City Council Minutes - 12/20/1976 CITY OF TIGRARD JOINT LIBRARY BOARD, DESIGN REVIEW BOARD,
T-CAP, CITY COUNCIL STUDY SESSION MINUTES
DECEMBER 20, 1976, 8.15 P.M.
FOWLER JUNIOR HIGH LECTURE ROOM
1. ROLL CALL: Present: Mayor Wilbur Bishop; Councilman John E. Cook, Alan W.
Mickelson, Lynn R. Wakem; R. B. Adams, Chief of Police; Richard
Bolen, Planning Director; Bruce P, Clark, City Administrator; Doris
Hartig, City Recorder; Arline O'Leary, Administrative Aide
2. Mayor Bishop opened meeting for informal discussion with regards to the future
goals and objectives of the City of Tigard.
3. LIBRARY BOARD - Discusion
a. Board members pr,7�sent: Yvonne Burgess, Jeri Cundiff and Ken Carlisle.
Burgess recom. ended $1 per capita within City and $1 per each user outside
the City be appropriated to purchase books - to stay current and to upgrade
library.
Cundiff stated she had contacted a number of citizens who made the following
comments:
(1) would like area dedicated to Tigard's -history;
(2) library to be run in a more efficient and organized manner;
(3) would like library open from 9:00 A.M. to 9:00 P.M.
(4) some books in children's area need to be rebound;
(5) would like to sEip smoking done in one area only.
Burgess stated some peopl,� from the Beaverton area prefer to use Tigard's
library because of the friendly atmosphere.
Cundiff stated the. 11-1-)rary really had no major problems because the librarian
did such a commendable job.
Councilman Mickelson encouraged the board to proceed in establishing an area
to display Tigard historical material.
Mayor Bishop invited the Library Board to communicate with the Council on a
more regular ':)ase.s and requested a copy of their minutes be provided to
Council.
General discc5--ion followed by Council, Library Board and staff with regards
to the success of the free classes being conducted at the library by volunteers,
and the possib.1-11ty of involving more senior citizens in the volunteer work.
Carlisle stated the library will be opening at 10 A.M. starting in January -
he further stated the Library Board would provide the Council with copies of
their minutes in the future.
4. DESIGN REVIEW BOARD - Discussion
a. Board members prE:sents Bill McMonagle and Charlotte Olsen.
McMonagle expres,,�d conc,--,rn with the ordinance which binds the board to approve
or deny an appil"cation without the authority to table it. He further stated
if board takes no action within 30 days, item is automatically approved.
Planning Director stated the review of the ordinance and the re-writing, if
necessary , was scheduled for March or April.
Discussion followed by- Council and board regarding need for Design Review
Board and Planning Commission's functions and authority to be more clearly
stated.
City Administrator stated Legal Counsel had drawn up a proposed ordinance
for Council 's consideration dealing with the functions and authority of the
two bodies.
Olsen questiorv-?d when application is denied if applicant is charged an
additional filing fee.
Staff answered no.
McMonagle qustioned what action the board can take when the Planning
Commission overlooks an item on an application.
Lengthy discussion followed by Council, board and staff with regards to the
current functions of the board.
Olsen stated board was meeting in new location, on second floor, making it
impossible for th�� elderly or handicapped to attend their meetings.
Consensus was to arrange another meeting place,
Councilman Mickelson requested the Design Review Board provide Council with
a list of procedural problems and concern.
City Administrator stated there was a vacancy to be filled on the Planning
Commission.
Council concurred that as soon as vacancy was filled, Council would call for
a joint me--ting including Council, Planning Commission, Design Review Board
and Legal Counsel.
RECESSED 9:30 P.M.
RECONVENED 9:40 P.M.
S. T-CAP - Discussion
a. Members p--es�Titg Laura Quimby and Mary Srofe.
Srofe stated the group bad seven active members, out of 18 authorized
membership. Srofe further expressed concern with the lack of group
participation and direction.
Chief Adams stated group was originally set up to be a laison between
community and the police department.
Srofe stated the group needed specific purpose and direction or should
be disbanded.
Elinor Quimby, citizen, expressed concern with lack of communication between
the community and the Police Department.
PAGE 2 7 STUDY SESSION MINUTES - December 20, 1976
Discussion followed by Council, T-CAP and staff with regards to actions
taken in the past to improve T-Cap's activities and the possibility of
expanding future areas of activity for the group.
Council raquc_,strd copies of T-CRP's by-laws be provided for review. Council
further reque6tud T-CAP discuss problems with their members at the January
12th meeting and report back to Council.
6. OTHER BUSINESS
a. AMES SUBDIVISION - Base of Bull Mt. , fronting on Bull Mt. Road
City Administrator informed Council the County had approved Phase I of the
Ames Subdivision subject to the City providing site with sanitary sewer.
Administrator stated, according to existing City policy, if property re-
questing s,_rvice is not contiguous with City boundaries applicant must sign
a non-remonstrance agreement for future annexation. City Administrator
stated Council will have to consider extension of City limits and policy
on City boundary to the Southwest.
Administrator further stated the Planning Commission will be considering
Ames application in January and will make recommendations to Council.
Administrator recommended a joint meeting be held to include Council, staff,
NPO 3, CPO 4, Bull Mt. Homeowner's Association, the developer(s) and a
representative from the County to discuss extension of City boundaries and
Ames proposed project.
Elinor Quimby expressed concerns about the Murray Blvd. extension.
Administrator stated the Murray Blvd. extension issue would be addressed
at a later date,
b, Councilman Cook requested Chief Adam's comment regarding a recent letter
published in Tigard Times with regards to continuation of the Explorer Post,
Discussion tv Council, Chief Adams and staff followed.
Mayor Bishop stated thv activities of the Explorer Post were authorized
by Council resolution and will be continued as in the past, Mayor further
stated w . n an. official report is submitted to Council by the Chief and the
City Administrator, Council will study the issue at that time.
7. ADJOURNMENT 10.40 P,M.
ATTEST: City Recorder
Mayor
PAGE STUDY SESSION MINUTES December 20, 1976