07/01/1979 - Packet TIGARD PU3LIC LINARY
12563 S.W. ;blain Street
Tigard, Oregon 97223
PN: 639-9511
LIBRARY BOARD
Agenda for July 1979
1. Call to Order•
2. Reports
a. Minutes
b. Monthly report for June
3. Old Business
a. Serial Levy Contract
b. SB 31
c. Loss of Books
d. Building Plans -® Madalyn Utz
s
MEMORANDUM
July 9, 1979
TO: Library Board
City Council
FROM: City Librarian
SUBJECT: Monthly Report, June 1979
1. Administration:
a. Librarian attended work shop, June 5, sponsored by Oregon State Library,
at Lewis and Clark College, on participating in the Oregon Union List of Serials.
Because of the smallness of magazine holdings, TPL's participation will be minimal,
b. The Library Board .held its regular meeting June 11. Minutes are attached,
c. The children's reading program began June 18, following the tri-county theme
of Bookman and Supercritter. Ninety children have signed up to participate.
d. Librarian attended meeting at Tualatin Library to discuss reciprocal borrowing
with Clackamas County. It is estimated that the present cross-over borrowing is
about the same. However, libraries most affected in the two counties (which
includes Tigard) will keep statistics on cross-county borrowing from August 1,
1979, through June 30, 1980. At that time a review will be made to determine. possible
extension. The level of support -for libraries is equal for FY 79-30, at $5.50 per
capita in Washington and Clackamas counties.
e. Librarian attended professional board meeting for Wasghinton County
Cooperative Library Services NICCLS) June 27. Tigard librarian will be presiding
officer through May 1980. Of interest: (1) Attached is a Washington County memo
expressing concern regarding computerization of library circulation systems,
(2) The committee reviewing the serial levy contract will meet July 11, at 3:00 PM.
(3) The Board voted to take -out-of-town circulation statistics the second Wednesday
and following Saturday of each month, July - December, 1979.
f. Librarian appeared before the City Council on June 25, asking that the
decision to cut $5,973 from the .FY 79-80 budget be reconsidered. Following appeals
from Yvonne Burgess, Library Board member, and Madalyn Utz, Friends of the Library
president, City Council voted to establish a construction fund with the $5,973,
2. Personnel:
a. Volunteer hours totaled 157, an average of 6 per day.
b. Three persons were interviewed for the position of part-time Library
Clerk. Barbara White was hired to-begin July 3.
c. CETA summer youth, Sam Timberman, began working full time on June 19.
Sandra Thorne, CETA youth, began the full-time program June 18. This is Sandra's
third year on the summer program. She has worked two sessions on the after-school
program.
3. Statistics:
a. Circulation 8768
Books 8294 Audio-Visual 166
Adult 5773 Magazines 215
Juven. 2521 Other 7
Interlibrary Loan 86
b. User cards issued 187: In-town 113 Out-of-town 74
Tigard Public Library m Monthly Report, June 1979 - 2
c. Story Hour 11 average Ovled/Thurs) pre-school
3 average (Wed/Thurs) school
d. Materials added 317
Adult Fic 19 ) 42 Juvenile Fic 65 ) 115
Adult Non® ic F 23 ) — Juvenile Non-Fic 50 )
Adult Paperb,ack'155 Juvenile Paperback 0
Large Print 5 -
e. Material withdrawn 696
f. Money received:
Fines $14.25
Lost books 25.85
Donations .60
g. June 18 was TPL's all-time daily record for circulation:
children's books - 279? day's total 639. (Reading program began
that day. ) June was TPL's all-time monthly record: 8,.768 or 337 items per day.
h. Total circulation FY 78-79 -- 85,363: an increase of 6,252 over FY 7778,
4. Programs:
a. The Friends of the Library conducted its second monthly mini-book sale
on June 16, at the library.
b. Camp Fire Girls presented a puppet show on Saturday afternoon, June 23.
The puppets and scripts had been made and presented to the library in May.
WASHINGTON
Inter-Department Correspondence
Hato dune 12,, 1979
To Fred 0. Leutwyler
From . Clay Neely
Subject . Review of RFP For "Computerized Circulation System For
Washington County Cooperative Library Services
On ,Tune 7, 1979 I attended a meeting to review the RFP for a Computerized.
Circulation System. The RFP was reviewed primarily from a technical
standpoint. Quite a number of changes were recommended for the hardware
and software specifications. The end result was that the RFP would be
rewritten by Donna Selle®s group,
My concern at this time is that there are several major issues that should
be considered and a decision made prior to writing an RFP. These issues
are:
1. There is no formal agreement between the city and community
libraries and Washington County that the libraries will use and support
the computer system once installed.
2. There is not a formal agreement between the libraries and
Washington County that the libraries will financially support the system.
should the next serial levy fail.
3. There has been no decision as to the location of the computer.
In the review meeting, library peronnel assumed it would be located in
the Washington County Data Processing Center. The RFP states it will be
located in the Beaverton City Library.
4. There has been an assumption made by library personnel that
county data processing personnel will provide the technical support for
the system. Considering the magnitude of the project, I feel a con-
siderable amount of technical support will be required. It should be
pointed out that county personnel are not trained on the type of equipment
or languages discussed in the review meeting, nor is our present staff
large enough to support a computer system by a vendor other than Burroughs.
I feel technical personnel will be a major expense of this system and it
has been sadly overlooked.
5. Operations personnel costs are estimated at $139,3.99.00 to
$185,866.56 for a five year period. The following assumptions were
made to arrive at these figures:
A. The libraries will be .on line 12 hours per day.
B. One to two hours per day will be required for batch
processing after on-line goes down.
C. The system will be operational 6 days per week.
D. Starting operator salaries are based on current levels of
$1,016.00 per month for an operator with one year experience.
E. Benefits of 32% and step increases are included. n
F. 1� to 2 operators will be needed to support this system,
Library personnel may be assuming that Washington County Data Processing
operations personnel can handle this load. As you can see, this is xot
the case as we have only one operator who is already quite busy with
existing operations.
6. Another major concern that is addressed in the RFP is the
financial stability of the vendors. Vendors expected to bid are small
in size and generally have a high mortality rate. My concern is,
should the vendor go out of business, who will support the software and
who will pay for this support?
CN<ds /
'A/,
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*
CITY CR TICARD
P.O. Box 23397
12420 S.W. Main, Tigard, Oregon 97223
MEMORANDUM
TO: Washington County Board of Commissioners
FROM: Tigard Library Board
DATE: July 9, 1979
Since funding for local libraries through the serial levy is
provided by the county, we feel that the county may reasonably
expect professional standards of performance from the libraries.
These standards should takeinto consideration -local problems,
but the standards ought to be straightforward and uniform.
If there is no accountability, the possibility for chaos is
increased and future success for serial levies might well be
endangered.
The Tigard Library Board generally supports the serial levy
contract as first written.
B2 4M-W THE OREGONIAN,THURSDAY,JUNE 28, 1979
City budget 01"'be O
roved -mfg-l
amp
t ,tl2
in Tigard Prj ; ; }
TIGARD -- A $3.9 million 1979.80
city budget, supported by a tag levy - '
within the 6 percent limitation, has
been approved by the Tigard City Coun-
cil; but not without some last-minute
objections concerning library funds.
City Librarian Irene Ertell and two
members of the library board spoke in
opposition Monday to a$5,973 cut made
An the library budget by the council at
its June 18 meeting.
The cut returned the library budget
to $31,689 -- the same amount it re-
ceived from city sources In 1978-79.
_The library also will receive$66,524 in
;1979-80 through a Washington County
-Library Service levy approved by coun-
ty voters in 1978.
"I'm concerned that in reducing
-city support to the exact dollar amount
'-as last year;you are in essence reducing
support for the library,"Ms.Ertell said.
•The decision violates the intent of the
_-six-year county serial levy which was
to provide Increased library service,she
added.
With no protests over the cut in
funds, the council approved a transfer
of the $5,973 to a special construction
fund for the library.The Tigard Library
Board plans to launch a building drive
for a new library facility in the future,
-and the money would go toward that
=protect.
Ms. Ertell said that with the trans-
ter,the library will have to cut services l.s t
-in 1979-80. She said the planned re-
placement of shelving in the children's '
library would have to be canceled.
The total city budget, termed a
'='bargain" by city administrator Raei-
-don Barker, calls for a tax levy of
4 $209,515, within the 6 percent limita-
tion. The levy is up $14,302 from the
4:1978-79 taxes, but because it is within
the 6 percent limitation, no election is
required.
Other revenues used in operating
the city will come mainly from state
-and federal grants and city building fees
- and system development charges.
- Non-property tax revenue anticipat-
ed in 1979-84 is up 49 percent from this
year, according to Barker. Revenue
from property taxes will generate only
7 percent of the total funds used by the
city in 1979-80.
Libra'1ry budget
. • transferred
to building.
account
Tigard City Council on Monday ap- centage of budget increasewith the
proved the city's$3.6 million budget for increase coming mostly from a non-
1979-80,after shuffling a few line items city source -- was not a valid reason
.arid--talc4ng�S5v9�3«:.€ronxla[he,Rli6sacg�s,..,,fAr,a>�ut,;,ht;�Said
operating budget and placing it into a make a lot of sense to me."
" '
library building fund.
If any other department in this city
The move to reduce the library's came forward with an increase Iike
spending budget was made fast week that, I'd look at it very hard," Brian } r
when Councilman Tom Brian pointed said Monday. People voting for the -
out that the library's budget had been WCCLS levytwo
increased h 90 years ago wanted
y percent. The city's better libraries, he pointed out, with
share of the $56,500 increase was more money going into library fuding.
$6,765, with the bulk of the increase With or without an increase in city --`
coming from the Washington County funding, he indicated, the goal will be
Cooperative Library Service (WCCLS) accomplished.
five-year, county-wide levy. Councilman John Cook suggested
"With the increase from the county placing the$5,973 into the city's contin-
and in that city residents have voted gency account for "a better chance of 4
and are paying for that levy, there is having it available"for a library build-
no real point, in my mind, and I don't ing fund. Federal dollars may become l
-think it is fair to increase the city's available, pointed out Councilman
share," Brian said last week. Nancie Stimler, and a building fund
Three councilmen backed his motion could supply the city's match.
to trim the $114,678 library budget by Brian supported the concept. "If you s
$5,973 to make the department's total don't sink some(money) aside, it(a li-
budget increase over last year's 87 per- brary) will never get started," Brian
cent. said. Cook's motion to make a library
Mayor Alan Mickelson, absent last budget line item for construction with
week,said Monday that he would have the $5,973 won unanimous approval.
opposed the motion.
Punishing a department for its per- (Continued on Page 10)
..` _ Ar
Fr®m page 1 $
Madalyn Utz, president of the (volunteer) hours and donations buy," ing a sidewalk on SW Park Street, If a
Friends of the Tigard Library, had ob- Utz said. - it is not used during 1979-80, it can be
jected earlier in Monday's meeting to County funding should not replace carried over to next year's budget,
pulling the funds from the library's city resources going into the library, Cook pointed out.
spending budget. according to Utz.The levy is meant to In other business,council reappoint-
City Librarian Irene Ertell had re- help local libraries "to build upon the ed Susan Herron and Roy Bonn to
quested early in the meeting a recon- foundations laid by the city." planning commission terms that expire
sideration of pulling the money from The $5,973 cut from the budget July 1, 1983. James Sidey was reap-
her budget. would have gone toward buying more pointed to a library board position that
"In reducing the city support to the shelving for the library, according to expires June 30, 1983.
exact dollar,you have reduced the level the city administrator. Council reaffirmed its zone change
of city support," Ertell said. That, she Council consensus—acknowledging approval for an industrial park at SW
added, violates the intent of the that future councils will not be held to Katherine and SW Tigard streets for
WCCLS levy's efforts to beef up library decision — was to'initiate a library Harley Adams. One-year approval on
services. building fund with the money and hope the project had expired without Adams ;
beginning project.
If the funding were needed for an- to add to it in future budgets. g g his
other use, she told council, she could Another budget change deleted The Robert Randall Co.was granted
understand a budget cut. She trimmed $1,000 for rental of an automatic type- a zone change from county to city
last year's budget by$4,000,the librari- writer from the planning department's single-family residential at 15280 SW
an reminded council,when it asked her budget. And $500 was added to the 100th Ave. and Alva Roberts, DVM, I
to do so. department's travel account to offset was given a zone change from county :
Ertell pointed to the 1,399 hours of increased local car travel and increased residential to city c o m m e r-
volunteer labor area residents donated gas costs. cial-professional for a veterinary clinic
to the library during the past 11 Another $1,000 was put in the city's at 12530 SW Scholls Ferry Road.
ra.onths and estimated the value at capital expense budget to fund a street Craig Cowles and A.W. Domreis
$4,057 saved for the city, inventory survey that will assess what were given a zone map amendment
Materials are donated to the library's improvements are needed on city .from county to city single-family resi-
collection by area residents and staff, streets and estimate their costs. dential on SW Ash Street near SW
she said. Fifty percent of the library's For sidewalk construction, $3,000 Cresmer Drive.William Godwin won a
60 regular magazine subscriptions are was transferred from the contingency zone change for a_planned develop-
donated. account for possible use in construct- ment on SW Sattler Street.
"People in Tigard su-ppu t:h:s library
because they want a good one," Ertell
added.
"It makes us wonder if we are foolish
to save and raise dollars . . . when the
city should be paying for what those
r
Tigard s&&tarts library fund wt new , budg
By ATHENA POGUE building fund using $5,973 dollar cut, is approximately "If this money were needed past years. realizing an 87 percent in-
that had been cut from the lib- $108,700 dollars. The cut was for another program I would In reply to the librarian's crease over the previous
TIGARD — In a move rary's 1979-1980 budget. voted on attheJune 18 council not be here,"Ertell said at the testimony'Councilman ToM year."
prompted by an appearance The 1978-1979 budget had study session when it was de- June 25 meeting.She went on Brian said he felt that the in- Mayor Alan Mickelson re- '
by city librarian Irene Ertell, alloted $58,178 dollars to the tided that the cut funds would to say that the money was creased library budget was sponded to this saying that"to
the Tigard city council voted library while the 1979-1980 be placed in the city general needed this year to help make "ample" and pointed out that cut$5,973 only because of the
to establish a new library budget, including the $5,973 contingency fund. up for the smaller budgets of the library budget was "still (Continued on page 2)
w
VERIFIED
nuota CIWJAAran
1`- Page 2-The Community Press (SWC) June 27, 1979
4, 1979 36th ear/20 cents
Conil rove
funds
(Continued from page 1) for library use on future , mendation is that the budget
high percentage increasebuilding projects but would, staythewaywe presented itto
doesn't make much sense."He not make the money available the budget committee." How-
then went on to endorse for 1979-1980 operations use. ever, at a motion from Coun-
Councilman John Cook's oilman Cook, the ,library
suggestion that the cut funds When asked for his recom- building fund was voted on
be placed in a library building mendation on this issue City and unanimously. passed
$ fund. This fund would ear- Administrator Raeldon along with approval of the
mark the money specifically . Barker said that,"our recom- 1970-1980 Tigard city budget.
j
King City. news