Resolution No. 19-36 CITY OF TIGARD,OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 19
A RESOLUTION OF THE CITY COUNCIL AMENDING THE BYLAWS OF THE TIGARD
TRANSPORTATION ADVISORY COMMITTEE ('ITAC)
WHEREAS,the Transportation Advisory Committee was formed by Council Resolution No. 09-14 to
act as an advisory body to the City Council and staff and to provide a venue for citizen input and
awareness of transportation issues; and
WHEREAS, certain revisions to the bylaws approved under the resolution are necessary for the
Transportation Advisory Committee to perform its established functions;and
WHEREAS, Tigard City Council wishes to clarify TTAC's role and more accurately reflect TTAC's
current charge relative to Tigard's adopted Complete Streets Policy; and
WHEREAS,TTAC discussed at their September 4, 2019 meeting and voted in support of amending
governing bylaws.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: Bylaws governing the Tigard Transportation Advisory Committee are hereby
amended as specified in Exhibit A.
SECTION 2: This resolution is effective immediately upon passage.
PASSED: This V�j day of
May iry of Tigard
ATTEST:
2 Z A z*
City Recorder- City of Tigard
RESOLUTION NO. 19- 3�
Page 1
EXHIBIT A
City o f Tigard
g , Tigard Transportation Advisory Committee
BYLAWS
September 24, 2019 City Council Meeting
SECTION I. CHARGE AND DUTIES
A. The Tigard Transportation Advisory Committee (TTAC) hereafter referred to as the"Committee" shall
have no powers except as conferred by resolution,City Charter,Tigard Municipal Code, or the Oregon
Revised Statutes.
B. The Committee and its members shall conduct itself in a manner that's in keeping with applicable federal,
state,and local laws pertaining to conduct and ethics and the City of Tigard Code of Conduct.Any violation
of the provisions of such laws shall be grounds for removal from office.
C. It shall be the function of the Committee to act as an advisory body to the City Council and city staff
pursuant to these bylaws.
D. TTAC serves in an advisory role to staff and Council on a broad range of relevant transportation issues
reflecting city priorities and work program capacity,which may include,but is not limited to:
1. Complete Streets Policy implementation
4-: 2.Project prioritization for funding in the Capital Improvement Program
3. Preparation of multimodal transportation system plans and corresponding transportation
financing/capital investment programs
3- 4. Developing funding mechanisms and sources to implement transportation projects
4. 5. Traffic safety
-5- 6. Input on project development and concept design
E. The Committee may form project-based subcommittees to investigate areas relevant to its charge or duties
pursuant to this section.
1. A subcommittee shall include at least one member who is also a member of TTAC.
2. A subcommittee shall operate in accordance with the TTAC bylaws, subject to the direction of
TTAC and City Council.
3. TTAC may dissolve a subcommittee at the time that TTAC determines the work to be substantially
completed or no longer productive.
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SECTION H. COMPOSITION
A. The Committee shall consist of eleven (11) members appointed by the City Council with the following
representation and restrictions:
1. There shall be at least one (11 self-identified pedestrian advocate;
2. There shall be at least one (1� self-identified bicycle advocate;
3. There shall be at least one (1) regular transit user;
4- 4.There shall be at least two (2) representatives who own or have primary management
responsibility for businesses, employers, or major institutions within the City of Tigard;
5. There shall be at least eight (8) persons who are residents of Tigard and who represent a cross-
section of interests in the community at large.
6.At the discretion of the Mayor and Council,up to one (1) of the above resident positions may be
filled by a nonresident who has professional or personal experience that would contribute to the
overall purpose of the Committee.
B. Membership may temporarily drop below required minimums due to resignations and/or difficulty in
recruiting qualified applications.
SECTION III.APPOINTMENTS
A. Council shall fill vacancies with individuals who meet the compositional requirements listed in Section II.
B. Appointments of at-large members shall be made by the City Council,with recommendations from the
Mayor.
SECTION IV.TERM OF OFFICE
A. Committee members serve for a term of three years;terms begin on January 1,except that a mid-year
appointment may be made to fill a partial term.
B. Any vacancy in the Board shall be filled by appointment by the Council and Mayor for the unexpired
portion of the term. The unexpired portion of a term does not count towards the fulfillment of the
maximum number of allowed terms.
C. Members may serve up to two consecutive terms.
D. Members shall receive no compensation for their services;members may be reimbursed for duly authorized
expenses. The community development director or city manager shall determine and authorize reimbursable
expenses.
E. A member who seeks to resign from the Committee shall submit a written resignation to the chair of the
Committee, the staff liaison, or the city recorder's office. If possible, the resignation should allow for a thirty
(30) day notice so the City Council has the opportunity to appoint a replacement.
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SECTION V.ORGANIZATION OF THE COMMITTEE
A. The officers of the Committee shall be a Chair and Vice Chair.
B. At its first meeting of the year,notice will be given of officer elections at the following meeting.At the
second meeting,the Committee shall elect a Chair and Vice Chair from its members who shall hold office
for one year,at the pleasure of the Committee.
1. The Chair shall have general directional powers over the Committee. The chair shall preside at all
meetings and,in consultation with support staff, set the agendas and notify the board of all meeting
times and place.
2. The Chair shall be the primary spokesperson for the Committee unless this responsibility is
delegated to another member or a staff liaison.
3. Vice Chair. During the absence,disability,or disqualification of the Chair,the vice chair shall
exercise or perform all the duties and be subject to all the responsibilities of the chair.
4. In the absence of the chair and vice chair,the remaining members present shall elect an acting chair.
C. If the Chair should resign,the Committee shall,at its next meeting,conduct an election and provide a
replacement to fill the unexpired term.
D. Staff liaisons are the primary contacts for City of Tigard boards and the primary interface between these
bodies and the City Council,City Manager,and departments. Besides serving as a technical resource, staff
liaisons are responsible for meeting logistics,member recruitment and recognition,recordkeeping,and
monitoring board effectiveness.
SECTION VI.MEETINGS
A. The Committee shall meet at least quarterly during a calendar year at a time and place that is specified at
least 5 days in advance.
B. The regular meeting of the Committee shall be held on the first Wednesday of each month at 6:30 p.m.in
the:Fiprd hibrftry 2"6 Flear.Geftfe`e-ee Rea Public Works Auditorium,unless otherwise determined by
the Committee. If the regular meeting day is in conflict with a city holiday,the meeting may be rescheduled.
Proper public notice will be given of any variations from the regular meeting schedule.
C. All meetings shall be conducted in conformance with Public Meeting Law.
D. Agendas and meeting summaries shall be posted for public notice on the City of Tigard web page. Meeting
agendas will also be posted in the lobby of City Hall in compliance with Oregon Public Meetings Law.All
meetings shall be open to the public.
E. A record of the Committee's proceedings shall be filed with the city recorder.
F. The Chair may call a special meeting,and the Chair shall call a special meeting if requested by a majority of
Committee members.The call shall state the purpose of the meeting.Notice of a special meeting must be in
writing and communicated to all members at least five days before the meeting.
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G. A majority of votes of Committee members present,and not abstaining from the vote, shall determine the
official position of the Committee on a given issue.Alternates are not allowed to vote under any
circumstances.
H. The Chair shall vote on all matters before the Committee unless having declared a conflict of interest.
I. Committee members shall not send or receive electronic communications concerning any matter pending
before the Committee during a Committee meeting.
1. Electronic Communications means e-mail, text messages, or other forms of communications
transmitted or received by technological means.
2. Electronic Communications Devices means laptop computers,blackberries,cell phones,
notebooks,or other similar devices capable of transmitting or receiving messages electronically.
J. Committee member shall not use electronic communication devices to review or access information
regarding matters not in consideration before the Committee during a Committee meeting.
SECTION VII.COMMITTEE MEMBER RESPONSIBILITIES
A. Members of the Committee shall:
1. Regularly attend Committee meetings and contribute constructively to discussions;
2. Consider and discuss issues from a Citywide perspective,as well as that of particular stakeholders or
interests;
3. Understand and be able to articulate the Committee's charge,responsibilities,and adopted annual
work program;
4. Strive to reach consensus on matters under consideration;
5. Act with respect and consideration for the viewpoint of others;
6. Review and provide comment on reports,presentations,and recommended policies or strategies
related to transportation issues that may come before it;and
7. Vote on motions in front of the Committee,except where reasonable abstention is necessary.
B. Committee members shall discharge their duties as specified and or directed by Council. However,the
Committee may propose recommendations or otherwise participate regarding legislative matters including
but not limited to,citywide transportation policy;transportation system planning,development standards,
etc.
C. Members of the Committee shall not make representations on behalf of the City of Tigard or the
Committee,nor act in an official capacity,unless specifically authorized through an action of the
Committee.
D. Membership in the Committee does not restrict in any way the rights of any Committee member from
exercising their participatory or due process rights as a private citizen.
SECTION VIII.ATTENDANCE
If any regular member of the Committee is unable to attend a meeting,he or she is expected to notify the Chair or Vice
Chair,or the staff liaison if delegated by the Chair. If any member is absent from any six (6),regularly scheduled
meetings within one year or three (3) consecutive meetings without reasonable cause,the issue shall be placed on the
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upcoming agenda, and upon majority vote of the Committee, that position shall be declared vacant.The Committee
shall forward its action to the Mayor and Council,who may fill the vacant position.
SECTION IX. QUORUM
At any meeting of the Committee, a quorum shall be a majority of the current regular members of the Committee.
No action shall be taken in the absence of a quorum except that the meeting may continue with discussion on agenda
items. For the purposes of forming a quorum,members who have disqualified or excused themselves from
participation in any matter shall be counted as present.
In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall notify the Committee
members in advance so that a decision may be made whether to meet and take no action on agenda items, or to
reschedule to a different time.
SECTION X.REMOVAL OF MEMBERS
A. The City Council may remove members of the Committee in accordance with Section VIII Attendance.
B. The Council may also remove members,when,in its judgment the conduct of a member does not conform
to the City of Tigard Code of Conduct for Boards,Commissions and Committees or based on other
conduct unbecoming a representative of the City.
C. The Committee may make a recommendation to Council for the removal of a member for failure to comply
with Section 7 Committee Member Responsibilities. The Committee shall forward a recommendation for
replacement to the Mayor and Council in a timely manner.
SECTION XI.ANNUAL REPORT OF THE COMMITTEE
A. Not later than December 1, the Committee shall prepare an Annual Report to the City Council.
B. The Annual Report shall include a summary of key activities and proceedings and any specific suggestions or
recommendations which the Committee believes would assist its mission or improvement of the City's
transportation system.
C. The Annual Report may be in the form of a joint meeting with Council.
D. The Annual Report shall not be submitted unless approved by the Committee. Committee members will be
provided an opportunity to prepare for and participate in the joint meeting.
SECTION XII.AMENDMENTS
A. These bylaws are adopted by resolution of the Tigard City Council, are binding on the Committee, and may
be amended by the City Council. The Committee may propose amendments for Council consideration.
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