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TCDA Packet - 08/13/2019 Y City of Tigard Tigard Business Meeting—Agenda TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD &TOWN CENTER DEVELOPMENT AGENCY Revised August 8, 2019 to update Agenda Item No. 4; Order Revised August 12, 2019 MEETING DATE AND TIME: August 13,2019 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard -Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available,ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419, (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). Upon request,the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2410 (voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: httr)://www.tigard-or.goy/city hall/council meeting oho CABLE VIEWERS:The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 P.M. Monday 6:00 a.m. Citv of Tigard Tigard Business Meeting—Agenda &TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD &TOWN CENTER DEVELOPMENT AGENCY Revised August 8,2019 to update Agenda Item No. 4,Order Revised August 12,2019 MEETING DATE AND TIME: August 13,2019 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM •STUDY SESSION A. RECEIVE UPDATE ON SENIOR CENTER AFFORDABLE HOUSING PROJECT 6:30 p.m. estimated time B. COUNCIL LIAISON REPORTS 6:40 p.m. estimated time •EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Update from Police Chief McAlpine C. Tigard Area Chamber of Commerce D. Citizen Communication—Sign Up Sheet 3. CONSENT AGENDA: (Tigard City Council) The Consent Agenda is used for routine items including council meeting calendars, appointments to boards and commiittees and approval of contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting and in a binder at the front of Town Hall.These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. Motion to: A. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics B. APPROVE CITY COUNCIL MINUTES: •April 23,2019 •June 4,2019 *June 11,2019 •June 18,2019 •June 25,2019 •July 16,2019 •Consent Agenda-Items Removed for Setarate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on those items which do not need discussion. 4. CONSIDER RESOLUTION APPOINTING MEMBERS TO THE LEVY AND BOND TASK FORCE 7:45 p.m. estimated time 5. CONSIDER RESOLUTION TO AMEND MASTER FEES AND CHARGES SCHEDULE 7:55 p.m. estimated time 6. CONSIDER RESOLUTION AUTHORIZING INTERGOVERNMENTAL AGREEMENT WITH CITY OF TIGARD TO REPAY DEBT 8:00 p.m. estimated time 7. CONSIDER RESOLUTION AUTHORIZING ISSUANCE OF DEBT SERVICE FOR URBAN RENEWAL PROJECTS 8:15 p.m. estimated time 8. CONSIDER AWARD OF ROTARY PLAZA RESTROOM PURCHASE CONTRACT 8:20 p.m. estimated time 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION:The Tigard City Council will go into Executive Session to discuss the employment-related performance of the chief executive officer,under ORS 192.660(2) (i). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. 8:30 p.m. estimated time 11. ADJOURNMENT 9:10 p.m. estimated time .� Cita of Tigard Tigard City Council Meeting Agenda TIGARD August 13, 2019 CITY COUNCIL STUDY SESSION A. RECEIVE UPDATE ON SENIOR CENTER AFFORDABLE HOUSING PROJECT 6:30 p.m. estimated time Redevelopment Project Manager Farrelly will give the staff report. Trell Anderson, CEO of NW Housing Alternatives will be present. B. COUNCIL LIAISON REPORTS 6:40 p.m. estimated time Administrative Items 6:55 p.m. estimated time • Multi-Equity Summit steering committee invitation • Fifth Tuesday in October (10/29) —Council Outreach • US/Mexico/Canada Agreement—Letter of support to Congress • Upcoming Council Absences Council Meeting Calendar August 4* Business 13* Cancelled-National Night Out 20* Tuesday Council Business Meeting—6:30 p.m.,Town Hall Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall Cancelled—Lack of items September 2Monday Labor Day Holiday- City offices and Library closed 10* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 17* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 24* Tuesday Council Study Session—6:30 p.m.,Red Rock Creek Conference Room Tuesday Council Business Meeting—6:30 p.m.,Town Hall October 1* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 15* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 22* Tuesday Council Workshop Meeting —6:30 p.m.,Town Hall Tuesday Council Business Meeting—6:30 p.m.,Town Hall 29 Tuesday Fifth Tuesday,Potential Council Outreach Regularly scheduled Council meetings are marked with an asterisk(*). AIS-3929 A. Business Meeting Meeting Date: 08/13/2019 Length (in minutes): 10 Minutes Agenda Title: Receive Update on Senior Center Affordable Housing Project Submitted By: Sean Farrelly,Community Development Item Type: Update,Discussion,Direct Staff Meeting Type: Council Business Mtg- Study Sess. Public Hearing: No Publication Date: Information ISSUE Receive a briefing on the progress of the Senior Center Affordable Senior Housing project. STAFF RECOMMENDATION / ACTION REQUEST This is a briefing only;no action is required at this time. KEY FACTS AND INFORMATION SUMMARY As reported at the June 4 Council meeting,staff issued a Request for Information for developers interested in building affordable senior housing on the Tigard Senior Center site. Three non-profit affordable housing developers submitted responses - Community Partners for Affordable Housing,Northwest Housing Alternatives,and Hacienda CDC. Interviews were scheduled with all three organizations on July 18,2019. The interview panel was made up of Council President Goodhouse,Councilor Tom Anderson,TCAC Chair Kate Rogers,TCAC member Hemendra Mathur, Senior Center Director Vicki Adams,retired affordable housing specialist Ramsey Weit, and City of Tigard staff Kenny Asher,Schuyler Warren,and Sean Farrelly. The panel selected Northwest Housing Alternatives (NHA) as the preferred developer. NHA is a 501(c) 3 nonprofit,mission-based organization founded in 1982. They operate 1,800 units of affordable housing in 16 counties in Oregon,housing about 2,900 people,and approximately 1/3 of their units are affordable senior housing. Trell Anderson,the CEO of NHA,will attend the Council meeting and will be available to answer questions. A kick-off meeting has been scheuled with NHA for August 7. Over the next several weeks, staff and the city's legal team will negotiate a lease and development agreement.The terms of this agreement will be brought to the Tigard City Council for approval at a future meeting. OTHER ALTERNATIVES No action is proposed at this time. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Tigard City Council Goals 2019-21 Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality Strategy 2.2 Continue to make Downtown Tigard a place people want to be by making substantial progress on projects that attract new residential and business investment •Cultivate more relationships with future developers that share our multigenerational transit-oriented development vision. Goal 3: Ensure Tigard grows and develops in a smart and inclusive manner. Strategy 3.2: Complete an Affordable Housing Plan and adopt recommended strategies to promote the development and retention of affordable housing in Tigard. Increase advocacy at the regional level for housing that is affordable, funding strategies,and consider an excise tax. Tigard Comprehensive Plan Housing Goal 10.1: Provide opportunities for a variety of housing types to meet the diverse housing needs of current and future City residents. Special Planning Areas-Downtown Goal 15.2: Facilitate the development of an urban village. Policy 6: New housing in the downtown shall provide for a range of housing types,including ownership, workforce,and affordable housing in a high-quality living environment. Tigard Strategic Plan Goal 2: Ensure development advances the vision DATES OF PREVIOUS COUNCIL CONSIDERATION June 4,2019: Senior Center Affordable Senior Housing Briefing Attachments No files)attached. Carol Krager 54(4 From: Marty Wine 3 ' ,( Sent: Wednesday, August 7, 2019 2:11 PM Sfr�fjl.�P l/eM,' To: Kent Wyatt; Kathy Nyland Cc: Carol Krager Subject: RE: Multi-City Equity Summit Release #1.pdf We can add this invitation to the 8/13 Administrative Items list and I can offer the invitation for someone on our Council to participate on the planning committee. If no elected chooses to be on the planning committee then we can invite them to the October event. Thanks, Marty -----Original Message----- From: Kent Wyatt Sent: Wednesday, August 7, 2019 8:56 AM To: Kathy Nyland<kathyn@tigard-or.gov>; Marty Wine<Marty@tigard-or.gov> Subject: FW: Multi-City Equity Summit Release#1.pdf Marty& Kathy, Below is a request for a Tigard elected official to join the Multi-City Equity Summit steering committee. This is the event that Dana and Nadine have been working on. -----Original Message----- From: Walters,Jules<JWalters@westlinnoregon.gov> Sent: Tuesday,August 6, 2019 5:36 PM To: Kent Wyatt<KentW@tigard-or.gov> Subject: Multi-City Equity Summit Release#1.pdf Hi Kent, In case you have not yet received it, I am sending the Multi-City Equity Summit press release. Free tickets can be reserved now via eventbrite. Doug Erickson asked me to join the steering committee so I have been attending the meetings along with Councilor Cummings and other electeds and city staff of the sponsors. I think it would be great if you or another representative might be interested in attending a meeting. It's a great group, but we also want to make sure everyone's voice is heard. Feel free to reach out with any questions. We have meetings every other Tuesday at 3:30 at LOSD with the next one being Aug 13 (1 will not be in town for that one, but will be for the others). Hope all is well. Hi to Kirsten! Jules Julianna Walters West Linn City Councilor 1 SUPPLEMENTAL PACKET FOR `/3 . 3011 (DATE OF MEETING) Tigard PD Strategic Dashboard For July 2019 i 2019 Population Estimate 53,148 (Adopted Budget FY 2019-20) Small numbers cause large percentage increases and decreases. Crime Snapshot Selected Group A Offenses July 2018 July 2019 % Chg 2018 YTD 2019 YTD %Chg Person Crime 41 35 -14.63% 296 232 -21.62% Assault 33 28 -15.15% 239 190 -20.50% Robbery 3 2 -33.33% 23 18 -21.74% Property Crime 176 181 2.84% 1518 1227 -19.17% Burglary-Residential 5 3 -40.00% 52 34 -34.627 Burglary-Business 3 3 0.00% 36 32 -11.11% Burglary-Other 4 2 -50.00% 19 12 -36.84% UUMV 14 8 -42.86% 109 67 -38.53% Theft 94 111 18.09% 762 660 -13.39% Vandalism 13 26 100.00% 211 177 -16.11% Societal Crimes 58 54 -6.90% 405 455 12.35% DUIl 10 10 0.00% 93 80 iV -13.98% Drug Offense 12 4 -66.67% 88 56 -36.36% Disorderly Conduct 11 4 63.64% 72 39 -45.83% Calls for Service July 2018 July 2019 %Chg 2018 YTD 2019 YTD %Chg Dispatched Calls 2017 2085 3.37% 13312 12977 -2.52% Self Initiated Calls 1642 1435 -12.61% 11723 9934 -15.26% Response Time Priority 1 &2 5.83 5.98 2.57% 6.38 6.13 -3.92% Priority 3 11.3 9.58 ' -15.220/( 9.78 10.27 5.01% Priority 4+ 10.23 10.75 ' 5.08% 9.82 10.53 , 7.23°/0 Community Snapshot Community Concerns Community Outreach and Events Upcoming Events *July 4th parade(7/4) *SRO visit to Touchstone School(7/31) *National Night Out(8/6) *1120 for Iieros water donation(8/4) *Emergency Preparedness Fair(7/19) *Concerts in the Park(8/7&8/21) *Pop Ups in the Park auly) *Tigard Street Fair/Latino Festival(9/7) *Movies in the Park Quly) *Tigard Breakfast Rotary K9 fun run(9/14) *Community Roundtable(7/30) *PD Open house(9/21) *Person Crime-Assault,Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense *Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check *Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass *The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant and cannot be compared to any report using that standard. 1 Tigard PD Strategic Dashboard For July 2019 2019 Population Estimate 53,148 (Adopted Budget FY 2019-20) Employee Snapshot Department Staffing Information Actual Budget %Budget Sworn 67.0 69.0 97% Non-Sworn 15.0 16.0 94% Total Number of Personnel 82.0 85.0 96% Patrol Officer Staffing 34 Personnel Unavailable for Work Patrol All Other Overall #of Recruits in Pre-Academy - - - #of Recruits in Academy 2 - 2 #of Recruits in FTEP 2 _ 2 #of Personnel on Extended Sick Leave/FMLA 1 - 1 #of Personnel on Military Leave #of Personnel on Light Duty #of Personnel on Administrative Leave Total Personnel Unavailable to Work during some Period during the Month L5 11 6 Total Officers Available to work PATROL some period during the Month 29 Operational Effectiveness Snapshot Budget Information is based on the best available data. FY 2018-19 Budget FY 2019-20 Budget Percent YTD Status s Percent YTD Status Department Budget Actual Budgeted Actual Budgeted Administrative 8% 8%C -1% 8% 8% -1% Operations 8% 8% , 0% 4% 8% -40 Services 6% 8% -3% 3% 8% -5% Total Department Budget 8% 8% 0% 8% 8% = 0% Budget lnformaLion is based on the best available data. FY 2018-19 FY 2019-20 Percent YTD Budget Percent YTD Budget Department Overtime Actual Budgeted Actual Budgeted Administrative 27 80/0 % -6% 7% 8% ` -1% Operations 8% 8% :: 0% 4% 8% w -4% Services 6% 8% , -3% 3% 8% '' -5% Total Overtime 1 7% 8% -1% 4% 8% 4% 2 Tigard PD Strategic Dashboard For July 2019 2019 Population Estimate 53,148 (Adopted Budget FY 2019-20) Calls For Service - By Month Public Demand Self Initiated AVERAGE AVERAGE 1/1-39 SUE-39 lUR:49 IUN-19 MAY-19 ..A&. MAY-19 M0.R 19 MAR49 FFR-19 FEB-19 IAN-19 1AN-19 DEC - DEC Nov a , NOV OCT OCT 1 jj SEPT i 4 SEPT t 1 f # AUG AUG JULY oil C , roa YY: MY, i'.Y) 1LY�C i�J it t,kF..... I4 rtA; _-l• i'A1:1 7aM,AI 7�.;1 Response Times - 5 Year Trend �. . . 6.48 5-98 15 16 2D17 ' F `18 2019 PRIORITY 4+ Priority 1 = Priority 3 = Imminent threat to life 10,75 Urgent call where crime t prevention is needed Priority 2 =Immediate threat to life,occuring now 9.3Priority 4+ —Cold crimes or public assistance 2015 2016 2017 Zola 2019 3 Tigard StrategIc Dashboard For July 2019 2019 Population (Adopted Budget 2019-20) Calls For Service By Month Tracking ' � � � i � 1440•--^--1450"'-�"1486'` 1�2""^'�1435 E 1 III j 2014 2015 202b 2417 202.8 2019 2014 20E7 2018 2018 i • to Date The tracked counts of these have all increased. Each involves multipleOverdose officers,evidence processing,and trips toPOH 84 66 :1 116 86 hospitals in some cases. Att. Sw'Cide 38 17 42 40 27 DHS referrals and cases of allegations of abuse to an elder{y or mentally Dom • 1 35 69 88 71 DV No Crime 17 57 77 79 challenged victim end up in the caseload of Detectives and SROs. :1 ORC lbeft 13 36 31 33 44 Domestic Violence reports havelGraffiti 61 .4 34 74 28 doubled in 5 years . Total ... . #of Calls Transient ill of Dispatched 1 of • •1 Total •ent 120:00:00 SUPPLEMENTAL PACKET FOR (DATE OF MEETING) f, Tigard Police Department Strategic Dashboard forJuly 2019 DEA D51 Task Force • 1 .0 Tigard Detective Assigned to the DEA Task Force • So far in August they seized 35 lbs. methamphetamine courier from CA • Tigard K-9 narcotics dog assisted with a DEA Traffic Stop in Tigard yielded 100 lbs. of methamphetamine and 4 kilos heroin • Drug Interdiction PDX yielded $140,000 and 48 lbs. of marijuana intended to be shipped out of state in vacuum bags. • Members of the Task Force D51 were named divisional employees of the month, one long term investigation yielded 300 lbs. of meth, 17 lbs. of heroin and $200,000 in assets. �>>llEKSF(jt �� i•. PQLICF off sw S � a A. City Council Update Aug 2019 SUPPLEMENTAL PACKET FOR -, —r —ac 1 2 Chamber Update (DATE OF MEETING) Leadership Tigard— Now continuing to accept applications, this years class is shaping up great. You can learn more about this program in the August issue of Tigard Life and on our website. Advocacy& Education • 8/14—Tomorrow, GAPP and Board meet with Rep Suzanne Bonamici • 9/11—Save the date for Tigard City Council &Tigard Chamber Business Forum • 8/27- Invest in U -The best Camera Is In Your Pocket Building a Strong Local Economy • Recently held Ribbon Cuttings for Oregon Academy of General Dentistry Foundation and the Break Room @ Sherries Jewelry Box • 8/21 - Ribbon Cutting for Workonomy Hub Office Depot/Office Max Networking/Visibility Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly • 8/15 Hosted by Symposium Tigard • 8/22 Hosted by Macy's @ Washington Square • 8/29 Hosted by Acupuncture Reset Affinity Groups/Boutique Networking • 8/20 G.E.T. Connected • 9/3 Health Care Affinity Group, 9/10 Home, Garden & Design (HGD) Affinity Group & Professional Services Affinity Group Details at http://business.tigardchamber.org/events/calendar/follow us on Twitter @tigardchamber Tigard Farmers Market Update • Thank you to those who attended our 3rd annual Tigard's Farm to Table and the beautiful venue! • We are continuing to get new vendors at the Tigard Farmers Market and are expanding! • We are hiring a %time Assistant Farmers Market Manager TDA Downtown Updates • TDA has hired our first% time employee, Kelly Marks as our TDA Program Manager. She will have a strategic focus working with the TDA Board of Directors to impact downtown. • Save the date for Street Fair& Latino Festival, Saturday Sep 7th, 2019. We have over 130 vendors already registered! Interested vendors should go to exploredowntowntigard.com Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter @Tigarddowntown and on Instagram at downtowntigard TIGA [ Leadership Tigard TDA CHAMBER Of COMMERCE Building t8QfJ8r5. AGENDA ITEM NO. 2 D - CITIZEN COMMUNICATION DATE: August 13, 2019 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: ' VT L c�V e L,44 Also,please spell your name as it sounds,if it will help the presiding officer pronounce: c to Address ��Z� N � d i d no-J,j epic City �)(L7 Lh WP olid. l- le Xp State Zip q?L Ot? W r I 7j{1►- Phone No. 9'71 ti 7 8 -eo 6 d i h/G/-,_ 41 re ea j* 1�e�, Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION 1:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\2019\2C Citizen Communica[ion.doc f s s• t t - 4 s ► } e i 3.x'4 ilF t` - R _. a .ss #:_ •c --..�- ;- 3[. a. s, A f #:.-' � # ; 4.775 Y i P .Y i' ].:- t •• :y': * �•: „# ` ..:. ;. �,5, �:� ,., -. -;..� a -. „mss - f t�. Notes an Naito Pkwy MAX Subway Plan: This subway route and tunnel type were chosen to reduce construction disruption and cost while producing more transit patronage. The Tri-Met plan for subway stations at Pioneer Courthouse Square and Greyhound Depot are 'extreme' construction disruptions.Tri-Met's temporary tracks on Holladay Street are replaced with simpler, less expensive temporary tracks.The Naito Pkwy route isolates unstable waterfront soils from downtown buildings that could be damaged in a major earthquake. Tunnel Length:NE 6th Ave portal to Morrison bridgehead portal-8000'. Naito Pkwy extension to Market St portal—300(Y. Columbia/Jefferson extension to Goose Hollow portal—5000'. Subway station Location and Tunnel type: Rose Quarter/Cony Ctr Station below 1-5,mezzanine above central platform,elevators/stairs/escalator to mezzanine,corridors to RoseQuarter/Yellow Line/Convention Center&Hotel with elevators/stairs to surface.Saturday Market Station, 2-leve( `stacked'Cut/Cover tunnel,elevator/stairs both skies of Naito Pkwy.Salmon Springs Station:2-level 'stacked',elevator/stairs Waterfront Park side.Vh/6th Ave Station via Columbia St:2-level 'stacked, elevators/stairs to surface.All 'stacked'stations are upper-level westbound, lower level eastbound. Tunnel Type from Rose Quarter to Naito Pkwy:Twin Tube under Willamette River.Rose Quarter to NE 6th Ave portal:Twin Tube to Cut/Cover at portal.51thle Ave Station to Goose Hollow:Twin Tube 'stacked'from station to`side-by-side'Cut/Cover at Goose Hollow portal.The Columbia St route simplifies the"spur turn'from Naito Pkwy. In the first phase,MAX Red/Blue/Green Lines are routed via the Morrison Bridgehead portal.The Yellow/Orange Lines remain on the Steel Bridge.The Green Une reverses direction at 13.0'Ave turnaround. In the second phase,the Green Line is routed via the Market St portal to Mitwaukie and eventually Clackamas Towncenter to create a Green Line Loop.In the third phase,the Blue line is routed via Columbia/Jefferson streets to the Goose Hollow portal to Hillsboro.The Red Line remains on Morrison/Yamhill surface street route to Beaverton,then along the WES corridor to Tigard,Tualatin, Wilsonville.WES is replaced with all day MAX Red Line service.Barbur Blvd is rebuilt for a BRT bus system instead of light rail. Additional no on MAX Expansion with this subway plan: Closure of MAX stations downtown:Kings Hill Station remains for'eastbound'only. Providence Park station becomes'westbound'only.Current Providence Park'eastbound'station is completely removed for considerably improved traffic management. Holladay Park and NE 71h MAX Stations remain. MAX Yellows Line is extended to a Hayden island surface station'Terminus'and'Juncdoff"with a Ft Vancouver BRT system on an 1-5 Bridge replacement across the Columbia River. MAX extension to Ft Vancouver is not ruled out as eventually possible,but not necessarily desirable. MAX Orange Line to Oregon City: McLoughlin Blvd is far more ideal than Barbur for light rail in a median.There's sufficient roadway width and unsightly parking lots to rebuild. MAX Blue Line is extended to Mt Hood Community College neighborhood. } - �flav MOtcAAAY HC'Vre 1 f t Thp Better 4 station MAX ubwa y t - to the first phase,its fast Pwtat rs near N1 ti"Ave and,re - - — r West W0;tat beneatt5!he Marrisanjtietmorat prtOgehead itS -rr second phase Sarah Partal or.Naito pkwy is south 0f Mark° r . " _treet Its third phase Goose Hollow mortal is near'-'W TV Ave 0^�Ofe.rs®n Street A ConVent{Oil CSMPr!IfoSE Qrla.te?stat.wt' a s below r•5 a,74rc1ibet1e,•than h"-Met",location beneam,tht, Yellow Line station FrornitspiaMorro t'scalators etQvat0r, cold stags;eall t0 a Me,zanine with cor►rdors to Yellow Lrne f ( a anti a'cna verities.Cor,vemior.%?rtt i and ti0i?t with Jur et elevators ant stain.Saturday Market arra 3ajm Springs • i i ri it.xlrtt �.are 2-t eve;,*.-caper io:?S s04tf iti,*PS!. rtt'Ner / �,� revel^trrfh and?est 'hos?edeirtrs^0nsiruct:an tli:ru tr0r. and allflws elevatnrS and stairs on both sides of Nait0 OP V - torr Saturday Market and prssitafy Salmon Spruttys Station r Streetcar Expansion 'he 4"Station,Aire 2 ieveL is tocatev hetwpep 5* This plan supports the proposed Streetcar - � Ave,31 the Unitas Credit Union Pta'c f0r dntrer Lint via HW 18`"1i9``'Ayes to Montgomery r"ail transfers to MAY and.,reetcar sine,, These streetcars would cross the Broadway Bridge. _ then torr!south to the OMSI station turnback �fA t h E N doubling streetcar service with more frequent 2.75 Mote .546wx y intervals such as on SW tfl"111'Aves �- .4$,5 MI i f e S Totts from NW Lovejoy to South Waterfront- t Qui atm j 1++ A X PDX r k _ f � r , 9i9i 1 + { Dedicating Kings Hill Station to Eastbound ONLYreduces t traffic congestion.Motorists from SW 18'now make TWO -�- right turns and ONE left turn through FOUR stoplights.By completely removing Eastbound Providence Station then opening Yamhill to traffic.motorists make onlyONE right turn through ONE stoplight.Better for traffic and much Tk better for pedestrians especially during stadium events i r r West East/West 1. East r / i i; i I MAX station stops through Centra!City -� (Rose Quarter RG-OMSI District OMD-Goose Hollow GW) Blue&Red Lines currently.RG to GH:11 stops slowest r Sans Saturday Mkt,5"Ave,Kings Hill stations.8 stops stow ' Blue/Red/Green Subway:Two route options shown:5 stops fast Yellow&Orange Lines currently.RQ to OMD:11 stops slowest i Q4r r. 1 ' Red Line to YamhitUMorrison.RQ to GW'7 stops stowish 4 -' .. d Green Line Subway.R0 to OMD:5 stops fast Ti;--Met route is fast East/West.This proposal is fast East/West, fast North/South and retains Red line an Yamhitt/Morrison. \ -- Naito Pkwy route is least disruptive and least expensive to .j construct and most productive by far.Stations are ideal for ' Waterfront Park events.Goose Hollow street route from porta{ should Centro(traffic speeds,add character to neighborhood. _ "Big Mistakes" Almost every project has some element that's counter-intuitive on the surface begging to be explained. For instance, What went wrong with the CRC 1-5 Bridge replacement fiasco? How much of the $200 million, 8-year planning effort was salvageable? The CRC Commission of Agencies led by Wsdot included 0130T, both Ports, Counties, Cities of Vancouver and Portland, Hayden Island Business and Neighborhood associations. The first 4 years 2004-2008 studied one bridge type "single-deck." The basic pier location and foundation studies are finished. By 2010, ODOT finished Marine Drive X-change and the local bridge from Expo to Hayden Island; fine designs completed first for later construction staging. In 2008, "single-deck" was dropped for "double-deck," the main Big Mistake. Four 'double-deck' bridge designs followed. The first in 2011 was peer-reviewed and declared "Structurally Unsound." The following 3 bridge designs, even the final and simplest were likewise structurally unsound, like balancing a bowling ball on a golf tee. Double-deck design located transit and walk/bikeway on the lower deck. Big mistake. Single-deck design locates them in 3-lanes on the same level furthest westside of new bridge. As such they form an emergency access corridor that would work better with buses than with light rail. The Coast Guard ceremonially killed the project in 2013 for not meeting their minimum river clearance standard of 125' though a 'single-deck' bridge would have met it. The other big mistake was the extremely hazardous Access ramp design for Hayden Island called Concept 'D'. ODOT produced a workable alternative called Concept #1 Off Island Access. That was supportable but Wsdot overruled ODOT and tried to defer finishing Marine Drive X- change while continuing to fund study of their five X-changes in Washington. That act showed which agency is most to blame, namely Wsdot. To trim the project back a bit, Wsdot need only finish access ramps to downtown Ft Vancouver and Hwy 14. The 3 other Washington State interchange rebuild proposals are most likely fine as they are. Extend MAX just to Hayden Island with BRT (Bus Rapid Transit) from there all the way to Vancouver Mail, Marine Dr X- change needs replacement most and Oregon has the funds for that priority, Another Hayden Island Access design dubbed "Low-Level" is ready to replace the unacceptably hazardous Concept 'D' that Wsdot tried to foist on Hayden Island Oregon. The Big Mistakes made with the CRC are comparable to the entirely Big Mistake Barbur MAX proposal. Barbur Blvd is a 35-45mph corridor that will remain 4-lanes, plus MAX median plus curbside bus stops plus enough left and right turn lanes that crosswalks are made less safe, a concern that planners choose to ignore. Development potential is entirely exaggerated, laughably at the "Tigard Triangle" as the next Pearl District overlooking its prominent Walmart, Costco, Winco, Regal Cinema, assorted big box store parking lots and Ford dealer. Delightful! The Barbur MAX project went over budget $500 million recently, The mayor of Tualatin had a cow fearing it wouldn't reach trendy Bridgeport Shop-o-rama "Vill-ahg Garage" end of the line, Barbur Blvd is perfect for low-impact, low-cost BRT. The alternate MAX route via the WES corridor could reduce cost by at least a billion, but shouldn't stop at Bridgeport Village when it could reach the Amtrak Cascades HSR closer to Wilsonville. Art Lewellan -- Lotilivo@gmail.com Irmo vaMons in R a//& Land-use Flanning THE LOT PROJECT THE SEA.TME CIRCULATOR R? AN 971-,Apt`Ler wAin x S- �otilivo-grnai/.corn PORTLAND 866o 503-621-7874 AIS-3953 3.A. Business Meeting Meeting Date: 08/13/2019 Length (in minutes):Consent Item Agenda Title: Receive and File: Council Calendar and Tentative Agenda Submitted By: Carol Krager,Central Services Item Type: Receive and File Meeting Type: Consent- Receive and File Public Hearing: No Publication Date: Information ISSUE Receive and file the Council Calendar and the Tentative Agenda for future council meetings. STAFF RECOMMENDATION / ACTION REQUEST No action is requested;these are for information purposes. KEY FACTS AND INFORMATION SUMMARY Attached are the Council Calendar and the Tentative agenda for future Council meetings. OTHER ALTERNATIVES N/,-\ COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A -Receive and File Items Attachments Three-month Council Calendar Tentative A¢neda MEMORANDUM TIGARD TO: Honorable Mayor&City Council �jj FROM: Carol A. Krager, City Recorder _i4 °" RE: Three-Month Council Calendar DATE: August 5, 2019 Below is a listing of council meetings for the next three months. Regularly scheduled Council meetings are marked with an asterisk (*). August Cancelled-National Night Out 13* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 20* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 27* Tuesday Council Business Meeting—6:30 p.m.,Town Hall September 2 Monday Labor Day Holiday- City offices and Library closed 3* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 10* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 17* Tuesday Council Workshop Meeting —6:30 p.m.,Town Hall 24* Tuesday Council Business Meeting—6:30 p.m.,Town Hall October 1* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 8* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 15* Tuesday Council Workshop Meeting —6:30 p.m.,Town Hall 22* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 29 Tuesday Fifth Tuesday,Potential Council Outreach is\adm\city council\council calendar\3-month calendar word format.doc i Meeting Banner ❑ Business Meeting❑ Study Session ❑ Special Meeting RO Consent Agenda ❑ Meeting is Full ❑ Workshop Meeting ❑ City Council Tentative Agenda 8/6/2019 8:44 AM-Updated F Meeting Date Submitted By Meeting Type ----------------Agenda Item Title---------------- Department Inbox or Finalized 08/06/2019 Kelly Burgoyne AAA August 6, 2019 Business Meeting—CANCELLED— NATIONAL NIGHT OUT 3866 08/13/2019 Kelly Burgoyne AAA August 13, 2019 Business Meeting DEADLINE (in Marty's inbox) 7/30/2019 3929 08/13/2019 Sean Farrelly ACCSTUDY 1 10 Minutes—Update on Senior Center Affordable Community Nyland K,Assistant Housing Project Development City Manager 3867 08/13/2019 Kelly Burgoyne ACCSTUDY 2 15 Minutes—Council Liaison Reports Central 05/21/2019 Services Total Time:25 Minutes of 45 Minutes Scheduled 3942 08/13/2019 Kelly Burgoyne ACONSENT Consent Item—Approve City Council Meeting Minutes Central 07/23/2019 Services 3930 08/13/2019 Joseph Barrett CCBSNS 110 Minutes—Purchase Award—Rotary Plaza Restroom Public Works Nyland K, Assistant City Manager 3925 08/13/2019 Schuyler CCBSNS 2 5 Minutes—Consider Resolution to Amend Master Fees Community Krager C, City Warren and Charges Schedule Development Recorder 3944 08/13/2019 Carol Krager CCBSNS 3 15 Minutes—Consider Resolution Authorizing Issuance Finance and Nyland K, Assistant of Debt Service for Urban Renewal Projects Information City Manager Services 3946 08/13/2019 Carol Krager CCBSNS 4 5 Minutes—Consider Resolution Authorizing Finance and Nyland K, Assistant Intergovernmental Agreement with City of Tigard to Information City Manager Repay Debt Services 3947 08/13/2019 Kelly Burgoyne CCBSNS 5 10 Minutes—Consider Resolution Appointing Members City Nyland K, Assistant to the Levy and Bond Task Force Management City Manager 3939 08/13/2019 Carol Krager CCBSNS 6 40 Minutes—Executive Session Called Under ORS City 07/22/2019 192.660(2)(i)—End of Meeting Management 11 Page is\adm\city recorders\tentative agenda\august 5, 2019 tentative agenda.docx Meeting Banner ❑ Business Meeting❑ Study Session ❑ Special Meeting Consent Agenda ❑ Meeting is Full Workshop Meeting ❑ City Council Tentative Agenda 8/6/2019 8:44 AM-Updated Total Time:85 Minutes of 100 Minutes Scheduled 3868 08/20/2019 Kelly Burgoyne AAA August 20, 2019 Workshop Meeting DEADLINE (in Marty's inbox) 8/6/2019 3924 08/20/2019 Tom McGuire CCWKSHOP 160 Minutes—Joint Meeting with the Tigard Planning Community Marty W, City Commission on Urban Forestry Issues Development Manager 3909 08/20/2019 Nadine CCWKSHOP 2 30 Minutes—Briefing on American's with Disabilities Central Robinson N, Central Robinson Act Self-Evaluation and Transition Plan Services Svcs. Director 3927 08/20/2019 Lori Faha CCWKSHOP 3 30 Minutes—Receive Quarterly Capital Improvement Public Works Marty W,City Plan Update Manager 3941 08/20/2019 Lori Faha CCWKSHOP 4 15 Minutes—Receive Briefing on ODOT Hwy 217 Public Works Marty W, City Improvements Manager 3914 08/20/2019 Kelly Burgoyne CCWKSHOP 5 45 Minutes—Land Use Training City 06/25/2019 Management Total Time: 180 Minutes of 180 Minutes Scheduled—MEETING FULL—CLOSED 3869 08/27/2019 Kelly Burgoyne AAA August 27, 2019 Business Meeting 3938 08/27/2019 John Goodrich ACCSTUDY 130 Minutes—Proposed Water Rates for Residential Fire Public Works Goodrich J, Division Suppression Customers Manager 3870 08/27/2019 Kelly Burgoyne ACCSTUDY 2 15 Minutes—Council Liaison Reports Central 05/21/2019 Services Total Time:45 Minutes of 45 Minutes Scheduled—STUDY SESSION FULL-CLOSED 3931 08/27/2019 Joseph Barrett ACONSENT Consent Item—Contract Award—Parks System Master Public Works Barrett J,Sr Mgmt Plan Analyst 3935 08/27/2019 Susan Shanks CCBSNS 1 10 Minutes—Ordinance to Reaffirm Tigard Town Community Shanks S, Senior Center Boundary Development Planner Total Time: 10 Minutes of 100 Minutes Scheduled 2 8 : is\adm\city recorders\tentative agenda\august 5, 2019 tentative agenda.docx Meeting Banner ❑ Business Meeting❑ Study Session Ci Special Meeting Consent Agenda ❑ Meeting is Full Workshop Meeting ❑ City Council Tentative Agenda 8/6/2019 8:44 AM-Updated 3871 09/03/2019 Kelly Burgoyne AAA September 3, 2019 Business Meeting One DEADLINE (in Marty's inbox) 8/20/2019 3829 09/03/2019 Sean Farrelly CCBSONE 115 Minutes—Downtown Business Spotlight Community Farrelly S, Redev Development Project Manager 3945 09/03/2019 Kelly Burgoyne CCBSONE 2 30 Minutes—Discussion on Red Rock Creek Trail Community Pagenstecher G, Development Project Planner 3936 09/03/2019 Dana Bennett CCBSONE 3 90 Minutes—Placeholder for Council Training City Management 3943 09/03/2019 Sean Farrelly CCBSONE 4 35 Minutes—Executive Session: Real Property Community 07/24/2019 -11 Transaction Negotiations Development Total Time: 170 Minutes of 180 Minutes Scheduled 3872 09/10/2019 Kelly Burgoyne AAA September 10, 2019 Business Meeting DEADLINE (in Marty's inbox) 8/27/2019 3873 09/10/2019 Kelly Burgoyne ACCSTUDY 115 Minutes—Council Liaison Reports Central 05/21/2019 Services Total Time: 15 Minutes of 45 Minutes Scheduled 3951 09/10/2019 Joanne ACONSENT Consent Item—Proclaim Constitution Week City Krager C,City Bengtson Management Recorder 3926 09/10/2019 Schuyler CCBSNS 130 Minutes—Receive Briefing on Metzger School Park Community Warren S,Associate Warren Progress Development Planner Total Time: 30 Minutes of 100 Minutes Scheduled 3874 09/17/2019 Kelly Burgoyne AAA September 17, 2019 Workshop Meeting DEADLINE (in Marty's inbox) 9/3/2019 Total Time: 15 Minutes of 180 Minutes Scheduled 31 Page is\adm\city recorders\tentative agenda\august 5, 2019 tentative agenda.docx Meeting Banner ❑ Business Meeting❑ Study Session ❑ Special Meeting Q Consent Agenda ❑ Meeting is Full Workshop Meeting ❑ City Council Tentative Agenda 8/6/2019 8:44 AM- Updated 3875 09/24/2019 Kelly Burgoyne AAA September 24, 2019 Business Meeting DEADLINE (in Marty's inbox) 9/10/71,, 3876 09/24/2019 Kelly Burgoyne ACCSTUDY 115 Minutes—Council Liaison Reports Central 05/21/2019 Services Total Time: 15 Minutes of 45 Minutes Scheduled 3832 09/24/2019 John Goodrich ACONSENT Consent Item—Amendment to Construction Water IGA Public Works Goodrich J, Division with Tualatin Valley Water District Manager Total Time:0 Minutes of 100 Minutes Scheduled 3877 10/01/2019 Kelly Burgoyne AAA October 1, 2019 Business Meeting One DEADLINE (in Marty's inbox) 9/,17/2019 393/ 10/01/2019 Dana Bennett CCBSONE 190 Minutes—Placeholder for Council Training#2 City Mangement Total Time: 90 Minutes of 100 Minutes Scheduled 3878 10/08/2019 Kelly Burgoyne AAA October 8, 2019 Business Meeting 3948 10/08/2019 John Goodrich ACCSTUDY 130 Minutes—Solid Waste Management Rates and Fees Public Works Goodrich J, Division Manager 3932 10/08/2019 Kelly Burgoyne ACCSTUDY 2 15 Minutes—Council Liaison Reports Central 07/11/2019 Services Total Time:45 Minutes of 45 Minutes Scheduled—MEETING CLOSED—FULL Total Time:0 Minutes of 100 Minutes Scheduled 3879 10/15/2019 Kelly Burgoyne AAA October 15, 2019 Workshop Meeting DEADLINE (in Marty's inbox) 10/1/2019 4 1 P a g is\adm\city recorders\tentative agenda\august 5, 2019 tentative agenda.docx Meeting Banner ❑ Business Meeting❑ Study Session ❑ Special Meeting Q❑ Consent Agenda ❑ Meeting is Full ❑ Workshop Meeting ❑ City Council Tentative Agenda 8/6/2019 8:44 AM-Updated 3949 10/15/2019 John Goodrich CCWKSHOP 145 Minutes—Stormwater Financial Strategy Planning— Public Works Goodrich J, Division Rate Study Results Manager Total Time:45 Minutes of 180 Minutes Scheduled 3880 10/22/2019 Kelly Burgoyne AAA October 22, 2019 Business Meeting DEADLINE (in Marty's inbox) 10/8/201 3881 10/22/2019 Kelly Burgoyne ACCSTUDY 115 Minutes—Council Liaison Reports Central 05/21/2019 Services Total Time: 15 Minutes of 45 Minutes Scheduled Total Time:0 Minutes of 100 Minutes Scheduled Cancelled Meeting Dates: August 6, 2019—National Night Out Vacations/Conferences Mayor Snider August 20-27 51 Page. is\adm\city recorders\tentative agenda\august 5, 2019 tentative agenda.docx AIS-3942 3. B. Business Meeting Meeting Date: 08/13/2019 Length (in minutes):Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Kelly Burgoyne,Central Services Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval: •April 23,2019 *June 4,2019 *June 11,2019 •June 18,2019 *June 25, 2019 •July 16,2019 OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments April 23,2019 Minutes June 4,2019 Minutes June 11,2019 Minutes June 18,2019 Minutes June 25,201911.1intutes July 16,2019 Minutes ,, City o 'Tigard Tigard City Council & TCDA Meeting Minutes April 23, 2019 STUDY SESSION A. TCDA CONSIDERATION OF DEVELOPMENT ASSISTANCE REQUEST FOR 72ND AND DARTMOUTH MIXED USE Redevelopment Project Manager Farrelly briefed the TCDA on a request for development assistance for a Tigard Triangle mixed-use development joint venture of Diamond Investment Group and ScanlanKemperBard (SKB). Nick Diamond from the Diamond Investment Group was present as well as TCDA Chair Kate Rogers. Mr. Diamond presented a PowerPoint on the project. The proposed project is comprised of two six-story buildings with 212 residential units and 6,500 square feet of ground floor retail with enhanced,walkable streetscape improvements. It will be located in the heart of the Triangle at 72"d Avenue and Dartmouth Street and is considered a catalyst project for further investment in walkable mixed-use redevelopment in the Triangle. Mr. Diamond said the contractor will be working with Portland Youth Builders which is a training program to teach young people about the construction industry. He hopes to get started on the project in November with foundation work and start the vertical building construction in February with completion in late 2021. Mr. Diamond said their pro forma had a gap of$1.5 million to make the project financially feasible. Representatives from Diamond Investment Group and SKB attended the Town Center Advisory Commission (ICAC) meeting on March 13. The TCAC did not make a recommendation and requested additional information on linking financial assistance to affordable commercial space. Mr. Diamond and Mr. Olivier (SKB) returned to TCAC on April 17 and after a spirited discussion the consensus was to reduce the assistance to $1 million and add no additional requirements which would make the affordable commercial space more complex than necessary. If the TCDA directs staff to move forward, staff will work with Attorney Olson to prepare an agreement for TCDA consideration on May 14. TCDA Chair Snider asked how much financial due diligence was done. Mr. Farrelly said Mick O'Connell, the TCDA's real estate advisor,reviewed the pro forma and found it to be consistent with current market conditions. Mr. Diamond said this is a long term investment for them.They are investing$61 million in this single project and at least$5 million in system development charges and permit fees. The project will elevate the overall property values in the area which leads to increased tax revenues and will facilitate the tax increment financing for future redevelopment. TCDA Director Lueb asked what the TCAC concerns were and Redevelopment Project Manager Farrelly said they wanted to know if there could be affordable residential units in return for development assistance. It is a worthy goal but would leave a bigger gap in the pro forma. He noted that there are affordable units being built on Hunziker Street and the CPAH project is being built on TIGARD CITY COUNCIL MEETING MINUTES -April 233, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 12 69'h Avenue. He said the TCAC concluded that the City will be able to get affordable housing in other ways. TCDA Director Goodhouse asked how much funding would be available from tax increment financing. Mr. Farrelly said he and Finance Director LaFrance determined that there is $1.5 million in borrowing capacity and within the next three years there would be enough money to do this project and have$1 million to do other projects. TCDA Director Anderson noted that it is a for-profit building the developer will sell in ten years. He commented that it is a good piece of land and there were probably others interested in purchasing it. He added that he was favorable towards this at$1 million. TCDA Chair Snider asked Mr. Diamond if he had figured out if they could get the project done if the assistance was $1 million. Mr. Diamond said they are already working on that and he thought it could be done. TCDA Chair Snider said it is important to know whether what the city is doing helps affect construction. He asked how much the new lean code changes spurred the developer's interest. Mr. Diamond said the lean code was a factor. He said they also felt confident that they would get a project approved. Pre-designation of the Vertical Housing tax credit and putting this in the Economic Opportunity Zone was an impetus to build and hold onto the property for ten years. Redevelopment Project Director Farrelly said staff needs direction from the TCDA on their level of comfort with the development assistance and if directed,will return in three weeks with a development agreement. TCAC Chair Rogers said the TCAC discussed at two meetings what criteria they should use to make their recommendation to the TCDA. Affordable housing is important to the TCAC and one of its goals for this year so there was a lot of discussion about that and concern about setting a precedent. They look for development opportunities that would catalyze the Triangle and increase walkability, housing density and show other developers what is possible. In the end the TCAC came to consensus to recommend$1 million. In response to a question from TCDA Director Goodhouse on what factors led to a lower amount recommendation Ms. Rogers mentioned the fact that there would be no contingency for affordable housing or below-market rate retail space. She said this project will be a kick-starter for high density development and this is in a very visible, empty spot. She said while there may a need for affordable and equitable housing goals for the Triangle it might not make sense to do it on a project by project basis. The TCDA Chair and Directors directed staff to move ahead with a development assistance agreement for$1 million. Chair Snider asked that TCDA Executive Director Wine brief Director Newton prior to the May 14 meeting. B. COUNCIL LIAISON REPORTS Councilor Anderson said he went to Salem to testify for the SW Corridor project and ask for$25 million in seed money to purchase property. TIGARD CITY COUNCIL MEETING MINUTES -April 23, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 12 Administrative Items: • Council agreed to submit a congressional letter of support for the Tualatin Basin Joint Project. This supports changes to Hagg Lake and Scoggins Dam and the project has regional implications. • City Manager Wine said Senior Planner Roth is working on the Complete Streets Policy and a memo to council will be in the Thursday packet. • Mayor Snider noted that council is receiving many requests for council outreach opportunities and he cannot attend them all. Executive Assistant Bengtson prepared a spreadsheet and he would like her to divide and spread the requests among council members. 1. BUSINESS MEETING A. At 7:31 p.m. Mayor Snider called the City Council meeting to order. B. City Recorder Krager called the roll. Present Absent Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Mayor Snider asked staff and council if there were any Non-Agenda Items. None 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—City Manager Wine said correspondence was received from John Mentesana which will be added to the record for this meeting. B. Tigard Area Chamber of Commerce—Jessica Love gave an update on Chamber activities. She said Leadership Tigard participated in Government Day. Applications are available for the 2019-20 Leadership Tigard class. The Tigard Farmers Market opens on May 5. She thanked Tigard Liquor,Tigard Tap House,B&B Print Source and Beach Hut Deli for their support. The Shining Stars banquet is on May 3 at the Embassy Suites at Washington Square.The Art Walk is from May 31 June 2 in downtown Tigard. C. Citizen Communication—John Mentesana signed up to speak but turned in his testimony in writing and did not address the council. TIGARD CITY COUNCIL MEETING MINUTES -April 23, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 12 3. CONSENT AGENDA (Tigard City Council) A. RECEIVE AND FILE:MUNICIPAL COURT ANNUAL REVIEW B. APPROVE CITY COUNCIL MINUTES • March 5,2019 • March 19, 2019 • March 26, 2019 • April 2, 2019 C. PROCLAIM APRIL 2019 AS ARBOR MONTH D. PROCLAIM MAY 2019 AS BIKE MONTH Councilor Lueb moved for approval and Council President Goodhouse seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton Absent Councilor Lueb ✓ Councilor Anderson ✓ 4. JOINT MEETING WITH THE TIGARD LIBRARY BOARD Interim Library Co-Director Halsted Barnard said the Library Board members were present to share some of the accomplishments over the past year and an exciting new project. She mentioned that some terms were ending in a few months and invited anyone interested in volunteering their time on the board to visit the Library website and apply. Library Board Chair Katie Harris introduced board members Mary Bogert,Kate Ristau, Nina Kung, Joe Callahan,Becky Gauthier, Shirley Edwards and members of the Teen Library Council,Lily Sanders and Tori Lopez. She said the library is a major hub in the community and is a space that is safe and welcoming to everyone. It is an institution with users that crosses generations, socio- economics and cultures,reaching underserved members of the community. It is a visual, tangible reminder of the quality of life in Tigard. The library is not only a resource for traditional print media,but offers a wide variety of resources while also being a place for the community to congregate. It is a dynamic institution and the board believes that a strong library with robust services is vital to a strong community. Board member Joe Callahan said his family uses the library a lot and his wife appreciates the wide variety of Spanish-language books. They appreciate the programs in evenings and on weekends. He shared some numbers and asked council to guess what they represented. TIGARD CITY COUNCIL MEETING MINUTES -April 23, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 12 1,100,000 and 97,877 - Council President Goodhouse correctly guessed that this first statistic referred to the number of items checked out. The 97,877 referred to digital items such as e-books. 38 on 11 -These numbers represent that there are currently 38 patrons waiting to use 11 mobile hot spots. These hotspots are part of the Library of Things which also has engravers, electricity monitors and e-book readers for patrons to check out. 58,712 and 101,171 -These first number represents the number of patron questions answered by librarians in the past year,and the second number is the number of times patrons used the public computers and wireless network last year. 31,364& 966—There were 31,364 attendees at 966 library programs including those for kids, teens and adults. Board Member Ristau talked about the new catalog. Libraries are becoming more interactive. The new catalog reflects this activity. She said there are better search options,new titles,recommended reads,library staff recommendations,award winners and more. It is easy to sign in and place holds on material. Children can use aliases. You can track what you are reading and you can even write reviews and leave. She demonstrated searching the catalog and placing a hold. Mayor Snider asked who rates the books and Interim Library Co-Director Halsted said the ratings are pulled from all Bibliocommons sites. She noted that the popular best sellers are not holdable but are available on the best seller shelves when you come into the library. Co-presidents of the Teen Library Council Tori Lopez and Lily Sanders described a change in the Teen Space. They realized it was cold, closed off and unwelcome. They wanted to improve it and make it a safe and comfortable environment for teens. Kids want to be able to study there and the existing space is a location that people walk through so it didn't feel like a special place. They worked with the Board and brainstormed with staff, Friends of the Library,volunteers and the public. Interim Library Co-director Bernard gave credit to the librarians who moved and rearranged things so there was not a need to buy much furniture. It took very little to switch collections and make a new space for teens. The new area supports families by keeping children and teens in adjacent spaces on the first floor. Council President Goodhouse asked about new trends that indicate rising needs. Chair Harris said the Library of Things is a great idea and is becoming more prominent in libraries. Interim Library Co-Director Bernard said one trend is a movement away from charging children library fines. Mayor Snider asked for the results of getting rid of fines for children and if there was any change in behavior. Ms. Bernard said it creates massive goodwill for working parents who lose track of the large amount of picture books checked out. She said it was a wonderful move for the Washington County Cooperative Library Services. She said that nationally, some public libraries are going totally fine free. In response to a question from Mayor Snider,Ms. Bernard said they have not seen a change in the number of lost items. Library Board Member Kung mentioned the trend for multi-lingual signs for library collections. There is some bilingual signage and the Board wants to explore multi-lingual signage. She noted that there are areas in Tigard where trees prevent good Wi-Fi reception but people can come to the TIGARD CITY COUNCIL MEETING MINUTES -Apri123, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov ( Page 5 of 12 digital commons at the library to access technology and learn new programs. She said they are committed as a library to provide this free service to the community. 5. CONSIDER RESOLUTION OF SUPPORT FOR WASHINGTON COUNTY'S DRUG TAKEBACK PROGRAM City Manager Wine introduced this item. The Drug Takeback Program creates a plan for people to dispose of unwanted or expired drugs. Manufacturers pay for the disposal as a condition of offering these items for sale. Local public health authorities are favorable because this prevents drugs getting into the water or waste stream. Mayor Snider noted that he briefed council on this takeback program in March. Council President Goodhouse moved to approve Resolution No. 19-16. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the resolution and Mayor Snider conducted a vote. Resolution No 19-16 passed unanimously. Resolution No. 19-16—A RESOLUTION SUPPORTING WASHINGTON COUNTY'S DRUG TAKEBACK ORDINANCE,NO. 848,AND ACCEPTING ITS EFFECT IN THE CITY OF TIGARD Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton Absent Councilor Lueb ✓ Councilor Anderson ✓ 6. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 6.01 A. Mayor Snider opened the public hearing. B. Public Testimony: Mayor Snider announced that anyone may offer testimony and there was a sign-up sheet at the front of the room. C. Attorney Rihala gave the staff report on amending the City's code regarding responsible parties in nuisance code violation cases. It could be the party that leases or owns the property or the person causing the nuisance. The code change adds joint and several liability and protects the city. It is up to the parties to figure out how to split the fine. The amendment also cleaned up code language. D. Public Testimony — No one signed up to speak. E. Response to testimony by staff—None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration—Mayor Snider asked City Attorney Rihala if there has been a situation where this was an issue and she replied that there was one where a contractor may have contributed to a nuisance condition. The City wants to be fair and seek responsibility equally. TIGARD CITY COUNCIL MEETING MINUTES-April 23, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 12 Councilor Anderson moved to approve Ordinance No. 19-03. Council President Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Ordinance No. 19-03 was adopted unanimously Ordinance No. 19-03—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE SECTION 6.01 TO PROVIDE FOR JOINT AND SEVERAL LIABILITY FOR NUISANCE VIOLATIONS Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton Absent Councilor Lueb ✓ Councilor Anderson ✓ 7. DISCUSS LOCAL OPTION LEVY AND FACILITY BOND ALTERNATIVES This item was presented by City Manager Wine,Police Chief McAlpine,Finance and Information Services Director LaFrance and Central Services Director Robinson. City Manager Wine said there will be regular discussions with council regarding an evolving proposal to place a local option levy and/or facilities bond on the ballot. She said the Leadership Team needs continued guidance from council on refining the proposal in a focused way so community outreach can begin. City Manager Wine said council guidance on March 26 was to start now, define it clearly and keep to a single topic—police services and public safety. The way it would be structured is a levy for the Police Department or a separate bond for a police facility and council asked staff to begin outreach as soon as possible. Chief McAlpine was asked to bring some options. The Leadership Team has given some thought as to whether a police facility bond measure could be ready in time for the May 2020 election and if it is wise to put more than one measure on the ballot at the same time. Chief McAlpine showed a PowerPoint and discussed current staffing needs and potential police service needs. She said the minimum number of officers required is three for day shift, four for swing shift and three for the graveyard shift on Monday through Thursday and four for graveyard Friday and Saturday. There is a small overlap for lunch,report writing, directed policing and training activities. Swing shift is the highest call volume 10 a.m. - 6 p.m. Mondays have now surpassed Friday nights as the busiest day of the week. Things happen over the weekend that are noticed on Monday and then reported to police. The Chief said in 2018 the Police Department operated at minimums 40 percent of the time. She explained her goal for a district model of policing and what that would require. • The base levy proposal is eight officers. Our goal is to decrease the response time for Priority 1 and 2 calls to fewer than five minutes. The current average is 6.23 minutes. Tigard has not met the goal of a five-minute response to Priority 1 and 2 calls in probably seven years. TIGARD CITY COUNCIL MEETING MINUTES -April 235 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 12 • With the addition of eight officers the City could move to a district model of policing which assigns the same officers to a district. This increases awareness and knowledge of problems in the district and familiarizes the community with the officer. • A Homeless Outreach Team of two officers is needed because calls regarding homeless issues have increased dramatically.As mentioned in the Chief's monthly reports to council, about 50 percent of calls are related to homeless individuals,mental health situations or drug-induced situations. Two officers are needed for safety reasons. A question came up as to why it needs to be officers rather than social services people and she said the majority of times police are asked to be there anyway for safety reasons. It is nationally considered a best practice to have a homeless outreach team. • Advanced police crisis intervention and de-escalation training would be added. Washington County offers this advanced training for officers. Only 10 percent of Tigard officers have gone through the 40-hour training. Studies show officers that take this training are more likely to refer or transport individuals to mental health services and less likely to arrest. City Manager Wine said at the March 26 discussion there was consideration for including additional funding for safety improvements through continuing the Safe Routes to School program and putting action plans in place for every school. From a capital investment standpoint, staff has identified crossings, sidewalks and walking and biking connections that need to be made near schools. This is an alternative to the base levy proposal. Finance and Information Services Director LaFrance showed slides about what this would cost to a typical homeowner in Tigard. For his example, typical means median so there would be an equal number of homes that are more expensive and an equal number of homes less expensive. He used an example that is slightly above median because we are a few years away from when a potential levy would begin to be collected. The assessed value is typically 61 percent of the real market value. The City of Tigard has a tax rate of$2.51 per thousand of assessed value for services and for bonds about 34 cents per thousand. The cost for the proposal discussed tonight with all options (patrol, homeless outreach, SRTS and de-escalation training) would add 46 cents per thousand or$125 per year over their current property tax bill. This is less than a three percent increase on the total tax bill. Council President Goodhouse asked if adding eight officers takes account of the population growth or was it just the bare minimum. Chief McAlpine replied that there are a lot of factors. The district model requires eight officers and she is not asking for investigators or support staff The community needs visibility. This is reasonable and takes into account that there will also be online reporting. Thirty percent of calls could actually be reported online. When asked if this keeps Tigard competitive as an employer the Chief said that pay is not related;it is negotiated through bargaining. Councilor Lueb noted the talk about becoming a more data driven city and asked about industry standards. Chief McAlpine said there are many different staffing models to look at and industry standards are often based on a number of officers per thousand residents as well as other methods. One factor is what the community wants. She will discuss this with Council Lueb offline. TIGARD CITY COUNCIL MEETING MINUTES -April 23, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 12 In response to a question from Councilor Anderson about whether SRTS project construction could come from a levy,Finance Director LaFrance said the previous levy had similar aspects that would have paid for small SRTS projects and the city will be specific about which projects are included. Mayor Snider asked about the two homeless outreach officers and suggested that there would not always be the need for a cover officer if the department used an officer with a slightly different skillset who is better at connecting individuals to social services agencies. Chief McAlpine said the reason two officers are needed is safety; encampments are in wooded areas and can be spread out. One officer can focus on the interaction and one can be aware of surroundings. Mayor Snider asked about specialized training and Chief McAlpine said the homeless outreach officers would be prioritized for crisis intervention training. Mayor Snider asked if data was used to deploy the 24/7- 365-5 officers optimally. Or should it be 4 or 6 based on peak demand? Chief McAlpine said it illustrated having 5 districts and having officers staffing each district 24 hours a day. She agreed that it would vary with demand. Council President Goodhouse asked about having two officers for homeless outreach and how there would be everyday coverage. She said it would predominantly be day shift but could be adjusted or assigned to problem locations as situations arise. Council President Goodhouse weighed in on the Safe Routes to Schools and advised removing it from the levy and focusing only on police. He said there is so much need for safe areas around schools that this needs to be solved with another package after police funding is taken care of. Councilor Lueb disagreed and said it is important to make incremental progress. She said looking at it like we can't do anything until we can do it all is the wrong approach. SRTS is important because it relates to safety. Councilor Anderson said the SRTS works in this safety package and is still under 50 cents. City Manager Wine said Councilor Newton,absent at this meeting,expressed support and appreciated that the city is bringing forward these elements. She said Councilor Newton also commented on the concern in the community about traffic and traffic enforcement. Chief McAlpine said their many needs were prioritized. There are three motorcycle officers and the department is waiting to assess the impacts of the photo red light program. Central Services Director Robinson introduced the bond discussion. She said a Civic Center Visioning Study was completed in 2018 and it provided a long term facilities plan for the city's civic campus. What was found is that all of the buildings are aging out. Recognizing that we can't replace everything at once, a phasing plan was developed. Phase One is the police department including an emergency operations center, a secure IT server room, and secure police parking. Our police department is spread out into several buildings in about 15,000 square feet. The consultant found for the police to be in a building for 25 years they would really need something closer to 52,000 square feet to allow for future staffing levels. We do not have this space. The consultant estimates the cost to be$31 million. Construction costs have risen so it is probably closer to $40 million. The assumption is that it would be built on site. If we want to move forward, we need to keep in mind that we need to refine the information and estimates and then develop a model to take into the community to test that with them. TIGARD CITY COUNCIL MEETING MINUTES -April 23, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 12 Central Services Director Robinson showed a slide of Phase 1 components. Three concept plans were considered, all onsite. They all include a Police Station, emergency operations center, and the IT server room. The goal for the facility is that it be resilient,and both seismically and technologically sound. None of the current buildings where we have Emergency Operations running out of are seismically sound. Ms. Robinson noted that the visioning plan is a broad view. There are no floor plan drawings. If the recommendation is to move forward, staff needs to work fast. City Manager Wine added that the SW Corridor project could change things as the city campus sits in the urban renewal area where it is envisioned that there may be redevelopment and this brings up the question of whether or not this is the best place to site a police station. Mayor Snider said this brings up another timing challenge. Finance Director LaFrance said there were a number of ways to finance this and the financing could be multi-layered. It could be structured to take the existing library levy off the books and issue new debt without increasing taxes. But in order to take advantage of the library bond ending in December of 2022, the City must go to voters no later than May 2022 to ask them to "renew". The next layer would be to look at using existing general fund revenues and resources from the new traffic safety revenues above and beyond costs to administer the program and bond against it. However,the City has no experience yet with that revenue. A conservative estimate is $10-$12 million to help pay for a facility. It is possible with the right cost and right set of revenues to fund the public safety facility without increasing taxes and using existing revenues. If needed,additional financing could be obtained from a larger voter-approved bond or funding intended for services. Council President Goodhouse said he likes options 1 and 2 and they should occur at the same time. He is concerned about voter fatigue later on. He said Tigard is growing and he noted that the legwork has been done to show that the police department is understaffed and at the same time the facility is not adequate even for current staff.The two conversations dovetail and it made sense to him to do both and not have to repeat the conversation at a later time. He suggested doing a private/public partnership to share costs and consider an offsite location such as in the Triangle. Councilor Lueb asked staff for clarification that their direction is to put off the bond so it can be done well. City Manager Wine said the conversation indicates that we may not be ready to do this next spring. She agreed with Council President Goodhouse that looking forward to the election cycle and opportunities to go before voters it is difficult to come up with an opportunity for two tries if it fails. She added that there is not yet a staff recommendation. Councilor Anderson said he liked the creative financing options. Mayor Snider reflected that he has given this a lot of thought and was an early proponent of putting both on the ballot at the same time. He said he is concerned now that council and staff will not have all the information needed to do a good job of presenting to people where it is,what it is,how much it costs and how it will be funded. The strategy of saying it is not a tax increase is a very attractive message. We need to make sure we can go with a bond more than once as well. 2022 is way too late.Voters may think we need this new space because we are adding some new staff. TIGARD CITY COUNCIL MEETING MINUTES -Apri123, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 12 Mayor Snider cautioned that the city cannot have a good conversation about a facilities bond yet because we are not ready. He did not want to move too fast and put a poorly planned bond on the table that we later discover will not meet our needs. He asked staff what it would take to be ready at the right level of specificity. Central Services Director Robinson said she did not have a direct answer but a consultant would need to be hired to take us to the next level in the process. Mayor Snider said since that needs to be done anyway we should begin and City Manager Wine confirmed that this was underway. Council President Goodhouse clarified that he only wanted to couple the levy and bond if we are prepared and have information. He noted that council learned with the recreation center measure that if the City goes out with no location,no design and no building and just asks for a blank check, it does not work. He said if we have all the information they should be coupled together. Finance Director LaFrance summarized that staff was looking for council direction on the planned composition of services that will go out in a local option levy and he heard that the base option and the three additional options are what can be taken to the community. He said staff will put together a communications plan, do the outreach and poll the community. Staff will take the next steps to zero in on what to refer in January of next year. Options can be added or removed at any time before then. Mayor Snider asked them to focus on whether or not Safe Routes to Schools should be included. Council President Goodhouse wants more details on what the Safe Routes to School portion includes. Finance Director LaFrance said we are still focusing on if,not when,but are interested in putting out a bond. Mayor Snider said"if"is is not debatable and he has not met a person living in Tigard who has been through the police station that thinks the facility is adequate. Finance Director LaFrance said staff will continue towards getting information on the facility needs but when a bond will go on the ballot is still up in the air. Next steps include finalizing the communications plan, polling, convening the Levy and Bond Task Force and the Committee for Community Engagement. Mayor Snider thanked staff for their work to bring it to this point, acknowledging the challenge and fairly rigid timelines. 8. NON-AGENDA ITEMS None. 9. EXECUTIVE SESSION None held. 10. ADJOURNMENT At 9:27 p.m. Councilor Lueb motioned for adjournment. Council President Goodhouse seconded the motion and the motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES -April 23, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 11 of 12 Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton Absent Councilor Lueb ✓ Councilor Anderson ✓ Carol A. Krager, City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES -April 23, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 12 City ofTigard ,, Tigard City Council and Town Center Development Agency Meeting Minutes . • June 4, 2019 1. BUSINESS MEETING A. At 6:33 p.m. Mayor Snider called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication—City Manager Wine discussed a memo sent to council in follow-up to Mr. Worzniak's concerns regarding a code enforcement complaint. She said staff is working with the homeowner to get additional help to resolve property maintenance issues. B. Citizen Communication—Sign-up Sheet. 3. CONSENT AGENDA: (Tigard City Council and Local Contract Review Board) A. LCRB CONSIDERATION OF CONTRACT AWARD—PAVEMENT MANAGEMENT PROGRAM OVERLAY B. COMMITTEE FOR COMMUNITY ENGAGEMENT ANNUAL REPORT TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY—June 4, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 13 C. APPROVE CITY COUNCIL MINUTES a. May 7,2019 D. PROCLAIM JUNE 9 WATER INDEPENDENCE DAY Councilor Newton motioned to approve the consent agenda as presented. Councilor Lueb seconded the motion. Motion passed unanimously. Councilor Goodhouse pointed out that the pavement management overlay fee on utility bills is used for street maintenance. Name Yes No Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse 4. CONSIDERATION OF UPDATES TO TMC CHAPTER 7.70—MODIFICATIONS TO REQUIREMENTS FOR HOLDING PROPERTY A. Mayor Snider opened the public hearing. B. Hearing Procedures—Mayor Snider announced that anyone may offer testimony. C Sergeant Erickson gave the staff report and explained the modification changes staff was recommending. D. Public Testimony—None. E. Response to testimony by staff-None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 19-04—None. Council President Goodhouse motioned to approve Ordinance No. 19-04. Councilor Anderson seconded the motion. Deputy City Recorder Burgoyne read the number and title of the ordinance. Deputy City Recorder Burgoyne conducted a vote and the motion passed unanimously. Ordinance No. 19-04—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 7.70 REGARDING MODIFICATIONS TO REQUIREMENTS FOR HOLDING PROPERTY TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY-June 4, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 13 Name Yes No Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse 5. TIGARD COMPLETE STREETS POLICY UPDATE Sr.Transportation Planner Roth presented this item and gave a PowerPoint presentation. He said the policy is designed to address issues,and formalize Tigard's commitment to building and design while maintaining transportation facilities that serve all users.The policy is focused on equitable transportation for all ages and abilities and provides needed transportation guidance that will help bridge the gap for connectivity and circulation for walking,biking and transit. He explained many roads are busy and do not accommodate pedestrians and cyclists,including a lack of complete and continuous sidewalk,and the difficulty of walking across congested and wide,multi-lane roadways. He discussed policy development, staff and agency partners involved,implementation plan,activities to help solve key problems,and next steps. He said the Tigard Transportation Advisory Committee (TTAC) recommended approval at their May 1 meeting,and said staff would bring this back for council adoption on June 11. Councilor Newton said this would have been nice to have when she was a planner with the city,and a lot of Tigard that was developed in the 1980's could have benefited from having this,and hopes to get the development codes in place to help with this. She asked if they could call it something else because the name of the policy could be confusing. Mr. Roth said the transportation plan is reflected in the development code and said they followed a boilerplate process for naming the policy,but is open to changing some of the language. Councilor Anderson said it is a great idea and asked whom the public should contact within the city if they have questions. Mr. Roth said they should contact him,and said there is some information already up on the city's website. Council President Goodhouse said this would be good for connecting trails. Mayor Snider said there has been a lot of deliberate attention in this work and the citizen oversight advisory group was very involved and did a good job. 6. SENIOR CENTER AFFORDABLE SENIOR HOUSING BRIEFING Redevelopment Project Manager Farrelly and Tigard Senior Center Director Vicki Adams presented this item and gave a PowerPoint presentation that outlined the site and site plan concept. Mr. Farrelly explained there is a shortage of affordable housing in Tigard and that twenty-seven percent of the households in Tigard are rent burdened,meaning they pay more than fifty-percent of their monthly income to rent,and that many of these households are senior citizens. He said in order to address this; staff along with funds from Metro did a feasible housing study on the site that houses the senior center. He explained they chose this site because it is city owned and is near many TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY—June 4, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 13 amenities,including the public library. He explained they hired a consultant to study the site, discussed the number of potential units and funding opportunities available,talked about next steps and said the board for the senior center is supportive of the project. Councilor President Goodhouse asked if staff was looking for approval tonight or if this was just a briefing. Mr. Farrelly said staff is looking for council to approve the process for the request for information. Councilor Anderson asked if they intend to have parking underneath. Ms.Adams said they were unsure at this time how parking would be done. Mr. Farrelly said the plan is currently showing surface parking,assuming the parking arrangement with the church and the senior center is expanded. Mayor Snider asked if the plan assumes one parking space per unit that is not the church parking lot. Mr. Farrelly said it does,and that typically,senior housing has a lower parking requirement. Councilor Lueb asked if they had discussed the parking situation with the church or if they are working on that. Mr. Farrelly said it is on the list of things to do. Councilor Newton hopes that when staff puts out the requests for information that they emphasize the parking issue. She said it is exciting to be able to offer senior housing in that location if it works out. Mayor Snider asked if this would have come together as quickly if the city had not been pushing so hard with the County for affordable housing. Mr.Farrelly said staff has been pushing and they had a meeting with the County and has a good chance of being funded. City Manager Wine said the County's first step in putting together the local implementation strategy for the Bond was to come to public agencies and ask them for publically owned property they could pledge towards the Bond. She said staff was talking to the County almost immediately after the Bond passed in order to make this project possible. Council President Goodhouse asked if this would go through the CDBG funding process. Mr. Farrelly said the developer would take care of the financing through several sources of funds and said there could be CDBG money as part of that. Mayor Snider said he is excited about the project. Mr. Farrelly said staff is looking for consensus from council to proceed and would then bring an agreement forward later. There was consensus from council. Mayor Snider convened the Town Center Development Agency 7. TCDA CONSIDERATION OF AMENDMENT#8 TO THE CITY CENTER URBAN RENEWAL PLAN TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY-June 4, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 4 of 13 Redevelopment Project Manager Farrelly presented this item and explained that tonight staff would be asking them to take three separate actions that would help in the purchase of a strip of land adjacent to the Main Street Village Apartments that would enable them to advance the Fanno Creek Overlook project. He said this would improve the connection for Fanno Creek Trail and the project would not work without purchasing this strip of land. He said this would require both the board and council's approval and then provided a description of the land. TCDA Director Goodhouse motioned to approve TCDA Resolution No. 19-04. TCDA Director Newton seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Chair Snider conducted a vote and the motion passed unanimously. TCDA Director Newton said it has been a while coming and thinks this is great. TCDA Resolution No. 19-04—A RESOLUTION AMENDING THE CITY CENTER URBAN RENEWAL PLAN BY ADDING THE ACQUISITION AND DISPOSITION OF TWO PIECES OF LAND IN THE VICINITY OF MAIN STREET(I-RAIL PARCEL AND DRIVEWAY PARCEL) Name Yes No Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse Mayor Snider reconvened City Council. 8. COUNCIL CONSIDERATION OF AMENDMENT#8 TO THE CITY CENTER URBAN RENEWAL PLAN Redevelopment Project Manager Farrelly presented this item. Councilor Anderson motioned to approve Resolution No. 19-17. Councilor Lueb seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Mayor Snider conducted a vote and the motion passed unanimously. Resolution No. 19-17—A RESOLUTION AMENDING THE CITY CENTER URBAN RENEWAL PLAN BY ADDING THE ACQUISITION AND DISPOSITION OF TWO PIECES OF LAND IN THE VICINITY OF MAIN STREET(TRAIL PARCEL AND DRIVEWAY PARCEL) TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY—June 4, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 5 of 13 Name Yes No Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse Mayor Snider reconvened the Town Center Development Agency. 9. TCDA CONSIDER AUTHORIZING THE EXECUTIVE DIRECTOR OF THE TCDA TO COMPLETE THE PROPERTY ACQUISITION OF A STRIP OF LAND ADJACENT TO 9270 SW MAPLEWOOD DRIVE Redevelopment Project Manager Farrelly presented this item and provided background on the project. He said this has taken a couple years to get to this point,terms are outlined in the personal service agreement,and said if this is approved the design and engineering for the Fanno Creek Overlook project would begin. TCDA Director Lueb motioned to approve TCDA Resolution No. 19-05. TCDA Director Goodhouse seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Mayor Snider conducted a vote and the motion passed unanimously. TCDA Resolution No. 19-05—A RESOLUTION APPROVING THE PURCHASE OF A STRIP OF LAND ADJACENT TO 9270 SW MAPLEWOOD DRIVE AND AUTHORIZING THE EXECUTIVE DIRECTOR OF THE TOWN CENTER DEVELOPMENT AGENCY TO TAKE ALL NECESSARY ACTIONS TO COMPLETE THE PROPERTY PURCHASE ON BEHALF OF THE AGENCY Name Yes No Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse Mayor Snider reconvened City Council. 10. REVIEW AND CONSIDERATION OF TMC FOR FEE WAIVERS AND EXEMPTIONS A. Mayor Snider opened the public hearing. B. Hearing Procedures—Mayor Snider announced that anyone may offer testimony. C City Manager Wine gave the staff report. She explained the city has had several situations over the last year that caused staff to look at a section of City Code that governs how waivers or exemptions of fees and charges could be granted. She discussed current TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY—June 4, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 13 language in the code and the new proposed language that would clarify when fee waivers or exemptions could be granted. Specifically it creates relationship between the current section of Code,establishing the fee waiver or an exemption,relates it to those that are established by City Council,and gives authority to waive or exempt fees up to an amount of $300 when financial need is demonstrated,as well as creating an appeal process for denials. D. Public Testimony—None. E. Response to testimony by staff—None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 19-05 Councilor Anderson said it is nice to have a City Attorney that wants to get in and clean up the City Code. Councilor Newton asked if they have switched from demonstrating an organization creating a community benefit to demonstrating a financial need. Ms.Wine replied yes. Council President Goodhouse motioned to approve Ordinance No. 19-05. Councilor Newton seconded the motion. Mayor Snider said going back to Councilor Newton's question,he asked if this is the right standard to be applying,and if there may be situations,where someone asks for a fee waiver where the new language could hinder their ability in being approved for the waiver. He gave the example of the Little League,where they could have funds in their account,showing they do not meet a financial need,but those funds are allocated to something else, so it does not give the true picture as to their financial need for the waiver. Councilor Newton said she was thinking about groups like Just Compassion where there could be a timing issue and may not be able to financially cover something. Councilor Newton said Mayor Snider raises a good point. City Attorney Rihala said this standard is in use now with the City's Parks and Recreation fees waiver. She explained that in terms of non-profits and how much money they have in the bank,was not discussed and there is not a standard for that,and they believe that past practice would show an evidence of need,like in the instance of the Little League organization. Mayor Snider said everyone here knows what the intent is with this,but that in ten years and Nvith new people,they may not know what the intent of this council was. Councilor Lueb agreed with Mayor Snider and said she does have concerns with the language and thinks it could be a barrier for those applying. TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY—June 4, 2019 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 7 of 13 Council President Goodhouse asked if it required to meet both or if this is an"if" or an"or." City Manager Wine replied that a request would be made in writing and then the city would determine if the requestor has demonstrated a financial need. Mayor Snider asked the City Attorney if adding,"The city has determined the request has a public benefit. City Attorney Rihala replied they specifically took that out,because it is so difficult to determine and defending a denial could be difficult to defend. Staff did not want to be in the position of having to make judgement calls like this. Council President Goodhouse asked if there was anything to compare this too. Ms. Rihala said they did not find anything similar to this in other cities. Councilor Newton asked if it would be helpful to add the phrase"the requestor has demonstrated a financial need for the waiver",and then indicate what the city would be looking for. Ms. Rihala said that adding that language could make clearer,but it could also make it more difficult for non-profits. City Manager Wine gave examples of fee waiver requests the city received last year and said that most organizations look to be fairly well abled either through their application or a letter to be able to say what is happening in their effort and why they have a financial need. Mayor Snider suggested that making it clear that simply having enough money in your bank account does not necessarily mean you do not need a fee waiver. Councilor Lueb recommended saying,"demonstrates a need" and striking the word"financial'in front of the word need. City Attorney Rihala agreed that would work. Councilor Lueb motioned to amend the motion to strike the word"financial"in section 3.32.070. Council President Goodhouse seconded the motion. Motion passed unanimously. Name Yes No Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse City Council voted on the original motion as amended. Ordinance No. 19-05—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 3.32 REGARDING CITY FEES AND AUTHORITY FOR FEE WAIVERS AS AMENDED Name Yes No Councilor Newton Councilor Lueb Councilor Anderson TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY—June 4, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 8 of 13 Mayor Snider Council President Goodhouse 11. RECEIVE FISCAL YEAR 2020 MASTER FEES AND CHARGES SCHEDULE UPDATE Finance and Information Services Director LaFrance and Sr. Management Analyst Kang presented this item and reminded council that as a part of the annual budget process,council adopts the Master Fees and Charges Schedule. He said some of the changes include; switching from Portland CPI-U to West CPI-U,solid waste study,Parks System Development Charges rate increase and water rates increase. Council President Goodhouse asked why the change to the downtown parking permit fee in 2020 when the city is not yet collecting on this. Mr. LaFrance said they would be following City Code,by updating the fee,and in addition,should the city decide later to collect that fee,they can. Councilor Newton asked about the water customer charges and usage charges increase. Mr.LaFrance said the last rate study implemented a multi-year rate water rate increase. He explained the last four years of the water rate increases were 3 'A percent cost of operations. He said there would be a new water rate study sometime in January 2021, so this increase would give the city an interim increase from January 2020 until the next rate study that would be consistent with the last four years of inflationary costs for operations. Mayor Snider asked if staff is asking council to approve this tonight. Mr. LaFrance said this would come back before council for approval on June 11 and said staff is asking for direction from council tonight. Mayor Snider asked for comments. Councilor Anderson said it looks good and does not have anything additional. Councilor Lueb, Council President Goodhouse and Councilor Newton agreed. 12. SOLID WASTE RATES BRIEFING Finance and Information Services Director LaFrance and Chris Bell,Owner of Bell and Associates presented this item and gave a PowerPoint presentation. Mr. LaFrance explained staff is looking for direction tonight,and that direction would be incorporated into the Master Fees and Charges that would be coming before council for approval at their next meeting. He said the solid waste rates requires a cost of service study,in part because the aggregate rate of return for haulers fell below eight percent and City Code requires a cost of service study be done in this situation. The goal is to set the fee at a ten percent rate of return for waste haulers;and that these new rates would go into effect July 1. Mr. LaFrance explained that a cost of service study looks at various utilities,customer classes and services within that customer class and then matches the cost of providing those services, so that when the customer is paying their bill,they are paying for exactly what it actually costs to provide that service.With the intent that the fee is equitable and fair,and then council can make policy decisions. He said one of the decisions council could make tonight is if they want to adjust the policy currently in place that is twenty years old,look at implementing cost of service rates or TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY-June 4, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 9 of 13 continue to have some subsidies. He explained that one of the rate subsidies now is that commercial customers are subsidizing residential customers. Mayor Snider said the subsidy was the opposite over six years ago and it was a policy direction to specifically even that out,but sounds like it has become disparaging again. Staff replied yes. Mr. LaFrance said secondly,there is a conscious subsidy within the residential class. He explained that approximately twenty years ago with the recycling program the city made it less expensive to have a small garbage can,so that people would take the time to separate out the recycling from regular garbage. However,there is not a lot of variation in cost based on the size of cart,because the haulers have vehicles,those vehicles have drivers and other set costs regardless of the size of garbage can. Mr. LaFrance said staff would also be discussing drop box rates,and the Metro Commercial Food Waste Program the city would be phasing in. Owner of Bell and Associates Chris Bell discussed some of the reasons for the rate increase that include;cost to process recycling,local processing of yard debris,cost of collection trucks,labor and regulated waste from Metro. He said the projected rate increase for a container is ten percent for 2020. He said the projected rated increase for residential customers and drop box containers would be an overall ten percent increase. He explained that other than the cost difference in garbage cart size, the rest of the cost of service is consistent across the board. To go to a cost of service, customers would see an increase in the smaller cart and a reduction in the larger carts,because the larger carts have been subsidizing the smaller carts for some time. Other factors to consider is to have a flat percentage increase across commercial and residential customers that would still include some subsidizing from commercial to residential customers. The difference in cost of service for drop boxes is minor, so they are recommending an adjustment to drop box customers. Mayor Snider asked council to state their initial thoughts on each item being proposed. Council President Goodhouse said he would like to see the fees for residential and commercial customers evened out,so that neither would subsidize the other.He asked how the drop box fees would work for contractors and if that could affect their bottom line. Mr. Bell replied that it could, but what he hears from contractors is not the increase in the haul fee,but the complaint is about the procedures and the amount of paperwork for a drop box. Mr. Bell explained the amount of time spent in traffic contributes to the timeliness of getting someone a box. Councilor Anderson talked about the food scrap program,and said he likes the idea of charging commercial customers across the board. He agrees with Council President Goodhouse about evening out the fees for commercial and residential customers and not allowing either to subsidize the other. Councilor Lueb said she prefers the cost of service model going forward so that no one subsidizing is the other. She wants to hear more on the drop box program,but fears there will be a financial burden placed on the commercial industry for the food waste program,and prefers raising the fee for all commercial. Councilor Newton said she concurs that spreading the fees across the board for commercial customers for the food scrap program is a good idea,and is concerned about facilitating compliance, TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY—June 4, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 10 of 13 and wants to make sure they make it easy for commercial customer to comply,and agrees that going to a cost of service rate for residential is the better model. She asked to hear more about the drop box program. Mr. Bell said when rates are set for drop boxes it is primarily based on the time it takes for the driver to go from point A to point B. Mayor Snider asked why they are not just letting the market do its job in directing the cost for drop boxes. Mr. Bell said they could do that and the City of Gresham is doing that,but said there are challenges for doing it that way,and that someone would need to be the arbitrator when situations arise. Mayor Snider asked if removing drop boxes from the franchise would increase the rate for other things. Mr. Bell responded no. Mayor Snider asked staff when an appropriate time would be to discuss the drop box and rates. Mr. LaFrance said his understanding is that council could address the franchise at its discretion,but referred to the City Attorney to confirm if they could discuss the franchise as a whole or just pieces of the franchise. City Attorney Rihala said she would need to review the code,however, she believes the franchise is up sometime in 2020 or 2022. Council President Goodhouse clarified his response earlier regarding food waste and said he supports the cost of service rate for just the required businesses. Mayor Snider said he supports the cost of service approach,which means making residential sized carts pay for their cost of service,with no subsidy. He also supports raising the fee across all commercial for the food waste program. Council President Goodhouse asked what the rate increase would be for commercial who are not required to participate in the food waste program. Mr. Bell provided the cost increase in Phase I and in Phase II,but that the cost could go down overtime. Council President Goodhouse said it does not make sense to him to have commercial customers who are not producing food waste pay a share of the rate increase for those commercial customers who are producing food waste. Mr. Bell agreed and said there is a small amount of businesses in Tigard who are converting food waste that this would effect. He said commercial customers like restaurants would have additional steps that are mandated by Metro. Council President Goodhouse said this program is meant to have large food waste producing commercial customers change their current practices,but if the increase is spread over other non- food producing customers or those who do not waste enough to be mandated,then he fears businesses will not change their food waste practices. TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY—June 4, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov ( Page 11 of 13 Mayor Snider asked council if anyone would like to comment or change his or her opinion regarding food waste. Councilor Lueb,Councilor Anderson and Councilor Newton said their opinion had not changed. Council President Goodhouse stated that it would have been good if Metro had figured this out. Mayor Snider asked staff if they have enough information to go on regarding food waste fees. Finance and Information Services Director Mr.LaFrance replied yes. Mayor Snider asked if everyone was good with going to a cost of service for drop box and to consider if this should be part of the franchise later. There was consensus. Mayor Snider asked about the large residential vs small residential subsidy and if they are in agreement with having everyone pay their fair share. There was consensus. Mayor Snider asked if there is consensus to stop commercial customers subsidizing residential and have everyone pay their fair share. There was consensus. 13. REVIEW AND DISCUSS THE COMMUNICATIONS PLAN FOR EXPLORING A LEVY AND BOND Communications Manager Wyatt presented this item and discussed staffs proposed communication plan for the possible upcoming Levy/Bond. Council President Goodhouse said the biggest thing the city has to fix is the city's response to people on social media. He wants to make sure we are not speaking at them or creating confusion and that we are being timely in our response. Councilor Newton wants to engage with citizens early on and to make the information simple. She wants to engage with people more than just ask them questions. Councilor Lueb said it is a good idea to list all the events ahead of time. Councilor Anderson said it would be a good idea to include information about the performance audit on the frequently asked questions page, so people know what they are doing. Mayor Snider said he would like to see a"virtual" tour of the police department on the website,and he would like to have regular open houses of the police department. He asked about the tax calculator that was available on the website last time and if they would have that again. Mr.Wyatt said they would. Council President Goodhouse suggested footnotes on how to contact staff or council. Mr.Wyatt agreed. TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY—June 4, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 12 of 13 Councilor Newton said it is important to figure out what city events and activities would include information about the levy. Staff agreed and said they have enough information to go forward. 14. NON AGENDA ITEMS—None. 15. EXECUTIVE SESSION—None. 16. ADJOURNMENT At 8:48 p.m. Council President Goodhouse motioned to adjourn the meeting. Councilor Lueb seconded the motion. Motion passed unanimously. Name Yes No Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse Kelly Burgoyne,Deputy City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL AND TOWN CENTER DEVELOPMENT AGENCY—June 4, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 13 of 13 City ofTigard Tigard City Council Meeting Minutes June 11, 2019 STUDY SESSION Council Present: Mayor Snider,Council President Goodhouse,Councilor Lueb, Councilor Newton and Councilor Anderson Staff Present: City Manager Wine,City Attorney Rihala,Deputy City Recorder Burgoyne and Assistant City Manager Nyland A. Council Liaison Reports: Councilor Newton talked about the Tigard Youth Advisory Council (TYAC) election of new officers and said they plan to refocus the spotlight on kids in middle school and high school, and are looking to form a new committee. She discussed the Community Development Block Grant (CDBG),Metro housing presentation and other events she had attended around town. Council President Goodhouse talked about Greater Portland,Inc.,where business trends are shifting and other events he had attended around town. Councilor Anderson talked about the Tigard Chamber Government Affairs and Public Policy Committee meeting,and the Regional Water Advisory Consortium meeting, said he had been appointed again to the board,and said the Planning Commission would not be meeting this month due to lack of items. Councilor Lueb said she went on the water tour with Public Works Utility Operations Manager Goodrich and that she has her first Water Board meeting tomorrow. She briefed council on the Parks and Recreation Board interviews and said the Library Board would be interviewing applicants on Thursday. Mayor Snider said he was appointed to the ODOT Region 1 Area Commission on Transportation, explained why they exist and projects they are working on for 2021-2024,and updated council on the SW Corridor Steering Committee meeting. Administrative Items: City Manager Wine asked council about the outreach plan for July 30 and if they wanted to hold this at Summerfield. Council agreed and asked if staff could create information cards for council to have as talking points. Ms. Wine reminded council that the August 6 meeting would be cancelled due to TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 12 National Night Out,and said Communications Manager Wyatt would be contacting council about the Balloon Festival. 1. BUSINESS MEETING A. At 7:30 p.m. Mayor Snider called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. j 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication—None. B. Police Update—Police Chief McAlpine was not in attendance and there was no police update given. C. Tigard High School Envoy—John Freudenthal was not in attendance and there was no Tigard High School update given. Mr. Freudenthal would return to another meeting and provide an update to council. D. Tigard Area Chamber of Commerce—Tigard Chamber CEO Mollahan updated council on current things happening at the Chamber and the Farmer's Market. She reminded council about the upcoming Farm to Table event on August 2 and the Latino Festival happening on September 7. She said the Downtown Alliance Art Walk was a success and the Taste of Tigard allowed for a lot of community engagement. E. Citizen Communication—Sign-up Sheet. Valerie Jolie asked for zoned parking at the southern corner of Tallwood Drive due to overflow parking from tenants of Scholl's Village,speeding along Bluestem Land and Tallwood Drive and risk of accidents. She said they would be installing a speed bump but asked for zoned parking in this neighborhood. Mayor Snider asked if there is a traffic engineering study on this location. City Wine said they are working with the police department and would be doing an engineering study. TIGARD CITY COUNCIL—June 11, 2019 Ci 'of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 2 of 12 � gan 3. CONSENT AGENDA: (Tigard City Council) A. CONSIDER RESOLUTION APPOINTING HEMENDRA MATHUR TO BE A VOTING MEMBER OF THE TOWN CENTER ADVISORY COMMITTEE Resolution No. 19-18—A RESOLUTION APPOINTING HEMENDRA MATHUR AS A VOTING MEMBER OF THE TOWN CENTER ADVISORY COMMISSION B. LCRB CONSIDERATION OF CONTRACT AWARD—FANNO CREEK SLOPE STABILIZATION OF SW ARTHUR COURT C. LCRB CONSIDERATION OF CONTRACT AWARD—CULVERT REPLACEMENT AT 124"AVENUE AND ANN COURT D. PROCLAIMATION CONGRATULATION TIGARD CHAMBER CEO DEBI MOLLAHAN E. RECEIVE AND FILE: a. Council Calendar b. Council Tentative Agenda for Future Meeting Topics F. CONSIDER RESOLUTION ACKNOWLEDGING AND COMMENDING JOHN FREUDENTHAL FOR HIS SERVICE AS TIGARD HIGH SCHOOL ENVOY TO THE CITY OF TIGARD Resolution No. 19-19—A RESOLUTION ACKNOWLEDGING AND COMMENDING JOHN FREUDENTHAL FOR HIS SERVICE AS TIGARD HIGH SCHOOL STUDENT ENVOY TO THE CITY OF TIGARD Councilor Anderson motioned to approve the consent agenda as presented. Council President Goodhouse seconded the motion. Motion passed unanimously. Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 4. CONSIDER A RESOLUTION APPOINTING PARK AND RECREATION ADVISORY BOARD MEMBERS Public Works Division Manager Martin presented this item and provided council with background information. TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 12 Councilor Newton asked if these are 4-year terms. Mr. Martin replied yes. Council President Goodhouse motioned to approve Resolution No. 19-20. Councilor Newton seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. Resolution No. 19-20—A RESOLUTION TO APPOINT WAYNE GROSS AND SEAN ERNES AS VOTING MEMBERS AND DARLENE DICK AND NATALIE OFFENBECHER AS ALTERNATE MEMBERS OF THE PARK AND RECREATION ADVISORY BOARD Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 5. CONSIDER RESOLUTION ADOPTING TIGARD COMPLETE STREETS POLICY Sr.Transportation Planner Roth presented this item,gave an overview of the Complete Streets Policy,discussions with internal and external stakeholders, said the Tigard Town Center Advisory Committee (TTAC) and the Tigard Complete Streets Work Group had both approved the policy and talked about previous meetings this had been before council. Councilor Lueb said she is excited about this and is happy it is accessible to many people and thanked staff. Councilor Newton said they did not use to have these tools in place when she worked for the city and is happy now they do. She would prefer that it be called something else,but is ok with it. Council President Goodhouse said it is a big plus. Councilor Lueb motioned to approve Resolution No. 19-21. Council President Goodhouse seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. Resolution No. 19-21 —A RESOLUTION ADOPTING A COMPLETE STREETS POLICY FOR THE CITY OF TIGARD Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov Page 4 of 12 6. CONSIDER RESOLUTION ACCEPTING JURISDICATIONAL TRANSFER OF RIGHT OF WAY ADJACENT TO 99W City Engineer Faha presented this item,explained this would provide access for properties in the area and a pathway connection to Bull Mountain Road,and that ODOT had already taken action on this. She said the jurisdictional transfer would support the City's Strategic Plan and vision by providing maintenance and connectivity. Councilor Newton asked about the anticipated workload and if it would be maintained to the extent, it was now. Ms. Faha replied yes. Council President Goodhouse motioned to approve Resolution No. 19-22. Councilor Lueb seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. Resolution No. 19-22—A RESOLUTION ACCEPTING JURISDICTIONAL TRANSFER OF A SECTION OF RIGHT OF WAY ADJACENT TO 99W FROM THE OREGON TRANSPORTATION COMMISSION Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 7. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE TO REVISE TMC 11.04 SOLID WASTE MANAGEMENT A. Mayor Snider opened the public meeting. B. Hearing Procedures—Mayor Snider announced that anyone may offer testimony. C Public Works Division Manager Goodrich presented this item,said this is similar to the paper-recycling program only with food scraps and that Metro had adopted the new requirement for local governments and food service businesses back in 2018. As a result, the city needs to adopt an enforceable policy that implements those regional requirements by July 31,2019. He discussed the key elements of the policy and said council had received an update at a recent study session. D. Public Testimony—Mayor Snider called upon those who have signed up to testify. None. E. Response to testimony by staff. None. F. Mayor Snider closed the public hearing. TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 5 of 12 G. Council Discussion and Consideration: Ordinance No. 19-06 Councilor Newton said the discussion last week was helpful to help understand how this is going to be implemented and thanked staff. Council President Goodhouse motioned to approve Ordinance No. 19-06. Councilor Newton seconded the motion. Deputy City Recorder Burgoyne read the number and title of the ordinance. Deputy City Recorder Burgoyne conducted a vote. Motion passed unanimously. Ordinance No. 19-06—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 11.04 REGARDING THE CITY'S BUSINESS FOOD WASTE MANAGEMENT REQUIREMENTS Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 8. CONSIDER RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES Finance and Information Services Director LaFrance and Sr. Management Analyst Kang presented this item. Mr. LaFrance summarized key phrases discussed during the budget process and said this allows the city to provide the best services they can with the resources they have. He said that over the course of the next fiscal year council would be considering a local option levy that would help with budgetary resources and improve service levels. He discussed the Master Fees and Charges and said council discussed this last week. In order to receive these funds the city needs to certify the city provides at least four required services,and said the city does. Councilor Lueb motioned to approve Resolution No. 19-23. Councilor Anderson seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. Resolution No. 19-23—A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 9. CONSIDER RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 12 Finance and Information Services Director LaFrance and Sr. Management Analyst Kang presented this item,and reminded council that in order to receive state revenue sharing,the city had to levy property taxes in the preceding year,which the city has done. Council President Goodhouse motioned to approve Resolution No. 19-24. Councilor Newton seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. Resolution No. 19-24—A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 10. INFORMATIONAL PUBLIC HEARING: CONSIDER ADOPTION OF MASTER FEES AND CHARGES SCHEDULE REPLACING RESOLUTION NO. 18-33 AND SUBSEQUENT AMENDMENTS A. Mayor Snider opened the public hearing. B. Hearing Procedures—Mayor Snider announced that anyone may offer testimony. C Finance and Information Services Director LaFrance and Sr. Management Analyst Kang gave the staff report,explained that as part of the budget process,council has the opportunity to adjust fees and charges related to city services and discussed key changes. Mr. Kang addressed two specific changes that include;an adjustment to the solid waste rate study,changing to a cost of service method where residential or commercial customers are not subsidizing the other,and changes to the right-of-way fee schedule in relation to small wireless facilities. Council President Goodhouse asked staff to provide an update on how the food waste fee would be calculated during the first year of the program. Mr. LaFrance talked about council's last discussion and said the rates for the first year are included in the rates proposed. Councilor Newton asked staff to point to the licensing fees that were added. Mr. Kang replied they are on page six. D. Public Testimony—Mayor Snider called upon those who signed up to testify. None. TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 7 of 12 E. Response to testimony by staff None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Resolution No. 19-25 Councilor Anderson motioned to approve Resolution No. 19-25. Council President Goodhouse seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Motion passed unanimously. Resolution No. 19-25—A RESOLUTION ADOPTING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE WHICH REPLACES RESOLUTION NO. 18-33 AND ALL SUBSEQUENT AMENDMENTS TO DATE Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider 11. INFORMATIONAL PUBLIC HEARING:ADOPTION OF THE BUDGET,MAKING APPROPRIATIONS,DECLARING THE AD VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED A. Mayor Snider opened the public hearing. B. Hearing Procedures—Mayor Snider announced that anyone may offer testimony. C Finance and Information Services Director LaFrance and Sr. Management Analyst Kang gave the staff report. Mr. LaFrance explained the Budget Committee had approved the budget and that budget law requires the budget be adopted by City Council. Mr. LaFrance said they received clarification from the state department stating that the city cannot have money in a contingency fund that is not for the purpose of operations,and discussed other technical adjustments to operations as well as the carryforward adjustments to the Capital Improvement Plan (CIP). He confirmed that none of the technical adjustments would increase expenditures over 10%in any funds. D. Public Testimony—Mayor Snider called upon those who have signed up to testify. None. E. Response to testimony by staff. None. I F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Resolution No. 19-26 TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov Page 8 of 12 i i Councilor Newton asked what the name of the project is for the CIP project listed as 93057. Mr. Kang responded it is the East Derry Dell project. Councilor Lueb motioned to approve Resolution No. 19-26. Council President Goodhouse seconded the motion. Councilor Newton said they added a few things back to the budget,like the Economic Development Manager position,and wanted the public to be aware of that. Mr. LaFrance asked if they needed to include in the motion the staff technical adjustments. City Attorney Rihala replied yes;the motion should reflect exactly what is being done. Mayor Snider asked if someone would like to amend the motion. Councilor Lueb moved to amend the motion to include"technical adjustments". Council President Goodhouse seconded the motion. Mayor Snider took a roll call vote on the amendment to the motion. Motion passed unanimously. Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Mayor Snider said they would now vote on the original motion and asked Deputy City Recorder Burgoyne to read the number and title of the resolution. Deputy City Recorder Burgoyne read the number and title of the resolution and took a roll call vote. Motion passed unanimously. Resolution No. 19-26—A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE APPROVED BUDGET,WITH ADJUSTMENTS,MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY,AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2020 TO INCLUDE TECHNICAL ADJUSTMENTS Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider i Mayor Snider convened the Town Center Development Agency TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 9 of 12 12. TCDA INFORMATIONAL PUBLIC HEARING:ADOPT THE TCDA FY 2020 BUDGET WITH ADJUSTMENTS,MAKE APPROPRIATIONS,AND IMPOSE AND CATEGORIZE TAXES A. TCDA Chair Snider opened the public hearing. B. Hearing Procedures—TCDA Chair Snider announced that anyone may offer testimony. C Finance and Information Services Director LaFrance and Sr. Management Analyst Kang presented this item. Mr. LaFrance said the Town Center Development Agency Budget Committee reviewed the budget at their May 18,2019 and the committee approved the proposed budget. Oregon Budget Law requires the budget be adopted by the Town Center Development Agency and gives the governing body the authority to make certain changes in the approved budget prior to adoption as long as the increase in a fund does not exceed 10% of the total fund expenditures. D. Public Testimony—TCDA Chair Snider called upon those who have signed up to testify. None. E. Response to testimony by staff. None. i F. TCDA Chair Snider closed the public hearing. G. Council Discussion and Consideration: TCDA Resolution No. 19-06 Director Goodhouse motioned to approve TCDA Resolution No. 19-06. Director Anderson seconded the motion. Deputy City Recorder Burgoyne read the number and title of the resolution. Deputy City Recorder took a roll call vote. Motion passed unanimously. TCDA Resolution No. 19-06—A RESOLUTION ADOPTING THE FISCAL YEAR 2019-2020 BUDGET,WITH ADJUSTMENTS,MAKING APPROPRIATIONS,AND IMPOSING AND CATEGORIZING TAXES Name Yes No TCDA Director Goodhouse TCDA Director Newton TCDA Director Lueb TCDA Director Anderson TCDA Chair Snider 13. TCDA UNIVERSAL PLAZA PRE-DESIGN KICKOFF Community Development Director Asher presented this item. Gehl Studios Project Manager Sofie Kvist also attended and gave a PowerPoint presentation. Mr. Asher explained for people who have not been following along,that the residents of Tigard have for a long time been asking for a downtown public space that would be a large public gathering spot to host events like the Farmer's Market, concerts and a place for children to play. He said they have a conceptual design that TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 10 of 12 includes an educational space that teaches about the elements of the universe,air,water, fire and the earth. He said funding is in place for planning and for the project and that staff hopes to select a design firm later in the year. He said before a design firm is selected the city has engaged Gehl and Associates to help the city better understand how public space and life is happening in the downtown area and to help determine what a design team will need to include as part of the RFP. Ms. Kvist provided background on how they got here and what distinguishes Gehl and Associates from other urban design firms. She explained Gehl and Associates believes in people first, investigating life through the analysis of public life,quality of the built environment,urban strategy, active engagement and process leadership and understanding what makes a good habitat for humans. She said observing community and life is at the core of what they do and explained how they design public spaces. She told council that she and her colleagues would be walking around Tigard in the next few days to see how the public use open spaces. Councilor Anderson asked if this is just the study phase and if a contractor would then take over. Ms. Kvist replied yes and said they would also be making sure the city is asking the right things when selecting a contractor. She said they would be producing insight to the project that is data driven and would then create the design from that. Councilor Newton asked if they are focused on the universal plaza concept. Ms. Kvist replied yes, and said they would also observe other areas in downtown to make sure this public space is connected to activity in the surrounding areas. Council President Goodhouse said there are many aspects that take people out of Tigard so it is good to see why people are going elsewhere to do what. Mayor Snider said he is excited about the concept and what could be the result is exciting. Councilor Lueb said this is interesting and is excited about all the information that will come out of this. Mr.Asher said this is going to be a long journey,but an educational one,and in the end,it would be a beautiful and engaging public space. He thanked council for their support. Mayor Snider reconvened the City Council meeting 14. NON AGENDA ITEMS 15. EXECUTIVE SESSION -Mayor Snider announced that the Tigard City Council would go into Executive Session under ORS 192.660 (2) (I) to review and evaluate the performance of the chief executive officer. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The Tigard City Council adjourned from Red Rock Creek Conference Room after the Executive Session. TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 11 of 12 16. ADJOURNMENT At 11:01 p.m. Councilor Lueb motioned to adjourn the meeting. Council President Goodhouse seconded the motion. Motion passed unanimously. Name Yes No Council President Goodhouse Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Kelly Burgoyne,Deputy City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL—June 11, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 12 of 12 41 City of'Tigard Tigard City Council Meeting Minutes June 18, 2019 1. BUSINESS/WORKSHOP MEETING A. At 6:30 p.m. Mayor Snider called the City Council to order. B. City Recorder Krager called the roll. Present Absent Mayor Snider x Council President Goodhouse x Councilor Newton x Councilor Lueb x Councilor Anderson x C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—None B. Tigard High School Student Envoy—John Freudenthal presented his final report on THS activities to council for school year 2018-19. He noted the Balloon Festival and 4`s of July fireworks are coming up and due to construction,the e of July fireworks will be held at Cook Park instead of the Tigard High football field.The first day of school is September 4 and incoming ASB President Sarah Gentry will be presenting Tigard High updates. He thanked council for their involvement in the community. Mayor Snider asked about his future plans and THS Envoy Freudenthal said he is heading off to University of Oregon to major in political science and minor in public policy. Mayor Snider read Resolution No. 19-19 approved by Council on July 11,2019 commending THS Envoy Freudenthal for his service and presented him with a copy. C. Citizen Communication—No one signed up to speak. TIGARD CITY COUNCIL MEETING MINUTES —June 18, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 12 3. RECEIVE BRIEFING ON UTILITIES BUSINESS PLANNING—FINANCIAL RATE STUDIES STRATEGY Utility Operations Manager Goodrich introduced this item and gave a PowerPoint presentation. He said in January council asked Public Works staff if they could align future rate studies on water, storm water and sanitary sewer. Staff put together a program where all three utility rates are synchronized to come to council for adoption at the same time,using a strategy of a systematic schedule of cost-of-service analysis and rate setting cycles. Staff will start with storm water, drinking water (which has had no rate study since 2014), and the last will be sanitary sewer. He said utilities are all funded through rates;no other funding is provided. Each utility has a unique strategy for the rate structure but the plan is to make them all effective January 1,2020. The water master plan is not complete and it is not in the best interests of the public to do a rate study before the plan is staff needs to complete the master plan and develop a list of projects. Master plans are staff resource intensive and cannot be done at the same time due so they will be staggered After 2021, Council will have a combined rate analysis which will start in 2024. Council will adopt a package of rates in 2024 to make sure the rates meet the expenditures. This cycle will bring continuity and make it easier to budget for these services. Council President Goodhouse said there should be communication to show residents what the changes will be and where and when projects are planned. He said people do not understand changes on their utility bill. Utility Operations Manager Goodrich said the city gained a lot of experience in the last nine years with the Lake Oswego Water Partnership and did a lot of local communication to water users. He said this rate setting cycle will allow for better communication and is an efficient use of consultants. Rates will be looked at from a full picture for the benefit of council and the community. Councilor Newton agreed and said she sees this as an opportunity to use master plans to show people what the projects are,why the rates went up and what we are funding. 4. PUBLIC HEARING ON THE CAUSES AND CONSEQUENCES OF RENT BURDEN a. Mayor Snider opened the public hearing and announced that anyone may give testimony that has signed up to speak. b. Associate Planner Warren presented the staff report for this item. In 2018 the Oregon Legislature passed House Bill 4006 intended to address housing affordability across the state. The bill defines severe rent burden as a household that spends more than 50 percent of its income on rent. It also defines a rent burdened city as one in which more than 25 percent of its renters are severely rent burdened. In October of 2018 the City of Tigard was notified by the Housing and Human Services Department that it was identified as a rent burdened city as 26 percent of renters were severely rent burdened. In February 2019 the City was again notified that it was a rent burdened city and the percentage of rent TIGARD CITY COUNCIL MEETING MINUTES —June 18, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 2 of 12 burdened households had increased to 29 percent. Under the provisions of HB 4006 the City is required to hold an annual public hearing on causes and consequences of rent burden and possible solutions. The hearing for 2018 was held in January 2019 owing to the compressed timeline between notification and issuance of Oregon Administrative Rules. Tigard was also required to provide additional annual reporting on housing production to the Department of Land Conservation and Development. Associate Planner Warren said HB 4006 also provided technical assistance grants to rent burdened cities to provide planning work towards addressing housing needs. Tigard received a grant to develop an Affordable Housing Plan. The plan was informed by an affordable Housing Task Force that met five times over the last six months. Their work and the work of a consultant have concluded in a plan that will be considered for adoption in a separate hearing tonight. C. Public Testimony. Associate Planner Warren said two members of the Affordable Housing Task Force have been invited to speak and then anyone from the public may testify. Rachael Duke, Community Partners for Affordable Housing (CPAH) thanked the city for allowing her to sit on the Affordable Housing Task Force. She is very excited about the policy roadmap developed in the Affordable Housing Plan. CPAH has been part of the Tigard community for close to three decades. Housing is a critical platform to success. She commented that with shifts in city policy recommended this evening along with new state and regional funding opportunities there could actually be some real changes and an increase in affordable housing. This is housing that can be with us for a long time, changing people's lives, making it possible for seniors to age in place or kids to stay in school without having to move three times during the school year. It is an investment in people's lives and builds the kind of neighborhoods that we all want to live in.The plan has a combination of tools and it is not just one tool,but the combination, that will make the difference. She said CPAH looks forward to the strategizing that will take place over time. She applauded one of the most important strategies that Tigard is already doing-the non-profit housing tax exemption, along with the exemption for non-profit housing developers for the city's transportation and parks system development charges. Ms. Duke said that without dedicated staff time to shepherd this project it will be hard to accomplish the goals. She asked Council to consider what is already affordable but unregulated housing in the community that could be stabilized. She asked that the city focus on the people in the housing through tenant support. She summarized that CPAH is in support of the plan and these resources and strategies are important and she looks forward to being part of the conversation. Jackie Keogh,Deputy Director of Proud Ground which is a community land trust and the only affordable housing provider in the area that can ensure homeownership opportunities for low and moderate income families spoke. They have two decades of experience and during that time they've experienced an influx of lower income households who have become priced out and forced to leave their communities,including Tigard. As this persists,generations of families are excluded from building wealth through home TIGARD CITY COUNCIL MEETING MINUTES -June 18, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 12 ownership. Unfortunately this disproportionately impacts lower-income households of color. These households have been systemically locked out of home ownership and continue to experience instability and overall displacement.This instability causes children having to change schools,parents having to commute further, and households limited to building wealth and having to put it into overpriced rentals and families being separated from support systems such as neighborhoods,parishes and daycare centers. Long-term this can contribute to generational poverty. With the housing crisis creating these aggressive forces it is essential that jurisdictions and non-profit affordable housing providers work together to create permanent affordable housing solutions. Proud Ground shares in the City's understanding that this area is missing crucial mid-sized housing that has an important role for first-time homeowners, singles and senior citizens. In 2018, Proud Ground's Board of Directors made the strategic decision to focus on Tigard as part of the effort to mitigate displacement along the SW Corridor. Proud Ground has since worked with the City of Tigard,Metro and non-profit partners on the feasibility of developing affordable homes within the city. She said as a committee member of the affordable Housing Task Force she can attest that Proud Ground is in support of the affordable Housing Plan, specifically the recommended strategies that will leverage funding sources to develop affordable housing such as the Construction Excise Tax and TIF set asides.And beyond funding,Proud Ground commends the plan for its focus on partnership with a land trust organization for prioritization on land banking for long-term affordable housing. Investing in a single home can serve up to three income-qualified households. She said Proud Ground appreciates the effort the City of Tigard is making. Sheila Greenlaw Fink was unable to attend and provided written testimony that has been added to the record. Elise Shearer,9980 SW Johnson Street,Tigard, OR 97223, said as a former employee of St.Anthony's Church,which has a congregation of 10,000 she heard from many people in their multi-cultural community that even though they attend church at St. Anthony's or work in Tigard,they cannot afford to live here. Many are rent burdened because they have to drive to other communities to work,have higher transportation costs and spend more time away from their families.They are living in multi-generational households in order to make ends meet,especially in the Hispanic community. The Vietnamese and Filipino communities live in multi-generational households because they support their seniors. Many baby boomers are retiring and living on fixed incomes and hopefully they've paid off their homes or have down-sized. Seniors have greater medical expenses and sometimes have to make a decision to give up a car because they cannot afford it. There are disabled people, college students,immigrant families and entry-level employees who work in the Tigard area but cannot afford rent in Tigard. Ms. Shearer said she was thrilled that the Metro Housing Bond passed. Tigard has a very experienced local partner in the CPAH organization willing to work with our city. She added that CPAH started at St.Anthony's as a social justice community. She supports the adoption of the Affordable Housing Plan which will benefit almost one-third of the community, seniors, disabled,low-income and immigrant families and multi-cultural communities. This will provide a more equitable community for all citizens of Tigard. TIGARD CITY COUNCIL MEETING MINUTES -June 18, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 12 d. Mayor Snider closed the public hearing. Councilor Newton asked if the housing cost burden was rent and mortgage or total housing costs including utilities.Associate Planner Warren said housing cost burden is any household spending more than 30 percent of their income on housing costs (mortgage and property taxes) and a severe household burden is any household spending more than 50 percent. The concept of rent burden only applies to rentals. House Bill 4006 does not focus on home ownership;it focuses on housing costs related to rent. He said while both issues are important,renters are sometimes more vulnerable. 5. PUBLIC HEARING: CONSIDER ADOPTION OF AN AFFORDABLE HOUSING PLAN a. Mayor Snider opened the public hearing. b. Associate Planner Warren gave the staff report for this item. In 2018 the Oregon Legislature passed House Bill 4006 which provided the City of Tigard with a grant to help with housing issues and create an Affordable Housing Plan. He introduced Matt Hastie, consultant with Angelo Planning Group and project manager for the plan. He said Tigard has been doing a lot already and the plan built upon those previous planning and implementation efforts. A task force met throughout the process. Strategies were evaluated in terms of staff time and resources needed, feasibility (legally and politically), flexibility /ability to support multiple goals, and level of impact, that is,would they be applicable to multiple housing units, a few housing units, and if a funding source,how much revenue they would raise. This evaluation was used by the task force to prioritize strategies. Mr. Hastie said key findings are that the adoption of funding sources is crucial to implementing the other strategies. Recommended funding strategies include: • Adoption of a Construction Excise Tax (CET) High priority • Become a Community Development Block Grant entitlement jurisdiction. Currently the City is a partner in the CDBG program that Washington County administers and is already receiving some funding. The recommendation is for Tigard to become its own entitlement organization and this can be done in steps, starting with becoming a joint entitlement jurisdiction with Washington County which would bring in less money but would require much less time managing the program,which can be a significant administrative cost. Estimated revenue is $130,000 per year. High priority • Set aside Tax Increment Financing (urban renewal),a set-aside of a portion of urban renewal funding received through Tigard's two urban renewal areas to fund affordable housing activities. This was also recommended in the SW Corridor Equitable Housing Strategy document.There is expected to be a fair amount of housing developed in the Triangle urban renewal district so there is a clear TIGARD CITY COUNCIL MEETING MINUTES —June 18, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 5 of 12 connection between setting aside some funding for housing and the type of development likely to occur there. Mr. Hastie spoke about tools to develop new or preserve existing affordable housing or reduce barriers to that housing. • Policy action to address current or future code, covenants and restrictions (CCRs) that restrict or control things that the City allows in its zoning or development code. It would not necessarily mean those that are in existence now but it could start by preventing this from happening further. There would be some monitoring involved. High priority • Partnership with a Community Land Trust using revenues from funding sources mentioned previously to support them for providing opportunities for homeownership for low-income households, down payment assistance programs, etc. High priority • City support for resident/supportive services which help people maintain their existing stable housing. The near-term recommendation is to consider incorporating funding for this is any public safety levy that the city or county considers. Longer term,revenue sources could be used to supply this service for particular developments. High Priority • Tenant and homeowner protection programs help stabilize existing households and residents to reduce displacement. There are some good models of this from Salem or Gresham. Staff would be required to develop and run the rental registration process and them later on for inspections once it gets started. This is particularly for multi-family housing. • Preserve and protect low-cost and market rate (LCMR) housing units. Near-term higher priority recommendation is to use the city's existing non-profit loans for housing program tax exemption or use an acquisition or rehabilitation project to help maintain that housing as affordable. • An Incentive Zoning recommendation gives relief from mixed use requirements to build commercial uses on the ground that still promote an active environment on the first floor. High Priority • Consider density or height bonuses or reduced parking requirements for affordable housing near transit. Medium Priority • Dedicated staff allocation to focus on these types of programs. The initial process would be to develop a roadmap for how this would work over the next 10 years as the population and tax base grow (half-time person extending to full-time) Medium Priority • Tax abatements are already being used. There are a number of state-enabled tax abatement or exemption programs available. Update existing nonprofit low- income housing program to terminate the exemption if eligibility criteria are not met and also to apply this not only to low-moderate income housing already built, but to land owned by organizations who commit to low-moderate income housing. Near term, medium priority TIGARD CITY COUNCIL MEETING MINUTES —June 18, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 6 of 12 • Adopt a tax freeze for residential rehabilitation. Medium Priority • Reducing or exempting system development charges (SDCs) is already being done. One recommendation is to offer deferral at a lower interest rate for certain desired housing types. A recommendation is to work with other entities in the region to lower non-city SDCs. Another recommendation is to update the SDC methodology to tie fees to dwelling size. Prineville did this recently Long term • Partner with land banking and acquisition but avoid development of an extensive program until funding and staff resources are adequate. Low priority • Inclusionary zoning is allowed in Oregon but there are a lot of restrictions on how it can be used which makes it challenging. If state regulations change in the future this may be worth looking at. Only one city is doing this at present and he is not recommending smaller cities do this. Low priority Mr. Hastie showed a slide with the timeline which is also described in the Affordable Housing Plan. c. Mayor Snider opened the public hearing and announced that anyone signed up to speak may give testimony. Carine Arendes, 9524 SW North Dakota Street,Tigard, OR 97223, thanked staff for implementing the DLCD grant. She said she was heartened that Council is recognizing that being able to stay in Tigard for the long term is a pressing need for Tigard's increasingly diverse community and she expressed her support for adopting the 2019 Housing Implementation Strategy and challenged Council to continue to build upon this work. She was pleased to see a recommendation to increase funding for regulated housing. She also liked code changes to eliminate unnecessary requirements for co-mingling of housing and commercial space. She said she was concerned about the recommendation to avoid planning for land acquisition in the urban renewal area as well as how long some of the basic steps such as hiring dedicated staff will take. She said, "We could do better."Ms. Arendes suggested setting goals for adding affordable housing units over time,identifying a time and process to check in and evaluate,and a plan to share with the community what is happening on this topic. Staff has reported that there has never been an analysis on how many low-cost units are needed in our community but what we do know from the Equitable Housing Strategies Report is that there are about 6,000 low-cost units in Tigard. She said with that many units at risk for rental increases due to the SW Corridor project there is too much at stake to not know clearly where we ate going and what we hope to achieve. She thanked Council and staff for taking action to protect community members who call Tigard home and want to stay. Greg Patton, 16745 SW Queen Anne Avenue,King City, OR 97224, said he is on the St. Anthony Severe Weather Shelter Steering Committee and has been involved for ten years. He thanked the City for providing social service grants to help feed people and keep them warm. He said they support the Affordable Housing Plan.The number of both chronic TIGARD CITY COUNCIL MEETING MINUTES —June 18, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 12 homeless and those cycling in and out of homelessness is increasing. Most places that are low income have a waiting list or are full. Mayor Snider thanked Mr. Patton for his service to the community. Ezra Hammer, Homebuilders Association, 15555 Bangy Road,Lake Oswego, OR 97035, thanked Council and staff for taking up this important issue. He spoke about the CET as a funding source and said that while it will lead directly to increased costs for market rate housing,they do believe that a dedicated source for affordable housing is critical. He said there are two targeted SDC reforms which would offset the cost of the CET for new housing. The first is insuring that the SDC rates are due on completion of the land use application. It can take two years to plan the project and get it approved. Builders are dedicating hundreds of thousands of dollars towards the project just to get to that point (land purchase,attorneys,community engagement personnel), so they believe if the city were to allow the builder to know what the rates are from day one, they won't see dramatic increases in the cost of SDCs while going through that process. This is similar to how the zoning code cannot dramatically shift after the date of application. Mr. Hammer said the second idea is collecting the SDCs towards the completion of the building project. Currently they are paid upon pulling the building permit, but the impacts of the SDCs relate to the occupancy of the building. The water and sewer won't be used until the homeowner is living in the building. A number of cities are looking at collecting these costs closer to issuance of the certificate of occupancy. The dollar amount is the same for the city but it would reduce the impact of carrying the cost during the entire project. Mayor Snider clarified that the HBA wants the city to make the two changes and do the CET. Mr. Hammer said that while they are not in favor of increasing the cost of market rate housing, they respect the fact that the city is identifying a need for some funding and they believe that through robust discussion a compromise can be reached. Councilor Anderson asked Mr. Hammer how he felt about the one percent being the highest in the state. Mr. Hammer said he could be incorrect but he thought the cost of the CET was based on the building permit,not the cost of the house itself. Associate Planner Warren said staff is not asking council to consider the CET tonight. He referred to a question from Councilor Anderson and said the CET is based on the permit value,not the market cost of the property. He said one percent is the maximum allowed under state law and every city that has adopted it, did so at that rate. Councilor Anderson clarified that Council's consideration is on the Affordable Housing Plan,not each individual recommendations. Council President Goodhouse asked when SDCs will come back to council for discussion and Associate Planner Warren confirmed that the discussion on potential SDC changes for ADUs is scheduled for July 9. Associate Planner Warren said pursuing the work program would require opening the entire SDC methodology and that is why it had a lower priority. TIGARD CITY COUNCIL MEETING MINUTES —June 18, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 12 Council President Goodhouse asked how allocating a full time staff member would be funded. Associate Planner Warren said in the near term the task force suggested that initial money from funding sources go towards programs. This will be revisited in the future as income and the tax base grow. Mayor Snider noted that Hillsboro and Beaverton are both CDBG entitlement cities and asked if they are using the process recommended for Tigard or are they full entitlement cities. Mr. Hastie said Hillsboro started out using that process and learned some lessons that Tigard can draw on. He said Beaverton is a full entitlement city but shares some resources. Councilor Newton added that Hillsboro is a full entitlement city but does their plan jointly with Washington County. d. Mayor Snider closed the public hearing. e. Council Consideration Council President Goodhouse clarified that this is a roadmap and he had no problem moving forward. Councilor Lueb thanked everyone involved in this important work for the community and said it is important to close the housing gaps and take care of the most vulnerable. She said she is supportive and looks forward to discussing each option as a stand-alone item. Councilor Newton said she appreciated the strategy of looking at funding sources first and the thoughtfulness about impacts to the General Fund. Councilor Anderson moved to approve Resolution No. 19-27. Councilor Lueb seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 19-27—A RESOLUTION ADOPTING AN AFFORDABLE HOUSING PLAN FOR THE CITY OF TIGARD Yes No Mayor Snider x Council President Goodhouse x Councilor Newton x Councilor Lueb x Councilor Anderson x Mayor Snider conducted a vote and announced the resolution passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES —June 18, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 12 6. CONSIDER SECOND RESTATED COOPERATIVE AGREEMENT WITH WILLAMETTE RIVER WATER COALITION (WRWC) Public Works Utility Division Manager Goodrich gave the staff report for this agenda item. The Willamette River Water Coalition was formed in 1997 to preserve access to the Willamette River as a potential water source. The first restatement of the agreement was in 2008. Over the last several years changes were made including the creation of the Willamette Intake Facility Commission. Because of these actions and changes,the four members felt the agreement needed to be restated. Roles are being clarified including those of the Tualatin Valley Water District. The key points for Tigard are that it restates water rights of 26 mgd in the Willamette supply.There are 25 mgd of unallocated rights. If new members are added or a decision is made to share, provisions are provided in this IGA. He said there is no fiscal impact and it just protects Tigard's interests. The agreement does not take place until October, 2019. Councilor Newton clarified for the audience that Tigard cannot take water from the Willamette River without a vote but we have water customers, such as those in Durham, that do not have the same restriction. She suggested communicating with the public on how this protects our overall water strategy. Utility Manager Goodrich said they will be doing that but need a systematic approach including discussion with our partner,Lake Oswego about whether Willamette River water would be needed in the joint water supply's future. Staff recognizes the importance of the Willamette supply. Mayor Snider said there may come a time 20-30 years from now where our choice is not to have enough water or to take some from the Willamette River. Councilor Lueb motioned to approve Ordinance No. 19-07. Council President Goodhouse seconded the motion. City Recorder Krager read the number and title of the ordinance. Ordinance No. 19-07—AN ORDINANCE APPROVING THE SECOND RESTATED INTERGOVERNMENTAL COOPERATIVE AGREEMENT CREATING THE WILLAMETTE RIVER WATER COALITION,AN INTERGOVERNMENTAL ENTITY FORMED UNDER ORS CHAPTER 190 BETWEEN TUALATIN VALLEY WATER DISTRICT AND THE CITIES OF SHERWOOD,TIGARD,AND TUALATIN City Recorder Krager conducted a roll call vote. Mayor Snider announced that Ordinance No. 19-07 passed unanimously. Yes No Mayor Snider x Council President Goodhouse x Councilor Newton x Councilor Lueb x Councilor Anderson x TIGARD CITY COUNCIL MEETING MINUTES —June 18, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 12 7. CONSIDER ORDINANCE FOR TIGARD MUNICIPAL CODE CHAPTER 10.40 RELATED TO ANIMALS ON SIDEWALKS a. Mayor Snider opened the public hearing. b. City Attorney Rihala gave the staff report for this item. She said horses,ponies and goats are not allowed on a city sidewalk. They cannot pull a wagon and this is punishable by a fine. In consultation with the city's police department staff has determined that this is no longer a relevant code section and the staff recommendation is to repeal it. c. Mayor Snider opened the public hearing and announced that anyone may give testimony that has signed up to speak. There was no testimony. d. Mayor Snider closed the public hearing. e. Council Consideration Council President Goodhouse moved to approve Ordinance No. 19-08 and Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the ordinance. Ordinance No. 19-08—AN ORDINANCE REPEALING TIGARD MUNICIPAL CODE CHAPTER 10.40,RELATING TO ANIMALS ON CITY SIDEWALKS City Recorder Krager conducted a roll call vote. Mayor Snider announced that the Ordinance No. 19-08 was adopted unanimously. Yes No Mayor Snider x Council President Goodhouse x Councilor Newton x Councilor Lueb x Councilor Anderson x 8. NON-AGENDA ITEMS None 9. EXECUTIVE SESSION None scheduled 10. ADJOURNMENT At 8:31 p.m. Councilor Lueb motioned for adjournment. Council President Goodhouse seconded the motion and all voted in favor. TIGARD CITY COUNCIL MEETING MINUTES —June 18, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 11 of 12 Yes No Mayor Snider x Council President Goodhouse x Councilor Newton x Councilor Lueb x Councilor Anderson x Carol A. Krager, City Recorder Attest: Jason B. Snider, Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —June 18, 2019 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 www.tigard-or.gov I Page 12 of 12 City ofTigard Tigard City Council Meeting Minutes . . June 25, 2019 MW STUDY SESSION Council Present: Mayor Snider,Councilor Lueb,Councilor Newton and Councilor Anderson. Staff Present: Human Resources Director Bennett,Assistant City Manager Wine,City Attorney Rihala and Deputy City Recorder Burgoyne. A. Executive Session: Mayor Snider announced that the City Council would go into Executive Session under ORS 192.660(2)(d) to discuss labor negotiations. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. B. Council Liaison Reports: Councilor Lueb updated council on the Library Board interviews that were recently held. Councilor Anderson said the Planning Commission recently approved a Comprehensive Plan Zone Amendment and that it would be coming before council next,and discussed the changes. Councilor Newton said she attended the Metro Cable Commission meeting;that Frontier was being purchased by Link,the budget was approved and new officers were elected. She attended the Just Compassion event and Tigard Balloon Festival. Mayor Snider said Leadership Tigard is looking for participants and asked if any Councilor was interested in attending the program,summarized the Washington County Coordinating Committee meeting,grant application updates,recommended MSTIP grant funding projects and discussions around lessening System Development Charge fees for affordable housing opportunities. 1. BUSINESS MEETING A. At 7:30 p.m. Mayor Snider called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. TIGARD CITY COUNCIL MEETING MINUTES —June 25, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 5 Name Present Absent Councilor Anderson Mayor Snider Council President Goodhouse Councilor Newton Councilor Lueb C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication—None. B. Citizen Communication—Sign-up Sheet. —None. 3. CONSENT AGENDA: (Tigard City Council) A. PROCLAIM PRIDE MONTH B. PROCLAIM JULY PARK AND RECREATION MONTH Councilor Lueb motioned to approve the consent agenda as presented. Councilor Anderson seconded the motion. Motion passed unanimously. Name Yes No Councilor Anderson Mayor Snider Council President Goodhouse (Absent) Councilor Newton Councilor Lueb 4. APPOINT YOUTH CITY COUNCILOR Assistant City Manager Nyland presented this item. Councilor Anderson motioned to appoint Meghan Turley as the Youth City Councilor. Councilor Lueb seconded the motion. Motion passed unanimously. Name Yes No Councilor Anderson Mayor Snider Council President Goodhouse (Absent) Councilor Newton Councilor Lueb TIGARD CITY COUNCIL MEETING MINUTES—June 25, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 2 of 5 5. RECEIVE PRESENTATION OF SAFE ROUTES TO SCHOOL INFRASTRUCTURE PROJECTS LEVY PROPOSAL Due to technical difficulty with the projector,Mayor Snider called for recess at 7:43 p.m. and reconvened the meeting at 7:50 p.m. Sr.Transportation Planner Roth and City Engineer Faha presented this item and gave a PowerPoint presentation. Mr. Roth provided an overview of the top-priority Safe Routes to School infrastructure projects that could be funded by a local option levy,project selection and criteria process for first and second review of each project. Ms. Faha talked about the schools and said that not all are included on the list;however,they are being addressed through other means as part of the CIP that will help those schools. Staff asked for guidance on how to proceed to bring this list to the public for input. Councilor Newton asked about the 106'and Tiedemann project and said that during parent pick up it is difficult and she is concerned with the safety of the crossing location. She asked how they could protect the safety of pedestrians. Mr. Roth said it might be beneficial for that location to have a no parking sign and that staff could work with the school to get something worked out. Councilor Newton said safety of the children is a big factor and wants to make sure this is addressed. Councilor Lueb asked if there are any other concerns besides number six on the list. Ms. Faha replied the North Dakota project could be of concern,because of coordination with the bridge project, and the signal at the Fire Station needs to be vetted to make sure the cost estimate is within budget. Councilor Anderson said he is fine with the list. Mayor Snider asked if funding is scoped out over five years,and if there needs to be a discussion about what projects get included and if they should consider a levy that is separate from the police public safety levy. He sees these at two separate levy's and whether that means having this on the same ballot as a separate levy vs having it at a later date on its own. Staff confirmed that funding is scoped out over five years. Mayor Snider asked the Assistant City Manager if staff had received any feedback from Council President Goodhouse. Assistant City Manager Nyland responded that Council President Goodhouse sent an email providing his thoughts. She said he had concerns about this being a distraction from the proposed public safety levy. He also included his concerns as they related to the discussion they would be having tonight on the Police Facilities Bond. Based on the material provided he recommends placing this on the ballot later after May 2020. Mayor Snider asked council how they would like staff to proceed. There was consensus to have staff go forth to engage in dialogue with the public to get feedback. 6. CONSIDER RESOLUTION APPOINTING MEMBERS TO THE COMMITTEE FOR COMMUNITY ENGAGEMENT Central Services Director Robinson presented this item. TIGARD CITY COUNCIL MEETING MINUTES -June 25, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 5 Councilor Newton said they received great applicants, a lot of great energy and great ideas,and is excited about what she sees happening on the committee. Councilor Newton motioned to approve Resolution No. 19-28. Councilor Lueb seconded the motion. Deputy City Recorder Burgoyne read the number and tide of the resolution. Motion passed unanimously. Resolution No. 19-28—A RESOLUTION REAPPOINTING DOLLY SPECHT AND BASIL CHRISTOPHER AND APPOINTING DACIA GRAYBER,LIZ ABERG, SHOSHONA PILIP-FLOREA AND MARISSA RAINEY AS VOTING MEMBERS OF THE COMMITTEE FOR COMMUNITY ENGAGEMENT Name Yes No Councilor Anderson Mayor Snider Council President Goodhouse (Absent) Councilor Newton Councilor Lueb 7. DISCUSSION ON POLICE FACILITIES BOND Central Services Director Robinson presented this item,provided background, status update,next steps to move the project forward,timing factors,considerations for future facilities bond measure, outreach and engagement,2016 citizen survey results that showed residents were not aware of the facility deficiency and potential bond timeline. She discussed staffs recommendation and said staff is looking to get direction from council. Councilor Lueb said everyone is eager to get police a new facility,but feels there are too many unknowns and agrees with the assessment of May 2021. Councilor Newton thinks they need to be further along in the details and to look at May 2021. She said it is important that council and staff spend enough time doing public outreach. Councilor Anderson likes the idea of duck tailing the levy with the library bond and would like to have a location and thinks they should consider May 2021. Councilor Newton said it is important to talk about these things together and to start that conversation now with getting voters engaged in the conversation. Mayor Snider said it would be difficult to make an informed decision with the uncertainty of the SW Corridor and until they have a location. He agrees with staffs recommendation of May 2021.They will know a lot more as they go forward. It is important not to slow down and to continue to move forward. Staff agreed. 8. EXECUTIVE SESSION -None. 9. NON AGENDA ITEMS TIGARD CITY COUNCIL MEETING MINUTES—June 25, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 4 of 5 10. ADJOURNMENT At 8:30 p.m. Councilor Anderson motioned to adjourn the meeting. Councilor Lueb seconded the motion. Motion passed unanimously. Name Yes No Councilor Anderson Mayor Snider Council President Goodhouse (Absent) Councilor Newton Councilor Lueb Kelly Burgoyne,Deputy City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —June 25, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.dgard-or.gov I Page 5 of 5 City ofTigard Tigard City Council Study Session Meeting �, Minutes TIGARJuly 16, 2019 1. STUDY SESSION A. At 6:30 p.m. Mayor Snider called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. EXECUTIVE SESSION: At 6:32 p.m.,Mayor Snider announced that the City Council would go into Executive Session under ORS 192.660(2)(0. All discussions are confidential and those present may disclose nothing from the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. City Council returned to the Study Session held in Red Rock Creek conference room. At 7:47 p.m.,Mayor Snider reconvened the Study Session. 3. STUDY SESSION DISCUSSION ON CITY COUNCIL'S ROLE AS SUPERVISORS Council discussed their role as supervisor to the City Manager and as policy makers for the City, communication expectations,timely updates to City Council regarding citizen concerns or issues and updates on City Council goals. There was consensus for providing collaborative feedback and quarterly meetings between City Council and the City Manager to update Council on the status of Council Goals and City related issues. 4. NON-AGENDA ITEMS—None. 5. ADJOURNMENT TIGA .D CITY COUNCIL MEETING MINUTES -July 16, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 2 At 8:38 p.m.,Councilor Lueb motioned to adjourn the meeting. Councilor Newton seconded the motion. Motion passed unanimously. Name Yes No Councilor Newton Councilor Lueb Councilor Anderson Mayor Snider Council President Goodhouse Kelly Burgoyne,Deputy Recorder Attest: Jason B. Snider,Mayor Date TIGARD CITY COUNCIL MEETING MINUTES -July 16, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 2 AIS-3947 4. Business Meeting Meeting Date: 08/13/2019 Length (in minutes): 10 Minutes Agenda Title: Consider Resolution Appointing Members to the Levy and Bond Task Force Prepared For: Kathy Nyland Submitted By: Kelly Burgoyne, Central Services Item Type: Motion Requested Meeting Type: Council Resolution Business Meeting- Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Appointments of new members to the City of Tigard's Levy Bond Task Force. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the appointments of five new members to the Levy Bond Task Force. KEY FACTS AND INFORMATION SUMMARY In 2017,the Tigard City Council appointed 17 members to a Levy Bond Task Force.The members were convened to advise Council on,among other things, the possibility of seeking additonal resources for its services in the form of a voter-approved local options property tax levy. The Task Force was composed of individuals who possessed varying degrees of knowledge about city funding and the community,as well as a range of people who had prior experience working with the city,such as through volunteerism. As stated in the previously approved bylaws, section IV,each member of the Task Force was appointed to serve a three-year term. The group met regularly from July 2017 through April 2018.Because one of the 2019-2021 Council goals is to pursue a Local Options Levy in May 2020, staff reached out to the members of the Levy Bond Task Force in hopes to reconvene,continue the conversation,and build upon the previous effort.That outreach has taken place over the course of the last eight weeks. 12 of the 17 members have expressed interest in continuing their role on the Levy Bond Task Force. Two members cannot continue because they moved out of the vicinty;two members resigned because of prior commitments and workloads;and one member never responded to multiple inquiries.As a result,there are five vacancies on the Task Force. Tonight we present five candidates for your consideration as appointees to Tigard's Levy Bond Task Force. The nominees are: Ahsha Miranda Brenda Frank John Roberts Linda Monahan Marc Woodard The Levy Bond Task Force will officially convene on August 21.Two additonal meetings have been scheduled for September and October and their feedback will be presented to Council in late October as you deliberate next steps regarding a possible Local Options Levy. OTHER ALTERNATIVES City Council could chose to not appoint the recommended candidates and instead direct staff to reopen the recruitment process. COUNCIL OR TCDA GOALS, POLICIES,MASTER PLANS Goal 1 of Tigard's 2019-2021 City Council goals is to: "Ensure the city's financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community". One j strategy to meet that objective is to pursue a local options levy and/or facility bond in May 2020 (Goal 1, Strategy 1.3) The Levy Bond Task Force's purpose is to advise the City Council regarding future funding for city services, which may include exploring the advancement of voter-approved measures for city services and facilities. DATES OF PREVIOUS CONSIDERATION Council last appointed members to the Levy Bond Task Force in June 2017. Attachments Resolution Proposed Roster 2017 LBTF bylaws LBTF purpose 2017 ,I CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION APPOINTING AHSHA MIRANDA, LINDA MONAHAN,JOHN ROBERTS, MARC WOODARD AND BRENDA FRANK AS VOTING MEMBERS OF THE LEVY BOND TASK FORCE. WHEREAS,the City of Tigard's Levy Bond Task Force was created and convened in 2017,and WHEREAS, the group regularly met July 2017 through April 2018 to discuss a variety of issues regarding city services and funding,including the advancement of a Local Options Levy,and WHEREAS,the Task Force has been asked to reconvene and continue those discussions,and WHEREAS,the Levy Bond Task Force has five voting member vacancies;and WHEREAS, the recommendation to the Council is to appoint Ahsha Miranda,Linda Monahan,John Roberts, Marc Woodard and Brenda Frank as voting members. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Ahsha Miranda, Linda Monahan, John Roberts, Marc Woodard and Brenda Frank are appointed as voting members to fill open partial terms expiring June 30,2020. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2019. Mayor-City of Tigard ATTEST: City Recorder- City of Tigard RESOLUTION NO. 19- Page 1 City of Tigard Levy Bond Task Force Membership Roster 2019 Levy Bon d Task Force Roster: 2019 First Last Year Alan Miles 2017 Carl Switzer 2017 Chris Middaugh 2017 Christopher Staggs 2017 Clifford Rone 2017 Darlene Dick 2017 Erin Scheller 2017 Holly Koontz 2017 Jamie Watson 2017 Kate Rogers 2017 Melody Graeber 2017 Mitch Friedman 2017 John Roberts 2019 Marc Woodard 2019 Linda Monahan 2019 Ahsha Miranda 2019 Brenda Frank 2019 CITY OF TIGARD LEVY AND BOND ADVISORY TASK FORCE BYLAWS SECTION I. CHARGE AND DUTIES A. The Levy and Bond Advisory Task Force hereafter referred to as the"Task Force" shall have no powers except as conferred by resolution, City Charter, Tigard Municipal Code, or the Oregon Revised Statutes. B. It shall be the function of the Task Force to advise the City Council regarding future funding for city services,and also future funding for city facilities. C. The Task Force and its members shall conduct itself in a manner that's in keeping with applicable federal,state,and local laws pertaining to conduct and ethics and the City of Tigard Code of Conduct. Any violation of the provisions of such laws shall be grounds for removal from office. D. The Task Force is charged with but not limited to making recommendations to the City Council on: • The state of the city's financial capacity to provide current services; • Whether to seek a voter-approved measure to bring more resources to fund the city's day to day operations (local option levy) and facilities (voter approved bond);and • (If recommended)what services and facilities should be included in such measures, or (if not recommended) what are priorities for future investments. E. The Task Force may form subcommittees to investigate areas relevant to its charge or duties pursuant to this section. SECTION II. COMPOSITION A. The Task Force will be a mix of 18 individuals who possess varying degrees of knowledge about city funding and the community.Membership will also be a mix of individuals who have volunteered previously with the City of Tigard and those who have not.The intent is to form a task force that represents the wide-ranging interests and background of the Tigard community. B. Membership may temporarily drop below required minimums due to resignations and/or difficulty in recruiting qualified applications. 1 CITY OF TIGARD LEVY AND BOND ADVISORY TASK FORCE BYLAWS SECTION III.APPOINTMENTS A. Council shall fill vacancies with individuals who meet the compositional requirements listed in Section II. B. Appointments of at-large members shall be made the City Council, with recommendations from the Mayor. SECTION IV.TERM OF OFFICE A. Task Force members serve for a term of three years beginning on the year of appointment. B. Any vacancy on the Task Force shall be filled by appointment by the Council and Mayor for the unexpired portion of the term. The unexpired portion of a term does not count towards the fulfillment of the maximum number of allowed terms. C. Members shall receive no compensation for their services. D. An individual board member may not act in an official capacity except through the action of the Task Force. E. A member who seeks to resign from the Task Force shall submit a written resignation to the chair of the Task Force, the staff liaison, or the city recorder's office. If possible, the resignation should allow for a thirty (30) day notice so the City Council can appoint a replacement. SECTION V.ORGANIZATION OF THE BOARD A. At its first meeting of the year,and thereafter annually,the Task Force shall elect a Chair from its members who shall hold office at the pleasure of the Board. i. Chair. The chair shall have general directional powers over the Task Force. The chair shall preside at all meetings and, in consultation with support staff, set the agendas and notify the Task Force of all meeting times and place. The chair shall also be an ex-officio member of all subcommittees and shall be the sole spokesperson for the Task Force unless this responsibility is delegated to support staff. B. If the Chair should resign, the Task Force shall, at its next meeting, conduct an election and provide a replacement to fill the unexpired term. 2 ri- CITY OF TIGARD LEVY AND BOND ADVISORY TASK FORCE BYLAWS C. Staff liaisons are the primary contacts for City of Tigard boards and the primary interface between these bodies and the City Council, City Manager, and departments. Besides serving as a technical resource,staff liaisons are responsible for meeting logistics,member recruitment and recognition, recordkeeping,and monitoring board effectiveness. SECTION VI.MEETINGS A. The regular meeting of the Task Force shall be determined by the Board. B. The parliamentary authority for the Task Force is Robert's Rules of Order Revised, except where superseded by these bylaws or local, state, or federal law. C. The Chair may call a special meeting,and the Chair shall call a special meeting if requested by three or more members. The call shall state the purpose of the meeting. Notice of a special meeting must be in writing and communicated to all members at least five before the meeting. D. Agendas and minutes shall be posted for public notice on the City of Tigard web page and in the lobby of City Hall in compliance with Oregon Public Meetings Law. All meetings shall be open to the public. E. A majority of votes of Task Force members present shall determine the official position of the Board on a given issue. Alternates are not allowed to vote under any circumstances. F. The Chair shall vote on all matters before the Task Force unless having declared a conflict of interest. G. Task Force members shall not send or receive electronic communications concerning any matter pending before the Task Force during a Task Force meeting. H. Task Force member shall not use electronic communication devices to review or access information regarding matters not in consideration before the Task Force during a Task Force meeting. SECTION VII. BOARD MEMBER RESPONSIBILITIES Members of the Task Force shall: A. Regularly attend meeting and contribute constructively to discussions, B. Consider and discuss issues from a Citywide perspective, as well as that of particular stakeholder or interests, 3 CITY OF TIGARD LEVY AND BOND ADVISORY TASK FORCE BYLAWS C. Strive to reach consensus on matters under consideration D. Act with respect and consideration for the viewpoint of others E. Members shall not make representations on behalf of the City of Tigard or Task Force whether intentional or not,without authorization. SECTION VIII.ATTENDANCE If a member is unable to attend a meeting,he or she is expected to notify the Chair. If a member has three unexcused absences of regularly scheduled meetings within one year, the issue shall be placed on the upcoming agenda, and upon majority vote of the Task Force members present that position shall be declared vacant.The Task Force shall forward its action to the Mayor and Council,who shall fill the vacant position. SECTION IX.QUORUM At any meeting of the Task Force, a quorum shall be a majority of the current members of the Task Force.No action shall be taken in the absence of a quorum except that the meeting may continue with discussion on agenda items. For the purposes of forming a quorum, members who have disqualified or excused themselves from participation in any matter shall be counted as present. In the event a quorum will not be present at any meeting, the Chair or Vice Chair shall notify the Board members in advance so that a decision may be made whether to meet and take no action on agenda items or to reschedule to a different time. SECTION X.REMOVAL OF MEMBERS A. The City Council may remove members of the Board in accordance with Section VIII Attendance. B. The Council may also remove members,when,in its judgment the conduct of a member does not conform to the City of Tigard Code of Conduct for Boards, Commissions and Committees or based on other conduct unbecoming a representative of the City. C. The Board may make a recommendation to Council for the removal of a member in accordance with Section VII Member Responsibilities. The Board shall forward a recommendation for replacement to the Mayor and Council in a timely manner. 4 CITY OF TIGARD f LEVY AND BOND ADVISORY TASK FORCE BYLAWS SECTION XI.ANNUAL REPORT OF THE BOARD A. The Task Force shall prepare and file its Annual Report to the City Council. B. The Annual Report shall include a summary of key activities and proceeding and any specific suggestions or recommendations which the Task Force believes would be noteworthy to the Council. C. The Annual Report shall not be submitted unless approved by the Task Force. SECTION XII.AMENDMENTS These bylaws are adopted by resolution of the Tigard City Council, are binding on the Task Force, and may be amended by the City Council. The Task Force may propose amendments for Council consideration. 5 Tigard Levy and Bond Advisory Task Force Purpose and Charge The Tigard Levy and Bond Advisory Task Force will be comprised of 18 residents and business owners who will advise the City Council regarding future funding for city services,and also future funding for city facilities. This includes exploring the advancement of voter-approved measures for city services and facilities. The Task Force's recommendations could suggest seeking voter-approved tax increases,or tend that the services and facilities do not warrant a public vote. Specifically,the Task Force is asked to recommend to the City Council: • The state of the city's financial capacity to provide current services; • Whether to seek a voter-approved measure to bring more resources to fund the city's day to day operations (local option levy) and facilities (voter approved bond);and • (If recommended) what services and facilities should be included in such measures,or(if not recommended) what are priorities for future investments. Background Last year, the Budget Committee and City Council affirmed the need to advance a local option levy to Tigard voters to pay for the growth in day-to-day city services, such as parks,library,public safety and walkability needs. Tigard is still on that path to pursue a local option levy,now in consideration for May 2018. In order to place a levy on the May 2018 ballot, city council will need to make a decision by November 2017. The City of Tigard has committed to conducting public opinion research to ensure the city's assumptions and decisions are in line with the community's desires,and the City Council has ongoing advice about the appropriate timing,priority and key messages for when to seek voter approval. The first step in the city's process for gathering public opinion research involved voter surveys to: • Assess resident satisfaction with city services and to determine values regarding future funding. • Measure support for a local property tax levy to maintain City services at their current levels. Survey results have shown Tigard residents are very satisfied with city services and believe they receive good value for their taxes.Yet they didn't know that the city's revenues are not adequate to support the current level of city services.And they have no appetite for paying increased taxes. Without resolving to increase resources,the services that residents tell us they value will be at risk. Tigard continues to face a structural financial imbalance in which city expenditures grow slightly faster than our resources grow,even with the actions that we have taken to manage the growth in our costs.Although we are careful stewards of the funds the citizens entrust to the city,Tigard has reached a point where our programs and services cannot keep up with demand, and services cannot be added or expanded without additional resources.Most city departments have not spent dollars budgeted for materials and services electing instead to create staff positions to provide services to keep up with the demand for existing services. Even with these"trades," city staffing has only recovered to 2008 staffing levels. With these findings,Tigard is committed to embark on community education and to convene a citizen committee to review what the city has done to manage its finances,and understand and advise what might gain support if the city was more effective communicating about the services that could be at risk if our budget situation continues unchanged. Fundamental Questions The Task Force is asked to advise the Council on the following three fundamental questions: 1. What is the current state of the city's financial situation, service provision,and facilities? 2. Should the City seek additional resources for its services in the form of a voter-approved local option property tax levy(for operations) or a bond measure (for facilities)? 3. (if yes) What city services/facilities should a levy and bond support? (if no) what are the priorities for services and facilities? • What communication and education will help the community understand and support increased property taxes for services they value? • Explore the development of a bond issue for city facilities,including timing,phasing, and financial issues. Membership The task force will be a mix of 18 individuals who possess varying degrees of knowledge about city funding and the community.Membership will also be a mix of individuals who have volunteered previously with the City of Tigard and those who have not. The intent is to form a task force that represents the wide-ranging interests and background of the Tigard community. The city will invite members of the Tigard community to apply by extending an invitation to current city board and commission members and also from the general public through the website and social media. Term The Task Force's work will focus first on the local option levy question,with five meetings monthly from July through October 2017;and then focus on the feasibility of a facilities bond,beginning in October 2017 through April 2018.Timing is based on Council decision making to place a matter before voters at a future election. Responsibilities • Attend each Task Force meeting unless an unexpected conflict arises. In such case,the member should notify staff about the absence. Members should not miss more than one meeting. • Participate and contribute constructively to Task Force work that leads to a recommendation to the City council about the advisability, scope and timing of bond proposal. • Gain an understanding of,and be able to articulate with others,the financial situation of the city and proposed changes.Actively participate in public outreach efforts following recommendations by the Task Force. • Recommend whether a bond measure is appropriate,and if so,identify the scope of a future levy and bond. • Assess and build community support for future investments,so if a levy and/or bond measure is recommended,it can be successful with voters. Support An independent facilitator from the firm Barney&Worth will help to guide the Task Force's work, and City staff will provide technical support to the Task Force including a number of background reports and briefings as informational tools.The Task Force can request more information from staff to help in their discussions. The facilitator and staff will capture the work and recommendations of the Task Force in a summary report to the City Council that can support public outreach efforts of the City once the Task Force has completed its work. AIS-3925 5, Business Meeting Meeting Date: 08/13/2019 Length (in minutes):5 Minutes Agenda Title: Consider Resolution to Amend Master Fees and Charges Schedule Prepared For: Schuyler Warren, Community Development Submitted By: Schuyler Warren,Community Development Item Type: Motion Requested Meeting Type: Council Business Meeting Resolution -Main Public Hearing-Informational Public Hearing: No Publication Date: Information ISSUE Shall Council amend the Master Fees and Charges Schedule to reflect changes in fees for Community Development,System Development Charges,Public Works,and Police? STAFF RECOMMENDATION/ACTION REQUEST Staff recommends adoption of the resolution. KEY FACTS AND INFORMATION SUMMARY This resolution makes the follwing changes to the Master Fees and Charges Schedule: Community Development 1. Change the names of the applications for development approval in the Tigard Downtown Plan District from Track 1,2,and 3 Downtown Design Review to Downtown Development Review(Type I or II) and Downtown Adjustment. This action is consistent with the July 9,2019 Council-approved changes to the Tigard Community Development Code to streamline and modernize the procedures and standards applicable to the Tigard Downtown Plan District. 2. Clarify requirements of the urban forestry manual by removing bonding for land paritions,subdivisions, and street trees. Street trees will be included in the bond for street improvements. 3. Update the fees for 2-lot and 3-lot land partitions which were inadvertently switched. System Development Charges Change the "Multi-Family" category under the Transportation and Parks System Development Charges (SDCs) to "Other Residential Dwelling" to allow for more flexibliy in application to the housing types consistent with the City's Community Development Code (Title 18). Public Works &Police Establish citywide fees for special events permits and appeals.With the adoption of revisions to Tigard Municipal Code 7.48,there will no longer be separate special event applications to Public Works and Police. Because citywide permits will be processed by Public Works,the special events permit fees for Police are being repealed.An appeal fee for denial of a special events permit is being added. OTHER ALTERNATIVES Council could decide not to adopt the proposal or make additional modifications. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION July 9 -Tigard Downtown Plan District Map and Text Amendments July 23 -Adoption of Ord. 19-11,establishing Special Events Permit Code (TMC 7.48) Fiscal Impact Fiscal Information: Special events fees for Police are a negligible revenue source for the Department,so shifting the fees to Parks and Recreation will not have a meaningful fiscal impact. No other changes proposed will have a fiscal impact. Attachments Resolution Exhibit A CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION AMENDING THE MASTER FEES AND CHARGES SCHEDULE WHEREAS, the Tigard City Council adopted amendments to the Tigard Community Development Code on July 9,2019;and WHEREAS, the Council adopted amendments to Tigard Municipal Code 7.48, regarding special events permits,on July 23,2019;and WHEREAS, housekeeping changes are being proposed to update terminology in the System Development Charges portion of the Master Fees and Charges Schedule;and WHEREAS,amendments to the Master Fees and Charges Schedule are necessary to be consistent with recent code updates internal City practices. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The amendments to the Master Fees and Charges Schedule that are attached as Exhibit A are hereby adopted. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2019. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 19- Page 1 Department Revenue Source Fee or Charge Effective Date COMMUNITY DEVELOPMENT- DEVELOPMENT SERVICES PLANNING Accessory Dwelling Unit* $284 7/1/2019 Adjustment* $406 7/1/2019 Annexation(Quasi-Judicial $3,812 7/1/2019 Anneal Type II to Hearings Officer $250 Fee set by state law 7/1/2011 Expedited Review(Deposit) $300 Fee set by state law 7/1/2016 Type III* $3,833 7/1/2019 Comprehensive Plan Map Amendment(Quasi-judicial) $4,795 7/1/2019 Conditional Use $7,589 7/1/2019 Development Code Review* Single-Family Building Plan $102 7/1/2019 New/Additions/Accessory structures(including,but not limited to,garages,carports,porches,patios,decks, storage sheds,awnings,steps and ramps) Commercial/Industrial/Institutional—New $406 7/1/2019 Tenant Improvements in Existing Development Project Valuation under4),elew$5,000 $0 7/1/2019 Project Valuation$5,000-$74,999 $102 7/1/2019 Project Valuation$75,000-$149,999 $254 7/1/2019 Project Valuation$150,000 and more $406 7/1/2019 Director Determination* $831 7/1/2019 Downtown Design Development Review* Type I Taele 1 $139 7/1/2019 Type 1I Under$1,000,000 $1,942 Plus 0.004 x project valuation 7/1/2019 $1,000,000 and moreever $6,000 Plus 0.002 x project valuation 7/1/2019 Traele3 $3,940 Plus applieltble Traek 2 fee 7,14,12049 Extension* Type $406 7/1/2019 Type 11 $831 7/1/2019 Home Occupation Permit* Typel $141 7/1/2019 Type II $341 7/1/2019 Land Partition* 2 Limits $5;492 �9 2 Lots $4,567 7/1/2019 3 bats $4,567 7 4,12019 3 Lots $5,492 7/1/2019 Expedited $6,408 7/l/2019 Final Plat $1,275 7/1/2019 Page 1 Department Revenue Source Fee or Charge Effective Date Lot Line Adjustment/Lot Consolidation* $831 7/1/2019 Marijuana Facility Permit* $811 7/1/2019 Miscellaneous Land Use Review* Adequate Public Facilities Exception(inside River Terrace) $831 7/1/2019 Historic Resource Designation/Removal of Designation $5,933 7/1/2019 Historic Resource Construction/Alteration/Demolition $890 7/1/2019 Transportation Mitigation(inside Tigard Triangle) $831 7/1/2019 Modification* Type $340 7/1/2019 Type II $3,665 7/1/2019 Planned Development* Consolidated Concept and Detailed Plan $10,557 7/1/2019 -w\Xlith Land Division(in lieu of Subdivision or Land Partition Fee) flus AkW$934>4 per lot Concept Plan $10,557 7/1/2019 Detailed Plan $3,665 7/1/2019 -wWith Land Division(in lieu of Subdivision or Land Partition Fee) Plus-4l$934)0 per lot Pre-Application Conference* Type II $341 7/1/2019 Type I1I $816 7/1/2019 Project /Plat Name Change* $465 7/1/2019 Sensitive Lands Review* Type $831 7/1/2019 Type II $3,646 7/1/2019 Type III $3,938 7/1/2019 Sign Permit* New or Modified Modifieation to Existift Sign $228 7/1/2019 Temporary Sign $72 7/1/2019 Site Development Review* Type I Under 13 Dwelling Units $406 7/1/2019 13 Dwelling Units and over Over $831 7/1/2019 Type II Under$1,000,000 $6,439 7/1/2019 $1,000,000 and over Elder $8,365 Plus$6 per each$10,000 over$1,000,000 7/1/2019 Subdivision* Preliminary Plat $10,107 Plus$93440 per lot 7/1/2019 Expedited Preliminary Plat $8,522 Plus$93440 per lot 7/1/2019 Final Plat $2,571 7/1/2019 Page 2 Department Revenue Source Fee or Charge Effective Date Temporary Use Permit* Type $406 7/1/2019 Special Exemption:4Non-Profit Organization $0 7/1/2019 Special Rate: Mixed Use-Central Business District Zone 1st Temporary Use in a Calendar Year $406 7/1/2019 2nd Through 5th Temporary Use With Substantially the --the Same Site Plan Within A Calendar Year $72 7/1/2019 Urban Forestry* Plan Modification $800 7/1/2019 Discretionary Plan Review(with concurrent Type III review) $500 7/1/2019 Discretionary Plan Review(without concurrent Type III review) $3,083 7/1/2019 Zoning Map Amendment* Quasi-judicial $4,795 7/1/2019 Zoning Analysis Letter(Detailed)* $831 7/1/2019 Zoning Inquiry Letter(Simple)* $121 7/1/2019 *Per Ord 03-59,fee is adjusted yearly based on the Construction Cort Index for the City of Seattle ar pubh'sbed in the April issue of Engineering News Record COMMUNITY DEVELOPMENT- MISCELLANEOUS FEES&CHARGES Community Development Code CD Rom $10$4-9.89 7/1/2011 GIS Mans 8-1/2"x 11" Non Aerial $2.50 7/1/2011 Aerial $04,00 7/1/2011 11"x 17" Non Aerial $5$5 99 7/1/2011 Aerial $7$7,00 7/1/2011 17"x 22" Non Aerial $11 $14.00 7/1/2011 Aerial $15$45.00 7/1/2011 34"x 44" Non Aerial $25$25-00 7/1/2011 Aerial $30$30.00 7/1/2011 Custom Maps Staff Hourly Rate 7/1/2011 Information Processing&Archiying_(IPA)Fee Temporary Sign $545-.00 7/1/2010 Type I Review $18$48.00 7/1/2010 Type II Review $175$175.00 7/1/2010 Type III Review $200$200.00 7/1/2010 Type IV Review $200$200.00 7/1/2010 Page 3 Department Revenue Source Fee or Charge Effective Date Oversize Load Permit $200$200.00 7/1/2005 Planimetric Maps Blueline print-quarter section $5$&.W 7/1/2011 Mylar-quarter section $150$4550.00 Plus 7L-i-reproduction cost 7/1/2011 Public Notice Sign $3.50 7/1/2018 Renotification for Hearing Postponement $441 7/1/2018 Retrieval of Materials Confiscated in ROW Lawn and A-board signs $40$40.00 per�sign 7/1/2010 Other signs and materials(based on size and value) City Manager's Discretion(per TMC 6.03 Ord 12-02) 7/1/2010 Tigard Comprehensive Plan $75$75.00 7/1/2011 Tigard Transportation System Plan $75$75.00 7/1/2011 *Per Ord 03-59,fee is adjusted yearly bared on the Construction Cat Index fort{ie City of.feattle as published in the April issue of Engineering News Record Page 4 Department Revenue Source Fee or Charge Effective Date COMMUNITY DEVELOPMENT-MISCELLANEOUS DEVELOPMENT Fee in Lieu of Sewer Based on actual cost of sewer connection, 1998 if sewer was available (MU-CBD zone only) the current Washington County Assessor-determined real market value of the land(not improvements)by 10% Sanitary Sewer Connection Fee $5,800 /dwelling unit 7/1/2019 (This fee is determined by Clean Water Services. The City of Tigard receives 3.99%of fees collected.) Water Quality Facility Fee(Fee set by Clean Water Services)'11 (City receives 100%of fees collected) Residential Single Family $252 /unit 7/1/2019 Commercial&Multi-family $252 /2,640 sq.ft of additional impervious surface 7/1/2019 Water Quantity Facility Fee(Fee set by Clean Water Services)"' (City receives 100%of fees collected) Residential Single Family $308 /unit 7/1/2019 Commercial&Multi-family $308 /2,640 sq.ft of additional impervious surface 7/1/2019 Metro Construction Excise Tax 12%of building permits for projects 7/1/2006 (City will retain 5%for administrative expenses) with a total valuation of$100,001 or more; ("Tax set by Metro,but collected by cities) not to exceed$12,000. 1 7,14,12048 School District Construction Excise Tax (City will retain 4%for administrative expenses) (Tax set by school districts based on ORS 320.170-189 and collected by cities) Beaverton School District $1.35 /sq.ft.residential construction 7/1/2019 $0.67 /sq.ft.non-residential construction 7/1/2019 $33,700 Non-residential maximum per building permit or 7/1/2019 per structure,whichever is less Tigard-Tualatin School District(TTSD)1�1— $1.30 /sq.ft.residential construction 7/1/2018 $0.65 /sq.ft non-residential construction 7/1/2018 $32,600 Non-residential maximum per building permit or 7/1/2018 per structure,whichever is less 449P C-,0f19H'tteti0R R'Xei'Se Wa-A VAI beset by the seho"!distriet ittitme. Stit9is ftttthari�ed to updftte the sehedtAe for the fees ftttd e6rges set by other jurisdietions Small Wireless Facility Planning Review Fee $150 per application,up to 5 batched applications,then$45 per application over 5 2/5/2019 Tyne II(Major)Modification Project Valuation Threshold'''' $52,350 7/1/2019 Page 5 Department Revenue Source —Fee or Charite Effective Date COMMUNITY DEVELOPMENT-MISCELLANEOUS DEVELOPMENT Urban ForestW1'l Hazard Tree Dispute Resolution Fee $196 Plus+$55.-00 each additional tree 7/l/2019 In Lieu of Planting Fees(Planting&3 Year Maintenance) Street Tree $636 per .�§'eslipertree 7/1/2019 Open Grown Tree $636 per 3-"esliper tree 7/1/2019 Stand Grown Tree $453 per tree ' 7/1/2019 Tree Removal Permit Simple $0 7/1/2019 Complex[41 $349 per tree 7/1/2019 Tigard Triangle District Tree Removal Fee $314 per caliper inch DBH 7/1/2019 (only applies in TMU Zone when removal approved through an adjustment) Tree Canopy Fee $2.95 per square foot of tree canopy 3/1/2013 Urban Forest Inventory Fees Open Grown Tree $175 Plus+$28,99 each additional tree 7/1/2019 Stand of Trees $232 Plus+$44.09 each additional stand 7/1/2019 Tree Establishment Bond(Planting&Early Establishment) GrawnTree in.Stthdivi4iom or Minot band Awitions per tree '%9 " pen Grown Tree in Land Use Applications Review other than Subdivisions or Minor Land Partitions $523 per tree 7/1/2019 Minimum Stand Crown Tree itt $4-453 l er fteeV Stand Grown Tree in Land Use Applications Review Types other than Subdivisions or Mitto Land Partitions $415 per tree 7/1/2019 Vacation(Streets and Public Access)13,* $3873 '�, Deposit $3,075 Plus actual costs 7/1/2019 Vertical Housing Development Zone[31� Precertification Nee $838 7/1/2019 Final Certification Fee $1,256 7/1/2019 Annual Project Monitoring Fee $314 7/1/2019 Page 6 Department Revenue Source Fee or Charge Effective Date COMMUNITY DEVELOPMENT-MISCELLANEOUS DEVELOPMENT /11 1 his jee is determined by Clean Water Senicei. [2]TTSD Construction Excise Tax will be set b1'the school district in June. Staff is authoritied to update the schedule for the fees and charges set by otherjurisdlctions. [31 Per Ord 03-59,fee is adjustedyearly based on the Construction Cost Index for the City of Seattle as published in the April issue of Engineering News Record. [1]Per tree up to and including 10 trees.If over 10 trees,a deposit off 349.00 for each tree over 10 trees up to a maximum of,$5,000.00.The applicant is charged actual staff time to process the permit and will be refunded the balance of tIx deposit if any remains after the review is complete. Page 7 Revenue Source Fee or Charge Effective Date COMMUNITY DEVELOPMENT-DEVELOPMENT SERVICES PLANNING Residential Park System Development Charge(SDC)*"' Single Family Detached Dwelling-Reimbursement $1,530 8/13/2019 Single Family Detached Dwelling-Improvement $5,523 8/13/2019 Single Family Detached Dwelling-Improvement for Neighborhood Parks Outside River Terrace $2,048 8/13/2019 Inside River Terrace $2,539 8/13/2019 Multi Family Detftehed Other Residential Dwelling-Reimbursement $978 8/13/2019 Other Residential Dwelling-Improvement $4,159 8/13/2019 Other Residential Dwelling-Improvement for Neighborhood Parks Outside River Terrace $1,541 8/13/2019 Inside River Terrace $1,911 8/13/2019 Non-Residential Park System Development Charge(SDC)111 Non Charge{Pper$employee)-Reimbursement $87 8/13/2019 barge{Pper Eemployee)-Improvement $477 8/13/2019 *[1] See methodology report used to calculate the charges. The Park System Development Charge(Park SDC)is a City of Tigard charge that is assessed on new development to support the acquisition and development of parks,greenways,and paved trails,all of which are used by residents of Tigard and by those who work here. The Park SDC is a one-time fee charged to new development to help pay a portion of the costs associated with building additional parks and trails to meet the needs created by both residential and commercial/industrial growth. The SDC revenues can only be used on capacity-increasing capital improvements and cannot be used to repair existing park facilities. Park SDCs are assessed on new residential development on a per-unit basis and against commercial and industrial development on a per-employee basis. The amount of the charge for each land use category is adjusted each year,effective July 1st,in relation to two indices,one reflecting changes in development/construction costs and one reflecting changes in land acquisition costs. For more detailed/updated information on calculating Park SDC's see"Parks&Recreation System Development Charge Methodology Report,"by FCS Group,May 19,2015. Adopted by Ord. 15-09. Page 1 Department Revenue Source COMMUNITY DEVELOPMENT-DEVELOPMENT SERVICES PLANNING Residential Transportation System Development Charge(SDC)-11' Single Family Detached Dwelling-Reimbursement $365 8/13/2019 Single Family Detached Dwelling-Improvement $6,335 8/13/2019 Single Family Detached Dwelling-River Terrace Overlays- 121 $3,099 8/13/2019 Multi Ffty�ly Other Residential Dwelling-Reimbursement $213 8/13/2019 Multi-Faily Other Residential Dwelling-Improvement $3,696 8/13/2019 #ltIti-F Other Residential Dwelling-River Terrace Overlay $1,808 8/13/2019 Non-Residential Transportation System Development Charge(SDC)'*^—l;"' Avg:eCharge per PHUT-Reimbursement $320.00 10/1/2019 Avg eCharge per PHUT-Improvement $5,570.00 10/1/2019 Avg-eCharge per PHN T-River Terracell-121 $690.00 10/l/2019 A vg. Charge per PHUT-Reimbursement $483.00 10/1/2020 Avg-eCharge per PHUT-Improvement $8,362.00 10/1/2020 Avg-eCharge per PH`'T-River Terraced�1 $1,030.00 10/1/2020 [11,*See Adopted Methodology Report used to calculate the charges. 121**Based on 50%Credit Policy for the "local" elements of River Terrace Blvd. [31*** Non-residential SDCs will be based on average charges by Peak Hour Vehicle Trips(PHVT)and shall vary by land use type using procedures established in the Tigard SDC Administrative Procedures Guide. [41-^---Non-residential SDCs charged to customers will not exceed 80%of the Transportation Development Tax(TDT)charged as set by Washington County. When the calculated amount does exceed 80%of TDT,the non-residential TSDC charged will be 80%of TDT. For more detailed and updated information on calculating Transportation SDC's see"Transportation System Development Charge Methodology Report,"by FCS Group,April 28,2015. Page 2 Department Revenue Source Fee or Charge Effective Date Transportation SDC Annual Adjustment 7/1/2015 Transportation SDC fees shall be adjusted annually on July 1st of each year beginning in 2016. The index to be used for adjusting transportation SDCs will based on the weighted average of the year over year escalation for two measurements:90 percent multiplied by the Engineering News Record Construction Cost Index for the Seattle Area percent change plus 10 percent multiplied by the Oregon Department of Transportation monthly asphalt price(annualized)percent change. Transit Oriented Development Potential Discount Level Potential Reduction 1 10% 2 17% 3 20% 4 25% For full details of the TSDC Discount Criteria,see the adopted System Development Charge Administrative Procedures Guide. Page 3 Department Revenue Source Fee or Charge Effective Date POLICE Alarm Permit Fee(Residential&Commerciall (Govenrment agencies,disabled residents or over the age of 60 are exempt) $25.00 7/1/2009 Late payment of fees/fines(after 60 days) $100.00 7/1/2013 Failure to Obtain Permit within 60 Days of Alarm Installation $100.00 7/1/2013 Reinstatement Fee,Once Revoked(After 90 days past due) $100.00 7/1/2014 Non-permitted or Revoked Alarm Permit $500.00 7/1/2013 Distracted Driving Diversion Program $25.00 7/1/2014 False Alarm Fines 1st false alarm No Charge 7/1/2013 2nd false alarm No Charge 7/1/2013 3rd false alarm $100.00 7/1/2013 4th false alarm $150.00 7/1/2013 5th false alarm $200.00 7/1/2013 6 or more false alarms $250.00 7/1/2013 Fingerorint Card $15.00 per card 7/1/2012 Good Conduct Background/Letter $10.00 7/1/2012 Law Enforcement Officers Safety Act Qualification Fee $25.00 7/1/2006 Liquor License $25.00 7/10/2001 Police Services Fees DVD/Audio/VHS Evidence Copies $20.00 7/1/2012 Police Documents/Reports $10.00 /for the first 15 pages and 7/1/2008 $0.30 /page thereafter Police Digital Photo CD Copies $10.00 /CD 7/1/2005 Police Photograph Copies $10.00 /roll 7/1/2003 Page 1 Department Revenue Source Fee or Charge Effective Datej POLICE Property Forfeiture for Criminal Activity Varies 5/25/1999 Second Hand Dealers and Transient Merchant License Occasional $40.00 7/1/2010 Full-Time $100.00 7/1/2010 Reporting Forms $0.80 each 7/1/2010 Seeeial Event Permit Am) Foi Profit Fee(Resideno 00 7�i4)45 00 "' ,12015 Non Profit Fee(Resideno $7§AA Nan Profit Fee (Nan Resideno $125.00 'i, Social Gaming License Annual fee due January 1st $100.00 1/1/2014 If a business applies on or after July 1st $50.00 7/1/2014 Vehicle Release Fee $125.00 7/1/2013 Page 2 Department Revenue Source Fee or Charge Authority Effective Date PUBLIC WORKS-PARKS&RECREATION Community Garden Plot Rental Large(>120 sq.ft.) $60.00 /year 8/1/2017 Medium(60-119 sq.ft.) $40.00 /year 7/1/2018 Small(<60 sq.ft.) $30.00 /year 8/1/2017 Non-resident fee(additional Metzer School Park) $5.00 /plot/year 8/1/2017 Park Reservation Fees Application Fee Resident $25.00 /per event 7/1/2010 Non-Resident $50.00 /per event 7/1/2010 Rental Change Fee $15.00 /per event 7/1/2011 Organized Group Event Processing Fee $50.00 /per event 7/1/2012 Event Monitor $15.00 /hour 7/1/2012 Special Use/Alcohol Permit Fee $25.00 /per event 7/1/2010 (Fee aneised at time of resematiox) $76..99 0 to 100 people 74 913 $478.00 404 to 200 tem 7 i $275.00 204 to 500 reople 7/4f29I3 $47509 5�1 to 2000 people 741/201.3 ;4;999:09 2991 and mere 7 4r 204a $25.98 0 to 100 people 3 $55..00 401 to 200 people 3 $90.00 291-to 599 people 7{4{2913 $155:99 501 to 2000 people 74{2913 $330:00 2991 and more 7{4/2013 Shelter Rental Fees(2 hour minimum) Shelter#2 Resident $35.00 /hour 7/1/2012 Non-Resident $70.00 /hour 7/1/2012 Shelter#1,#3,#4,Bishop/Scheckla Pavilion,&Summerlake Resident $25.00 /hour 7/1/2012 Non-Resident $50.00 /hour 7/1/2012 Soccer/Ball Field Rental Fee(2 hour minimum) Resident $10.00 /hour 7/1/2010 Non-Resident $20.00 /hour 7/1/2010 Court(Sports)Rental Fee Resident $10.00 /hour 7/1/2019 Non-Resident $20.00 /hour 7/1/2019 Fanno Creek Ilouse Rental Resident $55.00 /hour 8/1/2017 Non-Resident $95.00 /hour 8/1/2017 Resident $385.00 /day 7/1/2018 Non-Resident $665.00 /day 7/1/2018 Page 3 Department Revenue Source Fee or Charge Authority Effective Date Dirksen Nature Park Meeting Room Resident $45.00 /hour 8/1/2017 Non-Resident $75.00 /hour 8/1/2017 Resident $315.00 /day 7/1/2018 Non-Resident $525.00 /day 7/1/2018 Classroom Resident $40.00 /hour 8/1/2017 Non-Resident $70.00 /hour 8/1/2017 Resident $280.00 /day 7/1/2018 Non-Resident $500.00 /day 8/1/2017 Non-Resident $490.00 /day 7/1/2018 (If this is 2nd Room-50%discount) Room Rental Monitor For Hours Outside City Business Hours $15.00 /hour 8/1/2017 Refundable Security/Cleaning Deposit May be required for some events to mitigate Not to exceed$500 7/1/2018 possible cleanup and/or damages. Special Event Permits Special Event Permit Fee(First 3 hours) $75.00 0 to 100 people 8/13/2019 $175.00 101 to 200 people 8/13/2019 $275.00 201 to 500 people 8/13/2019 $475.00 501 to 2000 people 8/13/2019 $1,000.00 2001 and more 8/13/2019 (Each Additional Hour) $25.00 0 to 100 people 8/13/2019 $55.00 101 to 200 people 8/13/2019 $90.00 201 to 500 people 8/13/2019 $155.00 501 to 2000 people 8/13/2019 $330.00 2001 and more 8/13/2019 Special Event Permit Appeal $100.00 8/13/2019 Page 4 AIS-3946 6. Business Meeting Meeting Date: 08/13/2019 Length (in minutes): 5 Minutes Agenda Title: Consider Resolution Authorizing Intergovernmental Agreement with City of Tigard to Repay Debt Prepared For: Toby LaFrance Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Town Center Resolution Development Agency Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the TCDA Board approve an intergovernmental agreement with the City of Tigard to repay debt? STAFF RECOMMENDATION /ACTION REQUEST Staff recommends approval of the resolution KEY FACTS AND INFORMATION SUMMARY The City of Tigard is entering into full faith and credit financing to fund urban renewal projects. The city will refinance the exising$1.3 million loan with US Bank issued on behalf of the TCDA in 2014. This loan has a balloon payment of$780,000 due on September 2, 2019. In addition,Tigard will finance up to $5,495,000 for new urban renewal projects that include, but are not limited to: a. Universal Plaza design and construction b.Rotary Plaza public restroom c.Fanno Creek Overlook d.Main Street Green Street contribution e.Fanno Creek Trail Lighting The attached intergovernmental agreement (IGA) with the City of Tigard obligates the TCDA to repay the debt that the city is issuing. The TCDA will use tax increment revenues to repay the debt. OTHER ALTERNATIVES The Board could not approve the resolution. This would lead to the TCDA seeking to issue its own debt. If successful,the debt would be at a significantly higher interest rate. From a timing standpoint, denying the resolution would make it difficult to make the final balloon payment due on September 2,2019. COUNCIL OR TCDA GOALS, POLICIES,MASTER PLANS Invest and connect key areas of the city to promote economic growth and community vitality. DATES OF PREVIOUS CONSIDERATION Attachments Resolution Exhibit A-IGA CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 19- A RESOLUTION OF THE CITY OF TIGARD, OREGON AUTHORIZING FINANCING AND REFINANCING OF CAPITAL PROJECTS DESCRIBED IN THE URBAN RENEWAL PLAN FOR THE CITY CENTER URBAN RENEWAL AREA. WHEREAS,the City of Tigard,Oregon (the "City")is authorized by Oregon Revised Statutes Section 271.390 to enter into financing agreements to finance or refinance real or personal property which the City Council determines is needed;and WHEREAS,the City is also authorized by ORS 287A.360 to refund outstanding borrowings;and WHEREAS, the City desires to enter into a borrowing to finance projects described in the City Center Urban Renewal Plan,as it has been and may be amended in accordance with its terms (the"Projects")and to refinance all or a portion of the City's Financing Agreement with U.S. Bank National Association, dated September 2, 2014 (the "Outstanding Borrowing"),which financed the acquisition of property within the City Center Urban Renewal Area(the"Refunded Project");and WHEREAS, the Agency is projected to have sufficient tax increment revenues to pay the amounts due from the City in connection with the financing of the Projects and refinancing of the Refunded Project,and will enter into an intergovernmental agreement with the City to use tax increment revenues to pay those amounts;and WHEREAS, the City or the Agency may incur expenditures (the "Expenditures") to pay costs of the Projects prior to the issuance of the financing agreement and the City wishes to declare its official intent to reimburse itself or the Agency for any Expenditures the City or the Agency may make from its own funds on the Projects from the proceeds of the financing agreement,the interest on which may be excluded from gross income under Section 103 of the Internal Revenue Code of 1986,as amended(the"Code"). NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Determination of Need. The City Council hereby determines that the Projects are needed and that the Refunded Project was needed at the time it was financed and that it remains needed. SECTION 2: Financing Agreement Authorized for Refunding Outstanding Borrowing. The City is hereby authorized to enter into one or more financing agreements (the"Refunding Financing Agreements' to refinance all or any portion of the Outstanding Borrowing pursuant to ORS Section 271.390, ORS 287A.360,and other relevant provisions of ORS Chapter 287A. The Refunding Financing Agreements may be issued in an amount that is sufficient to refund all or any portion of the Outstanding Borrowing and to pay estimated costs related to issuing the Refunding Financing Agreements and refunding the Outstanding Borrowing. SECTION 3: Financing Agreement Authorized for Projects. The City is hereby authorized to enter into to one or more financing agreements (the "New Money Financing Agreements") in an aggregate principal amount of not to exceed $5,495,000 to finance the Projects and to pay costs related to issuing the New Money Financing Agreements. The New Money Financing RESOLUTION NO. 19- Page 1 Agreements shall be issued pursuant to ORS 271.390 and relevant provisions of ORS Chapter 287A and as provided in this resolution. SECTION 4: Delegation. The City Manager or the Finance and Information Services Director, or the designee of the City Manager or the Finance and Information Services Director (each of whom is referred to herein as a "City Official") is hereby authorized, on behalf of the City and without further action by the City Council,to: (1) Select all or a portion of the Outstanding Borrowing to be refunded; (2) Negotiate, execute and deliver one or more Refunding Financing Agreements and New Money Financing Agreements (collectively, the "Financing Agreements'. Subject to the limitations of this Resolution, the Financing Agreements may be in such form and contain such terms as the City Official may approve and may contain portions of the new money authority and refunding authority. (3) Determine the final principal amount,interest rates,payment dates,prepayment rights and all other terms of the financings. (4) Negotiate, execute and deliver one or more notes to evidence amounts due under the Financing Agreements. (5) Select one or more commercial banks or lenders with which to negotiate,execute and deliver the Financing Agreements. (6) Enter into additional covenants for the benefit of the purchasers of the Financing Agreements that the City Official determines are desirable to obtain more favorable terms for the Financing Agreements; (7) Engage the services of municipal advisors, bond counsel, escrow agents and any other professionals whose services are desirable for the financings and to achieve the refunding; (8) Issue the Financing Agreements with interest that is taxable or tax-exempt under the Internal Revenue Code of 1986,as amended. (9) Designate any of the Financings Agreements as a "qualified tax-exempt obligation" pursuant to Section 265(b)(3) of the Code,if applicable; (10) Execute and deliver any other certificates or documents and take any other actions which the City Official determines are desirable to carry out this resolution. SECTION 5: Payments from Tax Increment Revenues. The City Official is authorized to enter into an intergovernmental agreement(the"2019 IGA' with the Town Center Development Agency, under which the Agency agrees to provide tax increment revenues in sufficient amounts to pay all amounts due from the City under the Financing Agreements. The 2019 IGA shall be in substantially the form attached to this resolution as Exhibit A, but with any changes the City Official may approve. SECTION 6: Security. Pursuant to ORS 287A.315, the City Official may pledge the City's full faith and credit and taxing power within the limitations of Sections 11 and 11b of Article XI of the Oregon Constitution to pay the amounts due under the Financing Agreements. The City is not authorized to levy additional taxes to pay the amounts due under the Financing Agreements. In addition, the City Official may pledge or assign any amounts that the City receives under the 2019 IGA to pay the amounts due from the City under the Financing Agreements. SECTION 7: Reimbursement Declaration. The City hereby declares its official intent to reimburse its or the Agency's Expenditures with the proceeds of the Financing Agreements pursuant to United States Treasury Regulation 1.150-2. RESOLUTION NO. 19- Page 2 SECTION 8: This resolution is effective immediately upon passage. PASSED: This day of 2019. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 19- Page 3 Intergovernmental Agreement to Make Financing Payments by and between the Town Center Development Agency, Oregon and the City of Tigard, Oregon Dated as of , 2019 3368947.2 043174 AGMT TABLE OF CONTENTS Section 1. Definitions and Recitals.......................................................................................... 1 (1) DEFINITIONS..................................................................................................................................................1 (2) FINDINGS.......................................................................................................................................................2 Section2. The Financing Payments........................................................................................2 (1) THE FINANCING PAYMENTS..........................................................................................................................2 (2) SECURITY FOR THE OBLIGATION OF THE AGENCY TO PAY THE FINANCING PAYMENTS.................................2 Section3. Prepayment..............................................................................................................3 Section4. Estoppel....................................................................................................................3 Section5. Title...........................................................................................................................3 Section 6. Termination of 2014 IGA.......................................................................................3 Section7. Miscellaneous...........................................................................................................3 (1) BINDING EFFECT...........................................................................................................................................3 (2) SEVERABILITY...............................................................................................................................................4 (3) AMENDMENTS...............................................................................................................................................4 (4) EXECUTION IN COUNTERPARTS.....................................................................................................................4 (5) APPLICABLE LAW..........................................................................................................................................4 (6) RULES OF CONSTRUCTION.............................................................................................................................4 (7) HEADINGS.....................................................................................................................................................4 Intergovernmental Agreement 3368947.2 043174 AGMT Intergovernmental Agreement to Make Financing Payments This Intergovernmental Agreement to Make Financing Payments is dated as of , 2019, and is entered into by and between the Town Center Development Agency, Oregon, (the "Agency") and the City of Tigard, Oregon (the"City"). The parties hereby agree as follows: Section 1. Definitions and Recitals. (1) Definitions. Unless the context clearly requires otherwise, capitalized terms used in this Intergovernmental Agreement which are defined in this Section 1(1) shall have the following meanings: "2014 IGA" means the Intergovernmental Agreement to Make Financing Payments between the City and the Agency, which is dated as of September 2,2014. "Financing Agreements" means the 2019A Financing Agreement and the 2019B Financing Agreement. "Financing Payments" means the principal and interest payments the City is required to make to the Lender under the Financing Agreements. "Lender" means , or its successors. "Plan"means the City Center Urban Renewal Plan, as it has been and may be amended in accordance with its terms. "Projects" means the "Projects" as defined in the Resolutions. "Outstanding Borrowing" means the "Outstanding Borrowing" as defined in the Resolutions. "Refunded Projects" means the "Refunded Projects" as defined in the Resolutions. "Resolutions" means City Resolution No. adopted by the City Council on , 2019 and Agency Resolution No. adopted by the Board of Directors of the Agency on , 2019. "2019A Financing Agreement"means the Financing Agreement, Series 2019A between the City and the Lender in the principal amount of$ to finance the Projects and pay costs of issuance,which is dated as of , 2019. "2019B Financing Agreement" means the Financing Agreement, Series 2019B between the City and the Lender in the principal amount of$ to finance the Projects,refund the Outstanding Borrowing, and pay costs of issuance, which is dated as of , 2019. Page 1 - Intergovernmental Agreement 3368947.2 043174 AGMT "Tax Increment Revenues"means all revenues which the Agency collects for the City Center Urban Renewal Area under the provisions of Article IX, Section 1 c of the Oregon Constitution and ORS Chapter 457. (2) Findings. (A) The City has entered into the 2019A Financing Agreement to finance costs of the Projects and to pay the cost of issuance of the 2019A Financing Agreement. (B) The City has entered into the 2019B Financing Agreement to finance costs of the Projects,to refund the Outstanding Borrowing,and to pay the cost of issuance of the 2019B Financing Agreement. (C) The Projects and Refunded Projects are properly described as urban renewal projects in the Plan. (D) The Agency is authorized to spend Tax Increment Revenues to pay for the costs of the Projects and the Refunded Projects. (E) The Projects and the Refunded Projects will assist the Agency in carrying out its Plan. (F) The Agency will only spend the proceeds it receives from the City under this Intergovernmental Agreement on the Projects and Refunded Projects so long as they are described in the Plan and located in the City Center Urban Renewal Area. (G) The Agency has approximately$17,533,426 of unused maximum indebtedness available prior to executing this Intergovernmental Agreement and$ of the amount of this Intergovernmental Agreement, allocated to the new money projects,will count against that limit. Section 2. The Financing Payments. (1) The Financing Payments. The Agency hereby agrees to pay to the Lender or the City,not less than one business day prior to the dates on which the Financing Payments are due to the Bank, amounts that are equal to the Financing Payments in a maximum principal amount of$". The amounts and dates of the Financing Payments are shown in Exhibit A. The Agency further agrees to give the City notice if it has sent funds directly to the Lender to pay the Financing Payments. (2) Security for the Obligation of the Agency to Pay the Financing Payments. This Intergovernmental Agreement shall constitute indebtedness of the Agency in a principal amount that is equal to the Financing Amount. The Agency is obligated to make the payments due under this Intergovernmental Agreement solely from the Tax Increment Revenues. Pursuant to ORS 287A.310,the Agency pledges the Tax Increment Revenues to pay the amounts Page 2-Intergovernmental Agreement 3368947.2 043174 AGMT described in Section 2(1). [This pledge is on a parity with the pledge of those Tax Increment Revenues that secures the Intergovernmental Agreement to Make Loans Between the City of Tigard and the Tigard City Center Development Agency dated June 12, 2007 and any other indebtedness the Agency is obligated to pay to the City. This pledge is subordinate to any indebtedness that the Agency is obligated to pay to persons other than the City.] [This language will be completed at closing.] Section 3. Prepayment. If the City exercises its option to prepay the Financing Payments in whole or in part, unless the Agency consents in advance and in writing,the Agency shall not be obligated to prepay the amounts due from it under this Intergovernmental Agreement. Section 4. Estoppel. The Agency hereby certifies, recites and declares that all things, conditions and acts required by the Constitution and Statutes of the State of Oregon and by this Intergovernmental Agreement to exist, to have happened and to have been performed precedent to and in the execution and the delivery of this Intergovernmental Agreement, do exist, have happened and have been performed in due time, form and manner, as required by law, and that this Intergovernmental Agreement is a valid and binding obligation of the Agency which is enforceable against the Agency in accordance with its terms, except to the extent that enforceability may be limited by applicable bankruptcy, insolvency, fraudulent conveyance, reorganization, moratorium or other laws or judicial decisions or principles of equity relating to or affecting the enforcement of creditors' rights or contractual obligations generally. Section 5. Title. Neither the City nor the owner of the Financing Agreements shall have a lien on, or security interest in the Projects or the Refunded Projects. Section 6. Termination of 2014 IGA. Upon the execution of this Intergovernmental Agreement, the City and the Agency agree that the 2014 IGA will be terminated and replaced by this Intergovernmental Agreement. Section 7. Miscellaneous. (1) Binding Effect. This Intergovernmental Agreement shall inure to the benefit of and shall be binding upon the Agency and the City and their respective successors and assigns. Page 3 -Intergovernmental Agreement 3368447.2 043174 AGMT (2) Severability. In the event any provisions of this Intergovernmental Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provisions hereof. (3) Amendments. This Intergovernmental Agreement may be amended only by a writing signed by both parties. (4) Execution in Counterparts. This Intergovernmental Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute the same instrument. (5) Applicable Law. This Intergovernmental Agreement shall be governed by and construed in accordance with the laws of the State of Oregon. Any action regarding this Intergovernmental Agreement or the transactions contemplated hereby shall be brought in an appropriate court of the State of Oregon in Washington County, Oregon. (6) Rules of Construction. References to section numbers in documents which do not specify the document in which the section is located shall be construed as references to section numbers in this Intergovernmental Agreement. (7) Headings. The headings,titles and table of contents in this Intergovernmental Agreement are provided for convenience and shall not affect the meaning, construction or effect of this Intergovernmental Agreement. IN WITNESS WHEREOF, the Agency and the City have executed this Intergovernmental Agreement as of the date indicated above. For the Town Center Development Agency, Oregon I [The signature of the City appears on the following page.] Page 4 -Intergovernmental Agreement 3368947.2 043174 AGMT For the City of Tigard, Oregon Page 5 - Intergovernmental Agreement 3368947.2 043174 AGMT EXHIBIT A FINANCING PAYMENT SCHEDULE Interest at the rate of[_]%, calculated on an actual/360 basis, is payable semi-annually. Principal and interest payment requirements are outlined in the following table. Total Date Principal Interest Payment Exhibit A to Intergovernmental Agreement 3368947.2 043174 AGMT AIS-3944 7• Business Meeting Meeting Date: 08/13/2019 Length (in minutes): 15 Minutes Agenda Title: Consider Resolution Authorizing Issuance of Debt Service for Urban Renewal Projects Prepared For: Toby LaFrance Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Council Resolution Business Meeting- Main Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Request Council approve resolution authorizing financing and refinancing of capital projects described in the urban renewal plan. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approval of the resolution. KEY FACTS AND INFORMATION SUMMARY The attached resolution accomplishes three main goals: 1.Authorizes staff to enter into a financing agreement to refinance the existing loan with US Bank. This existing$1.3 million loan was made in 2014 to purchase property on Burnham Street. The existing loan has a balloon payment of$780,000 due on September 2,2019. Staff is refinancing the balloon payment. 2.Authorizes staff to enter into a new financing agreement to fund urban renewal projects in an amount not to exceed$5,495,000. Projects include,but are not limited to: a. Universal Plaza design and construction b.Rotary Plaza public restroom c. Fanno Creek Overlook d.Main Street Green Street contribution e.Fanno Creek Trail Lighting. 3.Approves an intergovernmental agreement (IGA) with the Tigard Center Development Agency (ICDA). This IGA outlines that Tigard is issuing full faith and credit borrowing and that the TCDA will repay the debt with tax increment collected by the agency. OTHER ALTERNATIVES Council could not approve the resolution. This would lead to the TCDA seeking to issue its own debt. If successful,the debt would be at a significantly higher interest rate. From a tithing standpoint,denying the resolution would make it difficult to make the final balloon payment due on September 2,2019. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS 2019-2021 Tigard City Councol Goal: Goal 2 states: Invest and connect key areas of the city to promote economic growth and community vitality. DATES OF PREVIOUS CONSIDERATION Attachments Resolution Exhibit A-IGA CITY OF TIGARD, OREGON TOWN CENTER DEVELOPMENT AGENCY RESOLUTION NO. 19- A RESOLUTION OF THE TOWN CENTER DEVELOPMENT AGENCY AUTHORIZING INDEBTEDNESS FOR CAPITAL PROJECTS DESCRIBED IN THE URBAN RENEWAL PLAN FOR THE CITY CENTER URBAN RENEWAL AREA. WHEREAS,the Town Center Development Agency(the"Agency") is authorized by ORS Chapter 457 to incur indebtedness to carry out its urban renewal plan and by ORS Chapter 190 to enter into intergovernmental agreements;and WHEREAS, the City of Tigard expects to finance projects described in the City Center Urban Renewal Plan,as it has been and may be amended in accordance with its terms (collectively,the "Projects") in an amount not to exceed$5,495,000,and to refinance all or a portion of the City's Financing Agreement with U.S. Bank National Association,dated September 2,2014 (the "Outstanding Borrowing"),which financed the acquisition of property within the City Center Urban Renewal Area (the"Refunded Project");and WHEREAS,the Agency agrees to pay the debt service related to the financing of the Projects and refinancing of the Outstanding Borrowing from the tax increment revenues of the Agency's City Center Urban Renewal Area;and WHEREAS,the Projects and the Refunded Project are urban renewal projects described in the Urban Renewal Plan for the City Center Urban Renewal Area;and WHEREAS,City Center Urban Renewal Area is projected to have sufficient tax increment revenues to pay the debt service on the City's financing of the Projects and refinancing of the Refunded Project;and WHEREAS,the Agency is willing to commit tax increment revenues from the City Center Urban Renewal Area in amounts sufficient(1) to pay up to $5,495,000 in principal amount of financing for the Projects,plus interest, (2) to refund all or any portion of the Outstanding Borrowing,plus interest,and(3) to pay costs of issuance related to the financing;and WHEREAS,the Agency has approximately$17,533,426 of unused maximum indebtedness in the urban renewal plan for City Center Urban Renewal Area and is willing to use up to$5,495,000 of that maximum indebtedness to finance the Projects. TCDA Resolution No. 19- Page 1 NOW,THEREFORE,BE IT RESOLVED,by the Tigard Town Center Development Agency that: SECTION 1: Intergovernmental agreement authorized. The Board hereby authorizes the Agency to enter into an intergovernmental agreement(the"2019 IGA")with the City that obligates the Agency to pay up to$5,495,000 in principal amount,plus interest, to finance the Projects and to pay a principal amount sufficient to refund the Outstanding Borrowing,plus interest. The 2019 IGA shall constitute indebtedness of the Agency that is payable solely from the tax increment revenues of City Center Urban Renewal Area and interest earnings on those tax increment revenues.The 2019 IGA shall be in substantially the form attached to this resolution as Exhibit A but with such changes as are approved pursuant to Section 2. SECTION 2: Delegation. The Executive Director of the City Center Development Agency,or designee of such official is authorized to act on behalf of the Agency under this resolution,is hereby authorized,on behalf of the Agency and without further action by the Agency Board to negotiate the final terms of and execute the 2019 IGA described in Section 1 of this resolution,and to execute any documents and take any other actions that are desirable to assist the City in financing the Projects and refunding the Outstanding Borrowing SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 52019. Chair—City of Tigard Town Center Development Agency ATTEST: Recorder—City of Tigard Town Center Development Agency TCDA Resolution No. 19- Page 2 Intergovernmental Agreement to Make Financing Payments by and between the Town Center Development Agency, Oregon and the City of Tigard, Oregon Dated as of . 2019 3368947.2 043174 AGMT TABLE OF CONTENTS Section1. Definitions and Recitals.......................................................................................... 1 (1) DEFINITIONS..................................................................................................................................................1 (2) FINDINGS.......................................................................................................................................................2 Section2. The Financing Payments........................................................................................2 (1) THE FINANCING PAYMENTS..........................................................................................................................2 (2) SECURITY FOR THE OBLIGATION OF THE AGENCY TO PAY THE FINANCING PAYMENTS.................................2 Section3. Prepayment..............................................................................................................3 Section4. Estoppel....................................................................................................................3 Section5. Title...........................................................................................................................3 Section 6. Termination of 2014 IGA.......................................................................................3 Section7. Miscellaneous...........................................................................................................3 (1) BINDING EFFECT...........................................................................................................................................3 (2) SEVERABILITY...............................................................................................................................................4 (3) AMENDMENTS...............................................................................................................................................4 (4) EXECUTION IN COUNTERPARTS.....................................................................................................................4 (5) APPLICABLE LAW..........................................................................................................................................4 (6) RULES OF CONSTRUCTION.............................................................................................................................4 (7) HEADINGS.....................................................................................................................................................4 Intergovernmental Agreement 3368947.2 043174 AGMT Intergovernmental Agreement to Make Financing Payments This Intergovernmental Agreement to Make Financing Payments is dated as of , 2019, and is entered into by and between the Town Center Development Agency, Oregon, (the "Agency") and the City of Tigard, Oregon (the"City"). The parties hereby agree as follows: Section 1. Definitions and Recitals. (1) Definitions. Unless the context clearly requires otherwise, capitalized terms used in this Intergovernmental Agreement which are defined in this Section 1(1) shall have the following meanings: "2014 IGA" means the Intergovernmental Agreement to Make Financing Payments between the City and the Agency, which is dated as of September 2, 2014. "Financing Agreements"means the 2019A Financing Agreement and the 2019B Financing Agreement. "Financing Payments" means the principal and interest payments the City is required to make to the Lender under the Financing Agreements. "Lender" means , or its successors. "Plan"means the City Center Urban Renewal Plan, as it has been and may be amended in accordance with its terms. "Projects" means the "Projects" as defined in the Resolutions. "Outstanding Borrowing" means the "Outstanding Borrowing" as defined in the Resolutions. "Refunded Projects"means the "Refunded Projects" as defined in the Resolutions. "Resolutions" means City Resolution No. adopted by the City Council on , 2019 and Agency Resolution No. adopted by the Board of Directors of the Agency on , 2019. "2019A Financing Agreement" means the Financing Agreement, Series 2019A between the City and the Lender in the principal amount of$ to finance the Projects and pay costs of issuance, which is dated as of , 2019. "2019B Financing Agreement" means the Financing Agreement, Series 2019B between the City and the Lender in the principal amount of$ to finance the Projects,refund the Outstanding Borrowing, and pay costs of issuance,which is dated as of 12019. Page 1 -Intergovernmental Agreement 3368947.2 043174 AGMT "Tax Increment Revenues"means all revenues which the Agency collects for the City Center Urban Renewal Area under the provisions of Article IX, Section lc of the Oregon Constitution and ORS Chapter 457. (2) Findings. (A) The City has entered into the 2019A Financing Agreement to finance costs of the Projects and to pay the cost of issuance of the 2019A Financing Agreement. (B) The City has entered into the 2019B Financing Agreement to finance costs of the Projects,to refund the Outstanding Borrowing, and to pay the cost of issuance of the 2019B Financing Agreement. (C) The Projects and Refunded Projects are properly described as urban renewal projects in the Plan. (D) The Agency is authorized to spend Tax Increment Revenues to pay for the costs of the Projects and the Refunded Projects. (E) The Projects and the Refunded Projects will assist the Agency in carrying out its Plan. (F) The Agency will only spend the proceeds it receives from the City under this Intergovernmental Agreement on the Projects and Refunded Projects so long as they are described in the Plan and located in the City Center Urban Renewal Area. (G) The Agency has approximately$17,533,426 of unused maximum indebtedness available prior to executing this Intergovernmental Agreement and $ of the amount of this Intergovernmental Agreement, allocated to the new money projects,will count against that limit. Section 2. The Financing Payments. (1) The Financing Payments. The Agency hereby agrees to pay to the Lender or the City,not less than one business day prior to the dates on which the Financing Payments are due to the Bank, amounts that are equal to the Financing Payments in a maximum principal amount of$[]. The amounts and dates of the Financing Payments are shown in Exhibit A. The Agency further agrees to give the City notice if it has sent funds directly to the Lender to pay the Financing Payments. (2) Security for the Obligation of the Agency to Pay the Financing Payments. This Intergovernmental Agreement shall constitute indebtedness of the Agency in a principal amount that is equal to the Financing Amount. The Agency is obligated to make the payments due under this Intergovernmental Agreement solely from the Tax Increment Revenues. Pursuant to ORS 287A.310,the Agency pledges the Tax Increment Revenues to pay the amounts Page 2 -Intergovernmental Agreement 3368947.2 043174 AGMT described in Section 2(1). [This pledge is on a parity with the pledge of those Tax Increment Revenues that secures the Intergovernmental Agreement to Make Loans Between the City of Tigard and the Tigard City Center Development Agency dated June 12,2007 and any other indebtedness the Agency is obligated to pay to the City. This pledge is subordinate to any indebtedness that the Agency is obligated to pay to persons other than the City.] [This language will be completed at closing.] Section 3. Prepayment. If the City exercises its option to prepay the Financing Payments in whole or in part, unless the Agency consents in advance and in writing,the Agency shall not be obligated to prepay the amounts due from it under this Intergovernmental Agreement. Section 4. Estoppel. The Agency hereby certifies, recites and declares that all things, conditions and acts required by the Constitution and Statutes of the State of Oregon and by this Intergovernmental Agreement to exist, to have happened and to have been performed precedent to and in the execution and the delivery of this Intergovernmental Agreement,do exist,have happened and have been performed in due time, form and manner, as required by law, and that this Intergovernmental Agreement is a valid and binding obligation of the Agency which is enforceable against the Agency in accordance with its terms, except to the extent that enforceability may be limited by applicable bankruptcy, insolvency, fraudulent conveyance, reorganization, moratorium or other laws or judicial decisions or principles of equity relating to or affecting the enforcement of creditors' rights or contractual obligations generally. Section 5. Title. Neither the City nor the owner of the Financing Agreements shall have a lien on, or security interest in the Projects or the Refunded Projects. Section 6. Termination of 2014 IGA. Upon the execution of this Intergovernmental Agreement,the City and the Agency agree that the 2014 IGA will be terminated and replaced by this Intergovernmental Agreement. Section 7. Miscellaneous. (1) Binding Effect. This Intergovernmental Agreement shall inure to the benefit of and shall be binding upon the Agency and the City and their respective successors and assigns. Page 3 - Intergovernmental Agreement 3368947.2 043174 AGMT (2) Severability. In the event any provisions of this Intergovernmental Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provisions hereof. (3) Amendments. This Intergovernmental Agreement may be amended only by a writing signed by both parties. (4) Execution in Counterparts. This Intergovernmental Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute the same instrument. (5) Applicable Law. This Intergovernmental Agreement shall be governed by and construed in accordance with the laws of the State of Oregon. Any action regarding this Intergovernmental Agreement or the transactions contemplated hereby shall be brought in an appropriate court of the State of Oregon in Washington County, Oregon. (6) Rules of Construction. References to section numbers in documents which do not specify the document in which the section is located shall be construed as references to section numbers in this Intergovernmental Agreement. (7) Headings. The headings, titles and table of contents in this Intergovernmental Agreement are provided for convenience and shall not affect the meaning, construction or effect of this Intergovernmental Agreement. IN WITNESS WHEREOF, the Agency and the City have executed this Intergovernmental Agreement as of the date indicated above. For the Town Center Development Agency, Oregon I [The signature of the City appears on the following page.] Page 4- Intergovernmental Agreement 3368947.2 043174 AGMT For the City of Tigard, Oregon U Page 5 - Intergovernmental Agreement 3368947.2 043174 AGMT EXHIBIT A FINANCING PAYMENT SCHEDULE Interest at the rate of"%, calculated on an actual/360 basis, is payable semi-annually. Principal and interest payment requirements are outlined in the following table. Total Date Principal Interest Payment Exhibit A to Intergovernmental Agreement 3368947.2 043174 AGMT AIS-3930 8• Business Meeting Meeting Date: 08/13/2019 Length (in minutes): 10 Minutes Agenda Title: Consider Award of Rotary Plaza Restroom Purchase Contract Prepared For: Joseph Barrett Submitted By: Joseph Barrett, Public Works Item Type: Motion Requested Meeting Type: Local Contract Review Board Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board authorize the purchase of a restroom for the downtown Rotary Plaza project from Romtec,Inc.? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Local Contract Review Board award the purchase of a pre-engineered restroom for the downtown Rotary Plaza from Romtec,Inc. under a permissive cooperative purchase through the BuyBoard Cooperative Purchasing Network in the amount of$161,840. KEY FACTS AND INFORMATION SUMMARY Purchase Details This restroom building package purchase is a component of a project that will construct a two-stall urban style restroom along the Tigard Street Heritage Trail next to the Chamber of Commerce building. This will be the first permanent public restroom project for a public gathering space in the City Center Urban Renewal Area. As a component to the Tigard Street Heritage Trail and Rotary Plaza projects, this restroom will become part of a 3/4 mile, 12'wide multi-use pathway with amenities including fencing,lighting,landscape, and art features along with a public open space adjacent to Main Street. Process Details The preferred restroom, a Romtec 4007 Sidewalk Double Restroom,is available through a permissive cooperative purchase via the city's membership in the BuyBoard Cooperative Purchasing Network. This a is a nationwide purchasing cooperative and under Tigard's Public Contracting Rules and Oregon Revised Statute 279A.215, the city is able to make a discounted purchase against one of their contracts without conducting a full request for proposal process. The cost of the restroom through the cooperative contract is $161,840 including shipping,which represents a savings of just over$14,500 from standard list price. Fundin_- Sufficient appropriations are not yet dedicated for this purchase in the FY 2020 budget. Like the Tigard Street Heritage Trail construction contract,which the Local Contract Review Board discussed at the July 23rd business meeting,this project was originally planned for FY 2019 but coordination delays forced the start of the project into this fiscal year. Unfortunately,due to Oregon Budget Law details,appropriation carry-forwards were not possible in a number of funding sources at budget adoption. These funds will need to be moved during the first quarter supplemental budget slated for September or October. Unfortunately, the purchase of the restroom cannot reasonably handle such a delay and needs to be made as soon as possible to meet overall project timeframes. In addition,the overall cost of the restroom has increased since original estimates were compiled for the budget. The cost of the restroom,including the installation contract,SDC charges,permits and special inspections,and internal charges,will require an additional$79,500 in funding. This is in addition to the $135,500 currently budgeted and a$23,000 carry- forward slated for the first quarter supplemental budget. Overall,the restroom component to the project is estimated at$238,000. At the time of this agenda item summary draft,staff has not determined the exact path for funding this shortfall. One reason for this is the need to wait until preliminary FY 2019 numbers are in to determine what a more accurate beginning fund balance will be for each fund. Staff does have a number of options for the funding source and they are as follows: 1.Unanticipated Beginning Fund Balance-If the Urban Renewal Fund has unappropriated beginning fund balance once FY 2019 is closed out,these resources could be applied to this project. 2.Additionally,other project(s) could be reduced in size for FY 2020 that have funding from Urban Renewal funds. 3.Any combination of the above. The preferred option for staff is option#1 but numbers will not be available for a number of weeks. Staff is seeking Council approval to award this contract and direction to return with a first quarter supplemental request that fully funds the project. OTHER ALTERNATIVES The Local Contract Review Board may reject this purchase award and direct staff to resolicit,rescope,or cancel the restroom. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS This project supports the larger overall project in supporting the statement in the city's Strategic Plan to be "The most walkable community in the Pacific Northwest..." DATES OF PREVIOUS COUNCIL CONSIDERATION This is the first time the Local Contract Review Board has discussed this purchase. This purchase is linked to the Tigard Street Heritage Trail contract which was presented to the Local Contract Review Board at the July 23rd business meeting. Fiscal Impact Cost: $161,840 Budgeted (yes or no): Partial Where budgeted?: Parks Capital Fund. Additional Fiscal Notes: The overall restroom project,including this purchase,the installation,SDC fees,and internal costs,is anticipated to be$238,000. This purchase is for$161,840 of that total. Currently,there is $135,500 budget for the restroom project in total. The remaining need will be requested in the first quarter supplemental budget through carry-forwards ($23,000) and additional appropriation requests ($79,500) from the Urban Renewal Fund. Attachments No file)attached. AgendaQuickp2005-2019 Destiny Software Inc.,All Rights Reserved I i