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11/01/1979 - Packet c r 0 TIGARD B LIBRARY LICPhone 639-9511 12568 SW Main-Tigard, Or. 97223 LIBRARY BOARD Agenda for November 1979 1. Call to Order 2. Reports a. Minutes b. Monthly report for October 3. Old Business a. Building Plans b. CETA Employees 4. New Business a. Charge System 0 TIGARD LIBRARY( PUBLICPhone 639-9511 12568 SW Main-Tigard, Or. 97223 MEMORANDUM November 19, 1979 TO: Library Board City Council FROM: City Librarian SUBJECT: Monthly Report, October 1979 1. Administration: a. Library Board meeting was held October 8. Minutes are attached. b. The Senior Outreach Program (continuation of the VISTA program) is continuing under volunteer coordinator Andrea Asbell. Volunteers, six at present, are visiting shut-ins and delivering library materials, as well as presenting programs� at Tigard Care Center and King City Convalescent Center. Recruiting and retaining volunteers remains a problem. c. In an effort to improve library public relations, volunteer Sue Kristoff is doing news releases and establishing a newsletter for the Library. She is a student at Portland Community College and these projects are a sort of practicum. d. Friends of the Library have announced their.plan to initiate a building campaign. An article in the October 18 OREGONIAN outlined the need for a new library and the Friends' hopes for soliciting community support. e. Claire Sheldon and Karrin Hawes are attending a 12-week (once a week) Contemporary American Fiction class at Portland Community College. The course is being sponsored and paid for by Washington County Cooperative Library Services. They will receive college credit. f. Kathy Tremaine attended the annual Oregon Education and Media Association conference in Eugene, October 11 and 12. This organization is geared to persons working with children in schools and libraries. g. The Tigard Lions Club -made significant contributions to the Library this month. On October 8 they enlarged the staff storage area and installed shelving. October 23 and 24, they moved books, shelves and assorted furnishings as part of the "remodeling" of the children's room and reorganizing the non-fiction room. Their names and hours are detailed in paragraph 2, below. The importance of their contribution in dollars saved for the City and community support for the Library cannot be too strongly emphasized. The entire project covered five days, October 23 - _27. The Library was closed four of those days, during which the children's room was completely vacated so that carpet and shelves could be installed. The shelves from the children's room were integrated into the non-fiction room, making more space for books and magazines. The reference area was doubled through shelf realignment, as well as improving access to the entire collection. Additional space has also been given to an area for meetings. h. Librarian attended Washington County Cooperative Library Services professional board meeting on October 31. Of interest: The Washington County Commissioners approved a bid for a consultant to complete the computerized circulation project. New date to have Beaverton on-line is September, 1980. Tigard Public Library - Monthly Report, October 1979 - 2 2. Personnel: a. Regular volunteer hours totaled 127, an average of 5 hours per day. . Volunteer hours for the Tigard Lions Club on October 8, 13, 23, and 24, totaled 84. Tigard Lions who contributed their time: "Mac" MacLaughlin (team leader, "Andy" Anderson, Art Erickson, Sam Graham, Uriel King, Pete Perrine, -Art Pietila and son. b. Persons referred from Community Services worked 37 hours in October. 3. Statistics: a. Circulation 7716 (390 per day) Books 7297 Audio-Visual 132 Adult 5466 Magazines 278 Juvenile 1761 Other 9 Interlibrary loan 70 (Loaned 17) b. User cards 138: in 65 out 73 c. Story Hour 10 average (Wed & Thurs) d. Materials added Adult Fic 67 ) Juvenile Fic 35 ) Large Print 5 Adult Non-Fic 74 ) 141 Juvenile Non-Fic 7 ) 42 Audio-Visual7O Adult Paperback'31 Juvenile Paperback 0 '+ _ e. Materials withdrawn 308 f. Money received: Fines: $15.50 Lost Books: 725.35 Donations: $1.25 4. Children's Services - Kathy Tremaine Nine storytimes were presented with seven of them conducted by volunteers. They do an excellent job, which is reflected in the increase in attendance. We've lost one very good storyteller, Linda Saxton, as she has decided to return to work. Two special programs were scheduled in October. The first "Great Pumpkin Contest and Monster Make-up" went extremely well with assistance from Sue Mueller and Jennifer Brown. Pumpkins were collected for the Food Bank and makeup was demonstrated using items found in most homes. Books on makeup, costume and various ghostly topics were available on display to encourage circulation. The second program, Halloween Night, was our "Great Pumpkin Party." This was offered as an alternative celebration of Halloween for very young children (ages 0-8) . Children came in costume to hear stories, sing songs, walk through our minature "Spook House" and have treats. All volunteers contributed goodies, decorations, etc. The new carpet and shelving in the children's room has been very well received. The books are more visible and attractive which should add to circulation. The young adult section is well delineated so as to make it more interesting to that age group. We've added two members to our Critter Corner--a guinea pig named "Cassanova" and an unnamed fish of unknown lineage, both donated by the Veterinary Clinic across the street.