Lancaster Engineering ~ C190039 CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM
(rHISFORMMUSTACCOMPANYEYERYCONTRACT) Ig 0039 Contract Title: On-Call Number:
Contractor: Lancaster ontract Total N/A
Contract Overview: On-Call Contract
1.5 Traffic Engineering Sen-ices
Initial Risk Level: ❑ Extreme ❑ High ® Modetate ❑Love
Risk Reduction Steps: Following Risk Matrix. Any issues will be addressed on a project need basis at time
PO is issued.
Risk Comments:
Risk Signature:
Contract Manager: Tegan Enloe Ext: 2442 Department: PW Engineering
Type: ❑ Personal Svc ® Professional Svc ❑ Architectural Agr ❑ Public Imp ❑ General Svc
❑ Engineering Svc ❑ Other: Start Date: 1/08/19 End Date: 1/31/21
Quotes/Bids/Proposal: FIRM AMO w/ o u
On-call OBS process
Account String: Fund-Division-Account Work Order—Activity Type Amount
FY PO will determine
FY
FY
FY
FY
AWrovals - LCRB Date: December 11,2018
Department Comments:
Department Signature:
Purchasing Comments:
Purchasing Signature:
City Manager Comments:
City Manager Signature.
After securing all required approvals, forward original copy to the Contracting and Purchasing Oilrce along with a
completed Contract Checklist.
Contract Number
CITY OF TIGARD,OREGON
ENGINEERING SERVICES AGREEMENT
ON-CALL TRAFFIC/TRANSPORTATION SYSTEMS ENGINEERING AND ANALYSIS
THIS AGREEMENT, made and entered into this 9`' day of January, 2019, by and between the City of
Tigard, a municipal corporation, hereinafter referred to as the "City," and Lancaster Engineering, whose
authorized representative is Todd Mobley,PE, and having a principal being a registered engineer of the State
of Oregon,hereinafter referred to as the "Engineer."
RECITALS
WHEREAS, the City's 2018-2019 fiscal year budget provides for on-call engineering services for various
transportation projects; and
WHEREAS, the accomplishment of the work and services described in this Agreement is necessary and
essential to the public works improvement program of the City; and
WHEREAS, the City desires to engage the Engineer to render professional engineering services for the
project described in this Agreement, and the Engineer is willing and qualified to perform such services;
THEREFORE, in consideration of the promises and covenants contained herein, the parties hereby agree
as follows:
1. Engineer's Scope of Services
The Engineer shall perform professional engineering services relevant to the Project in accordance
with the terms and conditions set forth herein, and as provided in Exhibit A,which is attached hereto
and by this reference made a part of this Agreement.
2. Effective Date and Duration
This agreement shall become effective upon the date of execution and shall expire, unless otherwise
terminated or extended,upon completion of the work or January 31,2021,whichever comes first. All
work under this Agreement shall be completed prior to the expiration of this Agreement.
3. Engineer's Fee
A. Basic Fee
1) As compensation for Basic Services as described in Exhibit A of this Agreement, and for
services required in the fulfillment of Paragraph 1,the Engineer shall be paid on an hourly rate
based upon the "Schedule of Rates" in Exhibit B of this agreement,which shall constitute full
and complete payment for said services and all expenditures which may be made and expenses
incurred, except as otherwise expressly provided in this Agreement. No task order assigned
under this Agreement may exceed One Hundred Thousand and No/100 Dollars($100,000.00)
at any point,including all change orders assigned to that particular task order.
2) The parties hereto do expressly agree that the Basic Fee is based upon the Scope of Services
to be provided by the Engineer and is not necessarily related to the estimated construction
cost of the Project. In the event that the actual construction cost differs from the estimated
construction cost, the Engineer's compensation vGill not be adjusted unless the Scope of
Services to be provided by the Engineer changes and is authorized and accepted by the City.
B. Pa�aDent Schedule for Basic Fee
Payments shall be made upon receipt of billings based on the work completed. Billings shall be
submitted by the Engineer periodically, but not more frequently than monthly. Payment by the
City shall release the City from any further obligation for payment to the engineer for service or
services performed or expenses incurred as of the date of the statement of services. Payment shall
be made only for work actually completed as of the date of invoice. Payment shall not be
considered acceptance or approval of any work or waiver of any defects therein.
C. Payment for Special Services
Only when directed in writing by the City, the Engineer shall furnish or acquire for the City the
professional and technical services based on the hourly rate schedule as described in Exhibit B of
this contract for minor project additions and/or alterations.
D. Certified Cost Records
The Engineer shall furnish certified cost records for all billings pertaining to other than lump sum
fees to substantiate all charges. For such purposes,the books of account of the Engineer shall be
subject to audit by the City. The Engineer shall complete work and cost records for all billings on
such forms and in such manner as will be satisfactory to the City.
E. Contract Identification
The Engineer shall furnish to the City its employer identification number, as designated by the
Internal Revenue Service,or social security number, as the City deems applicable.
F. Payment—General
1) Engineer shall pay to the Department of Revenue all sums withheld from employees pursuant
to ORS 316.167.
2) Engineer shall pay employees at least time and a half pay for all overtime worked in excess of
40 hours in any one week except for individuals under the contract who are excluded under
ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime.
3) Engineer shall promptly, as due, make payment to any person, co-partnership, association or
corporation, furnishing medical, surgical and hospital care or other needed care and attention
incident to sickness or injury to the employees of Engineer or all sums which Engineer agrees
to pay for such services and all moneys and sums which Engineer collected or deducted from
the wages of employees pursuant to any law, contract or agreement for the purpose of
providing or paying for such service.
4) The City certifies that sufficient funds are available and authorized for expenditure to finance
costs of this contract.
5) Engineer shall make payments promptly, as due, to all persons supplying services or materials
for work covered under this contract. Engineer shall not permit any lien or claim to be filed
or prosecuted against the City on any account of any service or materials furnished.
6) If Engineer fails,neglects or refuses to make prompt payment of any claim for labor,materials,
or services furnished to Engineer,sub-consultant or subcontractor by any person as such claim
becomes due, City may pay such claim and charge the amount of the payment against funds
due or to become due to the Engineer. The payment of the claim in this manner shall not
relieve Engineer or their surety from obligation with respect to any unpaid claims.
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4. Ownership of Plans and Documents: Records
A. The field notes, design notes, and original drawings of the construction plans, as instruments of
service, are and shall remain, the property of the Engineer; however, the City shall be furnished,
at no additional cost, one set of previously approved reproducible drawings as well as storage
device such as thumb drive or sd card in "DWG" or "DXF" format, of the original drawings of
the work. The City shall have unlimited authority to use the materials received from the Engineer
in any way the City deems necessary.
B. The City shall make copies, for the use of and without cost to the Engineer, of all of its maps,
records, laboratory tests, or other data pertinent to the work to be performed by the Engineer
pursuant to this Agreement, and also make available any other maps, records, or other materials
available to the City from any other public agency or body.
C. The Engineer shall furnish to the City, copies of all maps,records, field notes, and soil tests which
were developed in the course of work for the City and for which compensation has been received
by the Engineer at no additional expense to the City except as provided elsewhere in this
Agreement.
5. Assignment/Delegation
Neither party shall assign, sublet or transfer any interest in or duty under this Agreement without the
written consent of the other and no assignment shall be of any force or effect whatsoever unless and until
the other party has so consented. If City agrees to assignment of tasks to a subcontract, Engineer shall
be fully responsible for the acts or omissions of any subcontractors and of all persons employed by them,
and neither the approval by City of any subcontractor nor anything contained herein shall be deemed to
create any contractual relation between the subcontractor and City.
6. Engineer is Independent Contractor
A. The City's project director, or designee, shall be responsible for determining whether Engineer's
work product is satisfactory and consistent with this agreement,but Engineer is not subject to the
direction and control of the City. Engineer shall be an independent contractor for all purposes
and shall be entitled to no compensation other than the compensation provided for under Section
3 of this Agreement.
B. Engineer is an independent contractor and not an employee of City. Engineer acknowledges
Engineer's status as an independent contractor and acknowledges that Engineer is not an
employee of the City for purposes of workers compensation law,public employee benefits law,or
any other law. All persons retained by Engineer to provide services under this contract are
employees of Engineer and not of City. Engineer acknowledges that it is not entitled to benefits
of any kind to which a City employee is entitled and that it shall be solely responsible for workers
compensation coverage for its employees and all other payments and taxes required by law.
Furthermore,in the event that Engineer is found by a court of law or an administrative agency to
be an employee of the City for any purpose, City shall be entitled to offset compensation due, or
to demand repayment of any amounts paid to Engineer under the terms of the agreement, to the
full extent of any benefits or other remuneration Engineer receives (from City or third party) as a
result of said finding and to the full extent of any payments that City is required to make (to
Engineer or to a third part;) as a result of said finding.
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C. The undersigned Engineer hereby represents that no employee of the City or any partnership or
corporation in which a City employee has an interest,has or will receive any remuneration of any
description from the Engineer, either directly or indirectly, in connection with the letting or
performance of this Agreement, except as specifically declared in writing.
D. If this payment is to be charged against Federal funds, Engineer certifies that he/she is not
currently employed by the Federal Government and the amount charged does not exceed his/her
normal charge for the type of service provided.
E. Engineer and its employees, if any, are not active members of the Oregon Public Employees
Retirement System and are not employed for a total of 600 hours or more in the calendar year by
any public employer participating in the Retirement System.
F. Engineer shall obtain, prior to the execution of any performance under this Agreement, a City of
Tigard Business License. The Tigard Business License is based on a calendar year with a
December 31st expiration date. New businesses operating in Tigard after June 30th of the current
year will pay a pro-rated fee though the end of the calendar year.
G. Engineer is not an officer, employee, or agent of the City as those terms are used in ORS 30.265.
7. Indemnity
A. The City has relied upon the professional ability and training of the Engineer as a material
inducement to enter into this Agreement. Engineer represents to the City that the work under
this contract will be performed in accordance with the professional standards of skill and care
ordinarily exercised by members of the engineering profession under similar conditions and
circumstances as well as the requirements of applicable federal, state and local laws, it being
understood that acceptance of an Engineer's work by the City shall not operate as a waiver or
release. Acceptance of documents by City does not relieve Engineer of any responsibility for
design deficiencies, errors or omissions.
B. Claims for other than Professional Liability. Engineer agrees and shall indemnify, defend, save
and hold harmless the City of Tigard, its officers, employees, agents, and representatives from all
claims, suits, or actions and all expenses incidental to the investigation and defense thereof, of
whatsoever nature, including intentional acts resulting from or arising out of the activities of
Engineer or its subcontractors, sub-consultants, agents or employees in performance of this
contract at both trial and appeal level, whether or not a trial or appeal ever takes place including
any hearing before federal or state administrative agencies.. If any aspect of this indemnity shall
be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not
affect the validity of the remainder of this indemnification.
C. Claims for Professional Liability. Engineer agrees and shall indemnify, defend, save and hold
harmless the City of Tigard, its officers, employees, agents, and representatives from all claims,
suits,or actions and all expenses incidental to the investigation and defense thereof,arising out of
the professional negligent acts, errors or omissions of Engineer or its subcontractors, sub-
consultants, agents or employees in performance of professional services under this agreement.
Any work by Engineer that results in a design of a facility that is not readily accessible to and
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usable by individuals with disabilities shall be considered a professionally negligent act, error or
omission.
D. As used in subsections B and C of this section, a claim for professional responsibility is a claim
made against the City in which the City's alleged liability results directly or indirectly,in whole or
in part, from the quality of the professional services provided by Engineer, regardless of the type
of claim made against the City in performance of this contract. A claim for other than professional
responsibility is a claim made against the City in which the City's alleged liability results from an
act or omission by Engineer unrelated to the quality of professional services provided by Engineer
in performance of this contract.
8. Insurance
Engineer and its subcontractors shall maintain insurance acceptable to City in full force and effect
throughout the term of this contract. Such insurance shall cover risks arising directly or indirectly out of
Engineer's activities or work hereunder,including the operations of its subcontractors of any tier. Such
insurance shall include provisions that such insurance is primary insurance with respect to the interests
of City and that any other insurance maintained by City is excess and not contributory insurance with the
insurance required hereunder.
The policy or policies of insurance maintained by the Engineer and its subcontractors shall provide at
least the following limits and coverages:
A. Commercial General Liability Insurance
Engineer shall obtain, at Engineer's expense, and keep in effect during the term of this contract,
Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an
"occurrence" form (CG 2010 1185 or equivalent). This coverage shall include Contractual Liability
insurance for the indemnity provided under this contract. The following insurance will be carried:
Coverage Limit
General.Aggregate $3,000,000
Products-Completed Operations Aggregate $2,000,000
Personal&Advertising Injury $1,000,000
Each Occurrence $2,000,000
Fire Damage (Any one fire) $50,000
B. Professional Liability
Engineer shall obtain, at Engineer's expense, and keep in effect during the term of this contract,
Professional Liability Insurance covering any damages caused by any actual or alleged negligent act,
error or omission in the rendering of or failure to render Professional Services. Combined single limit
per claim shall not be less than$2,000,000,or the equivalent. Annual aggregate limit shall not be less
than$3,000,000 and filed on a"claims-made" form.
C. Commercial Automobile Insurance
Engineer shall also obtain,at Engineer's expense, and keep in effect during the term of the contract
(Symbol 1 or Symbols 8 and 9 as applicable) Commercial Automobile Liability coverage on an
"occurrence"form including coverage for all owned,hired,and non-owned vehicles. The Combined
Single Limit per occurrence shall not be less than$2,000,000.
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If Contractor operates a personally-owned vehicle for business use under this contract,the Contractor
shall obtain, at Contractor's expense, and keep in effect during the term of the contract, business
automobile liability coverage for all owned vehicles on an"occurrence"form. The Combined Single
Limit per occurrence shall not be less than$2,000,000.
D. Workers' Compensation Insurance
The Engineer,its subcontractors,if any, and all employers providing work,labor or materials under
this Contract are subject employers under the Oregon Workers'Compensation Law and shall comply
with ORS 656.017, which requires them to provide workers' compensation coverage that satisfies
Oregon law for all their subject workers. Out-of-state employers must provide Oregon workers'
compensation coverage for their workers who work at a single location within Oregon for more than
30 days in a calendar year. Engineers who perform work without the assistance or labor of any
employee need not obtain such coverage. This shall include Employer's Liability Insurance with
coverage limits of not less than$1,000,000 each accident.
E. Additional Insured Provision
All policies aforementioned, other than Workers' Compensation and Professional Liability, shall
include the City its officers,employees,agents and representatives as additional insureds with respect
to this contract. Coverage will be endorsed to provide a"per project"aggregate.
F. Extended Reporting Coverage
If any of the aforementioned liability insurance is arranged on a "claims-made" basis, Extended
Reporting coverage will be required at the completion of this contract to a duration of 24 months or
the maximum time period the Engineer's insurer will provide such if less than 24 months. Engineer
will be responsible for furnishing certification of Extended Reporting coverage as described or
continuous "claims-made" liability coverage for 24 months following contract completion.
Continuous "claims-made" coverage will be acceptable in lieu of Extended Reporting coverage,
provided its retroactive date is on or before the effective date of this contract. Coverage will be
endorsed to provide a"per project"aggregate.
G. Insurance Carrier Rating
Coverage provided by the Engineer must be underwritten by an insurance company deemed
acceptable by the City. All policies of insurance must be written by companies having an A.M. Best
rating of"A-VII" or better, or equivalent. The City reserves the right to reject all or any insurance
carrier(s) with an unacceptable financial rating.
H. Self-Insurance
The City understands that some Contractors may self-insure for business risks and the City will
consider whether such self-insurance is acceptable if it meets the minimum insurance requirements
for the type of coverage required. If the Contractor is self-insured for commercial general liability or
automobile liability insurance the Contractor must provide evidence of such self-insurance. The
Contractor must provide a Certificate of Insurance showing evidence of the coverage amounts on a
form acceptable to the City. The City reserves the right in its sole discretion to determine whether
self-insurance is adequate.
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I. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the Engineer shall furnish a
Certificate of Insurance to the City. No contract shall be effective until the required Certificates of
Insurance have been received and approved by the City. The certificate'NU specify and document
all provisions within this contract and include a copy of Additional Insured Endorsement. A renewal
certificate will be sent to the address below prior to coverage expiration.
J. Independent Contractor Status
The service or services to be rendered under this contract are those of an independent contractor.
Contractor is not an officer, employee or agent of the City as those terms are used in ORS 30.265.
K. Primary Coverage Clarification
The parties agree that Engineer's coverage shall be primary to the extent permitted by law. The
parties further agree that other insurance maintained by the City is excess and not contributory
insurance vx-ith the insurance required in this section.
L. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general liability and
commercial automobile policies required by this contract.
A certificate in form satisfactory to the City certifying to the issuance of such insurance will be forwarded
to:
City of Tigard
Attn: Contracts and Purchasing Office
13125 SW Hall Blvd
Tigard, Oregon 97223
At the discretion of the City, a copy of each insurance policy, certified as a true copy by an authorized
representative of the issuing insurance company may be required to be forwarded to the above address.
Such policies or certificates must be delivered prior to commencement of the work.
The procuring of such required insurance shall not be construed to limit Engineer's liability hereunder.
Notwithstanding said insurance,Engineer shall be obligated for the total amount of any damage,injury,
or loss caused by negligence or neglect connected v-ith this contract.
9. Termination Without Cause
At any time and without cause,City shall have the right in its sole discretion,to terminate this Agreement
by giving notice to Engineer. If City terminates the contract pursuant to this paragraph, it shall pay
Engineer for services rendered to the date of termination.
10. Termination With Cause
A. City may terminate this Agreement effective upon delivery of written notice to Engineer, or at
such later date as may be established by City, under any of the following conditions:
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1) If City funding from federal, state, local, or other sources is not obtained and continued at
levels sufficient to allow for the purchase of the indicated quantity of services. This Agreement
may be modified to accommodate a reduction in funds.
2) If Federal or State regulations or guidelines are modified, changed, or interpreted in such a
way that the services are no longer allowable or appropriate for purchase under this
Agreement.
3) If any license or certificate required by law or regulation to be held by Engineer, its
subcontractors, agents, and employees to provide the services required by this Agreement is
for any reason denied,revoked, or not renewed.
4) If Engineer becomes insolvent, if voluntary or involuntary petition in bankruptcy is filed by
or against Engineer, if a receiver or trustee is appointed for Engineer, or if there is an
assignment for the benefit of creditors of Engineer.
Any such termination of this agreement under paragraph (A) shall be without prejudice to any
obligations or liabilities of either parry already accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to Engineer, may terminate the
whole or any part of this Agreement:
1) If Engineer fails to provide services called for by this agreement within the time specified
herein or any extension thereof, or
2) If Engineer fails to perform any of the other provisions of this Agreement,or so fails to pursue
the work as to endanger performance of this agreement in accordance with its terms,and after
receipt of written notice from City, fails to correct such failures within ten days or such other
period as City may authorize.
3) If Engineer fails to eliminate a conflict as described in Section 14 of this agreement.
The rights and remedies of City provided in the above clause related to defaults (including breach of
contract) by Engineer shall not be exclusive and are in addition to any other rights and remedies
provided by law or under this Agreement. If City terminates this Agreement under paragraph (B),
Engineer shall be entitled to receive as full payment for all ser6ces satisfactorily rendered and
expenses incurred, an amount which bears the same ratio to the total fees specified in this
Agreement as the services satisfactorily rendered by Engineer bear to the total services otherwise
required to be performed for such total fee; provided, that there shall be deducted from such
amount the amount of damages, if any, sustained by City due to breach of contract by Engineer.
Damages for breach of contract shall be those allowed by Oregon lave, reasonable and necessary
attorney fees, and other costs of litigation at trial and upon appeal.
11. Non-Waiver
The failure of City to insist upon or enforce strict performance by Engineer of any of the terms of this
Agreement or to exercise any rights hereunder, should not be construed as a waiver or relinquishment
to any extent of its rights to assert or rely upon such terms or rights on any future occasion.
12. Method and Place of Giving Notice, Submitting Bills and Making Payments
All notices,bills and payments shall be made in writing and may be given by personal delivery,mail, or
by fax. Payments may be made by personal delivery,mail,or electronic transfer. The following addresses
shall be used to transmit notices,bills,payments,and other information:
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CITY OF TIGARD LANCASTER ENGINEERING
Attn: Tegan Enloe, P.E. Attn: Todd Mobley,PE
Address: 13125 SW Hall Blvd. Address: 321 SW 4`'Ave Ste 400
Tigard, Oregon 97223 Portland OR 97204
Phone: (503) 718-2442 Phone: (503)248-0313
Email: tegane(a�ti�ard-or.gov Email: todd cilancasteren ineerin .com
and when so addressed, shall be deemed given upon deposit in the United States mail,postage prepaid,
or when so faxed, shall be deemed given upon successful fax. In all other instances, notices, bills and
payments shall be deemed given at the time of actual delivery. Changes may be made in the names and
addresses of the person to whom notices, bills and payments are to be given by giving written notice
pursuant to this paragraph.
13. Merger
This writing is intended both as a final expression of the Agreement between the parties with respect to
the included terms and as a complete and exclusive statement of the terms of the Agreement. No
modification of this Agreement shall be effective unless and until it is made in writing and signed by
both parties.
14. Professional Services
The City requires that services provided pursuant to this agreement shall be provided to the City by an
Engineer,which does not represent clients on matters contrary to City interests. Further,Engineer shall
not engage services of an engineer and/or other professional who individually, or through members of
his/her same firm,represents clients on matters contrary to City interests.
Should the Engineer represent clients on matters contrary to City interests or engage the services of an
engineer and/or other professional who individually, or through members of his/her same firm,
represents clients on matters contrary to City interests,Engineer shall consult with the appropriate City
representative regarding the conflict.
After such consultation, the Engineer shall have seven (') days to eliminate the conflict to the
satisfaction of the City. If such conflict is not eliminated within the specified time period,the agreement
may be terminated pursuant to Section 10 (B -3) of this agreement.
15. Force Majeure
Neither City nor Engineer shall be considered in default because of any delays in completion and
responsibilities hereunder due to causes beyond the control and without fault or negligence on the part
of the parties so disenabled, including but not restricted to, an act of God or of a public enemy, civil
unrest, volcano, earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight
embargo, unusually severe weather or delay of subcontractor or supplies due to such cause; provided
that the parties so disenabled shall within ten days from the beginning of such delay, notify the other
party in writing of the cause of delay and its probable extent. Such notification shall not be the basis for
a claim for additional compensation. Each parry shall,however,make all reasonable efforts to remove
or eliminate such a cause of delay or default and shall, upon cessation of the cause, diligently pursue
performance of its obligation under the Agreement.
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16. Non-Discrimination
Engineer agrees to comply with all applicable requirements of federal and state civil rights and
rehabilitation statues, rules, and regulations. Engineer also shall comply with the Americans with
Disabilities Act of 1990,ORS 659A.142,and all regulations and administrative rules established pursuant
to those laws.
17. Errors
Engineer shall perform such additional work as may be necessary to correct errors in the work required
under this Agreement without undue delays and without additional cost.
18. Extra (Changes)Work
Only the City's Project Manager may authorize extra (and/or change) work. Failure of Engineer to
secure authorization for extra work shall constitute a waiver of all right to adjustment in the contract
price or contract time due to such unauthorized extra work and Engineer thereafter shall be entitled to
no compensation whatsoever for the performance of such work.
19. Governing Law
The provisions of this Agreement shall be construed in accordance with the provisions of the laws of
the State of Oregon. Any action or suits involving any question arising under this Agreement must be
brought in the appropriate court of the State of Oregon.
20. Compliance With ARplicable Law
Engineer shall comply with all federal, state, and local laws and ordinances applicable to the work under
this Agreement,including those set forth in ORS 279A,27913,and 2;9C.
21. Choice of Law,Venue
The provisions of this Agreement are governed by Oregon law. Venue will be the State of Oregon
Circuit Court in Washington County or the US District Court for Oregon,Portland.
22. Conflict Between Terms
It is further expressly agreed by and between the parties hereto that should there be any conflict between
the terms of this instrument in the proposal of the contract, this instrument shall control and nothing
herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
23. Access to Records
City shall have access to such books, documents, papers and records of Engineer as are directly
pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts.
24. Audit
Engineer shall maintain records to assure conformance with the terms and conditions of this Agreement,
and to assure adequate performance and accurate expenditures within the contract period. Engineer
agrees to permit City, the State of Oregon, the federal government, or their duly authorized
representatives to audit all records pertaining to this Agreement to assure the accurate expenditure of
funds.
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25. Severability
In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any
court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected
to the extent that it did not materially affect the intent of the parties when they entered into the
agreement.
26. Representations and Warranties
Engineer represents and warrants to the City that:
A. Engineer has the power and authority to enter into and perform this Agreement.
B. This Agreement, when executed and delivered, is a valid and binding obliga*fon of Engineer,
enforceable in accordance with its terms.
C. Engineer (to the best of Engineer's knowledge, after due inquiry), for a period of no fewer than
six calendar years (or since the firm's inception if less than that) preceding the effective date of
this Agreement, faithfully has complied with:
1) All tax laws of this state, including but not limited to ORS 305.620 and ORS chapters 316,
317, and 318;
2) Any tax provisions imposed by a political subdivision of this state that applied to Engineer, to
Engineer's property, operations, receipts, or income, or to Engineer's performance of or
compensation for any work performed by Engineer;
3) Any tax provisions imposed by a political subdivision of this state that applied to Engineer,or
to goods, services, or property,whether tangible or intangible, provided by Engineer; and
4) Any rules,regulations,charter provisions, or ordinances that implemented or enforced any of
the foregoing tax laws or provisions.
D. Any intellectual property rights or such delivered to the City under this Agreement,and Engineer's
services rendered in the performance of Engineer's obligations under this Agreement, shall be
provided to the City free and clear of any and all restrictions on or conditions of use, transfer,
modification, or assignment, and shall be free and clear of any and all liens, claims, mortgages,
security interests,liabilities, charges, and encumbrances of any kind.
27. Compliance with Tax Laws
A. Engineer must, throughout the duration of this Agreement and any extensions, comply with all tax
laws of this state and all applicable tax laws of any political subdivision of the State of Oregon. For
the purposes of this Section, "tax laws" includes all the provisions described in subsection 25.C. 1)
through 4) of this Agreement.
B. Any violation of subsection A of this section shall constitute a material breach of this Agreement.
Further, any violation of Engineer's warranty, in subsection 25.0 of this Agreement, that the
Engineer has complied with the tax laws of the State of Oregon and the applicable tax laws of any
political subdivision of this state also shall constitute a material breach of this Agreement. Any
violation shall entitle the City to terminate this Agreement,to pursue and recover any and all damages
that arise from the breach and the termination of this Agreement, and to pursue any or all of the
remedies available under this Agreement,at law, or in equity,including but not limited to:
1) Termination of this Agreement,in whole or in part;
2) Exercise of the right of setoff, and v.ithholding of amounts otherwise due and owing to
Engineer,in an amount equal to State's setoff right,without penalty; and
3) Initiation of an action or proceeding for damages, specific performance, declaratory or
injunctive relief. The City shall be entitled to recover any and all damages suffered as the result
of Engineer's breach of this Agreement,including but not limited to direct,indirect,incidental
and consequential damages, costs of cure, and costs incurred in securing a replacement
Engineer.
These remedies are cumulative to the extent the remedies are not inconsistent,and the City may pursue
any remedy or remedies singly, collectively, successively, or in any order whatsoever.
28. Complete Agreement
This Agreement,including the exhibits,is intended both as a final expression of the Agreement between
the Parties and as a complete and exclusive statement of the terms. In the event of an inconsistency
between a provision in the main body of the Agreement and a provision in the Exhibits, the provision in
the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and
Exhibit B,Exhibit A shall control.
No waiver, consent, modification, or change of terms of this Agreement shall bind either party unless
in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be
effective only, in specific instances and for the specific purpose given. There are no understandings,
agreements,or representations,oral or written,not specified herein regarding this Agreement. Engineer,
by the signature of its authorized representative, hereby acknowledges that he/she has read this
Agreement,understands it and agrees to be bound by its terms and conditions.
IN WITNESS WHEREOF,City has caused this Agreement to be executed by its duly authorized undersigned
officer and Engineer has executed this Agreement on the date hereinabove first written. Awarded by Tigard's
Local Contract Review Board at their December 11, 2018 meeting.
CITY OF TIGARD LANCASTER ENGINEERING
By: Marty Wine, City anager By: Authorized Contractor Re resentativ
Date D
12 ,
EXHIBIT A
SCOPE OF SERVICES
The Engineer shall render professional engineering evaluations and studies for transportation projects,
including traffic operational analysis/modeling, safety analysis, rodway signing design, pavemetn marking
design, street lighting design and/or evaluation, traffic signal design, traffic signal timing plans, intersection
design and evaluation, Intelligent Transportation System (ITS) design/evaluation/system planning, speed
studies, Transportation System Plans (TSP) and ADA evaluation and designs. Work shall be as described
below,which demonstrate the broad and diverse range of services the City may contract for,not the scope of
a typical Task Order.
Project Management
1. Work Scope and proposal development assistance for a particular task order.
2. Prepare and maintain the project schedule, and manage consultant staff and subconsultants to
meet schedule project milestones.
3. Schedule and conduct project meetings and prepare agendas and meeting notes.
4. Prepare monthly progress reports,invoices, and cost versus budget vs percent complete reports.
A. Concept Planning and Engineering
1. Research "as-built" records and other historical data.
2. Perform technical evaluations, literature research, field investigations, mathematical analyses,
computer modeling, permitting agency coordination, and/or other work to determine current
conditions and potential constraints and fatal flaws affecting the permitting or construction of a
future project.
3. Identify and evaluate concept level project alternatives and prepare conceptual designs and cost
estimates for future projects.
4. Create project design criteria and/or performance criteria for future projects.
5. Update existing utility master plans.
6. Participate/Lead public meetings to forward conceptual design and solicit public input.
B. Preliminary and Final Design
1. Prepare preliminary (30%, 60%) and final (90%, Final) project designs, drawings, and
specifications based upon City Standards, ODOT Standards, Clean Water Sen-ices Standards
and/or other standards, including preparing supplemental general conditions and special
provisions. Prepare Engineers Estimates and Bid Documents.
2. Perform specialized field investigations such as soil borings and other geotechnical investigations,
water quality sampling, open channel flow measurements, pavement management surveys,
pipeline condition assessments and leak studies, traffic and pedestrian studies, speed studies, and
signal timing evaluations.
3. Conduct design review meetings, document and distribute review comments, and revise designs,
drawings, specifications, and contract documents as needed.
4. Perform field and topographic surveys to support concept designs and/or final design and drawing
preparation.
5. Prepare environmental reviews and documentation, environmental permit application submittals,
and permitting agency coordination.
6. Prepare documents and maps for right-of-way, easement, and property acquisitions, and assist
with title work and negotiations.
13
C. Construction Engineering and Field Services
1. Perform surveying services as requested during construction.
2. Perform as-built surveys,establish final survey monuments per County standards, and file official
maps with the City or County as needed.
3. Provide on-site engineering and inspection support during construction,including field evaluation
of specification compliance, submittal reviews, change order reviews,design revisions,billing and
quantity reviews, construction management, and value engineering reviews.
4. Prepare hard copy and electronic as-built record drawings following construction completion.
D. Investigations, Studies,Analyses and Other Consulting
1. Cost of service analyses (e.g.,rate studies and evaluations)
2. Environmental studies, assessments, reports, and submittals such as wetland delineations,
mitigation plans, and Joint Permit Applications
3. Regulatory compliance studies and submittals such as Water Management and Conservation Plans,
annual water rights reports, mixing zone studies, and Americans with Disabilities Act (ADA)
compliance assessments
4. Seismic and structural analyses
5. Forensic investigations and analyses
6. Computer Applications support services (GIS, GPS,AutoCad).
7. Traffic flow and safety analyses
8. V'aMng, bicycling, and transit compatibility analyses
9. Groundwater
14 ��
EXHIBIT B
ENGINEER'S PROPOSAL
151
4��
RFP TITLE: LANCASTER
City of Tigard On Call Civil Engineering and Other Related Services ENGIN E L RING
321 SW 4th Ave.,Suite 400
PREPARED FOR: Portland,Oregon 97204
�!.:;'::503.248.0313
Joe Barrett,Principal Management Analyst -usi503.248.9251
City of Tigard—Utility Billing Counter lancasterengineering.com
13125 SW Hall Blvd
Tigard, Oregon 97223
PREPARED BY:
Todd E.Mobley,PE,PTOE
Principal
321 SW 4th Ave.,#400
Portland,OR 97204
503.248.0313
todd@lancasterengincering.com
DATE OF SUBMISSION:
November 7,2018
I
November 7, 2018 LANCASTER
ENGINEERING
321 SW 41h Ave.,Suite 400
,Joe Barrett,Principal Management Analyst Portland,OR 97204
phone:503.248.0313
City of Tigard—Contracts&Purchasing Office fax:503,248.9251
13125 SW Hall Blvd lancasterengineedng.com
Tigard,Oregon 97223
Dear Mr. Barrett,
Lancaster Engineering respectfully submit the following proposal for on-call services related to
Traffic/Transportation Systems Engineering and Analysis for the City of Tigard, Oregon. With 35 years of
industry experience with this type of work,the firm is large enough to offer a well-rounded range of experience,
yet small enough to offer personable and responsive service to our clients.Lancaster Engineering is certified as
an Emerging Small Business (ESB#8371) in the State of Oregon. Our firm composition is 50% female. The
firm's resident status is Oregon.
We specialize in providing innovative, forward-thinking transportation solutions while keeping in mind the
future of mobility in an ever-changing world. We work for a wide variety of public and private clients,allowing
us to balance the mamY competing interests inherent in transportation projects. Our services run the gamut
from traditional traffic engineering analysis to cutting-edge research and design and include but are not limited
to:
• Traffic operational analysis/modeling
• Safety analysis
• Roadway signing,pavement marking,street lighting,and traffic signal design
• Intersection conceptual design and evaluation
• Speed studies
• ADA evaluation and designs
The firm's owner, Todd Mobley, will be the point of contact for contract negotiations. As Principal of Lancaster
Engineering he is authorized to represent the company and sign any contracts associated with this on-call.Todd will divide
the on-call contracts between himself and Will Farley depending on availability and scope of
With Best Regards,
�101)z
Todd E. Mobley,PE,Principal
/
. "A�^�� �/
Software Resources and Deliverables........................................................................ ...................................................1
General Qualifications and Responsiveness...................................................................................................................1
Understanding and Project Management Approach—.___..—_--_--_'—.-.—'___--.---__----.-3
Quality Assurance and Quality Control Procedures.................................................................................................3
Category- Specific Company Qualifications..................................................................................................................... '
Representative Work and References........................................... ...... ................................................................ ....0
Cate-gory Specific Technical Personnel......... ...............................................................................................................8
1i�
Attn:Joe Barrett,Principal Management Analyst
November 7,2018
Page 1
Software Resources and Deliverables
Lancaster Engineering has the ability to work in most of the standard traffic analysis,design,and
documentation software.This includes but is not limited to:
• Microstation • Vistro/Vissim
• AutoCAD • AutoTurn
• ArcGIS • AGI Lighting
• Synchro/SimTraffic • adobe Suite(InDesign, Illustrator,Pro)
We are capable of printing/plotting design plans at any required size and on various paper types (i.e.,Vellum,
N Pylar). Upon competition of projects for the Civof Tigard,Lancaster Engineering can provide copies of all
work in any format required by the City.
Genera)Qualifications and Responsiveness
Lancaster Engineering has 35 years'experience. With great pride,we are the longest-standing independent
transportation engineering firm in Oregon. Lancaster Engineering employs 10 staff members with 9 of those
being located in the Portland office which is the headquarters and where the majority of the work for this on-
call would be performed.The Portland office is an easy commute into the City of Tigard. Our Central
Oregon office is in Bend.
Lancaster Engineering has approximately 100 projects under contract in various stages of completion. In the
last ten years Lancaster has been involved in over 1,500 traffic engineering and planning projects requiring a
professional engineering stamp. Those projects range from traditional traffic engineering analysis to cutting-
edge research and design and include:
• Traffic operational analysis/modeling
• Safety analysis
• Roadway signing,pavement marking,street lighting,and traffic signal design
• Intersection conceptual design and evaluation
• Speed studies
• ADA evaluation and designs
J
Attn:Joe Barrett,Principal Management Analyst
November 7,2018
Page 2
Lancaster Engineering has built a solid reputation based on meticulous project management,crafting an
approach and work plan designed to meet the challenges unique to a given project.Our project managers
pride themselves on accessibility, providing"one-stop solutions"and a single point of contact to Dur clients.
The on-call is proposed to be supported by the following team:
Todd Mobley(PE), Project Manager/Principal
I
Brain Davis,Planning Lead Will Farley(PE),Engineering Lead
F__
Planning Analyst Engineer in Training Senior l mgiiwcrini>in Training
Todd Mobley will act as the primary point of contact for this on-call and as principal of Lancaster
Engineering he is authorized to sign contracts associated with this on-call.
r Todd Mobley,PE,has been with Lancaster Engineering since 1997 and has served
as the firm's sole principal since 2007. In that time,Todd has overseen a wide
!�■I +16i variety of transportation planning and traffic engineering projects for both public
j and private clients.These projects range from large master-planned developments,
to traffic signal design, to parking and transportation demand management.During
his tenure at Lancaster,Todd has seen the transportation profession shift from the
auto-centric philosophy of the late 1990's to the more management-based and
mode-diverse approach that we use today, focusing on all transportation system
users with the goal of building a complete and balanced system.
As Principal of the firm,Todd will review all work product and provide project
guidance and direction to the project team as needed to ensure high-quality work
product and timely and efficient completion of all project tasks.Todd has a career-
long interest in the relationships between transportation and land use and the
associated policies and outcomes. He is thus well-suited to leading the project team
as needed for all City projects.
Will Farley,PE,joined Lancaster Engineering in August 2012 as an analyst and has
worked his way up to project engineer and project manager. Will has provided
research and analysis on several commercial,educational,and residential projects
overseen by multiple jurisdictions including city,county,and state.
His tasks include project management,intersection analysis,parking studies,sight
distance studies, traffic signal design,illumination design,roundabout design,
signing and striping plans,and temporary traffic control plans. He has experience in
4��
Attn:doe Barrett, Principal Management Analyst
November 7, 20113
Page 3
a variety of software such as AutoCAD,Microstauon,Synchro,VISTRO,and
ArcGIS.
Prior to working for Lancaster Engineering,Will worked and studied at Portland
State University.As a candidate for the M.S. degree option for transportation
engineering,Will studied urban planning,transportation safety,and facility design
while working on his thesis for bicycle safety at intersections utilizing the advanced
stop box. Will also assisted in the research on adaptive traffic systems including
SCATS, InSync,and Voyage.
Lancaziter Engineering includes three engineers certified in Oregon and currently meets the Insurance and
Indemnification requirements currently required by the City. Lancaster is qualified to meet the
Representations and Certifications required in the RFP and is able to execute a Professional Services
Agreement with the City.
Understanding and Project Management Approach
Lancaster Engineering understands that each project through the on-call will require a focused approach.The
funding source for the project and whether it is a planning or design project is important in shaping the
scope.
For planning projects,we will provide similar services we have pro-t,ided to other agencies including
developing plans that are easy to digest for technical staff and City Council members. Many of these projects
require detailed technical evaluation to obtain funding from METRO or the federal government. However,
they also require City Council approval. It will be our focus on any planning projects to provide the City with
the tools they need to get approval and carry a planning project through to implementation.
For design projects,determining what agencies will need to be involved in approval is key.On projects where
just the City is involved,our scoping will be shaped by working with the reviewing team to identify all
assumptions and expectations prior to developing a scope and fee.
In all cases we will work with the project manager to find ways to provide the most cost-effective approaches
while malting sure questions are answered. To develop the scope and a cost-effective budget,our project
managers will coordinate with the City's project manager to identify what is most critical and what are the key
dates that have to be met with certain deliverables. This will shape the scope,budget and timeline.
Quality Assurance and Quality Control Procedures
Lancaster Engineering integrates QA/QC into every project.The firm can tailor our Quality Assurance and
Quality Control procedures to each project.This process is developed during the scoping process at no cost
to the client and agreed upon as scope and budget are negotiated.
4 F."O'
Attn:Joe Barrett, Principal Management Analyst
November 7,?018
Page 4
Category Specific Company Qualifications
The following table provides a summary of a few sample projects that are similar to those that may be
required of the on-call and additional details with references are provided in detail following flus table:
No—rth Clackamas School District 2017 to current "Traffic operatumal analysts/modeling
Bond Improvements Safetp analysis
Traffic signal design
%I-)A evaluations
OMSI Pedestriian Beacon 2018 to rt;srant SafAfc an.av_rs
Traffic signal dc-ign(RRI 3)
Ali evaluations
Main& rr i .'1 17 iii 201 Traffic operational analysis;modehng,
Traffic r Safely anal)sis
Tiaffic signal design
13553 '' Pacific Highway sigbr 2017 tiafcnr atialy;'R„
Distance StIcedl Studies
4
Of 0�",
Attn:Joe Barrett, Principal Management Analyst
November 7,2018
Page 5
Representative Work and References
Name: Bethany Elementary RRFB Type: Traffic signal,lighting,and ITS design Location:Washington
County,Oregon Contract Value: $10,000 Year Performed: 2017
Working as a consultant for the Bethany Elementary
Parent Teacher Organization,Lancaster Engineering
led the analysis,design,and construction support for
the installation of a rapid flash beacon along the
frontage of the school,located in Beaverton,Oregon.
As part of this effort,Lancaster Engineering worked
with Washington County to develop a report that _
evaluated speeds,sight distance,safety,and operational
impacts related to an enhanced crossing.After its
approval,Lancaster developed design plans and ► p
worked with the permitting department to obtain
construction permits.After the design package was
complete,Lancaster coordinated the bidding process,
identifying potential contractors and reviewing bids to
select the contractor.Lancaster also provided
construction oversight throughout the construction
process and reviewed the final installation for
construction approval.
Reference: Kimberly Hawk,
Bethany Elementary PTO Rep
3305 NW 174th Ave,
Beaverton,OR 97006
(503)372-9044
Kimberly.hawk67@gmail.com
Attn:Joe Barrett,Principal Management Analyst
November 7,2018
Page 6
Name:Oliver Station Type:"Traffic signal,lighting,and ITS design Location: Portland,Oregon
Contract Value: $61,331 Year Preformed: 2016-2017
Lancaster Engineering provides expertise in traffic design including signal, signing and striping,lighting,and
Intelligent Transportation Systems (ITS) design.Lancaster Engineering recently provided engineering services
for Oliver Station,an apartment development that replaced the Old Copper Penny in the Lents
neighborhood of Portland.Services included:
• A street illumination design along SE 92nd Ave,SE Foster Rd,and SE Woodstock Blvd per the
Lents Town Center Plan;
• A design modification for the traffic signals at the intersections of SE Foster Rd at SE 92nd Ave and
SE Woodstock Blvd at SE 92nd Ave to update the intersections to the City's current design
standards;and
• A signing striping plan to update signing along the property frontage and to extend an additional
westbound-through lane through the intersection of SE Foster Rd at SE 92nd Avenue.
i
I�
Attn:Joe Barrett,Principal Management Analyst
November 7,2018
Page 7
Name: Abbot and Beaver Roundabout Type:Traffic Operations and Analysis,Conceptual Intersection
Design and Analysis Location: Sunriver,Oregon Contract Value:$4,700 Year Preformed:2018
Lancaster Engineering is provided traffic support for the proposed dual roundabout at Abbot Drive and
Beaver Drive in Sunriver,Oregon.To date,our team has conducted traffic analysis to support design
decisions and provided input into overall design,signage and pedestrian and bicycle circulation.The
roundabout system(as shown in the following figure) includes a mini-roundabout with a fully truck
mountable center and a fiill-size roundabout that serves three legs of traffic.
-/',(�--... '� .� r � I � • � . . .. Pis t
0-1
Y Tr
` fz --
4��
Attn:,Joe Barrett,Principal Management Analyst
November 7, 2018
Page 8
On-call Supportfor Public Agencies
Lancaster Engineering is currently on the on-call for Clark County,Washington,Washougal,Washington, and
Fairview,Oregon.The following is some background information for two of these on-calls:
Clark County On-Call Transportation Engineering&Planning Services
Lancaster Engineering has served as Clark County's on-call contract traffic engineer for two years. During
that time,we have completed design on two traffic signals and are currently working on developing the
County's electrical guidelines for lighting, traffic infrastructure,and ITS infrastructure.
Reference: Jody Carriere,Traffic Signal Engineer
PO Box 9810,Vancouver,WA 98666-9810
(360) 903-5314
^Jasi;nugi r!0n-Cr1!rransportut;or Engincert-g&Planning Services
Lancaster Engineering has ser.-ed as the City of WaShougal's on-call contract traffic engineer for over 12
years. During that time,we have conducted several services for the City,including development review,
municipal code revisions to update the City's concurrency program,detailed intersection analysis,traffic
counting program direction,a Transportation System Plan update,and assistance with grant writing to secure
funding for school zone improvements.
References: Mitch Kneipp,Community Development Director
1701 C St, Washougal,WA 98671
(360) 8g35-8501 ext. 604
Category Specific Technical Personnel
The following table outlines a portion of the key staff that will be involved with the on-call:
PE Contract Manager/ Puncipat/Traffic 22
Project I•Tanager Engineer
Traffic Engmiterj Sewor Traffic Z:nginecr 10
Alterna:m!13101cct
Manager
. Support Senior Analyst 4
Surpott Anal--t i
/Of
Attn:Joe Barrett,Principal Management Analyst
November 7,2018
Page 9
The majority of projects will be managed by Todd Mobley.Depending on size and availability,Will Farley
will also provide project management.All staff listed in this proposal work out of the downtown Portland
office. Resumes for Todd and will are provided in the appendix.
Additional Information-
Lancaster Engineering is an emerging small business that is passionate about diversity in engineering and
volunteering in the traffic community. Some examples of this dedication are:
• Sponsor STEM initiatives for young women (Tech Trek,ChickTeck)
• Sponsor and supporter of local transportation organizations (Oregon Walks,Pedal Town,The Street
Trust,Oregon Trail Educational Fund,Central Oregon Airshow)
• Sponsor of ITE
• Support internal staff with involvement in ITE(three of the presidents have been employed by
Lancaster)
• The company composition is 50% women
4F."
Attn:Joe Barrett,Principal Management Analyst
November 7,?018
Page 10
Appendix
Resumes
Signature Page
Acknowledgment
Addendum
Statement of Proposal
Todd Mobley, PE
Principal, Lancaster Engineering
Todd has been with Lancaster since 1997 and has served as the firm's sole principal since
2007. In that time,Todd has overseen a wide variety of transportation planning and traffic
engineering projects for both public and private clients.These projects have ranged from
large master-planned developments,to traffic signal design,to parking and transportation
demand management. During his tenure at Lancaster Engineering,Todd has seen the
transportation profession shift from a strong auto-centric philosophy in the late 1990's to the
more management-based and mode-diverse approach that we use today,focusing on all
transportation system users with the goal of building a complete and balanced system.
Prior to joining Lancaster, Todd worked for several years in the Project Development offices
of the Oregon Department of Transportation.Todd's experience in both the public and
private sector and his diverse portfolio at Lancaster combine to offer him a wide breadth of
experience and expertise in the transportation engineering and planning profession.
Selected Projects Washington Traffic Management Plan, Washington Park TMA
Provided oversite for a multi-faceted project that included managing the main lot such that
it fills with maximal efficiency; improving traffic control of arriving and departing vehicles;
collecting and analyzing data regarding parking utilization volumes and patterns;and
developing guidance and logistics around activation of remote overflow lots and deployment
of shuttles.
Delta Park Soccer Enhancements, Portland Parks& Recreation
Prepared a traffic impact study to guide PP&R through a conditional-use process for
soccer field renovations, including installation of turf fields and lighting.Analysis included
trip generation estimates as well as parking demand for field-related events resulting the
addition of field lighting,which expanded park usage times. Recommendations were made for
enhanced pedestrian and bicycle accommodations at park entrances.
Portland International Raceway Master Plan Update, Portland Parks& Recreation
Lancaster Engineering worked closely with PP&R and the consultant team to update the PIR
Master Plan.This included coordination with the City of Portland and the Oregon Department
of Transportation.The Master Plan covered a variety of event types and sizes, served by all
modes of travel,including people walking, riding bicycles, and using bus and light rail transit.
Audubon Society Pedestrian&Access Study,Audubon Society of Portland
Potential enhancements to parking areas,driveway locations,traffic calming features,and
a marked pedestrian crossing were examined on Cornell Road at the Audubon Society
of Portland. An assessment of existing conditions helped inform a number of potential
improvements that could be implement as funding allows.This site is rather unique in its rural
character.but close-in setting,similar to Forest Park.
Hood View Park, North Clackamas Parks&Recreation
A traffic impact study was prepared for a regional park was constructed in Happy Valley
by North Clackamas Parks and Recreation.Construction of the park coincided with a new
middle school and a new elementary school for North Clackamas School District. Lancaster
Engineering works on all three concurrent projects,which have a symbiotic relationship,
sharing parking and use of facilities.
Education BS,Civil Engineering, Portland State University, Portiand, OR
Service &Awards President, Institute of Transportation Engineers, Oregon Secton,2007
Sponsorship Chair, Institute of Transportation Engineers, Oregon Secton, 2012—Present
William Farley, PE
Transportation Engineer, Lancaster Engineering
r
Will Farley is a transportation engineer with a range of expertise, including analyzing
impacts of development, designing traffic signal and striping plans, and planning for multi-
modal users.Will has provided research and analysis on several commercial,educational,
and residential projects since joining Lancaster, including the Good Samaritan Regional
Medical Center Master Plan project located in Corvallis, the Ontario Urban Growth Boundary
expansion, and the Portland-Milwaukie Light Rail project.His tasks have included intersection
analysis, parking studies,speed zone studies,operational and safety analyses, and
temporary traffic control plans. He has experience in a variety of software such as AutoCAD
and AutoCAD Civil 3D, Synchro,VISSIM,and ArcMap.
Prior to working for Lancaster Engineering,Will worked and studied at Portland State
University.As a candidate for the M.S.degree option for transportation engineering,Will
studied transportation safety as well as facility design while working on his thesis for bicycle
safety at intersections utilizing the advanced stop box.Will also assisted in the research on
adaptive traffic systems including SCATS, InSync,and Voyage.
Selected Projects Scouter's Mountain Roundabout Design, Happy Valley, OR
Designed and created a conceptual plan for a proposed roundabout intersection in Happy
Valley,Oregon.The quickly developing area has few exisiting traffic signals but a need for
high-capacity roadways. The conceptual roundabout design provides an option for the City
to move forward with an intersection along SE Scouters Mountain Road in anticipation for
multiple single family homes to be built in the upcoming years.
Oliver Station Facilities Design,Salem OR
Led a signal modification,signing,and striping design of the Oliver Station development in
the Lents Neighborhood in Portland,Oregon.With the construction of several multi-family
buildings, roadway facilities along SE Foster Road and SE Woodstock Road needed to be
revised to accommodate additional traffic while upholding the design standards of the Lents
Neighborhood..
Rosemont Corridor Multi-Use Trail Redesign, Clackamas, OR
Using observed trends from other local cites as well as those from afar,provided guidance on
innovative treatments for intersections along a multiuse path along Rosemont Road between
Lake Oswego and West Linn.
Touchmark Intersection Design, Washington County, OR
Led traffic engineering with the design of the new site intersection of SW Swede Hill Loop
at SW Leahy Road. Provided an analysis of sight distance as well as a design of roadway
striping to ensure the safe operation of the intersection.
Education MS,Civil Engineering(Transportation), Portland State University, Portland, OR
BS,Civil Engineering, Portland State University, Portland, OR
AS,Engineering, Umpqua Community College, Roseburg,OR
Service &Awards Member, Institute of Transportation Engineers, Oregon Section
Member,American Society of Civil Engineers
SECTION 9
SIGNATURE PAGE
The undersigned proposes to perform all work as listed in the Specification section, for the price(s) stated;
and that all articles supplied under any resultant contract will conform to the specifications herein,
The undersigned agrees to be bound by all applicable laws and regulations, the accompanying specifications
and by City policies and regulations.
The undersigned,by submitting a proposal,represents that:
A) The Proposer has read and understands the specifications.
B) Failure to comply with the specifications or any terms of the Request for Proposal may disqualify
the Proposer as being non-responsive.
The undersigned certifies that the proposal has been arrived at independently and has been submitted without
any collusion designed to limit competition.
The undersigned certifies that all addenda to the specifications has been received and duly considered and
that all costs associated with all addenda have been included in this proposal:
Addenda: No.� .. through N(�. ________ inclusive.
We therefore offer and make this proposal to furnish senices at the price(s)indicated herein in fulfillment of
the attached requirements and specifications of the City.
Name of firm:
Address: V,
Telephone Number_'Z, Fax Number:
By: Date:
;M
(Signature of Authorized Offici . If partner:4ip.signature of one partner.)
Typed Name/Title:
If corporation,attest: ; 'r` r
(Corporate Officer) -
ai .,,rPoration Partnership Individual
Federal Tax Identification Number(TIN):
K
RFP—On-Call Civil Engineering and Related Services 18 1) a
Close—Wednesday, November 7, 2018—2:00 pm
ATTACHMENT A
CITY OF TIGARD,OREGON
ACKNOWLEDGMENT OF ADDENDA
Project Title:_t.)n {::s►Il 0tiil 1-tivin Nrin ani! RC1.4 l i n�.t:es
Close: WednesdgL Nwemher.7,2018- 2:00 pm
I/WE HAVE RECEIVED THE FOLLOWING ADDENDA
1
2 4.
Date
4
Signature of Proposer
Title
Corporate NA.nc
14
RFP—On-Call Civil Engineering and Related Services 19 1' a g e
Close—Wednesdays,November 7, 2018—2:00 pm
ATTACHMENT B
CITY OF TIGARD, OREGON
STATEMENT OF PROPOSAL
Name of Consult ant:
17
Mailing Vd4rc-;-,:
Contact Person.
1 elcphone: 1.2x:
accepts all the terms and conditions contained in the City of Tigard's Request for Proposal for On-Call Civil
Engineering and Related Services and the attached template Professional Services Agreement:
Signature of authorized Date
Type or print name of authoriA representative Telephone Number
Type or print name of person(s. 4'Ithorized to negotiate contracts Telephone Number
REFERENCES
Telephone Number
Project Tide 0-nuct 111dividuaIJ
i.
Reference #2— Telephone Number
Project Tide Contact-Individual
"J
Reference#3 Telephone Number
Project Title Contact Individual
UP—On-Call Civil Engineering and Related Services 20 11 a e
Close—Wednesday,November 7,2018—2:00 pm
ATTACHMENT C
PROPOSER'S SUBMITTING CATEGORY FORM
,. .. ! �+.+ ° t ►fir'..r f_ ,' , i (Canpai!y Name) does hereby propose
to provide the City of Tigard with G 1n-t:all Civil Ln.!iAt-cring and Related Services,as defined in Section 5 of
the City's Qualification-based Request for Proposal.
Category=# _ Engineering Services Mark with"X"
1.1 i Utility Project Planning and Engineering
E
1.2 j Transportation Project Planning and Engineering
f1.3 Land Surveying Services
1.4 Soils and Geotechnical Engineering
1.5 Transportation Systems Engineering& Analysis
1.6 ' Stream Channel&Outfall Engineering&:analysis
Engineer of Record Services
2.1 Engineer of Record: `Cater Systems Modelling &
i ; x�nalysis
f2.2 Engineer of Record: Aquifer Storage & Recovery
1
System
Engineer of Record: Supervisory Control and Data
2.3 rbc uisitionSCAD.!� S stem
I Related Services .-
3.1 Environmental Permitting Support Services
3.2 Landscape Architecture Services -
3.3 Architectural Services
— -INN
3.3 Special Inspections and Testing Services
t t
Authorized Signature: Date
r-
RhP-On-Call Civil Engineering and Related Services 21 P ,i e
Close-Wcdnesday,November 7,2018-2:00 pm
SECTION 8
PROPOSAL CERTIFICATIONS
Non-discrimination Clause
The Contractor agrees not to discriminate against any client, employee or applicant for employment or for
services, because of race,color, religion, sex, national origin, handicap or age with regard to, but not limited
to,the following:employment upgrading,demotion or transfer;recruitment or recruitment advertising;layoffs
or termination;rates of pay or other forms of compensation; selection for training; rendition of services. It
is further understood that any contractor who is in violation of this clause shall be barred from receiving
awards of any purchase order from the City,unless a satisfactory showing is made that discriminatory practices
have terminated and that a recurrence of such acts is unlikely.
Agreed by: �,f• .' r .
Firm Name:
Address: 1 }^ . 'V -
Resident Certificate
Please Check One:
Resident Vendor: Vendor has paid unemployment taxes and income taxes in this state during the last
twelve calendar months immediately preceding the submission of this proposal.
Or
❑ Non-resident Vendor: Vendor does not qualify under requirement stated above.
(Please specify your state of residence: )
Officer's signature: �. , , ,E r``°°� i f. ' ✓5`��r ,.`
Type or print officer's nsnie: !'�' f o G_, `•_ _ _ ____
RFP—On-Call Civil Engineering and Related Services 17 P a g r
Close—Wednesday,November 7,2018—3:00 pm