04/09/2001 - Packet AGENDA
New Tigard Library Construction Committee
Monday, April 9, 2001
6:30 p.m.
1. Review and acceptance of the April 2, 2001 meeting notes
2. Review and discussion of the "Building Program"report
3. Discussion of Committee presentation to the City Council on April 17, 2001
4. Discussion of next meeting date
New Tigard Library Construction Committee
Meeting Notes
Monday April 2, 2001
The meeting convened at 6:30 p.m. The committee members present were: David Chapman,
Joyce Patton, Brian Douglas, Sue Carver, Kathy Sleeger, Jim Funk, Elaine Heras and Curtis
Tigard. The staff person present was Margaret Barnes.
Chairperson David Chapman asked the Committee to review the meeting notes from the March
12 committee meeting. Following a motion by Sleeger and a second by Patton the Committee
approved the notes.
Distributed to the Committee was a preliminary estimate of site costs. BML Architects
developed these estimates. Also distributed to the Committee for their review was a draft outline
of the PowerPoint presentation scheduled to be presented at Council on April 17. Committee
member Lonn Hoklin was unable to attend the meeting and had sent a copy of his presentation
for the April 17 meeting,this was also distributed to the Committee.
Councilor Patton spoke with the Committee about the importance of presenting a variety of
options to Council at the April 17 meeting. The Committee will be presenting preliminary
information about three representative sites. She shared with the Committee that Council would
probably give further direction to the Committee after this meeting.
The Committee reviewed the handout of the PowerPoint presentation and after some discussion
agreed to make several changes to the presentation. An updated copy of the presentation will be
distributed to the Committee at the April 9 meeting.
It was recommended to send the new Council member Craig Dirksen a copy of the "Needs
Analysis" report. There was also a discussion concerning the future use of the current library by
the City after a new library is built. Councilor Patton suggested to the Committee that at this
point the Committee might want to stay focused on its current task and not become too involved
in the conversation concerning the future use of the existing library.
The Committee also had a discussion about the Beaverton Library. The Committee would like to
know the square footage breakdown of the different areas of the building. Brian and Margaret
will work on providing this information to the Committee.
The Committee will meet again on Monday, April 9 at 6:30 p.m. The Committee tentatively
scheduled a meeting for Thursday, May 24 at 6:30 p.m.
The meeting adjourned at 8:15 p.m.
Tigard Public Library
Owner costs
Real Estate/Acquisition (assessed value) $ 3,800,000
Direct Construction Costs
Sitework $ 550,000
Off Site Improvements $ 66,000
Demolition $ 396,000
General Construction (47,000sf x$125/sf) $ 5,875,000
General conditions $ 1,033,050
GC Fee @ 5% $ 396,003
Const. Contingency @ 10%w/o GCFee $ 792,005
Other $ -
Subtotal: $ 9,108,058
Permit/Agency/Development Fees
Pre-application Conference $ 240
Community Development Code Review $ 252
Planning & Development Fee $ 3,780
Traffic Impact Fee $ 164,472
ODOT Inspection Fee $ 500
Water Resources Review-Type 2 -add to P&D Fee $ -
Sesitive Lands Review-Type 2 -for storm outfall $ -
Water Quality Fee -On Site Facility $ -
Water Quantity fee $ 5,603
Sewer Connection Fee $ 9,200
System Development Fee $ -
Facility Development Fee $ -
Erosion Control Review Fee $ 673
Erosion Control Fee $ 1,036
Site Fire Life Safety Review Fee $ 739
Site Permit Review Fee $ 480
Site Permit $ 1,848
Building Permit $ 25,476
Building Permit Review Fee $ 16,560
Building Fire Life Safety Review Fee' $ 10,190
Demolition Permit- Included in General conditions $ -
Plumbing Permit- Included in General Conditions $ -
Mechanical Permit - Included in General Conditions $ -
Electrical Permit- Included in General Conditions $ -
State Surcharge 8%combined permit fees $ 2,186
Other $ -
Subtotal: $ 243,236
Page 1
Design Fees
Entitlement Services $ 15,000
Design Fees $ 683,104
Reimbursable Expenses $ 34,155
FF&E Selection included
ALTA survey $ 15,000
Soils Enginering $ 9,700
Level 1 Haz Mat Survey $ 2,200
Topo Survey $ 8,600
Subtotal: $ 767,760
Testing/Inspection
Materials- UBC Required $ 20,000
Other $ -
Subtotal $ 20,000
Moving Expenses
Move-in $ -
Other $ -
Subtotal $ -
Owner Construction, Furn. & Equip. estimate
Furniture $ 650,000
Shelving $ -
Appliances $ -
Other $ -
Subtotal $ 650,000
Project Sub-Total $ 14,589,053
Project Contingency @5% $ 729,453
TOTAL: OWNER COSTS $ 15,318,506
Page 2
Tigard Public Library
, Or
Owner costs
Real Estate/Acquisition(assessed value) $ 1,000,000
Direct Construction Costs
Sitework $ 1,157,000
Off Site Improvements $ 808,000
Demolition $ 40,000
General Construction (47,000sf x$125/sf) $ 5,875,000
General conditions $ 1,182,000
GC Fee @ 5% $ 453,100
Const. Contingency @ 10%w/o GCFee $ 906,200
Other $ -
Subtotal: $ 10,421,300
Permit/Agency/Development Fees
Pre-application Conference $ 240
Community Development Code Review $ 252
Planning & Development Fee $ 3,780
Traffic Impact Fee $ 164,472
ODOT Inspection Fee $ 500
Water Resources Review-Type 2-add to P&D Fee $ 30
Sesitive Lands Review-Type 2 -for storm outfall $ 149
Water Quality Fee -On Site Facility $ -
Water Quantity fee $ 5,603
Sewer Connection Fee $ 9,200
System Development Fee $ -
Facility Development Fee $ -
Erosion Control Review Fee $ 673
Erosion Control Fee $ 1,036
Site Fire Life Safety Review Fee $ 2,358
Site Permit Review Fee $ 1,533
Site Permit $ 5,895
Building Permit $ 25,369
Building Permit Review Fee $ 16,490
Building Fire Life Safety Review Fee $ 10,148
Demolition Permit- Included in General conditions $ -
Plumbing Permit- Included in General Conditions $ -
Mechanical Permit- Included in General Conditions $ -
Electrical Permit- Included in General Conditions $ -
State Surcharge 8%combined permit fees $ 2,501
Other $ -
Subtotal: $ 250,228
Page 1
Design Fees
Entitlement Services $ 15,000
Design Fees $ 781,598
Reimbursable Expenses $ 39,080
FF&E Selection included
ALTA survey $ 15,000
Soils Enginering $ 9,700
Level 1 Haz Mat Survey $ 2,200
Topo Survey $ 8,600
Subtotal: $ 871,177
Testing/Inspection
Materials - UBC Required $ 20,000
Other $ -
Subtotal $ 20,000
Moving Expenses
Move-in $ -
Other $ -
Subtotal $ -
Owner Construction, Furn. & Equip. estimate
Furniture $ 650,000
Shelving $ -
Appliances $ -
Other $ -
Subtotal $ 650,000
Project Sub-Total $ 13,212,706
Project Contingency @ 5% $ 660,635
TOTAL: OWNER COSTS $ 13,873,341
Page 2
Tigard Public Library
Owner costs
Real Estate/Acquisition(assessed value) $ 3,000,000
Direct Construction Costs
Sitework $ 650,000
Off Site Improvements $ 239,000
Demolition $ 184,000
General Construction (47,000sf x$125/sf) $ 5,875,000
General conditions $ 1,042,200
GC Fee@ 5% $ 399,510
Const. Contingency @ 10%w/o GCFee $ 799,020
Other $ -
Subtotal: $ 9,188,730
Permit/Agency/Development Fees
Pre-application Conference $ 240
Community Development Code Review $ 252
Planning & Development Fee $ 3,780
Traffic Impact Fee $ 164,472
ODOT Inspection Fee $ 500
Water Resources Review-Type 2 -add to P&D Fee $ 30
Sesitive Lands Review-Type 2 -for storm outfall $ 149
Water Quality Fee -On Site Facility $ -
Water Quantity fee $ 5,603
Sewer Connection Fee $ 9,200
System Development Fee $ -
Facility Development Fee $ -
Erosion Control Review Fee $ 673
Erosion Control Fee $ 1,036
Site Fire Life Safety Review Fee $ 1,067
Site Permit Review Fee $ 693
Site Permit $ 2,667
Building Permit $ 24,899
Building Permit Review Fee $ 16,184
Building Fire Life Safety Review Fee_ $ 9,960
Demolition Permit- Included in General conditions $ -
Plumbing Permit - Included in General Conditions $ -
Mechanical Permit- Included in General Conditions $ -
Electrical Permit- Included in General Conditions $ -
State Surcharge 8%combined permit fees $ 2,205
Other $ -
Subtotal: $ 243,611
Page 1
Design Fees
Entitlement Services $ 15,000
Design Fees $ 689,155
Reimbursable Expenses $ 34,458
FF&E Selection included
ALTA survey $ 15,000
Soils Enginering $ 9,700
Level 1 Haz Mat Survey $ 2,200
Topo Survey $ 8,600
Subtotal: $ 774,112
Testing/Inspection
Materials - UBC Required $ 20,000
Other $ -
Subtotal $ 20,000
Moving Expenses
Move-in $ -
Other $ -
Subtotal $ -
Owner Construction, Furn. & Equip. estimate
Furniture $ 650,000
Shelving $ -
Appliances $ -
Other $ -
Subtotal $ 650,000
Project Sub-Total $ 13,876,454
Project Contingency @ 5% $ 693,823
TOTAL: OWNER COSTS $ 14,570,276
Page 2
April 17, 2001
�......�`n�tructi
'. April 17, 2001
Introduction
�., A:
Committee members
istory
eds Analysis Report
+� lding Program Report
• 8 iminary Site Review
s maty
Hist6i xM "
r.*City Facilities Committee 1996-1998
a and Measure November 1998
Gace T. Houghton Bequest 1999
r;°Iwzpansion Committee 1999
New Tigard Library Construction
Committee Update 1
April 17, 2001
Y O"'t"O�'
.`I3ML Architects/Ripley Architects
uary 2000
fi en Focus Groups Spring 2000
ds Analysis Report Summer 2000
struction Committee established
ust 2000
`PNeeds�Arial '
i"Assessment of current and future services
"an needs
=Tigard Community
Demographics
-Service Population of about 50,000 people
Registered borrowers
Circulation
!sting library services
Comparison with library standards -
-Technology
Space
-Books
Needs.Analyse
projection of appropriate size and
to. ing for next 15 years
• findings of Ripley Architects
U dersized facility
esent building too small for efficient
ff functions
New Tigard Library Construction
Committee Update 2
April 17, 2001
� l�Te`eds°rAna
q`YRecommendation
quire property and build a new library
47,000 square feet,which would
erve Tigard's service area for the next
-20 years,based on population
ojections and foreseeable needs
`'BuldingP
e-Bdilding program and service needs
of'community
Building size considerations
nterior design criteria
EXterior design criteria
MMM
Build ,r— '
i Space adjacencies
Spatial relationships
Yllork flow and circulation patterns
Overview of major functional areas of
e library
New Tigard Library Construction
Committee Update 3
April 17, 2001
: ,
�Accommodate library services for
cofinmunity
+= ecial requirements for major areas
a�`Criteria'fori Keview
e
Accommodates building--one or two
tory
accommodates needed parking
dequate street access
dequate circulation
pography consideration
dews from library/nature
Prelimina
Criteria on in
"Site preparation needed
0� Future expansion potential
Potential to add other uses
1lnusual costs to develop site
ccess to public transportation
Wetland issues
oning issues
New Tigard Library Construction t
Committee Update 4
April 17, 2001
M:Repf6khfa—i l
's Cons`: .,.. .
x • r >'
St eet issue
e ocation of some businesses
ustrialized area
erns about safety in area after dark
ttisition cost
e lition of existing buildings
own potential environmental hazards
extended time due to street vacation and
tive land review
Represditdt ve
'P,ros... :.
x •-Accommodates 1 story building plus expansion
i► P.Ontial for additional parking
* eparate employee parking at back of site
s, oxtmity to rest of City complex
C& mity to Central Business District
f c Transportation access
o-oning issues
lopment avoids floodplain
omic benefit to Central Business District
potential for natural views and outdoor space
avings
=-Rep.--entat'v
'a�`• g,Fg.y
icons
• Access to parking lot/Access from street to building
No natural views
e
v.00 mercial Area
s '"Cgthsition cost
eit. lition of existing buildings
• ation of some businesses
w and traffic pattern
A
New Tigard Library Construction
Committee Update 5
April 17, 2001
-Representati. e
;w i; ros
MMEJ
% tMmmodates 1-story building plus expansion
uate parking
inent location
nfrastructure costs
mity to Central Business District
fining issues
a tlands/floodplain issues
transportation access
mic development for Central Business District
amount of time for approvals
R.epresenta�iv
.Cons
•=:Potential wetlands/floodplain buffer issue
#,,R quires"fill'for proper grading
�a�
Zon ng issue
t1 own potential environmental hazards
t ntial ODOT issues
�r ould take the longest time for approvals
Representati e
I
•Pros
Accommodates lstory building &expansion
i►-1?btential for additional parking
FWic transportation access
•r�y?oximity to the rest of the City complex
•`Potential for views and outdoor space
s`iCc�ess to Fanno Creek trail network
: 0 ntial for other cultural/outdoor activities
♦ ly to have reasonable acquisition cost
munications cost savings
New Tigard Library Construction
Committee Update 6
April 17, 2001
ibz 4
.;Suiimmaxy ,
Beds Analysis
Community need
_Recommended size: approximately
7,000 square feet
11ding Program
e of space
iminary Site Review
alysis of representative sites
`Summary:��,
;.*`Next Steps
:. .
-Decision on site
— Worming the community
Estimated cost for project
r$14,000,000...17,000,000
Funding for project
Questions
New Tigard Library Construction
Committee Update 7
MEMORANDUM CITY OF TIGARD
OREGON
TO: New Library Construction Committee
FROM: Margaret Barnes, Library Director
DATE: April 4, 2001
SUBJECT: Library Construction Committee Meeting —April 9, 2001
C: Bill A. Monahan, City Manager
This memo is written notice for the upcoming New Library Construction Committee
meeting. The meeting is scheduled for Monday, April 9, at 6:30 p.m. at the Library in
the Puett Room. Please note this location.
The focus of this meeting will be:
• A review of the document the "Building Program Report for the new Tigard Library."
The consultant, Cynthia Ripley of Ripley Architects, will give the presentation. The
Committee members who were present at the April 2 meeting received a revised
copy of this document. Additional revised copies of this document will be available
at the meeting on the 9t"
I am also sending to you an updated list of the Committee. The notes from the meeting
on April 2 will be distributed at the meeting on Monday night.
We are also including the next meeting dates for the Committee.
• Tuesday, April 17 at 8:00 p.m. in Town Hall, this is the workshop meeting with City
Council.
• Thursday, May 24 at 6:30 p.m., please note this is a tentative meeting date. The
Committee will confirm this time on April 9t"
If you have any questions, please contact me at 503-684-6537 ext. 263 or City
Manager, Bill Monahan at 503-639-4171 ext. 306.
Thank You
Enclosures
13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772