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02/01/1980 - Packet a 0 TIGARD BLI LIBRARY C Phone 639-9511 12568 SW Main.Tigard, Or. 97223 LIBRARY BOARD Agenda for February 1980 1. Call to Order 2. Reports a. Minutes b. Monthly Report for January 3. Old Business a. Building Plans b. Computerized Circulation System c. Leave of Absence for Board Meabers 4. New Business a. State Aid Funds 0 TIGARD BLI LIBRARY C Phone 639-9511 12568 SW Main-Tigard, Or. 97223 MEMORANDUM February 11, 1980 TO: Library Board City Council FROM: City Librarian SUBJECT: Monthly Report, January 1980 1. Administration: a. The Library Board held its regular meeting January 14. Minutes are attached. b. Bad weather, ice and snow, forced early closure (5 PM) of library on the 7th, 8th, 9th, 10th and 31st. c. Plans were made to move the book processing activities into the non-fiction roam to alleviate some of the congestion and poor working conditions in the front room. This activity will be located next to the Librarian's office. Movable partition will screen the area from the rest of the roan. The area vacated will be used for tasks associated with the circulation activities, relieving the congestion behind the desk and providing a quieter area for these tasks. Work continues in upgrading of the careers/education and business reference areas. As a further means Of upgrading reference service in the library, record is being kept of unusual and/or difficult questions. During each weekly staff meeting these questions are discussed. If it is determined that the collection is weak in a particular area, notation is made in the order file. d. The Friends of the Library Building Committee held its first meeting on the 24th, at the library. Members are: Norman Allen, Dee Capaci, Donna Hammersly, Clarence McLaughlin and Madalyn Utz. Primary concern was expressed concerning Possible location, whether or not a new library would be part of a civic center and building costs. The group decided to look for several more committee members and to explore feasibility of using modular units. Members will also bring fund-raising ideas to the next meeting. Madalyn Utz announced that the Friends of the Library is now established as a non-profit organization under required state law. e. Librarian attended regular meeting of Washington County Cooperative Library January 30. Of interest: It was announced that the Request for Proposals for a county- wide computerized circulation system has gone out. Bids should be in by March 7. f. A Gaylord checking machine has been leased to improve the accuracy of check-outs and, hopefully, to reduce overdues. Check=-out times have been extended from 3 to 4 weeks on regular materials and 10 to 14 days on new adult books, 2. Personnel: a. Interviews for a new CETA position, circulation clerk, were begun January 31. Increased circulation has made it necessary to have someone responsible for the circu- lation activities during the busy times. This person will work 40 hours a week, Tuesday through Saturday. b. CE-2 student Spolestra oanpleted a job exploration. C. Volunteer hours totaled 139.6, an average of 5.4 per day. 75 hours were worked by Andrea Asbell, outreach coordinator. d. Kathy Tremain, Library Assistant for Children's Service, is attending a reference course at Portland State University. She was awarded a scholarship by the Oregon Library Association. Tigard Public Library - Monthly Report, January 1980 - 2 3. Statistics: a. Total circulation 8833 (340 per day, 26 days) Books 8145 Magazines 296 Adult 6075 Audio-Visual 220 Juvenile 2070 Other 32 Interlibrary loans 135 b. User cards 579; in toam 296, out of town 283 (scene of these are renewals) c. Story Hour 64 total, 9 average d. Materials added 113 e. Materials withdrawn 32 f. Money received: Fines: $15.50 Donations: $6.76 4. Children's Service - Kathy Tremain: Story-time attendance has increased with attendance at some sessions of over 20. Puppets purchased by the Washington County Cooperative Library Services children's ccezmittee will circulate throughout the county and add a new dimension to story telling. A beaver puppet named "BJ" will be the summer reading mascot this year. The displays this month focused on the Chinese New Year and a collection of young adult books that have been made into movies.