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MIG ~ C200028 CITY OF TIGARD-CONTRACT SUMMARY FORM Contract Overview Contract/Amendment Number: C200028 Amendment 4 Contract Start Date: September 9, 2019 Contract End Date: March 31, 2022 Contract Title: Parks System Master Plan Contractor Name: Moore Iacofano Goltsman,Inc DBA MIG Contract Manager: Rick Gruen Department: PW Contract Costs Original Contract Amount: $220,000 Total All Previous Amendments: 0 Total of this Amendment: 0 Total Contract Amount: $220,000 Procurement Authority Contract Type: Personal Services Procurement Type: PCR 10.075 Contract Amendments Solicitation Number: LCRB Date: NA Account String: Fund-Division-Account Work Order—Activity Type Amount FY No funds added FY FY FY Contracts & Purchasing Approval Purchasing Signature: M0,C4AXIL&Sfef>{,,Z Comments extend contract to March 31, 2022 DocuSign Routing Route for Signature Name Email Address Contractor Melissa Erickson, Principal melissae@migcom.com City of Tigard Steve Rymer Stever@tigard-or.gov Final Distribution Contractor Melissa Erickson, Principal melissae@migcom.com Rachael Husted rachaelh@migcom.com Alex Dupey alexd@migcom.com Project Manager Rick Gruen Rickg@tigard-or.gov Carla Staedter Carlaktigard-or.gov Shauna Large shaunal o tigard-or.gov Buyer Machelle Stephens Machelles@tigard-or.gov DocuSign Envelope ID: E92FCD4D-ED9E-4F81-87C1-4055B7168C72 CITY OF TIGARD,OREGON AMENDMENT TO CONTRACT PARKS SYSTEM MASTER PLAN C200028 AMENDMENT #4 The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called City,and Moore Iacofano Goltsman,Inc(dba MIG),hereinafter referred to as Contractor, entered into on the 9'day of September 2019,is hereby amended as follows: 1. EFFECTIVE DATE AND DURATION This Agreement is effective upon the date of execution and expires on March 31, 2022 unless otherwise terminated or extended. All work under this Agreement must be completed prior to the expiration of the Agreement. IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD MOORE IACOFANO GOLTSMAN,INC(DBA MIG) br- I 11 pn x:J u ru e Signature Signature Steve Rymer Melissa Erikson Printed Name Printed Name 12/2/2021 12/2/2021 Date Date CITY OF TIGARD-CONTRACT SUMMARY FORM Contract Overview Contract/Amendment Number: C200028 Amendment 2 Contract Start Date: September 9, 2019 Contract End Date: November 30, 2021 Contract Title: Parks System Master Plan Contractor Name: Moore Iacofano Goltsman, Inc DBA MIG Contract Manager: Rick Gruen Department: Contract Costs Original Contract Amount: $220,000 Total All Previous Amendments: 0 Total of this Amendment: 0 Total Contract Amount: $220,000 Procurement Authority Contract Type: Personal Services Procurement Type: Formal RFP >S150K Solicitation Number: LCRB Date: Account String: Fund-Division-Account Work Order—Activit:1=e Amount FY FY FY FY Contracts & Purchasing Approval Purchasing Signature: Ma.-r-��Sf6p4-,� Comments extend contract to November 30, 2021 DocuSign Envelope ID:71C82D20-D9BC-48AC-8391-1BA580955033 CITY OF TIGARD,OREGON AMENDMENT TO CONTRACT PARKS SYSTEM MASTER PLAN C200028 AMENDMENT #3 The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called City,and Moore Iacofano Goltsman,Inc (dba MIG),hereinafter referred to as Contractor,entered into on the 9`i' day of September 2019,is hereby amended as follows: 1. EFFECTIVE DATE AND DURATION This Agreement is effective upon the date of execution and expires on August 31, 2024-, November 30, 2021,unless otherwise terminated or extended. All work under this Agreement must be completed prior to the expiration of the Agreement. IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD MOORE IACOFANO GOLTSMAN,INC(DSA MIG) $� w �A+e;!issn.£�iEsesL }Mi63RUiW i Signaturc Signature Steve Rymer Melissa Erikson Printed Name Printed Name 9/10/2021 9/10/2021 Date Date CITY OF TIGARD-CONTRACT SUMMARY FORM Contract Overview Contract/Amendment Number: C200028 Amendment 2 Contract Start Date: September 9, 2019 Contract End Date: August 31, 2021 Contract Title: Parks System Master Plan Contractor Name: Moore Iacofano Goltsman,Inc DBA MIG Contract Manager: Rick Gruen Department: Contract Costs Original Contract Amount: $220,000 Total All Previous Amendments: 0 Total of this Amendment: 0 Total Contract Amount: $220,000 Procurement Authority Contract Type: Personal Services Procurement Type: Formal RFP >$150K Solicitation Number: LCRB Date: Account String: Fund-Division-Account Work Order–Activity Type Amount FY FY FY FY FY Contracts & Purchasing Approval Purchasing Signature: �w = — Comments: Extend the Contract to August 31, 2021 CITY OF TIGARD,OREGON AMENDMENT TO CONTRACT PARKS SYSTEM MASTER PLAN C200028 AMENDMENT #2 The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called City,and Moore Iacofano Goltsman,Inc (dba MIG),hereinafter referred to as Contractor, entered into on the 9'day of September 2019,is hereby amended as follows: 2. EFFECTIVE DATE AND DURATION This Agreement is effective upon the date of execution and expires on jthie 30, 2020,August 31, 2021, unless otherwise terminated or extended. All work under this Agreement must be completed prior to the expiration of the Agreement. 10. METHOD &PLACE OF SUBMITTING NOTICE,BILLS AND PAYMENTS All notices, bills and payments shall be made in writing and may be given by personal delivery, mail or by fax. Payments may be made by personal delivery,mail,or electronic transfer. The following addresses shall be used to transmit notices,bills,payments,and other information: CITY OF TIGARD mooRE71ACofANo GOLTSMAN,INC DBA MIG Attn: Attn: Alex Dupey Rick Gruen, Infrastructure Manager Address: 13125 SW Hall Blvd., Address: 815 SW 2nd Avenue #200 Tigard, Oregon 97223 Portland, OR 97204 Phone: 503-718-2583 Phone: 503-297-1005 Email Address: e Email Address: alexd@migcom.com e� ar.ee , RickQktigard- yo and when so addressed, shall be deemed given upon deposit in the United States mail, postage prepaid, or when so faxed,shall be deemed given upon successful fax. In all other instances,notices,bills and payments shall be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to who notices, bills and payments are to be given by giving written notice pursuant to this paragraph. IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD MO`ORE IACOFANO GOLT m^INC DBA MIG) Signature Signature Steve Rymer Melissa Erikson,Principal Printed Name Printed Name 05/27/2021 5/26/21 Date Date City of Tigard CONTRACT CHANGE ORDER 13125 SW Hall Blvd. AMENDMENT SUMMARY Tigard,Oregon 97223 Phone- (503) 639-4171 FIELD CHANGE ORDER FORM Fax- (503) 684-7297 www.tigard-or.gov Project Title: Parks System Master Plan Project Manager: Martin McKnight Contractor:Moore Iacofano Goltsman, Inc IG Original Contract#: C200028 Effective Dates: 9/9/2019—6/30/2021 Chane Order/Amendment Amount: 0.00 Accounting String: Amendment Percentage Running Total: % Mir AMENDMENT DETAILS Parks Master Plan has not fully been completed and approved by City Council CHANGE ORDER DETAILS UNIT QTY UNIT$ TOTAL$ REASONING FOR CHANGE ORDER/AMENDMENT . BUDGET IMPACT AND REQUIRED ACTIONS REQUESTING PROJECT MANAGER APPROVING CITY STAFF Signature Signature Date Date Contractor is hereby authorized by the City of Tigard to perform CONTRACTOR the additional work described below in accordance with the terms and conditions detailed in the original contract along with all applicable rules,regulations,and laws that may be in effect for the Signature work. The unit pricing in the original contract shall apply to all additional work. A copy of this form, once completed, is to be forwarded to the Purchasing Office to ensure all changes to the encumbrances are met. Remember —the cumulative total of Amendments cannot exceed theproject's FY budget. Date CITY OF TIGARD,OREGON AMENDMENT TO CONTRACT PARKS SYSTEM MASTER PLAN C200028 AMENDMENT #1 The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called City, and Moore Iacofano Goltsman,Inc (dba MIG),hereinafter referred to as Contractor,entered into on the 9'' day of September,2019,is hereby amended as follows: 2. EFFECTIVE DATE AND DURATION This Agreement is effective upon the date of execution and expires on june 30, 2020 June 30, 2021, unless otherwise terminated or extended. All work under this Agreement must be completed prior to the expiration of this Agreement. 10. METHOD & PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS All notices,bills and payments will be made in writing and may be given by personal delivery,mail, or by fax. Payments may be made by personal delivery, mail, or electronic transfer. The following addresses will be used to transmit notices,bills, payments, and other information: CITY OF TIGARD MOORE IACOFANO GOLTSMAN,INC(DBA MIG) Attn: Steve Alar n, PIXI Divisions Alattager Attn: Alex Dupey Martin McKnight,Interim Parks Director Address: 13125 SW Hall Blvd Address: 815 SW 2"d Ave #200 Tigard, OR 97223 Portland, OR 97204 Phone: (503) 718-2583 Phone: (503) 297-1005 Email: _ Email: alexd e migcom.com martin@tigard-or.gov Notice will be deemed given upon deposit in the United States mail, postage prepaid, or when so faxed,upon successful fax. In all other instances,notices,bills and payments will be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to who notices, bills, and payments are to be given by giving written notice pursuant to this paragraph. IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized undersigned officer and Contractor has executed this Amendment upon signature and date listed below. CITY OF TIGARD MOORE IACoFANo GOLT m^INC (DBA MIG) Signa Signature Kathy Nyland , Assistant City Manager Lauren Schmitt, Principal Printed Name Printed Name 8/26/2020 8/19/20 Date Date CITY of TIGARD,OREGON-CONTRACT SUMMARY FORM (THISFORM MUST ACCOMPANY EVER Y CON7"RAC2) �1y��,\��/ Contract Title: Park System Master Plan Number: dY��/.._;;;'C� Contractor: MIG Contract Total: $220,000.00 Contract Overview: This is an_update to the Park$stem.M er Plan b, a consultant erperienced developing these t 2c of plans.. The last plan update was in.2009,and is outdated clue to the larg_c number of 12ark Vurehjses and developments with the_Patk mond. The Master Plan will help p-1 i the direction of.park,trails,and tcreation:-&t__tlie next 10 years and help determine acquisitions,development, operational needs,and capital improvements for that timeline. It will help planning,as well as operations and maintenance describe program needs,as well as give administrators,elected officials, and the public a chance to help shape the fixture of the overall parks trails, and recreation programs. Initial Risk Level: ❑ Extreme ❑ High ❑ Moderate ❑ Low Risk Reduction Steps: Risk Comments: Risk Signature: Contract Manager: Steve Martin _ Ext: 2583 Department: PW Type: "Personal Svc ❑ Professional Svc ❑ Architectural Agr ❑ Public Imp ❑ General Svc ❑ Engineering Svc ❑ Other: Start Date: ' zU/ End Date: d -2-02v Quotes/Bids/Proposal: MI[; /90/)6 Account String: - i isiOrder—Activity Tvne Arno= _ FY )Wks 400—'eagg 1Y FY FY FY Approvals- LCRB Date: � `20 _ Department Comments: Department Signature: Purchasing Comments: r Purchasing Signature: ATTACHMENT C CITY OF TIGARD,OREGON PERSONAL SERVICES CONTRACT PARKS SYSTEM MASTER PLAN THIS AGREEMENT made and entered into this 9' day of September, 2019 by and between the City of Tigard, a municipal corporation of the State of Oregon, hereinafter called City, and Moore Iacofano Goltsman,Inc. (dba MIG),hereinafter called Contractor. RECITALS WHEREAS, the City's 2019-2020 fiscal year budget provides for services related to the development of a parks system master plan;and WHEREAS, City has need for the services of a company with a particular training, ability, knowledge, and experience possessed by Contractor,and WHEREAS, City has determined that Contractor is qualified and capable of performing the professional services as City does hereinafter require,under those terms and conditions set forth, THEREFORE, the Parties agree as follows: 1. SERVICES TO BE PROVIDED Contractor will initiate services immediately upon receipt of City's notice to proceed together with an executed copy of this Agreement. Contractor agrees to complete work that is detailed in Exhibit A, incorporated herein by reference. 2. EFFECTIVE DATE AND DURATION This Agreement is effective upon the date of execution and expires on June 30,2020,unless otherwise terminated or extended. All work under this Agreement must be completed prior to the expiration of this Agreement. 3. COMPENSATION The City agrees to pay Contractor in accordance with the fee schedule outlined in Exhibit A. The total amount paid to the Contractor by the City may not exceed Two Hundred Twenty Thousand and No/100 Dollars ($220,000.00). Payments made to Contractor will be based upon the following applicable terms: A. Payment by City to Contractor for performance of services under this Agreement includes all expenses incurred by Contractor, with the exception of expenses, if any, identified in this Agreement as separately reimbursable. B. Payment will be made in installments based on Contractor's invoice, subject to the approval of the City Manager, or designee, and not more frequently than monthly. Unless otherwise agreed, payment will be made only for work actually completed as of the date of invoice. C. Payment by City releases City from any further obligation for payment to Contractor for services performed or expenses incurred as of the date of the invoice. Payment may not be considered acceptance or approval of any work or waiver of any defects therein. D. Contractor must make payments promptly,as due, to all persons supplying labor or materials for the performance of the work provided for in this Agreement. E. Contractor may not permit any lien or claim to be filed or prosecuted against the City on any account of any labor or material furnished. F. Contractor will pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. G. Contractor will pay all contributions or amounts due the Industrial Accident Fund from the contractor or any subcontractor. H. If Contractor fails,neglects,or refuses to make prompt payment of any claim for labor or services furnished to Contractor or a subcontractor by any person as such claim becomes due, City's Finance Director may pay such claim and charge the amount of the payment against funds due or to become due the Contractor. The payment of the claim in this manner does not relieve Contractor or their surety from obligation with respect to any unpaid claims. I. Contractor will promptly, as due, make payment to any person, co-partnership, association, or corporation, furnishing medical, surgical, and hospital care or other needed care and attention, incident to sickness or injury, to the employees of Contractor, of all sums that Contractor agrees to pay for the services and all moneys and sums that Contractor collected or deducted from the wages of employees pursuant to any law, contract, or agreement for the purpose of providing or paying for services. J. Contractor and its employees, if any, are not active members of the Oregon Public Employees Retirement System and are not employed for a total of 600 hours or more in the calendar year by any public employer participating in the Retirement System. K. Contractor must obtain,prior to the execution of any performance under this Agreement,a City of Tigard Business License. The Tigard Business License is based on a calendar year with a December 31st expiration date. New businesses operating in Tigard after June 30th of the current year will pay a pro-rated fee though the end of the calendar year. L. The City certifies that sufficient funds are available and authorized for this Agreement during the current fiscal year. Funding during future fiscal years is subject to budget approval by Tigard's City Council. 4. OWNERSHIP OF WORK PRODUCT City is the owner of and is entitled to possession of any and all work products of Contractor which result from this Agreement,including any computations,plans,correspondence,or pertinent data and information gathered by or computed by Contractor prior to termination of this Agreement by Contractor or upon completion of the work pursuant to this Agreement. 5. ASSIGNMENTIDELEGATION Neither party may assign, sublet or transfer any interest in or duty under this Agreement without the written consent of the other and no assignment has any force or effect unless and until the other party has consented. If City agrees to assignment of tasks to a subcontract, Contractor is fully responsible for the acts or omissions of any subcontractors and of all persons employed by them. Neither the approval by City of any subcontractor nor anything contained herein creates any contractual relation between the subcontractor and City. The provisions of this Agreement are binding upon and will inure to the benefit of the parties to the Agreement and their respective successors and assigns. 6. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR Contractor certifies that: A. Contractor acknowledges that for all purposes related to this Agreement, Contractor is an independent contractor as defined by ORS 670.600 and not an employee of City. Contractor is not entitled to benefits of any kind to which an employee of City is entitled and is solely responsible for all payments and taxes required by law. Furthermore,in the event that Contractor is found by a court of law or any administrative agency to be an employee of City for any purpose, City is entitled to offset compensation due, or to demand repayment of any amounts paid to Contractor under the terms of this Agreement, to the full extent of any benefits or other remuneration Contractor receives (from City or third party) as a result of said finding and to the full extent of any payments that City is required to make (to Contractor or to a third parry) as a result of said finding. B. Contractor is not an officer,employee,or agent of the City as those terms are used in ORS 30.265. 7. CONFLICT OF INTEREST The undersigned Contractor hereby represents that no employee of the City, or any partnership or corporation in which a City employee has an interest, has or will receive any remuneration of any description from Contractor,either directly or indirectly,in connection with the letting or performance of this Agreement, except as specifically declared in writing. If this payment is to be charged against Federal funds, Contractor certifies that he/she is not currently employed by the Federal Government and the amount charged does not exceed his or her normal charge for the type of service provided. 8. INDEMNIFICATION City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement. Contractor represents that all of its work will be performed in accordance with generally accepted professional practices and standards as well as the requirements of applicable federal, state, and local laws, it being understood that acceptance of a Contractor's work by City will not operate as a waiver or release. Contractor agrees to indemnify and defend the City,its officers,employees,agents,and representatives and hold them harmless from any and all liability,causes of action,claims,losses,damages,judgments, or other costs or expenses,including attorney's fees and witness costs (at both trial and appeal level, whether or not a trial or appeal ever takes place including any hearing before federal or state administrative agencies), that may be asserted by any person or entity which in any way arise from, during, or in connection with the performance of the work described in this contract, except liability arising out of the sole negligence of the City and its employees. Such indemnification will also cover claims brought against the City under state or federal worker's compensation laws. If any aspect of this indemnity is found to be illegal or invalid for any reason whatsoever, such illegality or invalidity does not affect the validity of the remainder of this indemnification. 9. INSURANCE Contractor and its subcontractors must maintain insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance must cover risks arising directly or indirectly out of Contractor's activities or work hereunder,including the operations of its subcontractors of any tier. The policy or policies of insurance maintained by the Contractor must provide at least the following limits and coverages: A. Commercial General Liability Insurance Contractor will obtain,at Contractor's expense,and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (CG 2010 1185 or equivalent). This coverage must include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate $2,000,000 Products-Completed Operations Aggregate $2,000,000 Personal&Advertising Injury $1,000,000 Each Occurrence $1,000,000 Fire Damage (Any one fire) $50,000 B. Commercial Automobile Insurance Contractor must also obtain, at Contractor's expense, and keep in effect during the term of the contract, Commercial Automobile Liability coverage including coverage for all owned, hired,and non-owned vehicles on an "occurrence" form. The Combined Single Limit per occurrence may not be less than$2,000,000. If Contractor uses a personally-owned vehicle for business use under this contract,the Contractor will obtain, at Contractor's expense, and keep in effect during the term of the contract, business automobile liability coverage for all owned vehicles on an "occurrence" form. The Combined Single Limit per occurrence may not be less than$2,000,000. C. Workers' Compensation Insurance The Contractor, its subcontractors, if any, and all employers providing work, labor, or materials under this Contract that are subject employers under the Oregon Workers' Compensation Law must comply with ORS 656.017,which requires them to provide workers'compensation coverage that satisfies Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers' compensation coverage for their workers who work at a single location within Oregon for more than 30 days in a calendar year. Contractors who perform work without the assistance or labor of any employee need not obtain workers' compensation coverage. All non- exempt employers must provide Employer's Liability Insurance with coverage limits of not less than$1,000,000 each accident. D. Additional Insured Provision All required insurance policies, other than Workers' Compensation and Professional Liability, must name the City its officers,employees,agents,and representatives as additional insureds with respect to this Agreement. E. _Insurance Carrier Rating Coverages provided by the Contractor must be underwritten by an insurance company deemed acceptable by the City. All policies of insurance must be written by companies having an A.M. Best rating of "A-VII" or better, or equivalent. The City reserves the right to reject all or any insurance carrier(s)with an unacceptable financial rating. F. Self-Insurance The City understands that some contractors may self-insure for business risks and the City will consider whether such self-insurance is acceptable if it meets the minimum insurance requirements for the type of coverage required. If Contractor is self-insured for commercial general liability or automobile liability insurance, Contractor must provide evidence of such self-insurance. Contractor must provide a Certificate of Insurance showing evidence of the coverage amounts on a form acceptable to the City. The City reserves the right in its sole discretion to determine whether self-insurance is adequate. G. Certificates of Insurance As evidence of the insurance coverage required by the contract, Contractor will furnish a Certificate of Insurance to the City. No contract is effective until the required Certificates of Insurance have been received and approved by the City. The certificate will specify and document all provisions within this contract and include a copy of Additional Insured Endorsement. A renewal certificate will be sent to the below address prior to coverage expiration. H. Primary Coverage Clarification The parties agree that Contractor's coverage is primary to the extent permitted by law. The parties further agree that other insurance maintained by the City is excess and not contributory insurance with the insurance required in this section. I. Cross-Liability Clause A cross-liability clause or separation of insureds clause will be included in all general liability, professional liability,pollution, and errors and omissions policies required by this Agreement. A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded to: City of Tigard Attn: Contracts and Purchasing Office 13125 SW Hall Blvd. Tigard, Oregon 97223 At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized representative of the issuing insurance company, may be required to be forwarded to the above address. Such policies or certificates must be delivered prior to commencement of the work. The procuring of such required insurance will not be construed to limit Contractor's liability hereunder. Notwithstanding said insurance, Contractor is obligated for the total amount of any damage, injury,or loss caused by negligence or neglect connected with this Agreement. 10. METHOD &PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS All notices,bills and payments will be made in writing and may be given by personal delivery,mail,or by fax. Payments may be made by personal delivery, mail, or electronic transfer. The following addresses will be used to transmit notices,bills,payments,and other information: CITY OF TIGARD MOORF IACOFANO GOLTSMAN,INC(DBA MIG) Attn: Steve Martin,PW Divisions Manager Attn: Alex Dupe), Address: 13125 SW Hall Blvd Address: 815 SW 2 `'Ave#200 Tigard,OR 97223 Portland,OR 97204 _ Phone: 503 718-2583 Phone: 503) 297-1005 Email: steve wti rand-or: ov Email: alexd u mi 7coin.com Notice will be deemed given upon deposit in the United States mail, postage prepaid, or when so faxed,upon successful fax. In all other instances,notices,bills and payments will be deemed given at the time of actual delivery. Changes may be made in the names and addresses of the person to who notices,bills,and payments are to be given by giving written notice pursuant to this paragraph. 11. SURVIVAL The terms, conditions, representations, and warranties contained in this Agreement survive the termination or expiration of this Agreement. 12. MERGER This writing is intended both as a final expression of the Agreement between the parties with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement. No modification of this Agreement will be effective unless and until it is made in writing and signed by both parties. 13. TERMINATION WITHOUT CAUSE At any time and without cause, City has the right in its sole discretion to terminate this Agreement by giving notice to Contractor. If City terminates this Agreement pursuant to this paragraph, City will pay Contractor for services rendered to the date of termination. 14. TERMINATION WITH CAUSE A. City may terminate this Agreement effective upon delivery of written notice to Contractor, or at such later date as may be established by City,under any of the following conditions: 1) If City funding from federal, state, local, or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services. This Agreement may be modified to accommodate a reduction in funds. 2) If federal or state regulations or guidelines are modified,changed,or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement. 3) If any license or certificate required by law or regulation to be held by Contractor, its subcontractors,agents, and employees to provide the services required by this Agreement is for any reason denied,revoked,or not renewed. 4) If Contractor becomes insolvent,if voluntary or involuntary petition in bankruptcy is filed by or against Contractor, if a receiver or trustee is appointed for Contractor, or if there is an assignment for the benefit of creditors of Contractor. Any such termination of this agreement under paragraph (A) will be without prejudice to any obligations or liabilities of either party already accrued prior to such termination. B. City,by written notice of default (including breach of contract) to Contractor, may terminate the whole or any part of this Agreement: 1) If Contractor fails to provide services called for by this Agreement within the time specified, or 2) If Contractor fails to perform any of the other provisions of this Agreement,or fails to pursue the work as to endanger performance of this Agreement in accordance with its terms, and after receipt of written notice from City, fails to correct such failures within ten (10) days or such other period as City may authorize. The rights and remedies of City provided above related to defaults (including breach of contract) by Contractor are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. If City terminates this Agreement under paragraph (B), Contractor will be entitled to receive as full payment for all services satisfactorily rendered and expenses incurred,provided, that the City may deduct the amount of damages, if any, sustained by City due to breach of contract by Contractor. Damages for breach of contract include those allowed by Oregon law, reasonable and necessary attorney fees,and other costs of litigation at trial and upon appeal. 15. ACCESS TO RECORDS City will have access to such books, documents, papers and records of Contractor as are directly pertinent to this Agreement for the purpose of making audit,examination,excerpts and transcripts. 16. HAZARDOUS MATERIALS Contractor will comply with all federal Occupational Safety and Health Administration (OSHA) requirements and all Oregon safety and health requirements. In accordance with OSHA and Oregon OSHA Hazard Communication Rules,if any goods or services provided under this Agreement may release, or otherwise result in an exposure to, a hazardous chemical under normal conditions of use (for example, employees of a construction contractor working on-site), it is the responsibility of Contractor to provide the City with the following information: all applicable Safety Data Sheet, the identity of the chemical/s, how Contractor will inform employees about any precautions necessary, an explanation of any labeling system, and the safe work practices to prevent exposure. In addition, Contractor must label, tag,or mark such goods. 17. FORCE MAJEURE Neither City nor Contractor will be considered in default because of any delays in completion and responsibilities hereunder due to causes beyond the control and without fault or negligence on the part of the parties so disenabled,including but not restricted to, an act of God or of a public enemy, civil unrest,volcano,earthquake,fire, flood, epidemic, quarantine restriction,area-wide strike, freight embargo,unusually severe weather or delay of subcontractor or supplies due to such cause;provided that the parties so disenabled will within ten (10) days from the beginning of such delay, notify the other party in writing of the cause of delay and its probable extent. Such notification will not be the basis for a claim for additional compensation. Each party will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will,upon cessation of the cause,diligently pursue performance of its obligation under the Agreement. 18. NON-WAIVER The failure of City to insist upon or enforce strict performance by Contractor of any of the terms of this Agreement or to exercise any rights hereunder should not be construed as a waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights on any future occasion. 19. HOURS OF LABOR, PAY EQUITY In accordance with ORS 279B.235,the following are hereby incorporated in full by this reference: A. Contractor may not employ an individual for more than 10 hours in any one day, or 40 hours in any one week, except as provided by law. For contracts for personal services, as defined in ORS 279A.055, Contractor must pay employees at least time and a half pay for all overtime the employees work in excess of 40 hours in any one week, except for employees who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201 to 209 from receiving overtime. B. Contractor must give notice in writing to employees who work on a public contract,either at the time of hire or before commencement of work on the contract,or by positing a notice in a location frequented by employees, of the number of hours per day and days per week that the employees may be required to work. C. Contractor may not prohibit any of Contractor's employees from discussing the employee's rate of wage,salary,benefits or other compensation with another employee or another person and may not retaliate against an employee who discusses the employee's rate of wage, salary, benefits or other compensation with another employee or another person. D. Contractor must comply with the pay equity provisions in ORS 652.220. Compliance is a material element of this Agreement and failure to comply will be deemed a breach that entitles City to terminate this Agreement for cause. 20. NON-DISCRIMINATION Contractor will comply with all federal, state, and local laws, codes, regulations, and ordinances applicable to the provision of services under this Agreement,including,without limitation: A. Title VI of the Civil Rights Act of 1964; B. Section V of the Rehabilitation Act of 1973; C. The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act (ADAAA) of 2008 (Pub L No 101-336);and D. ORS 659A.142,including all amendments of and regulations and administrative rules,and all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. 21. ERRORS Contractor will perform such additional work as may be necessary to correct errors in the work required under this Agreement without undue delays and without additional cost. 22. EXTRA(CHANGES) WORK Only the City's Project Manager for this Agreement may change or authorize additional work. Failure of Contractor to secure authorization for extra work constitutes a waiver of all right to adjust the contract price or contract time due to such unauthorized extra work and Contractor will not be entitled to compensation for the performance of unauthorized work. 23. WARRANTIES Contractor will guarantee work for a period of one year after the date of final acceptance of the work by the owner. Contractor warrants that all practices and procedures,workmanship and materials are the best available unless otherwise specified in the profession. Neither acceptance of the work nor payment therefore relieves Contractor from liability under warranties contained in or implied by this Agreement. Any intellectual property rights delivered to the City under this Agreement and Contractor's services rendered in the performance of Contractor's obligations under this Agreement, will be provided to the City free and clear of any and all restrictions on or conditions of use, transfer, modification, or assignment, and be free and clear of any and all liens, claims, mortgages, security interests, liabilities, charges, and encumbrances of any kind. 24. ATTORNEY'S FEES In the event an action, suit of proceeding, including appeal, is brought for failure to observe any of the terms of this Agreement, each party is responsible for that party's own attorney fees, expenses, costs and disbursements for the action, suit,proceeding,or appeal. 25. CHOICE OF LAW,VENUE The provisions of this Agreement are governed by Oregon law. Venue will be the State of Oregon Circuit Court in Washington County or the U.S.District Court for Oregon,Portland. 26. COMPLIANCE WITH STATE AND FEDERAL LAWS RULES Contractor will comply with all applicable federal,state and local laws,rules and regulations applicable to the work in this Agreement. 27. CONFLICT BETWEEN TERMS In the event of a conflict between the terms of this Agreement and Contractor's proposal, this Agreement will control. In the event of conflict between a provision in the main body of the Agreement and a provision in the Exhibits, the provision in the main body of the Agreement will control. In the event of an inconsistency between Exhibit A and Exhibit B,Exhibit A will control. 28. AUDIT Contractor will maintain records to assure conformance with the terms and conditions of this Agreement and to assure adequate performance and accurate expenditures within the contract period. Contractor agrees to permit City,the State of Oregon,the federal government,or their duly authorized representatives to audit all records pertaining to this Agreement to assure the accurate expenditure of funds. 29. SEVERABILITY In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any court of competent jurisdiction,the validity of the remaining terms and provisions will not be impaired unless the illegal or unenforceable provision affects a significant right or responsibility,in which case the adversely affected party may request renegotiation of the Agreement and,if negotiations fail,may terminate the Agreement. 30. COMPLIANCE WITH TAX LAWS Contractor represents and warrants that Contractor is, to the best of the undersigned's knowledge, not in violation of any Oregon tax laws including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318. Contractor's failure to comply with the tax laws of this state or a political subdivision of this state before the Contractor executed this Agreement or during the term of this Agreement is a default for which the City may terminate this Agreement and seek damages and other relief available under the terms of this Agreement or applicable law. 31. COMPLETE AGREEMENT This Agreement,including the exhibits,is intended both as a final expression of the Agreement between the Parties and as a complete and exclusive statement of the terms. In the event of an inconsistency between a provision in the main body of the Agreement and a provision in the Exhibits, the provision in the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and Exhibit B,Exhibit A shall control. No waiver, consent, modification, or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. Contractor,by the signature of its authorized representative,hereby acknowledges that he/she has read this Agreement,understands it and agrees to be bound by its terms and conditions. IN WITNESS WHEREOF,City has caused this Agreement to be executed by its duly authorized undersigned officer and Contractor has executed this Agreement on the date hereinabove first written. Awarded by Tigard's Local Contract Review Board at their September 3,2019 business meeting. CITY OF TIGARD Moor/laofanpp;olts�►t an,Inc(dba MIG) I By: Marty Wine,City Manager By: uth ' cdContractU,Yepresentative q �� 1 •I Date Date EXHIBIT A SCOPE OF WORK Contractor and subconsultants will assist the City to develop the Parks Master Plan. The overarching goal of this plan is to assist the city in implementing their vision of becoming the most walkable community in the Pacific Northwest. Assumptions for Meeting and Deliverables: A. Contractor Assumes that for all deliverables, unless noted in the task, the city will provide a single set of non-contradictory comments on draft deliverables. B. Contractor assumes two rounds of revisions for major deliverables. C. Contractor assumes that the city will be responsible for securing meeting locations and other logistics related to public events. D. City will be responsible distributing media, advertising, and other means to publicize public events that is produced by the Contractor TASKS Task 1: Project Management and Team Oversight 1.1 Project Management/Team Oversight: Contractor will provide overall team coordination and project management for the duration of the contract. The contractor will coordinate with the city on general logistics, planning and deliverables, and public events. This task includes regular oversight of the statement of work, project team coordination, subcontractor management and coordination, budget management and QA/QC monitoring,as well as ad hoc voice, e-mail and fax communications. 1.2 Team Meetings/Coordination Calls The Contractor will coordinate with the city to schedule and facilitate bi-weekly project management team coordination meetings or conference calls focused on moving tasks forward and addressing project issues as they arise. Contractor will provide a brief e-mail summary of the coordination meeting, documenting project decisions and next steps, as applicable, to the City. Contractor assumes that coordination meetings will be primarily by phone,but could also include internal work sessions with city staff and/or stakeholders,in addition to covering general project issues. Contractor team staff in attendance will be primarily the contractor PM with Contracting team members taking part in the calls or meetings as needed to complete their tasks and coordinate with city staff. Contractor will establish and maintain a file sharing/project coordination tool to manage deliverable and project information. Task 1 Deliverables: A. Overall project management, staff coordination QA/QC monitoring B. Coordinate and facilitate team meeting or coordination calls Task 2: Understanding Tigard's Context 2.1 Project Kickoff Meeting: Contractor will facilitate an approximately 3-hour meeting to identify measures of success for the project, review the scope of work, schedule and communications protocols for the overall effort and advancing thoughts about key elements, task dependencies and completion of the project. Contractor will provide a summary of the meeting including identifying any key outcomes. 2.2 Background Information Review Contractor will prepare a consolidated request for information letter that identifies background information and data needs, including but not limited to GIS data, existing inventories, site master plans relevant reports and documents, recreation participation data,budget data, capital improvement plans, and population data relevant to the Master Plan. Using the information provided, Contractor will review the documents and create a list of sources to be used in future tasks. 2.3 Project Branding: Contractor will develop a document banner/header and template for use in documents,public engagement materials, the project webpage, eblasts, and associated project materials to create a visible identity for the project that is consistent with Tigard's identity. Contractor will create a draft banner and template and revise it based on one set of consolidated comments from the City. 2.4 Demographic Profile Contractor will review current demographic and socioeconomic information to provide a snapshot of the Tigard community. This summary will be incorporated into the Planning Context Summary Memo (Task 2.5) and inform the community engagement strategy and the gap analysis completed as part of Task 5. Contractor will develop a brief memorandum formatted to be incorporated into the Draft Parks Plan developed in future tasks. This effort will rely on data provided by the City and readily available public information. 2.5 Planning Context Summary Memo: Using information gathered in Tasks 2.1,2.2 and 2.4,Contractor will develop a summary memo documenting key considerations that will affect parks and recreation needs and the Master Plan, including land use and population projections(residential and employment)and related planning efforts. Task 2 Deliverables: A. Agenda,attendance and summary of Project Kickoff Meeting B. Background review annotated bibliography C. Project brand (banner) and general page template D. Draft and final Planning Context Summary Memorandum Task 3: Inventory, Mapping and Existing Conditions 3.1 Base Map Existing Parks Using GIS data provided by the City,Contractor will create a base map showing existing parks, open space,recreation facilities, and trails within the Tigard Urban Services Boundary, including information on City planning areas,water bodies,roadways,schools,etc. The map(s) will be incorporated into the state of Tigard Parks and Recreation Summary Report (Task 3.5). 3.2 Inventory Review and Update: Contractor will coordinate with the City to procure an inventory of major elements of each park that can be incorporated into the City's GIS-based asset management system. Contractor will use information from the 2009 Parks System Master Plan as the foundation for the inventory. Contractor will coordinate with the City to identify major park elements that have changed since 2009,including acquisition of new parks and open space. No fieldworks is anticipated as part of this task. Using existing asset data from the inventory, Contractor will conduct a preliminary condition and capacity evaluation to identify sites that have reinvestment needs or that have capacity to add recreation value. 3.3 Park Tour and Follow-Up Evaluation: Contractor will spend a day touring Tigard parks,trails,and public spaces,as well as opportunity sites and growth areas. City staff will accompany Contractor.The tour will provide an opportunity to discuss strengths and challenges of the park system at representative sites and discuss issues such as operations,opportunities,planned partnerships,development or improvements,and maintenance. Following the tour,Contractor will conduct one additional day of fieldwork to ground truth the results of the condition and capacity evaluation completed as part of Task 2.2. 3.4 City Staff Workshop Using the information gathered in previous tasks,Contractor will facilitate an approximately two-hour meeting with City Staff to review information gathered to date,including the park assessment results. Upon completion of the Workshop, Contractor will update the inventory and assessment with City comments. Contractor will provide a final version of the inventory and assessment to the City.The expected outcomes of this,task are an agreed upon parks assessment that can be carried forward into Task 4 and 5. 3.5 State of Tigard Parks and Recreation Summary Report: Contractor will develop a State of Tigard Parks&Recreation Summary Report to provide a user-friendly,digestible summary of the opportunities and challenges for parks and recreation in Tigard today.As an Appendix, Contractor will prepare a table-format inventory of parks and recreation assets in Tigard,including non-City assets. Contractor will include a summary of recreation programming available in Tigard today.This will serve as the baseline of information for the Needs Assessment and will become input for the Master Plan document prepared in later Tasks. Task 3 Deliverables: A. Draft and final base map of existing parks B. Draft and final inventory of existing parks (Matrix format) suitable for inclusion in City asset mapping program C. Agenda, attendance and summary of internal city staff workshop D. Draft and final State of Tigard Parks and Recreation Summary Report Task 4: Meetings, Presentations, Involvement and Feedback 4.1 Public Engagement Plan Following the kick-off meeting with the PMT, Contractor will prepare a Public Engagement Plan that identifies target audiences and key partners to engage in the Master Plan process, defining how community engagement techniques and notification strategies will be deployed, including the identification of venues and events, and clarifying roles and responsibilities. The Public Engagement Plan will also identify ways to engage community members who are culturally and linguistically isolated. Outcomes of this strategy will include increased capacity to connect with the diverse community, specific input to enhance the cultural relevance of the updated plan and the park system. Following review by the City, Contractor will finalize the document. 4.2 Stake Holder Meetings Based on the list of stakeholders the City identifies, Contractor will complete up to eight stakeholder meetings and summarize the input in one combined summary document that will be incorporated into the Community Involvement chapter of the Master Plan. 4.3 Focus Group's City will organize and Contractor will facilitate up to three focus group meetings (10-12 people per group) with user groups such as organized sports interests, youth, and seniors to identify their key issues, priorities, and perceived needs related to recreation. Contractor will provide discussion questions in advance of the meetings to the City for review. Contractor assumes the meetings will be scheduled to occur on the same day and last approximately one hour per meeting. Contractor will summarize key themes emerging from all focus group meetings in a brief summary memo. 4.4 Pop-Up Engagement Tool Kit Contractor will design up to four interactive display boards for the City to use during"pop-up" activities near popular community gathering places,at recreation facilities or in conjunction with planned community events. These pop-ups use interactive displays that allow residents to identify community needs and priorities and learn about the planning process. Contractor will draft questions for City review, incorporate the questions into large interactive display boards and revise materials based on one set of consolidated edits. Contractor will provide written instructions for how to manage a pop-up and collect data.Upon completion of the City-led pop- ups,Contractor will develop a single summary of the results to be incorporated into the Master Plan,assuming up to six sessions will be completed. 4.5 Public Open House Contractor will design and facilitate an open house that will focus on ideas, opportunities and challenges for Tigard parks. Contractor will use information gathered through stakeholder meetings and focus groups to ask questions about existing park facilities and desired amenities. Contractor will provide a summary of the open house in PowerPoint format, combined with the Online Interactive Mapping task (Task 4.6) that will serve as the online extension of the workshop. 4.6 Online Map-Based Survey Contractor will design an interactive online map exercise to expand on the initial community input at public workshop.This survey will facilitate input from community members who could not attend the workshop.The interactive map will be available in up to three languages,mobile- device friendly, and simple to use. Upon completion of the survey, Contractor will incorporate the results in the PowerPoint summary from Task 4.5. 4.7 Community Workshop: Priorities and Trade-Offs Contractor will design a community workshop to elicit input on priorities, recommendations and trade-offs. This will be paired with an online version of the workshop to extend opportunities for participation. Contractor will design the prioritization exercise(which may use an electronic keypad polling system), develop an agenda and materials and facilitate the workshop.Contractor will provide an online version of the in-person workshop,which the City will publicize to extend the engagement opportunity. After the close of the online version (approximately 2 weeks after the workshop),Contractor will prepare a PowerPoint summary of the results. 4.8 PRAB Meetings Contractor will prepare for and facilitate up to four PRAB meetings during the Master Plan process to gather input on interim deliverables and plan recommendations. Contractor will develop an agenda for each meeting and provide a summary of the meeting within one week of the meeting date 4.9 City Council Meetings Contractor will prepare for and attend up to two City Council meetings during the Master Plan process to provide project updates and with adoption.Contractor will assist the City in preparing the presentation for the City Council meetings as well as presenting material. Task 4 Deliverables: A. Draft and final Public Engagement Plan,including equity outreach methodology B. Attendance and facilitation of up to eight (8) stakeholder meetings. Consolidated summary of results C. Attendance and facilitation of up to three (3) focus group meetings. Consolidated summary of results D. Pop-up engagement toolkit for City use at public events E. Coordination, facilitation and attendance of a public workshop F. Develop, administer and summarize results of online survey G. Develop and administer a priorities and trade-offs meeting and online survey H. Attendance,presentation and facilitation of up to four(4) PRAB meetings I. Attendance and presentation at up to two (2) City Council Meetings Task 5: Gap Analysis and Needs Assessment 5.1 Recreation Trends Contractor will identify key trends and innovations for providing parks,facilities,and programs that are relevant to Tigard. Contractor will develop a brief memorandum formatted as a chapter of the Recreation Needs Summary Report(Task 5.6) that summarizes key themes and trends. 5.2 10-Minute Walk Analysis Related to parks and development adjacencies, Contractor will use TPL ParkServeTM data as a basis for the 10-minute walk analysis, adding Tigard's data to refine the analysis. This analysis will identify gap areas in 10-minute walk park access and can be overlaid with results of the condition and capacity analysis completed in Task 2. Contractor will produce a map identifying the results of the analysis. The map will be formatted to be incorporated into Recreation Needs Summary Report(Task 5.6). 5.3 Opportunities and Gaps Using information gathered through previous tasks,Contractor will identify locations,if needed, for new or expanded recreation facilities and amenities. Contractor will develop a brief memorandum, formatted as a chapter to be incorporated into Recreation Needs Summary Report(Task 5.6).The analysis will consider connectivity between existing parks and recreation facilities as well as new parks in new growth areas such as Tigard Terrace. It will also address recreation programming needs and opportunities. 5.4 Recreation needs Summary Report The Recreation Needs Summary Report will identify recreation needs in Tigard, overlaying results of the community engagement process with the evaluations completed in Tasks 2 and 4 to identify needs and priorities today and project needs in the future based on Tigard demographics and land use patterns. Task 5 Deliverables: A. Draft and final Recreation Trends memorandum B. 10-minute Walk analysis C. Draft and final Opportunities and Gaps memorandum D. Draft and final Recreation Needs Summary report Task 6: Recommendations and Prioritization 6.1 City Staff Workshop Contractor will coordinate with the City to organize and facilitate an internal workshop to get input on recommendations, capital projects and priorities. Outcomes of this task will form the foundation on the implementation chapter of the Parks Master Plan.The internal workshop will include a review of public input and needs assessment to provide a foundation for draft recommendations, including capital projects and policy direction for Tigard. Contractor will provide a summary of the meeting. 6.2 Systemwide Recommendations Using the results of Task 6.1, Contractor will prepare systemwide policy recommendations, including identification of methods or projects to meet needs,promote connectivity,maximize assets and achieve cost efficiencies. These policies will address systemwide policies, including recommendations that can be easily incorporated into the City's Comprehensive Plan. As part of the systemwide recommendations, Contractor, in consultation with the City, will identify operational considerations, such as site maintenance and programming. Different maintenance levels of service and priorities will be defined for parks, with sites assigned to appropriate levels based on the age,condition and types of facilities,level of site use,asset value and function,and similar site characteristics. 6.3 Site-Specific Recommendations and Capital Project List Contractor will update the project list in the current Parks Master Plan with new or revised actions for each existing or proposed park based on the input of the community and staff.These recommendations will be presented in list form for review by City staff. Contractor will also update the assumptions in the project cost model to include current costs, types of projects, and prioritization. This model will be sortable based on park type, planning area,and prioritization. Contractor will deliver the cost model as a spreadsheet model and PDF exports for inclusion as an appendix to the plan. 6.4 Prioritization Criteria and Process Contractor will develop criteria to prioritize recommendations and improvements and a process for evaluating priorities regularly to incorporate into annual CIP planning and budgeting. The criteria for prioritizing projects will be developed,in part,as part of Task 6.1 where city staff will provide input on how to implement elements of the Parks Master Plan. Task 6 Deliverables: A. Agenda,attendance and summary of internal city staff workshop B. Draft and final Systemwide Recommendations memorandum C. Draft and final Site Specific Recommendations and Capital Project List (matrix) D. Draft and final Prioritization and Selection Process Criteria Task 7: Staff/Funding Needs and Strategies 7.1 Baseline Assessment: Staffing and Funding Contractor will identify Tigard's current level of staffing for parks and recreation services and evaluate a three-year history of capital and operating funding. Contractor will develop comparatives to provide context for Tigard's staffing and funding levels today. 7.2 Staffing and Funding Needs (3 Scenarios) Using the baseline assessment and input from City staff,Contractor will develop three scenarios to evaluate alternative futures for Tigard parks and recreation services that will explore different staffing and funding levels and the implications and pros/cons of each. 7.3 Funding and Staffing Recommendations Based on City feedback on the scenarios developed in Task 7.2,Contractor will develop a set of recommendations on funding and staffing. Task 7 Deliverables: A. Draft and final Baseline Staffing and Funding Assessment memorandum B. Draft and final Staffing and Funding Needs memorandum C. Draft and final Staffing and Funding Recommendations Task 8: Final Document and Adoption 8.1 Preliminary Plan Outline Contractor will develop an annotated outline that builds on previous tasks and City direction. The outline will provide an overall snapshot of the Plan organization,document format("mock- ups"of sample page layouts),and a list of proposed graphics.The outline will also establish how the contents of the previous work products and other important elements are integrated into the Parks Master Plan document 8.2 Administrative Draft Plan Contractor will prepare an Administrative Draft Plan for internal review by City staff.This draft will be provided in Word format to facilitate edits and feedback.Revisions will be incorporated into the Public Draft. City staff will provide Contractor with a single set of consolidated comments on the Administrative Draft Plan. 8.3 Public Draft Plan Using comments from City staff on the Administrative Draft,Contractor will update and publish the Public Draft plan. The document will be delivered in PDF format sized for high-quality printing,as well as online distribution.Contractor will also provide a comment tracking sheet to collect public comments as part of the public review of the plan. Upon completion of public review of the Public Draft Plan, Contractor will provide a consolidated list of comments and revisions for the City's records. 8.4 Adopted Plan Based on the comments received from the Planning Commission, City Council, and the public, Contractor will revise the Public Draft Plan to create a Final Plan document for approval by City Council. Task 8 Deliverables: A. Preliminary Draft Outline B. Administrative Draft Master Plan C. Public Draft Master Plan and online review form for Master Plan public comment D. Final Parks Master Plan e f a z a 2 a .g... .3 3 8.3 ,A A�a i as 'R:R A R a A:a!a A A_�A Ary��T��--•p-R �$:a�R� a Ra;a A a-a A.S'� R Ra A a RB& � A - - ---------- P. S9 S:a:x II 'a.a;Ata a R a R a a R.g R R n_b: .a':a a:a:a ■ .4-a ] a ' x a;x'a'B-m P i 9 5t...E e S S 3£ a x;a A-3.8 3 R R a s S 8 g A f ... .. .. u ....,_ .._.. u S S QI O ' E: dI �i