirements were discussed such as having stripes on the road be more prominent so they can more easily follow the lines. A question yet to be answered is who will pay for this.Another concern identified was cybersecurity related to autonomous vehicles—can they be hacked and turned into weapons? He asked Council to give him any input. He said he attended the Concert in the Park where it was estimated that 3,000 people attended. It got him thinking how that many people could fit (and park near) the Universal Plaza on Burnham Street. Councilor Anderson attended National Night Out. He said the Regional Water Providers Consortium meeting featured a meteorologist who said there is a good water supply this year with good snow pack and the rivers are in great shape. He reported that downtown improvement grants were awarded to a bakery on Main Street and the Eagles Lodge on Commercial Street. Councilor Lueb attended National Night Out. She said the Library Board with its new members will meet tomorrow. The Park and Recreation Board made their annual tour to visit area parks. She noted that she completed her government accounting class and looks forward to bringing that perspective to the council. Mayor Snider reported on highlights of the Metro Mayor's Consortium which was pleased with state legislation to give cities more control over residential speed limits, a slightly modified QBS system where cost can be considered and improvements in auto theft crime prosecution. They were disappointed about HB 2001 which threatens home rule and will create a lot of work for Community Development. He mentioned HB 2415 related to public projects and City Attorney Rihala said Contracts Management Analyst Barrett is aware of it. Staff is unsure of impacts. Mayor Snider attended the ODOT ACT Region 1 meeting and noted that ODOT is speeding up its Highway 217 work. He said NW Cares is the only group that provides evidence-based care for children who may have been abused such as forensic interviewing and standardized processes. For the first time ever they provided more care for Washington County children than Multnomah County children which is a huge change.They are working on placing a facility someplace in Washington County at least for a satellite facility. TIGARD CITY COUNCIL MEETING MINUTES —August 13, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 9 ODOT has constructed 27 of the 35 auxiliary lanes and found that they are effective in bottleneck reduction. They will be looking at a second round so Tigard should be seeing a few more. He also reported on the Washington County Coordinating Committee where he heard discussion about a MAX train tunnel under the Willamette. Administrative Items: City Manager Wine said the Multi-Equity Summit will be held on October 19 and asked Council if any member was interested in serving on the steering committee. Council President Goodhouse volunteered. Fifth Tuesday in October Idea: Hold Police Patrol District office hours where a councilor and an officer set up in a coffee shop in each of the five districts. Staff will identify venues and it will be well advertised. Councilor Newton offered Committee for Citizen Engagement assistance. There may be a joint meeting with Council and the Tigard Chamber of Commerce in September. City Manager Wine will confirm. The US Conference of Mayors is supportive of the trade agreement and the broad feeling locally is to get this done. Council was supportive of sending a letter of support. City Manager Wine said this is important to trade-dependent businesses. Mayor Snider asked that the City Council recognize or honor the centennial of Women's Suffrage next year—date to be verified. Council President Goodhouse said he will be attending Railvolution and will miss the September 10 meeting. 1. BUSINESS MEETING IC=J A. At 7:32 p.m. Mayor Snider called to order the City Council,Local Contract Review Board and Town Center Development Agency meeting. B. City Recorder Krager called the roll. Present Absent Youth Councilor Turley ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Mayor Snider asked staff and council for any Non-Agenda Items. None. TIGARD CITY COUNCIL MEETING MINUTES —August 13, 2019 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 9 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—City Manager Wine said there was none. B. Update from Police Chief McAlpine—The Chief reported there was an uptick in societal crimes such as disorderly conduct and drugs. She noted that the City is still waiting to hear from ODOT before beginning photo red light enforcement. Staff is working on the residential parking permit process,including checking on best practices, and will be meeting soon with the City Manager. She shared information on what the DEA D51 Task Force has been doing. There is one Tigard detective assigned and so far in August, 35 pounds of meth have been seized from a courier from California. The Tigard K-9 narcotics dog assisted with a DEA traffic stop in Tigard which yielded 100 pounds of meth and four kilos of heroin. Drug Interdiction PDX yielded$140,000 and 48 pounds of marijuana intended to be shipped out of state in vacuum bags. She said drugs are carried on the I-5 corridor and she wanted to raise awareness of the DEA benefit to Tigard. She said members of the DEA D51 Task Force were named divisional employees of the month. One investigation yielded 300 pounds of meth, 17 pounds of heroin and$200,000 in assets. Chief McAlpine noted that two Washington County deputies were shot and Tigard had two hostage negotiators at the scene. Another detective was there to help extract the deputies. C. Tigard Area Chamber of Commerce—CEO Mollahan gave an update on Tigard Chamber of Commerce activities and upcoming events. She asked Council to save the date for the joint City of Tigard/Chamber of Commerce Business Forum on September 11. Recently, there were ribbon cuttings for the Oregon Academy of General Dentistry Foundation, the Break Room food cart pod behind Sherrie's Jewel Box and an upcoming ribbon cutting on August 21 for Workonomy Hub at Office Depot/Office Max. She said the annual Farm to Table Dinner at the Fanno Creek House was successful despite the weather. The Chamber is hiring a quarter-time Assistant Farmers Market Manager and the TDA hired Kelly Marks as its Program Manager. Ms. Mollahan said September 7 is the date for the Street Fair and Latino Festival. There are already 130 vendors signed up. Mayor Snider suggested there be a City Council booth. Councilor Newton asked for the deadline for Leadership Tigard applications and CEO Mollahan said it is September 20. D. Citizen Communication -Mayor Snider called on Art Lewellan who had signed up to speak but he was no longer present. He left written testimony which has been added to the packet for this meeting. 3. CONSENT AGENDA (Tigard City Council) A. RECEIVE AND FILE 1. Council Calendar 2. Tentative Agenda TIGARD CITY COUNCIL MEETING MINUTES —August 13, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 w-ww.tigard-or.go`, I Page 4 of 9 B. APPROVE CITY COUNCIL MINUTES • April 23, 2019 • June 4,2019 • June 11,2019 • June 18,2019 • June 25,2019 • July 16,2019 Councilor Newton moved for approval of the Consent Agenda. Councilor Lueb seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ 4. CONSIDER RESOLUTION APPOINTING MEMBERS TO THE LEVY AND BOND TASK FORCE Assistant City Manager Nyland presented the staff report. She said in 2017, seventeen members were convened to a task force to advise council on a voter approved local option levy which was on the May 2018 ballot. They met from July 2017 through April of 2018. The task force was reassembled because a current council goal is to pursue another local option levy. Council is being asked to approve a resolution appointing the new members. Council President Goodhouse moved to approve Resolution No. 19-32. Councilor Newton seconded the motion. City Recorder Kragen read the number and title of the resolution. Resolution No. 19-32—A RESOLUTION APPOINTING AHSHA MIRANDA, LINDA MONAHAN,JOHN ROBERTS,MARC WOODARD AND BRENDA FRANK AS VOTING MEMBERS OF THE LEVY BOND TASK FORCE Mayor Snider conducted a vote and the motion passed unanimously. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ TIGARD CITY COUNCIL MEETING MINUTES —August 13, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 5 of 9 Councilor Newton said she and Councilor Lueb will serve as council liaisons and she looks forward to working with this group. 5. CONSIDER RESOLUTION TO AMEND MASTER FEES AND CHARGES SCHEDULE City Attorney Rihala presented this item and said changes are in three categories. The first reflects recent changes in the names of the applications for development approval in the Tigard Downtown Plan District to make them consistent with updates Council approved in the Community Development Code on July 9, 2019. The second change is updating the charges to clarify requirements in the Urban Forestry Manual by removing bonding for land partitions, subdivisions and street trees. Street trees will be included in the bond for street improvements. This resolution also updates the fees charged for 2-lot and 3-lot land partitions which were inadvertently switched. Changes were also made in the System Development Charge section to replace the "multi-family" category with"other residential dwelling"in the Transportation and Parks SDCs to allow for more flexibility in housing types. This resolution also establishes citywide fees for special event permits and appeals. Councilor Lueb moved to approve Resolution No. 19-33. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the resolution and Mayor Snider conducted a vote. The motion passed unanimously. Resolution No. 19-33 —A RESOLUTION AMENDING THE MASTER FEES AND CHARGES SCHEDULE Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ *Note: During Non-Agenda Items at 8:00 p.m. it was brought to Council's attention that there should have been a public hearing for this item. At that time Mayor Snider opened a public hearing and invited anyone present to testify. No one came forward to speak. City Attorney Rihala said the staff report as presented earlier had not changed. Mayor Snider confirmed that he should conduct a second vote on this resolution. Councilor Newton moved to approve Resolution No. 19-33 and Council President Goodhouse seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. �'cs No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ TIGARD CITY COUNCIL MEETING MINUTES —August 13, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 6 of 9 Mayor Snider announced that the Town Center Development Agency was convened for this next agenda item. 6. CONSIDER RESOLUTION AUTHORIZING ISSUANCE OF DEBT SERVICE FOR URBAN RENEWAL PROJECTS Finance and Information Services Director LaFrance presented this item.The City of Tigard will be entering into full faith and credit financing to refinance an existing$1.3 million loan on existing debt sand finance up to $5,495,000 in debt for new projects in the downtown. He said this first action authorizes an IGA with the City of Tigard and delegates authority to the TCDA Executive Director or designee to negotiate the final terms and execute the agreement. Mr.LaFrance said the city has a new financial advisor working with bond council and this action must be taken by September 2,when a balloon payment is due. Based on the advice of the financial advisor, the Universal Plaza project will be funded with taxable debt. This relates to uses that have commercial purposes. He said another key concept for the TCDA Board to understand is the lending of credit. This agreement says debt will be paid by TCDA with taxable funding and some projects cannot be funded directly. In response to a question from Councilor Newton about a list of what will be funded,Mr. LaFrance said the centerpiece is the Universal Plaza,public restrooms for Rotary Plaza, an overlook at Fanno Creek at Main Street,Main Street Green Street second project and additional Fanno Creek Trail lighting. Director Goodhouse asked what sources will be used pay this back. Mr. LaFrance said the urban renewal agency will repay the debt with tax increment revenue. Director Lueb moved to approve TCDA Resolution No. 19-07. Director Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution. TCDA Resolution No. 19-07—A RESOLUTION OF THE TOWN CENTER DEVELOPMENT AGENCY AUTHORIZING INDEBTEDNESS FOR CAPITAL PROJECTS DESCRIBED IN THE URBAN RENEWAL PLAN FOR THE CITY CENTER URBAN RENEWAL Chair Snider conducted a vote and the motion passed unanimously. Yes No Director Goodhouse ✓ Director Newton ✓ Director Lueb ✓ Director Anderson ✓ Chair Snider ✓ Chair Snider announced that the Tigard City Council is reconvened for the remainder of the agenda. TIGARD CITY COUNCIL MEETING MINUTES —August 13, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 9 7. CONSIDER RESOLUTION AUTHORIZING INTERGOVERNMENTAL AGREEMENT WITH CITY OF TIGARD TO REPAY DEBT Finance and Information Services Director LaFrance presented this item. This is the second item in this process and if approved,will authorize the City of Tigard to enter into a refinancing agreement and staff to enter into a new agreement to fund$5,495,000 in urban renewal projects. Projects include the Universal Plaza design and construction,Rotary Plaza public restroom,Fanno Creek Overlook,Main Street Green Street contribution and Fanno Creek Trail lighting.The urban renewal agency board agreed to pay this debt using tax increment revenues in the previous agenda item. Staff recommends approval of the resolution. Mayor Snider commented on the importance of this agreement, saying he has been on the council since 2013 and acknowledged there were others in the room that were on council even earlier. He said it is exciting to those involved that the City will now be allowed to make the downtown even more desirable as a place where people want to be. Councilor Anderson moved to approve Resolution No. 19-34. Council President Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution. Mayor Snider conducted a vote and the resolution passed unanimously. Resolution No. 19-34—A RESOLUTION OF THE CITY OF TIGARD, OREGON AUTHORIZING FINANCING AND REFINANCING OF CAPITAL PROJECTS DESCRIBED IN THE URBAN RENEWAL PLAN FOR THE CITY CENTER URBAN RENEWAL AREA 1'es No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ 8. CONSIDER AWARD OF ROTARY PLAZA RESTROOM PURCHASE CONTRACT Senior Management Analyst Barrett and Jeff Peck Engineering Project Manager presented this agenda item.This contract is the second piece of a double restroom to be installed at Rotary Plaza. Funding for this project will come before Council in the first quarter supplemental budget. Councilor Newton asked if staff had more assurance that there would be enough in the urban renewal fund and Senior Management Analyst replied that he was not sure. Council President Goodhouse said this restroom has been a much-requested plaza amenity to the plaza. Council President Goodhouse moved to award the Rotary Plaza restroom purchase contract and Councilor Lueb seconded the motion. Mayor Snider conducted a vote and announced that the motion passed. TIGARD CITY COUNCIL MEETING MINUTES —August 13, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 9 Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ 9. NON-AGENDA ITEMS *City Attorney Rihala said there should have been a public hearing for consideration of the changes to the Master Fees and Charges Schedule, so she recommended redoing Agenda Item No. 5 by opening a public hearing and reconsidering the resolution. See Item 5 above. 10. EXECUTIVE SESSION: At 8:10 p.m. Mayor Snider read the citation that the Tigard City Council was entering into an executive session to discuss the work-related performance of the chief executive officer under ORS 192.660(2)(i). He said the City Council would adjourn from the Red Rock Creek Conference Room at the end of the Executive Session. The Executive Session ended at 8:38 p.m. 11. ADJOURNMENT At 8:38 p.m. Councilor Lueb motioned for adjournment. Council President Goodhouse seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Carol A. Krager,City Rec der A ,fFJas . Snider,Mayor gel Date TIGARD CITY COUNCIL MEETING MINUTES —August 13, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 9