10/22/2001 - Packet New Tigard Library Construction Committee
Monday, October 22, 2001
6:30 p.m.
AGENDA
1. Review and approve October 1 meeting notes.
2. Update on recommended property - Bill Monahan.
3. Review of Information Plan/Scheduling of Presentations.
4. Review of City Council Presentation - October 23, 2001.
5. PowerPoint Training - Gus Duenas.
6. Schedule of next meeting.
New Tigard Library Construction Committee
Meeting Notes
Monday October 1, 2001
The meeting convened at 6:30 p.m. The Committee members present were: Kathy
Sleeger, Lonn Hoklin, Brian Douglas, Joyce Patton, George Burgess, Sue Carver, Jim
Funk and Elaine Heras. Gary Larson and Rich Brooks from BML Architects were also
present. Staff present were Bill Monahan, Gus Duenas, Jim Hendryx, Gary Lampella
and Margaret Barnes.
Vice-Chairperson Lonn Hoklin asked the Committee to review the meeting notes from
the September 17 meeting. A motion was made by Kathy Sleeger and a second by
George Burgees to approve the notes as amended. The Committee approved the
notes. Councilor Patton abstained from voting.
Gary Larson reviewed the site diagram that had been presented to the City Council at
the September 25 meeting of the Council. Gary stated to the Committee that the
proposed library requires .585 acres and the parking 2.09 acres. He also demonstrated
on the diagram where it would be possible to expand the building in the future. Gary
told the Committee that the model is 48x36 inches. This size of model is required so
that the available greenspace can be reflected in the model.
The Committee discussed with Gary what the model would represent. Gary explained
that the model would represent what will be built on opening day and also show the
future Right of Way line. The model will have Plexiglas windows so people will be able
to view inside the model. The model will also reflect the use of skylights. The
Committee had a question about the skylights facing the north. Gary explained that the
northern exposure is the best overall exposure for the skylights.
Rich Brooks discussed with the Committee the preliminary code analysis he had
conducted for this project. He explained that he evaluated this project to see if there
was a fatal flaw in the design, there was not. The library will be considered an "office
occupancy 'B"' type building with rated firewalls. Rich also discussed with the
Committee the different calculations used to determine the occupancy load for the
building. The loads for the building are based on the function of a specific space; for
example the entry area and the stack area of the library will have different occupancy
loads.
The Committee also discussed the scheduling of a Community Forum to present the
model and seek community input for the Site MasterPlan. After some discussion the
Committee agreed to schedule the Community Forum on Thursday, November 15 at
5:30 p.m. in Town Hall.
Jim Hendryx from Community Development reviewed with the Committee the regulatory
process for this project. He also discussed some of the different issues with this site.
These issues include zoning, wetlands, flood plain, and the length of time required to be
issued the different necessary permits.
The Committee reviewed the draft of the public information campaign plan. The
Committee will give their comments to Margaret on the plan by the next meeting. At the
next meeting of the Committee the members will have a PowerPoint training session.
Gus Duenas agreed to present this training.
The Committee agreed for the Council workshop meeting of October 16, Kathy Sleeger
and Loon Hoklin will present information about the model and the public information
campaign. Margaret will present the floor plan information.
The meeting adjourned at 9:20 p.m.
The next meeting of the Committee is scheduled for Monday, October 22 at 6:30 p.m.