01/01/1980 - Packet 0
TIGARD
LIBRARY
PUBLIC Phone 639-9511
12568 SW Main*Tigard, Or.97223
LIBRARY BOARD
Agenda for January 1980
1. Call to Order
2. Reports
a. Minutes
b. Monthly Report for November and December
3. Old Business
a. Building Plans
b. Charge System
c. Computerized Circulation System
a
T1qARD
LIBRARY
PUBLIC Phone 639-9511
12568 SW Main-Tigard, Or. 97223 MEMORANDUM
January 14, 1980
TO: Library Board
City Council
FROM City Librarian
SUBJECT: Monthly Report, December, 1979
1. Administration:
a. The Library Board did not meet as noted in November.
b. On December 10, 11, 12 and 13, the Librarian attended sessions conducted
by Joe Mathews, Washington County Cooperative Library Services computer consultant.
During these sessions Mr. Mathews outlined what a computerized circulation system
can and cannot do. He reviewed the Request for Proposals with the librarians and
adjusted them to fit specific Washington County Cooperative Library Services' needs.
He met with the library board members, the citizens advisory board and city managers,
outlining the proposed system, estimating costs, answering questions. If the project
proceeds as planned, it is possible that the system will be in county-wide within the
nett 18 months. The amount of Washington County Cooperative Library Services' funds
designated for the project - $250,000 - will not cover the project. It will require
more city funds than originally perceived. These funds will cover additional terminals
(Washington County Cooperative Library Services' funds will cover one) , conversion
materials and communication costs. An on-line catalog is an -option which will also
require funding by individual libraries. These figures are available at the library.
c. The Washington County Cooperative Library -Services professional board met on
December 19. Of interest: Libraries expressed satisfaction with the Request for
Proposals as written by Mathews. Open discussion was held regarding using the State
Aid per-capita funds to defray some of the computerized circulation costs.
d. Special attention .has been focused on improving reference service this past
month by developing the Careers/Education and Business sections. These occupy
special sections in the reference area with both "Reference Only" and circulating
materials side by side.
2. Personnel:
a. Volunteer -hours totaled 121, an average of 5 per day_. The annual volunteer
Christmas party was held after hours at the library on December 14.
3. Statistics:
a. Total circulation 6597 (275 per day - 24 days)
Books 6147 Magazines 257
Adult 4607 Audio-Visual 186
Juvenile 1472 Other 8
Interlibrary Loan 68
b. User cards 135 .in 64 out 71
c. Story Hour: 54 total, 8 average
Christmas events 26 °total, 4 average
d. Materials added 171
e. Materials withdrawn 404
Tigard Public Library - Monthly Report, December, 1979 - 2
3. Statistics: (continued)
f. Money received:
Fines $17.50
Lost Books 9.99
Donations $2.75
4. Children's Service - Kathy Tremaine:
New Displace: Fairy Tales - books and suggested authors.
New Idea: "Birthday Club" - First Tuesday of each month, all children having a
birthday within that month will be invited to a special story hour -and birthday party.
Each child will be given a packet containing a library-card application, bookmarks,
a book plate and a book bag (?) . Storytime will be the same each month -in "Packet"
form similar to Washington County Cooperative Library Services' story packets.
New Look: There has been some construction in Children's Room resulting in the
"Storytime Clocktower" now standing in the NE corner. Storytimes are conducted
from within and session times advertized on the front, giving us a needed new "gimmick."
New Endeavor: The Chidren's Services Coordinator has been selected by the Oregon
Library Association scholarship committee to receive funding for a class.at Portland
State University in bibliography and reference. She will be attending Tuesday evenings
through winter quarter.