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City Council Packet - 10/16/2018
INCity of Tigard TIGARD Tigard Business Meeting—Agenda TIGARD CITY COUNCIL BUSINESS / WORKSHOP MEETING MEETING DATE AND TIME: October 16,2018 - 6:30 p.m. Business / Workshop Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available,ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419, (voice) or 503-684-2772 (IDD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments;and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible.Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2410 (voice) or 503-684-2772 (IDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: htto://www.tigard-or.gov/citv hall/council meeting.oho CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. I II City of Tigard TIGARD Tigard Business Meeting—Agenda TIGARD CITY COUNCIL BUSINESS / WORKSHOP MEETING MEETING DATE AND TIME: October 16,2018 - 6:30 p.m. Business / Workshop Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM 1. BUSINESS/WORKSHOP MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication B. Tigard High School Student Envoy C. Citizen Communication—Sign Up Sheet 3. CONSENT AGENDA: (Tigard City Council) These items are considered routine and may be enacted in one motion without separate discussion.Anyone may request that an item be removed by motion for discussion and separate action. Motion to: A. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics B. APPROVE CITY COUNCIL MINUTES: •August 14,2018 •September 4,2018 •September 11,2018 •September 18,2018 •September 25,2018 C. CONSIDER RESOLUTION WAIVING SIGN PERMIT FEE FOR JUST COMPASSION OF EAST WASHINGTON COUNTY •Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on those items which do not need discussion. 4. JOINT TOWN CENTER DEVELOPMENT AGENCY BOARD/TOWN CENTER ADVISORY COMMISSION MEETING 6:35 p.m. estimated time 5. LEGISLATIVE PUBLIC HEARING - CONSIDER ORDINANCE TO AMEND FEMA FLOODPLAIN REGULATIONS 7:15 p.m. estimated time 6. PUBLIC HEARING TO CONSIDER APPROVAL OF RESOLUTION FOR FIRST QUARTER BUDGET SUPPLEMENTAL 7:45 p.m. estimated time 7. PUBLIC HEARING TO CONSIDER APPROVAL OF RESOLUTION FOR THE FY 2019 FIRST QUARTER TCDA BUDGET SUPPLEMENTAL 8:05 p.m. estimated time 8. CONSIDER AMENDING RESOLUTION 12-16 TO EXPAND THE AUDIT COMMITTEE MEMBERSHIP AND RESPONSIBILITIES 8:10 p.m. estimated time 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 11. ADJOURNMENT 8:25 p.m. estimated time SUPPLEMENTAL PACKET FOR dmf /4, , Dl1( Tigard High School Update: October 16, 2018 (DATE OF MEETING) • Recent ecti'zevs C'ovhr++• o Homecoming Week was a success • Powderpuff Football Game saw the Class of 2019 extend their winning streak to two o First Open Mic Night also had a great turnout o Homecoming Parade and Game o Homecoming Dance • Coming Up o Choir Concert on Oct 18th in the THS Auditorium o Football has two more regular season games at West Linn and Tualatin o Senior Night is coming up for the following sports: • Volleyball is tonight (v. Oregon City) • Men's Soccer is on Oct 18th (v. Canby) ■ Women's Soccer is on Oct 23rd (v. Lakeridge) ■ Water Polo is on Oct 22nd (v. Newberg) o Halloween Rooms is on Oct 27th. • Clubs will be converting classrooms into themed rooms with candy and activities for the kids. AGENDA ITEM NO. 2C - CITIZEN COMMUNICATION DATE: October 16, 2018 (Limited to 2 minutes or less,please) The Council wishes to hear from you on other issues not on the agenda and items on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME,ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: Also,please spell your name as it sounds,if it willA 0 help the presiding officer pronounce: 59 A,F' • e Address s 5 ill) City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also,please spell your name as it sounds,if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION I:\ADM\CITY RECORDERS\000 City Recorder-Records Resources and Policies\CCSignup\2018\citizen communication 180206.doc AIS-3657 3.A. Business / Workshop Meeting Meeting Date: 10/16/2018 Length (in minutes):Consent Item Agenda Title: Receive and File: Council Calendar and Tentative Agenda Submitted By: Carol Krager,Central Services Item Type: Receive and File Meeting Type: Consent- Receive and File Public Hearing: No Publication Date: Information ISSUE Receive and file the Council Calendar and the Tentative Agenda for future council meetings. STAFF RECOMMENDATION /ACTION REQUEST No action is requested; these are for information purposes. KEY FACTS AND INFORMATION SUMMARY Attached are the Council Calendar and the Tentative agenda for future Council meetings. OTHER ALTERNATIVES N/.� COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A-Receive and File Items Attachments Three-Month Council Calendar Tentative Council Meeting Agenda 1,1 111 • MEMORANDUM TIGARD TO: Honorable Mayor& City Council FROM: Carol A. Krager, City Recorder RE: Three-Month Council Calendar DATE: October 9,2018 Below is a listing of council meetings for the next three months. Regularly scheduled Council meetings are marked with an asterisk (*). October 2* Tuesday Council Buaincss Meeting 6:30 p.m.,Town Hall Cancelled 9* Tuesday Council Business Meeting 6:30 p.m.,Town Hall Cancelled 16* Tuesday Council Workshop/Business Meeting—6:30 p.m.,Town Hall 23* Tuesday Council Business Meeting—6:30 p.m.,Town Hall November 6* Tum rc sincs3 Meeting 6:30 per.,Town Hall—Cancelled,Election Day 12 Monday Veterans Day Holiday, City Offices Closed,Library Open 13* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 20* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 22 Thursday Thanksgiving Holiday,City Offices and Library Closed 27* Tuesday Council Business Meeting—6:30 p.m.,Town Hall December 4* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 11* Tuesday Council Business Meeting—6:30 p.m.,Town Hall 18* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall 25* Tuesday Council Business Meeting 6:30 p.m.,Town Hall Cancelled,Christmas City offices and Library Closed \adm\city council\council calendar\3-month calendar word format.doc Meeting Banner 0 Business Meeting❑ Study Session ; Special Meeting Consent Agenda 0 Meeting is Full Workshop Meeting 0 City Council Tentative Agenda 10/8/2018 11:26 AM-Updated Form Meeting Submitted By Meeting Type Agenda Item Title Department Inbox or Finalized # Date 3475 10/09/2018 Kelly Burgoyne AAA October 9, 2018 Business Meeting—MEETING CANCELLED 3605 10/16/2018 Kelly Burgoyne AAA October 16, 2018 Business/Workshop Meeting 3635 10/16/2018 Liz Lutz ACONSENT Consent Item—Consider Resolution Waiving Sign Permit Finance and 10/01/2018 fee for Just Compassion of East Washington County Information Services 3619 10/16/2018 Sean Farrelly CCBSNS 140 Minutes—Joint TCDA Board/TCAC Meeting Community 10/01/2018 Development 3601 10/16/2018 Agnes Lindor CCBSNS 2 30 Minutes—FEMA Floodplain Regulations Update Community 10/01/2018 Development 3588 10/16/2018 Kelly Burgoyne CCBSNS 3 20 Minutes—Public Hearing—Resolution for First Finance and Marty W, City Quarter Budget Supplemental Information Manager Services 3631 10/16/2018 Steve Kang CCBSNS 4 5 Minutes—Informational Public Hearing to Consider Finance and Marty W, City Approval of Resolution for the FY 2019 First Quarter Information Manager Pp TCDA Budget Supplemental Services 3632 10/16/2018 Liz Lutz CCBSNS 5 15 Minutes—Amend Resolution 12-26 and expand the Finance and Lutz L, Conf Exec Audit Committee Membership and Responsibilities Information Asst Services Total Time: 110 Minutes of 180 Minutes Scheduled 3477 10/23/2018 Kelly Burgoyne AAA October 23, 2018 Business Meeting—COUNCILOR GOODHOUSE ABSENT 3578 10/23/2018 Kelly Burgoyne ACCSTUDY 1 15 Minutes—Council Liaison Reports Central 07/19/18 Services Total Time: 15 Minutes of 45 Minutes Scheduled Wage i:\adm\city recorders\tentative agenda\october 8, 2018 tentative agenda.docx Meeting Banner 0 Business Meeting❑ Study Session 0 Special Meeting ❑❑ Consent Agenda 0 Meeting is Full 0 Workshop Meeting 0 City Council Tentative Agenda 10/8/2018 11:26 AM -Updated 3571 10/23/2018 Kelly Burgoyne CCBSNS 1 5 Minutes—Contract Award—Pavement Management Finance and Barrett J, Sr Mgmt Program Engineering and Inspection Services Information Analyst Services 3634 10/23/2018 Kelly Burgoyne CCBSNS 2 5 Minutes—Contract Award—TV Inspection Truck Finance and Barrett J, Sr Mgmt Information Analyst Services 3603 10/23/2018 Gary CCBSNS 3 60 Minutes—Public Hearing for Gaarde Meadows Community Pagenstecher G, Pagenstecher Comp Plan Amendment and Zone Change Development Project Planner 10/23/2018 Andrew CCBSNS 4 10 Minutes—Authorize the City Manager to Sign and Public Works Rager B, PW 3620 Newbury IGA with Metro Regarding Cost Share Obligations for Director Main Street Phase 2 3621 10/23/2018 Andrew CCBSNS 5 10 Minutes—Authorize the City Manager to Sign and Public Works Rager B, PW Newbury IGA with Metro Regarding Cost Share Obligations for the Director Wall Street/Tech Center Drive Connection Total Time: 90 Minutes of 100 Minutes Scheduled 3478 11/06/2018 Kelly Burgoyne AAA November 6, 2018 Business One Meeting—MEETING CANCELLED 3479 11/13/2018 Kelly Burgoyne AAA November 13, 2018 Business Meeting 3618 11/13/2018 Sean Farrelly ACCSTUDY 1 20 Minutes—Executive Session: Real Property Community 09/11/2018 Transaction Negotiations Development 3579 11/13/2018 Kelly Burgoyne ACCSTUDY 15 Minutes—Council Liaison Reports Central 07/19/2018 Services Total Time: 35 Minutes of 45 Minutes Scheduled 3595 11/13/2018 Joe Patton CCBSNS 1 5 Minutes-Appoint Town Center Advisory Commission Community Farrelly S, Redev Members Placeholder Development Project Manager 3596 11/13/2018 Joe Patton CCBSNS 2 5 Minutes—Appoint Tigard Transportation Advisory Community Roth D, Sr Committee Members Placeholder Development Transportation Planner 21Page i:\adm\city recorders\tentative agenda\october 8, 2018 tentative agenda.docx Meeting Banner 0 Business Meeting❑ Study Session 1 Special Meeting Consent Agenda 0 Meeting is Full Workshop Meeting 0 City Council Tentative Agenda 10/8/2018 11:26 AM-Updated 3597 11/13/2018 Doreen CCBSNS 3 5 Minutes—Appoint Planning Commission Members— Community Laughlin D, Conf. Laughlin Placeholder Development Exec.Asst. 3573 11/13/2018 Kelly Burgoyne CCBSNS 4 5 Minutes—Library Boiler Replacement Finance and Barrett J,Sr Mgmt Information Analyst Servies 3653 11/13/2018 Joseph Barrett CCBSNS 5 5 Minutes—CD Contract Placeholder Finance and Barrett J,Sr Mgmt Information Analyst Services 3654 11/13/2018 Tegan Enloe CCBSNS 6 15 Minutes—Intergovernmental Agreement with Metro Public Works Enloe T, Sr. Project to Receive Funds Related to the Fanno Creek Trail Engineer Alignment Study: Bonita to Tualatin River 3531 11/13/2018 Schuyler CCBSNS 7 45 Minutes—Placeholder for Phase II Code Amendment Community Warren S,Associate Warren Adoption Development Planner 3655 11/13/2018 Dana CCBSNS 8 15 Minutes - Informational Public Hearing: Open City Bennett, D, HR Bennett Public Comment on City Manager and City Management Director Attorne Evaluation Criteria and Process 3480 11/20/2018 Kelly Burgoyne AAA November 20, 2018 Workshop Meeting 3623 11/20/2018 Steve Martin CCWKSHOP 145 Minutes—Joint Meeting with the Park and Public Works Coston H, Comm Recreation Advisory Board Outreach Coord. 3625 11/20/2018 John Goodrich CCWKSHOP 2 25 Minutes—Water System Development Charges and Public Works Goodrich J, Division Administrative Rules Manager Total Time:70 Minutes of 180 Minutes Scheduled 3481 11/27/2018 Kelly Burgoyne AAA November 27, 2018 Business Meeting 3580 11/27/2018 Kelly Burgoyne ACCSTUDY 15 Minutes—Council Liaison Reports Central 07/19/2018 Services Total Time: 15 Minutes of 45 Minutes Scheduled 3633 11/27/2018 Carol Krager CCBSNS 1 15 Minutes—Receive TVF&R State of the District Report Central Krager C, City Services Recorder 3IPage i:\adm\city recorders\tentative agenda\october 8, 2018 tentative agenda.docx Meeting Banner ❑ Business Meeting❑ Study Session `? Special Meeting Consent Agenda ❑ Meeting is Full Workshop Meeting❑ City Council Tentative Agenda 10/8/2018 11:26 AM-Updated 3574 11/27/2018 Kelly Burgoyne CCBSNS 2 10 Minutes—LCRB—Placeholder Finance and Barrett J, Sr Mgmt Information Analyst Services 3600 11/27/2018 Schuyler CCBSNS 3 45 Minutes—Placeholder for Phase II Code Amendment Community Warren S,Associate Warren Adoption Development Planner 3626 11/27/2018 John Goodrich CCBSNS 4 15 Minutes—TMC Chapter 3 Water SDC Exemptions Public Works Goodrich J, Division Manager 3651 11/27/2018 Tegan Enloe CCBSNS 5 20 Minutes—Legislative Public Hearing—Consider Public Works Enloe T, Sr. Project Ordinance to Amend the Tigard Municipal Code Engineer Regarding ROW Permits 3583 12/04/2018 Kelly Burgoyne AAA December 4, 2018 Business One Meeting 3586 12/04/2018 Kelly Burgoyne CCBSONE 1 10 Minutes—LCRB—Placeholder Finance and Barrett J,Sr Mgmt Information Analyst Services 3624 12/04/2018 Sean Farrelly CCBSONE 2 20 Minutes—Potential Business Plan for Universal Plaza Community Bemis, Dylan Dekay, Development Econ. Dev.Cord. Total Time: 30 Minutes of 180 Minutes Scheduled 3584 12/11/2018 Kelly Burgoyne AAA December 11, 2018 Business Meeting 3581 12/11/2018 Kelly Burgoyne ACCSTUDY 15 Minutes—Council Liaison Reports Central 07/19/2018 Services Total Time: 15 Minutes of 45 Minutes Scheduled 3582 12/11/2018 Kelly Burgoyne CCBSNS 1 10 Minutes—LCRB—Placeholder Finance and Barrett J,Sr Mgmt Information Analyst Services 3606 12/11/2018 Liz Lutz CCBSNS 2 5 Minutes—Appoint Budget Committee Members Finance and Lutz L, Conf Exec Information Asst 4IPage i:\adm\city recorders\tentative agenda\october 8, 2018 tentative agenda.docx Meeting Banner ❑ Business Meeting❑ Study Session D Special Meeting 0 Consent Agenda 0 Meeting is Full Workshop Meeting 0 City Council Tentative Agenda 10/8/2018 11:26 AM-Updated Services 3611 12/11/2018 Carol Krager CCBSNS 3 5 Minutes—Appoint Audit Committee Members Central Lutz L,Conf Exec Services Asst 3616 12/11/2018 Susan Shanks CCBSNS 4 50 Minutes—Phase II Code Amendments Public Hearing Community Shanks S,Senior (Procedures &Standards) Development Planner Total Time:70 Minutes of 100 Minutes Scheduled 3585 12/18/2018 Kelly Burgoyne AAA December 18, 2018 Workshop Meeting 3594 12/18/2018 Liz Lutz CCWKSHOP 130 Minutes—External Financial Audit&CAFR Finance and Isaksen,J Asst. Presentation with Moss Adams Information Finance Director Services Total Time:30 Minutes of 180 Minutes Scheduled Cancelled Council Meeting Dates: 11/6/2018 Election Night Council Confirmed Travel&Vacation Dates: Mayor Cook October 10-13—USCM Conference Councilor Goodhouse October 20-25- RailVolution Wage i:\adm\city recorders\tentative agenda\october 8, 2018 tentative agenda.docx AIS-3658 3. B. Business / Workshop Meeting Meeting Date: 10/16/2018 Length (in minutes):Consent Item Agenda Title: Approve City Council Meeting Minutes Submitted By: Carol Krager,Central Services Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing: No Publication Date: Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve minutes as submitted. KEY FACTS AND INFORMATION SUMMARY Attached council minutes are submitted for City Council approval: •August 14,2018 •September 4,2018 •September 11,2018 •September 18,2018 •September 25,2018 OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments August 14,2018 Minutes September 4,2018 Minutes September 11,2018 Minutes September 18,2018 Minutes September 25,2018 Minutes IPIII q City of Tigard Tigard City Council Meeting Minutes TIGARD August 14, 2018 —a STUDY SESSION City Council Present: Mayor Cook,Councilor Woodard, Councilor Goodhouse and Councilor Anderson. Staff Present: City Manager Wine,Assistant City Manager Zimmerman, City Attorney Rihala, HR Director Bennett and City Recorder Krager A. DISCUSS FORMAT AND APPROACH FOR EVALUATING THE CITY ATTORNEY AND CITY MANAGER HR Director Bennett said Council is being asked to direct staff to change the evaluation process for the City Manager and new in-house City Attorney. HR Director Bennett said she has been evaluating what has worked and not worked in the past in order to streamline the process yet get the most value. She recommends using a consultant for the feedback portion with the city council,interviewing each councilor one on one and then facilitating the discussion. She wants to keep the 360 ° input. She would like to get both the City Manager and City Attorney evaluations completed by the end of the year. Councilor Goodhouse asked what the cost of a facilitator might be and Ms. Bennett responded that the going rate is $4,000-$5,000. He asked if the consultant would also work on the follow-up and she replied that they would help develop what feedback is needed, giving the City Manager and City Attorney the opportunity to ask questions,probe further on performance issues and create goals that are specific to them, beyond goals set for the City by Council. She said she needs to be in the role of"a pass through" and she wants no influence or conflict of interest because the City Manager is her supervisor. Councilor Goodhouse asked if other cities are using this process and she said Gresham has and she heard positive feedback. Councilor Woodard asked what specifically caused this recommendation for a change and Ms. Bennett said last year the council was supposed to work on developing goals for the City Manager but that did not happen. Mayor Cook asked her to go forward with the details and cost analysis and let council know what she finds. HR Director Bennett said a Survey Monkey will be sent to council. Criteria will be collected and they will meet individually with the facilitator and then participate in a discussion regarding the feedback. The facilitator will work with the council to reach consensus on top things being done well and what things need help, creating a cohesive report with clear themes for feedback to these Council employees. B. COUNCIL LIAISON REPORTS Councilors Anderson and Goodhouse went on a PRAB field trip to the Lasich property on Roy Rogers Road and Fields property behind the Library. TIGARD CITY COUNCIL MEETING MINUTES—August 14, 2018 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 12 Councilor Woodard reported on the Intergovernmental Water Board meeting and noted that with 254 plus miles of water pipe, there are a thousand dead ends,which can affect water taste and odor. He noted they only receive 3-5 water complaints per month now. He said the Clackamas River is above curtailment level and Tigard could easily make up any required curtailment with ASR wells. Councilor Goodhouse attended the Willamette Intake Facility meeting where earthquake-related updates were discussed. Mayor Cook attended the final SW Corridor Steering Committee meeting. The locally-preferred route was approved unanimously. The seven-year old committee has officially disbanded. The next steps are working with Community Development Asher and City Attorney Rihala on development of a Memorandum of Understanding with TriMet to include what the City wants. It will come to council the same night that an alignment is approved (October 9). Another step is the Land Use Final Order (LUFO) which allows direct overrides of local land use laws but only where the project touches. Mayor Cook said tentative station locations,highway improvements or location for Park and Ride lots is not yet firm. He added that Tigard wants a station as close to Hall Boulevard as possible. 1. BUSINESS MEETING A. At 7:32 p.m. Mayor Cook called the City Council and Local Contract Review Board to order. B. City Recorder Kroger called the roll. Present Absent Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items None. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—None. B. Tigard Chamber of Commerce—CEO Mollahan gave council an update on Chamber activities. They are producing a new video and a member was filming her presentation. The Chamber is tracking State Measure numbers 102-106 and how they may impact business and listed this information on their website. They will announce their City of Tigard mayor and council endorsements in the next few weeks. The Tigard Farm to Table Dinner Experience held on August 3 was great. She reminded council that the Downtown Tigard Street Fair will be on Saturday, September 8 and will include a Latino Fest from 11-8. TIGARD CITY COUNCIL MEETING MINUTES —August 14, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 12 C. Police Department Update—Chief McAlpine gave her monthly update to council. The update and PowerPoint slides have been added to the record for this meeting. Chief McAlpine said person crimes increased by 51 percent. Some are simple assaults but one-third to one-half are related to mental health issues and homeless people. She noted that the residential burglary rate has gone up. She encouraged citizens not to leave back doors and windows open and to lock their doors. She said 24 different residents signed up for National Night Out neighborhood events and at least one officer attended each. Two new neighborhoods hosting National Night Out events were River Terrace and Genesis Loop. D. Citizen Communication—Sign-up Sheet. Taylor Sarman, 9407 SW Maplewood,Tigard, OR 97223, told council that young people are having trouble finding affordable housing in Tigard. Rents are increasing and they are having to move to other communities. He offered support of Measure 102 and encouraged council to do the same. He said he would be happy to go door to door and explain to people why this is important. Carine Arendes,9425 SW North Dakota Street,Tigard, OR 97223 spoke about Measure 102 on the November ballot. There is currently a prohibition against co-mingling public and private funds and many members of the public are not aware of how complicated this process is and how it makes it difficult to fund affordable housing. It will not control or direct Tigard's response to the housing crises. It would give more authority to match the reality of what is happening on the ground and removes a restriction from local bonds being used with local nonprofit agencies and developers. It is a win for local governments and a win for local control. She asked Council to do the right thing and endorse Measure 102. 3. CONSENT AGENDA: (Tigard City Council) — A. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics B. APPROVE CITY COUNCIL MINUTES • June 12,2018 • June 19,2018 • July 26,2018 A motion to approve the Consent Agenda with the June 12, 2018 minutes removed for separate consideration was made by Councilor Goodhouse and seconded by Councilor Woodard. The motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES —August 14, 2018 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 12 Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider (Absent) Councilor Woodard noted for the record that an incorrect statement was made on June 12 and captured in the minutes on page 9. He said Council President Snider referred to a January meeting but the date on which he actually made a statement regarding performance audits was February 20, 2018. He wanted this accurately reflected for the record. Mayor Cook explained to the audience that what is stated at a meeting is what goes into the minutes. Tonight's minutes will reflect any changes discussed at this meeting. Councilor Woodard moved to approve the June 12,2018 minutes. Councilor Anderson seconded the motion. Mayor Cook conducted a vote and the motion was approved unanimously. Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider (Absent) 4. CONSIDER RESOLUTION TO APPOINT TOWN CENTER ADVISORY COMMISSION MEMBERS Redevelopment Project Manager Farrelly introduced this agenda item and said the Mayor's Appointment Advisory Committee recommends the appointment of Chris Haedinger and Lucas Brook as voting members and Gloria Pinzon-Marin as a non-voting Ex Officio member. City Recorder Krager read the number and title of the resolution. Councilor Woodard moved to approve Resolution No. 18-39 and Councilor Anderson seconded the motion. Mayor Cook conducted a vote and the motion passed unanimously. TCAC Member Chris Haedinger was present and Mayor Cook gave him a City of Tigard pin. RESOLUTION NO. 18-39—A RESOLUTION APPOINTING LUCAS BROOK AND CHRIS HAEDINGER AS VOTING MEMBERS OF THE TOWN CENTER ADVISORY COMMISSION AND GLORIA PINZON-MARIN AS A NON-VOTING EX-OFFICIO MEMBER Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider (Absent) TIGARD CITY COUNCIL MEETING MINUTES —August 14, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 4 of 12 5. LOCAL CONTRACT REVIEW BOARD —CONSIDER AWARD OF MOBILE DATA COMPUTERS CONTRACT Senior Management Analyst Barrett and Chief McAlpine presented this item. This purchase is for mobile data computers and the purchase is being made under a permissive cooperative agreement which the City is eligible for both under public contracting rules and Oregon Revised Statute 279.A. 215. The total purchase price is $258,580. Mayor Cook noted that the officers got four years use out of the old computers and he saw the use they get in the officer's cars and the weather they have to withstand. He asked why staff budgeted for only$100,000 if the current cost for replacement every four-five years is $250,000. He asked why the entire amount would not be budgeted. Chief McAlpine said the City leased previously but this year buying them outright with a five-year warranty, and saving$13,000-$15,000 in interest.seemed like the fiscally prudent thing to do. Councilor Woodard asked if she could separate the maintenance operating costs vs. service for the five years. Chief McAlpine said the cost for an extended warranty for two years is $28,000. Mayor Cook noted that the additional$158,000 is coming from savings due to recent staff resignations and retirements. Councilor Anderson moved to award the mobile data computers contract as presented and Councilor Woodard seconded the motion. Mayor Cook conducted a vote and the motion passed unanimously. Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider (Absent) 6. LOCAL CONTRACT REVIEW BOARD—CONSIDER PURCHASE OF POLICE VEHICLES Senior Management Analyst Barrett and Chief McAlpine presented this item. Mr. Barrett said the amount is $163,639 for the purchase of five new vehicles. Six are budgeted and this is for five of those (three 2019 Police Interceptors and two civilian-model Ford Explorer XLTs). This purchase was made through a permissive, cooperative State of Oregon contract. Councilor Goodhouse asked about vehicle warranties and whether police use voids a warranty. Chief McAlpine said warranties come with the vehicles and it was not her experience that police use would void a warranty. Mayor Cook said these vehicles are made for police use only. Councilor Goodhouse moved to approve the purchase of police vehicles as presented and Councilor Woodard seconded the motion. Mayor Cook conducted a vote and the motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES —August 14, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 5 of 12 Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider (Absent) 7. LOCAL CONTRACT REVIEW BOARD —CONSIDER PURCHASE OF HYDRO CLEANING VEHICLE Senior Management Analyst Barrett and Utility Manager Goodrich presented this item. Mr. Barrett said this purchase is for the "big boy" of the City's rolling stock, the hydro cleaning vehicle. This purchase was made through a permissive, cooperative membership in SourceWell. The total cost is $477,578 and is split between the City's Storm Water and Sewer Funds. Utility Manager Goodrich said this is a large purchase but it is a very important piece of equipment, replacing a hydro cleaning vehicle purchased in June of 2009,which provided almost ten years of service. Over the ten-year period, the city spent$105,000 for maintenance and repair to keep it serviceable. Older equipment with downtime due to increased maintenance reduces productivity and customer services. The City uses the hydro-cleaning vehicle to meet Clean Water Services and Oregon Department of Environmental Quality pipeline cleaning mandates. Councilor Woodard moved to approve the purchase of the hydro cleaning vehicle as presented and Councilor Anderson seconded the motion. Mayor Cook conducted a vote and the motion passed unanimously. Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider (Absent) 8. QUASI-JUDICIAL PUBLIC HEARING: LEWIS ANNEXATION (ZCA2018-00002) a. Mayor Cook opened the public hearing. b. City Attorney Rihala read the hearing procedures. c. Mayor Cook asked council if any member had a conflict of interest or ex parte contact. There was none. Mayor Cook said he has driven by the property in the past. d. Mayor Cook asked if anyone in the audience challenges the participation of a member of council in this hearing. No one in the audience responded. TIGARD CITY COUNCIL MEETING MINUTES —August 14, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 6 of 12 e. Associate Planner Smith gave the staff report. She said the proposal is to annex a 0.47-acre property located at 13990 SW Fern Street into the City. The property owners requested to annex in order to connect to city sewer. This property and the adjacent property make up the last remaining island of unincorporated land not yet approved for annexation by City Council. The adjacent property will be discussed in the next agenda item for the Chase annexation.The Public Works Department determined the city has adequate capacity to serve this property. She said as outlined in the staff report the proposed annexation meets the requirements of the Tigard Community Development Code,Tigard Comprehensive Plan,Metro Code and State Statutes. On July 16,2018, the Planning Commission unanimously recommended approval of the proposed Lewis annexation. g. Public Testimony: John Lewis, 13990 SW Fern,Tigard, OR 97223 said he was the applicant for this annexation. He said there is an interesting issue. The sewer line does not run directly outside his property, ending on 138th and Fern and he intends to connect to the sewer connection to his property. He said city planners told him he is not allowed to put in the sewer section prior to annexation. He submitted some plans on April 23 to the city to verify that his plans were all right because he hoped to put in the sewer line in the street during the summer before the school busses are running on Fern Street. He found he could not do that until the voluntary annexation was approved. It is a chicken and egg situation and the problem for him is that there is an even further delay and he cannot put this sewer connection in until September 14,which is getting late in the year. This has nothing to do with connecting to the sewer;it is just putting the line in the street to the correct manhole. What he intends to do is put it off until next June. He will be paying for his voluntary annexation but will not have a sewer to connect to until then. He added that this is not logical. h. Response to Testimony by Staff: Associate Planner Smith said Mr. Lewis submitted a public facility improvement permit with plans for a sewer extension. However, the annexation is effective after the ordinance effective date and when it is filed with the Secretary of State to be officially in the City of Tigard. The City typically waits until the annexation is effective to issue the permit. Mr. Lewis asked why a voluntary annexation was tied to this. Mayor Cook said he could understand why the annexation would need to be complete before connecting to City sewer. Mr.Lewis responded that he did not intend to cheat the system. Mayor Cook asked Assistant Community Development Director McGuire for an explanation. Mr. McGuire said it is the policy of the Engineering Division to deny permits in an annexation situation until such annexation is approved. He said he was unaware of the details behind the policy but the Engineering Division was following City policy in this situation. Councilor Goodhouse said they seem like two separate actions and the pipe would be a separate project whether or not it ties into the sewer. He said years ago sewer was put down his street but it he was still on septic and could connect at any time so that situation already exists in Tigard. Mr. McGuire said citizens would not voluntarily pay for pipes in the public right of way and extensions of public facilities without some expectation of connecting to a sewer or using that for development purposes. He added that there is some risk if the pipe is put into the street, of someone hooking up without paying for it. Mayor Cook asked staff to look at this in the future and see if there is a reason to do it this way. City Attorney Rihala said she will follow up on this with Engineering. TIGARD CITY COUNCIL MEETING MINUTES —August 14, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 7 of 12 Mr. Lewis said he did not want to have to come back before council. He noted that he would be paying taxes now prior to being hooked up and it did seem odd because the original plan (when Liz Newton was Assistant City Manager) to put the sewer in first and then annex later. His septic system is still working but at least if it fails, he can do something. He thanked council for their consideration. Mayor Cook closed the public hearing. Councilor Goodhouse moved to approve Ordinance No. 18-16. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the ordinance. AN ORDINANCE ANNEXING ONE (1) PARCEL OF LAND TOTALING APPROXIMATELY 0.47 ACRES,APPROVING THE LEWIS ANNEXATION (ZCA2018-00002),AND WITHDRAWING PROPERTY FROM THE TIGARD WATER DISTRICT,WASHINGTON COUNTY ENHANCED SHERIFF'S PATROL DISTRICT,AND WASHINGTON COUNTY URBAN ROAD MAINTENANCE DISTRICT City Recorder Krager conducted a roll call vote. Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider (Absent) Mayor Cook announced that Ordinance No. 18-16 was adopted unanimously. 9. QUASI-JUDICIAL PUBLIC HEARING: CHASE ANNEXATION (ZCA2018-00003) a. Mayor Cook opened the public hearing. b. Mayor Cook announced that the hearing procedures were the same as the City Attorney read for the previous annexation. c. Mayor Cook asked council if any member had a conflict of interest or ex parte contact. There was none. d. Mayor Cook asked if anyone in the audience challenged the participation of a council member. No one responded. e. Associate Planner Smith gave the staff report and said this proposal is to annex a 2.38-acre property located at 13992 SW Fern Street into the City of Tigard. This is an involuntary annexation initiated by the City and not by the property owners. In 2017 City Council implemented a policy to annex all of the unincorporated islands into the City and last summer Council approved annexations for ten islands of unincorporated land. This TIGARD CITY COUNCIL MEETING MINUTES —August 14, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 12 property was left out and is now proposed for annexation to complete the Council policy. Because this is an involuntary annexation,it will be delayed. The effective date will be September 13, 2021, or three years after the effective date of Council's approving ordinance. This is consistent with State of Oregon requirements. f. Public testimony—None. g. Response to testimony by staff There was no testimony so no response was necessary. h. Mayor Cook closed the public hearing. Councilor Goodhouse moved for adoption of Ordinance No. 18-17 and the motion was seconded by Councilor Woodard. City Recorder Krager read the number and title of the ordinance. AN ORDINANCE ANNEXING ONE (1) PARCEL OF LAND TOTALING APPROXIMATELY 2.38 ACRES,APPROVING THE CHASE .ANNEXATION (ZCA2018-00003),AND WITHDRAWING PROPERTY FROM THE TIGARD WATER DISTRICT,WASHINGTON COUNTY ENHANCED SHERIFFS PATROL DISTRICT,AND WASHINGTON COUNTY URBAN ROAD MAINTENANCE DISTRICT. City Recorder Krager conducted a roll call vote. Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider (Absent) Mayor Cook announced that Ordinance No. 18-17 was adopted unanimously. 10. CONSIDER CITY COUNCIL VACANCY City Manager Wine said the issue before council is how they wish to fill the vacancy created due to the resignation of Council President Snider effective at the end of the year. This resignation leaves two years remaining on his term.The City Attorney has previously advised that the options are electing or appointing someone to fill the remaining two years. Council action needs to be taken in a public meeting. Staff needs guidance from council on how they prefer to have the vacancy filled and when that action would occur. Councilor Woodard stated that after Council President Snider submitted his resignation on June 4, he was adamant about putting this to a vote of the people. He reflected back to when Mayor Dirksen chose to run for Metro office,vacating his term with two years remaining. The discussion on the council at that time was that with two years remaining in the term it should be put to a public vote. TIGARD CITY COUNCIL MEETING MINUTES—August 14, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 9 of 12 Councilor Woodard said on two separate occasions he stated that council was running out of time and needed to make a decision. All the council knew the deadlines and options. He said he was disappointed but he is just one person, one vote and the majority wins. Although he tried his hardest to make it happen,he now did not think there was enough time to get this on the November ballot. Councilor Anderson said he preferred an election as well,but time is running out. He clarified that this is for a two-year,not four-year term. He said the appointment and timing should be up to the new council to decide. Councilor Goodhouse asked when the new council would decide. City Manager Wine said the current council could decide when the new council would vote or it could be left to them to decide. Mayor Cook suggested a third alternative of taking applications prior to the end of the year so that part would be done and the new council could schedule the interviews and then decide. Councilor Goodhouse asked if the 2019 council could conduct the interviews prior to the end of the year and the answer was they can not. Councilor Goodhouse moved to go through the public appointment process,accept applications through 2018 and then have the new council make the decision. Councilor Anderson seconded the motion. Councilor Woodard said he thought the new council should make the appointment based on applicants. He apologized to the public that this did not go to a vote. Mayor Cook stated that the 2019 council should be the ones appointing and he felt that an appointment was a good way to do this. He noted that a few letters were received, one stating that an appointment halts inclusiveness and diversity but he disagreed and felt that an appointment could actually be a way to increase inclusiveness and diversity. Yes No Councilor Woodard ✓ Councilor Anderson V Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider (Absent) Mayor Cook conducted a vote and the motion passed unanimously. 11. CONSIDER POSITION ON MEASURE 102, STATE CONSTITUTIONAL AMENDMENT REGARDING LOCAL BONDS FOR AFFORDABLE HOUSING City Manager Wine said the issue is whether council wants to encourage or oppose voter approval of Measure 102.A draft resolution of support was prepared and council may wish to change the wording. Council heard and received testimony on this tonight.Written testimony in support was received from State Representative Doherty and Sheila Greenlaw-Fink from Community Housing Fund and entered into the record. Two people spoke in support during Citizen Communication tonight. Written testimony opposing council support of Measure 102 was submitted into the record from Linda Monahan. TIGARD CITY COUNCIL MEETING MINUTES —August 14, 2018 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 www.tigard-or.gov Page 10 of 12 Mayor Cook said he is not generally in favor of constitutional amendments because they clog up the constitution. But this actually does the opposite,removing language and improving local control. Cities are not required to do something,but they are allowed to do it,if this passes. The purpose of Measure 102 is to allow government bonds to be used to finance affordable housing. In Tigard Community Partners for Affordable Housing has six different projects and a seventh one that the City agreed to partially fund. The League of Oregon Cities Board of Directors voted to endorse this, an unusual move for them,but because it has to do with local control they are supportive. Councilor Goodhouse said it give cities more control. Councilor Anderson said it is a financial"no- brainer,"leveraging a city's credit-worthiness with non-profits and not being stopped by a state statute. Councilor Anderson asked if the support of this resolution will be mentioned in the voter's pamphlet. Mayor Cook said the City of Tigard will not pay for it but the PAC could use any part of the resolution,if passed tonight. Councilor Woodard commented that he never understood why the private sector could not work with a pro forma and make this work. Mayor Cook asked the council if anyone wanted changes to the resolution wording and there were no suggestions. Councilor Goodhouse motioned for approval of Resolution No. 18-40 and Councilor Woodard seconded his motion. Mayor Cook conducted a vote and the motion passed unanimously. Yes No Councilor Woodard V Councilor Anderson V Mayor Cook V Councilor Goodhouse ✓ Council President Snider (Absent) 12. NON-AGENDA I1'hMS None. 13. EXECUTIVE SESSION None Scheduled. 14. ADJOURNMENT At 8:47 p.m. Councilor Goodhouse motioned for adjournment. Councilor Anderson seconded the motion. Mayor Cook conducted a vote and the motion passed unanimously. Yes No Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider (Absent) TIGARD CITY COUNCIL MEETING MINUTES --August 14, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 11 of 12 Carol A. Krager, City Recorder Attest: John L. Cook,Mayor Date TIGARD CITY COUNCIL MEETING MINUTES —August 14, 2018 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 www.tigard-or.gov i Page 12 of 12 NI UPICity ofTigard I Tigard Town Center Development Agency Minutes TIGARD September 4, 2018 I 1. BUSINESS MEETING A. At 6:33 p.m. Chair Cook called the meeting to order. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Director Snider Director Woodard 'i Director Anderson Chair Cook Director Goodhouse C. Chair Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. CITIZEN COMMUNICATION (Two Minutes or Less,Please) A. Follow-up to Previous Citizen Communication—None. B. Citizen Communication—None. 3. UNIVERSAL PLAZA UPDA 1'E Community Development Director Asher,Redevelopment Project Manager Farrelly and Community Engagement Coordinator Scott presented this item. John Flynn and Suenn Ho with Resolve Architecture and Urban Strategist Michele Reeves were present and gave a PowerPoint presentation. Mr. Farrelly discussed council's goal of"making Downtown Tigard a place where people want to be and designing a public space." He provided council with a brief background of their last discussion and council's direction to staff back in February. He said staff looked at potential sites and hired Resolve Architects for the conception and design phase. He briefed council on the outreach staff has done to date. Ms. Scott said staff decided to go where the people are and to reach out to them for public input while at city events. She said they have a new engagement platform on the website that allows citizens an opportunity to provide input on what they would like to see in the plaza and take a survey. She said so far TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—September 4,2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 1 of 4 people would like to see food carts,more sustainable urban areas and more parking and they want a covered area and a splash pad that includes shaded areas. She said staff has heard people ask why the city is doing the plaza now when the city cannot maintain the parks they already have. Mr. Flynn said they are still in the concept design phase and have not had a chance yet to engage the community. They want to simplify connectivity and create a walkable downtown area that engages with the Fanno Creek Trail,increase visibility and discussed the concept layout and other elements designed for the plaza. Ms. Ho talked about the open arrangements for activating the space,audience for performances and event opportunities. She said the feedback from the Farmer's Market representative is that they would like to see upwards of 80 vendor tents in the plaza area. They have incorporated a nighttime friendly space for people to gather and enjoy the light show and water features. Ms. Reeves showed multiple slides showing the transformation of the Tigard Downtown area and said that Tigard's Downtown area is now a great place for a plaza and is impressed with the transformation that has taken place since 2010. She talked about the framework of a plaza,design and activation and said the rule of thumb for a well-activated plaza is one person per 300 square feet of plaza space. She said plazas are people spaces and the key is to think about how to get people there. Creating a space that is active with canopy coverage,water features and other interactive elements will get people there and engage in the space. She said the key is to concentrate on pulling people from outside the downtown area inside to the plaza and if executed well,it will add to the downtown brand and will be a long-term gathering place for people, creating a great investment for the city. Mr. Farrelly said staff is looking for direction and input from the Town Center Development Agency,and explained staff is working with the current tenant on relocation and a RFP for design and engineering. Director Woodard commended Ms. Reeves on her work and asked if she still sees this as a local investment. Ms. Reeves said the strongest collection is on Main Street now,but this was not the case back in 2011. Director Woodard asked if there is any relationship concerns with food cart businesses and brick and mortar businesses getting along in the same general space. Ms. Reeves replied that food carts do not compete with brick and mortar businesses,and in fact,the more selection of businesses in an area tend to bring more people in. Director Goodhouse said he likes the ideas presented for the plaza and that the suggested plaza location is off the trail. Ms. Reeves said that is why capacity is so important and said it is important to work with established businesses in the downtown area on how they can interact with the new group of people coming into the plaza. Director Snider said he is happy to have Ms. Reeves back and said this is a big public investment and wants to make sure they avoid mistakes. He feels much more confident in the design after hearing from Ms. Reeves. Chair Cook said after talking with people,the number one wanted element in a plaza is a splash pad,with restrooms being second on the list. . He has a hard time adding general fund items like maintenance of the plaza to the budget,and that the city would need to give up something else they are maintaining to do this. TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—September 4,2018 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 4 Mr.Asher explained that under the circumstances, the earliest timeframe for completion would be 2021. He said the Tigard voters had already approved the Urban Renewal Bond,which can be used for things like this and that the universal plaza needs to be the heart of the city,and needs to be a good public space. If it is not,than they have not fulfilled the potential of the downtown area or the mandate from the voters. This will be something that will bring people to downtown to live,work and shop. Public Works Director Rager said the city has a difficult time maintaining the city parks they currently have,and while he likes the design and agrees with what has been said,he has concerns with being able to maintain the plaza once it is done. He explained that maintaining the plaza would require an additional full-time employee and with the city's current budget concerns,they would need to use existing personnel, which would mean less maintenance to park areas the city is currently maintaining. Mr.Asher talked about this being a commitment and goal council set,and that staff is not interested in building a beautiful plaza only to have it fail because they cannot maintain it long-term. He said this is a check-in with council to see if they still want staff to continue working on this. He discussed the possibility of being able to use urban renewal funds for other capital improvement projects in order to free up those funds to use for ongoing maintenance of the plaza. Ms. Reeves said it is important to focus on the space being a plaza and not a park. She suggested the board explore options for activating the site and see if they can use partnerships within the business community that could help activate the space. Director Snider asked if there is a way to design and build the plaza so there is much less ongoing maintenance needed. Ms. Ho said they built a plaza in Astoria that took several years to complete,and when it was finished,the people who use the space are the people who help maintain it and they were able to do things that required less ongoing maintenance. However,this plaza has more maintenance challenges because of the mechanical aspects. She said this design is a good design and ensures public safety. Director Snider asked if there is a way to engineer the mechanics in a way that will not be a major maintenance burden. Could they use better pump systems that may cost more upfront,but that almost never fail? He asked if the city could use urban renewal funds for some of the operating and staff costs. Mr. Farrelly replied that under the ORS, administration of the district is an allowable expense,but does not allow for the ongoing maintenance of things in the district. Director Goodhouse talked about other creative ways for funding the ongoing maintenance concern of the plaza that could help offset the use of general fund money. Director Woodard stated it is a cool idea but is concerned there is not enough density and activation. He would be more comfortable if they knew how much funding and revenue is needed,and until these questions are resolved,he cannot get there. Director Goodhouse said he would like to continue to move forward and continue to look at funding sources. TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—September 4,2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 3 of 4 Ms. Reeves gave examples of economic development generators the city could do that would generate revenues to offset the ongoing maintenance costs. Chair Cook agreed with Director Woodard,and said that explaining buckets of money to the public is difficult, and the cost of maintenance is a hard one to swallow. He said if they could figure a way to solve the maintenance funding issue,then he could see this move forward. Director Snider agreed and said they need a solid maintenance plan. Director Woodard agreed. Mr. Asher said they have some capacity in the recreation group to put some work towards answering these questions. He said staff would work on a business plan for the plaza that will include possible revenue generating activities and what those funds would be able to support. Staff will keep this moving and will come back to council when they have more answers to their questions. Mr. Rager agreed. There was consensus from the board to move forward as outlined by staff. 4. EXECUTIVE SESSION —None. 5. ADJOURNMENT At 7:52 p.m. Director Woodard moved to adjourn the meeting and Director Goodhouse seconded the motion. Motion passed by a unanimous vote. Name Yes No Director Snider Director Woodard Director Anderson (Absent) Chair Cook Director Goodhouse Kelly Burgoyne,Deputy City Recorder Attest: John L. Cook,TCDA Chair Date: TOWN CENTER DEVELOPMENT AGENCY MEETING MINUTES—September 4, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 4 of 4 ,, City of Tigard Tigard City Council Meeting Minutes TIGARD September 11, 2018 B STUDY SESSION Council present: Councilor Woodard, Council President Snider, Councilor Anderson and Councilor Goodhouse. Staff present:Assistant City Manager Zimmerman,City Attorney Rihala and City Recorder Krager. COUNCIL LIAISON REPORTS Councilor Woodard noted that he walked through the Fanno Creek Remeander project site and said it is moving along well and the water is moving in the new channel. He commented on the attendance at the Street Fair on September 8th and would like to know the count and how the business owners felt about it. It seemed like there were more people this year than last. He reported that negotiations with the Tigard Water District are ongoing. The next meeting is scheduled for early October. Councilor Anderson reported that the PRAB heard a presentation by Redevelopment Manager Farrelly on the Universal Plaza. They liked the concept. There are PRAB members that are engineers and landscape designers and they would like more of a say in planning developments and parks as they wind through the Planning Commission process. They feel there is a need for more thought about how the landscaping is designed and will be maintained. Designing for easy maintenance would benefit the city. Councilor Woodard commented that the Universal Plaza may be a tough sell to the public because Public Works estimates one FTE will be needed to maintain it. He said he would like to hear what ideas Recreation Coordinator Markey has about revenue generating opportunities for the plaza. Council President Snider said staff was directed to figure some things out and come back with the plan that is workable. Councilor Woodard asked Councilor Anderson to notify him when the Universal Plaza discussion returns to PRAB as he would like to listen in. Administrative Items: There were none. 1. BUSINESS MEETING A. At 7:30 p.m. Council President Snider called the Tigard City Council to order. B. City Recorder Krager called the roll. TIGARD CITY COUNCIL MEETING MINUTES — September 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 1 of 6 Present Absent Councilor Goodhouse V Council President Snider V Councilor Woodard V Councilor Anderson V Mayor Cook ✓ C. Council President Snider asked everyone to stand and join him in the Pledge of Allegiance. A moment of silence was observed in honor of those who lost their lives or were impacted by the tragedy on September 11,2001. D. Council President Snider asked Council and Staff for Non-Agenda Items. None 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—Assistant City Manager Zimmerman said there were none. B. Police Update— Police Commander McDonald gave the statistics for August. He noted that assault calls were quite a bit higher than last year and 14 were for domestic violence. Three were related to bars and he added that disorderly conduct is up. People are more willing recently to engage officers physically,which is unusual in Tigard. Dispatch calls are up for the year but in August there was also a significant increase in self-initiated calls which means officers are being proactive rather than reactive. Police officer holds of individuals with mental illness are significantly higher and these typically take more time and multiple units on those calls. Chief McAlpine met with residents on 136th and Mountain Ridge. Police joined TVF&R staff visiting various neighborhoods during National Night out and received positive feedback from citizens. Officers did DLIII, seat belt and pedestrian safety enforcement checks paid for with an ODOT grant in August and over Labor Day weekend. A Tigard officer who is a drug recognition expert participated with ODOT and Oregon State Police on a motor carrier enforcement action and got an opportunity to get several dangerous truck drivers off the road. The first Chat with the Chief event is scheduled for September 19. C. Tigard Area Chamber of Commerce—Tigard Chamber CEO Mollahan gave an update on recent activities. There are eleven participants in Leadership Tigard this year. The Chamber has endorsed City Council Candidates that they feel are best from a business perspective and these are listed on the Chamber website. The Tigard Downtown Alliance held their Street Fair and Latino Festival which were a great success. There were 192 vendors and a consistent flow of community members. They heard great feedback from vendors. She thanked the Public Works and Police Departments and the City for their support.The TDA will hold Trick or Treat Main Street on October 31. Council President Snider asked for an attendance estimate of the Street Fair. Ms. Mollahan did not have one but said she thought TIGARD CITY COUNCIL MEETING MINUTES — September 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 2 of 6 the attendance was higher this year than last year. A drone flyover might be the best way to measure attendance. D. Citizen Communication—No one signed up to speak. 3. CONSENT AGENDA: (Tigard City Council) — A. PROCLAIM CONSTITUTION WEEK B. APPROVE CITY COUNCIL MINUTES • July 10,2018 • July 17,2018 • July 24,2018 C. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics Councilor Anderson moved for approving the Consent Agenda as presented. Councilor Woodard seconded the motion Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (absent) 4. QUASI-JUDICIAL PUBLIC HEARING: HASHIMA ANNEXATION (ZCA2018-00004) a. Council President Snider opened the public hearing. b. City Attorney Rihala read the hearing procedures. c. Council President Snider asked council if any member had a conflict of interest or ex parte contact. They had none. d. Council President Snider asked if anyone in the audience challenged the participation of a Council member. There was no challenge. e Associate Planner Smith gave the staff report. The proposal is to annex a 0.46 acre property located on the north side of SW High Tor Drive into the City of Tigard. The owner requested to annex in order to connect to City sewer. The Public Works Department reviewed the request and said the system has adequate capacity to serve the existing home. There exists a sewer lateral line at the north end of the property. TIGARD CITY COUNCIL MEETING MINUTES —September 11, 2018 City of Tigard 113125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 6 The annexation meets the requirements of the Tigard Community Development Code,Tigard Comprehensive Plan,Metro Code and State Statutes. On August 20 the Planning Commission unanimously recommended approval of the Hashima annexation. f. Applicant Testimony:Associate Planner Smith said the applicant was unable to attend. g. Public Testimony: No one signed up to speak. h. Response to testimony by staff N/A i. Applicant rebuttal to testimony N/A j. Council President Snider closed the public hearing. k. Council Discussion and Consideration- Ordinance No. 18-18 Councilor Woodard moved to approve Ordinance No. 18-18. Councilor Anderson seconded the motion. City Recorder Ktager read the number and title of the ordinance and conducted a roll call vote. ORDINANCE NO. 18-18—AN ORDINANCE ANNEXING ONE (1) PARCEL OF LAND TOTALING APPROXIMATELY 0.46 ACRES,APROVING THE HASHIMA ANNEXATION (ZCA2018-00004),AND WITHDRAWING PROPERTY FROM THE TIGARD WATER DISTRICT AND WASHINGTON COUNTY ENHANCED SHERIFF'S PATROL DISTRICT Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard V Councilor Anderson ✓ Mayor Cook (absent) Council President Snider announced that Ordinance No. 18-18 was adopted unanimously. 5. CONSIDER RESOLUTION ESTABLISHING A TIGARD DEVELOPMENT ADVISORY COMMITTEE Community Development Director Asher and Assistant Community Development Director McGuire gave the staff report.The proposed Tigard Development Advisory Committee (TDAC) is a committee developed from a recommendation made by the Portland Home Builders Association. They would meet quarterly and get together to talk about development issues,upcoming code changes,issues related to permits and general issues related to development. The resolution will create the committee and staff will return in a few weeks after members have been chosen by the Mayor and council liaison with another resolution to appoint the members. TIGARD CITY COUNCIL MEETING MINUTES — September 11, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 6 Community Development Director Asher said the idea for the committee arose from the HBA but staff would like it to be more inclusive and open to commercial,retail and industrial land developers, and builders doing business within the City of Tigard. He added that staff was not confident that an entire committee would be seated and there is concern about the level of interest. The committee may start with a smaller group and grow. Assistant Community Development Director McGuire submitted to council written testimony sent from the Home Builders Association of Metro Portland. Their letter was added to the record. Councilor Goodhouse asked if the I'DAC was for citizens with questions and concerns about their building projects. Community Development Director Asher replied that the TDAC is not charged that way and is there to work more on legislative and policy-side code updates,urban renewal, revitalization,and things we may want to try in Tigard. He said it might not serve the city well to set up another forum to take up project-specific inquiries. Council President Snider said people that participate will bring things that in aggregate do not work well for their constituency and want to work them through this group. Mr.Asher said that already happens and this will make it more formal. Mr. Asher said going forward,bylaws will need to be created and council will decide whether this committee will take public testimony. Councilor Woodard said we need speculative,general real estate and design expertise when looking at development and it would be good to get this talent on board. He asked about putting language in the bylaws to address potential conflicts of interest, as he did not want to exclude the members from bidding on projects themselves. City Attorney Rihala said state statute already says that if there is a financial interest,they would not be able to vote on that item. Councilor Woodard said he hoped the TDAC would work with a city Economic Development position and he hoped that vacant position would be filled. In response to a question from Councilor Anderson on i'DAC meeting frequency,Community Development Director Asher said they would meet quarterly. The TDAC will be staffed by Community Development Director Asher and Assistant Community Development Director McGuire. Councilor Goodhouse moved to approve Resolution No. 18-41. Councilor Woodard seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 18-41 A RESOLUTION ESTABLISHING A TIGARD DEVELOPMENT ADVISORY COMMI I`I'hE Yes No Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook (absent) Council President Snider conducted a vote and the motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES — September 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 5 of 6 6. NON AGENDA ITEMS Council President Snider noted that today is the 57th anniversary of Tigard's incorporation as a city. 7. EXECUTIVE SESSION: None held. 8. ADJOURNMENT At 8:04 p.m. Councilor Anderson moved for adjournment. Councilor Goodhouse seconded the motion and all voted in favor. Yes No Councilor Goodhouse V Council President Snider V Councilor Woodard V Councilor Anderson V Mayor Cook (absent) Carol A. Krager, City Recorder Attest: Jason B. Snider, Council President Date TIGARD CITY COUNCIL MEETING MINUTES — September 11, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov ( Page 6 of 6 11,1 City ofTigard Tigard Workshop Meeting Minutes TIGARD Se.tember 18, 2018 1. WORKSHOP MEETING - A. Mayor Cook called the meeting to order at 6:32 p.m. B. Deputy City Recorder Burgoyne called the roll. Name Present Absent Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non Agenda Items—There was none. 2. REPORT FROM WASHINGTON COUNTY SHERIFF ON SERVICES Assistant City Manager Zimmerman presented this item and Washington County Sheriff Pat Garrett and Undersheriff Jeff Mori provided council with an update and gave a PowerPoint presentation. Sheriff Garrett talked about the sheriff's office, their mission statement and strategic goals, and explained statutory duties. He highlighted the expectations from the community, employment trends and mental health response team's calls. Undersheriff Mori provided information about the county jail and jail statistics. He said there has been an increase of 144 more inmates being booked into the jail every month,which puts them back to 2008 levels. He walked council through the life cycle from when someone is brought into jail through being logged into the system. He said they are passing out more GED's than any other entity,and explained how they help with finding employment,transition planning and violence prevention programs for inmates who are returning to society. He talked about security upgrades that have recently been done to the facility. Sheriff Garrett discussed the civil department and issuing concealed handgun licenses. Councilor Goodhouse asked what the maximum amount of time someone could be held in the county jail. Undersheriff Mori replied up to one-year. TIGARD CITY COUNCIL MEETING MINUTES — September 18, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 7 Councilor Anderson asked when they anticipate having a new building. Undersheriff Mori said they are currently discussing that and as part of that discussion,they are looking at what their future needs for a facility will be as far out as twenty years. He said the county will most likely need to go out for a Bond for funding the new facility as soon as 2023. Councilor Woodard asked if they have exceeded bed space,and what they do when that happens. Undersheriff Mori said they have not,but have come close. He said that if this were to happen,they would do a force release of inmates,which is based on a priority matrix. As of September of this year,the county has force released approximately 1,631 inmates. 3. ADA SELF-EVALUATION AND TRANSITIONAL PLAN UPDA'1E Central Services Director Robinson and City Engineer Faha presented this item. Ms. Robinson explained what the American with Disabilities Act(ADA) is and when Tigard created their first ADA Plan. She said the city has continued to take steps towards being ADA compliant, but said we need to do more. She said the plan requires a self-evaluation to identify barriers people with disabilities encounter,and said it requires a transition plan to look at the barriers and provide a schedule for completing that. She talked about the areas being evaluated,buildings that have been assessed and what they are looking for. Ms. Faha talked about parks,pathways,parking lots and accessibility. She said some examples include,looking at paved trails that provide a pathway within the parks,slopes of trails and how smooth and flat the surface is,surface level changes,accessible picnic tables,accessible restroom facilities and play structures. She explained that unpaved paths look at other things. She said they also look at storm drain grates and if the openings are too wide,talked about city-owned rights-of- ways and what their evaluation include and discussed sidewalks. Ms. Robinson discussed the next steps,and how staff will approach those,putting together the criteria and then putting the information out to the pubic with a transition plan, and then staff would bring that back to council for review. She said once it is completed,it would serve as a twenty-year plan. Mayor Cook asked about the city's first assessment and if the city had a twenty-year plan back then. Ms. Robinson replied they do,and they have used that plan to apply for grant money,but the city has not had a good one in place. In order to make improvements the city should be looking at the plan every three years. Mayor Cook asked why the city is doing this now. Ms. Faha replied it is the law, and said the city has been doing a lot already,but it may not be the most priority items and that ADA standards change over time. She said current development have been following the current ADA standards. She explained the city now has a parks major maintenance program that allows the city to pay for some park needs that could include ADA updates. She said staff will prioritize the projects,which will be a long list and that not everything identified will be included in the twenty-year plan;they are only required to prioritize and to work on things year by year,and do not have to tackle every single item. TIGARD CITY COUNCIL MEETING MINUTES—September 18, 2018 City of Tigard 113125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 7 Councilor Woodard asked how many ADA complaints the city gets. Ms. Robinson said the majority have been around program accessibility and the city has been able to accommodate those. She said they have had around a dozen or so complaints over the last year. Mayor Cook said he has heard of people who are in wheelchairs say that while they are able to use the wheelchair button on both of the doors coming into city hall,they are unable to get into town hall because there is no button at those doors. He said the city has some areas that are good,while there are other areas that need addressing. Councilor Goodhouse asked about cracked and raised sidewalk liability issues and what separates an ADA injury from a regular injury. Ms. Faha replied that there could be liability with both. She explained ADA related injuries are limited to accessibility,while regular related injuries would be anyone tripping on a sidewalk. She said the responsibility lies with the adjacent property owner; however,it is important for the city to be aware of when an issue or concern exists so that staff can address it in some manner. Whether it is informing the property owner that they need to fix the problem or the city fixing it. 4. DISCUSS UPCOMING CLEAN WATER SERVICES SEWER CONSTRUCTION COOK PARK City Engineer Faha presented this item,and Clean Water Services Project Manager Wade Denny and Engineer Services Division Manager Andy Braun were present and briefed council about the upcoming construction. Mr. Denny said this is a major project for the district,and outlined why they are doing the project, what they will be doing,affects to Tigard,and mitigation efforts. He said they are upgrading the sanitary sewer infrastructure due to growth,and building an 11,000 linear foot pipeline in two phases. He talked about the timeline for each phase. Phase II is primarily in Tigard and will begin in October 2018 and go through December 2019. Potential impacts identified included: construction through Cook Park,influences to the sports fields,parking,trails and public events in Cook Park. He said they are trying to limit the impact to these areas and will be doing construction when these types of events are not running. He talked about mitigation efforts,public outreach,and post construction benefits. Mayor Cook thanked Mr.Denny and Mr. Braun for their time and coming to explain the project to council. 5. REVIEW OF CREDIT CARD FEES Finance and Information Services Director LaFrance presented this item. He said staff is looking for recommendations from council. He explained how credit card fees are calculated,what they generally cost the city and explained what the city has paid in credit card fees in the last two years and what departments generate the most credit card fees. Mr.LaFrance provided an overview of the utility billing department generated credit card fees,and said staff is not looking to get these fees back from residents who use their debit or credit card to pay their bill. He explained how credit card fees are calculated in regards to utility billing payments and that with Visa's current calculations, those who have smaller utility bills would pay a higher credit card fee. He also said that not taking visa payments is not a viable option either and staff does not recommend this. They have heard that TIGARD CITY COUNCIL MEETING MINUTES — September 18, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 3 of 7 Visa may be looking to modify their fees structure for utility billing, so in the meantime they could leave utility billing payments as they currently are and modify this later once Visa has changed their rules. Mr. LaFrance explained that Visa calculates fees differently for payments made with a debit or credit card for permits. Because of this,staff looked at permit transactions made in the permit center and staff recommends charging a service fee for payments in the permit center that are made with debit or credit cards. He said roughly forty-five percent of online debit or credit card payments made online were associated with SDC fees,and staff takes in fees for other jurisdictional partners when people pay their SDC fees and that credit card fees eat into that allotment. He stated it would take approximately four to six months to implement a service fee in the permit center. Councilor Goodhouse asked what the fee would be on the utility billing portion. Mr. LaFrance replied that it could be in the three to six dollar range for each account. Councilor Goodhouse suggested they try to steer people into writing more checks by charging a flat fee of three to five dollars for using credit cards to pay their utility bill. He said the increase in credit card fees is too much for the city to absorb and suggested they also add fees for credit card payments of SDC charges. Mr. LaFrance said that in the last year,approximately twenty-four million dollars has been spent in permitting transactions and the majority of that amount has been in the form of a check. Though there is a large amount that is done through visa transactions,it is not as high in permitting as it is for the utility billing department. Councilor Goodhouse said that even if a flat fee does not cover the entire credit card fees that taking a smaller loss is better than nothing. Councilor Woodard said he agrees with staff regarding utility billing,as he does not want to be less progressive,but said charging fees in the permit center would be a good way to recoup some of the credit card fees. He asked when staff think's Visa will be changing their rules. Mr. LaFrance said he believes it to be in a year. Council President Snider said this is not necessarily about saving the city money,but more about cost shifting. Goodhouse explained ACH fees vs credit card fees and asked what the cost is for ACH. Mr. LaFrance replied that with each ACH done online,the current charge is approximately half a percent. However,it is much less if they place a check in the envelope and mail it. Council President Snider asked what the impact to staff would be if they stopped taking credit card payments. Mr. LaFrance said they did not know,but it would be a factor and there would be an impact. Council President Snider said he is comfortable with staff's recommendation. Councilor Anderson asked if Visa allows you to set a flat fee in regards to utility billing payments. Mr. LaFrance replied yes and said the city could pursue that without recovering the entire cost. Councilor Woodard liked this option. Council President Snider asked how much money would be spent doing this. TIGARD CITY COUNCIL MEETING MINUTES— September 18, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 4 of 7 Mayor Cook suggested moving forward with staff's recommendation,and wait a year and see if Visa will change their rules. Mr. LaFrance asked for confirmation on how to move forward. Council agreed with staffs recommendation regarding utility billing. In addition,they asked staff to add an option on the permitting website for online submittal,and then allow people to submit payment in person or through the mail with a check. 6. PHOTO ENFORCEMENT IMPLEMENTATION BRIEFING Court Operations Supervisor Annis,Lieutenant Eskew and Assistant City Manager Zimmerman presented this item. Mr. Zimmerman updated council on the new technology available that will help monitor some of the city's dangerous intersections. He said council is the first step of the public campaign with the expectation for answering any questions council may have. Lieutenant Eskew discussed how photo red light works,played a video and showed snap shots of what officers will receive when pictures are taken during an offense,he talked about the case for photo enforcement,and summarized with statistics that had been reported by Beaverton,Portland, Sherwood and Tualatin since they have been using photo red light. He talked about the placement locations for consideration the city received from ODOT,and talked about what types of areas to avoid for placement. Ms.Annis talked about what the defendant will receive in the mail,defendant options,projected caseload increase to court and the number of additional personnel to accommodate that increase. Mr. Zimmerman discussed the facility changes needed to accommodate the additional court personnel,moving utility billing to the current court area and moving court to where utility billing currently is,additionally utilizing a current meeting space for additional staff. Ms.Annis explained the remodel plan,and talked about how staff will limit interruptions to customers during construction. Mr. Zimmerman talked about public outreach and including the community in rolling out the plan. He talked about the next steps,timeline, discussed staff's recommendation and talked about the additional personnel needs for court,and how they plan to bring those people onboard. Council President Snider said he is glad to see this come to fruition from a safety perspective and appreciates the suggested locations. He asked if staff has an estimate on how much time it would take officers to review the video. Lieutenant Eskew said it would take approximately two minutes to review each video for red light infractions only,which would be approximately ninety-seven staff hours per month. He said this could be higher when and if they choose to include the speed portion of the photo red light program. Council President Snider asked who they will have reviewing the videos. Lieutenant Eskew said they would have several different officers reviewing videos and it would be something officers on light duty could perform. TIGARD CITY COUNCIL MEETING MINUTES— September 18, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 5 of 7 Council President Snider asked about the cost estimate for the remodel for moving court staff from where they are currently located to where utility billing staff is located. Mr. Zimmerman replied that the remodel is budgeted at$350,000. Councilor Anderson asked if there would be any signage prior to each location of the phot red light. Lieutenant Eskew replied yes,and said they ae required to have it posted twice and should be located as people are entering the city. Mayor Cook said the city will be paying a flat fee to the vendor and asked staff to explain the difference between flat fee vs a percentage based fee. Mr. Zimmerman explained that because the city will be paying a flat rate to the vendor, our cost would be the same whether one ticket is issued or multiple tickets are issued. Council President Snider asked if the statute allows police to charge offenders with a crime Lieutenant Eskew explained they could charge someone with a Class B misdemeanor,but only if they could investigate it. He said they have not really thought about that. Councilor Goodhouse asked if they could use this information for other things like amber alerts and for insurance companies. Lieutenant Eskew said the city owns the data;however,the city attorney would need to weigh in on this. Mr. Zimmerman said there would need to be an overwhelming reason for someone to request the information,but if there is an overwhelming need,and the police chief makes the call,the capability exists. 7. NON AGENDA ITEMS—None. 8. EXECUTIVE SESSION—None. 9. ADJOURNMENT At 9:09 p.m. Councilor Goodhouse moved to adjourn the meeting and Councilor Woodard seconded the motion. Motion Passed by a unanimous vote. Name Yes No Mayor Cook Councilor Goodhouse Council President Snider Councilor Woodard Councilor Anderson TIGARD CITY COUNCIL MEETING MINUTES — September 18, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 6 of 7 Kelly Burgoyne,Deputy City Recorder Attest: John L. Cook,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES — September 18, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 7 of 7 City of Tigard .11114 1111 Tigard City Council Meeting Minutes TIGARD September 25, 2018 e STUDY SESSION Council Present: Councilor Woodard,Council President Snider,Mayor Cook,Councilor Anderson and Councilor Goodhouse Staff Present: City Manager Wine, City Attorney Rihala and City Recorder Krager COUNCIL LIAISON REPORTS Councilor Goodhouse toured the Wilsonville Water Treatment Plant as part of the Willamette Intake Facility Commission. Councilor Anderson is now on the Executive Board of the Regional Water Providers Consortium. Their strategic plan will be approved in October. He mentioned that the RWPC has produced some nice materials that we are free to use on our website. City Manager Wine will pass that along to the Water Division and Communications Team. Councilor Woodard said the Transportation Strategies Team met the City's new Senior Transportation Planner,Dave Roth and he looks forward to working with him on TTAC. He referred to a"measles map"with dots indicating where compliant ADA ramps are located and where we need them. Mayor Cook requested that the City's GIS staff develop a map that shows which ramps are eligible for CDBG funding. There are strict eligibility guidelines for CDBG projects,based on family income level. Mayor Cook reported on the Washington County Coordinating Committee where they heard about transit funding from House Bill 2017. TriMet is figuring out how to spend the money collected. Portland was excluded from the education transportation to make more money available to other areas but many of them do not have transit running near their schools. He said it would be better to spend money increasing service prior to handing out free bus passes. Councilor Goodhouse suggested that the Safe Routes to Schools program be involved in a conversation with TriMet to help them prioritize. Mayor Cook and City Manager Wine toured the new Fowler Middle School tech education and science classrooms and Mountainside High School. He will follow up on a crossing on Scholls Ferry Road. The Beaverton School District policy is to bus kids from River Terrace across Scholls Ferry and has asked that they do not walk to school. Mayor Cook mentioned that Metro is considering placing a bond for open spaces on the 2019 ballot. Metro President-elect Peterson is interested in spending dollars inside the Urban Growth Boundary for connections. TIGARD CITY COUNCIL MEETING MINUTES— September 25, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 1 of 8 Administrative Items: City Manager Wine briefed Council on a neighborhood issue on Bull Mountain regarding alleged suspicious behavior observed by some neighbors. The Tigard Police and City Attorney have investigated and Police Chief McAlpine said they could not identify any illegal activity or laws broken.Today Mr. and Mrs. Banks contacted the city councilors individually. As with other all- council correspondence,Mayor Cook responded to their email. He reiterated that we cannot take further action since no illegal activity has been observed. The October 2,2018 business meeting is cancelled for a lack of items. 1. BUSINESS MEETING A. At 7:32 p.m. Mayor Cook called the City Council and Local Contract Review Board to order. B. City Recorder Krager called the roll. Present Absent Councilor Anderson V Mayor Cook V Councilor Goodhouse ✓ Council President Snider V Councilor Woodard ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Mayor Cook called for Non Agenda Items from staff and council. There were none. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—Mayor Cook asked City Manager Wine if there is any follow-up to previous citizen communication. There was none. B. Tigard High School Envoy—THS Envoy John Freudenthal gave an update on THS activities and events. Their Back to school theme is "It Starts Here." At the Back to School assembly,the cheerleaders performed and KATU news came. Sports highlights include three undefeated THS teams: Girls Soccer,Boys Soccer and Football. There are a record number of 55 clubs that students can join and Club Rush was a huge success. Homecoming week is October 8. Mayor Cook commented that it is difficult to find access to the gym in the middle of all the construction. C. Citizen Communication—Sign-up Sheet. No one signed up to speak. TIGARD CITY COUNCIL MEETING MINUTES — September 25, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 8 3. LOCAL CONTRACT REVIEW BOARD—CONSIDER PHOTO ENFORCEMENT SYSTEMS AND RELA lED SERVICES CONTRACT AWARD Senior Management Analyst Barrett and Police Lieutenant Eskew presented this item,noting that there was a lengthy discussion held at last week's council meeting. Staff issued an RFP for services in July and after staff review,the top two firms were selected for the interview phase. Conduent State&Local Solutions,Inc. is the firm staff recommends the city contract with for photo red light enforcement. Based on research conducted with similar jurisdictions,traffic study results and ODOT crash data,Tigard's Police Department identified three intersections with eight total approaches on Pacific Highway that are preferred to install photo red light enforcement cameras. These are: • 99W and SW Hall Boulevard • 99W and SW Durham Road • 99W and 72nd Avenue Senior Management Analyst Barrett said the total cost of the contract is $2.1 million over five years. Council President Snider moved for approval of the photo enforcement system and related services contract as presented. Councilor Anderson seconded the motion. Councilor Woodard said he was in favor of the system but questioned the first year impact on the general fund by bringing it forward now and covering the initial outlay.He requested a discussion prior to a vote. Councilor Goodhouse said the way it is set up is that the city will outlay the initial cost but as revenues start to come in the money will be paid back. City Manager Wine clarified that council is considering action on the contract itself and in mid-October will see a budget supplemental that shows that it is coming from the general fund contingency,not the reserve fund. She said the general fund will fund the program up front and Councilor Goodhouse is correct in saying that the first thing to be funded when the revenues come in is the program cost. Councilor Woodard asked how much money was in the contingency. Mr. Barrett responded that there is typically$1 million in the general fund contingency. Councilor Woodard said his concern was that using$440,000 of it leaves a shortfall if we need the contingency to fund some budget shortfalls. He said he wanted full disclosure on how this impacts the budget shortfall.Mr.Barrett said he will pass that concern along to Finance Director LaFrance. He added that there are also ending fund balance reserves that could be used to make it up and also,the revenue will not be recognized in the budget until this is paid first.This will be identified in a future supplemental. Mayor Cook conducted a vote and the motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ TIGARD CITY COUNCIL MEETING MINUTES— September 25, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 3 of 8 4. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE TO AMEND THE TIGARD MUNICIPAL CODE REGARDING RIGHT-OF-WAY ENCROACHMENTS A. Mayor Cook opened the public hearing. B. Mayor Cook announced that anyone may offer testimony and said a sign-up sheet was located at the front of the room. C Senior Project Engineer Enloe gave the staff report. She presented a PowerPoint illustrating examples of right-of-way encroachment such as street furniture located on a sidewalk, or mailboxes encased in a structure,a wall or a fence. The city currently does not regulate or monitor encroachments into the improved right of way.This proposed amendment to the TMC creates a process for the city to regulate,monitor and enforce right of way use related to encroachments. Staff recommends approval of the proposed TMC amendments. Council President Snider asked how existing conditions will be treated and was there a non- conforming use. Senior Project Engineer Enloe said the changes will allow existing encroachments into the public right of way to remain in place unless it is discovered that they create a safety hazard or are tied to a new land use review. Councilor Woodard asked how many complaints are received about tables,benches or chairs. Senior Project Engineer Enloe said she did not know the number but this will create a mechanism to enforce it if complaints are received. Councilor Woodard referred to the retaining wall example and asked who would pay for a revision if the city decides it is in the public right of way. Ms. Enloe said as long as it does not create an issue currently,it will be allowed to remain in place. But if it was placed over a water line or something the city needed to access that cost would fall to the property owner because they put it in the right of way. Mayor Cook brought up a recent situation where something was built in a wetland so it could not be grandfathered in as an existing encroachment because it broke another regulation related.to the wetland. He added that inside our urban renewal area the examples of street furniture come into play as we widened the sidewalks in Main Street/Green Streets Phase 1 to allow this purpose. The hard part is that we do not have wide sidewalks in every part of the city. He's seen in Portland where someone takes a few parking spaces to place street furniture. It would be good to have a permit process if that comes up in Tigard. Councilor Goodhouse asked about shrubbery or plants. Senior Project Engineer Enloe said it is not intended to include landscaping unless there are planters or planter boxes. City Attorney Rihala said the definition of an encroachment is a"privately-owned structure, furnishing,hardscape,or underground system." She said pole-mounted mailboxes are exempt. Mayor Cook mentioned that he recently had to replace a mailbox and was required to use a break-away pole for safety reasons because of new standards. D. Public Testimony—No one signed up to testify. TIGARD CITY COUNCIL MEETING MINUTES — September 25, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 4 of 8 E. Response to testimony by staff. There was no testimony so no response was required. F. Mayor Cook closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 18-19 Councilor Goodhouse moved to approve Ordinance No. 18-19. Councilor Woodard seconded the motion. City Recorder Krager read the number and title of the ordinance. Ordinance No. 18-19—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 15.16 REGARDING ENCROACHMENTS INTO RIGHTS-OF- WAY AND PUBLIC PROPERTY City Recorder Krager conducted a roll call vote. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook announced that Ordinance No. 18-19 was adopted unanimously. 5. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE TO AMEND THE TIGARD MUNICIPAL CODE CHAPTER 6.02 REGARDING RIGHT-OF-WAY ENCROACHMENTS A. Mayor Cook opened the public hearing. B. Mayor Cook announced that anyone may offer testimony and said a sign-up sheet was located at the front of the room. C City Attorney Rihala gave the staff report. She acknowledged the City's Engineering and Community Development departments and thanked staff for their review. She said this TMC change mirrors the changes for the city's nuisance code. It can be abated through code enforcement. These changes made updates to nuisance code and correct an incorrect reference to the city's sign code. D. Public Testimony-Mayor Cook will call upon those who have signed up to testify. No one testified. E. Response to testimony by staff. None required because there was no testimony. F. Mayor Cook closed the public hearing. TIGARD CITY COUNCIL MEETING MINUTES — September 25, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 8 G. Council Discussion and Consideration: Ordinance No. 18-20 Council President Snider moved to approve Ordinance No. 18-20. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the ordinance. Ordinance No. 18-20—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE SECTION 6.02.340 REGARDING UNAUTHORIZED ENCROACHMENTS City Recorder Krager conducted a roll call vote. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider V Councilor Woodard V Mayor Cook announced that Ordinance No. 18-20 was adopted unanimously. 6. PUBLIC HEARING: CONSIDER RESOLUTION AMENDING MASTER FEES AND CHARGES SCHEDULF A. Mayor Cook opened the public hearing. B. Mayor Cook announced that anyone may offer testimony and said a sign-up sheet is located at the front of the room. C City Attorney Rihala gave the staff report. Council just approved the language allowing enforcement so there needs to be permit fees. The resolution imposes a$100 encroachment permit application fee and a$250 appeal fee for appeals of an encroachment permit denial. The$250 appeal fee is the same as a Type II Appeal to the Hearings Officer, so that cost is consistent. The$100 permit fee is smaller than our other permit fees. A sign permit is $218 and a facility improvement has a minimum$300 fee so staff thought that $100 was a good starting point given the engineering review some will require. In response to a question from Mayor Cook on who this would be appealed to, City Attorney Rihala said it would be the Hearings Officer. D. Public Testimony-Mayor Cook asked if anyone wished to speak. There were none. E. Response to testimony by staff. None F. Mayor Cook closed the public hearing. TIGARD CITY COUNCIL MEETING MINUTES — September 25, 2018 City of Tigard I 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 8 G. Council Discussion and Consideration: Resolution No. 18-42. Councilor Woodard asked if the$100 encroachment fee and$250 appeal amounts were fair and comparable. Mayor Cook said the$250 is equal to other appeal costs and staff is erring on the inexpensive side. Councilor Woodard commented that he wanted the public to hear a little more about this so they do not think this is price gauging. City Attorney Rihala said this is not just a"check the box" approval as engineering staff will need to review it to make sure it does not interfere with public utilities and is safe. Council President Snider asked if the$100 amount was enough to cover staff review and City Attorney Rihala said it is a good starting point. Councilor Anderson moved to approve Resolution No. 18-42. Council President Snider seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 18-42—A RESOLUTION AMENDING THE MASTER FEES AND CHARGES TO ADD FEES RELA LED TO ENCROACHMENT Mayor Cook conducted a vote and announced that the motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ 7 CONSIDER RESOLUTION AUTHORIZING A CDBG GRANT APPLICATION FOR FREWING STREET SIDEWALKS New Senior Transportation Planner Roth introduced himself. He requested council approval to proceed with a Community Development Block Grant (CDBG) application to fund a sidewalk on Frewing Street between Highway 99W and Ash Avenue. Funds will complete a much-needed segment of sidewalk and related improvements to the east side of the street. Currently,residents on the street,including those living in two nearby apartment complexes are forced to walk in the roadway when accessing nearby businesses,going to transit stops or even get on or off the school bus. Mr. Roth said this meets the City's Strategic Plan and goals around equity and transportation. In the past,Tigard received CDBG grants for North Dakota and 95th,Commercial Street and Garrett Street. Cost figures are moving because of the creek sensitive areas which may make the cost a bit higher. Councilor Anderson asked when the grants will be awarded. Mr.Roth replied that applicants would hear this fall or winter and if we are successful,construction could begin January 1. Council approval on a resolution is required as part of the grant application. Councilor Woodard said this would be money well spent as this area really needs this sidewalk. Councilor Woodard moved to approve Resolution No. 18-43. Councilor Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution. TIGARD CITY COUNCIL MEETING MINUTES —September 25, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov 1 Page 7 of 8 Resolution No. 18-43—A RESOLUTION AUTHORIZING A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) GRANT APPLICATION FOR CONSTRUCTION OF A SIDEWALK AND RELA[ED IMPROVEMENTS ON ONE SIDE OF SW FREWING STREET Mayor Cook conducted a vote and announced that the motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse V Council President Snider V Councilor Woodard V 8. EXECUTIVE SESSION None was held. 9. NON AGENDA ITEMS 10. ADJOURNMENT At 8:06 p.m. Council President Snider motioned for adjournment. Councilor Goodhouse seconded the motion. Mayor Cook conducted a vote and the motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard V Carol A. Krager,City Recorder Attest: John L. Cook,Mayor Date TIGARD CITY COUNCIL MEETING MINUTES — September 25, 2018 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov Page 8 of 8 AIS-3635 3. C. Business / Workshop Meeting Meeting Date: 10/16/2018 Length (in minutes): Consent Item Agenda Title: Consider Resolution Waiving Sign Permit fee for just Compassion of East Washington County Prepared For: Liz Lutz Submitted By: Liz Lutz, Finance and Information Services Item Type: Resolution Meeting Type: Consent Agenda Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Does the Tigard City Council find the benefit to the community of waiving the new sign permit fees for the Just Compassion of East Washington County to hang one banner outweigh the$218 financial hardship to the city? STAFF RECOMMENDATION / ACTION REQUEST Consider Resolution waiving$218 of permit fees for Just Compassion of East Washington County. KEY FACTS AND INFORMATION SUMMARY On September 24,2018,Donna Krauthoefer of Just Compassion of East Washington County emailed the city to request a waiver of permit fees charged to hang one banner,2 ' x 3', (text of email attached).According to the Master Fees and Charges Schedule,a new sign permit is $218 per sign. They are requesting the city waive fees for one sign,totaling a fee waiver of$218.The Tigard Municipal Code Section 3.32.070 authorizes council to waive fees for non-profits. The text of the TMC is as follows: 3.32.070 Exemptions.The City Council is authorized to waive or exempt the fee or charge imposed upon an application or for the use of city facilities and services,if a nonprofit organization requests such a waiver in writing and the council determines that community benefit for the proposed activity outweighs the financial burden on the city. The waiver or exemption shall not excuse the nonprofit organization from compliance with other requirements of this code. Just Compassion of East Washington County is a qualifying non-profit. They have made their request to waive fees in writing. If council determines that the benefit to the community outweighs the loss of$218 in permit fees,then council is authorized to waive the fees. OTHER ALTERNATIVES City Council could deny the request. COUNCIL OR TCDA GOALS,POLICIES,MASTER PLANS Tigard citizens are involved in the community and participate effectively. Programs and activities are available in the community to meet the needs of a diverse population. DATES OF PREVIOUS CONSIDERATION NA Fiscal Impact Cost: $218 Budgeted (yes or no): no Where Budgeted (department/program): NA Additional Fiscal Notes: Approving this resolution will result in the General Fund receiving$218 less in Sign Permit fee revenue. Attachments Resolution Request Letter CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 18- A RESOLUTION WAIVING$218 IN NEW SIGN PERMIT FEES FOR JUST COMPASSION OF EAST WASHINGTON COUNTY WHEREAS,Tigard Municipal Code 3.32.070 authorized City Council to waive fees for nonprofits when the request is made in writing and council determines that the community benefit outweighs the financial burden to the city;and WHEREAS,Just Compassion of East Washington County has requested in writing the waiver of fees for one sign permit; and WHEREAS,the Master Fees and Charges Schedule states that the fee for new sign permits is$218 per sign; and WHEREAS,council determines that the community benefit outweighs the$218 financial burden to the city. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Just Compassion of East Washington County receives a waiver of$218 in sign permit fees. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2018. Mayor—City of Tigard AT1EST: City Recorder-City of Tigard RESOLUTION NO. 18- Page 1 (0 .) Ik_><.1 Lizbeth Lutz From: Donna Krauthoefer <krauthoefer@aol.com> Sent: Monday, September 24,2018 3:48 PM To: Lizbeth Lutz Subject: Just Compassion sign for council approval to waive permit fee Hi Liz- Here is the information re. the sign for Just Compassion at 12280 SW Hall Blvd.: The sign itself is 2 feet tall by 3 feet long. With the installation materials it will probably be 2 1/2 feet tall. It has the same wording on both sides and will be installed perpendicular to Hall Blvd. It MAY have floodlighting at the base in the future if that is allowable. It will be several feet away from Hall and will not impede traffic. As a non-profit addressing the issue of homeless adults in the community, we are asking for a waiver of the $218 permit fee normally required. Thank you, Donna Krauthoefer Just Compassion of East Washington County Board Member 971-409-6821 1 AIS-3619 4. Business / Workshop Meeting Meeting Date: 10/16/2018 Length (in minutes):40 Minutes Agenda Title: Joint TCDA Board/TCAC Meeting Submitted By: Sean Farrelly, Community Development Item Type: Joint Meeting-Board or Other Juris. Meeting Type: Town Center Development Agency Public Hearing: No Publication Date: Information ISSUE Town Center Development Agency Board/ Town Center Advisory Commission Joint Meeting. STAFF RECOMMENDATION / ACTION REQUEST Meet with the Town Center Advisory Commission to discuss activities and progress on their 2018 Goals. KEY FACTS AND INFORMATION SUMMARY The Town Center Advisory Commission (TCAC) makes recommendations to the Board of the Town Center Development Agency (TCDA) on urban renewal policy,budget and implementation measures for both the Tigard Triangle Urban Renewal area and the City Center Urban Renewal Area (Downtown). On March 6,the TCAC met with the TCDA to review draft goals for 2018. The TCAC adopted the goals at their March 14 meeting. Since the Town Center Advisory Commission will be planning its presentation at its October 10 meeting,the exact content is not available for this AIS.The TCAC will discuss its activities and progress on its 2018 Goals, which are: 1.Develop a strong knowledge base of the Tigard Triangle to inform our recommendations for the Tigard Triangle Urban Renewal Implementation Project. 2.Participate in educational and planning activities that result from the SW Corridor Project to inform our recommendations to regional and local government entities. 3.Identify and prioritize opportunities for development to improve walkability,equity,and connectivity across both urban renewal districts. 4.Explore ways that policy changes can encourage and support the building of affordable housing and equitable business development. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Tigard City Council Goals 2017-19: Goal 3: Make Downtown Tigard a Place People Want To Be. Tigard Comprehensive Plan Special Planning Areas-Downtown: Goal 15.2 Facilitate the development of an urban village. Tigard Strategic Plan Goal 3: Engage the community through dynamic communication. DATES OF PREVIOUS COUNCIL CONSIDERATION March 6,2018:Town Center Development Agency Board/ Town Center Advisory Commission Joint Meeting. Attachments TCAC Goal Updates Town Center Advisory Commission 2018 Goals Update-Q1- Q3 Goal Update 1. Develop a strong knowledge base of the • Received Triangle Urban Renewal briefing Tigard Triangle to inform our from staff(Q1) recommendations for the Tigard • Triangle Equitable UR briefing (Q3) Triangle Urban Renewal Implementation • Tour of Triangle at September meeting (Q3) Project. 2. Participate in educational and planning • Received SW Corridor briefings from staff activities that result from the SW and TriMet/Metro (Q2) Corridor Project to inform our • Starting to discuss TCAC's SW Corridor recommendations to regional and local recommendation (Q2) government entities. • Received SW Corridor briefings from staff and TriMet/Metro, including special joint meeting with TTAC in July (Q3) • TCAC made formal SW Corridor recommendation (03) 3. Identify and prioritize opportunities for • SW Corridor briefing (Q2) development to improve walkability, • SW Corridor briefing (Q3) equity, and connectivity across both urban renewal districts. 4. Explore ways that policy changes can • TCAC attended Housing Options Workshop encourage and support the building of (Q2) affordable housing and equitable • Received briefing on Equitable Housing business development. Strategy for SW Corridor (Q3) • Tigard Triangle Equitable Urban Renewal Implementation Project (Q3) SUPPLEMENTAL. PACKET FOR . 70_/g/ (DATE OF MEETING) Town Center Advisory Commission Recommendations •49eoda. 7 ►n y on SW Corridor Alignments Note: The following recommendations have been prepared regarding the SW Corridor Project Draft Environmental Impact Statement by Tigard's Town Center Advisory Committee (TCAC). The TCAC is an advisory citizen committee charged with advising the Tigard City Council and Board of the Town Center Development Agency on policy related to the City of Tigard's urban renewal areas. Tigard's urban renewal areas are colloquially known as Tigard Downtown and the Tigard Triangle. Comments are limited to those portions of the SW Corridor light rail project that are located within the urban renewal areas or will have a significant impact on those areas. Key Considerations: The most important consideration for the TCAC is a light rail alignment that will serve the City of Tigard including the provision of sufficient station locations to serve an expanding population base. Another key factor in our recommendations is the preservation of naturally occurring affordable housing. The TCAC has had project briefings by Metro and Tri-Met staff, studied the DEIS, heard feedback from our liaison to the SW Corridor Community Advisory Committee (SWC CAC), and received input from city staff and city council liaison. These perspectives informed our discussion and this recommendation. Segment C Preferences: Line Configuration The DEIS studied six route proposals through the Tigard area. The TCAC strongly prefers a through route rather than a branched route. This option ensures regular and frequent service to the Tigard transit center providing access to the area near the transit center and connectivity to areas to the south and west not served by the SW Corridor light rail. Route into Downtown Ash and Clinton alignments provide access into the downtown area west of 1-5 and Highway 217. The TCAC prefers the Ash alignment to the Clinton alignment based on cost and travel time considerations as well as environmental impacts. We strongly urge the Steering Committee to consider the potential for incubating locally owned businesses, developing small retail and services business for commuters, structured parking, and redevelopment opportunities. Another key consideration is the possibility to use property remnants for affordable housing. The TCAC prefers the Elmhurst alignment due to the original alignment's impacts on the existing roadway and businesses along SW Beveland Road. The TCAC is supportive of further exploration into the 68th Parkway Refinement that promotes better station spacing in the Triangle with the caveat that surface parking is not appropriate at this location, while structured parking is highly desirable. Station Placement Tigard Triangle Station Locations The TCAC supports a Locally Preferred Alternative that results in two stations in the Triangle; given the size and area of the Tigard Triangle the provision of two stations is necessary. Downtown Tigard Station Recommendation: TCAC strongly considered a station located on or near Main St as shown in the original alignments studied for the DEIS. However, concerns were raised about crossing Hall Blvd at two locations and the traffic implications of closing the street upward of 300+ times per day were considered too onerous to support. Also, the probable route towards Main St. would result in the destruction of a substantial quantity of naturally occurring affordable housing, which the TCAC opposes. The TCAC instead prefers a station on the east side of Hall Blvd immediately adjacent to the street frontage to minimize walking time and distance to Main Street. Our preference is based on the understanding that all parties involved will work toward creating a station to serve downtown Tigard that takes into consideration good urban design based on the principles of transit-oriented development, affordable housing, walkability, safety, equitable business development, and a vibrant connection to Main St. Refinement Considerations: We support further study of Refinement #6 and strongly prefer the proposed station immediately adjacent to Hall Blvd as it better serves downtown Tigard. Such study should address concerns about the cost and the impact a proposed flyover would have on the look and feel of downtown Tigard. . �..re City ofTigard Respect and Care I Do the Right Thing I Get it Done SUPPLEMENTAL PACKET FOR / , , ori (DATE OF MEETING) TCDA/TCAC Joint #en, y Meeting 111 " TIGARD ICDA City ofTi���rd Agenda • Introductions • City Staff Opening Remarks • TCAC 2018 Goals Update • Plan for Q4 • Discussion City ofTigard ili City Center Goal 1: Tigard Triangle Urban Renewal Plan Vig Accomplishments . li‘i 7 ' ilorr ' • Triangle Urban Renewal briefing from staff — Q1 . 4.1'?,.. ; , N *4.,*4.,, 1% • Triangle Equitable UR briefing — Q3 - ate. • Tour of Tigard Triangle — Sept Q3 City Center `Urban `Renewal Past,Present,`Future An interactive map of projects in Downtown Tigard funded or inspired by urban renewal. a,a City ofTigard . . 2018 TCAC Goals • Develop a strong knowledge base of the Tigard Triangle to inform our recommendations for the Tigard Triangle Urban Renewal Implementation Project. • Continue to participate in educational and planning activities that result from the SW Corridor Project to inform our recommendations to regional and local government entities • Identify and prioritize opportunities for development to improve walkability, equity, and connectivity across both urban renewal districts • Explore ways that policy changes can encourage and support the building of affordable housing and equitable business development. City ofTigard Goal 2: SW Corridor Project 68t11.0.< Accomplishments • SW Corridor briefings from staff & TriMet/Metro — Tigard Q2 Alternative C2 Downtown Elmhui • Commission discussions — Q2 & Q3 Tigard* .• • ' -Refineme s' Refinement 6 if Hall • Joint Tri-Met/Metro briefing with TTAC in July - Q3 •. , GP • TCAC formal SW Corridor Recommendations ti MCDONALD S-` •. • Note: This recommendation was based on the terminus at Bridgeport Village and that crossing Hall Blvd at grade was impractical K City of-Tigard �,.- s. .� - Goal 3: Walkability, Equity & - - y.-i-- r Connectivity , .: rig„"' " ''' ' �,„ ` � � Accomplishments Todays walk.. be • SW Corridor Briefing — Q2 .t gins here E SW Corridor Briefing — Q3 0 ii OIL t • Equitable Business Briefing — Oct Meeting City ofTigard Goal 4: Affordable Housing Accomplishments • TCAC attended Housing Options Workshop — Q2 • Received briefing on Equitable Housing Strategy for SW Corridor — Q3 • Tigard Triangle Equitable Urban Renewal Implementation Project — Q3 • CPAH Red Rock Commons Project Olt ..........„_„, =s w a: if r ., ill:'- il, ... y„ y a � ti,rv. fl n o. I s ,_ 4. xx y,� x , "'d.wo r tea, nM� 41( h ' '441111‘11 * I pai. II,jo Al1D aP „. , Pr City ofTigard Q4 Planned Activities November • TCAC Year End Report • Tigard Triangle Deep Dive, Part 1 • City Project Plan Review Draft December • Tigard Triangle Deep Dive, Part 2 • Affordable Housing Briefing (Senior Center site) • Budget Priorities / Financial Impact Statement Draft AIS-3601 5. Business / Workshop Meeting Meeting Date: 10/16/2018 Length (in minutes):30 Minutes Agenda Title: Legislative Public Hearing- Consider Ordinance to Amend FEMA Floodplain Regulations Prepared For: Agnes Lindor, Community Development Submitted By: Agnes Lindor, Community Development Item Type: Ordinance Meeting Type: Council Business Meeting Public Hearing-Legislative -Main Public Hearing: Yes Publication Date: Information ISSUE The City of Tigard proposes legislative amendments to the Tigard Development Code (TDC). The Federal Emergency Management Agency (FEMA) performed a compliance review of the City's ordinance regulating the special flood hazard area. The proposed changes in Chapter 18.510 (Sensitive Lands) are required by FEMA based on this compliance review. The proposed amendments include: 1.Adoption of the updated Flood Insurance Rate Maps dated October 19,2018 by reference;and 2.Adopt updated floodplain regulations into TDC Chapter 18.510,Sensitive Lands,as required by FEMA. STAFF RECOMMENDATION / ACTION REQUEST Staff and Planning Commission recommend that City Council adopt the proposed amendments. KEY FACTS AND INFORMATION SUMMARY The purpose of the Required FEMA Floodplain Regulations Update Project is to update the Sensitive Lands Chapter (18.510) with the required Federal Emergency Management Agency (FEMA) requirements,and to adopt updated Flood Insurance Rate Maps.A brief summary of the National Flood Insurance Program and the proposed changes is provided below. The National Flood Insurance Program (NFIP) is a federal program that was established in 1968 through the National Flood Insurance Act. It is administered by FEMA. The programs allow owners of properties within the Special Flood Hazard Area (SFHA)—also sometimes described as the 100-year floodplain—to obtain federally-backed insurance for their properties in jurisdictions that have adopted land use regulations in the floodplain. In addition to providing insurance,the NFIP identifies and maps the Nation's floodplains,known as the Flood Insurance Rate Map (FIRM) which results from a Flood Insurance Study.The FIRM is an official map on which FEMA has delineated both the SFHA and other flood zones within a community. The FIRM is used in determining a jurisdiction's floodplain regulations,whether a property owner is required to obtain flood insurance and the insurance rate. Floodplain boundaries do not stay constant but undergo change over time due to erosion,development impacts,vegetation removal and other factors. To account for floodplain boundary changes,FEMA periodically adjusts the SFHA maps used by local jurisdictions.The City of Tigard does not conduct floodplain inventories and relies on FEMA for the determination of the SFHA boundary. FEMA periodically amends the regulatory requirement of the NFIP through updates to the local FIRM and a corresponding Flood Insurance Study (FIS) Report. Prior to amending the FIRM and/or developing new or revised floodplain requirements as part of the NFIP updates,FEMA coordinates with local jurisdictions to determine local flood area conditions. In 2016,the City adopted a new FIS Report,FIRM and revised floodplain regulations. Since then,additional areas within Washington County were identified for further study.All areas that required further study that resulted in map changes are within Washington County,but outside of Tigard. The City of Tigard must adopt the updated maps with the updated date as a countywide effort. The FIRM updates must be adopted and effective within 6 months of FEMA's Letter of Final Determination. On April 19,2018,FERIA notified the City of Tigard of the final flood elevation determinations on the FIRM for properties in the City of Tigard within the SFHA. The letter also stated that no significant changes were made to the flood hazard data on the preliminary maps within the City of Tigard. On June 6,2018,the City was notified that FEMA Region 10 is required to review the current floodplain to ensure it meets the requirements for participation in the National Flood Insurance Program. FEMA hired a consulting firm,STARR II, to assist in the review process. The City received FEMA's review comments on July 30,2018,which identified additional changes pertaining to floodplain regulation,not identified by FEMA through the last update in 2016. FEMA requires that an updated ordinance and updated Flood Insurance Rate Maps be adopted and in effect by October 19,2018 in order for the City of Tigard to remain a participant in NFIP. OTHER ALTERNATIVES City Council may: 1. Modify the amendments and adopt or 2. Deny adoption of the amendments. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Comprehensive Plan Goal 1: Citizen Involvement Policy 1.1.2:The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. Comprehensive Plan Goal 2: Land Use Planning Policy 2.1.2:The City's land use regulations,related plans,and implementing actions shall be consistent with and implement its Comprehensive Plan. Policy 2.1.3: The City shall coordinate the adoption,amendment,and implementation of its land use program with other potentially affected jurisdictions and agencies. Policy 2.1.11:The City shall adopt regulations and standards to protect public safety and welfare from hazardous conditions related to land use activities. Comprehensive Plan Goal 7: Hazards Policy 7.1.7: The City shall comply with the Federal Emergency Management Agency(FEMA) flood regulations,which include standards for base flood levels, flood proofing,and minimum finished floor elevations. Policy 7.1.8:The City shall prohibit any land form alterations or developments in the 100-year floodplain which would result in any rise in elevation of the 100-year floodplain. Policy 7.1.9:The City shall not allow land form alterations of development within the 100-year floodplain outside the zero-foot rise floodway unless: 1.The streamflow capacity of the zero-foot rise and floodway is maintained;and 2.Engineered drawings and/or documentation shows there will be no detrimental upstream or downstream effects in the floodplain area. DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments Ordinance Exhibit A Staff Report Exhibit B 18.30 Exhibit C 18.510 CITY OF TIGARD,OREGON TIGARD CITY COUNCIL ORDINANCE NO. 18- AN ORDINANCE AMENDING THE TIGARD DEVELOPMENT CODE (TITLE 18) TO ADOPT NEW FEMA FIRM MAPS AND UPDA LED FLOODPLAIN REGULATIONS. PROPOSED TIGARD DEVELOPMENT CODE CHANGES INCLUDE UPDATED AND NEW DEFINITIONS RELATED TO FLOODPLAINS BE PLACED WITHIN CHAPTER 18.30 (DEFINITIONS)AND CHAP LER 18.510 (SENSITIVE LANDS); AND TEXT AMENDMENTS TO CHAPTER 18.510 (SENSITIVE LANDS) PROVIDE UPDATED REGULATION RELATING TO MANUFACTIRED HOMES AND REQUIREMENTS FOR NOTFIYING FEMA OF NEW IECHNICAL DATA AND DECLARING AN EMERGENCY. WHEREAS, amendments to the Tigard Community Development Code Chapter 18.510 would adopt the updated FEMA Flood Insurance Rate Maps ensuring the City's participation in the National Flood Insurance Program;and WHEREAS,FEMA reviewed the amendments and approved the changes as being compliant with the National Flood Insurance Program requirements;and WHEREAS,FEMA requires the city to adopt the new FIRM maps and updated regulations prior to October 19,2018 to maintain participation in the National Flood Insurance Program;and WHEREAS,notice was provided to the Department of Land Conservation and Development at least 35 days prior to the first evidentiary public hearing;and WHEREAS, notice of the public hearing was given in conformance with Community Development Code Section 18.710.110;and WHEREAS, the Tigard Planning Commission held a duly noticed public hearing on September 17, 2018 and recommended with a unanimous vote that Council approve the proposed code amendment,as amended;and WHEREAS, the Tigard City Council held a public hearing on October 16, 2018, to consider the proposed amendments;and WHEREAS,the Tigard City Council has considered the Planning Commission recommendation;and WHEREAS, the Tigard City Council has considered the applicable Statewide Planning Goals and Guidelines adopted under Oregon Revised Statutes Chapter 197; applicable federal and state statutes and regulations; applicable Metro regulations; applicable Comprehensive Plan Policies; and applicable provisions of the City's implementing ordinances;and WHEREAS, the Tigard City Council has determined that the proposed development code amendments are consistent with the applicable review criteria, and approves amendments to the Tigard Community Development Code as being in the best interest of the City of Tigard. NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS: ORDINANCE No. 18- Page 1 SECTION 1: Council adopts the findings recommended by the Planning Commission as contained in the October 16, 2018 Staff Report to the City Council, included as "Exhibit A" to this Ordinance,as the basis in support of the corresponding code amendments. SECTION 2: Tigard Community Development Code (Title 18) 18.120 Definitions is amended as shown in "Exhibit B" and 18.510 Sensitive Lands is amended as shown in "Exhibit C" to this Ordinance. SECTION 3: FEMA requires this ordinance be effective by October 19, 2018 in order to allow the city and its citizens to continue to participate in the National Flood Insurance Program. An emergency is therefore declared and this ordinance shall be effective immediately upon passage and signature by the Mayor. PASSED: By vote of all Council members present after being read by number and title only,this day of ,2018. Carol Krager,City Recorder APPROVED: By Tigard City Council this day of ,2018. Approved as to form: John L. Cook,Mayor City Attorney Date ORDINANCE No. 18- Page 2 Exhibit A Agenda Item: #1 Hearing Date: October 16,2018 Time: 6:30 PM PLANNING COMMISSION ., RECOMMENDATION TO THE 11111 CITY COUNCIL TIGARD FOR THE CITY OF TIGARD, OREGON SECTION I. APPLICATION SUMMARY CASE NAME: REQUIRED FEMA FLOODPLAIN REGULATIONS UPDATE CASE NO.: Development Code Amendment(DCA) DCA2018-00002 PROPOSAL: The City of Tigard proposes legislative amendments to the Tigard Development Code (TDC). The Federal Emergency Management Agency (FEMA) performed a compliance review of the City's ordinance as it relates to regulating the special flood hazard area. The proposed changes in Chapter 18.510,Sensitive Lands are required based on this compliance review. The proposed amendments include: 1. Adoption by reference, the updated Flood Insurance Rate Maps dated October 19, 2018;and 2. Adopt updated floodplain regulations incorporated into TUC Chapter 18.510, Sensitive Lands,as required by FEMA. APPLICANT: City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 ZONES: Citywide LOCATION: Citywide APPLICABLE REVIEW CRITERIA: Statewide Planning Goals 1 (Citizen Involvement), 2 (Land Use Planning), 7 (Areas subject to Natural Disasters and Hazards); METRO's Urban Growth Management Functional Plan Tides 3, and 8; Comprehensive Plan Goals 1.1.2, 2.1.2, 2.1.3, 7.1.7, 7.1.8 and 7.1.9; and Tigard Development Code Chapters 18.710 and 18.795 SECTION II. PLANNING COMMISSION RECOMMENDATION REQUIRED FEMA FLOODPLAIN REGULATIONS UPDATE DCA2018-00002 10/16/2018 PUBLIC HEARING,STAFF REPORT TO THE CITY COUNCIL PAGE 1 OF 7 Exhibit A Planning Commission recommends approval by ordinance of the proposed development code text amendments (Attachment 1) SECTION III. BACKGROUND INFORMATION AND PROJECT SUMMARY Required FEMA Floodplain Regulations Update The purpose of the Required FEMA Floodplain Regulations Update Project is to update the Sensitive Lands Chapter (18.510) with the required Federal Emergency Management Agency (FEMA) requirements and adopt the updated Flood Insurance Rate Maps. A brief summary of the National Flood Insurance Program and the proposed changes is provided below. The National Flood Insurance Program (NFIP) is a federal program that was established in 1968 through the passage of the National Flood Insurance Act and administered by FEMA. The programs allow owners of properties within the Special Flood Hazard Area (SFHA)—also sometimes described as the 100-year floodplain—to obtain federally-backed insurance for their properties in jurisdictions that have adopted land use regulations for development in the floodplain. In addition to providing insurance, the NFIP identifies and maps the Nation's floodplains, known as the Flood Insurance Rate Map (FIRM)which results from a Flood Insurance Study. The FIRM is an official map on which FEMA has delineated both the SFHA and other flood zones within a community. The FIRM is used in determining a jurisdiction's floodplain regulations, whether a property owner is required to obtain flood insurance as well as the insurance rate. Floodplain boundaries do not stay constant but rather undergo change over time due to effects of erosions, development impacts, vegetation removal and other factors. To account for floodplain boundary changes, FEMA periodically adjusts the SFHA maps used by local jurisdictions. The City of Tigard does not conduct floodplain inventories and relies on FEMA for the determination of the SFHA boundary. FEMA periodically amends the regulatory requirement of the NFIP through updates to the local FIRM and a corresponding Flood Insurance Study (FIS) Report. Prior to amending the FIRM and/or developing new or revised floodplain requirements as part of the NFIP updates,FEMA coordinates with local jurisdictions to determine local flood area conditions. In 2016, the City adopted a new FIS Report, FIRM and revised floodplain regulations. Since the adoption in 2016, additional areas within Washington County were identified for further study. All areas that required further study that resulted in map changes are within Washington County, but outside of Tigard. The City of Tigard must adopt the updated maps with the updated date as a countywide effort. The FIRM updates must be adopted and effective within 6 months of FEMA's Letter of Final Determination. On April 19, 2018, FEMA notified the City of Tigard of the final flood elevation determinations on the FIRM for properties in the City of Tigard within the SFHA. The letter also stated that no significant changes were made to the flood hazard data on the preliminary maps within the City of Tigard. On June 6, 2018, the City was notified that FEMA Region 10 is required to review the current floodplain to ensure it meets the requirements for participation in the National Flood Insurance Program. FEMA hired a consulting firm, STARR II, to assist in the review process. The City received FEMA's review comments on July 30, 2018,which identified additional changes pertaining to floodplain regulation, not identified by FEMA through the last update in 2016. These changes are proposed in Attachment 1. FEMA requires that this ordinance with the proposed text amendments to TDC 18.510 and updated Flood Insurance Rate Maps be adopted and in effect by October 19, 2018 in order for the City of Tigard to remain a participant in NFIP. REQUIRED FEMA FLOODPLAIN REGULATIONS UPDATE DCA2018-00002 10/16/2018 PUBLIC HEARING,STAFF REPORT TO THE CITY COUNCIL PAGE 2 OF 7 Exhibit A Planning Commission reviewed the proposed amendments at the September 17th, 2018 public hearing. The only change that resulted from the hearing was to keep the phrase "except in" in Paragraphs 18.510.020.B.7, 8 and 9, which was shown as stricken in the draft. Planning Commission also inquired about what would happen if the City did not adopt the proposed amendments by the October 19, 2018 deadline. Staff stated that the City would be suspended from participation in the NFIP until the amendments were adopted. No members of the public chose to attend the hearing or provide written testimony. Proposed Amendments Amend the Tigard Development Code Definitions (TDC 18.30) and Sensitive Lands Chapter (WC 18.510) as proposed: o Text Amendments to Chapter 18.30 (Definitions) to establish a new definition for "Flood"; o Text Amendments to Chapter 18.510 (Sensitive Lands) to add new definitions for "Basement", "Elevated Building", "Manufactured Home Park or Subdivision", and "Substantial Improvement"; o Text Amendments to Chapter 18.510 (Sensitive Lands) to amend the date of the updated Flood Insurance Study and accompanying Flood Insurance Rate Map dated October 19, 2018; o Text Amendments to Chapter 18.510 (Sensitive Lands) to amend regulations for the manufactured homes;and o Text Amendments to Chapter 18.775 (Sensitive Lands) to include requirements for notifying FEMA of new technical data. SECTION IV. APPLICABLE CRITERIA,FINDINGS AND CONCLUSIONS STATEWIDE PLANNING GOALS AND GUIDELINES State planning regulations require cities to adopt and amend Comprehensive Plans and land use regulations in compliance with the state land use goals. Because the proposed Code Amendments have a limited scope and the text amendments address only some of the topics in the Statewide Planning Goals,only applicable Statewide Goals are addressed below. Statewide Planning Goal 1 —Citizen Involvement: This goal outlines the citizen involvement requirement for adoption of Comprehensive Plans and changes to the Comprehensive Plan and implementing documents. FINDING: This goal has been met by complying with the Tigard Development Code notice requirements set forth in Section 18.710.110. Notices were sent by US Postal Service on August 23, 2018 to affected government agencies and the latest version of the City's interested parties list. A notice was published in the Tigard Times newspaper on August 30, 2018. Project information and documents were published to the City website prior to the public hearing. A minimum of two public hearings will be held (one before the Planning Commission and the second before the City Council) at which an opportunity for public input is provided.This goal is satisfied. Statewide Planning Goal 2—Land Use Planning: This goal outlines the land use planning process and policy framework. FINDING: The Department of Land Conservation and Development (DLCD) has acknowledged the City's Comprehensive Plan as being consistent with the statewide planning goals. The Development Code implements the Comprehensive Plan. The Development Code establishes a REQUIRED FEMA FLOODPLAIN REGULATIONS UPDATE DCA2018-00002 10/16/2018 PUBLIC HEARING,STAFF REPORT TO THE CITY COUNCIL PAGE 3 OF 7 Exhibit A process and standards to review changes to the Tigard Development Code in compliance with the Comprehensive Plan and other applicable state requirements. As discussed within this report, the applicable Development Code process and standards have been applied to the proposed amendment. This goal is satisfied. Statewide PlanningGoal 7—Areas Subject to Natural Disaster: This goal requires urisdictions to protect development in places subject to natural hazards. FINDING: The Department of Land Conservation and Development has acknowledged the City's Comprehensive Plan as being consistent with the statewide planning goals. The proposed text amendments create a land use control that will buffer land uses and protect development in places subject to natural hazards. Consistency with the City's Hazard goals and policies are discussed later in this report under applicable policies of the Tigard Comprehensive Plan. This goal is satisfied. CONCLUSION: Based on the findings above and the related findings below, staff finds the proposed code amendments are consistent with applicable Statewide Planning Goals. METRO'S URBAN GROWTH MANAGEMENT FUNCTIONAL PLAN State planning regulations require cities to adopt and amend Comprehensive Plans and land use regulations in compliance with the state land use goals. Because the proposed Code Amendments have a limited scope and the text amendments address only some of the topics in the MEI'RO's Urban Growth Management Functional Plan,only applicable Titles are addressed below. Title 3—Water Quality and Flood Management: The intent of this goal is To protect the beneficial water uses and functions and values of resources within the Water Quality and Flood Management Areas by limiting or mitigating the impact on these areas from development activities and protecting life and property from dangers associated with flooding. FINDING: The proposed amendment will adopt the newly updated FEMA Flood Insurance Rate Maps,which will allow the City to continue to participate in the National Flood Insurance Program. The proposed floodplain regulation relating to manufactured homes will provide protection for development located within natural flood hazard areas. The proposed amendment also includes updated terminology consistent with state and federal laws. This title is satisfied. Tide 8—Compliance Procedures: This goal outlines the citizen involvement requirement for adoption of Comprehensive Plans and changes to the Comprehensive Plan and implementing documents. FINDING: This title has been met by complying with the Tigard Development Code notice requirements set forth in Section 18.710.110. Notices were sent by US Postal Service on August 23, 2018 to affected government agencies and the latest version of the City's interested parties list. A notice was published in the Tigard Times newspaper August 30, 2018. Project information and documents were published to the City website prior to the public hearing. A minimum of two public hearings will be held (one before the Planning Commission and the second before the City Council) at which an opportunity for public input is provided.This title is satisfied. CONCLUSION: Based on the findings above, staff finds that the proposed code amendment is consistent with Metro's Urban Growth Management Functional Plan. REQUIRED FEMA FLOODPLAIN REGULATIONS UPDATE DCA2018-00002 10/16/2018 PUBLIC HEARING,STAFF REPORT TO THE CITY COUNCIL PAGE 4 OF 7 Exhibit A TIGARD COMPREHENSIVE PLAN State planning regulations require cities to adopt and amend Comprehensive Plans and land use regulations in compliance with the state land use goals and consistent with Comprehensive Plan Goals and Policies. Because the Development Code Amendments have a limited scope and the text amendments address only some of the topics in the Tigard Comprehensive Plan, only applicable comprehensive plan goals and associated policies are addressed below. Comprehensive Plan Goal 1: Citizen Involvement Policy 1.1.2: The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. FINDING: This policy has been met by complying with the Tigard Development Code notice requirements set forth in Section 18.710.110. Notices were sent by US Postal Service on August 23, 2018 to affected government agencies and the latest version of the City's interested parties list. A notice was published in the Tigard Times newspaper August 30, 2018. Project information and documents were published to the City website prior to the public hearing. A minimum of two public hearings will be held (one before the Planning Commission and the second before the City Council) at which an opportunity for public input is provided. This policy is met. Comprehensive Plan Goal 2: Land Use Planning Policy 2.1.2: The City's land use regulations, relatedlans, and implementing actions shall be consistent with and implement its Comprehensive Plan . FINDING: As demonstrated in this staff re-Dort, the proposed amendments to the Tigard Development Code are consistent with the Tigard Comprehensive Plan. This policy is satisfied. Policy 2.1.3: The City shall coordinate the adoption, amendment, and implementation of its land use program with other potentially affected jurisdictions and agencies. FINDING: Copies of the proposed text amendments were sent to affected agencies and were invited to comment on the proposal and discussed in Section V of this report. Comments submitted by affected agencies have been incorporated into this report and the proposed amendments. This policy is satisfied. Policy 2.1.11: The City shall adopt regulations and standards to protect public safety and welfare from hazardous conditions related to land use activities. FINDING: The proposed amendment includes the adoption of FEMA's Flood Insurance Rate Maps, which will maintain the City's participation in the National Flood Insurance Program and protect the public welfare for properties located within the SFHA. This policy is satisfied. Comprehensive Plan Goal 7: Hazards Policy 7.1.7: The City shall comply with the Federal Emergency Management Agency (FEMA) flood regulations,which include standards for base flood levels, flood proofing, and minimum finished floor elevations. FINDING: The proposed amendments adopt the newly updated FEMA Flood Insurance Rate Maps, update definitions consistent with federal law, amend regulations for manufactured homes and provide requirements for notifying FEMA with new technical information. These proposed amendments are consistent with state and federal laws. This policy is satisfied. Policy 7.1.8: The City shall prohibit any land form alterations or developments in the 100- year floodplain which would-result in any rise in elevation of the 100 year floodplain. FINDING: The proposed amendments adopt the recently updated FEMA Flood Insurance Rate REQUIRED FEMA FLOODPLAIN REGULATIONS UPDATE DCA2018-00002 10/16/2018 PUBLIC HEARING,STAFF REPORT TO THE CITY COUNCIL PAGE 5 OF 7 Exhibit A Maps and regulations for development within the SFHA ensuring that development will not result in any rise in elevation of the 100-year floodplain. This policy is satisfied. Policy 7.1.9: The City shall not allow land form alterations of development within the 100- year floodplain outside the zero-foot rise floodway unless: A. The streamflow capacity of the zero-foot rise and floodway is maintained;and B. Engineered drawings and/or documentation shows there will be no detrimental upstream or downstream effects in the floodplain area. FINDING: The proposed amendments adopt the newly updated FEMA Flood Insurance Rate Maps and regulations for development within the SFHA ensuring that development will not be detrimental to the floodplain. This policy is satisfied. CONCLUSION: Based on the findings above, staff concludes that the proposed code text amendment is consistent with applicable provisions of the Tigard Comprehensive Plan. APPLICABLE PROVISIONS OF THE TIGARD DEVELOPMENT CODE 18.795: Map and Text Amendments 18.795.020 Legislative Amendments A. Legislative amendments shall be processed through a Legislative procedure, as provided in Section 18.710.110 FINDING: The proposed amendments are legislative in nature. Therefore, the amendment will be reviewed under the Legislative procedure. This -procedure requires public hearings by both the Planning Commission and City Council. This stancard is satisfied. B. Approval considerations. A recommendation or a decision for a legislative amendment may be based on consideration of the applicable legal requirements. They may, but do not necessarily include: Oregon Revised Statues, Oregon Administrative Rules, one or more Statewide Planning Goals, Metro's Urban Growth Management Functional Plan and any other regional plans. • FINDING: Findings and conclusions are provided in this staff report for the applicable listed criteria on which the recommendation by the Commission and the decision by the Council shall be based. This standard is satisfied. CONCLUSION: Based on the findings above, staff concludes that the proposed code text amendment is consistent with applicable provisions of the Tigard Development Code. SUMMARY CONCLUSION: As shown in the findings above, staff concludes that the proposed amendments are consistent with the applicable Statewide Planning Goals; METRO's Urban Growth Management Functional Plan; applicable Comprehensive Plan goals and policies, and the applicable provisions of the City's implementing ordinances. SECTION V. AGENCY COMMENTS City of Portland, City of Beaverton, City of Durham, City of Lake Oswego, City of Tualatin, City of King City, Washington County,METRO, ODOT, DLCD,DEQ, ODFW, OR Dept of Geo. &Mineral Ind., CWS, Tri Met, Comcast, Frontier, NW Natural, PGE, REQUIRED FEMA FLOODPLAIN REGULATIONS UPDATE DCA2018-00002 10/16/2018 PUBLIC HEARING,STAFF REPORT TO THE CITY COUNCIL PAGE 6 OF 7 Exhibit A 7TSD, TVF&R, and Pride Disposal were notified of the proposed code text amendment but provided no comment. City of Tualatin provided comments stating they have reviewed the proposal and have no objections to it. SECTION VI. PUBLIC COMMENTS The City had not received any public comments at the time this report was written.At the Planning Commission hearing on September 17, 2018, no member of the public attended; therefore, there was no public testimony. ATTACHMENTS: Attachments: 1. Proposed Amendments: a. 18.30 Definitions b. 18.510 Sensitive Lands September 24.2018 PREPARED BY: tis4Lindor DATE Associate Planner 24 APPROVED BY: Tom McGuire SeptembDeATE,2018 Assistant Community Development Director REQUIRED FEMA FLOODPLAIN REGULATIONS UPDATE DCA2018-00002 10/16/2018 PUBLIC HEARING,STAFF REPORT TO THE CITY COUNCIL PAGE 7 OF 7 Exhibit A Attachment 1 a Excerpt from 18.30,Definitions 18.30.020.A Definitions 70. Flood-related definitions: a. "Base flood" - The flood having a one percent chance of being equaled or exceeded in any given year. Also referred to as the"100-year flood." b. "Critical facility"- A facility for which even a slight chance of flooding might be too great. Critical facilities include,but are not limited to,schools;nursing homes;hospitals;police,fire, and emergency response installations; and installations that produce, use, or store hazardous materials or hazardous waste. c. "Flood"-A general and temporary condition of partial or complete inundation of normally dry land areas from the overflow of inland or tidal waters or the unusual and rapid accumulation of runoff of surface waters from any source. d. "Floodway"-The channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one foot. e. "Floodway fringe" -The area of the special flood hazard area lying outside of the floodway. f. "Special Flood Hazard Area" - The land area covered by the floodwaters of the base flood is the Special Flood Hazard Area (SFHA) on NFIP maps. The SFHA is the area where the National Flood Insurance Program's (NFIP's) floodplain management regulations must be enforced and the area where the mandatory purchase of flood insurance applies. The SFHA includes Zones A, AO, AH, A1-30, AE, A99, AR, AR/A1-30, ARAE, AR/AO, AR/AH, AR/A, VO,V 1-30, VE, and V.Also referred to as the"100-year floodplain." Proposed Amendment Exhibit A Attachment 1 b Chapter 18.510 SENSITIVE LANDS Sections: 18.510.010 Purpose 18.510.020 Applicability 18.510.030 Administrative Provisions 18.510.040 General Provisions for Special Flood Hazard Areas 18.510.050 General Provisions for Wetlands 18.510.060 Lapse of Approval and Extensions 18.510.070 Sensitive Lands Applications 18.510.080 Development within Locally Significant Wetlands and Along the Tualatin River, Fanno Creek,Ball Creek,and the South Fork of Ash Creek 18.510.090 Adjustments to Base Zone Standards 18.510.100 Density Transfer and Reductions 18.510.110 Variances to Section 18.510.080 Standards 18.510.120 Plan Amendment Option 18.510.130 Significant Habitat Areas Map Verification Procedures 18.510.010 Purpose A. Maintain integrity of rivers,streams, and creeks. Sensitive land regulations in this chapter are intended to maintain the integrity of the rivers, streams, and creeks in Tigard by minimizing erosion,promoting bank stability,maintaining and enhancing water quality and fish and wildlife habitats, and preserving scenic quality and recreation potential. B. Implement comprehensive plan and floodplain management program. The regulations of this chapter are intended to implement the comprehensive plan and the city's floodplain management program as required by the Federal Emergency Management Agency (FEMA) through the National Flood Insurance Program,to help to preserve sensitive land areas from encroaching use, and to maintain the Novcmber 1,2016October 19,2018,zero-foot rise floodway elevation. C. Implement Clean Water Service (CWS) design and construction standards. The regulations of this chapter are intended to protect the beneficial uses of water within the Tualatin River Basin in compliance with the CWS"Design and Construction Standards." D. Implement the Metro Urban Growth Management Functional Plan. The regulations of this chapter are intended to protect the beneficial water uses and functions and values of resources within water quality and flood management areas and to implement the performance standards of the Metro Urban Growth Management Functional Plan. E. Implement Statewide Planning Goal 5(Natural Resources).The regulations in this chapter are intended to address the requirements of Statewide Planning Goal 5 (Natural Resources) and the safe harbor provisions of the Goal 5 administrative rule pertaining to wetland and riparian corridors. F. Protect public health, safety, and welfare. Sensitive land areas are designated as such to protect the public health,safety,and welfare of the community through the regulation of these sensitive land areas. G. Location. Sensitive lands are lands potentially unsuitable for development because of their location within: Sensitive Lands 18.510-1 rode Update; 2/17ProvosedAmendment Exhibit A Attachment lb 1. The special flood hazard area or 1996 flood inundation line, whichever is greater; 2. Natural drainageways; 3. Wetland areas that are regulated by the other agencies including the U.S.Army Corps of Engineers and the Division of State Lands, or are designated as significant wetland on the City of Tigard "Wetland and Stream Corridors Map"; 4. Steep slopes of 25 percent or greater and unstable ground; and 5. Significant fish and wildlife habitat areas designated on the City of Tigard "Significant Habitat Areas Map."(Ord. 17-22 §2) 18.510.020 Applicability A. CWS stormwater connection permit. All proposed development shall obtain a stormwater connection permit from CWS in compliance with its design and construction standards. B. Outright permitted uses with no approval required. Except as provided below and by Subsections 18.510.020.D, F, and G of this section, the following uses are outright permitted uses within drainageways,slopes that are 25 percent or greater,and unstable ground when the use does not involve paving.For the purposes of this chapter,the word"structure"shall exclude: children's play equipment, picnic tables, sand boxes,grills, basketball hoops,and similar recreational equipment. 1. Accessory uses such as lawns, gardens, or play areas; except in a water quality sensitive area or vegetated corridor, as defined in the CWS "Design and Construction Standards" or the Statewide Goal 5 vegetated corridor established for the Tualatin River, as defined in Section 18.510.080. 2. Farm uses conducted without locating a structure within the sensitive land area; except in a water quality sensitive area or vegetative corridor, as defined in CWS "Design and Construction Standards"or the Statewide Goal 5 vegetated corridor established for the Tualatin River,as defined in Section 18.510.080. 3. Community recreation uses, excluding structures; except in a water quality sensitive area or vegetated corridor, as defined in the CWS "Design and Construction Standards" or the Statewide Goal 5 vegetated corridor established for the Tualatin River, as defined in Section 18.510.080. 4. Public and private conservation areas for water, soil,open space, forest, and wildlife resources. 5. Removal of poison oak,tansy ragwort, blackberry,English ivy,or other noxious vegetation. 6. Maintenance of floodway excluding re-channeling; except in a water quality sensitive area or vegetated corridor, as defined in the CWS "Design and Construction Standards" or the Statewide Goal 5 vegetated corridor established for the Tualatin River,as defined in Section 18.510.080. I 7. Fences;except in the eed area;a water quality sensitive area or vegetated corridor,as defined in the CSW "Design and Construction Standards"; or the Statewide Goal 5 vegetated corridor established for the Tualatin River, as defined in Section 18.510.080. Sensitive Lands 18.510-2 Code U date: ""'Proposed Amendment Exhibit A Attachment 1b 8. Accessory structures that are less than 120 square feet in size; except in tie-fleedway-erea;a water quality sensitive area or vegetated corridor, as defined in the CSW "Design and Construction Standards";or the Statewide Goal 5 vegetated corridor established for the Tualatin River,as defined in Section 18.510.080. 9. Land form alterations involving up to 10 cubic yards of material; except in the-#eedway--,areai-a water quality sensitive area or vegetated corridor,as defined in the CSW"Design and Construction Standards";or the Statewide Goal 5 vegetated corridor established for the Tualatin River,as defined in Section 18.510.080. C. Exemptions. When performed under the direction of the city, the following shall be exempt from the provisions of this section: 1. Responses to public emergencies,including emergency repairs to public facilities; 2. Stream and wetlands restoration and enhancement programs, except in special flood hazard areas when meeting the definition of development in paragraph 18.510.040.R.1; 3. Non-native vegetation removal; 4. Planting of native plant species; and 5. Routine maintenance or replacement of existing public facilities projects, except in special flood hazard areas when meeting the definition of development in paragraph 18.510.040.R.1. D. Jurisdictional wetlands. Landform alterations or developments that are only within wetland areas that meet the jurisdictional requirements and permit criteria of the U.S.Army Corps of Engineers,Division of State Lands,CWS, or other federal, state,or regional agencies,and are not designated as significant wetlands on the City of Tigard"Wetland and Streams Corridors Map,"do not require a sensitive lands review. The city shall require that all necessary approvals from other agencies are obtained. All other applicable city requirements shall be met, including sensitive land reviews for areas within the special flood hazard area, slopes of 25 percent or greater or unstable ground, drainageways, and wetlands that are not under state or federal jurisdiction. E. Administrative sensitive lands review. 1. Administrative sensitive lands reviews within the special flood hazard area (excluding the floodway), drainageway, slopes that are 25 percent or greater, and unstable ground shall be processed through a Type I procedure,as provided in Section 18.710.050,for the following actions: sa. The ink of tic eft facilities shall • ..•• - -- •. - ' - . . •• a. The repair,reconstruction,or improvement of an existing structure or utility,the cost of which is less than 50 percent of the market value of the structure prior to the improvement or the damage requiring reconstruction. b. Actions within the special flood hazard area: i. The construction of accessory structures up to 528 square feet in size;and ii. Any land formations involving up to 50 cubic yards of material. Sensitive Lands 18.510-3 Code Upd ""'Proposed Amendment Exhibit A Attachment 1 b .. .. • .. c. Actions within drainageways and slopes that are 25 percent or greater,and unstable ground: i. Minimal ground disturbances or landform alterations involving 10 to 50 cubic yards of material, - - • '- °--- . -••- - -- = •. _ . - and ii. Building permits for accessory structures that are 120 to 528 square feet in size. is less than 50 percent of the market value of the structure prior to the improvement or the : .' _•._ . ---• • - - . - . . - ! : _ .. - - - ' -13-except-in-the fleedway area; . . _ • . • • . . 2. The approval authority shall approve, approve with conditions, or deny a sensitive land review application using the standards and approval criteria Sections 18.510.040, 18.510.050, 18.510.070 and 18.510.080. F. Sensitive lands approvals issued by the director. 1. Sensitive land reviews within drainageways, slopes that are 25 percent or greater or unstable ground, and wetland areas that are not regulated by other local, state, or federal agencies and are designated as significant wetlands on the City of Tigard "Wetland and Streams Corridors Map" shall be processed through a Type II procedure,as provided in Section 18.710.060 for the following actions: a. Ground disturbance(s)or land form alterations involving more than 50 cubic yards of material; Sensitive Lands 18.510-4 Code- id -Proposed Amendment Exhibit A Attachment 1 b b. Repair, reconstruction, or improvement of an existing structure or utility, the cost of which equals or exceeds 50 percent of the market value of the structure prior to the improvement or the damage requiring reconstruction; c. Residential and nonresidential structures intended for human habitation;and d. Accessory structures that are greater than 528 square feet in size, . 2. The approval authority shall approve, approve with conditions, or deny a sensitive lands review application using the approval criteria provided in Section 18.510.070. G. Sensitive lands approvals issued by the hearings officer. 1. Sensitive land reviews within special flood hazard areas shall by processed through a Type III-HO procedure, as provided in Section 18.710.070, for the following actions: a. Ground disturbance(s)or landform alterations in all floodway areas; b. Ground disturbance(s)or landform alterations in floodway fringe locations involving more than 50 cubic yards of material; c. Repair, reconstruction, or improvement of an existing structure or utility, the cost of which equals or exceeds 50 percent of the market value of the structure prior to the improvement or the damage requiring reconstruction provided no development occurs in the floodway; d. Structures intended for human habitation; and e. Accessory structures that are greater than 528 square feet in size, outside of floodway areas. 2. The approval authority shall approve, approve with conditions, or deny a sensitive lands review application using the approval criteria provided in Section 18.510.070. H. Other uses. Except as explicitly authorized by other provisions of this chapter, all other uses are prohibited on sensitive land areas. I. Nonconforming uses. A use established prior to the effective date of this title, which would be prohibited by this chapter or that would be subject to the limitations and controls imposed by this chapter, shall be considered a nonconforming use. Nonconforming uses shall be subject to the provisions of Chapter 18.50,Nonconforming Circumstances. (Ord. 17-22 §2) 18.510.030 Administrative Provisions A. Interagency coordination. The approval authority shall review all applications for a sensitive lands review to determine that all necessary approvals shall be obtained from those federal, state, or local governmental agencies, from which prior approval is also required. As provided in CWS "Design and Construction Standards,"the necessary permits for all "development"shall include a CWS service provider letter, which specifies the conditions and requirements necessary, if any,for an applicant to comply with CWS water quality protection standards and for the agency to issue a stormwater connection permit. Sensitive Lands 18.510-5 Code Update: "/"Proposed Amendment Exhibit A Attachment lb B. Alteration or relocation of water course. 1. The director shall notify communities adjacent to the affected area and the State Department of Land Conservation and Development prior to any alteration or relocation of a watercourse, and submit evidence of such notification to the Federal Insurance Administration; 2. The director shall require that maintenance is provided within the altered or relocated portion of a watercourse so that the flood-carrying capacity is not diminished. C. Applicable standards and criteria.The approval authority shall apply the standards and criteria provided in this chapter when reviewing an application for a sensitive lands review. D. Elevation and floodproofing certification. The approval authority shall require that the elevations and floodproofing certification required in Subsection 18.510.030.E be provided prior to permit issuance and verification upon occupancy and final approval. E. Maintenance of records. 1. Where base flood elevation data is provided through the flood insurance study,the building official shall obtain and record the actual elevation (in relation to mean sea level) of the lowest floor (including basement) of all new or substantially improved structures, and whether or not the structure contains a basement; 2. For all new or substantially improved floodproofed structures,the building official shall: a. Verify and record the actual elevation(in relation to mean sea level); and b. Maintain the floodproofing certifications required in this chapter. 3. The director shall maintain for public inspection all other records pertaining to the provisions in this chapter. (Ord. 17-22 §2) 18.510.040 General Provisions for Special Flood Hazard Areas A. Review. The approval authority shall review all applications to determine whether proposed building sites will minimize the potential for flood damage. B. Special flood hazard. The areas of special flood hazard identified by FEMA in a scientific and engineering report entitled "The Flood Insurance Study for Washington County, Oregon and Incorporated Areas effective November 1,2016 October 19,2018"with accompanying Flood Insurance Map is hereby adopted by reference and declared to be a part of this ordinance. C. Base flood elevation data. When base flood elevation data has not been provided in compliance with Subsection 18.510.040.B, the approval authority shall obtain, review and reasonably utilize any base flood elevation and floodway data available from a federal, state or other source, in order to administer Subsections 18.510.040.M and N. D. Test of reasonableness. Where elevation data is not available either through the flood insurance study or from another authoritative source,applications for building permits shall be reviewed to assure that the potential for flood damage to the proposed construction will be minimized. The test of reasonableness is a local judgment and includes use of historical data, high water marks, photographs Sensitive Lands 18.510-6 Code "^date: ""Proposed Amendment Exhibit A Attachment 1 b of past flooding, etc., where available. Failure to elevate at least 2 feet above grade in these sensitive land areas may result in higher insurance rates. E. Resistant to flood damage.All new construction and substantial improvements,including manufactured homes,shall be constructed with materials and utility equipment resistant to flood damage. F. Minimize flood damage. All new construction and substantial improvements, including manufactured homes, shall be constructed using methods and practices that minimize flood damage. G. Equipment protection. Electrical, heating, ventilation, plumbing, and air-conditioning equipment and other service facilities shall be designed or otherwise elevated or located so as to prevent water from entering or accumulating within the components during conditions of flooding. H. Water supply systems. All new and replacement water supply systems shall be designed to minimize or eliminate infiltration of floodwater into the system. I. Anchoring. All new construction, all manufactured homes and substantial improvements shall be anchored to prevent flotation, collapse, or lateral movement of the structure. J. Sanitary sewerage systems. New and replacement sanitary sewerage systems shall be designed to minimize or eliminate infiltration of floodwater into the systems and discharge from the systems into floodwater. K. On-site wasteter disposal systems. On-site wasteter disposal systems shall be located to avoid impairment to them or contamination from them during flooding. L. Residential construction. 1. New construction and substantial improvement of any residential structure,including manufactured homes,shall have the lowest floor,including the basement,elevated at least 1 foot above base flood elevation; 2. Fully enclosed areas below the lowest floor that are subject to flooding are prohibited, or shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of floodwater. Designs for meeting this requirement shall either be certified by a registered professional engineer or architect, or shall meet or exceed the following minimum criteria: a. A minimum of 2 openings having a total net area of not less than 1 square inch for every square foot of enclosed area subject to flooding shall be provided; b. The bottom of all openings shall be no higher than 1 foot above grade; and c. Openings may be equipped with screens, louvers, or other coverings or devices, provided that they permit the automatic entry and exit of flood waters. 3. Manufactured homes shall be securely anchored to an adequately anchored permanent foundation system to prevent flotation, collapse, and lateral movement during the base flood. Anchoring methods may include, but are not limited to, use of over-the-top or frame ties to ground anchors. Electrical crossover connections shall be a minimum of 12 inches above base flood elevation. Sensitive Lands 18.510-7 Code Update: "' 'Proposed Amendment Exhibit A Attachment 1b M. Nonresidential construction. New construction and substantial improvement of any commercial, industrial, or other nonresidential structure shall either have the lowest floor, including basement, elevated to the level of the base flood elevation,or together with attendant utility and sanitary facilities, shall: 1. Be floodproofed so that below the base flood level the structure is watertight with walls substantially impermeable to the passage of water; 2. Have structural components capable of resisting hydrostatic and hydrodynamic loads and effects of buoyancy; 3. Be certified by a registered professional engineer or architect that the design and methods of construction are in compliance with accepted standards of practice for meeting provisions of this subsection based on their development or review of the structural design, specifications and plans. Such certifications shall be provided to the building official as provided in 18.510.030.E.2; and 4. Nonresidential structures that are elevated, not floodproofed, shall meet the same standards for space below the lowest floor as described in Paragraph 18.510.040.L.2.Applicants flood-proofing nonresidential buildings shall be notified that flood insurance premiums will be based on rates that are 1 foot below the floodproofed level(e.g., a building constructed to the base flood level will be rated as 1 foot below that level). N. Subdivisions and partitions in special flood hazard areas. Subdivisions and partitions in the special flood hazard area shall meet the following criteria: 1. The design shall minimize the potential for flood damage; 2. Public utilities and facilities such as sewer, gas, electrical, and water systems shall be located and constructed so as to minimize flood damage; 3. Adequate drainage shall be provided to reduce exposure to flood damage; and 4. For subdivisions or partitions that contain more than 50 lots or 5 acres and where base flood elevation data is not available from the Federal Emergency Management Agency (FEMA) or another authoritative source, the applicant shall generate base flood elevation data to be reviewed as part of the application. 0. Recreational vehicles.Recreational vehicles placed on sites within Zones Al-A30,AH, and AE on the flood insurance rate map either: 1. Are on the site for fewer than 180 consecutive days; 2. Are fully licensed and ready for highway use: a. Are on wheels or jacking system, b. Are attached to the site only by quick disconnect type utilities and security devices, and have no permanently attached additions, or c. Meet the requirements of Subsections 18.510.040.E,F,I,and L and the elevation and anchoring requirements for manufactured homes. Sensitive Lands 18.510-8 Proposed Amendment Exhibit A Attachment 1 b P. Critical facilities. Construction of new critical facilities shall be,to the extent possible,located outside of the limits of the special flood hazard area.Construction of new critical facilities shall be permissible within the special flood hazard area if no feasible alternative site is available. Critical facilities constructed within the special flood hazard area shall have the lowest floor elevated 3 feet above base flood elevation or to the height of the 500-year flood, whichever is higher. Access to and from the critical facility should also be protected to the height utilized above. Floodproofing and sealing measures shall be taken to ensure that toxic substances will not be displaced by or released into floodwaters. Access routes elevated to or above the level of the base flood elevation shall be provided to all critical facilities to the extent possible. Q. Severability. If any section, clause, sentence, or phrase of the ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this chapter. R. Definitions.The following definitions are only applicable to this section: 1. Basement-Any area of the building having its floor subgrade(below ground level)on all sides. 2_1. DEVELOPMENT-Developmentmeens;aAny man-made change to improved or unimproved real estate, including but not limited to buildings or other structures, mining, dredging, filling, grading,paving,excavation or drilling operations or storage of equipment or materials. 3. Elevated Building — For insurance purposed, a non-basement building and that has its lowest elevated floor raised above ground level by foundation walls, shear walls, posts,piers, pilings, or columns. 4. -e e e • _ - •-• • - •_• - • 'Flood Insurance Rate Map(FIRM)means an-The official map of a community,on which the Federal Insurance Administrator has delineated both the special hazard areas and the risk premium zones applicable to the community.A FIRM that has been made available digitally is called a Digital Flood Insurance Rate Map(DFIRM). 5_3. FLOOD INSURANCE STUDYFIood Insurance Study (FIS) means- - tThe official report provided by the Federal Insurance Administration that includes flood profiles,the Flood Boundary- Floodway Map,and the water surface elevation of the base flood. 6. 4. r OWEQT F OOR owest Floor - 4The lowest floor of the lowest enclosed area (including basement). An unfinished or flood resistant enclosure, usable solely for parking of vehicles, building access or storage in an area other than a basement area is not considered a building's lowest floor; Provided, that such enclosure is not built so as to render the structure in violation of the applicable non-elevation design requirements of Section 60.3. 7_ . • _ • - e e' 1-Manufactured Home-means-aA structure,transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when attached to the required utilities.The term"manufactured"home does not include a"recreational vehicle." 8. Manufactured Home Park or Subdivision-A parcel(or contiguous parcels)of land divided into two or more manufactured home lots for rent or sale. 99:. • . -e• - • - e• ew Construction - means-74=or the purposes of determining insurance rates,structures for which the"start of construction"commenced on or after the effective Sensitive Lands 18.510-9 Code-Upa. z/l7Pronosed Amendment Exhibit A Attachment lb date of an initial FIRM or after December 31, 1974,whichever is later,and includes any subsequent improvements to such structures. For floodplain management purposes, new construction means structures for which the start of construction commenced on or after the effective date of a floodplain management regulation adopted by a community and includes any subsequent improvements to such structures. 10. 7. RECREATIONAL VEHICLERecreational Vehicle -iffeaffs-aA vehicle which is: (a)Built on a single chassis;(b)400 square feet or less when measured at the largest horizontal projection;(c) Designed to be self-propelled or permanently towable by a light duty truck; and (d) Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping,travel,or seasonal use. 11. S. START OF CONSTRUCTIONStart of Construction--ilncludes substantial improvement,and means the date the building permit was issued, provided the actual start of construction, repair, reconstruction,placement or other improvement was within 180 days of the permit date.The actual start means either the first placement of permanent construction of a structure on a site,such as the pouring of slab or footings, the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation,such as clearing,grading and filling;nor does it include the installation of streets or walkways;nor does it include excavation for a basement, footings,piers,or foundations or the erection of temporary forms;nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure.For a substantial improvement,the actual start of construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that alteration affects the external dimensions of the building. 12. 9—StructureSTRUCTURE means,_4For floodplain management purposes, a walled and roofed building, including a gas or liquid storage tank, that is principally above ground;a:s well as a 13. 44—Substantial DamageUBSTANTIAL DAMAGE means=damage of any origin sustained by a structure whereby the cost of restoring the structure to its before-damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. 14. Substantial Improvement-Any reconstruction,rehabilitation, addition,or other improvement of a structure,the cost of which equals or exceeds 50 percent of the market value of the structure either: a. Before the"start of construction"of the improvement; or b. If the structure has been damaged and is being restored,before the damage occurred. c. The term does not,however, include either: i. Any project for improvement of a structure to correct existing violations of state or local health, sanitary,or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions or 4,1 Any alteration of a structure listed on the National Register of Historic Places or a State Inventory of Historic Places,provided that the alteration will not preclude the structure's designation as a`historic structure'. 15. 4-1--ViolationIOLATION mcana= tine failure of a structure or other development to be fully compliant with the community's flood plain management regulations. A structure or other development without the elevation certificate,other certifications,or other evidence of compliance Sensitive Lands 18.510-10 Code Update: ""'Proposed Amendment Exhibit A Attachment lb required in Section 60.3(b)(5), (c)(4), (c)(10), (d)(3), (e)(2), (e)(4), or (e)(5) is presumed to be in violation until such time as that documentation is provided. S. Disclaimer of liability.This section provides a reasonable degree of flood protection but does not imply total flood protection. T. Greater restriction. This section shall not in any way impair or remove the necessity of compliance with any other applicable laws, ordinances, regulations, etc. Where this section imposes a greater restriction,the provisions of this section shall control. (Ord. 17-22 §2) U. New technical data. Notify FEMA within 6 months of project completion when an applicant has obtained a Conditional Letter of Map Revision(CLOMR) from FEMA, or when development altered a watercourse, modified floodplain boundaries, or modified Base Flood Elevations. This notification shall be provided as a Letter of Map Revision(LOMR). 18.510.050 General Provisions for Wetlands A. Code compliance requirements. Wetland regulations apply to those areas classified as significant on the City of Tigard"Wetland and Streams Corridors Map,"and to a vegetated corridor ranging from 25 to 200 feet wide, measured horizontally, from the defined boundaries of the wetland, as provided in "Table 3.1, Vegetated Corridor Widths," and "Appendix C, Natural Resource Assessments," of the CWS"Design and Construction Standards."Wetland locations may include but are not limited to those areas identified as wetlands in "Wetland Inventory and Assessment for the City of Tigard, Oregon," Fishman Environmental Services, 1994. B. Delineation of wetland boundaries. Precise boundaries may vary from those shown on wetland maps; specific delineation of wetland boundaries may be necessary. Wetland delineation will be done by qualified professionals at the applicant's expense. (Ord. 17-22 §2) 18.510.060 Lapse of Approval A. Lapse of approval.Approval of a sensitive lands review shall lapse if: 1. Substantial construction of the approved plan has not begun within a 1.5 year period; or 2. Construction on the site is a departure from the approved plan. B. Extensions.The director shall,upon written request by the applicant,grant an extension of the approval period not to exceed 1 year,provided that: 1. No changes are made on the original plan as approved; 2. The applicant can show intent of initiating construction of the site within the 1-year extension period; and 3. There have been no changes to the applicable comprehensive plan policies and ordinance provisions on which the approval was based. (Ord. 17-22 §2) 18.510.070 Sensitive Lands Applications A. Approval required. An applicant, who wishes to develop within a sensitive area, as defined in this chapter, shall obtain approval in certain situations. Depending on the nature and intensity of the Sensitive Lands 18.510-11 Code Update: "/4"Proposed Amendment Exhibit A Attachment lb proposed activity within a sensitive area,either a Type II or Type III review is required, as provided in Subsections 18.510.020.F and G.The approval criteria for different types of sensitive areas are provided in Subsections 18.510.070.B—E. B. Within the special flood hazard area.The approval authority shall approve or approve with conditions an application for sensitive lands review within the special flood hazard area when all of the following criteria are met: 1. Compliance with all of the applicable requirements of this title; 2. Land form alterations shall preserve or enhance the special flood hazard area storage function and maintenance of the zero-foot rise floodway shall not result in any encroachments, including fill, new construction,substantial improvements and other development unless certified by a registered professional engineer that the encroachment will not result in any increase in flood levels during the base flood discharge; a. If in the floodway and no-rise requirement is met, the development will comply with all applicable flood hazard reduction provisions. 3. Land form alterations or developments within the special flood hazard area shall be allowed only in areas designated as commercial or industrial on the comprehensive plan land use map, except that alterations or developments associated with community service uses,utilities,or public support facilities shall be allowed on residentially zoned properties subject to applicable zoning standards; 4. Where a land form alteration or development is permitted to occur within the special flood hazard area it will not result in any increase in the water surface elevation of the 100-year flood; 5. The land form alteration or development plan includes a pedestrian/bicycle pathway in compliance with the adopted pedestrian/bicycle pathway plan, unless the construction of said pathway is deemed as untimely; 6. Pedestrian/bicycle pathway projects within the special flood hazard area shall include a wildlife habitat assessment that shows the proposed alignment minimizes impacts to significant wildlife habitat while balancing the community's recreation and environmental educational goals; 7. The necessary U.S. Army Corps of Engineers and State of Oregon Land Board, Division of State Lands, and CWS permits and approvals shall be obtained; and 8. Where land form alterations or development are allowed within and adjacent to the special flood hazard area,the city shall require the consideration of dedication of sufficient open land area within and adjacent to the special flood hazard area in compliance with the comprehensive plan. This area shall include portions of a suitable elevation for the construction of a pedestrian/bicycle pathway within the special flood hazard area in compliance with the adopted pedestrian/bicycle pathway plan. C. With steep slopes. The approval authority shall approve or approve with conditions an application for a sensitive lands review on slopes of 25 percent or greater or unstable ground when all of the following criteria are met: 1. Compliance with all of the applicable requirements of this title; Sensitive Lands 18.510-12 Proposed Amendment Exhibit A Attachment 1 b 2. The extent and nature of the proposed land form alteration or development will not create site disturbances to an extent greater than that required for the use; 3. The proposed land form alteration or development will not result in erosion,stream sedimentation, ground instability, or other adverse on-site and off-site effects or hazards to life or property; 4. The structures are appropriately sited and designed to ensure structural stability and proper drainage of foundation and crawl space areas for development with any of the following soil conditions: wet/high water table; high shrink-swell capability; compressible/organic; and shallow depth-to- bedrock; and 5. Where natural vegetation has been removed due to land form alteration or development, the areas not covered by structures or impervious surfaces will be replanted to prevent erosion in compliance with Chapter 18.320,Landscaping and Screening. D. Within drainageways. The approval authority shall approve or approve with conditions an application for a sensitive lands review within drainageways when all of the following criteria are met: 1. Compliance with all of the applicable requirements of this title; 2. The extent and nature of the proposed land form alteration or development will not create site disturbances to an extent greater than that required for the use; 3. The proposed land form alteration or development will not result in erosion,stream sedimentation, ground instability,or other adverse on-site and off-site effects or hazards to life or property; 4. The water flow capacity of the drainageway is not decreased; 5. Where natural vegetation has been removed due to land form alteration or development,the areas not covered by structures or impervious surfaces will be replanted to prevent erosion in compliance with Chapter 18.320,Landscaping and Screening; 6. The drainageway will be replaced by a public facility of adequate size to accommodate maximum flow in compliance with Clean Water Services requirements and the city's adopted stormwater master plan; 7. The necessary U.S. Army Corps of Engineers and State of Oregon Land Board, Division of State Lands, and CWS approvals shall be obtained; 8. Where land form alterations or development are allowed within and adjacent to the special flood hazard area,the city shall require the consideration of dedication of sufficient open land area within and adjacent to the special flood hazard area in compliance with the comprehensive plan.This area shall include portions of a suitable elevation for the construction of a pedestrian/bicycle pathway within the special flood hazard area in compliance with the adopted pedestrian bicycle pathway plan. E. Within wetlands. The approval authority shall approve or approve with conditions an application for a sensitive lands review within wetlands when all of the following criteria are met: 1. Compliance with all of the applicable requirements of this title; Sensitive Lands 18.510-13 Code pdate:-12/1-7Proposed Amendment Exhibit A Attachment lb 2. The proposed land form alteration or development is neither on wetland in an area designated as significant wetland on the comprehensive plan special flood hazard area and wetland map nor is within the vegetative corridor as provided in "Table 3.1 Vegetative Corridor Widths" and "Appendix C:Natural Resources Assessments"of the CWS "Design and Construction Standards," for such a wetland; 3. The extent and nature of the proposed land form alteration or development will not create site disturbances to an extent greater than the minimum required for the use; 4. Any encroachment or change in on-site or off-site drainage that would adversely impact wetland characteristics have been mitigated; 5. Where natural vegetation has been removed due to land form alteration or development, erosion control provisions of the Surface Water Management program of Washington County shall be met and areas not covered by structures or impervious surfaces will be replanted in like or similar species in compliance with Chapter 18.320, Landscaping and Screening; 6. All other sensitive lands requirements of this chapter have been met; 7. The necessary U.S. Army Corps of Engineers and State of Oregon Land Board, Division of State Lands, and CWS approvals shall be obtained; 8. The provisions of Chapter 18.520,Urban Forestry, shall be met; 9. Physical limitations and natural hazards, special flood hazard area and wetlands, natural areas,and parks, recreation and open space policies of the comprehensive plan have been met. (Ord. 17-22 §2) 18.510.080 Special Provisions within Locally Significant Wetlands and Along the Tualatin River,Fanno Creek,Ball Creek,and the South Fork of Ash Creek A. In order to address the requirements of Statewide Planning Goal 5 (Natural Resources) and the safe harbor provisions of the Goal 5 administrative rule (OAR 666-023-0030) pertaining to wetlands, all wetlands classified as significant on the City of Tigard "Wetlands and Streams Corridors Map" are protected.No land form alterations or developments are allowed within or partially within a significant wetland, except as allowed/approved in compliance with Section 18.510.120. B. In order to address the requirements of Statewide Planning Goal 5 (Natural Resources) and the safe harbor provisions of the Goal 5 administrative rule (OAR 660-023-0030) pertaining to riparian corridors, a standard setback distance or vegetated corridor area, measured horizontally from and parallel to the top of the bank, is established for the Tualatin River, Fanno Creek, Ball Creek, and the South Fork of Ash Creek. 1. The standard width for "good condition" vegetated corridors along the Tualatin River is 75 feet, unless wider in compliance with CWS "Design and Construction Standards," or modified in compliance with Section 18.510.120. If all or part of a locally significant wetland (a wetland identified as significant on the City of Tigard "Wetlands and Streams Corridors Map") is located within the 75-foot setback area, the vegetated corridor is measured from the upland edge of the associated wetland. Sensitive Lands 18.510-14 Code-Update;-1-2/1Proposed Amendment Exhibit A Attachment lb 2. The standard width for"good condition"vegetated corridors along Fanno Creek, Ball Creek, and the South Fork of Ash Creek is 50 feet, unless wider in compliance with CWS "Design and Construction Standards," or modified in compliance with Section 18.510.120. If all or part of a locally significant wetland(a wetland identified as significant on the City of Tigard"Wetlands and Streams Corridors Map") is located within the 50-foot setback area, the vegetated corridor is measured from the upland edge of the associated wetland. 3. The minimum width for "marginal or degraded condition"vegetated corridors along the Tualatin River, Fanno Creek, Ball Creek, and the South Fork of Ash Creek is 50 percent of the standard width,unless wider in compliance with CWS "Design and Construction Standards,"or modified in compliance with Section 18.510.120. 4. The determination of corridor condition shall be based on the natural resource assessment guidelines as provided in the CWS "Design and Construction Standards." 5. The standard setback distance or vegetated corridor area applies to all development proposed on property located within or partially within the vegetated corridors,except as allowed below: a. Roads, pedestrian or bike paths crossing the vegetated corridor from one side to the other in order to provide access to the sensitive area or across the sensitive area,as approved by the city in compliance with Section 18.510.070 and by CWS"Design and Construction Standards"; b. Utility/service provider infrastructure construction (i.e. storm, sanitary sewer, water, phone, gas, cable, etc.), if approved by the city and CWS; c. A pedestrian or bike path, not exceeding 10 feet in width and in compliance with the CWS "Design and Construction Standards"; d. Grading for the purpose of enhancing the vegetated corridor,as approved by the city and CWS; e. Measures to remove or abate hazards,nuisances, or fire and life safety violations,as approved by the regulating jurisdiction; f. Enhancement of the vegetated corridor for water quality or quantity benefits, fish, or wildlife habitat,as approved by the city and CWS; g. Measures to repair, maintain, alter, remove, add to, or replace existing structures, roadways, driveways, utilities, accessory uses, or other developments provided they are in compliance with city and CWS regulations, and do not encroach further into the vegetated corridor or sensitive area than allowed by the CWS "Design and Construction Standards." 6. Land form alterations or developments located within or partially within the Goal 5 safeharbor setback or vegetated corridor areas established for the Tualatin River, Fanno Creek, Ball Creek, and the South Fork of Ash Creek that meet the jurisdictional requirements and permit criteria of the CWS, U.S. Army Corps of Engineers, Department of State Lands, or other federal, state, or regional agencies,are not subject to this subsection B,except where the: a. Land form alterations or developments are located within or partially within a good condition vegetated corridor, as provided in Paragraphs 18.510.080.B.1 and 2; Sensitive Lands 18.510-15 Code U^da`e: "/"Proposed Amendment Exhibit A Attachment 1b b. Land form alterations or developments are located within or partially within the minimum width area established for marginal or a degraded condition vegetated corridor, as provided in Paragraph 18.510.080.B 18.510.080.B.3. These exceptions reflect instances of the greater protection of riparian corridors provided by the safe harbor provisions of the Goal 5 administrative rule. (Ord. 17-22 §2) 18.510.090 Adjustments to Base Zone Standards A. Adjustment. The approval authority may approve up to 50 percent adjustment to any dimensional standard (e.g., setback, height or lot area) of the base zone to allow development when necessary to further the purpose of this chapter.The purpose of the adjustment process is to reduce adverse impacts on wetlands, stream corridors, fish and wildlife habitat, water quality and the potential for slope of flood hazards. The approval authority may impose any reasonable condition necessary to mitigate identified impacts resulting from development on otherwise unbuildable land. B. Adjustment criteria. A special adjustment to the standards in the applicable base zone is processed through a Type II procedure,as provided in Section 18.710.060,when development is proposed within or adjacent to the vegetated corridor area or within or adjacent to areas designated as"strictly limit"or "moderately limit" on the City of Tigard"Significant Habitat Areas Map."Verification of significant habitat boundaries shall be done in compliance with the procedures provided in Section 18.510.130. The approval authority shall approve or approve with conditions adjustments when all the following are met: 1. The adjustment is the minimum necessary to allow a permitted use, while at the same time minimizing disturbance to a water resource,riparian setback area or water quality buffer; 2. Explicit consideration has been given to maximizing vegetative cover,minimizing excavation and minimizing impervious surface area on buildable land; 3. Design options have been considered to reduce the impacts of development, including, but not limited to, multi-story construction, siting of the residence close to the street to reduce driveway distance, maximizing the use of native landscaping materials, minimizing parking areas, minimizing hydrologic impacts and garage space; 4. In no case shall the impervious surface area as a single-family residence (including the building footprint, driveway and parking areas, accessory structures, swimming pools and patios) exceed 3,000 square feet of a vegetated corridor area; 5. Assurances are in place to guarantee that future development will not encroach further on land under the same ownership within the vegetated corridor area; 6. Protected vegetated corridor,significant habitat areas and adjacent buffer areas shall be: a. Placed in a non-buildable tract or protected with a restrictive easement; b. Restoration and enhancement of habitat and buffer areas required, including monitoring for 5 years. (Ord. 17-22 §2) 18.510.100 Density Transfer and Reductions Sensitive Lands 18.510-16 Code Update: "'"Proposed Amendment Exhibit A Attachment lb A. Density transfer. Density may be transferred from vegetated corridor areas as provided in Sections 18.40.020 and 18.110.040. B. Density reduction.The minimum number of units required by Chapter 18.110,Residential Zones, may be waived if necessary to ensure that impacts on habitat areas are minimized. The amount of reduction in the minimum density shall be calculated by subtracting the number of square feet of inventoried significant habitat that is permanently protected from the total number of square feet used to calculate the minimum density requirement. The approval authority may impose any reasonable condition necessary to mitigate identified impacts resulting from development on otherwise unbuildable land. The adjustment shall be processed through a Type II procedure.The approval authority shall approve, approve with conditions or deny the adjustment provided that the proposal will directly result in the protection of significant habitat areas through placement in a non-buildable tract or protected with a restrictive easement. (Ord. 17-22 §2) 18.510.110 Variances to Section 18.510.080 Standards A. Approval process. Applications for variances from dimensional provisions of this chapter shall be processed through a Type II procedure,as provided in Section 18.710.060,using the criteria in Chapter 18.790,Variances and Adjustments. B. Additional criteria. In addition to the variance criteria in Chapter 18.790,Variances and Adjustments, all the following additional criteria shall be met to grant a variance to any dimensional standard of this chapter: 1. The variance is necessary to allow reasonable economic use of the subject property,which is owned by the applicant, and was not created after the effective date of this chapter; 2. Strict application of the provisions of this chapter would otherwise result in the loss of a buildable site for a use that is permitted outright in the base zone, and for which the applicant has submitted a formal application; 3. The applicant has exhausted all options available under this chapter to relieve the hardship; 4. Based on review of all required studies identical to those described in Section 3.02.5.c Tier 2 Alternatives Analysis of the CWS "Design and Construction Standards," the variance is the minimum necessary to afford relief, considering the potential for increased flood and erosion hazard, and potential adverse impacts on native vegetation, fish and wildlife habitat, and water quality; 5. Based on review of all required studies identical to those described in Section 3.02.5 of the CWS "Design and Construction Standards,"no significant adverse impacts on water quality, erosion or slope stability will result from approval of this hardship variance, or these impacts have been mitigated to the greatest extent possible; 6. Loss of vegetative cover shall be minimized. Any lost vegetative cover shall be replaced on-site, on a square foot for square foot basis, by native vegetation. (Ord. 17-22 §2) 18.510.120 Plan Amendment Option Sensitive Lands 18.510-17 Code-i p 7Proposed Amendment Exhibit A Attachment 1b A. Comprehensive plan amendment.Any owner of property affected by the Goal 5 safeharbor(1) protection of significant wetlands or(2)vegetated areas established for the Tualatin River,Fanno Creek,Ball Creek,and the South Fork of Ash Creek may apply for a comprehensive plan amendment as provided in Chapter 18.795,Map and Text Amendments.This amendment shall be based on a specific development proposal. The effect of the amendment would be to remove Goal 5 protection from the property,but not to remove the requirements related to the CWS Stormwater Connection Permit,which shall be addressed separately through an alternatives analysis, as described in Section 3.02.5 of the CWS"Design and Construction Standards."The applicant shall demonstrate that such an amendment is justified by either of the following: B. ESEE analysis. The applicant may prepare an environmental, social, economic and energy (ESEE) consequences analysis prepared in compliance with OAR 660-23-040. 1. The analysis shall consider the ESEE consequences of allowing the proposed conflicting use, considering both the impacts on the specific resource site and the comparison with other comparable sites within the Tigard Planning Area; 2. The ESEE analysis shall demonstrate to the satisfaction of the city council that the adverse economic consequences of not allowing the conflicting use are sufficient to justify the loss, or partial loss,of the resource; 3. In particular, ESEE analysis shall demonstrate why the use cannot be located on buildable land, consistent with the provisions of this chapter, and that there are no other sites within the Tigard Planning Area that can meet the specific needs of the proposed use; 4. The ESEE analysis shall be prepared by a team consisting of a wildlife biologist or wetlands ecologist and a land use planner or land use attorney, all of whom are qualified in their respective fields and experienced in the preparation of Goal 5 ESEE analysis; 5. If the application is approved, then the ESEE analysis shall be incorporated by reference into the Tigard Comprehensive Plan,and the"Tigard Wetland and Stream Corridor Map"shall be amended to remove the site from the inventory. C. Demonstration of change. In this case,the applicant shall demonstrate that the sensitive area site(s)no longer meet(s)the applicable significance threshold defined by the Goal 5 administrative rule,relative to other comparable resources within the Tigard Planning Area. 1. Significance thresholds are described and applied in the addendum to the City of Tigard Local Wetlands Inventory adopted by reference as part of this chapter. 2. In considering this claim, the city council shall determine that the decline in identified resource values did not result from a violation of this title. (Ord. 17-22 §2) 18.510.130 Significant Habitat Areas Map Verification Procedures A. Applicants who concur that the significant habitat areas map is accurate shall submit the following information to serve as the basis for verifying the boundaries of inventoried habitat areas: 1. Submission requirements. a. A detailed property description; Sensitive Lands 18.510-18 Gefle-b'pdatei-1.24-7Proposed Amendment Exhibit A Attachment lb b. A scale map of the property showing the locations of significant habitat areas, any existing built area,wetlands or water bodies,Clean Water Services'vegetated corridor,the special flood hazard area, the 1996 flood inundation line, and contour lines (2-foot intervals for slope less than 15 percent and 10-foot intervals for slopes 15 percent or greater); and c. A current aerial photograph of the property. 2. The approval authority's decision shall be based on consideration of submitted information, site visit information, and other factual information. Should the applicant disagree with the determination on the location of significant habitat areas on the property, the precise boundaries shall be verified by the applicant in compliance with the detailed delineation methodology outlined in Subsection 18.510.130.B. B. Applicants who believe that the map is inaccurate shall submit a detailed delineation conducted by a qualified professional in compliance with the following methodology to verify the precise boundaries of the inventoried habitat areas by means of a Type II procedure. 1. Verifying boundaries of inventoried riparian habitat.Locating habitat and determining its riparian habitat class is a 4-step process: a. Locate the water feature that is the basis for identifying riparian habitat. i. Locate the top of bank of all streams,rivers,and open water within 200 feet of the property. ii. Locate the special flood hazard area or 1996 flood inundation line, whichever is greater, within 100 feet of the property. iii. Locate all wetlands within 150 feet of the property. Identified wetlands on the property shall be further delineated consistent with methods currently accepted by the Oregon Division of State Lands and the U.S.Army Corps of Engineers. b. Identify the vegetative cover status of all areas on the property that are within 200 feet of the top of bank of streams,rivers,and open water,are wetlands or are within 150 feet of wetlands, and are flood areas and within 100 feet of flood areas. i. Vegetative cover status shall be as identified on the metro vegetative cover map. ii. The vegetative cover status of a property may be adjusted only if(a) the property was developed prior to the time the regional program was approved; or(b)an error was made at the time the vegetative cover status was determined. To assert the latter type of error, applicants shall submit an analysis of the vegetative cover on their property using summer 2002 aerial photographs and the following definition of vegetative cover types in Table 18.510.1. Table 18.510.1 Definitions of Vegetative Cover Types 111311211111111.11111111.110 Definition Low structure vegetation Areas that are part of a contiguous area 1 acre or larger of grass,meadow, or open soils croplands,or areas of open soils located within 300 feet of a surface stream(low structure ve:etation areas ma include areas of shrub Sensitive Lands 18.510-19 Code-Updte' rPronosed Amendment Exhibit A Attachment 1b vegetation less than 1 acre in size if they are contiguous with areas of grass,meadow, croplands, orchards, Christmas tree farms,holly farms,or areas of open soils located within 300 feet of a surface stream and together form an area of 1 acre in size or larger). Woody vegetation Areas that are part of a contiguous area 1 acre or larger of shrub or open or scattered forest canopy(less than 60 percent crown closure)located within 300 feet of a surface stream. Forest canopy Areas that are part of a contiguous grove of trees 1 acre or larger in area with approximately 60 percent or greater crown closure,irrespective of whether the entire grove is within 200 feet of the relevant water feature. c. Determine whether the degree that the land slope upward from all streams, rivers, and open water within 200 feet of the property is greater than or less than 25 percent(using the vegetated corridor measurement methodology as provided in Clean Water Services Design and Construction Standards; and d. Identify the riparian habitat classes applicable to all areas on the property using Table 18.510.2 and Table 18.510.3. Sensitive Lands 18.510-20 Code- pdate 7Proposed Amendment Exhibit A Attachment lb Table 18.510.2 Method for Locating Boundaries of Class I and II Riparian Areas Distance Development/Vegetation Status[1] in feet from Developed areas Woody vegetation water not providing Low structure vegetation (shrub and scattered Forest canopy (closed feature vegetative cover or open soils forest canopy) to open forest canopy) Surface streams 0-50 Class II Class I Class I Class I 50-100 Class II [2] Class I Class I 100-150 Class II [2]if slope>25 Class II [2]if slope> Class II [2] percent 25 percent 150-200 Class II [2]if slope>25 Class II [2]if slope> Class II [2]if slope> percent 25 percent 25 percent Wetlands(Wetland feature itself is a Class I Riparian Area) 0-100 Class II [2] Class I Class I 100-150 Class II[2] Flood Areas(Undeveloped portion of flood area is a Class I Riparian Area) 0-100 I 'Class II [2] Class II [2] [1] The vegetative cover type assigned to any particular area was based on 2 factors:the type of vegetation observed in aerial photographs and the size of the overall contiguous area of vegetative cover to which a particular piece of vegetation belonged.As an example of how the categories were assigned,in order to qualify as a"forest canopy"the forested area had to be part of a larger patch of forest land at least 1 acre in size. [2] Areas that have been identified as habitats of concern,as designated on the Metro Habitats of Concern Map, shall be treated as Class I riparian habitat areas in all cases, subject to the provision of additional information that establishes that they do not meet the criteria used to identity habitats of concern as described in Metro's Technical Report for Fish and Wildlife.Examples of habitats of concern include: Oregon white oak woodlands,bottomland hardwood forests,wetlands, native grasslands,riverine islands or deltas,and important wildlife migration corridors. Table 18.510.3 Tualatin Basin "Limit" Decision I 1] Conflicting Use Category Resource Future Urban Category High Intensity (2002 and 2004 Non-Urban Urban Other Urban additions) (outside UGB) Class I&II Riparian Inside Moderately Limit Strictly Limit Strictly Limit N/A Vegetated Corridor Class I&II Riparian Moderately Limit Moderately Limit Moderately Limit Moderately Limit Outside Vegetated Corridor All other Resource Areas Lightly Limit Lightly Limit Lightly Limit Lightly Limit Inner Impact Area Lightly Limit Lightly Limit Lightly Limit Lightly Limit Outer Impact Area Lightly Limit Lightly Limit Lightly Limit Lightly Limit Sensitive Lands 18.510-21 Cede-bpd rProposed Amendment Exhibit A Attachment 1 b [1] Vegetated corridor standards are applied consistently throughout the District; in HIU areas they supersede the"limit"decision. 2. Verifying boundaries of inventoried upland habitat was identified based on the existence of contiguous patches of forest canopy, with limited canopy openings. The "forest canopy" designation is made based on analysis of aerial photographs as part of determining the vegetative cover status of land within the region. Upland habitat shall be as identified on the Significant Habitat Areas Map unless corrected as provided in this subsection. a. The only allowed corrections to the vegetative cover status of a property area as follows: i. To correct errors made when the vegetative status of an area was determined based on analysis of the aerial photographs used to inventory the habitat. The perimeter of an area delineated as"forest canopy"on the Metro Vegetative Cover Map may be adjusted to more precisely indicate the dripline of the trees within the canopied area provided that no areas providing greater than 60 percent canopy crown closure are de-classified from the"forest canopy" designation. To assert such errors, applicants shall submit an analysis of the vegetative habitat cover on their property using the aerial photographs that were used to inventory the habitat and the definitions of the different vegetative cover types provided in Table 18.510.1; and ii. To remove tree orchards and Christmas tree farms from inventoried habitat; provided, however, that Christmas tree farms where the trees were planted prior to 1975 and have not been harvested for sale as Christmas trees shall not be removed from the habitat inventory. b. If the vegetative cover status of any area identified as upland habitat is corrected in compliance with Subparagraph 18.510.130.B.2.a to change the status of an area originally identified as "forest canopy,"then such area shall not be considered upland habitat unless it remains part of a forest canopy opening less than 1 acre in area completely surrounded by an area of contiguous forest canopy. (Ord. 17-22 §2) ■ Sensitive Lands 18.510-22 Cie-Update -7Proposed Amendment Exhibit B Excerpt from 18.30,Definitions 18.30.020.A Definitions 70. Flood-related definitions: a. "Base flood" - The flood having a one percent chance of being equaled or exceeded in any given year.Also referred to as the"100-year flood." b. "Critical facility"- A facility for which even a slight chance of flooding might be too great. Critical facilities include,but are not limited to, schools;nursing homes;hospitals;police,fire, and emergency response installations; and installations that produce, use, or store hazardous materials or hazardous waste. c. "Flood"-A general and temporary condition of partial or complete inundation of normally dry land areas from the overflow of inland or tidal waters or the unusual and rapid accumulation of runoff of surface waters from any source. d. "Floodway"-The channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one foot. e. "Floodway fringe"-The area of the special flood hazard area lying outside of the floodway. f. "Special Flood Hazard Area" - The land area covered by the floodwaters of the base flood is the Special Flood Hazard Area (SFHA) on NFIP maps. The SFHA is the area where the National Flood Insurance Program's (NFIP's) floodplain management regulations must be enforced and the area where the mandatory purchase of flood insurance applies. The SFHA includes Zones A, AO, AH, A1-30, AE, A99, AR, AR/A1-30, ARAE, AR/AO, AR/AH, AR/A,VO,V 1-30,VE, and V. Also referred to as the"100-year floodplain." Proposed Amendment Exhibit C Chapter 18.510 SENSITIVE LANDS Sections: 18.510.010 Purpose 18.510.020 Applicability 18.510.030 Administrative Provisions 18.510.040 General Provisions for Special Flood Hazard Areas 18.510.050 General Provisions for Wetlands 18.510.060 Lapse of Approval and Extensions 18.510.070 Sensitive Lands Applications 18.510.080 Development within Locally Significant Wetlands and Along the Tualatin River, Fanno Creek,Ball Creek,and the South Fork of Ash Creek 18.510.090 Adjustments to Base Zone Standards 18.510.100 Density Transfer and Reductions • 18.510.110 Variances to Section 18.510.080 Standards 18.510.120 Plan Amendment Option 18.510.130 Significant Habitat Areas Map Verification Procedures 18.510.010 Purpose A. Maintain integrity of rivers, streams, and creeks. Sensitive land regulations in this chapter are intended to maintain the integrity of the rivers, streams, and creeks in Tigard by minimizing erosion,promoting bank stability, maintaining and enhancing water quality and fish and wildlife habitats, and preserving scenic quality and recreation potential. B. Implement comprehensive plan and floodplain management program. The regulations of this chapter are intended to implement the comprehensive plan and the city's floodplain management program as required by the Federal Emergency Management Agency (FEMA) through the National Flood Insurance Program,to help to preserve sensitive land areas from encroaching use, and to maintain the October 19,2018,zero-foot rise floodway elevation. C. Implement Clean Water Service (CWS) design and construction standards. The regulations of this chapter are intended to protect the beneficial uses of water within the Tualatin River Basin in compliance with the CWS"Design and Construction Standards." D. Implement the Metro Urban Growth Management Functional Plan. The regulations of this chapter are intended to protect the beneficial water uses and functions and values of resources within water quality and flood management areas and to implement the performance standards of the Metro Urban Growth Management Functional Plan. E. Implement Statewide Planning Goal 5(Natural Resources).The regulations in this chapter are intended to address the requirements of Statewide Planning Goal 5 (Natural Resources) and the safe harbor provisions of the Goal 5 administrative rule pertaining to wetland and riparian corridors. F. Protect public health, safety, and welfare. Sensitive land areas are designated as such to protect the public health,safety,and welfare of the community through the regulation of these sensitive land areas. G. Location. Sensitive lands are lands potentially unsuitable for development because of their location within: Sensitive Lands 18.510-1 Proposed Amendment Exhibit C 1. The special flood hazard area or 1996 flood inundation line, whichever is greater; 2. Natural drainageways; 3. Wetland areas that are regulated by the other agencies including the U.S.Army Corps of Engineers and the Division of State Lands, or are designated as significant wetland on the City of Tigard "Wetland and Stream Corridors Map"; 4. Steep slopes of 25 percent or greater and unstable ground; and 5. Significant fish and wildlife habitat areas designated on the City of Tigard "Significant Habitat Areas Map." (Ord. 17-22 §2) 18.510.020 Applicability A. CWS stormwater connection permit. All proposed development shall obtain a stormwater connection permit from CWS in compliance with its design and construction standards. B. Outright permitted uses with no approval required. Except as provided below and by Subsections 18.510.020.D, F, and G of this section, the following uses are outright permitted uses within drainageways, slopes that are 25 percent or greater,and unstable ground when the use does not involve paving.For the purposes of this chapter,the word"structure"shall exclude: children's play equipment, picnic tables, sand boxes, grills,basketball hoops, and similar recreational equipment. 1. Accessory uses such as lawns, gardens, or play areas; except in a water quality sensitive area or vegetated corridor, as defined in the CWS "Design and Construction Standards" or the Statewide Goal 5 vegetated corridor established for the Tualatin River, as defined in Section 18.510.080. 2. Farm uses conducted without locating a structure within the sensitive land area; except in a water quality sensitive area or vegetative corridor, as defined in CWS "Design and Construction Standards"or the Statewide Goal 5 vegetated corridor established for the Tualatin River,as defined in Section 18.510.080. 3. Community recreation uses, excluding structures; except in a water quality sensitive area or vegetated corridor, as defined in the CWS "Design and Construction Standards" or the Statewide Goal 5 vegetated corridor established for the Tualatin River, as defined in Section 18.510.080. 4. Public and private conservation areas for water, soil, open space, forest, and wildlife resources. 5. Removal of poison oak,tansy ragwort,blackberry, English ivy,or other noxious vegetation. 6. Maintenance of floodway excluding re-channeling; except in a water quality sensitive area or vegetated corridor, as defined in the CWS "Design and Construction Standards" or the Statewide Goal 5 vegetated corridor established for the Tualatin River, as defined in Section 18.510.080. 7. Fences; except in a water quality sensitive area or vegetated corridor, as defined in the CSW "Design and Construction Standards"; or the Statewide Goal 5 vegetated corridor established for the Tualatin River, as defined in Section 18.510.080. Sensitive Lands 18.510-2 Proposed Amendment Exhibit C 8. Accessory structures that are less than 120 square feet in size; except in a water quality sensitive area or vegetated corridor, as defined in the CSW "Design and Construction Standards"; or the Statewide Goal 5 vegetated corridor established for the Tualatin River, as defined in Section 18.510.080. 9. Land form alterations involving up to 10 cubic yards of material;except in a water quality sensitive area or vegetated corridor, as defined in the CSW "Design and Construction Standards"; or the Statewide Goal 5 vegetated corridor established for the Tualatin River, as defined in Section 18.510.080. C. Exemptions. When performed under the direction of the city, the following shall be exempt from the provisions of this section: 1. Responses to public emergencies, including emergency repairs to public facilities; 2. Stream and wetlands restoration and enhancement programs, except in special flood hazard areas when meeting the definition of development in paragraph 18.510.040.R.1; 3. Non-native vegetation removal; 4. Planting of native plant species; and 5. Routine maintenance or replacement of existing public facilities projects, except in special flood hazard areas when meeting the definition of development in paragraph 18.510.040.R.1. D. Jurisdictional wetlands. Landform alterations or developments that are only within wetland areas that meet the jurisdictional requirements and permit criteria of the U.S.Army Corps of Engineers,Division of State Lands, CWS, or other federal,state, or regional agencies,and are not designated as significant wetlands on the City of Tigard"Wetland and Streams Corridors Map,"do not require a sensitive lands review. The city shall require that all necessary approvals from other agencies are obtained. All other applicable city requirements shall be met, including sensitive land reviews for areas within the special flood hazard area, slopes of 25 percent or greater or unstable ground, drainageways, and wetlands that are not under state or federal jurisdiction. E. Administrative sensitive lands review. 1. Administrative sensitive lands reviews within the special flood hazard area (excluding the floodway), drainageway, slopes that are 25 percent or greater, and unstable ground shall be processed through a Type I procedure,as provided in Section 18.710.050,for the following actions: a. The repair,reconstruction, or improvement of an existing structure or utility,the cost of which is less than 50 percent of the market value of the structure prior to the improvement or the damage requiring reconstruction. b. Actions within the special flood hazard area: i. The construction of accessory structures up to 528 square feet in size; and ii. Any land formations involving up to 50 cubic yards of material. Sensitive Lands 18.510-3 Proposed Amendment Exhibit C c. Actions within drainageways and slopes that are 25 percent or greater, and unstable ground: i. Minimal ground disturbances or landform alterations involving 10 to 50 cubic yards of material; and ii. Building permits for accessory structures that are 120 to 528 square feet in size. 2. The approval authority shall approve, approve with conditions, or deny a sensitive land review application using the standards and approval criteria Sections 18.510.040, 18.510.050, 18.510.070 and 18.510.080. F. Sensitive lands approvals issued by the director. 1. Sensitive land reviews within drainageways, slopes that are 25 percent or greater or unstable ground, and wetland areas that are not regulated by other local, state, or federal agencies and are designated as significant wetlands on the City of Tigard "Wetland and Streams Corridors Map" shall be processed through a Type II procedure,as provided in Section 18.710.060 for the following actions: a. Ground disturbance(s)or land form alterations involving more than 50 cubic yards of material; b. Repair, reconstruction, or improvement of an existing structure or utility, the cost of which equals or exceeds 50 percent of the market value of the structure prior to the improvement or the damage requiring reconstruction; c. Residential and nonresidential structures intended for human habitation; and d. Accessory structures that are greater than 528 square feet in size. 2. The approval authority shall approve, approve with conditions, or deny a sensitive lands review application using the approval criteria provided in Section 18.510.070. G. Sensitive lands approvals issued by the hearings officer. 1. Sensitive land reviews within special flood hazard areas shall by processed through a Type III-HO procedure, as provided in Section 18.710.070,for the following actions: a. Ground disturbance(s) or landform alterations in all floodway areas; b. Ground disturbance(s)or landform alterations in floodway fringe locations involving more than 50 cubic yards of material; c. Repair, reconstruction, or improvement of an existing structure or utility, the cost of which equals or exceeds 50 percent of the market value of the structure prior to the improvement or the damage requiring reconstruction provided no development occurs in the floodway; d. Structures intended for human habitation; and e. Accessory structures that are greater than 528 square feet in size, outside of floodway areas. Sensitive Lands 18.510-4 Proposed Amendment Exhibit C 2. The approval authority shall approve,approve with conditions,or deny a sensitive lands review application using the approval criteria provided in Section 18.510.070. H. Other uses. Except as explicitly authorized by other provisions of this chapter, all other uses are prohibited on sensitive land areas. I. Nonconforming uses. A use established prior to the effective date of this title, which would be prohibited by this chapter or that would be subject to the limitations and controls imposed by this chapter, shall be considered a nonconforming use. Nonconforming uses shall be subject to the provisions of Chapter 18.50,Nonconforming Circumstances.(Ord. 17-22 §2) 18.510.030 Administrative Provisions A. Interagency coordination. The approval authority shall review all applications for a sensitive lands review to determine that all necessary approvals shall be obtained from those federal, state, or local governmental agencies, from which prior approval is also required. As provided in CWS "Design and Construction Standards,"the necessary permits for all "development"shall include a CWS service provider letter,which specifies the conditions and requirements necessary,if any,for an applicant to comply with CWS water quality protection standards and for the agency to issue a stormwater connection permit. B. Alteration or relocation of water course. 1. The director shall notify communities adjacent to the affected area and the State Department of Land Conservation and Development prior to any alteration or relocation of a watercourse, and submit evidence of such notification to the Federal Insurance Administration; 2. The director shall require that maintenance is provided within the altered or relocated portion of a watercourse so that the flood-carrying capacity is not diminished. C. Applicable standards and criteria.The approval authority shall apply the standards and criteria provided in this chapter when reviewing an application for a sensitive lands review. D. Elevation and floodproofing certification. The approval authority shall require that the elevations and floodproofing certification required in Subsection 18.510.030.E be provided prior to permit issuance and verification upon occupancy and final approval. E. Maintenance of records. 1. Where base flood elevation data is provided through the flood insurance study,the building official shall obtain and record the actual elevation (in relation to mean sea level) of the lowest floor (including basement) of all new or substantially improved structures, and whether or not the structure contains a basement; 2. For all new or substantially improved floodproofed structures,the building official shall: a. Verify and record the actual elevation(in relation to mean sea level); and b. Maintain the floodproofing certifications required in this chapter. Sensitive Lands 18.510-5 Proposed Amendment Exhibit C 3. The director shall maintain for public inspection all other records pertaining to the provisions in this chapter. (Ord. 17-22 §2) 18.510.040 General Provisions for Special Flood Hazard Areas A. Review. The approval authority shall review all applications to determine whether proposed building sites will minimize the potential for flood damage. B. Special flood hazard. The areas of special flood hazard identified by FEMA in a scientific and engineering report entitled "The Flood Insurance Study for Washington County, Oregon and Incorporated Areas effective October 19, 2018" with accompanying Flood Insurance Map is hereby adopted by reference and declared to be a part of this ordinance. C. Base flood elevation data. When base flood elevation data has not been provided in compliance with Subsection 18.510.040.B, the approval authority shall obtain, review and reasonably utilize any base flood elevation and floodway data available from a federal, state or other source, in order to administer Subsections 18.510.040.M and N. D. Test of reasonableness. Where elevation data is not available either through the flood insurance study or from another authoritative source, applications for building permits shall be reviewed to assure that the potential for flood damage to the proposed construction will be minimized. The test of reasonableness is a local judgment and includes use of historical data, high water marks, photographs of past flooding, etc., where available. Failure to elevate at least 2 feet above grade in these sensitive land areas may result in higher insurance rates. E. Resistant to flood damage.All new construction and substantial improvements,including manufactured homes, shall be constructed with materials and utility equipment resistant to flood damage. F. Minimize flood damage. All new construction and substantial improvements, including manufactured homes, shall be constructed using methods and practices that minimize flood damage. G. Equipment protection. Electrical, heating, ventilation, plumbing, and air-conditioning equipment and other service facilities shall be designed or otherwise elevated or located so as to prevent water from entering or accumulating within the components during conditions of flooding. H. Water supply systems. All new and replacement water supply systems shall be designed to minimize or eliminate infiltration of floodwater into the system. I. Anchoring. All new construction, all manufactured homes and substantial improvements shall be anchored to prevent flotation, collapse, or lateral movement of the structure. J. Sanitary sewerage systems. New and replacement sanitary sewerage systems shall be designed to minimize or eliminate infiltration of floodwater into the systems and discharge from the systems into floodwater. K. On-site waste disposal systems.On-site waste disposal systems shall be located to avoid impairment to them or contamination from them during flooding. L. Residential construction. Sensitive Lands 18.510-6 Proposed Amendment Exhibit C 1. New construction and substantial improvement of any residential structure,including manufactured homes,shall have the lowest floor,including the basement,elevated at least 1 foot above base flood elevation; 2. Fully enclosed areas below the lowest floor that are subject to flooding are prohibited, or shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of floodwater. Designs for meeting this requirement shall either be certified by a registered professional engineer or architect, or shall meet or exceed the following minimum criteria: a. A minimum of 2 openings having a total net area of not less than 1 square inch for every square foot of enclosed area subject to flooding shall be provided; b. The bottom of all openings shall be no higher than 1 foot above grade;and c. Openings may be equipped with screens,louvers,or other coverings or devices,provided that they permit the automatic entry and exit of flood waters. 3. Manufactured homes shall be securely anchored to an adequately anchored permanent foundation system to prevent flotation,collapse,and lateral movement during the base flood.Anchoring methods may include,but are not limited to,use of over-the-top or frame ties to ground anchors.Electrical crossover connections shall be a minimum of 12 inches above base flood elevation. M. Nonresidential construction. New construction and substantial improvement of any commercial, industrial, or other nonresidential structure shall either have the lowest floor, including basement, elevated to the level of the base flood elevation,or together with attendant utility and sanitary facilities, shall: 1. Be floodproofed so that below the base flood level the structure is watertight with walls substantially impermeable to the passage of water; 2. Have structural components capable of resisting hydrostatic and hydrodynamic loads and effects of buoyancy; 3. Be certified by a registered professional engineer or architect that the design and methods of construction are in compliance with accepted standards of practice for meeting provisions of this subsection based on their development or review of the structural design,specifications and plans. Such certifications shall be provided to the building official as provided in 18.510.030.E.2;and 4. Nonresidential structures that are elevated, not floodproofed, shall meet the same standards for space below the lowest floor as described in Paragraph 18.510.040.L.2.Applicants flood-proofing nonresidential buildings shall be notified that flood insurance premiums will be based on rates that are 1 foot below the floodproofed level(e.g., a building constructed to the base flood level will be rated as 1 foot below that level). N. Subdivisions and partitions in special flood hazard areas. Subdivisions and partitions in the special flood hazard area shall meet the following criteria: 1. The design shall minimize the potential for flood damage; 2. Public utilities and facilities such as sewer, gas, electrical, and water systems shall be located and constructed so as to minimize flood damage; Sensitive Lands 18.510-7 Proposed Amendment Exhibit C 3. Adequate drainage shall be provided to reduce exposure to flood damage; and 4. For subdivisions or partitions that contain more than 50 lots or 5 acres and where base flood elevation data is not available from the Federal Emergency Management Agency (FEMA) or another authoritative source,the applicant shall generate base flood elevation data to be reviewed as part of the application. 0. Recreational vehicles. Recreational vehicles placed on sites within Zones Al-A30,AH,and AE on the flood insurance rate map either: 1. Are on the site for fewer than 180 consecutive days; 2. Are fully licensed and ready for highway use: a. Are on wheels or jacking system, b. Are attached to the site only by quick disconnect type utilities and security devices, and have no permanently attached additions,or c. Meet the requirements of Subsections 18.510.040.E,F,I,and L and the elevation and anchoring requirements for manufactured homes. P. Critical facilities. Construction of new critical facilities shall be,to the extent possible, located outside of the limits of the special flood hazard area.Construction of new critical facilities shall be permissible within the special flood hazard area if no feasible alternative site is available. Critical facilities constructed within the special flood hazard area shall have the lowest floor elevated 3 feet above base flood elevation or to the height of the 500-year flood, whichever is higher. Access to and from the critical facility should also be protected to the height utilized above. Floodproofing and sealing measures shall be taken to ensure that toxic substances will not be displaced by or released into floodwaters.Access routes elevated to or above the level of the base flood elevation shall be provided to all critical facilities to the extent possible. Q. Severability. If any section, clause, sentence, or phrase of the ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this chapter. R. Definitions. The following definitions are only applicable to this section: 1. Basement-Any area of the building having its floor subgrade(below ground level) on all sides. 2. Development - Any man-made change to improved or unimproved real estate, including but not limited to buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling operations or storage of equipment or materials. 3. Elevated Building — For insurance purposed, a non-basement building and that has its lowest elevated floor raised above ground level by foundation walls, shear walls, posts, piers, pilings, or columns. 4. Flood Insurance Rate Map (FIRM) means an - The official map of a community, on which the Federal Insurance Administrator has delineated both the special hazard areas and the risk premium Sensitive Lands 18.510-8 Proposed Amendment Exhibit C zones applicable to the community. A FIRM that has been made available digitally is called a Digital Flood Insurance Rate Map(DFIRM). 5. Flood Insurance Study(FIS) -The official report provided by the Federal Insurance Administration that includes flood profiles, the Flood Boundary-Floodway Map, and the water surface elevation of the base flood. 6. Lowest Floor- The lowest floor of the lowest enclosed area(including basement). An unfinished or flood resistant enclosure,usable solely for parking of vehicles,building access or storage in an area other than a basement area is not considered a building's lowest floor; Provided, that such enclosure is not built so as to render the structure in violation of the applicable non-elevation design requirements of Section 60.3. 7. Manufactured Home - A structure, transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when attached to the required utilities.The term"manufactured"home does not include a"recreational vehicle." 8. Manufactured Home Park or Subdivision-A parcel(or contiguous parcels)of land divided into two or more manufactured home lots for rent or sale. 9. New Construction-For the purposes of determining insurance rates,structures for which the"start of construction"commenced on or after the effective date of an initial FIRM or after December 31, 1974, whichever is later, and includes any subsequent improvements to such structures. For floodplain management purposes, new construction means structures for which the start of construction commenced on or after the effective date of a floodplain management regulation adopted by a community and includes any subsequent improvements to such structures. 10. Recreational Vehicle-A vehicle which is: (a)Built on a single chassis;(b)400 square feet or less when measured at the largest horizontal projection; (c) Designed to be self-propelled or permanently towable by a light duty truck; and(d)Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping,travel,or seasonal use. 11. Start of Construction- Includes substantial improvement, and means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, placement or other improvement was within 180 days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site,such as the pouring of slab or footings, the installation of piles,the construction of columns,or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation.Permanent construction does not include land preparation,such as clearing,grading and filling;nor does it include the installation of streets or walkways; nor does it include excavation for a basement, footings, piers, or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement,the actual start of construction means the first alteration of any wall, ceiling,floor,or other structural part of a building,whether or not that alteration affects the external dimensions of the building. 12. Structure-For floodplain management purposes, a walled and roofed building, including a gas or liquid storage tank,that is principally above ground. Sensitive Lands 18.510-9 Proposed Amendment Exhibit C 13. Substantial Damage-Damage of any origin sustained by a structure whereby the cost of restoring the structure to its before-damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. 14. Substantial Improvement-Any reconstruction,rehabilitation,addition, or other improvement of a structure,the cost of which equals or exceeds 50 percent of the market value of the structure either: a. Before the"start of construction"of the improvement;or b. If the structure has been damaged and is being restored,before the damage occurred. c. The term does not,however, include either: i. Any project for improvement of a structure to correct existing violations of state or local health,sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions or ii. Any alteration of a structure listed on the National Register of Historic Places or a State Inventory of Historic Places,provided that the alteration will not preclude the structure's designation as a`historic structure'. 15. Violation - The failure of a structure or other development to be fully compliant with the community's flood plain management regulations. A structure or other development without the elevation certificate, other certifications, or other evidence of compliance required in Section 60.3(b)(5), (c)(4),(c)(10), (d)(3), (eX2), (e)(4),or(e)(5) is presumed to be in violation until such time as that documentation is provided. S. Disclaimer of liability.This section provides a reasonable degree of flood protection but does not imply total flood protection. T. Greater restriction.This section shall not in any way impair or remove the necessity of compliance with any other applicable laws,ordinances,regulations,etc.Where this section imposes a greater restriction, the provisions of this section shall control. (Ord. 17-22 §2) U. New technical data. Notify FEMA within 6 months of project completion when an applicant has obtained a Conditional Letter of Map Revision(CLOMR) from FEMA, or when development altered a watercourse, modified floodplain boundaries, or modified Base Flood Elevations. This notification shall be provided as a Letter of Map Revision(LOMR). 18.510.050 General Provisions for Wetlands A. Code compliance requirements. Wetland regulations apply to those areas classified as significant on the City of Tigard"Wetland and Streams Corridors Map,"and to a vegetated corridor ranging from 25 to 200 feet wide, measured horizontally, from the defined boundaries of the wetland, as provided in "Table 3.1, Vegetated Corridor Widths," and "Appendix C, Natural Resource Assessments," of the CWS"Design and Construction Standards."Wetland locations may include but are not limited to those areas identified as wetlands in "Wetland Inventory and Assessment for the City of Tigard, Oregon," Fishman Environmental Services, 1994. B. Delineation of wetland boundaries. Precise boundaries may vary from those shown on wetland maps; specific delineation of wetland boundaries may be necessary. Wetland delineation will be done by qualified professionals at the applicant's expense. (Ord. 17-22 §2) 18.510.060 Lapse of Approval Sensitive Lands 18.510-10 Proposed Amendment Exhibit C A. Lapse of approval.Approval of a sensitive lands review shall lapse if: 1. Substantial construction of the approved plan has not begun within a 1.5 year period; or 2. Construction on the site is a departure from the approved plan. B. Extensions.The director shall,upon written request by the applicant,grant an extension of the approval period not to exceed 1 year,provided that: 1. No changes are made on the original plan as approved; 2. The applicant can show intent of initiating construction of the site within the 1-year extension period; and 3. There have been no changes to the applicable comprehensive plan policies and ordinance provisions on which the approval was based. (Ord. 17-22 §2) 18.510.070 Sensitive Lands Applications A. Approval required. An applicant, who wishes to develop within a sensitive area, as defined in this chapter, shall obtain approval in certain situations. Depending on the nature and intensity of the proposed activity within a sensitive area,either a Type II or Type III review is required, as provided in Subsections 18.510.020.F and G.The approval criteria for different types of sensitive areas are provided in Subsections 18.510.070.B—E. B. Within the special flood hazard area. The approval authority shall approve or approve with conditions an application for sensitive lands review within the special flood hazard area when all of the following criteria are met: 1. Compliance with all of the applicable requirements of this title; 2. Land form alterations shall preserve or enhance the special flood hazard area storage function and maintenance of the zero-foot rise floodway shall not result in any encroachments, including fill, new construction,substantial improvements and other development unless certified by a registered professional engineer that the encroachment will not result in any increase in flood levels during the base flood discharge; a. If in the floodway and no-rise requirement is met, the development will comply with all applicable flood hazard reduction provisions. 3. Land form alterations or developments within the special flood hazard area shall be allowed only in areas designated as commercial or industrial on the comprehensive plan land use map, except that alterations or developments associated with community service uses,utilities,or public support facilities shall be allowed on residentially zoned properties subject to applicable zoning standards; 4. Where a land form alteration or development is permitted to occur within the special flood hazard area it will not result in any increase in the water surface elevation of the 100-year flood; 5. The land form alteration or development plan includes a pedestrian/bicycle pathway in compliance with the adopted pedestrian/bicycle pathway plan, unless the construction of said pathway is deemed as untimely; Sensitive Lands 18.510-11 Proposed Amendment Exhibit C 6. Pedestrian/bicycle pathway projects within the special flood hazard area shall include a wildlife habitat assessment that shows the proposed alignment minimizes impacts to significant wildlife habitat while balancing the community's recreation and environmental educational goals; 7. The necessary U.S. Army Corps of Engineers and State of Oregon Land Board, Division of State Lands,and CWS permits and approvals shall be obtained; and 8. Where land form alterations or development are allowed within and adjacent to the special flood hazard area,the city shall require the consideration of dedication of sufficient open land area within and adjacent to the special flood hazard area in compliance with the comprehensive plan.This area shall include portions of a suitable elevation for the construction of a pedestrian/bicycle pathway within the special flood hazard area in compliance with the adopted pedestrian/bicycle pathway plan. C. With steep slopes. The approval authority shall approve or approve with conditions an application for a sensitive lands review on slopes of 25 percent or greater or unstable ground when all of the following criteria are met: 1. Compliance with all of the applicable requirements of this title; 2. The extent and nature of the proposed land form alteration or development will not create site disturbances to an extent greater than that required for the use; 3. The proposed land form alteration or development will not result in erosion, stream sedimentation, ground instability, or other adverse on-site and off-site effects or hazards to life or property; 4. The structures are appropriately sited and designed to ensure structural stability and proper drainage of foundation and crawl space areas for development with any of the following soil conditions: wet/high water table; high shrink-swell capability; compressible/organic; and shallow depth-to- bedrock; and 5. Where natural vegetation has been removed due to land form alteration or development, the areas not covered by structures or impervious surfaces will be replanted to prevent erosion in compliance with Chapter 18.320,Landscaping and Screening. D. Within drainageways. The approval authority shall approve or approve with conditions an application for a sensitive lands review within drainageways when all of the following criteria are met: 1. Compliance with all of the applicable requirements of this title; 2. The extent and nature of the proposed land form alteration or development will not create site disturbances to an extent greater than that required for the use; 3. The proposed land form alteration or development will not result in erosion,stream sedimentation, ground instability, or other adverse on-site and off-site effects or hazards to life or property; 4. The water flow capacity of the drainageway is not decreased; Sensitive Lands 18.510-12 Proposed Amendment Exhibit C 5. Where natural vegetation has been removed due to land form alteration or development,the areas not covered by structures or impervious surfaces will be replanted to prevent erosion in compliance with Chapter 18.320,Landscaping and Screening; 6. The drainageway will be replaced by a public facility of adequate size to accommodate maximum flow in compliance with Clean Water Services requirements and the city's adopted stormwater master plan; 7. The necessary U.S. Army Corps of Engineers and State of Oregon Land Board, Division of State Lands,and CWS approvals shall be obtained; 8. Where land form alterations or development are allowed within and adjacent to the special flood hazard area,the city shall require the consideration of dedication of sufficient open land area within and adjacent to the special flood hazard area in compliance with the comprehensive plan.This area shall include portions of a suitable elevation for the construction of a pedestrian/bicycle pathway within the special flood hazard area in compliance with the adopted pedestrian bicycle pathway plan. E. Within wetlands.The approval authority shall approve or approve with conditions an application for a sensitive lands review within wetlands when all of the following criteria are met: 1. Compliance with all of the applicable requirements of this title; 2. The proposed land form alteration or development is neither on wetland in an area designated as significant wetland on the comprehensive plan special flood hazard area and wetland map nor is within the vegetative corridor as provided in "Table 3.1 Vegetative Corridor Widths" and "Appendix C:Natural Resources Assessments"of the CWS"Design and Construction Standards," for such a wetland; 3. The extent and nature of the proposed land form alteration or development will not create site disturbances to an extent greater than the minimum required for the use; 4. Any encroachment or change in on-site or off-site drainage that would adversely impact wetland characteristics have been mitigated; 5. Where natural vegetation has been removed due to land form alteration or development, erosion control provisions of the Surface Water Management program of Washington County shall be met and areas not covered by structures or impervious surfaces will be replanted in like or similar species in compliance with Chapter 18.320, Landscaping and Screening; 6. All other sensitive lands requirements of this chapter have been met; 7. The necessary U.S.Army Corps of Engineers and State of Oregon Land Board,Division of State Lands, and CWS approvals shall be obtained; 8. The provisions of Chapter 18.520, Urban Forestry, shall be met; 9. Physical limitations and natural hazards,special flood hazard area and wetlands,natural areas,and parks, recreation and open space policies of the comprehensive plan have been met. (Ord. 17-22 §2) Sensitive Lands 18.510-13 Proposed Amendment Exhibit C 18.510.080 Special Provisions within Locally Significant Wetlands and Along the Tualatin River,Fanno Creek,Ball Creek,and the South Fork of Ash Creek A. In order to address the requirements of Statewide Planning Goal 5 (Natural Resources) and the safe harbor provisions of the Goal 5 administrative rule (OAR 666-023-0030) pertaining to wetlands, all wetlands classified as significant on the City of Tigard "Wetlands and Streams Corridors Map" are protected.No land form alterations or developments are allowed within or partially within a significant wetland, except as allowed/approved in compliance with Section 18.510.120. B. In order to address the requirements of Statewide Planning Goal 5 (Natural Resources) and the safe harbor provisions of the Goal 5 administrative rule (OAR 660-023-0030) pertaining to riparian corridors, a standard setback distance or vegetated corridor area, measured horizontally from and parallel to the top of the bank, is established for the Tualatin River, Fanno Creek, Ball Creek, and the South Fork of Ash Creek. 1. The standard width for "good condition" vegetated corridors along the Tualatin River is 75 feet, unless wider in compliance with CWS "Design and Construction Standards," or modified in compliance with Section 18.510.120. If all or part of a locally significant wetland (a wetland identified as significant on the City of Tigard "Wetlands and Streams Corridors Map") is located within the 75-foot setback area, the vegetated corridor is measured from the upland edge of the associated wetland. 2. The standard width for"good condition"vegetated corridors along Fanno Creek, Ball Creek, and the South Fork of Ash Creek is 50 feet, unless wider in compliance with CWS "Design and Construction Standards," or modified in compliance with Section 18.510.120. If all or part of a locally significant wetland(a wetland identified as significant on the City of Tigard"Wetlands and Streams Corridors Map") is located within the 50-foot setback area, the vegetated corridor is measured from the upland edge of the associated wetland. 3. The minimum width for"marginal or degraded condition"vegetated corridors along the Tualatin River, Fanno Creek, Ball Creek, and the South Fork of Ash Creek is 50 percent of the standard width,unless wider in compliance with CWS"Design and Construction Standards,"or modified in compliance with Section 18.510.120. 4. The determination of corridor condition shall be based on the natural resource assessment guidelines as provided in the CWS "Design and Construction Standards." 5. The standard setback distance or vegetated corridor area applies to all development proposed on property located within or partially within the vegetated corridors,except as allowed below: a. Roads, pedestrian or bike paths crossing the vegetated corridor from one side to the other in order to provide access to the sensitive area or across the sensitive area,as approved by the city in compliance with Section 18.510.070 and by CWS "Design and Construction Standards"; b. Utility/service provider infrastructure construction (i.e. storm, sanitary sewer, water, phone, gas,cable, etc.), if approved by the city and CWS; c. A pedestrian or bike path, not exceeding 10 feet in width and in compliance with the CWS "Design and Construction Standards"; d. Grading for the purpose of enhancing the vegetated corridor,as approved by the city and CWS; Sensitive Lands 18.510-14 Proposed Amendment Exhibit C e. Measures to remove or abate hazards,nuisances,or fire and life safety violations,as approved by the regulating jurisdiction; f. Enhancement of the vegetated corridor for water quality or quantity benefits, fish, or wildlife habitat,as approved by the city and CWS; g. Measures to repair, maintain, alter, remove, add to, or replace existing structures, roadways, driveways, utilities, accessory uses, or other developments provided they are in compliance with city and CWS regulations, and do not encroach further into the vegetated corridor or sensitive area than allowed by the CWS"Design and Construction Standards." 6. Land form alterations or developments located within or partially within the Goal 5 safeharbor setback or vegetated corridor areas established for the Tualatin River, Fanno Creek, Ball Creek, and the South Fork of Ash Creek that meet the jurisdictional requirements and permit criteria of the CWS, U.S. Army Corps of Engineers, Department of State Lands, or other federal, state, or regional agencies,are not subject to this subsection B,except where the: a. Land form alterations or developments are located within or partially within a good condition vegetated corridor,as provided in Paragraphs 18.510.080.B.1 and 2; b. Land form alterations or developments are located within or partially within the minimum width area established for marginal or a degraded condition vegetated corridor, as provided in Paragraph 18.510.080.B.3. These exceptions reflect instances of the greater protection of riparian corridors provided by the safe harbor provisions of the Goal 5 administrative rule. (Ord. 17-22 §2) 18.510.090 Adjustments to Base Zone Standards A. Adjustment. The approval authority may approve up to 50 percent adjustment to any dimensional standard (e.g., setback, height or lot area) of the base zone to allow development when necessary to further the purpose of this chapter.The purpose of the adjustment process is to reduce adverse impacts on wetlands, stream corridors, fish and wildlife habitat, water quality and the potential for slope of flood hazards. The approval authority may impose any reasonable condition necessary to mitigate identified impacts resulting from development on otherwise unbuildable land. B. Adjustment criteria. A special adjustment to the standards in the applicable base zone is processed through a Type II procedure,as provided in Section 18.710.060,when development is proposed within or adjacent to the vegetated corridor area or within or adjacent to areas designated as"strictly limit"or "moderately limit" on the City of Tigard"Significant Habitat Areas Map."Verification of significant habitat boundaries shall be done in compliance with the procedures provided in Section 18.510.130. The approval authority shall approve or approve with conditions adjustments when all the following are met: 1. The adjustment is the minimum necessary to allow a permitted use, while at the same time minimizing disturbance to a water resource,riparian setback area or water quality buffer; 2. Explicit consideration has been given to maximizing vegetative cover,minimizing excavation and minimizing impervious surface area on buildable land; Sensitive Lands 18.510-15 Proposed Amendment Exhibit C 3. Design options have been considered to reduce the impacts of development, including, but not limited to, multi-story construction, siting of the residence close to the street to reduce driveway distance, maximizing the use of native landscaping materials, minimizing parking areas, minimizing hydrologic impacts and garage space; 4. In no case shall the impervious surface area as a single-family residence (including the building footprint, driveway and parking areas, accessory structures, swimming pools and patios) exceed 3,000 square feet of a vegetated corridor area; 5. Assurances are in place to guarantee that future development will not encroach further on land under the same ownership within the vegetated corridor area; 6. Protected vegetated corridor, significant habitat areas and adjacent buffer areas shall be: a. Placed in a non-buildable tract or protected with a restrictive easement; b. Restoration and enhancement of habitat and buffer areas required, including monitoring for 5 years. (Ord. 17-22 §2) 18.510.100 Density Transfer and Reductions A. Density transfer. Density may be transferred from vegetated corridor areas as provided in Sections 18.40.020 and 18.110.040. B. Density reduction. The minimum number of units required by Chapter 18.110,Residential Zones, may be waived if necessary to ensure that impacts on habitat areas are minimized. The amount of reduction in the minimum density shall be calculated by subtracting the number of square feet of inventoried significant habitat that is permanently protected from the total number of square feet used to calculate the minimum density requirement. The approval authority may impose any reasonable condition necessary to mitigate identified impacts resulting from development on otherwise unbuildable land. The adjustment shall be processed through a Type II procedure. The approval authority shall approve, approve with conditions or deny the adjustment provided that the proposal will directly result in the protection of significant habitat areas through placement in a non-buildable tract or protected with a restrictive easement. (Ord. 17-22 §2) 18.510.110 Variances to Section 18.510.080 Standards A. Approval process. Applications for variances from dimensional provisions of this chapter shall be processed through a Type II procedure,as provided in Section 18.710.060,using the criteria in Chapter 18.790,Variances and Adjustments. B. Additional criteria. In addition to the variance criteria in Chapter 18.790, Variances and Adjustments, all the following additional criteria shall be met to grant a variance to any dimensional standard of this chapter: 1. The variance is necessary to allow reasonable economic use of the subject property,which is owned by the applicant, and was not created after the effective date of this chapter; Sensitive Lands 18.510-16 Proposed Amendment Exhibit C 2. Strict application of the provisions of this chapter would otherwise result in the loss of a buildable site for a use that is permitted outright in the base zone, and for which the applicant has submitted a formal application; 3. The applicant has exhausted all options available under this chapter to relieve the hardship; 4. Based on review of all required studies identical to those described in Section 3.02.5.c Tier 2 Alternatives Analysis of the CWS "Design and Construction Standards," the variance is the minimum necessary to afford relief, considering the potential for increased flood and erosion hazard, and potential adverse impacts on native vegetation, fish and wildlife habitat, and water quality; 5. Based on review of all required studies identical to those described in Section 3.02.5 of the CWS "Design and Construction Standards,"no significant adverse impacts on water quality, erosion or slope stability will result from approval of this hardship variance, or these impacts have been mitigated to the greatest extent possible; 6. Loss of vegetative cover shall be minimized. Any lost vegetative cover shall be replaced on-site, on a square foot for square foot basis,by native vegetation.(Ord. 17-22 §2) 18.510.120 Plan Amendment Option A. Comprehensive plan amendment.Any owner of property affected by the Goal 5 safeharbor(1) protection of significant wetlands or(2)vegetated areas established for the Tualatin River,Fanno Creek,Ball Creek,and the South Fork of Ash Creek may apply for a comprehensive plan amendment as provided in Chapter 18.795,Map and Text Amendments. This amendment shall be based on a specific development proposal.The effect of the amendment would be to remove Goal 5 protection from the property,but not to remove the requirements related to the CWS Stormwater Connection Permit,which shall be addressed separately through an alternatives analysis,as described in Section 3.02.5 of the CWS"Design and Construction Standards."The applicant shall demonstrate that such an amendment is justified by either of the following: B. ESEE analysis. The applicant may prepare an environmental, social, economic and energy (ESEE) consequences analysis prepared in compliance with OAR 660-23-040. 1. The analysis shall consider the ESEE consequences of allowing the proposed conflicting use, considering both the impacts on the specific resource site and the comparison with other comparable sites within the Tigard Planning Area; 2. The ESEE analysis shall demonstrate to the satisfaction of the city council that the adverse economic consequences of not allowing the conflicting use are sufficient to justify the loss, or partial loss,of the resource; 3. In particular, ESEE analysis shall demonstrate why the use cannot be located on buildable land, consistent with the provisions of this chapter, and that there are no other sites within the Tigard Planning Area that can meet the specific needs of the proposed use; 4. The ESEE analysis shall be prepared by a team consisting of a wildlife biologist or wetlands ecologist and a land use planner or land use attorney, all of whom are qualified in their respective fields and experienced in the preparation of Goal 5 ESEE analysis; Sensitive Lands 18.510-17 Proposed Amendment Exhibit C 5. If the application is approved, then the ESEE analysis shall be incorporated by reference into the Tigard Comprehensive Plan,and the"Tigard Wetland and Stream Corridor Map"shall be amended to remove the site from the inventory. C. Demonstration of change. In this case,the applicant shall demonstrate that the sensitive area site(s)no longer meet(s)the applicable significance threshold defined by the Goal 5 administrative rule,relative to other comparable resources within the Tigard Planning Area. 1. Significance thresholds are described and applied in the addendum to the City of Tigard Local Wetlands Inventory adopted by reference as part of this chapter. 2. In considering this claim, the city council shall determine that the decline in identified resource values did not result from a violation of this title. (Ord. 17-22 §2) 18.510.130 Significant Habitat Areas Map Verification Procedures A. Applicants who concur that the significant habitat areas map is accurate shall submit the following information to serve as the basis for verifying the boundaries of inventoried habitat areas: 1. Submission requirements. a. A detailed property description; b. A scale map of the property showing the locations of significant habitat areas, any existing built area,wetlands or water bodies,Clean Water Services'vegetated corridor,the special flood hazard area, the 1996 flood inundation line, and contour lines (2-foot intervals for slope less than 15 percent and 10-foot intervals for slopes 15 percent or greater); and c. A current aerial photograph of the property. 2. The approval authority's decision shall be based on consideration of submitted information, site visit information, and other factual information. Should the applicant disagree with the determination on the location of significant habitat areas on the property, the precise boundaries shall be verified by the applicant in compliance with the detailed delineation methodology outlined in Subsection 18.510.130.B. B. Applicants who believe that the map is inaccurate shall submit a detailed delineation conducted by a qualified professional in compliance with the following methodology to verify the precise boundaries of the inventoried habitat areas by means of a Type II procedure. 1. Verifying boundaries of inventoried riparian habitat. Locating habitat and determining its riparian habitat class is a 4-step process: a. Locate the water feature that is the basis for identifying riparian habitat. i. Locate the top of bank of all streams,rivers,and open water within 200 feet of the property. ii. Locate the special flood hazard area or 1996 flood inundation line, whichever is greater, within 100 feet of the property. Sensitive Lands 18.510-18 Proposed Amendment Exhibit C iii. Locate all wetlands within 150 feet of the property. Identified wetlands on the property shall be further delineated consistent with methods currently accepted by the Oregon Division of State Lands and the U.S. Army Corps of Engineers. b. Identify the vegetative cover status of all areas on the property that are within 200 feet of the top of bank of streams,rivers, and open water, are wetlands or are within 150 feet of wetlands, and are flood areas and within 100 feet of flood areas. i. Vegetative cover status shall be as identified on the metro vegetative cover map. ii. The vegetative cover status of a property may be adjusted only if(a) the property was developed prior to the time the regional program was approved; or(b) an error was made at the time the vegetative cover status was determined. To assert the latter type of error, applicants shall submit an analysis of the vegetative cover on their property using summer 2002 aerial photographs and the following definition of vegetative cover types in Table 18.510.1. Table 18.510.1 Definitions of Vegetative Cover Types Type Pefieltion Low structure vegetation Areas that are part of a contiguous area 1 acre or larger of grass, meadow, or open soils croplands, or areas of open soils located within 300 feet of a surface stream(low structure vegetation areas may include areas of shrub vegetation less than 1 acre in size if they are contiguous with areas of grass,meadow, croplands, orchards,Christmas tree farms,holly farms, or areas of open soils located within 300 feet of a surface stream and together form an area of 1 acre in size or larger). Woody vegetation Areas that are part of a contiguous area 1 acre or larger of shrub or open or scattered forest canopy(less than 60 percent crown closure)located within 300 feet of a surface stream. Forest canopy Areas that are part of a contiguous grove of trees 1 acre or larger in area with approximately 60 percent or greater crown closure, irrespective of whether the entire grove is within 200 feet of the relevant water feature. c. Determine whether the degree that the land slope upward from all streams, rivers, and open water within 200 feet of the property is greater than or less than 25 percent(using the vegetated corridor measurement methodology as provided in Clean Water Services Design and Construction Standards;and d. Identify the riparian habitat classes applicable to all areas on the property using Table 18.510.2 and Table 18.510.3. Sensitive Lands 18.510-19 Proposed Amendment Exhibit C Table 18.510.2 Method for Locating Boundaries of Class I and II Riparian Areas Distance Development/Vegetation Status[1] in feet from Developed areas Woody vegetation water not providing Low structure vegetation (shrub and scattered Forest canopy(closed feature vegetative cover or open soils forest canopy) to open forest canopy) Surface streams 0-50 Class II Class I Class I Class I 50-100 Class II [2] Class I Class I 100-150 Class II [2]if slope>25 Class II [2]if slope> Class II [2] percent 25 percent 150-200 Class II [2]if slope>25 Class II [2]if slope> Class II [2]if slope> percent 25 percent 25 percent Wetlands(Wetland feature itself is a Class I Riparian Area) 0-100 Class II [2] Class I Class I 100-150 Class II [2] Flood Areas(Undeveloped portion of flood area is a Class I Riparian Area) 0-100 ' 'Class II [2] Class II [2] [1] The vegetative cover type assigned to any particular area was based on 2 factors:the type of vegetation observed in aerial photographs and the size of the overall contiguous area of vegetative cover to which a particular piece of vegetation belonged. As an example of how the categories were assigned,in order to qualify as a"forest canopy"the forested area had to be part of a larger patch of forest land at least 1 acre in size. [2] Areas that have been identified as habitats of concern,as designated on the Metro Habitats of Concern Map, shall be treated as Class I riparian habitat areas in all cases,subject to the provision of additional information that establishes that they do not meet the criteria used to identity habitats of concern as described in Metro's Technical Report for Fish and Wildlife. Examples of habitats of concern include: Oregon white oak woodlands, bottomland hardwood forests,wetlands, native grasslands,riverine islands or deltas, and important wildlife migration corridors. Table 18.510.3 Tualatin Basin"Limit" Decision [1] Conflicting Use Category Resource Future Urban Category High Intensity (2002 and 2004 Non-Urban Urban Other Urban additions) (outside UGB) Class I&II Riparian Inside Moderately Limit Strictly Limit Strictly Limit N/A Vegetated Corridor Class I&II Riparian Moderately Limit Moderately Limit Moderately Limit Moderately Limit Outside Vegetated Corridor All other Resource Areas Lightly Limit Lightly Limit Lightly Limit Lightly Limit Inner Impact Area Lightly Limit Lightly Limit Lightly Limit Lightly Limit Outer Impact Area Lightly Limit Lightly Limit Lightly Limit Lightly Limit Sensitive Lands 18.510-20 Proposed Amendment Exhibit C [1] Vegetated corridor standards are applied consistently throughout the District; in HIU areas they supersede the"limit"decision. 2. Verifying boundaries of inventoried upland habitat was identified based on the existence of contiguous patches of forest canopy, with limited canopy openings. The "forest canopy" designation is made based on analysis of aerial photographs as part of determining the vegetative cover status of land within the region. Upland habitat shall be as identified on the Significant Habitat Areas Map unless corrected as provided in this subsection. a. The only allowed corrections to the vegetative cover status of a property area as follows: i. To correct errors made when the vegetative status of an area was determined based on analysis of the aerial photographs used to inventory the habitat. The perimeter of an area delineated as"forest canopy"on the Metro Vegetative Cover Map may be adjusted to more precisely indicate the dripline of the trees within the canopied area provided that no areas providing greater than 60 percent canopy crown closure are de-classified from the"forest canopy" designation. To assert such errors, applicants shall submit an analysis of the vegetative habitat cover on their property using the aerial photographs that were used to inventory the habitat and the definitions of the different vegetative cover types provided in Table 18.510.1;and ii. To remove tree orchards and Christmas tree farms from inventoried habitat; provided, however, that Christmas tree farms where the trees were planted prior to 1975 and have not been harvested for sale as Christmas trees shall not be removed from the habitat inventory. b. If the vegetative cover status of any area identified as upland habitat is corrected in compliance with Subparagraph 18.510.130.B.2.a to change the status of an area originally identified as "forest canopy,"then such area shall not be considered upland habitat unless it remains part of a forest canopy opening less than 1 acre in area completely surrounded by an area of contiguous forest canopy. (Ord. 17-22 §2) ■ Sensitive Lands 18.510-21 Proposed Amendment CITY OF TIGARD Respect and Care I Do the Right Thing I Get it Done TIGARD SUPPLEMENTAL PACKET FOR ,42‘2_,14#2..e2.(1___ (DATE OF MEETING) A/" 1S4 Mem 5 FEMA FLOODPLAIN REGULATIONS UPDATE Public Hearing City Council I October 16, 2018 CITY OF TIGARD PROPOSED AMENDMENTS: Adoption by reference, the updated Flood Insurance Rate Maps dated October 19, 2018; and Adopt updated floodplain regulations incorporated into TDC Chapter 18.510, Sensitive Lands, as required by FEMA. AGENDA ITEM No. 5 Date: October 16, 2018 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: LEGISLATIVE PUBLIC HEARING - CONSIDER ORDINANCE TO AMEND FEMA FLOODPLAIN REGULATIONS This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly • available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony • AGENDA ITEM No. 5 Date: October 16, 2018 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. D 5 I ) 5ed- Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. AIS-3588 6. Business / Workshop Meeting Meeting Date: 10/16/2018 Length (in minutes): 20 Minutes Agenda Title: Public Hearing to Consider Approval of Resolution for First Quarter Budget Supplemental Prepared For: Toby LaFrance Submitted By: Kelly Burgoyne, Central Services Item Type: Motion Requested Meeting Type: Council Public Hearing- Informational Business Meeting- Main Public Hearing Yes Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Tigard City Council adopt a FY 2018 First Quarter Budget Supplemental? STAFF RECOMMENDATION /ACTION REQUEST Staff recommends the City Council approve the FY 2019 First Quarter Budget Supplemental. KEY FACTS AND INFORMATION SUMMARY The following is a list of items that require council action for FY 2019 in the First Quarter Budget Supplemental: Community Development •Q1CD01 Annual Support for Selectron and IVR Inspection Program—Annual ongoing maintenance required for existing IVR(interactive voice response) inspection system,online inspections scheduling program and limit inspection module for building division customers. •Q1CD02 Selectron IVR Server Upgrade—Replacement of 5-year old server that is failing,which is used for IVR inspection system and utility billing outbound notifications program. Cost of the replacement will be $13,000 for server replacement plus $3,300 for SIP licensing for Selectron server to integrate with ShoreTel phone system. Costs will be split evenly between the Building and Utility Billing divisions. The server is recommended for replacement every 4 to 5 years to provide efficient customer service and to maintain integration with other city hardware/software upgrades. •Q1CD03 Annual Licensing Subscription for DigEplan Electronic Document Review(EDR) Software— Annual ongoing subscription fee for the implementation of electronic document review software for Planning,Engineering and Building divisions. This enterprise project supports LEAN government efforts to improve customer service by reducing hardcopy document submittals and trips to the permit counter,and minimizes public records storage space requirements. This software will provide more effective and efficient permit review processing time and public records archiving, and will eliminate costs for converting hardcopy plans to digital records file format. Costs split by number of named user licenses for the Planning,Engineering and Building divisions. •Q1CD04 Add 0.5 FTE For Building Code Enforcement Officer—Due to the increase in workload from development of River Terrace as well as many multifamily and commercial projects,the Building division is proposing the addition of a half-time (.5 FTE) code enforcement officer. This would reduce the amount of overtime currently used to provide code enforcement as the current Inspector I/Code Enforcement Officer is completing a full schedule of building inspections and also processing code enforcement cases as needed. Additionally,there is a need for additional inspection capacity for commercial inspections. By adding the additional code enforcement staff,it would "free up" the current Code Enforcement Officer to receive the additional training required for re-classification to Inspector II. This request is prorated with an expected start date of November 2019. Finance & Information Services •Q 1 FIS01 MACC Grant-Next Generation Security for the Virtualized Environment—The IT Department has received a$74,900 grant from MACC to implement next generation security for our virtualized environment. This grant is focused around the securing the virtual assets that are accessing and connected to the Internet. The implemented solution will help protect the city from external and internal threats and reduce the "blast zone" or reach of a cyber-attack. As a result of stronger security within our virtuali7ed systems,which make up 99% of our computing environment,the city will have a lower risk of a cybersecurity attack. If the city does find itself as a victim, this technology will dramatically reduce the area of attack to a confined space. This request is fully funded by the Grant and is budget neutral. Police •Q1PD01/Q1CS01/QICS02 Photo Red Light Enforcement Program—Tigard is in the process of implementing a Photo Red Light enforcement program at three (3) intersections along 99W based on ODOT crash data and independent traffic surveys. As a result,Q1 has three requests related to the Photo Red Light project. Revenue for the fiscal year is anticipated to be $415,000,which will offset the increase in expenditures,and remainder of expenditures will be funded by the General Fund (GF) contingency. In FY20,it is anticipated that the revenue will sufficiently exceed expenses to reimburse the use of the GF contingency in the FY19. •Police Department$204,000—The PD request has two parts. One is the contract related cost, which will be $4,250 per month per intersection approach. With a total of eight (8) approaches at three (3) intersections,the total contract cost per month will be $34,000. The other request is the increased staff costs related to managing the review of potential violations along with the required administrative and Court obligations per issued citation. Based on workload estimates for the volume of violations anticipated at the identified intersections,there will be enough work for at least one police office (1.0 FTE). The department currently has an officer vacancy that is fully funded in FY 2018-19.Based on preliminary FY 2019-20 budget discussions,this position would be slated for elimination. The Police Department plans to fund this position with increased traffic fine revenues in future years,however funding exists in the current year.The PD will complete an evaluation of PD staffing needs after the first year of implementation to determine of 1.0 FTE is sufficient. •Municipal Court$252,800—Using caseload projections for the recommended camera sites along with input from courts with photo enforcement programs, staff have identified the additional resources that will be needed to accommodate a projected 300%increase in workload. Municipal Court is requesting to increase its budget by$252,800 to fund up to three additional court staff, judicial hours,prosecutor and interpreter hours, software and material and supplies. •Property Management$350,000—Municipal Court currently occupies an office space designed for three staff work areas plus file space.The photo enforcement program will require additional staff. This remodel proposes to move the utility billing function to the current court office. This will require minor modifications that will, for the most part,be completed by Facilities staff. Court staff will move to the utility billing work area,which is closer to Town Hall. Because court staff access the Criminal Justice Information System (CJIS),it is a requirement that the program be in a secured room with limited access.A new court office will be built,utilizing contractors, that will allow for increased staffing and workroom areas. •Q1PD02 Mark43 Contract Down Payment—The Police Department is in the process of switching Records Management System software to the Mark43 product. The LCRB awarded contract was executed in May. As a provision of the contract,the city was required to make a 50% down payment at contract execution and the balance at go-live,which will likely be in December. The PD had identified budget savings in FY 2017-18 to fund the down payment. In order to adhere to Generally Accepted Accounting Principles,the down payment expenditure was split between the two fiscal years,with $17,300 in FY 2018-19. This request is to carryforward the previously identified funds from FY 2017-18 in order to support the portion of the down payment expenditure to be recognized in FY 2018-19. Public Works •Q1PW01 Management Analyst for the Utility Systems (1.0 FTE) —The request is to add 1.0 FTE. This position will provide assistance on the new water system,complete water system analysis,work with the water utility to introduce and manage ongoing work relating to asset management and general water utility financial analytical support. Utility divisions have no analytical support at this time,but the need is greater than ever with the completion of Lake Oswego-Tigard Water Partnership.The position will also assist with setting rates and provide analysis to the storm water and sanitary sewer systems. The position will report to the PW Business Manager to ensure proper application of financial components. Additionally,the position will assist the PW Business Manager with creation of policies and analytics for the water funds including ongoing financial and analytical support for the divisions.This support is critical as the system begins master planning and rate studies for the water division. This request is prorated with an expected start date of November 2019. •QIPW02 Utility Apprenticeship Program (1.0 FTE)—The Public Works Department is requesting additional funding to develop a program that offers qualified candidates the opportunity to apprentice with the department to learn skills and abilities necessary to meet the minimum requirements of journey level Utility Worker classification (Level II). The department envisions a program that allows apprenticeship for two years limited duration,with successful candidates eligible for consideration for future city job openings pertaining to public works utility,operations,and maintenance. The department is collaborating with city administration and the represented bargaining group to develop and implement the program. This request is prorated with an expected start date of November 2019. •Q1PW03 Utility Worker-Green Team (1.0 FTE)—The Green Team (GT) was developed to maintain the 99 Water Quality (WQ) Facilities and the Water Division sites. Over time,additional facilities have been and will be added such as 65 WQ facilities. This request for an FTE will help offset the addition of the new facilities so that the GT can maintain the WQ facilities at the levels that Clean Water Services requires. This request is prorated with an expected start date of November 2019. •Q1PW04 Carryforward of the support for Community Engagement—The request is for carryforward of the community engagement support request that was approved as a part of the FY18 Q3 Supplemental Budget. •01PW05 Emergency Response Management Grant—Matching grant funds have been received and the compliance has been met. Requesting the FY19 appropriation increase for use of the grant. Capital Improvement Plan (CIP) •CIP Carryforward of Prior Year Appropriations—Carryforward of prior year appropriations for various CIP projects impacting Gas Tax,Urban Forestry,Parks SDC,Parks Bond,Parks Capital,Transportation Development,Transportation SDC,Water SDC,and Water Fund. 092055 Americans with Disabilities Act Transition Plan ($92,000) 092016-02 Dirksen Nature Park-Oak Savanna Restoration ($25,000) o95041 Upper Boones Ferry Rd/Durham Rd Adaptive Signal ($26,000) 092013 Fanno Creek Remeander ($389,804) 092016-04 Dirksen Nature Park-Nature Play($7,500) o92035 City of Tigard/TTSD Park Dev. ($18,000) 092046 Fanno Creek Trail Connection(RFFA Grant) ($46,000) 096048 Water Master Plan ($122,000) 092034 Tigard Street Heritage Trail and Public Space ($42,000) •92016-06 Dirksen Nature Park-Interpretive Shelter and Restroom—This request contains carryforward and new request. Carryforward is the restroom kit for$154,000 and the new request is due to higher than anticipated construction bid for$120,000. The contract was awarded on 7/10/2018 as an LCRB agenda item. •92051 Tiedemann Crossing/ Fanno Creek Trail—This request contains two parts. The carryforward part is the grant reimbursement ($109,400) and the new request is the higher than anticipated construction bid for$120,000. The contract was awarded on 7/10/2018 as an LCRB agenda item. •92028 Downtown Land Acquisition—Moving Parks SDC contingency to Parks Capital to fund CIP 92028 Downtown Land Acquisition. •92056 Parks System Master Plan—New request.Adding$50k to Parks Master Plan for the addition of the condition assessment. As a result of input from the Council,the City Manager plans to implement performance audits,beginning FY 19. Public Works is in the process of producing the second annual Parks and Rec Fee (PARF) Report. One of the elements of that report is to discuss the various maintenance levels and the impact of lack of resources. PW proposes to conduct a condition assessment on the park system in order to establish the optimal maintenance levels for each of our four park types and establish benchmarks (present level performance) of our maintenance work. This work will inform staff and the Council as to what additional investments would be needed in order to bring the condition of the parks up to optimal levels. PW,originally,had planned to conduct the condition assessment/performance audit work as a stand-alone study,but given the timing of the master plan update,it makes sense to include it as a part of that work. •95057 Fanno Creek Trail Alignment Study (Bonita Rd to Tualatin River)—Project was in the Adopted FY18 budget but not anticipated to be funded until FY20. However,the grant for project has been approved by Metro and projected to be received earlier than anticipated, thus accelerated timeline for the project. With the acceptance of this grant ($115k), the overall funding from the city (Transportation SDC) will decrease. Non-Budgetary Impact Items •GIS Division Centralization—The GIS Division Centralization will create efficiencies and consistency within the GIS division and also within the individual departments. Individual departments will no longer be needed to devote staff time to GIS data maintenance,or rely on the recruiting and retention of staff with a GIS background and experience. As a part of this GIS restructuring,Public Works Regular GIS FTE was moved to the Information Technology Regular FTE. This FTE will still focus work on data maintenance of Public Works Utilities data,but will be managed by the GIS Program Administrator. No additional funding is needed.Additionally,GIS division is requesting to move 1.0 Limited Duration (LD) FTE to 1.0 Regular FTE in the IT division. As with the PW GIS position,no additional funding is needed to support this migration from LD FTE to Regular FTE to support centralized GIS data maintenance. OTHER ALTERNATIVES Do not approve the FY 2019 First Quarter Budget Supplemental COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS DATES OF PREVIOUS CONSIDERATION This is the first time the City Council has been presented with this information. Fiscal Impact Cost: Budgeted (yes or no): Where Budgeted (department/program): Additional Fiscal Notes: Please refer to Exhibits A,B and C which summarize the fiscal impact of the quarterly supplemental budget by fund. Attachments FY19 Q1 -Resolution FY19 Q1 Supplemental Summary FY19 Q1 Exhibit A FY19 Q1 Exhibit B FY19 Q1 Exhibit C CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 18- A RESOLUTION TO ADOPT THE FY 2019 FIRST QUARTER BUDGET SUPPLFMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS, POLICY AND ADMINISTRATION, AND COMMUNITY SERVICES. WHEREAS,the city acknowledges those items that were unknown at the time the FY 2019 budget was adopted; and WHEREAS, the city recognizes approximately$3,828,700 of unanticipated budget in operations and transfers; and WHEREAS, the increase in budget is offset by unanticipated fund balance, miscellaneous revenue, and contingency. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The FY 2018-19 Budget is hereby amended as detailed in Exhibit B. SECTION: This resolution is effective immediately upon passage. PASSED: This day of 2018. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 18- Page 1 CITY OF TIGARD-BUDGET SUPPLEMENTAL 1p/koala FY 2018-2019 Quarter: 1 Item# Department Fund Division Request Title Request Funding Total Amount Detailed Description Source Q1CDO1 Community 230-Building Fund 3100-Building Annual Support for Selectron and NEW Contingency $ 18,200 Annual ongoing maintenance required for existing IVR(interactive voice response)inspection system,online inspections scheduling program and limit Development SeledLOLLUR(psuection Program jf612eCtion module for building division customers. QICD02 Community MULTIPLE MULTIPLE Selection IVR Server Upgrade NEW Contingency $ 16,300 Replacement of 5-year old server that is failing,which Is used for IVR inspection system and utility billing outbound notifications program.Cost of the Development replacement will be$13,000 for server replacement plus$3,300 for SIP licensing for Selection server to integrate with ShoreTel phone system.Costs will be split evenly between the Building and Utility Billing divisions.The server is recommended for replacement every 4 to 5 years to provide efficient customer service and to maintain integration with other city hardware/software upgrades. Q1CD03 Community MULTIPLE MULTIPLE Annual Licensing Subscription for NEW Contingency $ 13,000 Annual ongoing subscription fee for the implementation of electronic document review software for Planning,Engineering and Building divisions,This Development DigEplan Electronic Document Review enterprise project supports LEAN government efforts to improve customer service by reducing hardcopy document submittals and trips to the permit (EDR)Software counter,and minimizes public records storage space requirements.This software will provide more effective and efficient permit review processing time and public records archiving,and will eliminate costs for converting hardcopy plans to digital records file format.Costs split by number of named user licenses for the Planning,Engineering and Building divisions. Q1CD04 Community 230-Building Fund 3100-Building Add 0.5 FTE For Building Code New Contingency $ 26,300 Due to the Increase in workload from development of River Terrace as well as many multifamily and commercial projects,the Building division is Development Enforcement Officer proposing the addition of a half-time(.5 FTE)code enforcement officer.This would reduce the amount of overtime currently used to provide code enforcement as the current Inspector I/Code Enforcement Officer is completing a full schedule of building inspections and also processing code enforcement cases as needed.Additionally,there is a need for additional Inspection capacity for commercial inspections. By adding the additional code enforcement staff,it would"free up"the current Code Enforcement Officer to receive the additional training required for re-classification to Inspector II. This request is prorated with an expected start date of November 2019. Q1E1501 Finance& 600-Central Services 2300-Information Technology MACC Grant-Next Generation Security NEW Miscellaneous $ 74,900 The IT Department has received a$74,900 grant from MACC to implement next generation security for our virtualtred environment.This grant is Information Fund for the Virtualized Environment Revenue focused around the securing the virtual assets that are accessing and connected to the Internet.The Implemented solution will help protect the city from Services extemal and Internal threats and reduce the"blast zone"or reach of a cyber-attack.As a result of stronger securly within our vlrtualized systems,which make up 99%of our computing environment,the city will have a lower risk of a cybersecurity attack.If the city does find itself as a victim,this technology will dramatically reduce the area of attack to a confined space.This request is fully funded by the Grant and is budget neutral. QIPDO1 Multiple MUL TIN F MULTIPLE Photo Red Light Enforcement Program NEW Contingency $ 806,800 Tigard is in the process of implementing a Photo Red Light enforcement program at three(3)intersections along 99W based on ODOT crash data and Q1CS01 independent traffic surveys.As a result,Ql has three requests related to the Photo Red Light project. Revenue for the fiscal year Is anticipated to be QICS02 $415,000,which will offset the increase in expenditures,and remainder of expenditures will be funded by the General Fund(GF)contingency.In FY20,it is anticipated that the revenue will sufficiently exceed expenses to reimburse the use of the GF contingency in the FY19. Police Department-$204,000 The PD request has two parts.One is the contract related cost,which will be$4,250 per month per intersection approach.With a total of eight(B) approaches at three(3)intersections,the total contract cost per month will be$34,000.The other request is the Increased staff costs related to managing the review of potential violations along with the required administrative and Court obligations per issued citation.Based on workload estimates for the volume of violations anticipated at the identified intersections,there will be enough work for at least one police office(1,0 FTE).The department currently has an officer vacancy that is fully funded in FY 2018-19.Based on preliminary FY 2019-20 budget discussions,this position would be slated for elimination.The Police Department plans to fund this position with increased traffic fine revenues in future years,however funding exists in the current year.The PD will complete an evaluation of PD staffing needs after the first year of implementation to determine of 1.0 FTE is sufficient. Municipal Court-$252,800 Using caseload projections for the recommended camera sites along with Input from courts with photo enforcement programs,staff have identified the additional resources that will be needed to accommodate a projected 300%increase in workload.Municipal Court is requesting to Increase Its budget by $252,800 to fund up to three additional court staff,judicial hours,prosecutor and interpreter hours,software and material and supplies. Property Manauemnfrt-$350,000 Municipal Court currently occupies an office space designed for three staff work areas plus file space.The photo enforcement program will require additional staff.This remodel proposes to move the utility billing function to the current court office.This will require minor modifications that will,for the most part,be completed by Facilities staff.Court staff will move to the utility billing work area,which Is closer to Town Hall.Because court staff access the Criminal Justice Information System(C7IS),it is a requirement that the program be In a secured room with limited access.A new court office will be built,utilizing contractors,that will allow for Increased staffing and workroom areas. Q1PD02 Police 100-General Fund 4200-Support Services Mark43 Contract Down Payment CARRYFORWARD Contingency $ 17,300 The Police Department is in the pr ess of switching Records Management System software to the Mark43 product.The LCRB awarded contract was executed in May.As a provision of the contract,the city was required to make a 50%down payment at contract execution and the balance at go-live, which will likely be in December.The PD had identified budget savings In FY 2017-18 to fund the down payment.In order to adhere to Generally Accepted Accounting Principles,the down payment expenditure was split between the two fiscal years,with$17,300 In FY 2018-19.This request is to carryforward the previously identified funds from FY 2017-18 In order to support the portion of the down payment expenditure to be recognized in FY 2018-19. Q1PW01 Public Works MULTIPLE MULTIPLE Management Analyst for the Utility NEW Contingency $ 74,000 The request is to add 1.0 FTE.This position will provide assistance on the new water system,complete water system analysis,work with the water utility Systems-1.0 FTE to Introduce and manage ongoing work relating to asset management and general water utility financial analytical support. Utility divisions have no analytical support at this time,but the need is greater than ever with the completion of Lake Oswego-Tigard Water Partnership. The position will also assist with setting rates and provide analysis to the storm water and sanitary sewer systems.The position will report to the PW Business Manager to ensure proper application of financial components.Additionally,the position will assist the PW Business Manager with creation of policies and analytics for the water funds Including ongoing financial and analytical support for the divisions.This support Is critical as the system begins master planning and rate studies for the water division.This request is prorated with an expected start date of November 2019, I:VIPAS.{ecl9ylme,kmenrsCllnu1Wnl9U1supplemen,al summary 1 of 2 CITY OF TIGARD-BUDGET SUPPLEMENTAL 10'1'101a FY 2018-2019 Quarter: 1 Item# Department Fund Division Request Title Request Funding Total Amount Detailed Description Source — Q1PW02 Public Works MULTIPLE MULTIPLE Utility Apprenticeship Program-1.0 FTE NEW Contingency $ 46,600 The Public Works Department is requesting additional funding to develop a program that offers qualified candidates the opportunity to apprentice with the department to learn skills and abilities necessary to meet the minimum requirements of journey level Utility Worker classification(Level II).The department envisions a program that allows apprenticeship for two years limited duration,with successful candidates eligible for consideration for future city job openings pertaining to public works utility,operations,and maintenance.The department Is collaborating with city administration and the represented bargaining group to develop and implement the program.This request Is prorated with an expected start date of November 2019. Q1PW03 Public Works 510-Stormwater Fund 6700-Stormwater Utility Worker-Green Team-1.0 FTE NEW Contingency $ 49,000 The Green Team(GT)was developed to maintain the 99 Water Quality(WQ)Facilities and the Water Division sites.Over time,additional facilities have been and will be added such as 65 WQ facilities.This request for an FTE will help offset the addition of the new facilities so that the GT can maintain the WQ facilities at the levels that Clean Water Services requires.This request Is prorated with an expected start date of November 2019. Q1PW04 Public Works 630-PW Admin Fund 6000-Public Works Carryforward of the support for CARRYFORWARD Contingency $ 35,000 The request is for carryforward of the community engagement support request that was approved as a part of the FY18 Q3 Supplemental Budget. Administration Community Engagement Q1PW05 Public Works 630-PW Admin Fund 6000-Public Works Emergency Response Management NEW Miscellaneous $ 15,100 Matching grant funds have been received and the compliance has been met. Requesting the FY19 appropriation increase for use of the grant. Adrninishdtiun Grant BCY£nue. Q1PW06 Public Works MULTIPLE 8000CIP/Transfers/Contingency CIP Carryforward of Prior Year CARRYFORWARD Unanticipated Fund $ 768,300 Carryforward of prior year appropriations for various CIP projects impacting Gas Tax,Urban Forestry,Parks SDC,Parks Bond,Parks Capital, Appropriations Balance Transportation Development,Transportation SDC,Water SDC,and Water Fund. CIP List* -92055 Americans with Disabilities Act Transition Plan($92,000) -92016-02 Dirksen Nature Park-Oak Savanna Restoration($25,000) -95041 Upper Boones Ferry Rd/Durham Rd Adaptive Signal($26,000) -92013 Fanno Creek Remeander($389,804) -92016-04 Dirksen Nature Park-Nature Play($7,500) -92035 City of Tigard/ITSD Paris Dev.($18,000) -92046 Fanno Creek Trail Connection(RFFA Grant)($46,000) -96048 Water Master Plan($122,000) -92034 Tigard Street Heritage Trail and Public Space($42,000) Q1PW07 Public Works MULTIPLE 8000-CIP/Transfers/Contingency 92016-06 Dlrksen Nature Park- NEW/CARRYFORWAR Multiple $ 274,000 This request contains carryforward and new request.Carryforward is the restroom kit for$154,000 and the new request Is due to higher than Interpretive Shelter and Restroom D anticipated construction bid for$120,000.The contract was awarded on 7/10/2018 as an LCRB agenda item. Q1PW08 Public Works MULTIPLE 0000-CIP/Transfers/Contingency 92051 Tiedemann Crossing/Fanno NEW Unanticipated Fund $ 229,400 This request contains two parts.The carryforward part is the grant reimbursement($109,400)and the new request Is the higher than anticipated Creek Trail Balance construction bid for$120,000.The contract was awarded on 7/10/2018 as an LCRB agenda item. Q1PW09 Public Works MULTIPLE 8000-CIP/Transfers/Contingency 92028 Downtown Land Acquisition NEW Unanticipated Fund $ 54,000 Moving Parks 5DC contingency to Parks Capital to fund CIP 92028 Downtown Land Acquisition. Balance Q1PW10 Public Works MULTIPLE g000-CIP/Transfers/Contingency 92056-Parks System Master Plan NEW Contingency $ 50,000 New request.Adding$50k to Parks Master Plan for the addition of the condition assessment. As a result of Input from the Council,the City Manager plans to implement performance audits,beginning FY 19. Public Works is in the process of producing the second annual Parks and Rec Fee(PARE)Report.One of the elements of that report is to discuss the various maintenance levels and the Impact of lack of resources. PW proposes to conduct a condition assessment on the park system In order to establish the optimal maintenance levels for each of our four park types and establish benchmarks(present level performance)of our maintenance work.This work wig inform staff and the Council as to what additional Investments would be needed in order to bring the condition of the parks up to optimal levels. PW,originally,had planned to conduct the condition assessment/performance audit work as a stand-alone study,but given the timing of the master plan update,it makes sense to include It as a part of that work. Q1PW11 Public Works MULTIPLE 8000-CIP/Transfers/Contingency 95057 Fanno Creek Trail Alignment NEW Contingency $ 135,000 Project was in the Adopted FY18 budget but not anticipated to be funded until FY20.However,the grant for project has been approved by Metro and Study(Bonita Rd to Tualatin River) projected to be received earlier than anticipated,thus accelerated timeline for the project.With the acceptance of this grant($115k),the overall funding from the city(Transportation 5DC)will decrease. Non-Budgetary Impact Items Item# Department Fund Division Request Title Request Funding Total Amount Detailed Description Source Q1FIS02 Finance& 600-Central Services 2300-Information Technology GIS Division Centralization Foisting $ - The GIS Division Centralization will create efficiencies and consistency within the GIS division and also within the individual departments. Individual Information Fund Appropriations departments will no longer be needed to devote staff time to GIS data maintenance,or rely on the recruiting and retention of staff with a GIS Services background and experience. As a part of this GIS restructuring,Public Works Regular GIS FTE was moved to the Information Technology Regular FTE.This FTE will still focus work on data maintenance of Public Works Utilities data,but will be managed by the GI5 Program Administrator.No additional funding is needed. Additionally,GIS division is requesting to nave 1.0 Limited Duration(LD)FTE to 1.0 Regular FTE in the IT division. As with the PW GIS position,no additional funding is needed to support this migration from LD FTE to Regular FTE to support centralized GIS data maintenance. 1:hrehavdrel 19Wmendmenbiv19 m1\FY19015upplemental_summary 2 of 2 Exhibit A Q1CD01-Annual Support for Selectron and Selectron IVR Inspection Program Annual ongoing maintenance required for: existing IVR (interactive voice response) inspection system and online inspections scheduling program; and limit inspection module for building division customers. FY 2019 Q1 Revised Building Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 5,809,493 $ - $ 5,809,493 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 2,409,484 $ - $ 2,409,484 Intergovernmental $ 8,281 $ - $ 8,281 Charges for Services $ 7,035 $ - $ 7,035 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 19,782 $ - $ 19,782 Miscellaneous $ 932 $ - $ 932 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 250,000 $ - $ 250,000 Total Resources $ 8,505,007 $ - $ 8,505,007 Requirements Community Development $ 1,714,237 $ 18,200 $ 1,732,437 Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - S - Program Expenditures Total $ 1,714,237 $ 18,200 $ 1,732,437 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency S 250,000 $ (18,200) $ 231,800 Total Budget $ 1,964,237 $ - $ 1,964,237 Reserve For Future Expenditure $ 6,540,770 $ - $ 6,540,770 Total Requirements $ 8,505,007 $ - $ 8,505,007 Exhibit A Q1CD02- Selectron IVR Server Upgrade Replacement of 5-year old failing server used for IVR inspection system and utility billing outbound notifications program. Server replacement$13,000 plus$3,300 for SIP licensing for Selectron server to integrate with ShoreTel phone system. Costs split 50/50 with building and utility billing. This server is recommended for replacement every 4 to 5 years to provide efficient customer service and to maintain integration with other city hardware/software upgrades. Fund 1 of 2 FY 2019 Q1 Revised Building Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 5,809,493 $ - $ 5,809,493 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 2,409,484 $ - $ 2,409,484 Intergovernmental $ 8,281 $ - $ 8,281 Charges for Services $ 7,035 $ - $ 7,035 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 19,782 $ - $ 19,782 Miscellaneous $ 932 $ - $ 932 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 250,000 $ - $ 250,000 Total Resources $ 8,505,007 $ - $ 8,505,007 Requirements Community Development $ 1,714,237 $ 8,150 $ 1,722,387 Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ 1,714,237 $ 8,150 $ 1,722,387 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 250,000 $ (8,150) $ 241,850 Total Budget $ 1,964,237 $ - $ 1,964,237 Reserve For Future Expenditure $ 6,540,770 $ - $ 6,540,770 Total Requirements $ 8,505,007 $ - $ 8,505,007 Exhibit A 01CD02- Selectron IVR Server Upgrade Replacement of 5-year old failing server used for IVR inspection system and utility billing outbound notifications program. Server replacement$13,000 plus$3,300 for SIP licensing for Selectron server to integrate with ShoreTel phone system. Costs split 50/50 with building and utility billing. This server is recommended for replacement every 4 to 5 years to provide efficient customer service and to maintain integration with other city hardware/software upgrades. Fund 2 of 2 FY 2019 Q1 Revised Central Services Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 1,025,397 $ - $ 1,025,397 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 39,211 $ - $ 39,211 Intergovernmental $ - $ - $ - Charges for Services $ 8,354,402 $ - $ 8,354,402 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 22,593 $ - $ 22,593 Miscellaneous $ 13,400 $ - $ 13,400 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 470,630 $ - $ 470,630 Total Resources $ 9,925,633 $ - $ 9,925,633 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 8,588,675 $ 8,150 $ 8,596,825 Public Works $ - $ - $ - Program Expenditures Total $ 8,588,675 $ 8,150 $ 8,596,825 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 250,000 $ (8,150) $ 241,850 Total Budget $ 8,838,675 $ - $ 8,838,675 Reserve For Future Expenditure $ 1,086,958 $ - $ 1,086,958 Total Requirements $ 9,925,633 $ - $ 9,925,633 Exhibit A Q1CD03 -Annual Licensing Subscription for DigEplan Electronic Document Review Annual ongoing subscription fee for the implementation of electronic document review software for Community Development Planning, PW Engineering and Building divisions. This enterprise project supports LEAN government efforts to improve customer service by reducing hardcopy document submittals and trips to the permit counter, and minimizes public records storage space requirements. This software will provide more effective and efficient permit review processing time and public records archiving, and will eliminate costs for converting hardcopy plans to digital records file format. Costs split by number of named user licenses for planning, engineering and building. Fund 1 of 3 FY 2019 Q1 Revised Building Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 5,809,493 $ - $ 5,809,493 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 2,409,484 $ - $ 2,409,484 Intergovernmental $ 8,281 $ - $ 8,281 Charges for Services $ 7,035 $ - $ 7,035 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 19,782 $ - $ 19,782 Miscellaneous $ 932 $ - $ 932 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 250,000 $ - $ 250,000 Total Resources $ 8,505,007 $ - $ 8,505,007 Requirements Community Development $ 1,714,237 $ 5,900 $ 1,720,137 Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ 1,714,237 $ 5,900 $ 1,720,137 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 250,000 $ (5,900) $ 244,100 Total Budget $ 1,964,237 $ - $ 1,964,237 Reserve For Future Expenditure $ 6,540,770 $ - $ 6,540,770 Total Requirements $ 8,505,007 $ - $ 8,505,007 Exhibit A Q1CD03 -Annual Licensing Subscription for DigEplan Electronic Document Review Annual ongoing subscription fee for the implementation of electronic document review software for Community Development Planning, PW Engineering and Building divisions. This enterprise project supports LEAN government efforts to improve customer service by reducing hardcopy document submittals and trips to the permit counter, and minimizes public records storage space requirements. This software will provide more effective and efficient permit review processing time and public records archiving,and will eliminate costs for converting hardcopy plans to digital records file format. Costs split by number of named user licenses for planning, engineering and building. Fund 2 of 3 FY 2019 Q1 Revised General Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 14,768,611 $ - $ 14,768,611 Property Taxes $ 16,132,030 $ - $ 16,132,030 Franchise Fees $ 6,255,307 $ - $ 6,255,307 Special Assessments $ - $ - $ - Licenses &Permits $ 1,157,614 $ - $ 1,157,614 Intergovernmental $ 6,308,022 $ - $ 6,308,022 Charges for Services $ 294,055 $ - $ 294,055 Fines &Forfeitures $ 654,498 $ - $ 654,498 Interest Earnings $ 103,722 $ - $ 103,722 Miscellaneous $ 56,432 $ - $ 56,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 237,070 $ - $ 237,070 Total Resources $ 45,967,361 $ - $ 45,967,361 Requirements Community Development $ 3,569,242 $ 3,550 $ 3,572,792 Community Services $ 23,992,971 $ - $ 23,992,971 Policy and Administration $ 901,357 $ - $ 901,357 Public Works $ - $ - $ - Program Expenditures Total $ 28,463,570 $ 3,550 $ 28,467,120 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,827,416 $ - $ 2,827,416 Contingency $ 1,285,000 $ (3,550) $ 1,281,450 Total Budget $ 32,576,986 $ - $ 32,576,986 Reserve For Future Expenditure $ 13,390,375 $ - $ 13,390,375 Total Requirements $ 45,967,361 $ - $ 45,967,361 Exhibit A Q1CD03 -Annual Licensing Subscription for DigEplan Electronic Document Review Annual ongoing subscription fee for the implementation of electronic document review software for Community Development Planning, PW Engineering and Building divisions. This enterprise project supports LEAN government efforts to improve customer service by reducing hardcopy document submittals and trips to the permit counter, and minimizes public records storage space requirements. This software will provide more effective and efficient permit review processing time and public records archiving, and will eliminate costs for converting hardcopy plans to digital records file format. Costs split by number of named user licenses for planning, engineering and building. Fund 3 of 3 FY 2019 Q1 Revised PW Engineering Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ - $ - $ - Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 800,000 $ - $ 800,000 Intergovernmental $ - $ - $ - Charges for Services $ 2,448,604 $ - $ 2,448,604 Fines &Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 941,288 $ - $ 941,288 Total Resources $ 4,189,892 $ - $ 4,189,892 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,718,753 $ 3,550 $ 3,722,303 Program Expenditures Total $ 3,718,753 $ 3,550 $ 3,722,303 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 100,000 $ (3,550) $ 96,450 Total Budget $ 3,818,753 $ - $ 3,818,753 Reserve For Future Expenditure $ 371,139 $ - $ 371,139 Total Requirements $ 4,189,892 $ - $ 4,189,892 Exhibit A Q1CD04-Add 0.5 FTE For Building Code Enforcement Officer Due to the increase in workload from River Terrace,as well as many multifamily and commercial projects,the Building Division is proposing the addition of a half-time(.5 FTE)code enforcement officer.This would reduce the amount of overtime we are currently using to provide code enforcement as our current Inspector I/Code Enforcement Officer is completing a full schedule of building inspections and also processing code enforcement cases as needed.Additionally,we are also in need of additional inspection capacity for commercial inspections. By adding the additional code enforcement staff, it would "free up"our current Code Enforcement Officer to receive the additional training required for re-classification to Inspector II.This request is prorated with an expected start date of November 2019. FY 2019 Q1 Revised Building Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 5,809,493 $ - $ 5,809,493 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 2,409,484 $ - $ 2,409,484 Intergovernmental $ 8,281 $ - $ 8,281 Charges for Services $ 7,035 $ - $ 7,035 Fines& Forfeitures $ - $ - $ - Interest Earnings $ 19,782 $ - $ 19,782 Miscellaneous $ 932 $ - $ 932 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 250,000 S - $ 250,000 Total Resources $ 8,505,007 $ - $ 8,505,007 Requirements Community Development $ 1,714,237 $ 26,300 $ 1,740,537 Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ 1,714,237 $ 26,300 $ 1,740,537 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 250,000 $ (26,300) $ 223,700 Total Budget $ 1,964,237 $ - $ 1,964,237 Reserve For Future Expenditure $ 6,540,770 $ - $ 6,540,770 Total Requirements $ 8,505,007 $ - $ 8,505,007 Exhibit A Q1FIS01- MACC Grant-Next Generation Security for the Virtualized Environment The IT Department has received a $74,917 grant from MACC to implement next generation security for our virtualized environment. This grant is focused around the securing the virtual assets that are accessing and connected to the Internet. The implemented solution will help protect the City of Tigard from external and internal threats and reduce the"blast zone"or reach of a cyber-attack.As a result of stronger security within our virtualized systems which make up 99%of our computing environment,the City of Tigard will have a lower risk of a cybersecurity attack. If we do find ourselves as a victim,this technology will dramatically reduce the area of attack to a confined space. This request is fully funded by the Grant and is budget neutral. FY 2019 Q1 Revised Central Services Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 1,025,397 $ - $ 1,025,397 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 39,211 $ - $ 39,211 Intergovernmental $ - $ 74,900 $ 74,900 Charges for Services $ 8,354,402 $ - $ 8,354,402 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 22,593 $ - $ 22,593 Miscellaneous $ 13,400 $ - $ 13,400 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 470,630 $ - $ 470,630 Total Resources $ 9,925,633 $ 74,900 $ 10,000,533 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 8,588,675 $ 74,900 $ 8,663,575 Public Works $ - $ - $ - Program Expenditures Total $ 8,588,675 $ 74,900 $ 8,663,575 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 250,000 $ - $ 250,000 Total Budget $ 8,838,675 $ 74,900 $ 8,913,575 Reserve For Future Expenditure $ 1,086,958 $ - $ 1,086,958 Total Requirements $ 9,925,633 $ 74,900 $ 10,000,533 Exhibit A Q1PD01/CS01/CS02-Photo Red Light Enforcement Program The City of Tigard is in the process of implementing a Photo Red Light enforcement program at three(3)intersections along 99W based on ODOT crash data and independent traffic surveys.As a result,01 has three requests related to the Photo Red Light project. Revenue for the fiscal year is anticipated to be$415,000 which will offset the increase in expenditures and remainder of expenditures will be funded by the General Fund(GF)contingency. In FY20,it is anticipated that the revenue will sufficiently exceed expenses to reimburse the use of the GF contingency in the FY19. Police Department-Photo Red Light Contract cost and Staff cost($204,000) Municipal Court-Fund up to 3 court staff,judicial hours and other court related costs($252,800) Property Management-Remodel to move the court staff to the current utility billing work area($350,000) Fund 1 of 2 FY 2019 Q1 Revised General Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 14,768,611 $ - $ 14,768,611 Property Taxes $ 16,132,030 $ - $ 16,132,030 Franchise Fees $ 6,255,307 $ - $ 6,255,307 Special Assessments $ - $ - $ - Licenses&Permits $ 1,157,614 $ - $ 1,157,614 Intergovernmental $ 6,308,022 $ - $ 6,308,022 Charges for Services $ 294,055 $ - $ 294,055 Fines&Forfeitures $ 654,498 $ 415,000 $ 1,069,498 Interest Earnings $ 103,722 $ - $ 103,722 Miscellaneous $ 56,432 $ - $ 56,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 237,070 $ - $ 237,070 Total Resources $ 45,967,361 $ 415,000 $ 46,382,361 Requirements Community Development $ 3,569,242 $ - $ 3,569,242 Community Services $ 23,992,971 $ 204,000 $ 24,196,971 Policy and Administration $ 901,357 $ 252,800 $ 1,154,157 Public Works $ - $ - $ - Program Expenditures Total $ 28,463,570 $ 456,800 $ 28,920,370 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,827,416 $ 350,000 $ 3,177,416 Contingency $ 1,285,000 $ (391,800) $ 893,200 Total Budget $ 32,576,986 $ 415,000 $ 32,991,986 Reserve For Future Expenditure $ 13,390,375 $ - $ 13,390,375 Total Requirements $ 45,967,361 $ 415,000 $ 46,382,361 Exhibit A Q1PD01/CS01/CS02-Photo Red Light Enforcement Program The City of Tigard is in the process of implementing a Photo Red Light enforcement program at three(3)intersections along 99W based on ODOT crash data and independent traffic surveys.As a result,Q1 has three requests related to the Photo Red Light project. Revenue for the fiscal year is anticipated to be$415,000 which will offset the increase in expenditures and remainder of expenditures will be funded by the General Fund(GF)contingency. In FY20,it is anticipated that the revenue will sufficiently exceed expenses to reimburse the use of the GF contingency in the FY19. Police Department-Photo Red Light Contract cost and Staff cost($204,000) Municipal Court-Fund up to 3 court staff,judicial hours and other court related costs($252,800) Property Management-Remodel to move the court staff to the current utility billing work area($350,000) Fund 2 of 2 FY 2019 Q1 Revised Facilities Capital Projects Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 1,024,987 $ - $ 1,024,987 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 3,212 $ - $ 3,212 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 100,000 $ 350,000 S 450,000 Total Resources $ 1,128,199 $ 350,000 $ 1,478,199 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 120,000 $ 350,000 $ 470,000 Transfers to Other Funds $ - $ - $ - Contingency S 50,000 $ - $ 50,000 Total Budget $ 170,000 $ 350,000 $ 520,000 Reserve For Future Expenditure $ 958,199 $ - $ 958,199 Total Requirements $ 1,128,199 $ 350,000 $ 1,478,199 Exhibit A Q1PD02- Mark43 Contract Down Payment The Police Department is in the process of switching Records Management System software to the Mark43 product. The procurement was approved by Council and the contract was executed in May.As a provision of the contract,the City was required to make a 50%down payment at contract execution and the balance at go-live,which will likely be in December. The PD had identified budget savings in FY 2017-18 to fund the down payment. In order to adhere to Generally Accepted Accounting Principles,the down payment expenditure was split between the two fiscal years,with $17,280 in FY 2018-19. This request is to carryforward the previously identified funds from FY 2017-18 in order to support the portion of the down payment expenditure to be recognized in FY 2018-19. FY 2019 Q1 Revised General Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 14,768,611 $ 17,300 $ 14,785,911 Property Taxes $ 16,132,030 $ - $ 16,132,030 Franchise Fees $ 6,255,307 $ - $ 6,255,307 Special Assessments $ - $ - $ - Licenses &Permits $ 1,157,614 $ - $ 1,157,614 Intergovernmental $ 6,308,022 $ - $ 6,308,022 Charges for Services $ 294,055 $ - $ 294,055 Fines&Forfeitures $ 654,498 $ - $ 654,498 Interest Earnings $ 103,722 $ - $ 103,722 Miscellaneous $ 56,432 $ - $ 56,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 237,070 $ - $ 237,070 Total Resources $ 45,967,361 $ 17,300 $ 45,984,661 Requirements Community Development $ 3,569,242 $ - $ 3,569,242 Community Services $ 23,992,971 $ 17,300 $ 24,010,271 Policy and Administration $ 901,357 $ - $ 901,357 Public Works $ - $ - $ - Program Expenditures Total $ 28,463,570 $ 17,300 $ 28,480,870 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,827,416 $ - $ 2,827,416 Contingency $ 1,285,000 $ - $ 1,285,000 Total Budget $ 32,576,986 $ 17,300 $ 32,594,286 Reserve For Future Expenditure $ 13,390,375 $ - $ 13,390,375 Total Requirements $ 45,967,361 $ 17,300 $ 45,984,661 Exhibit A O1PW01-Management Analyst for the Utility Systems (1.0 FTE) The request is to add 1.0 FTE. This position will provide assistance on the new water system,complete water system analysis, work with the water utility to introduce and manage ongoing work relating to asset management and general water utility financial analytical support. Utility divisions have no analytical support at this time, but the need is greater than ever with the completion of Lake Oswego- Tigard Water Partnership.The position will also assist with setting rates and provide analysis to the storm water and sanitary sewer systems. The utility divisions are in need of additional analytic support at a management analyst level.The position will report to and be supervised by the PW Business Manager to ensure proper application of financial components.Additionally,the position will assist the Business Manager with creation of policies and analytics for the water funds including ongoing financial and analytical support for the divisions.This support is critical as the system begins master planning and rate studies for the water division.This request is prorated with an expected start date of November 2019. Fund 1 of 3 FY 2019 Q1 Revised Sanitary Sewer Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 4,270,120 $ - $ 4,270,120 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 42,200 $ - $ 42,200 Intergovernmental $ 1,285,835 $ - $ 1,285,835 Charges for Services $ 2,867,135 $ - $ 2,867,135 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 10,333 $ - $ 10,333 Miscellaneous $ 13,091 $ - $ 13,091 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 218,100 $ - $ 218,100 Total Resources $ 8,706,814 $ - $ 8,706,814 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,668,472 $ 18,500 $ 2,686,972 Program Expenditures Total $ 2,668,472 $ 18,500 $ 2,686,972 Debt Service $ - $ - $ - Loan to TCD.A $ - $ - $ - Work-In-Progress $ 859,200 $ - $ 859,200 Transfers to Other Funds $ 823,263 $ - $ 823,263 Contingency $ 400,000 $ (18,500) $ 381,500 Total Budget $ 4,750,935 $ - $ 4,750,935 Reserve For Future Expenditure $ 3,955,879 $ - $ 3,955,879 Total Requirements $ 8,706,814 $ - $ 8,706,814 Exhibit A O1PW01-Management Analyst for the Utility Systems (1.0 FTE) The request is to add 1.0 FTE. This position will provide assistance on the new water system,complete water system analysis, work with the water utility to introduce and manage ongoing work relating to asset management and general water utility financial analytical support. Utility divisions have no analytical support at this time,but the need is greater than ever with the completion of Lake Oswego- Tigard Water Partnership.The position will also assist with setting rates and provide analysis to the storm water and sanitary sewer systems. The utility divisions are in need of additional analytic support at a management analyst level.The position will report to and be supervised by the PW Business Manager to ensure proper application of financial components.Additionally,the position will assist the Business Manager with creation of policies and analytics for the water funds including ongoing financial and analytical support for the divisions.This support is critical as the system begins master planning and rate studies for the water division.This request is prorated with an expected start date of November 2019. Fund 2 of 3 FY 2019 Q1 Revised Stormwater Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 5,433,806 $ - $ 5,433,806 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 2,848,455 $ - $ 2,848,455 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 7,936 $ - $ 7,936 Miscellaneous $ 3,100 $ - $ 3,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 681,250 $ - $ 681,250 Total Resources $ 8,974,547 $ - $ 8,974,547 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,969,785 $ 18,500 $ 2,988,285 Program Expenditures Total $ 2,969,785 $ 18,500 $ 2,988,285 Debt Service $ - $ - $ - Loan to TCD.,-- $ - $ - $ - Work-In-Progress $ 2,293,600 $ - $ 2,293,600 Transfers to Other Funds $ 433,278 $ - $ 433,278 Contingency $ 200,000 $ (18,500) $ 181,500 Total Budget $ 5,896,663 $ - $ 5,896,663 Reserve For Future Expenditure $ 3,077,884 $ - $ 3,077,884 Total Requirements $ 8,974,547 $ - $ 8,974,547 Exhibit A Q1PW01-Management Analyst for the Utility Systems (1.0 FTE) The request is to add 1.0 FTE. This position will provide assistance on the new water system,complete water system analysis, work with the water utility to introduce and manage ongoing work relating to asset management and general water utility financial analytical support. Utility divisions have no analytical support at this time, but the need is greater than ever with the completion of Lake Oswego- Tigard Water Partnership.The position will also assist with setting rates and provide analysis to the storm water and sanitary sewer systems. The utility divisions are in need of additional analytic support at a management analyst level.The position will report to and be supervised by the PW Business Manager to ensure proper application of financial components.Additionally,the position will assist the Business Manager with creation of policies and analytics for the water funds including ongoing financial and analytical support for the divisions.This support is critical as the system begins master planning and rate studies for the water division.This request is prorated with an expected start date of November 2019. Fund 3 of 3 FY 2019 Q1 Revised Water Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 17,779,719 $ - $ 17,779,719 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 75,173 $ - $ 75,173 Intergovernmental $ - $ - $ - Charges for Services $ 21,463,256 $ - $ 21,463,256 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 30,644 $ - $ 30,644 Miscellaneous $ 10,933 $ - $ 10,933 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 58,751 $ - $ 58,751 Total Resources $ 39,418,476 $ - $ 39,418,476 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 8,106,244 $ 37,000 $ 8,143,244 Program Expenditures Total $ 8,106,244 $ 37,000 $ 8,143,244 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 10,576,100 $ - $ 10,576,100 Contingency $ 500,000 $ (37,000) $ 463,000 Total Budget $ 19,182,344 $ - $ 19,182,344 Reserve For Future Expenditure $ 20,236,132 $ - $ 20,236,132 Total Requirements $ 39,418,476 $ - $ 39,418,476 Exhibit A Q1PW02- Utility Apprenticeship Program (1.0 FTE) The Public Works Department is requesting additional funding to develop a program that offers qualified candidates the opportunity to apprentice with the department to learn skills and abilities necessary to meet the minimum requirements of journey level Utility Worker classification (Level II). The department envisions a program that allows apprenticeship for two years limited duration,with successful candidates eligible for consideration for future city job openings pertaining to public works utility, operations, and maintenance. The department is collaborating with city administration and the represented bargaining group to develop and implement the program. This request is prorated with an expected start date of November 2019. Fund 1 of 3 FY 2019 Q1 Revised Sanitary Sewer Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 4,270,120 $ - $ 4,270,120 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 42,200 $ - $ 42,200 Intergovernmental $ 1,285,835 $ - $ 1,285,835 Charges for Services $ 2,867,135 $ - $ 2,867,135 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 10,333 $ - $ 10,333 Miscellaneous $ 13,091 $ - $ 13,091 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 218,100 $ - $ 218,100 Total Resources $ 8,706,814 $ - $ 8,706,814 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,668,472 $ 11,650 $ 2,680,122 Program Expenditures Total $ 2,668,472 $ 11,650 $ 2,680,122 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 859,200 $ - $ 859,200 Transfers to Other Funds $ 823,263 $ - $ 823,263 Contingency $ 400,000 $ (11,650) $ 388,350 Total Budget $ 4,750,935 $ - $ 4,750,935 Reserve For Future Expenditure $ 3,955,879 $ - $ 3,955,879 Total Requirements $ 8,706,814 $ - $ 8,706,814 Exhibit A Q1PW02- Utility Apprenticeship Program (1.0 FTE) The Public Works Department is requesting additional funding to develop a program that offers qualified candidates the opportunity to apprentice with the department to learn skills and abilities necessary to meet the minimum requirements of journey level Utility Worker classification (Level II). The department envisions a program that allows apprenticeship for two years limited duration,with successful candidates eligible for consideration for future city job openings pertaining to public works utility, operations, and maintenance. The department is collaborating with city administration and the represented bargaining group to develop and implement the program. This request is prorated with an expected start date of November 2019. Fund 2 of 3 FY 2019 Q1 Revised Stormwater Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 5,433,806 $ - $ 5,433,806 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 2,848,455 $ - $ 2,848,455 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 7,936 $ - $ 7,936 Miscellaneous $ 3,100 $ - $ 3,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 681,250 $ - $ 681,250 Total Resources $ 8,974,547 $ - $ 8,974,547 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,969,785 $ 11,650 $ 2,981,435 Program Expenditures Total $ 2,969,785 $ 11,650 $ 2,981,435 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 2,293,600 $ - $ 2,293,600 Transfers to Other Funds $ 433,278 $ - $ 433,278 Contingency $ 200,000 $ (11,650) $ 188,350 Total Budget $ 5,896,663 $ - $ 5,896,663 Reserve For Future Expenditure $ 3,077,884 $ - $ 3,077,884 Total Requirements $ 8,974,547 $ - $ 8,974,547 Exhibit A Q1PW02- Utility Apprenticeship Program (1.0 FTE) The Public Works Department is requesting additional funding to develop a program that offers qualified candidates the opportunity to apprentice with the department to learn skills and abilities necessary to meet the minimum requirements of journey level Utility Worker classification (Level II). The department envisions a program that allows apprenticeship for two years limited duration,with successful candidates eligible for consideration for future city job openings pertaining to public works utility, operations, and maintenance. The department is collaborating with city administration and the represented bargaining group to develop and implement the program. This request is prorated with an expected start date of November 2019. Fund 3 of 3 FY 2019 Q1 Revised Water Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 17,779,719 $ - $ 17,779,719 Property Taxes $ - $ - $ Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 75,173 $ - $ 75,173 Intergovernmental $ - $ - $ - Charges for Services $ 21,463,256 $ - $ 21,463,256 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 30,644 $ - $ 30,644 Miscellaneous $ 10,933 $ - $ 10,933 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 58,751 $ - $ 58,751 Total Resources $ 39,418,476 $ - $ 39,418,476 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 8,106,244 $ 23,300 $ 8,129,544 Program Expenditures Total $ 8,106,244 $ 23,300 $ 8,129,544 Debt Service $ - $ - $ Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 10,576,100 $ - $ 10,576,100 Contingency $ 500,000 $ (23,300) $ 476,700 Total Budget $ 19,182,344 $ - $ 19,182,344 Reserve For Future Expenditure $ 20,236,132 $ - $ 20,236,132 Total Requirements $ 39,418,476 $ - $ 39,418,476 Exhibit A Q1PW03 -Utility Worker- Green Team (1.0 FTE) The Green Team (GT)was developed to maintain the 99 Water Quality(WQ) Facilities and the Water Division sites. Over time, additional facilities have been and will be added such as 65 WQ facilities. This request for an FTE will help offset the addition of the new facilities so that the GT can maintain the WQ facilities at the levels that Clean Water Services requires.This request is prorated with an expected start date of November 2019. FY 2019 Q1 Revised Stormwater Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 5,433,806 $ - $ 5,433,806 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 2,848,455 $ - $ 2,848,455 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 7,936 $ - $ 7,936 Miscellaneous $ 3,100 $ - $ 3,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 681,250 $ - $ 681,250 Total Resources $ 8,974,547 $ - $ 8,974,547 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,969,785 $ 49,000 $ 3,018,785 Program Expenditures Total $ 2,969,785 $ 49,000 $ 3,018,785 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 2,293,600 $ - $ 2,293,600 Transfers to Other Funds $ 433,278 $ - $ 433,278 Contingency $ 200,000 $ (49,000) $ 151,000 Total Budget $ 5,896,663 $ - $ 5,896,663 Reserve For Future Expenditure $ 3,077,884 $ - $ 3,077,884 Total Requirements $ 8,974,547 $ - $ 8,974,547 Exhibit A Q1PW04- Carryforward of the support for Community Engagement The request is for carryforward of the community engagement support request that was approved as a part of the FY18 Q3 Supplemental Budget. Fund 1 of 2 FY 2019 Q1 Revised General Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 14,768,611 $ 35,000 $ 14,803,611 Property Taxes $ 16,132,030 $ - $ 16,132,030 Franchise Fees $ 6,255,307 $ - $ 6,255,307 Special Assessments $ - $ - $ - Licenses &Permits $ 1,157,614 $ - $ 1,157,614 Intergovernmental $ 6,308,022 $ - $ 6,308,022 Charges for Services $ 294,055 $ - $ 294,055 Fines &Forfeitures $ 654,498 $ - $ 654,498 Interest Earnings $ 103,722 $ - $ 103,722 Miscellaneous $ 56,432 $ - $ 56,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 237,070 $ - $ 237,070 Total Resources $ 45,967,361 $ 35,000 $ 46,002,361 Requirements Community Development $ 3,569,242 $ - $ 3,569,242 Community Services $ 23,992,971 $ - $ 23,992,971 Policy and Administration $ 901,357 $ - $ 901,357 Public Works $ - $ - $ - Program Expenditures Total $ 28,463,570 $ - $ 28,463,570 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,827,416 $ 35,000 $ 2,862,416 Contingency $ 1,285,000 $ - $ 1,285,000 Total Budget $ 32,576,986 $ 35,000 $ 32,611,986 Reserve For Future Expenditure $ 13,390,375 $ - $ 13,390,375 Total Requirements $ 45,967,361 $ 35,000 $ 46,002,361 Exhibit A Q1PW04- Carryforward of the support for Community Engagement The request is for carryforward of the community engagement support request that was approved as a part of the FY18 Q3 Supplemental Budget. Fund 2 of 2 FY 2019 Q1 Revised PW Admin Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ - $ - $ - Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 2,017,775 $ - $ 2,017,775 Fines &Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 389,124 $ 35,000 $ 424,124 Total Resources $ 2,406,899 $ 35,000 $ 2,441,899 Requirements Community Development $ - $ - $ _ Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,101,448 $ 35,000 $ 2,136,448 Program Expenditures Total $ 2,101,448 $ 35,000 $ 2,136,448 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 100,000 $ - $ 100,000 Total Budget $ 2,201,448 $ 35,000 $ 2,236,448 Reserve For Future Expenditure $ 205,451 $ - $ 205,451 Total Requirements $ 2,406,899 $ 35,000 $ 2,441,899 Exhibit A Q1PW05 - Emergency Response Management Grant Matching grant fund was received and the compliance has been met. Requesting the FY19 appropriation increase for use of the grant. FY 2019 Q1 Revised PW Admin Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ - $ - $ - Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ 15,100 $ 15,100 Charges for Services $ 2,017,775 $ - $ 2,017,775 Fines &Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds S 389,124 S - S 389,124 Total Resources $ 2,406,899 $ 15,100 $ 2,421,999 Requirements Community Development $ - $ - S _ Community Services $ - $ - S - Policy and Administration $ - $ - S - Public Works $ 2,101,448 $ 15,100 S 2,116,548 Program Expenditures Total $ 2,101,448 $ 15,100 $ 2,116,548 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 100,000 $ - $ 100,000 Total Budget $ 2,201,448 $ 15,100 $ 2,216,548 Reserve For Future Expenditure $ 205,451 $ - $ 205,451 Total Requirements $ 2,406,899 $ 15,100 $ 2,421,999 Exhibit A Q1PW06-CIP Carryforward of Prior Year Appropriations Carryforward of prior year appropriations for various CIP projects impacting Gas Tax,Urban Forestry, Parks SDC, Parks Bond, Parks Capital,Transportation Development,Transportation SDC,Water SDC, and Water Fund. CIP List: -92055 Americans with Disabilities Act Transition Plan($92,000) -92016-02 Dirksen Nature Park-Oak Savanna Restoration($25,000) -95041 Upper Boones Ferry Rd/Durham Rd Adaptive Signal($26,000) -92013 Fanno Creek Remeander($389,804) -92016-04 Dirksen Nature Park-Nature Play($7,500) -92035 City of Tigard/TTSD Park Dev. ($18,000) -92046 Fanno Creek Trail Connection(RFFA Grant)($46,000) -96048 Water Master Plan($122,000) -92034 Tigard Street Heritage Trail and Public Space($42,000) Fund 1 of 9 FY 2019 Qi Revised Gas Tax Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 2,015,059 $ 59,000 $ 2,074,059 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 68,974 $ - $ 68,974 Intergovernmental $ 3,330,048 $ - $ 3,330,048 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 55,732 $ - $ 55,732 Miscellaneous $ 62,818 $ - $ 62,818 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 150,000 $ - $ 150,000 Total Resources $ 5,682,631 $ 59,000 $ 5,741,631 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,198,468 $ - $ 3,198,468 Program Expenditures Total $ 3,198,468 $ - $ 3,198,468 Debt Service $ 575,000 $ - $ 575,000 Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,308,100 $ 59,000 $ 1,367,100 Contingency $ 200,000 $ - $ 200,000 Total Budget $ 5,281,568 $ 59,000 $ 5,340,568 Reserve For Future Expenditure $ 401,063 $ - $ 401,063 Total Requirements $ 5,682,631 $ 59,000 $ 5,741,631 Exhibit A Q1PW06-CIP Carryforward of Prior Year Appropriations Carryforward of prior year appropriations for various CIP projects impacting Gas Tax, Urban Forestry, Parks SDC, Parks Bond, Parks Capital,Transportation Development,Transportation SDC,Water SDC,and Water Fund. CIP List: -92055 Americans with Disabilities Act Transition Plan ($92,000) -92016-02 Dirksen Nature Park-Oak Savanna Restoration($25,000) -95041 Upper Boones Ferry Rd/Durham Rd Adaptive Signal($26,000) -92013 Fanno Creek Remeander($389,804) -92016-04 Dirksen Nature Park-Nature Play($7,500) -92035 City of Tigard/TTSD Park Dev.($18,000) -92046 Fanno Creek Trail Connection(RFFA Grant)($46,000) -96048 Water Master Plan ($122,000) -92034 Tigard Street Heritage Trail and Public Space($42,000) Fund 2 of 9 FY 2019 Q1 Revised Urban Forestry Fund Adopted Amendment Qi Resources Beginning Fund Balance $ 1,069,818 $ 25,000 $ 1,094,818 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 4,060 $ - $ 4,060 Miscellaneous $ 27,891 $ - $ 27,891 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ _ Total Resources $ 1,101,769 $ 25,000 $ 1,126,769 Requirements Community Development $ - $ - $ _ Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ _ Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ _ Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 150,000 $ 25,000 $ 175,000 Contingency $ 50,000 $ - $ 50,000 Total Budget $ 200,000 $ 25,000 $ 225,000 Reserve For Future Expenditure $ 901,769 $ - $ 901,769 Total Requirements $ 1,101,769 $ 25,000 $ 1,126,769 Exhibit A Q1PW06-CIP Carryforward of Prior Year Appropriations Carryforward of prior year appropriations for various CIP projects impacting Gas Tax, Urban Forestry,Parks SDC,Parks Bond, Parks Capital,Transportation Development,Transportation SDC,Water SDC,and Water Fund. CIP List: -92055 Americans with Disabilities Act Transition Plan ($92,000) -92016-02 Dirksen Nature Park-Oak Savanna Restoration($25,000) -95041 Upper Boones Ferry Rd/Durham Rd Adaptive Signal ($26,000) -92013 Fanno Creek Remeander($389,804) -92016-04 Dirksen Nature Park-Nature Play($7,500) -92035 City of Tigard/TTSD Park Dev. ($18,000) -92046 Fanno Creek Trail Connection(RFFA Grant)($46,000) -96048 Water Master Plan ($122,000) -92034 Tigard Street Heritage Trail and Public Space($42,000) Fund 3 of 9 FY 2019 Qi Revised Parks SDC Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 8,690,241 $ 536,300 $ 9,226,541 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 728,351 $ - $ 728,351 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 19,782 $ - $ 19,782 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 9,438,374 $ 536,300 $ 9,974,674 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,572,601 $ 536,300 $ 3,108,901 Contingency $ 80,000 $ - $ 80,000 Total Budget $ 2,652,601 $ 536,300 $ 3,188,901 Reserve For Future Expenditure $ 6,785,773 $ - $ 6,785,773 Total Requirements $ 9,438,374 $ 536,300 $ 9,974,674 Exhibit A Q1PW06- CIP Carryforward of Prior Year Appropriations Carryforward of prior year appropriations for various CIP projects impacting Gas Tax, Urban Forestry, Parks SDC, Parks Bond, Parks Capital,Transportation Development,Transportation SDC,Water SDC,and Water Fund. CIP List: -92055 Americans with Disabilities Act Transition Plan($92,000) -92016-02 Dirksen Nature Park-Oak Savanna Restoration($25,000) -95041 Upper Boones Ferry Rd/Durham Rd Adaptive Signal($26,000) -92013 Fanno Creek Remeander($389,804) -92016-04 Dirksen Nature Park-Nature Play($7,500) -92035 City of Tigard/TTSD Park Dev. ($18,000) -92046 Fanno Creek Trail Connection(RFFA Grant)($46,000) -96048 Water Master Plan($122,000) -92034 Tigard Street Heritage Trail and Public Space($42,000) Fund 4 of 9 FY 2019 Q1 Revised Parks Capital Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 559,036 $ - $ 559,036 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 2,002,398 $ - $ 2,002,398 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 3,015 $ - $ 3,015 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 3,986,102 $ 620,300 $ 4,606,402 Total Resources $ 6,550,551 $ 620,300 $ 7,170,851 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 5,988,500 $ 620,300 $ 6,608,800 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 5,988,500 $ 620,300 $ 6,608,800 Reserve For Future Expenditure $ 562,051 $ - $ 562,051 Total Requirements $ 6,550,551 $ 620,300 $ 7,170,851 Exhibit A Q1PW06-CIP Carryforward of Prior Year Appropriations Carryforward of prior year appropriations for various CIP projects impacting Gas Tax,Urban Forestry, Parks SDC, Parks Bond, Parks Capital,Transportation Development,Transportation SDC,Water SDC,and Water Fund. CIP List: -92055 Americans with Disabilities Act Transition Plan($92,000) -92016-02 Dirksen Nature Park-Oak Savanna Restoration($25,000) -95041 Upper Boones Ferry Rd/Durham Rd Adaptive Signal($26,000) -92013 Fanno Creek Remeander($389,804) -92016-04 Dirksen Nature Park-Nature Play($7,500) -92035 City of Tigard/TTSD Park Dev. ($18,000) -92046 Fanno Creek Trail Connection(RFFA Grant)($46,000) -96048 Water Master Plan($122,000) -92034 Tigard Street Heritage Trail and Public Space($42,000) Fund 5 of 9 FY 2019 Q1 Revised Transportation Development Tax Adopted Amendment Q1 Resources Beginning Fund Balance $ 8,327,479 $ 26,000 $ 8,353,479 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 1,190,700 $ - $ 1,190,700 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 11,279 $ - $ 11,279 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 9,529,458 $ 26,000 $ 9,555,458 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,040,945 $ 26,000 $ 1,066,945 Contingency $ 250,000 $ - $ 250,000 Total Budget $ 1,290,945 $ 26,000 $ 1,316,945 Reserve For Future Expenditure $ 8,238,513 $ - $ 8,238,513 Total Requirements $ 9,529,458 $ 26,000 $ 9,555,458 Exhibit A Q1PW06-CIP Carryforward of Prior Year Appropriations Carryforward of prior year appropriations for various CIP projects impacting Gas Tax, Urban Forestry, Parks SDC, Parks Bond,Parks Capital,Transportation Development,Transportation SDC,Water SDC,and Water Fund. CIP List: -92055 Americans with Disabilities Act Transition Plan($92,000) -92016-02 Dirksen Nature Park-Oak Savanna Restoration($25,000) -95041 Upper Boones Ferry Rd/Durham Rd Adaptive Signal ($26,000) -92013 Fanno Creek Remeander($389,804) -92016-04 Dirksen Nature Park-Nature Play($7,500) -92035 City of Tigard/TTSD Park Dev.($18,000) -92046 Fanno Creek Trail Connection(RFFA Grant)($46,000) -96048 Water Master Plan($122,000) -92034 Tigard Street Heritage Trail and Public Space($42,000) Fund 6 of 9 FY 2019 Qi Revised Transportation CIP Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 1,058,100 $ - $ 1,058,100 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 1,133,230 $ - $ 1,133,230 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 195,000 $ - $ 195,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 2,145,000 $ 26,000 $ 2,171,000 Total Resources $ 4,531,330 $ 26,000 $ 4,557,330 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 3,473,230 $ 26,000 $ 3,499,230 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 3,473,230 $ 26,000 $ 3,499,230 Reserve For Future Expenditure $ 1,058,100 $ - $ 1,058,100 Total Requirements $ 4,531,330 $ 26,000 $ 4,557,330 Exhibit A Q1PW06- CIP Carryforward of Prior Year Appropriations Carryforward of prior year appropriations for various CIP projects impacting Gas Tax, Urban Forestry, Parks SDC, Parks Bond, Parks Capital,Transportation Development,Transportation SDC,Water SDC,and Water Fund. CIP List: -92055 Americans with Disabilities Act Transition Plan($92,000) -92016-02 Dirksen Nature Park-Oak Savanna Restoration($25,000) -95041 Upper Boones Ferry Rd/Durham Rd Adaptive Signal($26,000) -92013 Fanno Creek Remeander($389,804) -92016-04 Dirksen Nature Park-Nature Play($7,500) -92035 City of Tigard/TTSD Park Dev. ($18,000) -92046 Fanno Creek Trail Connection(RFFA Grant)($46,000) -96048 Water Master Plan($122,000) -92034 Tigard Street Heritage Trail and Public Space($42,000) Fund 7 of 9 FY 2019 Q1 Revised Water Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 17,779,719 $ 98,000 $ 17,877,719 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 75,173 $ - $ 75,173 Intergovernmental $ - $ - $ - Charges for Services $ 21,463,256 $ - $ 21,463,256 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 30,644 $ - $ 30,644 Miscellaneous $ 10,933 $ - $ 10,933 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 58,751 $ - $ 58,751 Total Resources $ 39,418,476 $ 98,000 $ 39,516,476 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 8,106,244 $ - $ 8,106,244 Program Expenditures Total $ 8,106,244 $ - $ 8,106,244 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 10,576,100 $ 98,000 $ 10,674,100 Contingency $ 500,000 $ - $ 500,000 Total Budget $ 19,182,344 $ 98,000 $ 19,280,344 Reserve For Future Expenditure $ 20,236,132 $ - $ 20,236,132 Total Requirements $ 39,418,476 $ 98,000 $ 39,516,476 Exhibit A Q1PW06-CIP Carryforward of Prior Year Appropriations Carryforward of prior year appropriations for various CIP projects impacting Gas Tax, Urban Forestry, Parks SDC, Parks Bond, Parks Capital,Transportation Development,Transportation SDC,Water SDC,and Water Fund. CIP List: -92055 Americans with Disabilities Act Transition Plan($92,000) -92016-02 Dirksen Nature Park-Oak Savanna Restoration ($25,000) -95041 Upper Boones Ferry Rd/Durham Rd Adaptive Signal($26,000) -92013 Fanno Creek Remeander($389,804) -92016-04 Dirksen Nature Park-Nature Play($7,500) -92035 City of Tigard/TTSD Park Dev. ($18,000) -92046 Fanno Creek Trail Connection(RFFA Grant)($46,000) -96048 Water Master Plan($122,000) -92034 Tigard Street Heritage Trail and Public Space($42,000) Fund 8 of 9 FY 2019 Q1 Revised Water SDC Fund Adopted Amendment Qi Resources Beginning Fund Balance $ 8,048,632 $ 24,000 $ 8,072,632 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 1,466,005 $ - $ 1,466,005 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ _ Fines&Forfeitures $ - $ - $ - Interest Earnings $ 233 $ - $ 233 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ _ Transfers In from Other Funds $ - $ - $ - Total Resources $ 9,514,870 $ 24,000 $ 9,538,870 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 726,000 $ 24,000 $ 750,000 Contingency $ 100,000 $ - $ 100,000 Total Budget $ 826,000 $ 24,000 $ 850,000 Reserve For Future Expenditure $ 8,688,870 $ - $ 8,688,870 Total Requirements $ 9,514,870 $ 24,000 $ 9,538,870 Exhibit A Q1PW06-CIP Carryforward of Prior Year Appropriations Carryforward of prior year appropriations for various CIP projects impacting Gas Tax, Urban Forestry,Parks SDC, Parks Bond, Parks Capital,Transportation Development,Transportation SDC,Water SDC,and Water Fund. CIP List: -92055 Americans with Disabilities Act Transition Plan($92,000) -92016-02 Dirksen Nature Park-Oak Savanna Restoration ($25,000) -95041 Upper Boones Ferry Rd/Durham Rd Adaptive Signal($26,000) -92013 Fanno Creek Remeander($389,804) -92016-04 Dirksen Nature Park-Nature Play($7,500) -92035 City of Tigard/TTSD Park Dev.($18,000) -92046 Fanno Creek Trail Connection(RFFA Grant)($46,000) -96048 Water Master Plan($122,000) -92034 Tigard Street Heritage Trail and Public Space($42,000) Fund 9 of 9 FY 2019 Q1 Revised Water CIP Fund Adopted Amendment QI Resources Beginning Fund Balance $ 1,924,450 $ - $ 1,924,450 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 13,096 $ - $ 13,096 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 2,615,500 $ 122,000 $ 2,737,500 Total Resources $ 4,553,046 $ 122,000 $ 4,675,046 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDD $ - $ - $ - Work-In-Progress $ 2,615,500 $ 122,000 $ 2,737,500 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 2,615,500 $ 122,000 $ 2,737,500 Reserve For Future Expenditure $ 1,937,546 $ - $ 1,937,546 Total Requirements $ 4,553,046 $ 122,000 $ 4,675,046 Exhibit A Q1PW07 -92016-06 Dirksen Nature Park- Interpretive Shelter and Restroom This request contains carryforward and new request. Carryforward is the restroom kit for$154,000 and the new request is due to higher than anticipated construction bid for$120,000. The contract was awarded on 7/10/2018 as an LCRB agenda item. Fund 1 of 3 FY 2019 Q1 Revised Parks Bond Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 1,391,805 $ 154,000 $ 1,545,805 Property Taxes S - $ - $ - Franchise Fees S - $ - $ _ Special Assessments S - $ - $ - Licenses &Permits S - $ - $ - Intergovernmental S - $ - $ - Charges for Services S - $ - $ - Fines &Forfeitures S - $ - $ Interest Earnings S 2,000 $ - $ 2,000 Miscellaneous S - $ - $ Other Financing Sources S - $ - $ - Transfers In from Other Funds S - S - S Total Resources $ 1,393,805 $ 154,000 $ 1,547,805 Requirements Community Development $ - S - $ - Community Services $ - S - $ Policy and Administration $ - S - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,279,000 $ 154,000 $ 1,433,000 Contingency $ - $ - $ - Total Budget $ 1,279,000 $ 154,000 $ 1,433,000 Reserve For Future Expenditure $ 114,805 $ - $ 114,805 Total Requirements $ 1,393,805 $ 154,000 $ 1,547,805 Exhibit A Q1PW07 - 92016-06 Dirksen Nature Park- Interpretive Shelter and Restroom This request contains carryforward and new request. Carryforward is the restroom kit for$154,000 and the new request is due to higher than anticipated construction bid for$120,000. The contract was awarded on 7/10/2018 as an LCRB agenda item. Fund 2 of 3 FY 2019 Q1 Revised Parks SDC Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 8,690,241 $ 120,000 $ 8,810,241 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ _ Licenses &Permits $ 728,351 $ - $ 728,351 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ _ Fines &Forfeitures $ - $ - $ - Interest Earnings $ 19,782 $ - $ 19,782 Miscellaneous $ $ - $ - Other Financing Sources $ - $ - $ Transfers In from Other Funds S - $ - $ - Total Resources $ 9,438,374 $ 120,000 $ 9,558,374 Requirements Community Development S - $ - $ - Community Services $ - $ - $ Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,572,601 $ 120,000 $ 2,692,601 Contingency $ 80,000 $ - $ 80,000 Total Budget $ 2,652,601 $ 120,000 $ 2,772,601 Reserve For Future Expenditure $ 6,785,773 $ - $ 6,785,773 Total Requirements $ 9,438,374 $ 120,000 $ 9,558,374 Exhibit A Q1PW07 - 92016-06 Dirksen Nature Park- Interpretive Shelter and Restroom This request contains carryforward and new request. Carryforward is the restroom kit for$154,000 and the new request is due to higher than anticipated construction bid for$120,000. The contract was awarded on 7/10/2018 as an LCRB agenda item. Fund 3 of 3 FY 2019 Q1 Revised Parks Capital Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 559,036 $ - $ 559,036 Property Taxes $ - $ - $ Franchise Fees $ - $ _ $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ 2,002,398 $ - $ 2,002,398 Charges for Services $ - $ - $ _ Fines &Forfeitures $ - $ - $ - Interest Earnings $ 3,015 $ - $ 3,015 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ _ Transfers In from Other Funds S 3,986,102 $ 274,000 $ 4,260,102 Total Resources $ 6,550,551 $ 274,000 $ 6,824,551 Requirements Community Development $ - $ - $ _ Community Services $ - $ - $ _ Policy and Administration $ - $ - $ Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 5,988,500 $ 274,000 $ 6,262,500 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 5,988,500 $ 274,000 $ 6,262,500 Reserve For Future Expenditure $ 562,051 $ - $ 562,051 Total Requirements $ 6,550,551 $ 274,000 $ 6,824,551 Exhibit A Q1PW08- 92051 Tiedemann Crossing / Fanno Creek Trail This request contains two parts. The carryforward part is the grant reimbursement($109,400) and the new request is the higher than anticipated construction bid for$120,000. The contract was awarded on 7/10/2018 as an LCRB agenda item. Fund 1 of 2 FY 2019 Q1 Revised Parks SDC Fund Adopted Amendment Qi Resources Beginning Fund Balance $ 8,690,241 $ 229,400 $ 8,919,641 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 728,351 $ - $ 728,351 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ 19,782 $ - $ 19,782 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds S - S - S - Total Resources $ 9,438,374 $ 229,400 $ 9,667,774 Requirements Community Development S - $ - $ - Community Services $ - $ - $ _ Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,572,601 $ 229,400 $ 2,802,001 Contingency $ 80,000 $ - $ 80,000 Total Budget $ 2,652,601 $ 229,400 $ 2,882,001 Reserve For Future Expenditure $ 6,785,773 $ - $ 6,785,773 Total Requirements $ 9,438,374 $ 229,400 $ 9,667,774 Exhibit A Q1PW08- 92051 Tiedemann Crossing / Fanno Creek Trail This request contains two parts. The carryforward part is the grant reimbursement ($109,400) and the new request is the higher than anticipated construction bid for$120,000. The contract was awarded on 7/10/2018 as an LCRB agenda item. Fund 2 of 2 FY 2019 Q1 Revised Parks Capital Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 559,036 $ - $ 559,036 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ 2,002,398 $ - $ 2,002,398 Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ 3,015 $ - $ 3,015 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds S 3,986,102 S 229,400 S 4,215,502 Total Resources $ 6,550,551 $ 229,400 $ 6,779,951 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 5,988,500 $ 229,400 $ 6,217,900 Transfers to Other Funds $ - $ - $ Contingency $ - $ - $ - Total Budget $ 5,988,500 $ 229,400 $ 6,217,900 Reserve For Future Expenditure $ 562,051 $ - $ 562,051 Total Requirements $ 6,550,551 $ 229,400 $ 6,779,951 Exhibit A Q1PW09-92028 Downtown Land Acquisition Moving Parks SDC contingency to Parks Capital to fund CIP 92028 Downtown Land Acquisition. Fund 1 of 2 FY 2019 Q1 Revised Parks SDC Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 8,690,241 $ 54,000 $ 8,744,241 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 728,351 $ - $ 728,351 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ 19,782 $ - $ 19,782 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds S - S - S - Total Resources $ 9,438,374 $ 54,000 $ 9,492,374 Requirements Community Development $ - $ - S - Community Services $ - $ - $ - Policy and Administration $ - $ - $ Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,572,601 $ 54,000 $ 2,626,601 Contingency $ 80,000 $ - $ 80,000 Total Budget $ 2,652,601 $ 54,000 $ 2,706,601 Reserve For Future Expenditure $ 6,785,773 $ - $ 6,785,773 Total Requirements $ 9,438,374 $ 54,000 $ 9,492,374 Exhibit A Q1PW09 - 92028 Downtown Land Acquisition Moving Parks SDC contingency to Parks Capital to fund OP 92028 Downtown Land Acquisition. Fund 2 of 2 FY 2019 Q1 Revised Parks Capital Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 559,036 $ - $ 559,036 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ 2,002,398 $ - $ 2,002,398 Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ 3,015 $ - $ 3,015 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds S 3,986,102 $ 54,000 $ 4,040,102 Total Resources $ 6,550,551 $ 54,000 $ 6,604,551 Requirements Community Development S - S - $ - Community Services $ - S - $ - Policy and Administration S - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 5,988,500 $ 54,000 $ 6,042,500 Transfers to Other Funds S - $ - $ - Contingency S - S - $ - Total Budget $ 5,988,500 $ 54,000 $ 6,042,500 Reserve For Future Expenditure $ 562,051 $ - $ 562,051 Total Requirements $ 6,550,551 $ 54,000 $ 6,604,551 Exhibit A Q1PW10- 92056-Parks System Master Plan New request.Adding$50k to Parks Master Plan for the addition of the condition assessment. As a result of input from the council,the City Manager plans to implement performance audits,beginning FY 19. Public Works is in the process of producing the second annual Parks and Rec Fee(PARF) Report. One of the elements of that report is to discuss the various maintenance levels and the impact of lack of resources. PW proposes to conduct a condition assessment on our park system in order to establish the optimal maintenance levels for each of our four park types and to also establish benchmarks(present level performance)of our maintenance work. This work will inform staff and the council as to what additional investments would be needed in order to bring the condition of our parks up to optimal levels. PW,originally, had planned to conduct the condition assessment/performance audit work as a stand-alone study,but given the timing of the master plan update,it makes sense to include it as a part of that work. Fund 1 of 2 FY 2019 Q1 Revised Parks SDC Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 8,690,241 $ 50,000 $ 8,740,241 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 728,351 $ - $ 728,351 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 19,782 $ - $ 19,782 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 9,438,374 $ 50,000 $ 9,488,374 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ _ Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ _ Transfers to Other Funds $ 2,572,601 $ 50,000 $ 2,622,601 Contingency $ 80,000 $ - $ 80,000 Total Budget $ 2,652,601 $ 50,000 $ 2,702,601 Reserve For Future Expenditure $ 6,785,773 $ - $ 6,785,773 Total Requirements $ 9,438,374 $ 50,000 $ 9,488,374 Exhibit A Q1PW10-92056- Parks System Master Plan New request.Adding$50k to Parks Master Plan for the addition of the condition assessment. 'As a result of input from the council,the City Manager plans to implement performance audits,beginning FY 19. Public Works is in the process of producing the second annual Parks and Rec Fee(PARF) Report. One of the elements of that report is to discuss the various maintenance levels and the impact of lack of resources. PW proposes to conduct a condition assessment on our park system in order to establish the optimal maintenance levels for each of our four park types and to also establish benchmarks (present level performance)of our maintenance work. This work will inform staff and the council as to what additional investments would be needed in order to bring the condition of our parks up to optimal levels. PW,originally,had planned to conduct the condition assessment/performance audit work as a stand-alone study, but given the timing of the master plan update,it makes sense to include it as a part of that work. Fund 2 of 2 FY 2019 Q1 Revised Parks Capital Fund Adopted Amendment Qi Resources Beginning Fund Balance $ 559,036 $ - $ 559,036 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 2,002,398 $ - $ 2,002,398 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 3,015 $ - $ 3,015 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 3,986,102 $ 50,000 $ 4,036,102 Total Resources $ 6,550,551 $ 50,000 $ 6,600,551 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 5,988,500 $ 50,000 $ 6,038,500 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 5,988,500 $ 50,000 $ 6,038,500 Reserve For Future Expenditure $ 562,051 $ - $ 562,051 Total Requirements $ 6,550,551 $ 50,000 $ 6,600,551 Exhibit A 01PW11- 95057 Fanno Creek Trail Alignment Study (Bonita Rd to Tualatin River) Project was in the Adopted FY18 budget but not anticipated to be funded until FY20. However,the grant for project has been approved by Metro and projected to be received earlier than anticipated,thus accelerated timeline for the project. With the acceptance of this grant($115k),the overall funding from the city(Transportation SDC)will decrease. Fund 1 of 2 FY 2019 Q1 Revised Transportation SDC Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 5,086,802 $ - $ 5,086,802 Property Taxes S - $ - $ - Franchise Fees S - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 855,540 $ - $ 855,540 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings S 500 $ - $ 500 Miscellaneous S - $ - $ - Other Financing Sources S - $ - $ - Transfers In from Other Funds S - S - S - Total Resources $ 5,942,842 $ - $ 5,942,842 Requirements Community Development $ - S - $ - Community Services $ - S - $ - Policy and Administration $ - S - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 100,000 $ 20,000 $ 120,000 Contingency $ 50,000 $ (20,000) $ 30,000 Total Budget $ 150,000 $ - $ 150,000 Reserve For Future Expenditure $ 5,792,842 $ - $ 5,792,842 Total Requirements $ 5,942,842 $ - $ 5,942,842 Exhibit A Q1PW11- 95057 Fanno Creek Trail Alignment Study (Bonita Rd to Tualatin River) Project was in the Adopted FY18 budget but not anticipated to be funded until FY20. However,the grant for project has been approved by Metro and projected to be received earlier than anticipated,thus accelerated timeline for the project. With the acceptance of this grant($115k),the overall funding from the city (Transportation SDC)will decrease. Fund 2 of 2 FY 2019 Q1 Revised Parks Capital Fund Adopted Amendment Q1 Resources Beginning Fund Balance $ 559,036 $ - $ 559,036 Property Taxes $ - $ - $ Franchise Fees $ - $ - $ Special Assessments $ - $ - $ Licenses &Permits $ - $ - $ Intergovernmental $ 2,002,398 $ 115,000 $ 2,117,398 Charges for Services $ - $ - $ Fines &Forfeitures $ - $ - $ Interest Earnings $ 3,015 $ - $ 3,015 Miscellaneous $ - $ - $ Other Financing Sources $ - $ - $ - Transfers In from Other Funds S 3,986,102 $ 20,000 S 4,006,102 Total Resources $ 6,550,551 $ 135,000 $ 6,685,551 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ Policy and Administration $ - $ - $ - Public Works $ - $ - $ Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ Loan to TCDA $ - $ - $ Work-In-Progress $ 5,988,500 $ 135,000 $ 6,123,500 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ Total Budget $ 5,988,500 $ 135,000 $ 6,123,500 Reserve For Future Expenditure $ 562,051 $ - $ 562,051 Total Requirements $ 6,550,551 $ 135,000 $ 6,685,551 Exhibit B Total All Funds FY 2019 Q1 Revised Total All Funds Adopted Amendment Q1 Resources Beginning Fund Balance $ 104,620,154 $ 1,428,000 $ 106,048,154 Property Taxes $ 18,344,035 $ - $ 18,344,035 Franchise Fees $ 6,255,307 $ - $ 6,255,307 Special Assessments $ 60,000 $ - $ 60,000 Licenses &Permits $ 13,237,677 $ - $ 13,237,677 Intergovernmental $ 15,373,325 $ 205,000 $ 15,578,325 Charges for Services $ 42,789,828 $ - $ 42,789,828 Fines &Forfeitures $ 655,957 $ 415,000 $ 1,070,957 Interest Earnings $ 436,639 $ - $ 436,639 Miscellaneous $ 485,634 $ - $ 485,634 Other Financing Sources $ - $ - $ Transfers In from Other Funds $ 23,389,336 $ 1,780,700 $ 25,170,036 Total Resources $ 225,647,892 $ 3,828,700 $ 229,476,592 Requirements Community Development $ 5,283,479 ,283,479 $ 62,100 $ 5,345,579 Community Services $ 24,143,864 $ 221,300 $ 24,365,164 Policy and Administration $ 11,762,568 $ 335,850 $ 12,098,418 Public Works $ 26,267,708 $ 223,250 $ 26,490,958 Program Expenditures Total $ 67,457,619 $ 842,500 $ 68,300,119 Debt Service $ 11,638,000 $ - $ 11,638,000 Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ 18,150,030 $ 1,860,700 $ 20,010,730 Transfers to Other Funds $ 23,389,336 $ 1,780,700 $ 25,170,036 Contingency $ 5,290,000 $ (655,200) $ 4,634,800 Total Budget $ 125,925,985 $ 3,828,700 $ 129,754,685 Reserve For Future Expenditure $ 99,721,907 $ - $ 99,721,907 Total Requirements $ 225,647,892 $ 3,828,700 $ 229,476,592 Exhibit B General Fund FY 2019 Q1PD01/ Revised General Fund Adopted Q1CD03 CS01/CS02 Q1PD02 Q1PW04 Q1 Resources Beginning Fund Balance $ 14,768,611 $ - $ - $ 17,300 $ 35,000 $ 14,820,911 Property Taxes $ 16,132,030 $ - $ - $ - $ - $ 16,132,030 Franchise Fees $ 6,255,307 $ - $ - $ - $ - $ 6,255,307 Special Assessments $ - $ - $ - $ - $ - $ - Licenses&Permits $ 1,157,614 $ - $ - $ - $ - $ 1,157,614 Intergovernmental $ 6,308,022 $ - $ - $ - $ - $ 6,308,022 Charges for Services $ 294,055 $ - $ - $ - $ - $ 294,055 Fines&Forfeitures $ 654,498 $ - $ 415,000 $ - $ - $ 1,069,498 Interest Earnings $ 103,722 $ - $ - $ - $ - $ 103,722 Miscellaneous $ 56,432 $ - $ - $ - $ - $ 56,432 Other Financing Sources $ - $ - $ - $ - $ - $ - Transfers In from Other Funds $ 237,070 $ - $ - $ - $ - $ 237,070 Total Resources $ 45,967,361 $ - $ 415,000 $ 17,300 $ 35,000 $ 46,434,661 Requirements Community Development $ 3,569,242 $ 3,550 $ - $ - $ - $ 3,572,792 Community Services $ 23,992,971 $ - $ 204,000 $ 17,300 $ - $ 24,214,271 Policy and Administration $ 901,357 S - $ 252,800 $ - $ - $ 1,154,157 Public Works $ - $ - $ - $ - $ - $ - Program Expenditures Total $ 28,463,570 $ 3,550 $ 456,800 $ 17,300 $ - $ 28,941,220 Debt Service $ - $ - $ - $ - $ - $ - Loan to TCDA $ 1,000 $ - $ - $ - $ - $ 1,000 Work-In-Progress $ - $ - $ - $ - $ - $ - Transfers to Other Funds $ 2,827,416 $ - $ 350,000 S - S 35,000 $ 3,212,416 Contingency $ 1,285,000 $ (3,550) $ (391,800) $ - $ - $ 889,650 Total Budget $ 32,576,986 $ - $ 415,000 $ 17,300 $ 35,000 $ 33,044,286 Reserve For Future Expenditure $ 13,390,375 $ - $ - $ - $ - $ 13,390,375 Total Requirements $ 45,967,361 $ - $ 415,000 $ 17,300 $ 35,000 $ 46,434,661 Exhibit B Gas Tax Fund FY 2019 Revised Gas Tax Fund Adopted Q1PW06 Q1 Resources Beginning Fund Balance $ 2,015,059 $ 59,000 $ 2,074,059 Property Taxes $ - $ - $ Franchise Fees $ - $ - $ Special Assessments $ - $ - $ Licenses &Permits $ 68,974 $ - $ 68,974 Intergovernmental $ 3,330,048 $ - $ 3,330,048 Charges for Services $ - $ - $ Fines &Forfeitures $ - $ - $ Interest Earnings $ 55,732 $ - $ 55,732 Miscellaneous $ 62,818 $ - $ 62,818 Other Financing Sources $ - $ - $ Transfers In from Other Funds $ 150,000 $ - $ 150,000 Total Resources $ 5,682,631 $ 59,000 $ 5,741,631 Requirements Community Development $ - $ - $ Community Services $ - $ - $ Policy and Administration $ - $ - $ Public Works $ 3,198,468 $ - $ 3,198,468 Program Expenditures Total $ 3,198,468 $ - $ 3,198,468 Debt Service $ 575,000 $ - $ 575,000 Loan to TCDA $ - $ - $ Work-In-Progress $ - $ - $ Transfers to Other Funds $ 1,308,100 $ 59,000 $ 1,367,100 Contingency $ 200,000 $ $ 200,000 Total Budget $ 5,281,568 $ 59,000 $ 5,340,568 Reserve For Future Expenditure $ 401,063 $ - $ 401,063 Total Requirements $ 5,682,631 $ 59,000 $ 5,741,631 Exhibit B Building Fund FY 2019 Revised Building Fund Adopted Q1CD01 Q1CD02 Q1CD03 Q1CD04 Q1 Resources Beginning Fund Balance $ 5,809,493 $ - $ - $ - $ - $ 5,809,493 Property Taxes $ - $ $ $ $ $ Franchise Fees $ - $ $ $ $ - $ Special Assessments $ - $ - $ $ $ _ $ - Licenses&Permits $ 2,409,484 $ - $ - $ - $ - $ 2,409,484 Intergovernmental $ 8,281 $ - $ - $ - $ $ 8,281 Charges for Services $ 7,035 $ - $ - $ - $ - $ 7,035 Fines&Forfeitures $ $ - $ $ $ $ Interest Earnings $ 19,782 $ - $ - $ - $ - $ 19,782 Miscellaneous $ 932 $ - $ - $ - $ - $ 932 Other Financing Sources $ - $ - $ $ $ $ Transfers In from Other Funds $ 250,000 $ - $ - $ - $ - $ 250,000 Total Resources $ 8,505,007 $ - $ - $ - $ - $ 8,505,007 Requirements Community Development $ 1,714,237 $ 18,200 $ 8,150 $ 5,900 $ 26,300 $ 1,772,787 Community Services $ - $ - $ $ $ $ Policy and Administration $ - $ - $ $ $ $ Public Works $ - $ - $ S $ - $ - Program Expenditures Total $ 1,714,237 $ 18,200 $ 8,150 $ 5,900 $ 26,300 $ 1,772,787 Debt Service $ - $ $ S $ $ Loan to TCDA $ - $ - $ $ $ $ Work-In-Progress $ - $ - $ $ $ $ - Transfers to Other Funds $ - $ - $ $ $ $ - Contingency $ 250,000 $ (18,200) $ (8,150) $ (5,900) $ (26,300) $ 191,450 Total Budget $ 1,964,237 $ - $ - $ - $ - $ 1,964,237 Reserve For Future Expenditure $ 6,540,770 $ - $ - $ $ - $ 6,540,770 Total Requirements $ 8,505,007 $ - $ - $ - $ - $ 8,505,007 Exhibit B Urban Forestry Fund FY 2019 Revised Urban Forestry Fund Adopted Q1PW06 Q1 Resources Beginning Fund Balance $ 1,069,818 $ 25,000 $ 1,094,818 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ 4,060 $ - $ 4,060 Miscellaneous $ 27,891 $ - $ 27,891 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 1,101,769 $ 25,000 $ 1,126,769 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 150,000 $ 25,000 $ 175,000 Contingency $ 50,000 $ - $ 50,000 Total Budget $ 200,000 $ 25,000 $ 225,000 Reserve For Future Expenditure $ 901,769 $ - $ 901,769 Total Requirements $ 1,101,769 $ 25,000 $ 1,126,769 Exhibit B Parks Capital Fund FY 2019 Revised Parks Capital Fund Adopted Q1PW06 Q1PW07 Q1PW08 QIPW09 QIPW10 Q1PW1I Q1 Resources Beginning Fund Balance $ 559,036 $ - $ - $ - $ - $ - $ - $ 559,036 Property Taxes $ - $ - $ - $ - $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - $ - $ - $ - $ - Special Assessments $ - $ - $ - S - S - $ - $ - $ - Licenses&Permits $ - S - $ - $ - $ - $ - $ - $ - Intergovernmental $ 2,002,398 $ - $ - $ - $ - $ - $ 115,000 $ 2,117,398 Charges for Services $ - $ - $ - $ - $ - $ - $ - $ - Fines&Forfeitures $ - $ - $ - S - $ - $ - $ - $ - Interest Earnings 5 3,015 $ - $ - $ - $ - $ - $ - $ 3,015 Miscellaneous $ - $ - $ - $ - $ - $ - $ - $ - Other Financing Sources $ - $ - $ - $ - $ - $ - $ - $ - Transfers M from Other Funds $ 3,986,102 $ 620,300 $ 274,000 $ 229,400 $ 54,000 $ 50,000 $ 20,000 $ 5,233,802 Total Resources $ 6,550,551 $ 620,300 $ 274,000 $ 229,400 $ 54,000 $ 50,000 $ 135,000 $ 7,913,251 Requirements Community Development $ - $ - $ - $ - $ - $ - $ - $ - Community Services $ - S - $ - $ - $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - $ - $ - $ - $ - Public Works $ - $ - $ - $ - $ - $ - $ - $ - Program Expenditures Total $ - $ - $ - $ - $ - $ - $ - $ - Debt Service $ - $ - $ - $ - $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - $ - $ - $ - $ - Work-In-Progress $ 5,988,500 $ 620,300 $ 274,000 $ 229,400 $ 54,000 $ 50,000 $ 135,000 $ 7,351,200 Transfers to Other Funds $ - $ - $ - $ - $ - $ - $ - $ Contingency $ - $ - $ - $ - $ - S - $ - $ Total Budget $ 5,988,500 $ 620,300 $ 274,000 $ 229,400 $ 54,000 $ 50,000 $ 135,000 $ 7,351,200 Reserve For Future Expenditure $ 562,051 $ - $ - $ - $ - $ - $ - $ 562,051 Total Re•uirements $ 6,550,551 $ 620,300 $ 274,000 $ 229,400 $ 54,000 $ 50,000 $ 135,000 $ 7,913,251 Exhibit B Parks Bond Fund FY 2019 Revised Parks Bond Fund Adopted Q1PW07 Q1 Resources Beginning Fund Balance $ 1,391,805 $ 154,000 $ 1,545,805 Property Taxes $ - $ - $ Franchise Fees $ - $ - $ Special Assessments $ - $ - $ Licenses &Permits $ - $ - $ Intergovernmental $ - $ - $ Charges for Services $ - $ _ $ Fines &Forfeitures $ - $ - $ Interest Earnings $ 2,000 $ - $ 2,000 Miscellaneous $ - $ - $ Other Financing Sources $ - $ - $ Transfers In from Other Funds $ - $ - $ Total Resources $ 1,393,805 $ 154,000 $ 1,547,805 Requirements Community Development $ - $ - $ Community Services $ - $ - $ Policy and Administration $ - $ - $ Public Works $ - $ - $ Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ Loan to TCDA $ - $ - $ Work-In-Progress $ - $ - $ Transfers to Other Funds $ 1,279,000 $ 154,000 $ 1,433,000 Contingency $ - $ - $ Total Budget $ 1,279,000 $ 154,000 $ 1,433,000 Reserve For Future Expenditure $ 114,805 $ - $ 114,805 Total Requirements $ 1,393,805 $ 154,000 $ 1,547,805 Exhibit B Parks SAC Fund FY 2019 Revised Parks SAC Fund Adopted Q1PW06 Q1PW07 Q1PW08 Q1PW09 Q1PW10 Q1 Resources Beginning Fund Balance $ 8,690,241 $ 536,300 $ 120,000 $ 229,400 $ 54,000 $ 50,000 $ 9,679,941 Property Taxes $ - $ - $ - $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - $ - $ - $ - Licenses&Permits $ 728,351 $ - $ - $ - $ - $ - $ 728,351 Intergovernmental $ - $ - $ - $ - $ - $ - $ - Charges for Services $ - $ - $ - $ - $ - $ - $ - Fines&Forfeitures $ - $ - $ - $ - $ - $ - $ - Interest Earnings $ 19,782 $ - $ - $ - $ - $ - $ 19,782 Miscellaneous $ - $ - $ - $ - $ - $ - $ - Other Financing Sources $ - $ - $ - $ - $ - $ - $ - Transfers In from Other Funds $ - $ - $ - $ - $ - $ - $ - Total Resources $ 9,438t374 $ 536,300 $ 120,000 $ 229,400 $ 54,000 $ 50,000 $ 10,428,074 Requirements Community Development $ - $ - $ - $ - $ - $ - $ - Community Services $ - $ - $ - $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - $ - $ - $ - Public Works $ - $ - $ - $ - $ - $ - $ - Program Expenditures Total $ - $ - $ - $ - $ - $ - $ - Debt Service $ - $ - $ - $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ - $ - $ - $ Transfers to Other Funds $ 2,572,601 $ 536,300 $ 120,000 $ 229,400 $ 54,000 $ 50,000 $ 3,562,301 Contingency $ 80,000 $ - $ - $ - $ - $ - $ 80,000 Total Budget $ 2,652,601 $ 536,300 $ 120,000 $ 229,400 $ 54,000 $ 50,000 $ 3,642,301 Reserve For Future Expenditure $ 6,785,773 $ - $ - $ - $ - $ - $ 6,785,773 Total Requirements $ 9,438,374 $ 536,300 $ 120,000 $ 229,400 $ 54,000 $ 50 000__$ 10,428,074 Exhibit B Facilities Capital Projects Fund FY 2019 Q1PD01 / Revised Facilities Capital Projects Fund Adopted CS01 / CS02 Q1 Resources Beginning Fund Balance $ 1,024,987 $ - $ 1,024,987 Property Taxes $ - $ $ Franchise Fees $ - $ $ Special Assessments $ - $ $ Licenses &Permits $ - $ $ Intergovernmental $ - $ $ Charges for Services $ - $ $ Fines &Forfeitures $ - $ $ Interest Earnings $ 3,212 $ $ 3,212 Miscellaneous $ - $ - $ Other Financing Sources $ - $ $ Transfers In from Other Funds $ 100,000 $ 350,000 $ 450,000 Total Resources $ 1,128,199 $ 350,000 $ 1,478,199 Requirements Community Development $ - $ $ Community Services $ - $ $ Policy and Administration $ - $ $ Public Works $ - $ $ Program Expenditures Total $ - $ - $ - Debt Service $ - $ $ Loan to TCDA $ - $ $ Work-In-Progress $ 120,000 $ 350,000 $ 470,000 Transfers to Other Funds $ - $ $ Contingency $ 50,000 $ - $ 50,000 Total Budget $ 170,000 $ 350,000 $ 520,000 Reserve For Future Expenditure $ 958,199 $ - $ 958,199 Total Requirements $ 1,128,199 $ 350,000 $ 1,478,199 Exhibit B Transportation Development Tax Fund FY 2019 Revised Transportation Development Tax Adopted Q1PW06 Q1 Resources Beginning Fund Balance $ 8,327,479 $ 26,000 $ 8,353,479 Property Taxes $ - $ $ Franchise Fees $ - $ - $ Special Assessments $ - $ $ Licenses &Permits $ 1,190,700 $ - $ 1,190,700 Intergovernmental $ - $ $ Charges for Services $ - $ $ Fines &Forfeitures $ - $ $ Interest Earnings $ 11,279 279 $ $ 11,279 Miscellaneous $ - $ - $ Other Financing Sources $ - $ - $ Transfers In from Other Funds $ - $ - $ Total Resources $ 9,529,458 $ 26,000 $ 9,555,458 Requirements Community Development $ _ $ _ $ Community Services $ - $ - $ Policy and Administration $ - $ - $ - Public Works $ - $ $ Program Expenditures Total $ - $ - $ - Debt Service $ - $ $ Loan to TCDA $ - $ $ Work-In-Progress $ - $ $ Transfers to Other Funds $ 1,040,945 $ 26,000 $ 1,066,945 Contingency $ 250,000 $ - $ 250,000 Total Budget $ 1,290,945 $ 26,000 $ 1,316,945 Reserve For Future Expenditure $ 8,238,513 $ - $ 8,238,513 Total Requirements $ 9,529,458 $ 26,000 $ 9,555,458 Exhibit B Transportation CIP Fund FY 2019 Revised Transportation CIP Fund Adopted Q1PW06 Q1 Resources Beginning Fund Balance $ 1,058,100 $ - $ 1,058,100 Property Taxes $ - $ $ Franchise Fees $ - $ $ Special Assessments $ - $ $ Licenses &Permits $ - $ $ Intergovernmental $ 1,133,230 $ - $ 1,133,230 Charges for Services $ - $ $ Fines &Forfeitures $ - $ $ Interest Earnings $ - $ $ Miscellaneous $ 195,000 $ - $ 195,000 Other Financing Sources $ - $ - $ Transfers In from Other Funds $ 2,145,000 $ 26,000 $ 2,171,000 Total Resources $ 4,531,330 $ 26,000 $ 4,557,330 Requirements Community Development $ - $ - $ Community Services $ - $ - $ Policy and Administration $ - $ - $ Public Works $ - $ $ Program Expenditures Total $ - $ - $ - Debt Service $ - $ $ Loan to TCDA $ - $ $ Work-In-Progress $ 3,473,230 $ 26,000 $ 3,499,230 Transfers to Other Funds $ $ - $ Contingency $ - $ $ Total Budget $ 3,473,230 $ 26,000 $ 3,499,230 Reserve For Future Expenditure $ 1,058,100 $ - $ 1,058,100 Total Requirements $ 4,531,330 $ 26,000 $ 4,557,330 Exhibit B Transportation SDC Fund FY 2019 Revised Transportation SDC Fund Adopted Q1PW11 Q1 Resources Beginning Fund Balance $ 5,086,802 $ - $ 5,086,802 Property Taxes $ - $ $ Franchise Fees $ - $ $ Special Assessments $ - $ - $ Licenses &Permits $ 855,540 $ - $ 855,540 Intergovernmental $ - $ - $ Charges for Services $ - $ - $ Fines &Forfeitures $ - $ - $ Interest Earnings $ 500 $ - $ 500 Miscellaneous $ - $ - $ Other Financing Sources $ - $ - $ Transfers In from Other Funds $ - $ - $ Total Resources $ 5,942,842 $ - $ 5,942,842 Requirements Community Development $ - $ _ $ Community Services $ - $ - $ Policy and Administration $ - $ - $ Public Works $ - $ - $ Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ Loan to TCDA $ - $ - $ Work-In-Progress $ - $ - $ Transfers to Other Funds $ 100,000 $ 20,000 $ 120,000 Contingency $ 50,000 $ (20,000) $ 30,000 Total Budget $ 150,000 $ - $ 150,000 Reserve For Future Expenditure $ 5,792,842 $ - $ 5,792,842 Total Requirements $ 5,942,842 $ - $ 5,942,842 Exhibit B Sanitary Sewer Fund FY 2019 Revised Sanitary Sewer Fund Adopted Q1PW01 Q1PW02 Q1 Resources Beginning Fund Balance $ 4,270,120 $ - $ - $ 4,270,120 Property Taxes $ - $ $ $ Franchise Fees $ - $ $ $ Special Assessments $ - $ - $ $ Licenses&Permits $ 42,200 $ - $ - $ 42,200 Intergovernmental $ 1,285,835 ,285,835 $ - $ $ 1,285,835 Charges for Services $ 2,867,135 $ - $ $ 2,867,135 Fines&Forfeitures $ - $ - $ - $ Interest Earnings $ 10,333 $ - $ $ 10,333 Miscellaneous $ 13,091 $ - $ - $ 13,091 Other Financing Sources $ - $ - $ $ Transfers In from Other Funds $ 218,100 $ - $ - $ 218,100 Total Resources $ 8,706,814 $ - $ - $ 8,706,814 Requirements Community Development $ - $ - $ $ Community Services $ - $ - $ $ - Policy and Administration $ - $ - $ $ Public Works $ 2,668,472 $ 18,500 $ 11,650 $ 2,698,622 Program Expenditures Total $ 2,668,472 $ 18,500 $ 11,650 $ 2,698,622 Debt Service $ - $ $ $ Loan to TCDA $ - $ - $ $ Work-In-Progress $ 859,200 $ - $ $ 859,200 Transfers to Other Funds $ 823,263 $ - $ - $ 823,263 Contingency $ 400,000 $ (18,500) $ (11,650) $ 369,850 Total Budget $ 4,750,935 $ - $ - $ 4,750,935 Reserve For Future Expenditure $ 3,955,879 $ - $ - $ 3,955,879 Total Requirements $ 8,706,814 $ - $ - $ 8,706,814 Exhibit B Stormwater Fund FY 2019 Revised Stormwater Fund Adopted Q1PW01 Q1PW02 Q1PW03 Q1 Resources Beginning Fund Balance $ 5,433,806 $ - $ - $ - $ 5,433,806 Property Taxes $ - $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - $ - Licenses&Permits $ - $ - $ - $ - $ - Intergovernmental $ - $ - $ - $ - $ - Charges for Services $ 2,848,455 $ - $ - $ - $ 2,848,455 Fines&Forfeitures $ - $ - $ - $ - $ - Interest Earnings $ 7,936 $ - $ - $ - $ 7,936 Miscellaneous $ 3,100 $ - $ - $ - $ 3,100 Other Financing Sources $ - $ - $ - $ - $ - Transfers In from Other Funds $ 681,250 $ - $ - $ - $ 681,250 Total Resources $ 8,974,547 $ - $ - $ - $ 8,974,547 Requirements Community Development $ - $ - $ - $ - $ - Community Services $ - $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - $ - Public Works $ 2,969,785 $ 18,500 $ 11,650 $ 49,000 $ 3,048,935 Program Expenditures Total $ 2,969,785 $ 18,500 $ 11,650 $ 49,000 $ 3,048,935 Debt Service $ - $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - $ - Work-In-Progress $ 2,293 600 $ - $ - $ - $ 2,293,600 Transfers to Other Funds $ 433,278 $ - $ - $ - $ 433,278 Contingency $ 200,000 $ (18,500) $ (11,650) $ (49,000) $ 120,850 Total Budget $ 5,896,663 $ - $ - $ - $ 5,896,663 Reserve For Future Expenditure $ 3,077,884 $ - $ - $ - $ 3,077,884 Total Requirements $ 8,974,547 $ - $ - $ - $ 8,974,547 Exhibit B Water Fund FY 2019 Revised Water Fund Adopted Q1PW01 Q1PW02 Q1PW06 Q1 Resources Beginning Fund Balance $ 17,779,719 $ - $ - $ 98,000 $ 17,877,719 Property Taxes $ - $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - $ - Licenses&Permits $ 75,173 $ - $ - $ - $ 75,173 Intergovernmental $ - $ - $ - $ - $ - Charges for Services $ 21,463,256 $ - $ - $ - $ 21,463,256 Fines&Forfeitures $ - $ - $ - $ - $ - Interest Earnings $ 30,644 $ - $ - $ - $ 30,644 Miscellaneous $ 10,933 $ - $ - $ - $ 10,933 Other Financing Sources $ - $ - $ - $ - $ - Transfers In from Other Funds $ 58,751 $ - $ - $ - $ 58,751 Total Resources $ 39,418,476 $ - $ - $ 98,000 $ 39,516,476 Requirements Community Development $ - $ - $ - $ - $ - Community Services $ - $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - $ - Public Works $ 8,106,244 $ 37,000 $ 23,300 $ - $ 8,166,544 Program Expenditures Total $ 8,106,244 $ 37,000 $ 23,300 $ - $ 8,166,544 Debt Service $ - $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ - $ - Transfers to Other Funds $ 10,576,100 $ - $ - $ 98,000 $ 10,674,100 Contingency $ 500,000 $ (37,000) $ (23,300) $ - $ 439,700 Total Budget $ 19,182,344 $ - $ - $ 98,000 $ 19,280,344 Reserve For Future Expenditure $ 20,236,132 $ - $ - $ - $ 20,236,132 Total Requirements $ 39,418,476 $ - $ - $ 98,000 $ 39,516,476 Exhibit B Water SDC Fund FY 2019 Revised Water SDC Fund Adopted Q1PW06 Q1 Resources Beginning Fund Balance $ 8,048,632 $ 24,000 $ 8,072,632 Property Taxes $ - $ $ Franchise Fees $ - $ $ Special Assessments $ - $ $ Licenses &Permits $ 1,466,005 $ - $ 1,466,005 Intergovernmental $ - $ $ Charges for Services $ - $ $ Fines &Forfeitures $ - $ $ Interest Earnings $ 233 $ - $ 233 Miscellaneous $ - $ $ Other Financing Sources $ - $ - $ Transfers In from Other Funds $ - $ - $ Total Resources $ 9,514,870 $ 24,000 $ 9,538,870 Requirements Community Development $ - $ - $ Community Services $ - $ - $ - Policy and Administration $ - $ - $ Public Works $ - $ $ Program Expenditures Total $ - $ - $ - Debt Service $ - $ $ Loan to TCDA $ - $ $ Work-In-Progress $ - $ $ Transfers to Other Funds $ 726,000 $ 24,000 $ 750,000 Contingency $ 100,000 $ - $ 100,000 Total Budget $ 826,000 $ 24,000 $ 850,000 Reserve For Future Expenditure $ 8,688,870 $ - $ 8,688,870 Total Requirements $ 9,514,870 $ 24,000 $ 9,538,870 Exhibit B Water CIP Fund FY 2019 Revised Water CIP Fund Adopted Q1PW06 Q1 Resources Beginning Fund Balance $ 1,924,450 $ - $ 1,924,450 Property Taxes $ - $ $ Franchise Fees $ - $ $ Special Assessments $ - $ $ Licenses &Permits $ - $ $ Intergovernmental $ - $ $ Charges for Services $ - $ $ Fines &Forfeitures $ - $ $ Interest Earnings $ 13,096 $ - $ 13,096 Miscellaneous $ - $ $ Other Financing Sources $ - $ - $ Transfers In from Other Funds $ 2,615,500 $ 122,000 $ 2,737,500 Total Resources $ 4,553,046 $ 122,000 $ 4,675,046 Requirements Community Development $ _ $ - $ Community Services $ - $ - $ Policy and Administration $ - $ - $ Public Works $ - $ $ Program Expenditures Total $ - $ - $ - Debt Service $ - $ $ Loan to TCDA $ - $ $ Work-In-Progress $ 2,615,500 $ 122,000 $ 2,737,500 Transfers to Other Funds $ - $ - $ Contingency $ - $ $ Total Budget $ 2,615,500 $ 122,000 $ 2,737,500 Reserve For Future Expenditure $ 1937 546 $ - $ 1,937,546 Total Requirements $ 4,553,046 $ 122,000 $ 4,675,046 Exhibit B PW Engineering Fund FY 2019 Revised PW Engineering Fund Adopted Q1CD03 Q1 Resources Beginning Fund Balance $ - $ - $ - Property Taxes $ - $ $ Franchise Fees $ - $ $ Special Assessments $ - $ $ Licenses &Permits $ 800,000 $ - $ 800,000 Intergovernmental $ - $ $ Charges for Services $ 2,448,604 $ - $ 2,448,604 Fines &Forfeitures $ - $ $ Interest Earnings $ - $ $ Miscellaneous $ - $ $ Other Financing Sources $ - $ - $ Transfers In from Other Funds $ 941,288 $ - $ 941,288 Total Resources $ 4,189,892 $ - $ 4,189,892 Requirements Community Development $ - $ - $ Community Services $ - $ - $ Policy and Administration $ - $ - $ Public Works $ 3,718,753 $ 3,550 $ 3,722,303 Program Expenditures Total $ 3,718,753 $ 3,550 $ 3,722,303 Debt Service $ - $ $ Loan to TCDA $ - $ $ Work-In-Progress $ - $ - $ Transfers to Other Funds $ - $ - $ Contingency $ 100,000 $ (3,550) $ 96,450 Total Budget $ 3,818,753 $ - $ 3,818,753 Reserve For Future Expenditure $ 371,139 $ - $ 371,139 Total Requirements $ 4,189,892 $ - $ 4,189,892 Exhibit B PW Admin Fund FY 2019 Revised PW Admin Fund Adopted Q1PW04 Q1PW05 Q1 Resources Beginning Fund Balance $ - $ - $ - $ - Property Taxes $ - $ $ $ Franchise Fees $ - $ $ $ Special Assessments $ - $ - $ $ Licenses&Permits $ - $ $ $ Intergovernmental $ - $ - $ 15,100 $ 15,100 Charges for Services $ 2,017,775 $ - $ - $ 2,017,775 Fines&Forfeitures $ - $ - $ $ Interest Earnings $ - $ $ $ Miscellaneous $ - $ $ $ - Other Financing Sources $ - $ - $ $ Transfers In from Other Funds $ 389,124 $ 35,000 $ - $ 424,124 Total Resources $ 2,406,899 $ 35,000 $ 15,100 $ 2,456,999 Requirements Community Development $ - $ - $ $ Community Services $ - $ - $ $ Policy and Administration $ - $ - $ $ Public Works $ 2,101,448 $ 35,000 $ 15,100 $ 2,151,548 Program Expenditures Total $ 2,101,448 $ 35,000 $ 15,100 $ 2,151,548 Debt Service $ - $ $ $ Loan to TCDA $ - $ - $ $ Work-In-Progress $ - $ - $ $ Transfers to Other Funds $ - $ - $ $ Contingency $ 100,000 $ - $ - $ 100,000 Total Budget $ 2,201,448 $ 35,000 $ 15,100 $ 2,251,548 Reserve For Future Expenditure $ 205,451 $ - $ - $ 205,451 Total Requirements $ 2,406,899 $ 35,000 $ 15,100 $ 2,456,999 Exhibit B Central Services Fund FY 2019 Revised Central Services Fund Adopted Q1CD02 Q1FIS01 Q1 Resources Beginning Fund Balance $ 1,025,397 $ - $ - $ 1,025,397 Property Taxes $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - Licenses&Permits $ 39,211 $ - $ - $ 39,211 Intergovernmental $ - $ - $ 74,900 $ 74,900 Charges for Services $ 8,354,402 $ - $ - $ 8,354,402 Fines&Forfeitures $ - $ - $ - $ - Interest Earnings $ 22,593 $ - $ - $ 22,593 Miscellaneous $ 13,400 $ - $ - $ 13,400 Other Financing Sources $ - $ - $ - $ - Transfers In from Other Funds $ 470,630 $ - $ - $ 470,630 Total Resources $ 9,925,633 $ - $ 74,900 $ 10,000,533 Requirements Community Development $ - $ - $ - $ - Community Services $ - $ - $ - $ - Policy and Administration $ 8,588,675 $ 8,150 $ 74,900 $ 8,671,725 Public Works $ - $ - $ - $ - Program Expenditures Total $ 8,588,675 $ 8,150 $ 74,900 $ 8,671,725 Debt Service $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ - Transfers to Other Funds $ - $ - $ - $ - Contingency $ 250,000 $ (8,150) $ - $ 241,850 Total Budget $ 8,838,675 $ - $ 74,900 $ 8,913,575 Reserve For Future Expenditure $ 1,086,958 $ - $ - $ 1,086,958 Total Requirements $ 9,925,633 $ - $ 74,900 $ 10,000,533 FY 2018-19 First Quarter Supplemental Budget Exhibit C 92055 Americans with Disabilities Act Transition Plan The Americans with Disabilities Act(ADA)Transition Plan will focus primarily on accessibility and barrier removal needs in the city transportation,parks and facilities(building)systems.The Plan will also integrate and coordinate the schedule of needed improvements with ongoing and planned projects such as the Pavement Management Program. Adopted Revised Revised Revised Revised Revised Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - Project Management 15,000 15,000 - - - - - - 15,000 Construction Management - - - - - - - - - Total 15,000 - 15,000 - - - - I - - - - - - 15,000 1 External Expenses Public Involvement - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 20,000 92,000 112,000 - - - - - - 112,000 Construction - - - - - - - - - Contingency - - - - - - - Total 20,000 92,000 112,000 - - - - - - - - - - 112,000 I I I I I 1 I I I T 1 I Total Project Expense 35,000 I 92,000 I 127,000 I - I - I - I - 127,000 Revenue Funding Source 100-General Fund 23,000 23,000 I - - - - - - 23,000 200-Gas Tax Fund 7,000 59,000 66,000 - - - - - - 66,000 425-Parks SDC Fund 5,000 33,000 38,000 - - - - - 38,000 Total Project Revenues 35,000 92,000 1 127,000 - - - - - - I - 1 - - 127,000 FY 2018-19 First Quarter Supplemental Budget Exhibit C 92016-02 Dirksen Nature Park-Oak Savanna Restoration Nine acres of Dirksen Nature Park houses remnant Oregon white oak populations.This area is being restored to an oak savanna to be used for education and enjoyment by the public Adopted Revised Revised I Revised IRevised I Revised ! Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected , Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 j 2023 2024 2024 Total Internal Expenses I Design and Engineering - - - - - - - - Project Management 10,000 10,000 - - - - - - 10,000 Construction Management - - - - - - - - Total 10,000 10,000 - - - - 10,000 External Expenses I Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - Design and Engineering 45,000 25,000 70,000 - - - - - - 70,000 Construction - - - - - - - Contingency - - - - - - - - Total 45,000 25,000 70,000 - - _ - - - - - - - � - 70,000 I 1 I I I I I I I 1 I Total Project Expense 55,000 I 25,000 80,000 - - I - - I - I - I - I - I - - I 80,000 Revenue Funding Source 260-Urban Forestry Fund 45,000 25,000 70,000 - - - - - - 70,000 510-Stormwater Fund 10,000 10,000 - - - - - 10,000 Total Project Revenues 55,000 25,000 80,000 - - - - - - - - - 80,000 FY 2018-19 First Quarter Supplemental Budget Exhibit C 95041 Upper Boones Ferry Road/Durham Road Adaptive Signal Coordination With 13 traffic signals and two rail crossings,signal coordination could significantly increase vehicular flow and could possibly reduce crash rates. The various types of traffic users(residential,school,major city park,office and retain make this corridor a particularly good candidate for adaptive signal coordination.This project will install traffic signal coordination that extends along Durham Road,from Boones Ferry Road to 92nd Avenue and connects the Durham/Summerfield signal to the Durham/Pacific Highway signal. Adopted Revised Revised Revised Revised Revised Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - _ - Project Management 10,000 17,000 27,000 - - - - - - 27,000 Construction Management - - - _ - - - - Total 10,000 17,000 , 27,000 - - - - - - - - - - 27,000 External Expenses Public Involvement - - - - - - - I Land/Right of Way Acquisition - - - - - - - - Design and Engineering - - - - - - - - Construction 30,000 9,000 39,000 - - - _ - - 39,000 Contingency - - - - - - - - Total 30,000 9,000 39,000 - - - - - - - - - - 39,000 I I I I I I I I I I I Total Project Expense 40,000 I 26,000 I 66,000 I - I - I - - I - I - I - I - I - I - I 66,000 Revenue Funding Source 405-Transportation Dev.Tax 40,000 26,000 66,000 - - - - - - 66,000 Total Project Revenues 40,000 26,000 66,000 - - - I - - - - - - - 66,000 FY 2018-19 First Quarter Supplemental Budget Exhibit C 95057 Fanno Creek Trail Alignment Study This final section of the Fanno Creek Trail was originally envisioned as an on-street alignment on SW 74th Avenue. Subsequent review suggests the constrained width of the SW 74th right of way will not readily accommodate widening for the trail. This study will involve local stakeholders and other partners in evaluating alignment options along Fanno Creek and result in a recommended trail alignment Adopted Revised Revised Revised I Revised Revised Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 25,000 25,000 35,000 10,000 - - - - - - 35,000 Construction Management - - - - - - - - Total - 25,000 25,000 35,000 10,000 - - - - - - - - 35,000 External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 100,000 100,000 110,000 45,000 - - - - - - 145,000 Construction - - - - - - - - Contingency 10,000 10,000 25,000 10,000 - - - - - - 20,000 Total - 110,000 110,000 135,000 55,000 - - - - - - - - 165,000 I I I 1 I I I I I I Total Project Expense - I 135,000 I 135,000 I 170,000 I 65,000 I - - I - - I - I - I - I - I 200,000 Revenue Funding Source 415-Transportation SDC Fund 20,000 20,000 170.000 19,000 - - - - - - 39,000 Other Revenue Funding Source - - - - - - - - Metro-Local Dollars 115,000 115,000 46,000 - - - - - - 161,000 Total Project Revenues - 135,000 135,000 170,000 65,000 - - - - - - - - 200,000 I 1 I FY 2018-19 First Quarter Supplemental Budget Exhibit C 92013 Fatmo Creek Remeander(City/CWS) The City of Tigard is partnering with Clean Water Services to restore Fanno Creek along two city-owned properties in Downtown Tigard.This project will make creek and trail improvements. Adopted Revised Revised I Revised Revised Revised Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 ! 2023 2024 2024 Total Internal Expenses Design and Engineering - - _ - - - - - Project Management 8,000 6,000 14,000 - - - - - - 14,000 Construction Management - - - - - - - Total 8,000 6,000 14,000 - , - - - - - - - - - 14,000 External Expenses Public Involvement - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 15,000 15,000 - - - - - - 15,000 Construction 100,000 100,000 - - - - - - 100,000 Contingency 30,000 30,000 - - - - - - 30,000 Total 145,000 - 145,000 - - - - - - - - - - 145,000 I I I I I I I I I I I Total Project Expense 1 153,000 I 6,000 I 159,000 I - - I - - I - - I - I - I - I - I 159,000 Revenue Funding Source 420-Parks Capital Fund 256,432 256,432 - - - - - - 256,432 425-Parks SDC 153,000 133,372 286,372 - - - - - - 286,372 Total Project Revenues 153,000 389,804 542,804 - - - - - - - - - - 542,804 I FY 2018-19 First Quarter Supplemental Budget Exhibit C 92016-06 Dirksen Nature Park-Interpretive Shelter and Restroom Tigard working with the Tualatin Riverkeepers hosts 2,000 student visitors per year to Dirksen Nature Park.The park is currently served by a single stall portable plastic restroom and offers no covered picnic or learning areas.This project will construct a covered interpretive shelter with attached restrooms adjacent to the nature play area.It will incorporate a hard-surfaced pathway to the Fanno Creek trail,benches, picnic tables,a covered awning and all required site utilities.This facility will be designed to accommodate undercover outdoor learning and picnicking and provide a needed gathering area for the park and the adjacent Fanno Creek Trail. Adopted Revised Revised Revised Revised Revised Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 20,000 50,000 70,000 - - - - - - 70,000 Construction Management - - - - - - - Total 20,000 50,000 70,000 - - - - - - - - - 70,000 External Expenses Public Involvement - j - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering - - - - - - - Construction 430,000 260,000 690,000 - - - - - - 690,000 Contingency 86,000 (36,000) 50,000 - - - - - 50,000 - Total 516,000 224,000 740,000 - - - - - - - - - 740,000 Total Project Expense 536,000 I 274,000 I 810,000 I - I - I - - I - I - I - I - I - I - I 810,000 Revenue Funding Source 42I-Parks Bond 25,000 154,000 179,000 - - - - - 179,000 425-Parks SDC 58,875 120,000 178,875 - - - - - - 178,875 Other Revnue Funding Source - - - - - - - State Park Grant 452,125 - 452,125 I - - - - - - 452,125 Total Project Revenues 536,000 274,000 810,000 - - - - - - - 810,000 FY 2018-19 First Quarter Supplemental Budget Exhibit C 92016-04 Dirksen Nature Park-Nature Play Area This project will construct two play areas designed to provide park users with opportunities to climb,run,jump and build with rocks,logs and other natural features.One area will be designed for toddlers and younger children while the other will provide more challenging natural play elements.The play areas will be sited on the outer edge of the park's mowed playfield bordering a forest.A surface of bark chips will soften any falls.The Nature Play Area will be adjacent to the future restroom/interpretive shelter. Adopted Revised Revised Revised Revised Revised Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 10,000 7,500 17,500 - - - - - - 17,500 Construction Management - - - - - - - - Total 10,000 7,500 17,500 - - - - - - - - - - 17,500 External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering - - - - - - - - Construction 250,000 250,000 - - - - - - 250,000 Contingency 50,000 50,000 - - - - - 50,000 Total 300,000 - 300,000 - - - - - - - - - - 300,000 I I I I I I I I I I I I Total Project Expense 310,000 I 7,500 I 317,500 I - I - I - I - I - I - I - I - I - I - I 317,500 Revenue Funding Source 425-Parks SDC 164,000 7,500 171,500 - - - - - - 171,500 Other Funding Source - - - - - - - - Nature In Neighborhood 146,000 146,000 - - - - - - 146,000 Total Project Revenues 310,000 7,500 317,500 - - - - - - - - - - 317,500 FY 2018-19 First Quarter Supplemental Budget Exhibit C 92035 City of Tigard/Tigard-Tualatin School District Park Development The Tigard-Tualatin School District has land that could be developed for shared park uses.The Metzger area is short on park amenities and the field area north of Metzger School is the first site targeted for field and park improvements.The Tigard Park System Master Plan recommends the city fund needed improvements on TTSD sites.In return,the field area will become a park for public use when not in use by the school district.More partnering projects with TTSD may be targeted in the future. Adopted Revised Revised 1 Revised Revised Revised Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - - - Project Management - - - - - - - - Construction Management - - - - - - - - Total - - - - - - - - - - - - - - External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 164,500 18,000 182,500 - - - - - - 182,500 Construction - - - - - - - - Contingency - - - - - - Total 164,500 18,000 182,500 - - - - - - - - - - 182,500 I I I I I I I I I I I Total Project Expense 164,500 1 18,000 1 182,500 I - I - I - - I - I - I - I - I - I - I 182,500 Revenue Funding Source 425-Parks SDC 164,500 18,000 182,500 - - - - - - 182,500 Total Project Revenues 164,500 18,000 182,500 - - - - - - - - - - 182,500 FY 2018-19 First Quarter Supplemental Budget Exhibit C 92046 Fanno Creek Trail Connection(RFFA Grant) This project constructs four segments of the Fanno Creek Trail.Segment 1-Grant Avenue to Woodard Park;Segment 2-Ash Avenue to Hall Boulevard;Segment 3-City Library to Bonita Road;Segment 4-85th Avenue(south of Durham Road)to the Tualatin River. Adopted Revised Revised Revised Revised Revised Revised Budget Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 This Change FY 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 50,000 20,000 70,000 75,000 75,000 40,000 - - - - - 260,000 Construction Management - _ - - - - - Total 50,000 20,000 70,000 75,000 - 75,000 - 40,000 - - - - - 260,000 External Expenses I Public Involvement - - - - _ Land/Right of Way Acquisition 100,000 100,000 - - - - - - 100,000 Design and Engineering 26,000 26,000 - - - - - - 26,000 Construction Management 150,000 150,000 100,000 Environmental Permit Corn. 25,000 25,000 7,800 - - - - - 32,800 Contingency 40,000 40,000 110,000 150,000 150,000 - - - - - 450,000 Total 165,000 26,000 191,000 260,000 - 300,000 - 257,800 - - - - - 608,800 I I I I I I I I I I Total Project Expense 215,000 46,000 261,000 I 335,000 I - I 375,000 I - I 297,800 I - I - I - I - I - I 868,800 e Revenue Funding Source 415-Transporation SDC Fund 100,000 100,000 185,000 150,000 I 65,000 - - - - - 500,000 425 Parks SDC 115,000 46,000 161,000 150,000 225,000 232,800 - - - - - 768,800 Total Project Revenues 215,000 46,000 261,000 335,000 - 375,000 - 297,800 - - - - - 1,268,800 I FY 2018-19 First Quarter Supplemental Budget Exhibit C 92051 Tiedeman Crossing/Fanno Creek Trail With the Open Spaces Bond Measure,Metro is funding this project to realign the trail near Tiedeman Avenue addressing both safety issues and accessibility of this trail segment.Construction will include a new pedestrian bridge over Fanno Creek and will re-align a short section of trail to accommodate a safe approach to the new bridge. Adopted Revised Revised Revised Revised Revised Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 30,000 20,000 50,000 - - - - - - 50,000 Construction Management - - - _ - - - - Total 30,000 20,000 50,000 - - - - - - - - - - 50,000 External Expenses Public Involvement - - - - - - - _ Land/Right of Way Acquisition - - - - - - - - Design and Engineering 38,000 38,000 - - - - - - 38,000 Construction 340,000 209,366 549,366 - - - - - - 549,366 Contingency 50,000 50,000 - - - - - - 50,000 Total 428,000 209,366 637,366 - - - , - - - - - - - 637,366 Total Project Expense 458,000 I 229,366 I 687,366 I - I - I - I I 687,366 Revenue Funding Source 420 Parks Capital _ - - 425-Parks SDC 46,727 120,000 166,727 - - - - - - 166,727 Other Revneue Funding Source - - - - - - Metro Greenspace 411,273 109,366 520,639 - - - - - - 520,639 Total Project Revenues 458,000 229,366 687,366 - - - - - - - - - - 687,366 1 FY 2018-19 First Quarter Supplemental Budget Exhibit C 96048 Water Master Plan The Water System Master Plan is a comprehensive study of the city's water source,storage and delivery systems and will be used to guide future water utility decisions.The master plan has a 20-year planning horizon and is predicated on the city's anticipated population growth during that time. Adopted Revised Revised I Revised Revised Revised Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - _ - Project Management 32,000 32,000 - - - - - - 32,000 Construction Management - - - - - - - _ Total 32,000 - 32,000 - - - - - - - - - - 32,000 External Expenses Public Involvement - - - - - _ - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 165,000 165,000 - - - - - - 165,000 Construction - _ _ _ _ - - - Contingency 54,000 54,000 - - - - - - 54,000 Total 219,000 219,000 - 219,000 I I I I I 1 I 1 I I I 1 Total Project Expense 251,000 I - 1 251,000 I - 1 - I - - I - I - I - I - I - I - I 251,000 Revenue Funding Source 530-Water Fund 200,000 98,000 298,000 - - - - - - 298,000 531-WaterSDC 51,000 24,000 75,000 - - - - - - 75,000 Total Project Revenues 251,000 122,000 373,000 - - - - - - - - - - 373,000 FY 2018-19 First Quarter Supplemental Budget Exhibit C 92034 Tigard Street Heritage Trail and Public Space The Tigard Street Heritage Trail uses a three-quarter-mile inactive rail corridor parallel to Tigard Street.The city signed a lease for use of the corridor to design and construct a bike/pedestrian path and amenities.This project is related to a FY2016 Lighter Quicker Cheaper project which used porous paving material to create a pathway in advance of the full project.The temporary porous asphalt will be replaced with a finished surface treatment,lighting,landscaping,fencing and cultural amenities as budget allows.The trail is being designed to celebrate local heritage and act as a"pedestrian boulevard"with historic and cultural landmarks. Adopted Revised Revised Revised Revised Revised Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 40,000 40,000 - - - - - - 40,000 Construction Management - - - _ , - - - - Total 40,000 - 40,000 - - - - - - - - - - 40,000 External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 55,000 55,000 - - - - - - 55,000 Construction 855,000 29,189 884,189 - - - - - - 884,189 Contingency 138,000 138,000 - - - - - - 138,000 Total 1,048,000 29,189 1,077,189 - - - - - - - - - - 1,077,189 I I I I I I I II I Total Project Expense 1,088,000 I 29,189 I 1,117,189 1 - I - I - I - I I I I 1,117,189 Revenue Funding Source 425-Parks SDC 95,000 95,000 - - - - - - 95,000 Other Revenue Funding Source - - - - - - - - Connect Oregon VI 658,000 42,000 700,000 I - - - - - - 700,000 Urban Renewal Cap.Imp. 195,000 195,000 - - - - - - 195,000 Washington Cty MSTIP 140,000 (12,811) 127,189 - - - - - - 127,189 Total Project Revenues 1,088,000 29,189 1,117,189 - - - - - - - - - - 1,117,189 1 FY 2018-19 First Quarter Supplemental Budget Exhibit C 92056 Park System Master Plan Update The Park System Master Plan Update will examine existing recreational facilities,programs,and services.Community involvement and public input will be a critical component of the process that will help determine the current and future parks and recreation service levels. The updated plan will prioritize the needs and desires for upgrading and creating new facilities and services. The plan will focus on developing areas of Tigard such as River Terrace and the Tigard Triangle in addition to existing parks and recreation services. Adopted Revised Revised Revised Revised Revised Revised Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY 2019 Change FY 2019 2020 2020 2021 2021 2022 2022 2023 2023 2024 2024 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 20,000 20,000 20,000 - - - - - - 40,000 Construction Management - - - - - - Total 20,000 - 20,000 20,000 - - - - - - - - - 40,000 External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 80,000 50,000 130,000 80,000 - - - - - - 210,000 Construction - - - - - - - - Contingency - 20,000 - - - - - - 20,000 Total 80,000 50,000 130,000 100,000 - - 230,000 I I I I I I I I I I Total Project Expense 100,000 I 50,000 I 150,000 I 120,000 I - I - - I - I - I - I - I - I - I 270,000 Revenue Funding Source 425-Parks SDC 100,000 50,000 150,000 120,000 - - - - - - 270,000 Total Project Revenues 100,000 50,000 150,000 120,000 - - j - - - - - - - 270,000 AGENDA ITEM No. 6 Date: October 16, 2018 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: PUBLIC HEARING TO CONSIDER APPROVAL OF REGULATION FOR FIRST QUARTER BUDGET SUPPLEMENTAL This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony AGENDA ITEM No. 6 Date: October 16, 2018 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. tj 6i\e/d, elfr - 510 Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. AIS-3631 7. Business / Workshop Meeting Meeting Date: 10/16/2018 Length (in minutes): 5 Minutes Agenda Title: Informational Public Hearing to Consider Approval of Resolution for the FY 2019 First Quarter TCDA Budget Supplemental Prepared For: Toby LaFrance Submitted By: Steve Kang,Finance and Information Services Item Type: Motion Requested Meeting Type: City Center Resolution Development Public Hearing-Informational Agency Public Hearing Yes Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Town Center Development Agency adopt a FY 2019 First Quarter Budget Supplemental? STAFF RECOMMENDATION I ACTION REQUEST Staff recommends the Town Center Development Agency approve the FY 2019 First Quarter TCDA Budget Supplemental. KEY FACTS AND INFORMATION SUMMARY The following is a list of items that require council action for FY 2019 in the First Quarter Budget Supplemental: •Q1TCDA01 Carryforward of UR Improvement Program Opportunity Fund Matching Grant—Carry forward $60,500 in unspent funds from FY 17-18 TCDA Budget for the Urban Renewal Improvement Program Opportunity Fund to fund matching grants for facade improvements that were approved, but not completed. Several grants were awarded in FY 17-18,however,the projects were not completed during the FY and so the funds were not expended. OTHER ALTERNATIVES Do not approve the FY 2019 First Quarter TCDA Budget Supplemental. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS DATES OF PREVIOUS CONSIDERATION This is the first consideration. Fiscal Impact Cost: Budgeted (yes or no): Where Budgeted (department/program): Additional Fiscal Notes: Cost: Budgeted (yes or no): Where Budgeted (department/program): Additional Fiscal Notes: Please refer to Exhibit A for the fiscal impact of the supplemental budget amendment to the Fund. Attachments FY19 Q1 TCDA-Resolution FY19 Q1 Supplemental Summary-TCDA FY19 Q1 Exhibit A-TCDA CITY OF TIGARD, OREGON TIGARD TOWN CENTER DEVELOPMENT AGENCY RESOLUTION NO. 18- A RESOLUTION TO ADOPT THE FY 2019 FIRST QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO TOWN CENTER DEVELOPMENT AGENCY (TCDA) URBAN DEVELOPMENT. WHEREAS, the TCDA acknowledges those items that were unknown at the time the FY 2019 budget was adopted;and WHEREAS,the TCDA recognizes approximately$121,000 of unanticipated budget in operations and transfers; and WHEREAS, the increase in budget is offset by unanticipated fund balance, miscellaneous revenue, and contingency. NOW,THEREFORE,BE IT RESOLVED by the Tigard Town Center Development Agency that: SECTION 1: The FY 2018-19 Budget is hereby amended Q1 Supplemental Summary Exhibit A. SECTION: This resolution is effective immediately upon passage. PASSED: This day of 2018. Chair-TCDA ATTEST: TCDA Recorder-TCDA RESOLUTION NO. 18- Page 1 CITY OF TIGARD-BUDGET SUPPLEMENTAL 9/27/1018 FY 2018-2019 Quarter: 1 Item# Department Fund Division Request Title Request Funding Total Detailed Description Reason(if carry forward) _ Source Amount Q1TCDA01 TCDA Multiple Multiple Carryforward of UR Improvement CARRYFORWARD Unanticipated $ 60,500 Carry forward$60,500 in unspent funds from FY 17-18 TCDA Budget for the Urban Several grants were awarded in Program Opportunity Fund Matching Fund Balance Renewal Improvement Program Opportunity Fund to fund matching grants for FY 17-18,however,the projects Grant facade improvements that were approved,but not completed. were not completed during the FY and so the funds were not expended. I:\FIN\gadget 19Wmendments\FY19 Q1\TCOA\FY1951 Supplemental Summary-TWA 1 of 1 Exhibit A Q1TCDA01- Carryforward of UR Improvement Program Opportunity Fund Carry forward$60,500 in unspent funds from FY 17-18 TCDA Budget for the Urban Renewal Improvement Program Opportunity Fund to fund matching grants for facade improvements that were approved, but not completed. FY 2019 Q1 Revised Urban Renewal Debt Service Adopted Amendment Qi Resources Beginning Fund Balance $ 164,000 $ 60,500 $ 224,500 Property Taxes $ 492,519 $ - $ 492,519 Franchise Fees $ - $ $ Special Assessments $ - $ $ Licenses &Permits $ - $ $ Intergovernmental $ - $ $ Charges for Services $ - $ $ - Fines &Forfeitures $ - $ $ Interest Earnings $ 1,500 $ $ 1,500 Miscellaneous $ - $ - $ Other Financing Sources $ - $ $ Transfers In from Other Funds $ - $ - $ Total Resources $ 658,019 $ 60,500 $ 718,519 Requirements Community Development $ - $ $ Community Services $ _ $ - $ Policy and Administration $ - $ $ Public Works $ - $ $ Program Expenditures Total $ - $ - $ - Debt Service $ 162,552 $ - $ 162,552 Loan to TCDA $ - $ $ Work-In-Progress $ - $ $ Transfers to Other Funds $ 306,000 $ 60,500 $ 366,500 Contingency $ - $ $ Total Budget $ 468,552 $ 60,500 $ 529,052 Reserve For Future Expenditure $ 189,467 $ - $ 189,467 Total Requirements $ 658,019 $ 60,500 $ 718,519 Exhibit A Q1TCDA01- Carryforward of UR Improvement Program Opportunity Fund Carry forward$60,500 in unspent funds from FY 17-18 TCDA Budget for the Urban Renewal Improvement Program Opportunity Fund to fund matching grants for facade improvements that were approved, but not completed. FY 2019 Q1 Revised Urban Renewal Capital Improvements Adopted Amendment Q1 Resources Beginning Fund Balance $ - $ - $ - Property Taxes $ - $ $ Franchise Fees $ - $ $ Special Assessments $ - $ $ Licenses &Permits $ - $ $ Intergovernmental $ - $ $ Charges for Services $ - $ $ Fines &Forfeitures $ - $ $ Interest Earnings $ - $ $ - Miscellaneous $ 485,000 $ - $ 485,000 Other Financing Sources $ - $ $ Transfers In from Other Funds $ 306,000 $ 60,500 $ 366,500 Total Resources $ 791,000 $ 60,500 $ 851,500 Requirements Community Development $ 144,950 $ - $ 144,950 Community Services $ - $ $ Policy and Administration $ - $ $ Public Works $ - $ $ Program Expenditures Total $ 144,950 $ - $ 144,950 Debt Service $ - $ $ Loan to TCDA $ - $ $ Work-In-Progress $ 256,000 $ 60,500 $ 316,500 Transfers to Other Funds $ - $ - $ Contingency $ - $ $ Total Budget $ 400,950 $ 60,500 $ 461,450 Reserve For Future Expenditure $ 390,050 $ - $ 390,050 Total Requirements $ 791,000 $ 60,500 $ 851,500 AIS-3632 8. Business /Workshop Meeting Meeting Date: 10/16/2018 Length (in minutes): 15 Minutes Agenda Title: Amend Resolution 12-26 and expand the Audit Committee Membership and Responsibilities Prepared For: Toby LaFrance,Finance and Information Services Submitted By: Liz Lutz,Finance and Information Services Item Type: Resolution Meeting Type: Council Business Meeting -Main Public Hearing: No Publication Date: Information ISSUE Shall Council expand the Audit Committee membership and responsibilities to include performance audit oversight through December 31,2020? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approval of the resolution. KEY FACTS AND INFORMATION SUMMARY At the June 12,2018 meeting,the City Council requested performance audits on city operations. One of the considerations for the performance audit is independent oversight. The Audit Committee is an existing committee with the most similar existing responsibilities as those needed for oversight of performance audits. The attached resolution will, for the two-year period between January 1,2019 and December 31,2020, expand the Audit Committee membership to add two at-large residents to serve a two-year term, ending December 31,2020. In addition to existing duties established by Resolution No. 12-26,the committee will review the performance audit findings,review performance metrics as suggested by the performance audit reports and review staff reports on progress in the measurement on the metrics as suggested.The committee will make a report to the City Council on or before December 2020, summarizing activities of the Audit Committee in regards to performance audits and make recommendations for any future performance audit activities of the city. OTHER ALTERNATIVES Council could create a separate committee for performance audit oversight,or forgo independent oversight of the performance audit process. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS This action will meet the direction given by the City Council to have performance audits done throughout the city to ensure departments are run effectively and efficiently. DATES OF PREVIOUS COUNCIL CONSIDERATION June 12,2018 Council Meeting-Non-Agenda Item 1 ! Attachments Resolution AgendaQuick©2005-2018 Destiny Software Inc.,All Rights Reserved CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 18- A RESOLUTION AMENDING RESOLUTION NO. 12-26 AND EXPANDING THE AUDIT COMMIImE MEMBERSHIP AND RESPONSIBILITIES TO INCLUDE PERFORMANCE AUDIT THROUGH DECEMBER 31,2020 WHEREAS, Resolution No. 12-26 established the Audit Committee to provide the city with independent oversight of financial audits with committee make up of one City Councilor, two residents, and one resident alternate;and WHEREAS,City Council gave direction to undertake performance audits of city departments and the city plans to perform such audits between now and the end of 2020;and WHEREAS, the City Council,without limiting its role or the responsibilities of the City Manager,believes that the Audit Committee can ensure transparency in the management of both financial and performance audits and provide critical assistance to the auditors and management. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard Audit Committee shall: A. Continue its duties outlined in Resolution No 12-26. B. For the two year period from January 1, 2019 to December 31,2020, the Audit Committee shall: a. Expand its membership to add two at-large residents that will serve for a single two-year term ending December 31,2020. Preference will be given to residents who are Certified Public Accountants or have professional experience with performance audits. b. Be invited to participate in the selection of performance auditors hired during their two-year term. c. Review performance audit findings. d. Review and approve performance metrics suggested by performance audit reports. e. Review semi-annual reports from staff on progress in measuring and reporting on metrics suggested by performance audit reports. f. Make a report to council during,or before,December 2020 summarizing activities of the Audit Committee in regards to performance audit and making recommendations for future performance audit activities of the city. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2018. RESOLUTION NO. 18- Page 1 Mayor-City of Tigard A'1'1'hST: City Recorder-City of Tigard RESOLUTION NO. 18- Page 2 t H AGENDA ITEM No. 7 Date: October 16, 2018 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before the Town Center Development Agency on: PUBLIC HEARING TO CONSIDER APPROVAL OF REGULATION FOR THE FY 2019 FIRST QUARTER TCDA BUDGET SUPPLEMENTAL This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints The TCDA Board May Impose A Time Limit on Testimony AGENDA ITEM No. 7 Date: October 16, 2018 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. 0 0‘^ v40,t‘ . Sc' 11 Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.