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04/02/2001 - Packet Gus Duenas City Engineer City of Tigard CITY OF TIGARD OREGON TO: New Library Construction Committee FROM: Margaret Barnes, Library Director DATE: March 21, 2001 SUBJECT: Library Construction Committee Meeting —April 2, 2001 C: Bill Monahan, City Manager This memo is written notice for the upcoming New Library Construction Committee meeting. The meeting is scheduled for Monday, April 2, at 6:30 p.m. at the Library in the Puett Room. Please note this location. The focus of this meeting will be: • A discussion of the presentation the Committee will be making to the City Council at the April 17 workshop meeting. Please note the enclosed meeting notes list the potential "PROS" and "CONS" of the different representative sites that were discussed at our last meeting. I am sending to you for your review the notes from the March 12, 2001 meeting. We are also including the next meeting dates for the Committee: • Monday, April 9 at 6:30 p.m. at the Library in the Puett Room, the focus of this meeting will be a review of the "Program Report" with the consultant, Cynthia Ripley. • Tuesday, April 17 at 8:00 p.m. in Town Hall, this is the workshop meeting with City Council. If you have any questions, please contact me at 503-684-6537 ext. 263 or City Manager Bill Monahan at 503-639-4171 ext. 306. Thank you Enclosures 13125 SW Hall Blvd., Tigard, OR 97223 (503)639-4171 TDD (503)684-2772 New Tigard Library Construction Committee Meeting Notes Monday March 12, 2001 The meeting convened at 6:30 p.m. The committee members present were: David Chapman, Joyce Patton, Brian Douglas, Sue Carver, Lorin Hoklin, Kathy Sleeger, Jim Funk and George Burgess. Architects from BML present were Rich Brooks and Gary Larson. Staff present were Gus Duenas and Margaret Barnes. Chairperson David Chapman asked the Committee to review the meeting notes from the February 26 committee meeting. Following a motion by Burgess and a second by Carver the Committee approved the notes. City Engineer, Gus Duenas gave a brief review of the supplemental TIF information about Site E that was passed out to the Committee at the meeting. Councilor Patton asked if this was a generic TIF calculation. Gus stated yes and that there is a formula used to calculate the TIF when there is new construction or the expansion of an existing structure. Gus also reviewed with the Committee the information he had provided to them regarding the offsite public improvements for the different potential library sites. There was a discussion about the different offsite improvements and what if anything might be negotiated with a potential seller. There was some discussion about Site B concerning potential transportation issues and the possibility of vacating a street. Bill Monahan arrived at 7:00 p.m. The Committee than began to review the representative sites using the New Library Site Matrix. Gary Larson asked what the Committee thought of Site C. After some discussion where the Committee stated the site was too small, poor access to the street, limited parking, no possibility to expand,poor view, and doesn't accommodate the circulation of traffic the Committee chose to remove Site C from the matrix. Councilor Patton recommended the Committee keep the three remaining representative sites since it will be important to have different options. The Committee agreed with this suggestion and than began to rate the different sites in terms of the "PROS" and "CONS"of each site. Site B CONS Ash Street issue Pushing out some businesses Industrialized area Concerns about safety in area after dark Acquisition cost Demolition of existing buildings Unknown potential environmental hazards Some extended time due to street vacation and sensitive land review Site B PROS Accommodates 1 story building plus expansion Potential for additional parking Separate employee paring at back of site Proximity to rest of City complex Proximity to Central Business District Public Transportation access No zoning issues Development avoids floodplain Economic benefit to Central Business District Good potential for natural views and outdoor space Site D CONS Access to parking lot/Access from street to building No natural views Inappropriate neighborhood for a library Acquisition cost Demolition of existing buildings Putting out some businesses Traffic congestion Site D PROS Accommodates 1-story building plus expansion Adequate parking Prominent location Low infrastructure costs Proximity to Central Business District No zoning issues No wetlands/floodplain issues Public transportation access Economic development for Central Business District Least amount of time for approvals Site E CONS Potential wetlands/floodplain buffer issue Requires"fill" for proper grading Potential for flooding due to Hall Street bridge Zoning issue Unknown potential environmental hazards ODOT Would take the longest time for approvals Site E PROS Accommodates 1 story building plus expansion Potential for additional parking Public transportation access Great Potential for views and outdoor space Likely to have reasonable acquisition cost when you offset w/demolition costs of other sites Proximity to the rest of the City complex Access to Fanno Creek trail network Potential for other cultural/outdoor activities After this review of the representative sites the majority of the Committee said Site E was their first preference for a site. There was some discussion about the different potential traffic, ODOT issues concerning this site. City Manager, Bill Monahan suggested that the Committee might wish to have a couple people work together to prepare for the presentation to Council about each of these three sites. The pairs would be advocates for the sites, stating the pros and cons of that particular site. The Committee agreed to do this. David and Elaine will present information about Site D Brian and Lonn will present information about Site B and Sue and Kathy will present information about Site E. The Committee than discussed the workshop meeting with the City Council, which is, scheduled for Tuesday, April 17 at 8:00 p.m. The Committee will have mounted GIS pictures for each of the three sites. The following are the topics, which will be reviewed with Council: Introduction—Margaret& Curtis Historical Perspective/Needs Analysis-Lone Programming Document—Margaret Site Presentation—Brian& Lonn Site B, David& Elaine Site D and Sue &Kathy Site E Conclusion/Questions Rich Brooks from BML will provide some construction cost estimates to the Committee for the Council Workshop. The Committee will meet at 6:30 p.m. on Monday,April 2 to discuss the presentation to Council. The Committee will meet at 6:30 p.m. on Monday, April 9 to discuss the Program Report with the consultant. The meeting adjourned at 8:50 p.m.