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City Council Minutes - 03/19/2019 44 City Of Tigard Tigard Workshop Meeting Minutes ' March 19, 2019 Aum 1. WORKSHOP MEETING A. At 6:30 p.m. Mayor Snider called the City Council workshop meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ C. Mayor Snider asked those attending to stand with him for the Pledge of Allegiance. D. Mayor Snider asked Council and staff for Non-Agenda items. 2. RECEIVE UPDATE FROM WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES Acting Library Co-Directors Halsted Bernard and Teresa Ferguson presented this item and introduced WCCLS Manager Lisa Tattersall. Ms. Tattersall discussed the partnership between WCCLS and the 13 member libraries. WCCLS represents the county,nine cities and three nonprofit organizations. Two-thirds of the funding comes from Washington County's general fund and one-third comes from a local option levy, expiring in 2021. WCCLS provides 59 percent of the library's annual funding of$6,237,420. WCCLS Manager Tattersall listed some county-wide statistic and said there are 1.7 million items in the shared collection,including books,movies and music. There are 15 million searches in the catalog and 11.2 million checkouts, of which one million are digital books. There were 3.7 million library visits and 133,675 volunteer hours. Acting Library Co-Director Bernard gave some Tigard Public Library statistics. There are 230,000 items in the collection, 1.2 million checkouts and 100,000 of those are digital books. There were 340,000 library visits and 300 volunteers contributed 15,000 hours. She noted that a library volunteer was present in the audience. People unable to come to the library can use Linda.com, etc. and other digital resources such as the New York Times subscription. TIGARD CITY COUNCIL MEETING MINUTES — March 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 6 WCCLS Manager Tattersall discussed examples of programs for all ages. A program for in-home daycare providers brings books to them and provides instruction on what skills young children need to learn to read. The children can keep books after graduating from the program. In the summer volunteers go out to migrant farmworkers and bring books, deliver books to homebound people not able to come to the library, take calls and requests and mail out books to those living in care centers. Ms. Bernard said Tigard Public Library offers online tutoring and 600 programs per year including 375 Story Times.The Dogs and Tales program encourages young readers to read out loud to emotional support animals, connecting kids to the act of reading aloud and building their confidence in reading out loud. Tigard Public Library offers adult services such as dance,ukulele concerts, egg decorating and summer reading programs with prizes. WCCLS Central Services provides library materials distribution and moves 1.7 million items, sorting 10,000 items per day. The Tigard Public Library has "Oscar," the automated materials handler (AMH) which helps sort over 1 million items per year. Books fed into the machine are moved on a conveyor, sorted electronically and arrive back on the shelf sooner. This allows more staff time spent at public service desks. Tigard Library patrons checked 460,000 items on their own in 2018 by using the AMH. This is 24-36 hours faster for both removing an item from patron records and getting items returned to the shelves. County-wide digital collections are kept at the county level. Linda.com is a video resource for classes on business skills, technical skills and online language learning.WCCLS now provides online library card sign up,which gives immediate access to digital materials. They provide broadband for pubic internet access and wi-fi. Council President Goodhouse asked how many items are downloaded each month and Ms.Tattersall said she would get that number for him. Mayor Snider asked about the digital collection and if Ms. Tattersall had a sense if providing digital content is cheaper. She replied that the cost per digital book is complicated as up front they cost more than print books. The biggest cost for print books is the personnel. Mayor Snider asked if a digital book can be kept in perpetuity and Ms. Tattersall said it depends. There are many different publishers and some prefer a model for the use of 26 digital books simultaneously but this changes. WCCLS has one person in charge of digital content.The budget is 1.6 million. She said there were 1 million digital checkouts in 2018. Council President Goodhouse asked if someone goes to the website and purchases a digital book, could the Library get some kind of payback or credit. Ms. Tattersall said this was possible. It would be an interesting way to raise money. She said their levy passed in 2015 expires in June of 2021. The next levy cycle is 2021-2026 and renewal of the current levy rate will be on the ballot in 2020 in May or November. . Councilor Newton asked for historical information on website visits vs. library visits and Ms. Ferguson said she would research that for her. 3. RECEIVE UPDATE ON PROPOSED AMENDMENTS TO URBAN FORESTRY MANUAL Assistant Community Development Director McGuire and Assistant Planner Smith presented this item. Mr. McGuire said overall the program is working fairly well. Two areas will be addressed TIGARD CITY COUNCIL MEETING MINUTES — March 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 6 tonight. Planning Commission may be interested in meeting with council on Tree Code policy issues. The area that is not working well now is the Tree Grove policy. We put together a public process to create incentives for maintaining tree groves but other than one development in River Terrace who protected tree groves, staff is not seeing anyone take advantage and it is not resulting in tree preservation. There are also sites where we are losing some important large trees because developers are cutting down large sequoia or oak trees because they have control over where trees are in the development. Planning Commission may want to consider if there is a certain size or tree species that should have protection. Councilor Newton asked if a permit was needed for removal of an existing tree. Assistant Community Development Director McGuire said usually not,except in sensitive lands. He said street trees require a replacement but backyard trees do not. Assistant Planner Smith presented a PowerPoint and gave some background on the Urban Forestry Manual which was approved in 2013. It is implemented by Administrative Rules which cover the details of urban forestry code provisions in the Tigard Municipal Code and the Community Development Code. Staff has kept a log of issues with the current Urban Forestry Manual and changes that are needed for consistency with the updated Community Development Code. Changes include updating terminology and outdated numerical Code references, changing canopy requirements and clarifying tree bonding requirements. She said staff needs direction on whether to move forward with an administrative rule public notice. After public comments the City Manager will approve,modify or reject the proposed amendments. Mayor Snider noted that the staff recommendation calls for the City Manager to make the decision. In response to a question from Councilor Lueb regarding other code changes going to the City Manager for approval,Mayor Snider said most code amendments come to Council and once they take policy action, the more detailed operations matters go to the City Manager for approval.Two areas handled in this way are water and urban forestry. Councilor Anderson commented that there had been a backlog of litigation with builders and asked if that had been cleared up yet. Assistant Community Development Director McGuire said it had all been resolved. Councilor Anderson said these were good amendments and he was supportive. Mayor Snider asked if any councilor was not in favor of allowing the city manager to approve these changes and no one disagreed with that process. 4. RECEIVE QUARTERLY CAPITAL IMPROVEMENT PLAN UPDATE City Engineer Faha said the engineering division is working on over 40 capital projects.Their function is to implement the Capital Improvement Plan (CIP), oversee design and construction and do the permitting for public infrastructure projects so we know they are done well and the City has long-lasting infrastructure. She presented a PowerPoint of each project and its budget and discussed each project and its budget and schedule status. TIGARD CITY COUNCIL MEETING MINUTES — March 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 6 Highlights included: Parks Dirksen Nature Park—Cattle are coming in May to help in the process of restoring the oak savannah because elk cannot be brought in. The cattle will graze for two-three weeks and will be fenced in at the northern part of Dirksen Nature Park. The Nature Play Area is nearing completion and the Interpretive Shelter/Restroom is complete. Tigard St. Heritage Trail—It has been challenging working with the railroad agencies and comments are still being received. Mayor Snider offered the help and involvement of local politicians and City Engineer Faha said City Manager Wine has been very helpful in breaking through the logjam. Streets Upper Boones Ferry Adaptive Signals—Progress continues to be slow because it was delayed so long figuring out impacts of the ADA lawsuit with ODOT. A Pavement Management project manager will be hired. The slurry seal contract is ready for bid and the Durham Road overlay design is underway. Hunziker Industrial Core—Councilor Newton mentioned that she went on a ride along on Tech Center Drive and was impressed with the construction. The North Dakota bridge project has started. The RFP for design will occur over the next few months and will be managed by ODOT. Water Water projects are underway and needs are coming up sooner because of increased growth. In response to a question from Councilor Newton, City Engineer Faha said Lake Oswego just completed their water master plan and Tigard and Lake Oswego are working together on a conservation plan. The water rate and SDC study will follow the master plan. There is a desire to understand future rate and SDC needs for all utilities and staff will be scheduling a Council discussion on storm water and water rate studies. Red Rock Creek Waterline Relocation—This is being phased to coordinate with other projects and design and construction are underway. Sanitary Sewer East Fork Derry Dell Creek—This project will be designed and permitted for stream restoration and sewer line protection. Fanno Creek Sanitary Siphon Repair—The final design is complete but construction is delayed to spring/summer of 2019 or later due to permitting and easement acquisition. The sanitary sewer master plan will begin next year. TIGARD CITY COUNCIL MEETING MINUTES — March 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 6 Storm Water The Arthur Creek bank stabilization of Fanno Creek will be constructed this summer. There is an undersized culvert under 124`h Avenue that is undermining the street. Staff will replace this and fill a sidewalk gap at the same time. Kruger Creek—This project will restore the creek channel. This is the creek that runs under Gaarde and Benchview. Other Projects City Engineer Faha will be back to council in May or June regarding the ADA Transition Plan. The initial draft was prepared and meetings are being held with staff. Many City assets will need to be repaired or replaced to meet requirements. The Public Works Facility is looking for new space to take care of future equipment and personnel and moving the function out of the downtown area. City Engineer Faha showed a map of the slurry seal program for the summer of 2019. The pavement overlay is scheduled for Durham Road from Summerfield Drive east to the high school this year. City Engineer Faha said there is much to celebrate with many Fanno Creek projects being worked on including a Scholls Ferry Road signalized crossing at the flood location. Council President Goodhouse asked about putting in a wall along Fanno Creek and City Engineer Faha replied that solution would reduce the capacity of the underpass to cross creek flows which would just create problems elsewhere. Videos are available on the website promoting the April 27 Camas Festival at Dirksen Nature Park and the fairy drawers being installed on sequoia logs in the Nature Park as a tribute to a lost City colleague. Mayor Snider said the CIP update was very much appreciated and the positive impact of these projects on the community is huge. 5. NON-AGENDA ITEMS There were none. 6. EXECUTIVE SESSION None was scheduled. TIGARD CITY COUNCIL MEETING MINUTES — March 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 6 7. ADJOURNMENT At 7:56 p.m. Council President Goodhouse moved for adjournment. Councilor Lueb seconded the motion. Mayor Snider conducted a vote and all voted in favor. Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Carol A. Krager, City Reco er Attest: Ja . Snider, Mayor Date If TIGARD CITY COUNCIL MEETING MINUTES — March 19, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov ( Page 6 of 6