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03/01/1980 - Packet m TIGARD LIBRARY PUBLICPhone 639-9511 12568 SW Main-Tigard, Or.97223 LIBRARY BOARD Agenda for March 1980 1. Call to Order 2. Reports a. Minutes b. Monthly Report for February 3. Old Business a. Friends of the Library Building Fund b. Computerized Circulation System 4. New Business a. Oregon Library Association b. County-wide Bond Issue a TIGARD LIBRARY PUBLICPhone 639-9511 12568 SW Main•Tigard, Or. 97223 MEMORANDUM March 10, 1980 TO: Library-Board City Council FROM: City Librarian SUBJECT: Monthly Report, February 1980 1. Adminstration: a. The VITA (Volunteer Income Tax Assistance) program for elderly and low income began its second year at the library on February 5. Mr. Walter Magnus works by appoint- ment 1-5 PM, each Tuesday, until April 15. b. Library Board held its regular meeting February 11. Minutes are attached. c. The Friends of the Library Building Committee met February 20, at the West Slope Library, in order to examine a modular unit building. A new member, Frank Quintaqua, joined the committee. Betsy Chick, Chairman of the Library Board, and Sharon Takahashi, President of the Friends of the Library, also attended. Members decided that they will prepare a presentation for City Council at their next meeting and then request agenda time at an April study session. d. Librarian attended regular meeting of Washington County Cooperative Library Services (WCCLS) February 27, 1980. Of interest: WCCLS budget for 1980-81 was approved. Total budget is for $786,050. Tigard Public Library's 1980-81 allocation will be $77,744. (1979-80 was $76,724. ) $3,800 of the WCCLS budget will go toward participation in a tri-county publicity program. Librarian also attended WCCLS Citizens' Advisory Board that same date, at which the budget was approved with no changes. e. Lights have been installed over the area to be used for book processing and three portable screens have been ordered. 2. Personnel: a. Cathy Chase, CETA, was hired as circulation clerk and began -on February 7. Her scheduling on Tuesday through Saturday enables the library to be staffed with three persons on Saturdays, which -has become one of the busiest days. b. Volunteer hours totaled 117, an average of 5 per day; 60 of those hours were worked by Andrea Asbell, outreach coordinator. 3. Statistics: a. Total circulation 8778 (378 per day, 23 days) Books 8115 Magazines 294 Adult 6036 Audio-Visual 244 Juvenile 2079 Other 31 Interlibrary Loans 94 b. User cards 479 - in town 260, out of town 219 c. Story Hours 97 total, 16 average d. Materials added 194 e. Materials withdrawn 0 f. Money received: Fines: $10.00 Lost Books: 14.95 Donations: $ .80 Tigard Public Library - Monthly Report, February 1980 - 2 4. Children's Service - Kathy Tremain: a. New Program - Birthday storytime is scheduled the third Tuesday of each month for everyone who has a birthday. February was celebrated by two. More publicity plus a large advertisement on the front window of the children's room is planned. b. Two visits were made to the Child Development Class at Tigard High School to talk about creative story telling. c. Book displays and current bulletin board topics continue to be changed regularly as a means of attracting more young people to the books in the children's room. 5. Outreach Program - Andrea Asbell: Beginning in October, 1979, Andrea Asbell assumed duties as a volunteer worker and coordinator for the Outreach Program, which began in 1978 as a VISTA project. She has continued the book distribution programs at Tigard Center and King City Convalescent Center as well as maintaining book deposits at Tigard Loaves and Fishes and King City Library. Fourteen shut-in persons have been served at various times in their homes. The continuing problem is recruitment and retention of volunteer helpers. Five have enrolled as volunteers at various times. Only one, besides Andrea, remains. It is entirely possible that the program may have to be terminated because of lack of community support. Statistics: October 1979 through January 31, 1980. Material includes large-print books, regular print and cassettes. Materials delivered to nursing homes: 149 (includes 29 cassettes) Materials delivered to private homes: 620 (includes 29 cassettes) Tigard Loaves and Fishes: 42 large-print books King City Library: 62 large-print books.