01/03/1985 CIVIC CENTER COMMITTEE MINUTES
JANUARY 3, 1985
Civic Center meeting called to order at 7:35 P.M.
Members: Carolyn Eadon Craig Hopkins
Susan Mueller Bob Carn
Ed Duffield Dennis Derby
Valerie Johnson (Chairperson)
Staff liaison Joy Martin was present; Norm Dull representing Smith/Dull.
Visitors present: Councilwoman Ima Scott, Jim Blaurock (Chairman Parks Board)
Norm Dull and Joy Martin discussed guidelines for drawing up a
pre -qualification statement for the general contractor applicants.
We will use the "American Public Works Association" standardized "Contractor' s
Pre—qualification Application" . Applicants will have to submit the completed
applications 15 days before the bid openings.
Staff is directed to work up the wording on the ad that will be run calling
for pre—qualification statements.
Joy was asked for an update on the G.T.E. access road. Frank Currie has been
meeting with the local G.T.E. representatives, who will now need to check with
the head offices back east for final approval. Frank's impression is that
there should be no problem. We have no idea when a final decision will be
made.
Follow—up with Frank Currie to get something settled on paper will be done by
Bob Carn.
Project update by Norm Dull. Our site lighting has been approved by P.G.E.
Overall the project is falling together nicely.
Norm met with Tigard' s city attorneys to discuss the way we can bid out our
heating system due to some technical requirements.
Soil requirements at the building site were discussed. We will need fill
under the building because what we have there is too porous.
Norm Dull feels that the "soils report" furnished by the city was not the best
quality, it was only 1 1/2 pages.
We will have approximately 3,000 cubic feet of dirt that we must haul off—site.
In addition we may also have to excavate for the building and haul in fill
material for our foundations. Rough estimates for cost could be $20—$30,000
if this is necessary.
Norm also mentioned that he has some concerns regarding the acoustics in the
lobby area. This Committee feels that an "echo chamber" affect is not
acceptable. This Committee is also not willing to spend additional monies to
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hire an acoustical engineer to determine the extent of the problem and
possible solutions. The Committee feels that because this appears to be a
design—related problem, the financial charges should be the responsibility of
Smith/Dull.
Norm stated that Smith/Dull will address the issue and inform us of their
progress.
PROPOSED TIME—LINE
1-10-85 cost estimate (75% complete)
1-24-85 working drawings complete
1-28-85 committee goes to Council
Jim Blaurock, Chairperson for the Tigard Parks and Recreation Board addressed
this Committee regarding the proposed usage of Parks S.D.C. funds for Civic
Center landscaping.
The Park Board has never been approached about earmarking any of their monies
for our project. They are disturbed that City Council would adopt a proposed
budget involving use of their funds without any input from the Park Board.
The Park Board will be approaching City Council in defense of retaining their
funding.
Norm Dull will provide a landscape plan for us to take to the next Park Board
meeting on January 17, 1985 in hopes of enlisting their assistance in lining
up some donations for landscaping.
Executive Session under ORS 192260.
After executive session Dennis made a motion to send a sub—committee to talk
to the architects about some attitude and communication problems that are
being felt by some committee members.
Passed unanimously.
Meeting adjourned at 11:00 P.M.
(CE:pm/0692p)
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