City Council Packet - 09/11/2018 114 $ 4 City of Tigard
Tigard Business Meeting—Agenda
TIGARD
TIGARD CITY COUNCIL
MEETING DATE AND TIME: September 11,2018 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223
PUBLIC NOTICE:
Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is
available,ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication
items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either
the Mayor or the City Manager.
Times noted are estimated;it is recommended that persons interested in testifying be present by 7:15 p.m. to
sign in on the testimony sign-in sheet. Business agenda items can be beard in any order after 7:30 p.m.
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for
Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419, (voice) or
503-684-2772 (TDD -Telecommunications Devices for the Deaf).
Upon request,the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers,it is important to allow as much lead
time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by
calling: 503-718-2410 (voice) or 503-684-2772 (IDD -Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
VIEW LIVE VIDEO STREAMING ONLINE:
htto://www.tigard-or.aov/citv hall/council meeting.oho
CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m.The meeting
will be rebroadcast at the following times on Channel 28:
Thursday 6:00 p.m. Sunday 11:00 a.m.
Friday 10:00 p.m. Monday 6:00 a.m.
III e II City of Tigard
TIGARD Tigard Business Meeting—Agenda
TIGARD CITY COUNCIL
MEETING DATE AND TIME: September 11,2018 - 6:30 p.m. Study Session;7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223
6:30 PM
•STUDY SESSION
A. COUNCIL LIAISON REPORTS 6:30 p.m. estimated time
•EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive
Session is called to order,the appropriate ORS citation will be announced identifying the applicable
statute.All discussions are confidential and those present may disclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS
192.660(4),but must not disclose any information discussed. No Executive Session may be held for the
purpose of taking any final action or making any final decision. Executive Sessions are closed to the
public.
7:30 PM
1. BUSINESS MEETING
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Call to Council and Staff for Non-Agenda Items
2. CITIZEN COMMUNICATION (Two Minutes or Less,Please)
A. Follow-up to Previous Citizen Communication
B. Update from Police Chief McAlpine
C. Tigard Area Chamber of Commerce
D. Citizen Communication—Sign Up Sheet
3. CONSENT AGENDA: (Tigard City Council).These items are considered routine and may be
enacted in one motion without separate discussion.Anyone may request that an item be removed by
motion for discussion and separate action. Motion to:
A. PROCLAIM CONSTITUTION WEEK
B. APPROVE CITY COUNCIL MINUTES:
*July 10,2018
*July 17,2018
*July 24,2018
C. RECEIVE AND FILE:
1. Council Calendar
2. Council Tentative Agenda for Future Meeting Topics
•Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removed from the Consent Agenda
for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on
those items which do not need discussion.
4. QUASI-JUDICIAL PUBLIC HEARING: HASHIMA ANNEXATION (ZCA2018-00004) 7:35
p.m. estimated time
5. CONSIDER ESTABLISHING A TIGARD DEVELOPMENT ADVISORY COMMI FILE
7:45 p.m. estimated time
6. NON AGENDA I l'EMS
7. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive
Session is called to order,the appropriate ORS citation will be announced identifying the applicable
statute.All discussions are confidential and those present may disclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS
192.660(4),but must not disclose any information discussed.No Executive Session may be held for
the purpose of taking any final action or making any final decision. Executive Sessions are closed to
the public.
8. ADJOURNMENT 8:00 p.m. estimated time
,, ofTigard
Tigard City Council Meeting Agenda
TIGARD September 11, 2018
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CITY COUNCIL STUDY SESSION
A. COUNCIL LIAISON REPORTS
6:30 p.m. estimated time
Administrative Items: None
The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the
appropriate ORS citation will be announced identifying the applicable statute. All discussions are
confidential and those present may disclose nothing from the Session. Representatives of the news media
are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any
information discussed. No Executive Sessions may be held for the purpose of taking any final action or
making any final action or making any final decision. Executive Sessions are closed to the public.
Council Meeting Calendar
September
3 Monday Labor Day Holiday, City Hall and Library Closed
4* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
11* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
18* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall
25* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
October
2* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
9* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
16* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall
23* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
November
6* Tuesday Council 13113. Mccting 6:30 p.m.,Town Hall—Cancelled,Election Day
13* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
20* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall
22 Thursday Thanksgiving Holiday,City Hall and Library Closed
27* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
Regularly scheduled Council meetings are marked with an asterisk (*).
SUPPLEMENTAL PACKET
FOR 9--//-- 2,d/,K,
(DATE OF MEETING)
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Tigard PD Strategic Dashboard
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rt,(1, _ i �`<' i Selected Group A Offenses Aug 2017 A _ 2018 % Chg 2017 YTD 2018 YTD % Chg
Person Crime 30 40 0 3333% 259 336 0 29.73%
Assault 24 34 0 41.67% 192 273 0 42.19%
Robbery 1 2• 100.00% 20 25 1 25.00%
Property Crime 223 197• -11.66% 1508 1715 0 13.73%
Burglary- Residentia 8 12 0 50.00% 57 64 0 12.28%
Burglary-Business 2 1 • -50.00% 28 371 32.14%
Burglary- Other 3 5 1 66.67% 28 24 0 -14.29%
UUMV 11 5! -54.55% 65 114 0 75.38%
Theft 124 93• -25.00% 821 855 0 4.14%
Vandalism 31 37 0 19.35% 173 248 1 43.35%
Societal Crimes 48 571 18.75% 343 4561 32.94%
DUII 9 17 1 88.89% 65 104 0 60.00%
Drug Offense 17 11• -35.29% 119 99 0 -16.81%
Disorderly Conduct 6 18 0 200.00% 49 90 0 83.67%
Calls for Service Aug 2017 Aug 2018 % Chg 2017 YTD 2018 YTD % Chg
Dispatched Calls 1906 1938 0 1.68% 14033 15250 0 8.67%
Self Initiated Calls 1640 1986 0 21.10% 12903 13709 0 6.25%
Response Time
Priority 1 &2 6.28 6.1 0 -2.87% 6.28 6.33 0 0.80%
Priority 3 11.05 10.1• -8.60% 10.8 9.82• -9.07%
Priority 4 + 10.38 11.38e 9.63% 10.07 10.03 0 -0.40%
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Overdose 0 2 6 10 20
POH 100 96 88 88 122
Suicide 3 3 3 6 6
Att. 17 45 21 43 42
DHS Refer 246 310 277 357 379
Vulnerable 35 11 19 34 34
Dom Viol 81 70 50 79 102
DV No Crime 0 23 67 86 86
ORC Theft 55 21 43 33 40
Graffiti 139 85 55 37 85
SFORUPPL,EM rt'TA . D PACKET
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(DATE OF MEETING)
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s For August 2018
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' ' 2018 Population Estimate 53,697 (Adopted Budget FY 2018-19)
Small numbers cause large percentage increases and decreases.
Crime Snapshot
Seleeted Group A Offen Aug 2017 Aug 2018 %Chg 2017 YTD 2018 YTD %Chg
Person Crime 30 40 33.33% 259 336• 29.73%
Assault 24 34 41.67% 192 273 0 42.19%
Robbery 1 2 100.00% 20 25 0 25.00%
Property Crime 223 197 ... -11.66% 1508 1715• 13.73%
Burglary-Residential 8 12 50.00% 57 64 0 12.28%
Burglary-Business 2 1 -50.00% 28 37• 32.14%
Burglary-Other 3 5 66.67% 28 24 to -14.29%
UUMV 11 5 -54.55% 65 114 0 75.38%
Theft 124 93 -25.00% 821 855 0 4.14%
Vandalism 31 37 19.35% 173 248 5 43.35%
Societal Crimes 48 57 18.75% 343 456 5 32.94%
DUII 9 17 88.89% 65 104 0 60.00%
Drug Offense 17 11 -35.29% 119 99 i -16.81%
Disorderly Conduct 6 18 200.00% 49 90 0 83.67%
Calls for Service Aug 2017 Aug 2018 %Chg 2017 YTD 2018 YTD %Chg
Dispatched Calls 1906 1938 1.68% 14033 15250 0 8.67%
Self Initiated Calls 1640 1986 21.10% 12903 13709 r 6.25%
,
Response Time
Priority 1 &2 6.28 6.1 -2.87% 6.28 6.33 r 0.80%
Priority 3 11.05 10.1 -8.60% 10.8 9.82 0 -9.07%
Priority 4 + 10.38 11.38 m' 9.63% 10.07 10.03''''`' -0.40%
Community Snapshot
Community Concerns
*Suspected Drug House-13655 SW Mountain Ridge Ct
Community Outreach and Events Upcoming Events
*H2O for Hereos 8/4 *National Night Out 8/7 *OLCC minor decoy mission 9/19
*Candlelighters 5K 8/18 *Tigard Street Fair/Latino Fest 9/8 *Chat with the Chief 9/19 *Doggie Dash 5k 9/29
*ODOT DUII enforcement 8/18-9/2 *Coffee-with-a-Cop 10/3 *Social Service agency mtg 10/8
*ODOT Safety Belt enforcement 8/20-9/2 *Chat with the Chief 10/17
*ODOT Pedestrian Safety enforcement 9/7 *DEA drug turn in event 10/27
*Person Crime-Assault,Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense
*Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check
*Societal Crimes-Drug Offense,Prostitution,Weapons,Curfew,DisCon,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass
*The data is National Incident Based Reporting System(NIBRS)compliant and not Uniform Crime Report(UCR)compliant
and cannot be compared to any report using that standard.
1
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Employee Snapshot
Department Staffing Information \a tual Butlgi i '0 Budget
Sworn 67 68 99%
Non-Sworn 14 16.5 85%
Total Number of Personnel 81 84.5 96%
Patrol Officer Staffing 33
Personnel Unavailable for Work Patrol All Other Overall
#of Recruits in Pre-Academy
#of Recruits in Academy
#of Recruits in F1'EP 2 - 2
#of Personnel on Extended Sick Leave 1 - 1
#of Personnel on Military Leave 1 1
#of Personnel on Light Duty 1 - 1
#of Personnel on Administrative Leave - -
Total Personnel Unavailable to Work during some Period during the Month 5 0 5
Total Officers Available to work PATROL some period during the Month 28
Operational Effectiveness Snapshot
udget Information is based on the best available data. FY 2017-2018 Budget FY 2018-19 Budget
Percent YTD Status Percent YTD Status
Department Budget Actual Budgeted Actual Budgeted
Administrative 15.4% 16.7% -1.3% 14.9% 16.7% -1.8%
Operations 15.2% 16.7% -1.4% 17.2% 16.7%s 0.6%
Services 19.8% 16.7%e 3.1% 17.3% 16.7%* 0.6%
Total Department Budget 16.8% 16.7% 0.1% 17.2% 16.7%0 0.5%
Budget Information is based on the best available data. FY 2017-2018 FY 2018-19 Budget
Budget Percent YTD
Percent YTD Status Status
Department Overtime Actual Budgeted Actual Budgeted
Administrative 18.4% 16.7%O 1.8% 4.5% 16.7%Cl -12.1%
Operations 10.3% 16.7%0 -6.4% 14.3% 16.7%,, -2.3%
Services 13.5% 16.7%0 -3.1% 10.3% 16.7%t j -6.4%
Total Overtime 11.3% 16.7%410 -5.4% 12.6% 16.7%t -4.1%
2
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pOL.IC4:
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`•f, ,r 2018 Population Estimate 53,697 (Adopted Budget FY 2018-19)
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PUBLIC DEMAND
SELF INITIATED
,AVEPAGE ORMIRIMIENNalairea
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AtGUST
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UMINIMMINIIIIIIIIIIIIIMMII
;UNE 1928
PT N E IOIINNOIIIIIIIIIIIIIIIIIIIIIMIIIIIMI
MAY ...t....."zrt-,a,11:1a 4— �.„+waa<: ... _ - MAY
APR 1845
APR 1328
MAR MAR
FEB 1841
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IAN 18 1792 IAN 18
DEC 2700 DEC 1706
NOV , NOV— OCTOCT t t T
SEPT , SEPT
AUG 1908 I 1 AUG 1640 I �'
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.... t r -:00 1500 2000 2500
IResponse Times - 5 Year Trend
PRIORITY 1 AND 2 PRIORITY 3
7.57
••/" 5.82'�"...+ 6.28 6.1 b.9.....+"�'�9.5"�` { � 10.1
5.57 ti{ i!{
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.2014 201s 201,, 1018 .1 ,.I t,
PRIORITY 4+
Priority 1= --- " " " Priority 3 =
Imminent threat to life ,..„11.38 Urgent call where crime
..'..9.95 — 1Q'. I prevention is needed
8.82 -- 9.27 i !
I
t 3
Priority 2 = Immediate
threat to life,occuring now Priority 4+ = Cold crimes
or public assistance
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For August 2018
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Calls For Service - : - _�._.i th
<. AUGUST
PUBLIC DEMAND CALLS SELF INITIATED CALLS
1538 �,,,,,1see
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192
Tracking Code Cases - Year to Date
re /018 aw
The tracked counts of these have all
i Overdose 0 2 6 10 20
increased. Each involves multiple POH 100 96 88 88 122
officers,evidence processing,and trips to Suicide 3 3 3 6 6
hospitals in some cases.
Att. Suicide 17 45 21 43 42
DHS Refer 246 310 277 357 379
DHS referrals and cases of allegations of / Vulnerable 35 11 19 34 34
abuse to an elderly or mentally Dom Viol 81 70 50 79 102
challenged victim end up in the caseload
of Detectives and SRO's. Dv No Crime 0 23 67 86 86
/ ORC Theft 55 21 43 33 40
Domestic Violence reports have Graffiti 139 85 55 37 85
doubled in 5 years.
1 BHI - Transient I
Total Calls Logged: 173
# of Calls-BHI 69
#of Calls Transient 127
#of Calls Dispatched 100
#of Calls Self Initiated 73
Total Time Spent 110:33:00 (hr:min:sec)
4
City Council Update Sep 2018 SUPPLEMENTAL,PACKET
FOR 1—//— el
Chamber Update (DATE OF MEETING)
Education,Advocacy, & Building a Strong Local Economy
• Just completed our first full day of Leadership Tigard with a simulated society exercise—Participants were
challenged and stretched and learned a lot.
• Completed and communicated our endorsements on the best candidates from a business perspective for Tigard
City Council and Tigard Mayor. Interested parties can find the press release on our website. Thank you to all the
candidates that participated in our process
• Supporting a YES vote on the TTSD 5 year levy renewal
Networking/Visibility
9/18/18—Good Evening Tigard (G.E.T) Connected 5-6:30 p.m. hosted by Elite Care at their location in the barn
9/19/18—B2B Affinity Group 8:30—9:30 a.m. hosted by CoLab
10/2/18—Health &Wellness Affinity Group 730—8:30 a.m.
Good Morning Tigard (GMT),Thursday A.M. Networking 7:30 a.m.—Weekly
9/13/18 -Specialty Heating & Cooling at the Broadway Rose Theatre
9/20/18— Jason Snider at the Broadway Rose Theatre
9/27/18— Acceleration Sports Medicine at their location
10/4/18—Gentle Chiro at their location
Details on this and other events at http://business.tigardchamber.org/events/calendar/follow us on Twitter
@tigardchamber
Promoting Community
Tigard Farmers Market Update
Month and half left before the market ends. Come join us if you haven't yet. Grab breakfast from Beach Hut or Tigard
Taphouse, enjoy some music. Blueberries are at the market.
TDA Downtown Updates
• Street Fair & Latino Festival was September 8"' and a tremendous success.—192 vendors, great energy, great
attendance, great feedback from vendors, salsa dancing and instruction, great music. Thank you to our sponsors
and volunteers!
• Come join us 10/31 for Trick or Treat Main Street
Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter
@Tigarddowntown and on Instagram at downtowntigard
rtqlTDA
Larr
eadership Tigard "
CHAMBEA Of COMMERCE
AIS-3602 3. A.
Business Meeting
Meeting Date: 09/11/2018
Length (in minutes): Consent Item
Agenda Title: Proclaim Constitution Week
Prepared For: Joanne Bengtson, City Management
Submitted By: Joanne Bengtson, City Management
Item Type: Update, Discussion, Direct Staff Meeting Type: Proclamation
Public Hearing: No Publication Date:
Information
ISSUE
Should Mayor Cook proclaim September 17 - 23, 2018 as Constitution Week?
STAFF RECOMMENDATION / ACTION REQUEST
N/A
KEY FACTS AND INFORMATION SUMMARY
Longtime Tigard resident Dorothea White with the Daughters of the American Revolution
requested this proclamation in honor of the 231st anniversary of the signing of the
Constitution.
The aims of the Constitution Week are to emphasize citizens' responsibilities for protecting
and defending the Constitution, inform people that the Constitution is the basis for America's
great heritage and the foundation for our way of life and encourage the study of the historical
events which led to the framing of the Constitution in September 1787.
OTHER ALTERNATIVES
N/A
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
N/A
DATES OF PREVIOUS COUNCIL CONSIDERATION
Tigard's Mayors have issued this proclamation for more than 15 years.
Attachments
Proclaim Constitution Week
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Gih'of Tigard:
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11 Constitution Weekit
WHEREAS, on September 17, 1787, the Constitution of the United States of I:'
America was signed by 55 delegates to the Constitutional Convention in
`.1 Philadelphia's Independence Hall; and :1
WHEREAS, September 17, 2018, marks the 23151 anniversary of the drafting 5
•4: of the Constitution; and ,I'
of
• i
WHEREAS, it is fitting and proper to accord official recognition to this magnificent l•-.
document that provides Americans with the freedoms we have today; and
F
4 WHEREAS, on the anniversary of this important document, it is a great time to :if
i learn more about the historical events which led to the framing of the Constitution e
. i in September 1787; and t
WHEREAS, Public Law 915 guarantees the issuing of a proclamation each ;f
. lo year by the President of the United State of America designating September :
17 through 23 as Constitution Week. :11
-*` NOW THEREFORE BE IT RESOLVED THAT I, John L. Cook, Mayor of the City
of Tigard, Oregon, do hereby proclaim the week of September 17-23, 2018 as LI ,,
f CONSTITUTION WEEK
•
1in Tigard, Oregon and encourage all citizens to reaffirm the ideals of the •"
Constitution by protecting the freedoms guaranteed to us through this
€ testament to American liberty44.
. i
lk-
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal :
„-".i of the City of Tigard to be affixed. : ,�
ov.
It ,-
John L. Cook, Mayor
-: City of Tigard �h‘`
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I" City Recorder " �
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11.1
,IU_ i is -! a st .ia y4 K
AIS-3607 3. B.
Business Meeting
Meeting Date: 09/11/2018
Length (in minutes): Consent Item
Agenda Title: Approve City Council Meeting Minutes
Submitted By: Kelly Burgoyne, Central Services
Item Type: Motion Requested Meeting Type: Consent
Agenda
Public Hearing: No Publication Date:
Information
ISSUE
Approve City Council meeting minutes.
STAFF RECOMMENDATION / ACTION REQUEST
Approve minutes as submitted.
KEY FACTS AND INFORMATION SUMMARY
Attached council minutes are submitted for City Council approval:
•July 10, 2018
•July 17, 2018
•July 24, 2018
OTHER ALTERNATIVES
N/A
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
N/A
DATES OF PREVIOUS COUNCIL CONSIDERATION
N/A
Attachments
July 10, 2018 Minutes
July 17,2018 Minutes
July 24,2018 Minutes
1114 q City of Tigard
Tigard City Council Meeting Minutes
TIGARD July 10, 2018
411MII 40111111111111111111W AIM AlII
STUDY SESSION
Council Present: Councilor Woodard,Council President Snider,Council Anderson and Councilor
Goodhouse. Council Absent: Mayor Cook
Staff Present: Assistant City Manager Zimmerman,City Attorney Rihala and City Recorder Krager
A. COUNCIL LIAISON REPORTS
Councilor Anderson reported on the PRAB meeting. He noted that the Fanno Creek Trail
between Main Street and Hall Boulevard is closed because of a joint project between Clean Water
Services and the City of Tigard to remeander Fanno Creek. He was concerned said signs had not
been placed warning the public not to walk on that portion of the trail. Some portions of the trail
will be moved across the creek and a bridge removed. He said the PRAB continues to be
concerned about the status of the city's recreation program after the levy results.The PRAB will
discuss this as part of their joint meeting with Council.
Councilor Goodhouse said Tigard's fireworks and the Middle of Millen Drive parade were enjoyed
by a huge crowd on the Fourth of July. People were parking in Summerfield. He noted that the
Westside Economic Affiance is focusing on what communities can do to get classes on trades into
the schools because there is a lack of trained employees in the fields of HVAC,construction and
welding,etc. and job prospects are good.
Councilor Woodard commented on the variety of fun activities and races before the Tigard Fourth
of July fireworks started and said he enjoyed hearing the Tualatin Community Band.
Administrative Items: Assistant City Manager Zimmerman gave the City Council a copy of a letter
from Marland Henderson regarding running for office.
The Study Session was adjourned at 6:37 p.m.
1. BUSINESS MEETING
A. At 7:30 p.m. Council President Snider called the City Council and Local Contract Review
Board to order.
B. City Recorder Krager called the roll.
TIGARD CITY COUNCIL MEETING MINUTES -July 10, 2018
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 1 of 9
Present Absent
Councilor Goodhouse ✓
Council President Snider ✓
Councilor Woodard ✓
Councilor Anderson ✓
Mayor Cook ✓
C. Council President Snider asked everyone to stand and join him in the Pledge of
Allegiance.
D. Council President Snider asked staff and council for any Non-Agenda Items. None.
2. CITIZEN COMMUNICATION
A. Follow-up to Previous Citizen Communication—There was none.
B. Citizen Communication—Sign-up Sheet.
Linda Monahan, 10248 SW Kent Court,Tigard,OR 97224,said she understood at the next
meeting Council would be talking about the draft strategic plan for the Police Department
and wanted to make some remarks in advance of having the draft strategic plan put together.
She thanked Chief McAlpine for taking a deep dive into the Police Department's operations
in developing the strategic plan but had some things she wanted to make sure were covered.
She had no notion of what the scope,methodology,or academic research was developed in
putting that plan together. She said she was not aware of any community outreach and
wanted to make sure that information was included in the strategic plan.There are many
studies and strategic plans online and she suggested looking at Olympia,Washington or
Tucson,Arizona's plans,which outside consultants developed for$50,000-$63,000.The
result of those plans tend to be that more officers and more resources are needed.
Ms. Monahan asked some questions that she wanted to see addressed in the strategic plan.
How will the department organizational structure and culture facilitate operations within the
current budget limitations using best practices? How are staff deployed? Has there been a
comparison between the current state of the department's best practices and what is
available in academic literature? What is the management framework to ensure
accountability and improve performance? How was a forensic analysis conducted to identify
actual workload? What are the appropriate shared service agreements to facilitate the safety
of the public?What recruitment efforts are employed to increase women and persons of
color to reflect the changing demographic in the community? She said she looked forward to
seeing the Chief's draft strategic plan and hoped these kinds of questions will be answered.
TIGARD CITY COUNCIL MEETING MINUTES -July 10, 2018
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov 1 Page 2 of 9
Assistant City Manager Zimmerman noted that council received a copy of a letter earlier
from former Councilor Marland Henderson. He was unable to attend this meeting so his
letter has been added to the record and talks about his desire to run for the council seat that
will be vacated by Council President Snider at the end of December,if such seat is placed on
the November ballot.
C. Tigard Chamber of Commerce—Tigard Chamber CEO Debi Mollahan gave an update on
Chamber activities. They have created a candidate endorsement committee because they
realize the impact that law and policy makers can have on the local economy.All current
candidates for City of Tigard seats were invited to apply.There will be an educational event
for small businesses about the Oregon Equal Pay Act on July 24 at 7:30 p.m. at the
Broadway Rose Theater. Ms. Mollahan noted that 89 new members joined the Chamber this
year.The Tigard Farmers Market will put on the second annual Farm to Table Dinner on
the lawn at the Fanno Creek House on August 3, featuring local food and wine. The Tigard
Downtown Affiance Street Fair will be held on September 8 from 11 a.m. to 5 p.m. and
Latin Fest from 4-8 p.m.. There is still vendor space available.
D. Police Department Update—Chief McAlpine gave the monthly police update to council.
She showed a slide of the June dashboard. She highlighted that simple assaults have
increased but show no pattern and that older vehicle thefts are still climbing with two
vehicles stolen from the cinema last night. The Police Department is looking at educational
material to put on the website and social media site regarding theft prevention. Calls for
service have increased from last year at this time. Even though their workload climbs,
officers still have time to self-initiate calls such as for traffic and DUIIs. There were no new
violations at the Gentlewoods property.An individual was arrested who was responsible for
nine residential burglaries. Police responded to 15 overdoses and were able to employ
Narcon to save two of three lives at a hotel overdose.After receiving a search warrant,over
350,000 doses of Fentanyl were discovered. She said the department invested in a tool to
field test for Fentanyl without endangering or exposing officers.They received 39 calls
about fireworks on the Fourth of July but did not get to the majority of those calls as
officers responding to some property crimes and DUIIs. She noted that mental health holds
have increased and involve officers for at least two hours when individuals need to be taken
by police to hospitals or jail.
3. CONSENT AGENDA: (Tigard City Council) —
A. RECEIVE AND FILE:
1. Council Calendar
2. Council Tentative Agenda for Future Meeting Topics
B. APPROVE CITY COUNCIL MINUTES
• May 8,2018
• May 22,2018
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Councilor Woodard moved to approve the Consent Agenda as presented. Councilor Anderson
seconded the motion and Council President Snider conducted a vote. The motion passed
unanimously.
Yes No
Councilor Goodhouse ✓
Council President Snider ✓
Councilor Woodard ✓
Councilor Anderson ✓
Mayor Cook (Absent)
4. CONSIDER RESOLUTION APPOINTING MEMBERS TO THE COMMII'lEE FOR
COMMUNITY ENGAGEMENT
Communications Strategist Owens,staff liaison to the CCE,said two vacancies opened up in April.
Councilor Woodard and Mayor Cook were on the interview committee and it was encouraging to
see four great people step up to volunteer for the community. Lauren Rowles and Taylor Sarman
were selected and are recommended for appointment.
Councilor Anderson moved to approve Resolution No. 18-36. Councilor Goodhouse seconded the
motion. City Recorder Krager read the number and tide of the resolution. Council President Snider
conducted a vote and Resolution No. 18-36 passed unanimously.
Resolution No. 18-36 — A RESOLUTION APPOINTING LAUREN ROWLES AND
TAYLOR SARMAN TO THE COMMITTEE FOR COMMUNITY ENGAGEMENT,
EACH FOR A TERM OF FOUR YEARS,EFFECTIVE JULY 18, 2018 THROUGH
JULY 17,2022
Yes No
Councilor Goodhouse ✓
Council President Snide V
Councilor Woodard ✓
Councilor Anderson ✓
Mayor Cook (Absent)
Council President Snider invited new Committee for Community Engagement member Lauren
Rowles up to the dais and presented her with a City of Tigard pin.
5. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE AMENDING TIGARD
MUNICIPAL CODE CHAPTER 15.08 TO CONFORM THE CITY'S VACATION PROCESS
TO STATE LAW
A. Council President Snider opened the public hearing.
B. Council President Snider announced the hearing procedures.
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C Assistant City Engineer McMillan gave the staff report. She said staff have been working on
several street vacations and identified that the city's process was very confusing and the
code section had many incorrect cross-references. She said adopting standards from
Oregon Revised Statute 271 still provides a public process and notice. Staff streamlined the
previous process in the suggested code language.
D. Public Testimony—No one signed up to speak.
E. Response to testimony by staff. None.
F. Council President Snider closed the public hearing.
G. Council Discussion and Consideration: Ordinance No. 18- 13.
Councilor Woodard moved for adoption of Ordinance No. 18-13. Councilor Goodhouse
seconded the motion. City Recorder Krager read the number and title of the ordinance.
Ordinance No. 18-13—AN ORDINANCE AMENDING CHAPTER 15.08
OF THE TIGARD MUNICIPAL CODE TO CONFORM THE STREET
VACATION PROCESS TO STATE LAW
City Recorder Krager conducted a roll-call vote and Council President Snider announced that
Ordinance No. 18-13 was adopted unanimously. Councilor Anderson noted that staff did a good
job cleaning up this portion of the code.
Yes No
Councilor Goodhouse ✓
Council President Snider ✓
Councilor Woodard ✓
Councilor Anderson ✓
Mayor Cook (absent)
6. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE AMENDING TIGARD
MUNICIPAL CODE CHAPTER 2.04 TO AUTHORIZE THE CITY MANAGER TO
EXECU FE CERTAIN REAL PROPERTY DOCUMENTS
A. Council President Snider opened the public hearing.
B. Council President Snider announced the hearing procedures.
C. Assistant City Engineer McMillan gave the staff report. She said engineering staff and the
city attorney have identified a need to clairify city manager signing authority for easements
and rights of way. This code language change provides a more uniform process for
executing these documents. It would also allow the city manager to relinquish easements
held by the city that are no longer needed.
D. Public Testimony—There was none.
E. Response to testimony by staff. None.
F. Council President Snider closed the public hearing.
G. Council Discussion and Consideration: Ordinance No. 18- 14
Councilor Anderson moved for adoption of Ordinance No. 18-14. Councilor Woodard
seconded the motion. City Recorder Krager read the number and title of the ordinance.
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Ordinance No. 18-14—AN ORDINANCE AMENDING CHAP 1'ER 2.04
OF THE TIGARD MUNICIPAL CODE TO CLARIFY THE CITY
MANAGER'S SIGNATURE AUTHORITY ON CERTAIN REAL
PROPERTY DOCUMENTS
City Recorder Krager conducted a roll-call vote and Council President Snider announced that
Ordinance No. 18-14 was adopted unanimously.
Yes No
Councilor Goodhouse ✓
Council President Snider ✓
Councilor Woodard ✓
Councilor Anderson ✓
Mayor Cook (absent)
7. LEGISLATIVE PUBLIC HEARING: CONSIDER AN ORDINANCE AMENDING TIGARD
MUNICIPAL CODE CHAPTER 7.70—SECONDHAND DEALERS AND TRANSIENT
MERCHANTS
A. Council President Snider opened the public hearing.
B. Council President Snider announced the hearing procedures.
C Police Sergeant Erickson gave the staff report on updates to the Tigard Municipal Code
Chapter 7.70 regarding secondhand dealers and transient merchants. The amendments
remove reference to a specific recordkeeping system vendor,Northwest Regional
Automated Information Database (RAPID),and replace it with generic language. The
recordkeeping system allows police to investigate criminal activity,recover stolen property,
identify suspects and ensure compliance with the secondhand dealers code. This change
will allow more operational flexibility.
D. Public Testimony—None.
E. Response to testimony by staff.None.
F. Council President Snider closed the public hearing.
G. Council Discussion and Consideration: Ordinance No. 18-15
Council President Snider commented that he has a few business acquaintances who work in
the pawn industry and commented that they were happy to see this change. They
recognized that the name of a particular system should not be listed in the code and they
look forward to using another system in the future. Councilor Woodard asked why the
change was being made from RAPID. Sergeant Erickson said they are looking at their
options and there is a product that is under consideration. He said RAPID does not have all
the capabilities they are seeking and there are other options that provide more information.
Councilor Goodhouse moved to approve Ordinance No. 18-15. Councilor Anderson
seconded the motion. City Recorder Krager read the number and title of the ordinance and
conducted a roll-call vote.
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Ordinance No. 18-15—AN ORDINANCE AMENDING TIGARD
MUNICIPAL CODE CHAPTER 7.70 TO DELETE REFERENCES TO
RAPID AS THE CITY'S RECORDKEEPING SYSTEM FOR
SECONDHAND DEALERS
Yes No
Councilor Goodhouse ✓
Council President Snider ✓
Councilor Woodard ✓
Councilor Anderson ✓
Mayor Cook (absent)
Council President Snider announced that Ordinance No. 18-15 was adopted unanimously.
8. LOCAL CONTRACT REVIEW BOARD—CONSIDER AUTHORIZING THE PURCHASE
OF SHELTER/RESTROOM FOR DIRKSEN NATURE PARK
Senior Management Analyst Barrett and Engineering Project Manager Peck presented the first of
two agenda items related to the same project,a shelter/restroom for Dirksen Nature Park.. The
purchase award under consideration is for a pre-engineered shelter/restroom,which will be the
future location for site interpretation and wayfinding and will be a congregating area for nature
tours, camp,Fowler Middle School classes and will serve as the main facility to support lacrosse,
cricket,soccer and ball field users. These amenities are identified in the Summer Creek Property
Master Plan for Dirksen Nature Park, finalized in 2012. The two nature play areas include timber
structures and climbing elements. Site furnishings include benches and picnic tables. The project
will also restore the Fanno Creek pathway from the work area over to Tigard Street.
Senior Management Analyst Barrett said staff recommends a cooperative purchase through a
company called BuyBoard Cooperative Purchasing Network. This will allow the city to save on the
purchase and mark up and avoid the full RFP process. The Local Contract Review Board is being
asked to approve the purchase of a Romtec Multi-user Restroom with 28-foot extension for
$115,462.
Councilor Woodard moved to approve the purchase of the shelter/restrooms for Dirksen Nature
Park. Councilor Anderson seconded the motion. Council President Snider conducted a vote and
the motion passed unanimously.
Yes No
Councilor Goodhouse V
Council President Snider ✓
Councilor Woodard V
Councilor Anderson ✓
Mayor Cook (absent)
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9. LOCAL CONTRACT REVIEW BOARD—CONSIDERATION OF CONTRACT AWARD
FOR DIRKSEN NATURE PARK RESTROOM AND NATURE PLAY CONSTRUCTION
Senior Management Analyst Barrett and Engineering Project Manager Peck presented this agenda
item. Mr. Barrett said for the construction a full Invitation to Bid was issued and the low bidder was
Columbia Construction. The bid price was $835,779. Staff looked at the bid and reduced the overall
bid to$821,479 by removing the clubhouse portion of the nature play area.This did not in any way
reduce the lowest bid. Staff recommends approval of a construction contract award to Columbia
Construction for$821,479.
Councilor Woodard clarified that the restroom and picnic shelter are included in the bid. He asked
for the locations of the two play areas and restroom. Mr.Peck said the nature play areas surround
the structure and all are located at the north end of the sports field,near where the big sequoia logs
are resting. There will be concrete flatwork for the restrooms,park benches and picnic table,
connecting to the Fanno Creek Trail. In response to a question from Councilor Woodard regarding
the square footage of the footprint,Mr. Peck said it totals 5,000 square feet,of which 1,600 square
feet is the restrooms and shelter.
Councilor Anderson moved for approval of the contract for Dirksen Nature Park Restroom and
Nature Play Area Construction as presented. Councilor Goodhouse seconded the motion. Council
President Snider conducted a vote and the motion passed unanimously.
Yes No
Councilor Goodhouse ✓
Council President Snider ✓
Councilor Woodard ✓
Councilor Anderson ✓
Mayor Cook (absent)
10. NON-AGENDA ITEMS
11. EXECUTIVE SESSION None Scheduled.
12. ADJOURNMENT
At 8:11 p.m. Councilor Woodard motioned for adjournment. Councilor Anderson seconded the
motion and all voted in favor.
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Yes No
Councilor Goodhouse ✓
Council President Snider ✓
Councilor Woodard ✓
Councilor Anderson ✓
Mayor Cook (absent)
Carol A. Kroger,City Recorder
Attest:
Jason B. Snider,Council President
Date
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11,1
a City ofTigard
• Tigard Workshop Meeting Minutes
TIGARD July 17, 2018
1. WORKSHOP MEETING
A. Mayor Cook called the meeting to order at 6:33 p.m.
B. Deputy City Recorder Burgoyne called the roll.
Name Present Absent
Mayor Cook 'I
Councilor Goodhouse 4
Council President Snider
Councilor Woodard 4
Councilor Anderson
C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance.
D. Call to Council and Staff for Non Agenda Items—There was none.
2. RECEIVE BRIEFING ON LOW CARBON PATHWAY FROM NW NATURAL
NW Natural Gas Government Affairs Manager Nina Carlson presented this item. She discussed
NW Natural Gas and the Low Carbon Pathway and Carbon Legislation,long-term goal objectives
of deep carbonization,and near-term action of the natural gas infrastructure in place that is leading
the way on natural gas innovations. She explained the starting point of where greenhouse gas
emissions are and that the goal is to see a thirty-percent carbon savings by 2035 through reducing
the current carbon intensity,reducing offset consumption and replacing more carbon intensive fuels.
She said they are partnering with the City of Portland for renewal natural gas and that this has been
better than expected. She discussed customer benefits,changes to transportation,and their new
campaign"Less We Can."
Council President Snider said he liked the"Less We Can"Campaign. He asked about the Portland
project and why the payback has been better than expected. Ms. Carlson replied that the value of
the Renewable Natural Gas (RNG) is being sold back at a higher price.
Councilor Woodard asked if it is was hot water system they were testing. Ms. Carlson replied it is a
gas fired heat pump water heater. She explained they develop these systems and then they do test
markets to see if they are energy efficient enough to offset the costs.
Mayor Cook asked how the thirty-percent reduction fits into the model that might come out of
Salem next year. Ms. Carlson said they have done what they can as a company to reduce their
carbon footprint and they are working to educate people with what they have done. She said they
are always working on this.
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3. PUBLIC HEARING—RECEIVE PUBLIC COMMENT ON CITY COUNCIL VACANCY
a. Mayor Cook opened the public hearing.
b. Mayor Cook announced the hearing procedures.
c. City Manager Wine gave the staff report and provided council with their options.
d. Public Testimony: Mayor Cook called upon those who signed up to testify.
Linda Monahan, 10248 SW Kent Court,Tigard, OR 97045,read a statement prepared in
advance that was signed by herself and former Councilor Marland Henderson. She stated she
would like to see the voters of Tigard be allowed to vote and select a new councilor to fill the
seat being vacated by Councilor Snider. She explained that at a recent work session where
council briefly discussed this topic, council appeared to be leaning toward appointing someone
to fill the vacancy. In addition,she said individual members of council expressed that it was
possible that a candidate who failed to be elected in the November election could then be
appointed to that vacated position. She stated that Councilor Snider expressed he would be
interested. She feels the election option is the most transparent and asked for this to be placed
on the November 2018 general election.
e. Mayor Cook closed the public hearing.
f. Council Discussion.
Council President Snider clarified he did not say anything during the last discussion where
council discussed filling this position. He explained the only comment he made regarding this
was that Councilor Woodard could also be appointed to the vacancy,after someone else had
pointed out that he could be appointed.
Mayor Cook said his recollection was that he stated Councilor Woodard could run also and then
Council President Snider stated he did not intend to run if he lost the election.
Mayor Cook asked the Deputy City Recorder what the deadline is to file for City Councilor.
Deputy City Recorder Burgoyne replied August 20.
Mayor Cook said he agrees that the 2019 City Council should be the appointing body to fill the
vacated council seat.
Councilor Woodard stated the vacancy should be appointed,because he was there when former
Mayor Dirksen's seat was vacated and at the time,there was great discussion on whether city
council should appoint someone or hold an election. He explained that if they would not have
decided to put Mayor Dirksen's vacancy to an election,then Mayor Cook would not have been
able to run for Mayor. He said people like former Councilor Henderson is someone who would
be interested in being appointed to the vacancy and would be a good two year fill,though he
would have to compete against anyone else who was interested and applied. He believes
appointing someone would be fair and would not cost anything to do so. If council votes to
place this vacancy on the November ballot,then they should do so today. He asked Council
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President Snider why they should not proceed this way since he said he would not look to be
appointed.
Council President Snider said he purposely did not comment on this before. He does not plan
on commenting now and plans to abstain on voting. He does not have anything to say about
this topic.
Councilor Goodhouse asked Councilor Woodard to clarify if he is in favor of an appointment or
election.
Councilor Woodard said he is in favor of an election for appointment. He clarified that in his
previous statement he is not in favor of an appointment and said that if an appointment were
offered to him,he would not take it.
Councilor Goodhouse said the city attorney did submit to council that both the election process
and appointment process has been done in the past.
Councilor Woodard reiterated he would not take an appointment to fill the councilor vacancy,
because the next step for him is to be Mayor. Another reason he would not take an
appointment is because, the perception is that it would be an extended term. He explained that
if he were to take the appointment;once the vacated term was complete in two years,he could
then run again for a full term councilor position,and previously,the voters of Tigard chose not
to extend council positions past two full terms. He still feels the vacant councilor position
should be an election of the people.
Council President Snider wanted council to be clear that he is not commenting on the business
before council and is not commenting on the discussion of how to fill the vacancy he created.
City Manager Wine explained the cost to the city to place the vacancy on a general election is
lower than it would be to hold a special election. She said the deadline for the city recorder to
file for the upcoming general election with the County Elections Office is September 6.
Councilor Woodard asked if there were any additional costs for adding this to the November
election. Mayor Cook replied it would be the same,no additional costs would incur.
Mayor Cook explained the meeting tonight is a workshop meeting and was not noticed to the
public as a business meeting,therefore this item would need to come back before council for a
decision on the August 14 city council business meeting.
Councilor Woodard said he is concerned with bringing this back. He asked the City Manager
what the timeline is for someone to file for the open city council positions in order to have it
placed on the November ballot.
City Manager Wine clarified the deadlines for the November election.
Councilor Woodard said the time line is frustrating and that the August 14 meeting does not
provide enough time before the filing deadline of August 20 with the city recorder. He
suggested this come before council at their next business meeting on July 24 and stated that he
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does not like this process.
4. RECEIVE PRESENTATION ON POLICE STRA'1'EGIC PLAN 2018-2021
Police Chief McAlpine presented this item. She explained she was involved in two separate strategic
plans when she was with the City of Tacoma and that she wanted to bring a strategic plan to Tigard.
She stated that this is a management tool for the department to do a better job. The core is to
protect and serve everyone and be consistent. She said the current state of the analysis allows time
for an objective and thorough analysis on what the organization should focus on. They looked at
seven different categories (crime data, employee needs and trends,city goals and priorities,
community needs and trends, national trends and best practices,current organization structure,
systems processes and current Tigard Police Department(TPD) programs and services);they held
two retreats and started visioning work and developing how to think outside the box. From this, six
strategic priorities developed as well as the vision statement,and said they want other cities to look
to Tigard as a model.
1. Focus on effective use of data and technology.
2. Strengthen community and city relations and partnerships.
3. Enhance the professionalism of the department.
4. Strengthen leadership.
5. Build a high engagement culture.
Vision: "Tigard Police are the guardians of the community. We are an engaged,resilient and
progressive department working to make Tigard safer and more livable".
City Manager Wine said the police department strategic plan is a good opportunity for them to align
with the city's strategic plan. She explained this is ultimately about the direction of change and the
opportunity to provide focus for what will happen in the future and gives an element for measuring
key performance indicators for how to do a better a job at what they do.
Councilor Woodard commented there is a lot of good information provided. Chief McAlpine said
she wants this to be an opportunity for people to be involved.
Council President Snider said managing and making decisions is based on data and he is excited to
see this. He volunteered to participate in the data discussions.
Councilor Anderson asked if they had addressed the physical limitations of the current building.
Chief McAlpine replied not directly,but there are things listed,like a new facility.
Councilor Goodhouse asked if anything came up about officer moral. Chief McAlpine replied that
it did,but Interim Chief Rodger had begun to address this and did what he could prior to her
working for the City. She said when she started talking with officers about moral, they were already
in a better place and moral was starting to go up,and said the officers appreciate the support from
the community.
5. RECEIVE UPDATE ON PHASE II CODE CHANGES—POLICY AND PROCEDURES
RELATED TO HOUSING
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Associate Planner Schuyler Warren and Senior Planner Shanks presented this item and gave a
project overview.
Mr. Schuyler said the purpose of the project is to expand housing options for residents,comply with
state law regarding needed housing and recent Accessory Dwelling Unit (ADU) legislation,and to
advance the City's strategic vision for walkability. He discussed the ongoing stakeholder
engagement,the code reorganization that includes new sections;cottage clusters,courtyard units and
quads,key policy changes include that include ADU standards,missing middle housing standards,
on-street parking credit, fair housing and shelter services as well as other miscellaneous policy
changes.
Mayor Cook asked staff to clarify how Accessory Dwelling Units take the place of a fourplex. Mr.
Schuyler said there is no need to regulate it as a separate unit.
Ms. Shanks discussed the development standards for apartment buildings,residential,commercial,
non-residential and miscellaneous standards. She talked about land use procedures and guiding
principles.
Mayor Cook asked about walkability,sidewalk requirements and connectivity. He asked why
currently when an applicant wants to divide land for adding multiple homes,they are required to add
sidewalks,but if someone who owns land next door and builds a single home,they are not required
to add a sidewalk to connect to the other sidewalk for connectivity. Ms. Shanks replied that building
a single family home on an existing lot would not trigger a land use review and this is when staff
would exact these types of improvements.
Mayor Cook asked what changes in the code would need to be made to make this happen. Ms.
Shanks said she would look into this and would work with the engineering department. She
explained the city requires there be proportionality between a single home and the cost of sidewalk
vs multiply homes,and the tricky part is when this is such a small scale. She said staff has to look at
the legality as well.
Councilor Goodhouse asked if there is a way to track what suggestions or problems developers
have. Ms. Shanks responded that staff has already been tracking these through an excel spreadsheet.
Ms. Shanks discussed the next steps with council.
6. RECEIVE UPDATE ON WCCCA TOWER LOCATION EFFORTS
Public Works Director Rager presented this item and briefed council on staff's conversations they
have had with Washington County Consolidated Communications Agency regarding the expansion
and upgrade to the 9-1-1 system as a result of their successful bond measure. He explained that as
part of the upgrade,there are desired areas,which need coverage,and it is important for police and
emergency service personnel in order to communicate with one another. He said WCCCA was
having difficulty in finding a location for the Tigard area that would provide the coverage needed.
He said eventually,WCCCA located a site on the Sunrise property that meets their needs. Mr. Rager
explained the city has had a long-standing practice of not allowing cell towers or other
communication type equipment on park property,however,because of the public safety aspect,staff
is recommending council consider this location.
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Police Chief McAlpine explained the need for public safety and the concern that if an appropriate
location is not found in Tigard that Tigard could be left behind.
City Manager Wine said the purpose for bringing this before council is to make them aware of the
situation and explained the long path in trying to find a suitable location. Ms.Wine said this may
not need to come back before council if this were to go through the land-use process that it is
expected too,however,it is inevitable there could be concerns raised by the neighborhood and they
wanted to give council an opportunity to express their concerns.
Washington County Consolidated Communications Agency (WCCCA) Technical Service Manager
Ron Polluconi and Washington County Consolidated Communications Agency (WCCCA) Director
Kelly Dutra gave a PowerPoint presentation and explained they had been unable to identify a viable
alternative to the Sunrise property in Tigard for placement of a tower that would upgrade the 9-1-1
network. They explained that in order for Tigard to have adequate coverage,a tower needed to be
placed at a higher elevation.
Councilor Goodhouse said he is not sure why there has been a standing practice of not placing cell
towers in parks. He said there are different ways to mask the look of a tower. Mr. Rager said this
type of tower would be large and difficult to mask. Mr.Polluconi said it would look like a power
line.
Councilor Goodhouse asked if there are any safety concerns. Mr. Rager replied the only safety
concern is not upgrading the 9-1-1 system and coverage.
Councilor Woodard asked who would be affected most by the tower. Mr. Polluconi said it would
depend on the location in the park.
Councilor Woodard stated that something like this would need to be an exception to the rule,
because he is concerned this could turn into the new norm.
Council President Snider does not like it as a general policy,and would need to have more
information,but is concerned there is no other option. He said he would like to know what the
financial cost would be for an alternate location and if WCCCA would be leasing this space.
City Manager Wine said they have gone over seven sites in the Bull Mountain area and the area is
not acquirable. Mr. Rager added that the cost to acquire the land is approximately four-times the
appraised value.
Mr. Polluconi responded to an earlier question and said they would be leasing the property from the
city.
City Manager Wine said this would be done through a site review and would only come to city
council if it were to be appealed.
Council President Snider asked for clarification on why this would not require a site review since this
is park property. Ms.Wine explained that in past practice the city has handled these through the
policy decision process,which are done at staff level.
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Mayor Cook said an alternative location for the tower would be next to the park property and
aesthetically would not look appropriate. He agreed with Councilor Woodard in that this needs to
be written as an exception and not as a new policy that can be used for future uses.
Police Chief McAlpine talked about the need to reduce the dead zone areas in Tigard and said the
tower would enhance their service level.
Mr. Polluconi explained the Bond would upgrade their system from analog to digital and would give
them more fundability. He said the areas of concern they would be focusing on,include the North
and Northeast areas of Tigard to the intersection at Roy Rogers,moving to the East down Scholl's
Ferry.
Councilor Woodard asked about the number of microwave dishes that would be placed on the site
since this would be in a residential neighborhood.
Mr. Polluconi said this site would have two microwave dishes on the proposed site and they would
be at a high elevation,well above everyone's head. He said because the microwaves emit a laser-
focused signal,they place them at a high level and point them towards another site.
Councilor Woodard asked if there have been any complaints related to this issue. Mr. Polluconi
replied that there has not been,and that they started building these towers in 1981.
7. NON AGENDA ITEMS—None.
8. EXECUTIVE SESSION—None.
9. ADJOURNMENT
At 8:54 p.m. Council President Snider moved to adjourn the meeting and Councilor Goohouse
seconded the motion. Motion passed by a unanimous vote.
Name Yes No
Mayor Cook
Councilor Goodhouse
Council President Snider
Councilor Woodard
Councilor Anderson
Kelly Burgoyne,Deputy City Recorder
Attest:
Jason B. Snider,Council President
Date:
TIGARD CITY COUNCIL MEETING MINUTES -July 17, 2018
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1111 City of Tigard
Tigard City Council Meeting Minutes
TIGARD July 24, 2018
B
STUDY SESSION
Council Present: Mayor Cook, Councilor Woodard, Councilor Anderson, Council President Snider,
and Councilor Goodhouse.
Staff Present: City Manager Wine,Assistant City Manager Zimmerman, City Attorney Rihala, City
Engineer Faha and City Recorder Krager
A. RECEIVE QUARTERLY CAPITAL IMPROVEMENT PLAN UPDATE
City Engineer Faha said this is a summary of last fiscal year's projects. She started with a
discussion on CIP cost challenges that include rising construction costs,booked up contractors
and consultants,material shortages, anticipation of tariff impacts and the limited construction
window in Oregon.As ODOT projects funded by the gas tax come on line there will be even
more competition for materials and contractors. Staff has responded to these challenges by
bumping up total project cost estimates,bidding sooner in the year, filling vacant engineering
positions to increase bandwidth and evaluating when or if projects should be rebid.
City Engineer Faha presented a slide show of Capital Improvement projects in each area and
highlighted items of note for Council.
Parks—There will be cattle grazing in the Oak Savannah Restoration area to reduce large
vegetative growth. An alternative would be controlled fires. Council President Snider urged
robust community outreach for either option of bringing in cattle to graze or setting fires. New
grants were received for Tigard Street Heritage Trail artwork. The rail order is underway. The
Fanno Creek Trail RFFA grant from Metro is overbudget because ODOT is requiring a 12-foot
wide trail with a two-foot clearing on each side rather than the 10-foot trail originally designed.
For that project, there is substantial need for boardwalks in Woodard Park.
Streets—There will be a lot of construction continuing on Bull Mountain and Beef Bend Roads
this summer and work will start on Roy Rogers Road in October. Mayor Cook and Council
President Snider expressed concern about the appearance of the middle lane on the recently paved
Greenburg Road.
Water—The Water Master Plan is underway and will be coordinated with Lake Oswego as they
complete their plan update.
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Sanitary Sewer—Design is underway for stream restoration of the East Fork Derry Dell Creek.
Storm—The Arthur Court Fanno Creek Slope Stabilization Project will need to wait until next
summer. The Derry Dell/118th Court Slope Stabilization is complete and under budget but is yet
to be tested by rain.
Other Projects—The Saxony Demolition and Remediation project is complete. The ADA
Transition Plan Assessment work is underway. Additional funds are needed to cover the full scope
in FY 19 budget.
B. COUNCIL LIAISON REPORTS
Councilor Anderson said the Planning Commission approved 14 lots off of 109th Avenue behind
Safeway.Lady Marion Drive will become a through-street. The PRAB's next meeting will be a
tour of Tigard parks. City Manager Wine will ask Confidential Executive Assistant Bengtson to add
that date to council calendars.
Councilor Woodard reported on the Intergovernmental Water Board Meeting. There were only
three complaints about strong chlorine taste in the water last month. There is no cyanotoxin in the
Clackamas River. The state is requiring raw water tests bi-monthly and Lake Oswego will be
conducting those. DEQ is covering the cost of the tests. He attended the Committee for Citizen
Engagement and said they have narrowed their focus to three goals: engage with non-city groups,
increase civics among citizens, and attend city-led meetings. They also want to incorporate a CCE
presence at events.
Council President Snider said water use has gone up a bit in both Lake Oswego and Tigard. Both
cities have outdated water conservation programs and these are being updated jointly. A discussion
on depreciation was held. Both councils agreed not to fund future depreciation until 2021 and we
directed staff to figure out a model which has now been built by consultant Brown and Caldwell.
Mayor Cook commented that this was the first time the consultant has built a depreciation model
this early in a project. The consultant estimated a$5 per month per household charge for
depreciation. He noted that after the first year of a joint budget with Lake Oswego we ended up
$720,000 under budget because the project is more energy efficient than projected. Chemical use
also came in under budget. In response to Councilor Goodhouse's question about whether this
would lower the rates,Mayor Cook said it would not. The budget for next year was reduced.
Councilor Goodhouse reported on the SW Corridor Steering Committee,which held a public
hearing in Tigard on July 19. There was a wide range of testimony and many were there to support
the Village Inn remaining at its current location. Several young people spoke in favor of the project
and some said that TriMet's ridership numbers may be too optimistic.
Administrative Items: City Manager Wine said the August 28 meeting has been cancelled due to a
lack of agenda items.
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1. BUSINESS MEETING
A. At 7:36 p.m. Mayor Cook called the Tigard City Council&Local Contract Review Board to
order.
B. City Recorder Lager called the roll.
Present Absent
Councilor Anderson ✓
Mayor Cook ✓
Councilor Goodhouse ✓
Council President Snider ✓
Councilor Woodard ✓
C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance.
D. Mayor Cook asked Council and staff for any Non-Agenda items and there were none.
2. CITIZEN COMMUNICATION
A. Follow-up to Previous Citizen Communication—None.
B. Citizen Communication—
Bill Monahan, 10248 SW Kent Court,Tigard, OR 97224, said he had concerns about the
SW Corridor Project and the City's input to the draft Environmental Impact Statement.
On Thursday there is another chance for public input. He recognizes that the City Council
may favor having TriMet's MAX line extend to Tigard and in fact, one councilor was
quoted in the Tigard Life publication as interpreting the 2012 ballot measure vote to show
that the community supports light rail. He said that is not exactly what the measure asked
but his point tonight is that city staff represents Council on various TriMet,Metro and
Portland working committees and at least two Tigard staff worked for the City of
Milwaukie when he was there and they represented the City of Milwaukie's interests very
well. However,there were various issues that came up as construction occurred where
features,issues and plans that were discussed earlier got changed. History shows that in the
2011-15 time period some key features of the Orange Line were lost. He said he was City
Manager of Milwaukie at that time and he is raising these concerns to caution Council to
make sure their voice is heard loud and clear. He commented that two weeks ago he
attended the SWC Open House at the Library and saw the preferred alternatives. He
encourages Council to take official action if not done already, to lock in as many key
elements of the plan as possible, such as the parking garage next to the station. As TriMet
moves forward and inevitable funding shortages arise, the garage could be eliminated,
which happened to the Orange Line Tacoma Station.
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Mr. Monahan said he was most concerned about the proposed operations and maintenance
facility. He was told by TriMet staff that the operations and maintenance facility has been
opposed by Tigard staff and he applauded them for doing that. He hoped that Council had
gone on record because that facility which will be almost adjacent to the downtown urban
renewal area,will take a significant piece of future industrial land out of circulation and
would be tax exempt. He said Tigard needs more industrial and taxable property. He
suggested Council demand that TriMet place the operations and maintenance facility in a
different location, at the end of the line or beyond. He said one was not proposed for
Milwaukie. However,he heard through the grapevine that there has been recent action by
TriMet to propose bringing an operations facility along the line in Milwaukie. He cautioned
Council that even though the City is at the table, once construction begins the big players at
the table (Metro,TriMet,Portland) have much stronger voices in decisions. He urged
Council to make sure their voices are heard now and in the future. He submitted a copy of
his testimony and a map for the record.
Robert Van Vlack, 15585 SW 109th Avenue,Tigard, OR 97224, said he has been the council
liaison for the Summerfield Civic Association for the past six years but is relocating to
Texas. He introduced Barbara Sherman who is taking on the duties of liaison to
Summerfield. He introduced new Summerfield resident Brenda Frank who has experience
working for the mayor of Louisville,KY. Mr.Van Vlack said he enjoyed working with the
city and appreciated the response the city has given Summerfield over the years. Mayor
Cook thanked him for his involvement not only as a liaison but as a member of the Tigard
Transportation Advisory Committee and the Bond and Levy Tax Force.
Alan Carpenter, 11730 SW Welch Terrace,Beaverton, OR 97008 said he has lived near
Englewood Park and Greenway since 1981. He loves the regional trail,including the
wildlife and beavers, and uses the trail once or twice a week. The Englewood portion has
serious flooding issues even now, during one of the driest summers on record. City staff
redirected him to Clean Water Services and Sharon Huggins' email response was, "bike
fenders and waterproof running shoes will make traversing this portion of the regional trail
more enjoyable." He said this stunned him. He questioned whether this is what moms with
babies and seniors should be told. He asked that Tigard pressure Clean Water Services to
make this portion of the regional trail safe and functional without harming the beavers. He
mentioned the trail under Scholls Ferry Road and Mayor Cook said Clean Water Services
controls the hydro flow on the trail. Mr. Carpenter said it is impassable to many people
that want to use this trail. City Manager Wine said the City has engaged with Clean Water
Services for years about this trail portion and Tigard's Public Works Director is working on
a way to jointly improve the situation. Mayor Cook noted that Council received an email
from another neighbor on this same subject today. Council President Snider asked
Assistant City Manager Zimmerman to meet with Mr. Carpenter.
Tim Dickey, 14875 SW 103`a Avenue,Tigard, OR 97224, said he and his wife have lived in
Tigard for 11 years. He spoke about options for affordable housing and how this issue
impacts them directly. His 80-year old mother-in-law moved here to be closer to
grandchildren but had to move recently because she was outpriced in the apartment she had
been renting. The rent was raised annually and she eventually could not afford to live there
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on her fixed income. As his children get older and attend Tigard High School and
eventually college,he hoped there would be a variety of affordable housing options for
them so they could relocate back to Tigard. He said this is the crux of the issue. He said,
"If we, as Tigardians commit to options for a variety of affordable housing in our
community,we have the potential to create multigenerational families that can be rooted in
this area, and who as families,will grow here and help create the community and identity we
value and see in our neighboring communities."
3. CONSIDER RESOLUTION TO APPROVE APPOINTING A LIBRARY BOARD MEMBER
AND ALTERNATE
Library Director Barnes gave the staff report. Council President Snider and Councilor Goodhouse
interviewed an array of candidates and selected Kate Ristau and Shirley Edwards to fill two mid-
term vacancies. Ms. Barnes said they have diverse backgrounds that will complement the Board.
Council President Snider moved to approve Resolution No. 18-37. Councilor Goodhouse seconded
the motion. City Recorder Krager read the number and title of the resolution.
Resolution No. 18-37—A RESOLUTION APPOINTING KATE RISTAU TO
THE TIGARD LIBRARY BOARD FOR THE COMPLETION OF A TERM OF
ONE POSITION VACATED MID-TERM, EFFECTIVE JULY 24,2018
THROUGH JUNE 30,2019;AND APPOINTING SHIRLEY EDWARDS AS AN
ALTERNATE FOR THE COMPLETION OF A TERM,EFFECTIVE JULY 24,
2018 THROUGH JUNE 30,2019
Mayor Cook conducted a vote and announced that Resolution No. 18-37 passed unanimously.
Yes No
Councilor Anderson ✓
Mayor Cook ✓
Councilor Goodhouse ✓
Council President Snider V
Councilor Woodard ✓
4. CONSIDER AWARD OF CONTRACT FOR TIEDEMAN ALIGNMENT OF FANNO
CREEK GREENWAY TRAIL PROJECT
Senior Management Analyst Barrett and Project Coordinator Staedter presented the staff report.
The contract is for the construction of the Tiedeman realignment at the Fanno Creek Greenway.
Mr. Barrett said this project removes a section of the trail in Woodard Park and creates a new bridge
to cross over Fanno Creek to realign with the trail coming from Dirksen Nature Park. An Invitation
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to Bid was released and five bids were received. Staff recommends that the Local Contract Review
Board award a contract to low bidder Legacy Contracting,Inc. for an amount not to exceed
$419,840.
Councilor Woodard moved to approve the award of the contract for the Tiedeman Alignment of
the Fanno Creek Greenway Trail Project as presented. Councilor Anderson seconded the motion.
Mayor Cook conducted a vote and the motion passed unanimously.
Yes No
Councilor Anderson ✓
Mayor Cook ✓
Councilor Goodhouse ✓
Council President Snider ✓
Councilor Woodard ✓
5. DISCUSS THE PROPOSED STATE LEGISLATIVE PRIORITIES FROM THE LEAGUE OF
OREGON CITIES
Communications Manager Wyatt gave the staff report. The League of Oregon Cities annually asks
cities to provide input on legislative priorities for the 2019 session. They sent out a list of 29
proposed items and requested each city identify their top four. The LOC advocates a tobacco tax
share increase for cities because there may be a new tax on vaping. In response to a question from
Council President Snider,Mr. Wyatt said the vape tax would be based on sales.
City Manager Wine added two for consideration, small cell deployment and a wood smoke program
that Washington County has repeatedly asked cities to help.
Councilor Goodhouse asked why the two PERS items were listed separately. Mayor Cook
responded that the items came out of LOC committees so two separate committees entered two
different PERS items and the LOC Board could combine them.
Assistant City Manager Zimmerman added that the PERS Unfunded Liability priority is about the
bill that is coming due and is in the billions of dollars for some Tier One and Tier Two retirees. He
said PERS employees hired after 2003 are in a different PERS account and have a much-reduced
defined benefit. The PERS Reform priority says the post-2003 fix did not go far enough. This
would create a new plan for government employees. While everyone agrees that there is an
unfunded liability, there is disagreement on the new retirement program.When Tier One and Tier
Two retirees have moved through, there is debate about whether there will still be an unfunded
liability problem.
Mayor Cook said another potential priority is changing speed limit methodology. Tigard citizens
often ask for the city to change the speed limits so local control is an interesting suggestion.
Portland is currently the only city that has this authority.
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Council members listed their top four legislative priorities from the list,not in any particular order.
• Councilor Goodhouse: PERS Reform,PERS Unfunded Liability,Mental Health Investment
and Property Tax Reform.
• Councilor Woodard: Mental Health Investment,PERS Reform,Property Tax Reform and
Right-of-Way and Franchise Fee Authority.
• Councilor Anderson: Mental Health Investment,Permanent Housing Investment, Property
Tax Reform and QBS (Qualification Based Services).
• Mayor Cook: Right-of-Way and Franchise Fee Authority, QBS, Property Tax Reform and
Mental Health Investment.
• Council President Snider: Mental Health Investment, QBS,PERS Reform and Property Tax
Reform.
Mayor Cook noted that Property Tax Reform and Mental Health Investment each received five
votes and QBS and PERS Reform are next,making these Tigard council's top four priorities.
Communications Manager Wyatt said the LOC would be more proactive in lobbying efforts this
year. He asked that council let him know of any items coming up statewide that they are interested
in adding to their state agenda.
6. CONSIDER RESOLUTION TO ACKNOWLEDGE EQUITABLE HOUSING STRATEGY
FOR SW CORRIDOR
Redevelopment Project Manager Farrelly was joined by Ryan Curren, City of Portland Bureau of
Planning and Sustainability; Rachael Duke, Community Partners for Affordable Housing;and
Elisa Harrigan, Meyer Memorial Trust to review the SW Corridor Equitable Housing Strategy. A
PowerPoint was presented and has been added to the packet for this meeting.
Redevelopment Project Manager Farrelly said the SW Corridor Equitable Housing Strategy will be
reviewed, followed by a question and answer period and then Council will consider approving a
resolution acknowledging the strategy.
Mr. Farrelly gave an overview of the housing challenges in our region. Since 2012,rent has
increased by 50 percent in Tigard. Almost 22.7 percent of renters and 10 percent of owner
occupied households are cost-burdened,which means that they are spending more than 50
percent of their income on housing.A study done by a Portland State professor indicates a lot of
transactions in the SW Corridor involving multi-family housing and in particular,naturally
occurring affordable housing, defined as market housing that is currently technically affordable but
is not protected like non-profit or government-run affordable housing is. As housing is sold and
the price per unit increases, so does the rent.There are local examples of apaatttuents being
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purchased,tenants are forced out, and after renovation,put back on the market at higher rates.
Tigard's rising housing costs are currently higher than those in Portland.
The lack of affordable housing is both a Tigard problem and a SW Corridor problem. The lack of
affordable housing and access to transit hinder quality of life and the ability to access jobs and
educational opportunities. Equitable transit-oriented development (TOD) is crucial for the SW
Corridor's success. Tigard has teamed up with Portland to address this issue comprehensively in a
corridor-wide basis.
Mr. Curren discussed public engagement. He expressed appreciation to staff and elected officials
for the partnership between Tigard and Portland. He said this led to a more robust and efficient
product with less duplication. An advisory group was formed that included development,real
estate, and financial experts and community-based organizations with deep connections to the
communities living in the corridor who tend to be low-income and communities of color. They
vetted goals and strategies,which led to a balanced strategy at the end of the one and one-half year
process. Community Alliance of Tenants worked in Portland and Unite Oregon did work in
Tigard that resulted in a tenant leadership cohort. Unite Oregon held four meetings at St.
Anthony's that looked at both housing and transit,which was a good approach. Mr. Farrelly noted
that Councilor Anderson and Council Snider attended some of the outreach meetings.At the St.
Anthony's Church meetings there were between 30 and 60 people attending each night.
Redevelopment Project Manager Farrelly said the basis of the strategy is that anti-displacement
services and protections,plus acquisition and preservation of existing housing,plus new housing
construction and supportive land use equals meeting housing and transit goals. He read each goal
and the strategies and recommended actions.
Goal 1: Commit early financial resources to address the near-term housing crisis and long-term
needs. Recommended Tigard Actions are to advocate for Tigard allocations of new funding
sources, consider future Tigard Triangle urban renewal allocations,promote Tigard's existing
incentive programs and support community-based organizations working in Tigard.
Elisa Harrigan from Meyer Memorial Trust said because Tigard was involved they decided to
commit time to the one and one-half year meetings. She said they support the regional approach.
She said she was not here to lobby but had been asked to give information on the Meyer Memorial
Trust. It was funded in 1982 by Fred G. Meyer upon sales of his stores to Kroger. His will
directed that it, " Do Good Work for Oregon". They are one of the largest privately funded
agencies in the state of Oregon and have aligned themselves to look at how to utili7e funds to
address the affordable housing issue.The Trust has staff with decades of experience working in
affordable housing and a long history of support for community projects within the city of Tigard.
Two of their housing partners are Community Warehouse and CPAH. Community Warehouse
tackles elements around anti-displacement and encourages people to stay here and thrive in place.
They make sure CPAH housing stock is viable structurally and financially and that they prepare for
the future. The Meyer Memorial Trust is also an influential player when talking to other funders
and foundations.
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Rachael Duke of Community Partners for Affordable Housing (CPAH) mentioned that she has
spent years at CPAH looking forward to being part of the solution to housing along the corridor.
CPAH took on Greenburg Oaks and have four other areas near the SW Corridor. She said they
understand the importance of mass transit. The Knoll property is close to the corridor and
residents are very interested in it. CPAH is currently working on developing a project in the Tigard
Triangle called Red Rock Creek Commons. She thanked Tigard for urban renewal funds which
helped leverage more money from other funding sources such as Metro,Washington County,and
Energy Green Funds. In all, there are 12 different funding sources for this development. Metro
gave CPAH a grant to actively search for parcels available for development or unregulated
affordable housing at risk for gentrification.
Goal 2: Prevent residential and cultural displacement. Recommended Tigard Actions are to
support efforts to acquire and preserve existing affordable housing, contribute funds to non-profit
housing service providers in Tigard,and consider new tenant protections.
Ms. Harrigan said this is a comprehensive strategy to look at how to provide opportunities for
those who experience homelessness and want to move into home ownership. Part of the
preservation is supporting opportunities at least once a year for organizations to ask for$300,000
in funding for acquisitions and rehabilitation. Meyer Memorial Trust also provides resources for
gap loans and land banking. Rents are rising and middle-income groups are experiencing
challenge. Business owners are having difficulties when their employees cannot find places to live
near their workplace. They are also looking at REITs to buy property and cap the cost for the
middle-income bracket, thus preserving homes for the future. She said they are looking at what is
affordable in Tigard now because if we wait,it will not be here. The Trust is also taking the lead in
Opportunity Zones. Current Tigard residents are going to be priced out. This happened in the I-
5 corridor with the light rail. This as a regional issue and partnerships need to be leveraged so the
next generation will be able to live in this community. Tigard staff supported these efforts and
recommended actions include contributing funds to non-profit housing service providers and
considering tenant protections.
Goal 3: Increase choices for new homes for all household types and incomes. Recommended
Tigard Actions are to finalize and execute a Memorandum of Understanding with TriMet, City of
Portland,Washington County and Metro to obtain at least four SW Corridor remnant parcels to
be reserved for affordable housing, and consider development code updates such as housing
options expansion. Council approved the lean code and this assists affordable housing.
Mr. Ryan added that Portland and Tigard worked together to encourage TriMet to make some
remnant parcels available for new affordable housing development.
Redevelopment Project Manager Farrelly said if 600 new units are constructed and 150-300 are
acquired or converted,it will only meet 48-58 percent of Tigard's housing needs. The CPAH and
Fields project will get Tigard one-third of the way to this goal.
Mr. Curran mentioned early anti-displacement activities,and funding for services and building
preservation. This needs to be capitalized and there needs to be support for a lasting community-
centered coalition.
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Council President Snider said he was impressed by the comprehensive work this team put together.
Mayor Cook said the outcome was much more than imagined when it began. Council has received
updates as it moved along.
Councilor Woodard asked if this was the last discussion prior to the briefing on the Metro housing
bond. City Manager Wine replied that it is anticipated that there will be an agenda item on the
housing bond on August 14.
Councilor Anderson said this is needed. He hears every day how people are being displaced.
Whether or not light rail comes,these are best practices.
Councilor Woodard said he felt conflicted as he has sentiment for affordable housing but said the
title on the resolution does not do it justice. City Attorney Rihala said the title needed a verb and the
word"acknowledge"was chosen to allow the council flexibility.
Mayor Cook said he could"acknowledge" the report without picking it apart. Councilor Woodard
said he was favorable to much of the report but did not agree with it entirely. He said he saw
homelessness and affordable housing as separate things and would like to look at a bond for shelters
and training programs to help people get back into the workforce.
Council President Snider said there was a lot more good in the report than not and noted that
council is being asked to acknowledge that this is the strategy the team put together. He said he
recognizes that it is not perfect but it has guiding principles and strategy. Councilor Goodhouse
agreed and said this is a recurring topic and the city needs to start somewhere and take action.
Mayor Cook said the resolution wording was changed to reflect that council may not agree to doing
everything called out in the report. He said his vote on the housing bond may be different and to
him, this action and one related to the housing bond are not in lock step.
Council President Snider moved to approve Resolution No. 18-38. Councilor Goodhouse seconded
the motion. City Recorder Krager read the number and title of the resolution. Mayor Cook
conducted a vote and the motion passed by a majority vote.
Resolution No. 18-38—A RESOLUTION ACKNOWLEDGING THE
SW CORRIDOR EQUITABLE HOUSING STRATEGY REPORT
Yes No
Councilor Anderson ✓
Mayor Cook ✓
Councilor Goodhouse ✓
Council President Snider ✓
Councilor Woodard ✓
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7. NON-AGENDA ITEMS None.
8. EXECUTIVE SESSION None Scheduled.
9. ADJOURNMENT
At 9:10 p.m. Councilor Goodhouse motioned for adjournment. Councilor Anderson seconded
the motion and Mayor Cook conducted a vote. The motion to adjourn passed unanimously.
Yes No
Councilor Anderson ✓
Mayor Cook ✓
Councilor Goodhouse ✓
Council President Snider V
Councilor Woodard ✓
Carol A. Krager, City Recorder
Attest:
Jason B. Snider, Council President
Date
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AIS-3617 3. C.
Business Meeting
Meeting Date: 09/11/2018
Length (in minutes): Consent Item
Agenda Title: Receive and File: Council Calendar and Tentative Agenda
Submitted By: Carol Krager, Central Services
Item Type: Receive and File Meeting Type: Consent -
Receive and
File
Public Hearing: No Publication Date:
Information
ISSUE
Receive and file the Council Calendar and the Tentative Agenda for future council meetings.
STAFF RECOMMENDATION / ACTION REQUEST
No action is requested; these are for information purposes.
KEY FACTS AND INFORMATION SUMMARY
Attached are the Council Calendar and the Tentative agenda for future Council meetings.
OTHER ALTERNATIVES
N/A
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
N/A
DATES OF PREVIOUS COUNCIL CONSIDERATION
N/A - Receive and File Items
1 a
Attachments
Three-month Council Meeting Calendar
Tentative Agenda
14 • •r so
MEMORANDUM
T I GARD
TO: Honorable Mayor & City Council
FROM: Carol A. Krager, City Recorder
RE: Three-Month Council Calendar
DA'1'h: August 28,2018
Below is a listing of council meetings for the next three months. Regularly scheduled Council meetings are
marked with an asterisk(*).
September
3 Monday Labor Day Holiday, City Hall and Library Closed
4* Tuesday TCDA Business Meeting—6:30 p.m.,Town Hall
11* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
18* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall
25* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
October
2* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
9* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
16* Tuesday Council Workshop/Business Meeting—6:30 p.m.,Town Hall
23* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
November
6* Tucsday Council Bu3.Mccting 6:30 p.m.,Town Hall—Cancelled,Election Day
13* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
20* Tuesday Council Workshop Meeting—6:30 p.m.,Town Hall
27* Tuesday Council Business Meeting—6:30 p.m.,Town Hall
is\adm\city council\council calendar\3-month calendar word format.doc
Meeting Banner ❑ Business Meeting
Study Session ❑ Special Meeting g❑
Consent Agenda ❑ Meeting is Full I
Workshop Meeting ❑
City Council Tentative Agenda
9/4/2018 9:12 AM-Updated
Form Meeting Submitted By Meeting Agenda Item Title Department lnbox or Finalized
# Date Type
3471 09/11/2018 Kelly Burgoyne AAA September 11, 2018 Business Meeting—MAYOR COOK
ABSENT
3575 09/11/2018 Kelly Burgoyne ACCSTUDY 1 15 Minutes—Council Liaison Reports Central 07/19/2018
Services
Total Time: 15 Minutes of 45 Minutes Scheduled
3602 09/11/2018 Joanne ACONSENT Consent Item—Proclaim Constitution Week City 08/13/2018
Bengtson Management
3607 09/11/2018 Kelly Burgoyne ACONSENT Consent Item—Approve City Council Meeting Minutes Central 08/22/2018
Services
3617 09/11/2018 Carol Krager ACONSENT Consent Item—Receive and File: Council Calendar and Central 08/28/2018
Tentative Agenda Services
3563 09/11/2018 Lina Smith CCBSNS 1 10 Minutes—Quasi-Judicial Public Hearing: Hashima Community 09/04/2018
Annexation (ZCA2018-00004) Development
3604 09/11/2018 Tom McGuire CCBSNS 2 15 Minutes—Establish a Tigard Development Advisory Community 08/28/2018
Committee Development
Total Time: 25 Minutes of 100 Minutes Scheduled
3472 09/18/2018 Kelly Burgoyne AAA September 18, 2018 Workshop Meeting
3555 09/18/2018 Kelly Burgoyne CCWKSHOP 1 10 Minutes— Report from Washington County Sheriff on City Zimmerman, E,Asst.
Services Management City Mgr.
3558 0/9/18/2018 Nadine CCWKSHOP 2 30 Minutes—ADA Self-Evaluation and Transition Plan Central Robinson N, Central
Robinson Update Services Svcs Director
3592 09/18/2018 Lori Faha CCWKSHOP 3 20 Minutes—Discuss Upcoming Clean Water Services Public Works Faha L, City Engineer
Sewer Construction in Cook Park
3587 09/18/2018 Kelly Burgoyne CCWKSHOP 4 15 Minutes—Review of Credit Card Fees and Other Finance and LaFrance T, Fin/Info
Payment Methods Information Svcs Director
Services
1I
is\adm\city recorders\tentative agenda\september 4, 2018 tentative.docx
Meeting Banner ❑ Business Meeting❑
Study Session ❑ Special Meeting C
Consent Agenda ❑ Meeting is Full ❑
Workshop Meeting ❑
City Council Tentative Agenda
9/4/2018 9:12 AM -Updated
Total Time: 75 Minutes of 180 Minutes Scheduled
3473 09/25/2018 Kelly Burgoyne AAA September 25, 2018 Business Meeting
3576 09/25/2018 Kelly Burgoyne ACCSTUDY 1 15 Minutes—Council Liaison Reports Central 07/19/2018
Services
Total Time: 15 Minutes of 45 Minutes Scheduled
3491 09/25/2018 Kelly Burgoyne CCBSNS 1 10 Minutes—LCRB—Placeholder Finance and Barrett J,Sr Mgmt
Information Analyst
Services
3612 09/25/2018 Carol Krager CCBSNS 2 15 Minutes—LCRB—Placeholder Central Barrett J, Sr Mgmt
Services Analyst
3609 09/25/2018 Tegan Enloe CCBSNS 3 20 Minutes—Legislative Public Hearing—Consider Public Works Enloe T, Sr. Project
Ordinance to Amend the Tigard Municipal Code Regarding Engineer
Encroachments into Right-of-Way
3613 09/25/2018 Carol Krager CCBSNS 4 5 Minutes—Legislative Public Hearing—Consider City Zimmerman, E,Asst.
Ordinance to Amend the Tigard Municipal Code Chapter Management City Mgr.
6.02 Regarding Encroachments into the Right-of-Way
3614 09/25/2018 Carol Krager CCBSNS 5 10 Minutes—Public Hearing—Consider Amendment of Central Rihala, S, City
Master Fees and Charges Schedule Services Attorney
Total Time: 60 Minutes of 100 Minutes Scheduled
3474 10/02/2018 Kelly Burgoyne AAA October 2, 2018 Business One Meeting
3569 10/02/2018 Kelly Burgoyne CCBSONE 1 10 Minutes—LCRB—Placeholder Finance and Barrett J, Sr Mgmt
Information Analyst
Services
3554 10/02/2018 Marissa Grass CCBSONE 2 90 Minutes—Receive Parks and Recreation Fee Report Public Works Rager B, PW Director
Total Time: 100 Minutes of 180 Minutes Scheduled
3475 10/09/2018 Kelly Burgoyne AAA October 9, 2018 Business Meeting
3577 10/09/2018 Kelly Burgoyne ACCSTUDY 1 15 Minutes—Council Liaison Reports Central 07/19/2018
Services
Total Time: 15 Minutes of 45 Minutes Scheduled
21
i:\adm\city recorders\tentative agenda\september 4, 2018 tentative.docx
Meeting Banner ❑ Business Meeting❑
Study Session ❑ Special Meeting
Consent Agenda ❑ Meeting is Full ❑
Workshop Meeting ❑
City Council Tentative Agenda
9/4/2018 9:12 AM - Updated
3610 10/09/2018 Kelly Burgoyne CCBSNS 1 100 Minutes—Public Hearing—SW Corridor Preferred Community Asher, K,Community
Alternative Adoption Development Development Dir.
Total Time: 100 Minutes of 100 Minutes Scheduled—MEETING CLOSED
3605 10/16/2018 Kelly Burgoyne AAA October 16, 2018 Business/Workshop Meeting
3601 10/16/2018 Agnes Lindor CCBSNS 1 30 Minutes—FEMA Floodplain Regulations Update Community Lindor Agnes,Assoc.
Development Planner
3588 10/16/2018 Kelly Burgoyne CCBSNS 2 20 Minutes—Public Hearing—Resolution for First Finance and Kang S, Sr. Mgmt
Quarter Budget Supplemental Information Analyst
Services
Total Time: 50 Minutes of 180 Minutes Scheduled
3477 10/23/2018 Kelly Burgoyne AAA October 23, 2018 Business Meeting
3578 10/23/2018 Kelly Burgoyne ACCSTUDY 1 15 Minutes—Council Liaison Reports Central 07/19/18
Services
Total Time: 15 Minutes of 45 Minutes Scheduled
3571 10/23/2018 Kelly Burgoyne CCBSNS 1 10 Minutes—LCRB—Placeholder Finance and Barrett J,Sr Mgmt
Information Analyst
Services
3603 10/23/2018 Gary CCBSNS 2 60 Minutes—Public Hearing for Gaarde Meadows Comp Community Pagenstecher G,
Pagenstecher Plan Amendment and Zone Change Development Assoc Planner
3603 10/23/2018 Marissa Grass CCBSNS 3 20 Minutes—Continued Discussion of the Park and Public Works Rager B, PW Director
Recreation Fee Report
Total Time:90 Minutes of 100 Minutes Scheduled
3478 11/06/2018 Kelly Burgoyne AAA November 6, 2018 Business One Meeting—MEETING
CANCELLED
3479 11/13/2018 Kelly Burgoyne AAA November 13, 2018 Business Meeting
3579 11/13/2018 Kelly Burgoyne ACCSTUDY 15 Minutes—Council Liaison Reports Central 07/19/2018
Services
Total Time: 15 Minutes of 45 Minutes Scheduled
3 •
i:\adm\city recorders\tentative agenda\september 4, 2018 tentative.docx
Meeting Banner ❑ Business Meeting 0
Study Session ❑ Special Meeting
Consent Agenda ❑ Meeting is Full ❑
Workshop Meeting ❑
City Council Tentative Agenda
9/4/2018 9:12 AM-Updated
3595 11/13/2018 Joe Patton CCBSNS 1 5 Minutes-Appoint Town Center Advisory Commission Community Farrelly S, Redev
Members Placeholder Development Project Manager
3596 11/13/2018 Joe Patton CCBSNS 2 5 Minutes—Appoint Tigard Transportation Advisory Community McCarthy M,
Committee Members Placeholder Development St/Trans Sr Proj Eng
3597 11/13/2018 Doreen CCBSNS 3 5 Minutes—Appoint Planning Commission Members— Community Laughlin D, Conf.
Laughlin Placeholder Development Exec. Asst.
3573 11/13/2018 Kelly Burgoyne CCBSNS 4 10 Minutes—LCRB—Placeholder Finance and Barrett J,Sr Mgmt
Information Analyst
Servies
3531 11/13/2018 Schuyler CCBSNS 5 45 Minutes—Placeholder for Phase II Code Amendment Community Warren S, Associate
Warren Adoption Development Planner
3618 11/13/2018 Sean Farrelly CCBSNS 6 20 Minutes—Executive Session: Real Property Community Krager C, City
Transaction Negotiations Development Recorder
Total Time:90 Minutes of 100 Minutes Scheduled
3480 11/20/2018 Kelly Burgoyne AAA November 20, 2018 Workshop Meeting
Total Time:0 Minutes of 180 Minutes Scheduled
3481 11/27/2018 Kelly Burgoyne AAA November 27, 2018 Business Meeting
3580 11/27/2018 Kelly Burgoyne ACCSTUDY 15 Minutes—Council Liaison Reports Central 07/19/2018
Services
Total Time: 15 Minutes of 45 Minutes Scheduled
35/4 11/27/2018 Kelly Burgoyne CCBSNS 1 10 Minutes—LCRB—Placeholder Finance and Barrett J, Sr Mgmt
Information Analyst
Services
3600 11/27/2018 Schuyler CCBSNS 2 45 Minutes—Placeholder for Phase II Code Amendment Community Warren S, Associate
Warren Adoption Development Planner
Total Time: 55 Minutes of 100 Minutes Scheduled
3583 12/04/2018 Kelly Burgoyne AAA December 4, 2018 Business One Meeting
3586 12/04/2018 Kelly Burgoyne CCBSONE 1 10 Minutes—LCRB—Placeholder Finance and Barrett J, Sr Mgmt
Information Analyst
41 i:\adm\city recorders\tentative agenda\september 4, 2018 tentative.docx
Meeting Banner 0 Business Meeting 0
Study Session 0 Special Meeting n❑
Consent Agenda 0 Meeting is Full 0
Workshop Meeting 0
City Council Tentative Agenda
9/4/2018 9:12 AM - Updated
Services
Total Time: 10 Minutes of 180 Minutes Scheduled
3584 12/11/2018 Kelly Burgoyne AAA December 11, 2018 Business Meeting
3581 12/11/2018 Kelly Burgoyne ACCSTUDY 15 Minutes—Council Liaison Reports Central 07/19/2018
Services
Total Time: 15 Minutes of 45 Minutes Scheduled
3582 12/11/2018 Kelly Burgoyne CCBSNS 1 10 Minutes—LCRB—Placeholder Finance and Barrett J,Sr Mgmt
Information Analyst
Services
3606 12/11/2018 Liz Lutz CCBSNS 2 5 Minutes—Appoint Budget Committee Members Finance and Lutz L, Conf Exec
Information Asst
Services
3611 12/11/2018 Carol Krager CCBSNS 3 5 Minutes—Appoint Audit Committee Members Central Lutz L, Conf Exec
Services Asst
3616 12/11/2018 Susan Shanks CCBSNS 4 50 Minutes—Phase II Code Amendments Public Hearing Community Shanks S, Senior
(Procedures& Standards) Development Planner
Total Time: 70 Minutes of 100 Minutes Scheduled
3585 12/18/2018 Kelly Burgoyne AAA December 18, 2018 Workshop Meeting
3594 12/18/2018 Liz Lutz CCWKSHOP 1 30 Minutes—External Financial Audit & CAFR Finance and Isaksen,J Asst.
Presentation with Moss Adams Information Finance Director
Services
Total Time: 30 Minutes of 180 Minutes Scheduled
Cancelled Council Meeting Dates:
11/6/20218 Election Night
Council Confirmed Travel &Vacation Dates:
Marty Wine August 31—Sept. 17 (Vacation
Mayor Cook September 7-12 (Vacation)
5I .
i:\adm\city recorders\tentative agenda\september 4, 2018 tentative.docx
AIS-3563 4.
Business Meeting
Meeting Date: 09/11/2018
Length (in minutes): 10 Minutes
Agenda Title: Quasi Judicial Public Hearing: Hashima Annexation (ZCA2018-00004)
Prepared For: Lina Smith, Community Development
Submitted By: Lina Smith, Community Development
Item Type: Motion Requested Meeting Type: Council
Public Hearing - Quasi Judicial Business
Meeting -
Main
Public Hearing: Yes Publication Date:
Information
ISSUE
Consider adoption of an ordinance to annex a 0.46-acre property located at 14305 SW High
Tor Drive (WCTM 2S109BB, Tax Lot 2903) into the City of Tigard. The property owners
request to annex to connect to city sewer.
STAFF RECOMMENDATION / ACTION REQUEST
The Planning Commission recommends City Council approve the proposed Hashima
Annexation (ZCA2018-00004) by adoption of the attached ordinance.
KEY FACTS AND INFORMATION SUMMARY
The 0.46-acre site (14305 SW High Tor Drive;WCTM 2S109BB, Tax Lot 2903) is located on
the north side of SW High Tor Drive; north of SW Bull Mountain Road, east of SW 150th
Avenue, and west of SW Benchview Terrace. According to the Washington County
Assessment and Taxation report, the property was developed with a detached, single-family
dwelling in 1967. The property is also occupied by an attached carport, paved driveway, and
associated landscaping. As defined by Washington County Land Use Districts, the subject
property is R-6 (Residential, 5 units/acre minimum density, 6 units/acre maximum density).
Upon approval of this proposed annexation, the subject property will be zoned R-7
(Medium-Density Residential), under City of Tigard designations.
On August 20, 2018, the Planning Commission held a public hearing to consider this
application for annexation (ZCA2018-00004). No public testimony was received. After a brief
deliberation, the Planning Commission unanimously recommended approval of this
annexation to City Council.
OTHER ALTERNATIVES
Adopt findings to deny the application.
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
Council Goal 6: Annex territory into the City of Tigard.
DATES OF PREVIOUS COUNCIL CONSIDERATION
N/A
Attachments
Ordinance
Exhibit A
Exhibit B
Exhibit C
Exhibit D
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
ORDINANCE NO. 2018-
AN ORDINANCE ANNEXING ONE (1)PARCEL OF LAND TOTALING APPROXIMATELY
0.46 ACRES, APPROVING THE HASHIMA ANNEXATION (ZCA2018-00004), AND
WITHDRAWING PROPERTY FROM THE TIGARD WATER DISTRICT AND
WASHINGTON COUNTY ENHANCED SHERIFF'S PATROL DISTRICT.
WHEREAS, the City of Tigard is authorized by ORS 222.120(4)(b), ORS 222.125, and ORS 222.170(1)
to annex contiguous territory upon receiving written consent from owners of land in the territory
proposed to be annexed;and
WHEREAS, the City of Tigard is authorized by ORS 222.120(5) and 222.520 to withdraw property
which currently lies within the boundaries of the Tigard Water District and Washington County
Enhanced Sheriffs Patrol District, upon completion of the annexation;and
WHEREAS, the Tigard Planning Commission held a public hearing on August 20, 2018, and Tigard
City Council held a public hearing on September 11, 2018, to consider the annexation of one (1) parcel
of land consisting of Washington County Tax Map (WCTM) 2S109BB, Tax Lot 2903, and withdrawal
of said parcel from the Tigard Water District and Washington County Enhanced Sheriffs Patrol District;
and
WHEREAS,pursuant to Metro 3.09, ORS 222.120 and 222.524,notice was given and the City held two
(2) public hearings on the issue of annexation into the City on August 20,2018 and September 11,2018;
and
WHEREAS, pursuant to ORS 222.524, the City must declare the withdrawal of the annexed property
from the Tigard Water District and Washington County Enhanced Sheriffs Patrol District; and
WHEREAS, the Tigard Community Development Code states that upon annexation, the zone is
automatically changed to the City zoning which most closely implements the City's comprehensive
plan map designation, or to the City designations which are the most similar; and
WHEREAS,the annexation has been processed in accordance with the requirements of Metro 3.09,and
has been reviewed for compliance with the Tigard Community Development Code and the
Comprehensive Plan, and the annexation substantially addresses the standards in Metro 3.09 regulating
annexations;and
WHEREAS, the Tigard City Council has carefully considered the testimony at the public hearing and
determined that withdrawal of the annexed property from the applicable service districts is in the best
interest of the City of Tigard.
ORDINANCE No. 18-
Page 1
NOW,THEREFORE,THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: The Tigard City Council hereby annexes the subject parcel as described and shown in
the attached Exhibits "A" and "B", and withdraws said parcel from the Tigard Water
District and Washington County Enhanced Sheriffs Patrol District.
SECTION 2: The Tigard City Council adopts the "Planning Commission Recommendation to the
City Council" (ZCA2018-00004) as findings in support of this decision; a copy of the
recommendation is attached hereto as Exhibit "C", and incorporated herein by this
reference.
SECTION 3: City staff is directed to take all necessary measures to implement the annexation,
including a certified copy of this ordinance with Metro for administrative processing,
filing with state and county agencies as required by law, and providing notice to utilities.
SECTION 4: Pursuant to ORS 222.120(5), the effective date of the withdrawal of the property from
the Tigard Water District and Washington County Enhanced Sheriffs Patrol District
shall be the effective date of this annexation.
SECTION 5: This ordinance shall be effective 30 days after its passage by the Council, signature by
the Mayor, and posting by the City Recorder. In accordance with ORS 222.180, the
annexation shall be effective upon the effective date of this ordinance and filing with
the Secretary of State.
PASSED: By vote of all Council members present after being read by number
and title only, this day of , 2018.
Carol A. Krager, City Recorder
APPROVED: By Tigard City Council this day of , 2018.
Approved as to form: Jason B. Snider, Council President
City Attorney
Date
ORDINANCE No. 18-
Page 2
EXHIBIT A
Summit Land Surveyors, LLC
12950 SW Pacific Hwy, Suite 255 ��
Tigard, OR 97223
Phone & Fax 503.928.5589 ( sLJr\irvIrr
www.summitlandsurveyors.com LAND SURVEYORS
June 25, 2018
Annexation into the City of Tigard
Legal description:
Lot 29, HIGH TOR WEST, as shown on plat recorded in Book 23, Page 48, Washington
County Plat Records, Oregon.
I REGISTERED
PROFESSIONAL
LAN' SU'
4111111
GON
FEBRUARY 08, 2000
JOHN R. WADE
59999 LS
EXPIRES: 06/30/20
EXHIBIT B
/ -----,
REGISTERED
S.W. HILSHIRE DRIVE PROFESSIONAL
LA\R S R 31 R .
03°E ON
FEBRUARY 08, 2000
JOHN R. WADE
59999 LS ______I
EXPIRES.• 06/30/20
"H I L L S H I R E E S T A TES NO . 2"
.4.
I LOT 139 LOT 140
LOT 141 LOT 142
— I N89-06'E 125.02' —r
oo xjII' $
v�
cO
"HIGH TOR WEST"
♦�♦+•�♦$jJ! 1
TIGARD WATER DISTRICT
LOT 30BOOK 528, PAGE 295
LOT 31 In
♦•S89.51'E 'X125.00'\ L
in
N S.W. HIGH TOR DRIVE
in
N
(---
LOT 44 LOT 45
I
1
ANNEXATION EXHIBIT
LOT 29, HIGH TOR WEST,
(iLJIvIr/HTTOWNSH P 2 SOUTH SOUIN THE TH, 1HWEST WEST,I/4 OF WILLAMETTEON 9,
MERIDIAN,
LAND SURVEYORS WASHINGTON COUNTY,OREGON
12950 SW PACIFIC HIGHWAY,SUITE 255
TIGARD,OR 97223 JOB NO.: DATE: SCALE: PREPARED FOR.
PHONE&FAX:503.928.5589 998-266 06/25/18 1"=20' JASON HASHIMA
John, Plotted: Jun 25, 2018 — 3:27pm, P:\998-266 SW High Tor Annex\dwg\Maps\998-266—Exhibit.dwg
EXHIBIT C
Hearing Date: September 11,2018 Time: 7:30 P.M.
PLANNING COMMISSION
RECOMMENDATION TO THE
CITY COUNCIL
FOR THE CITY OF TIGARD, OREGON TIGARD
120 DAYS = N/A
SECTION I. APPLICATION SUMMARY
FILE NAME: HASHIMA ANNEXATION
CASE NO: Zone Change Annexation (ZCA) ZCA2018-00004
APPLICANTS/ Hashima Family Trust
OWNERS: Jason N. and Lisa K. Hashima,Co-Trustees
14305 SW High Tor Drive
Tigard,OR 97224
PROPOSAL: This proposal is to annex a 0.46-acre property,located at 14305 SW High Tor Drive
(WCTM 2S109BB, Tax Lot 2903), into the City of Tigard. The property owners
request to annex in order to connect to city sewer.
LOCATION: 14305 SW High Tor Drive;WCTM 2S109BB,Tax Lot 2903
COUNTY ZONE: R-6:Residential,5 units/acre minimum density,6 units/acre maximum density
CITY ZONE: R-7: Medium-Density Residential Zone. The R-7 zone is designed to accommodate
attached single-family homes,detached single-family homes with or without accessory
residential units, at a minimum lot size of 5,000 square feet, and duplexes, at a
minimum lot size of 10,000 square feet.Mobile home parks are also permitted outright.
Some civic and institutional uses are also permitted conditionally.
APPLICABLE The approval standards for annexations are described in Community Development
REVIEW Code Chapters 18.710 and 18.720,Comprehensive Plan Goal 1,Goal 11,Goal 12,and
CRITERIA: Goal 14;Metro Code Chapter 3.09;and Oregon Revised Statutes (ORS) Chapter 222.
SECTION II. PLANNING COMMISSION RECOMMENDATION
Planning Commission finds that the proposed annexation(ZCA2018-00004) meets all the approval criteria as
identified in ORS Chapter 222,Metro Code Chapter 3.09,Community Development Code Chapters 18.710
and 18.720, and the following Comprehensive Plan Goals and Policies: Goal 1.1; Goal 11.1, Policy 4; Goal
11.3, Policy 6; Goal 12; and Goal 14.2, Policies 1-4. Therefore, Planning Commission recommends
APPROVAL of ZCA2018-00004 to City Council.
HASHIMA ANNEXATION PAGE 1 OF 11
ZCA2018-00004
SECTION III. BACKGROUND INFORMATION
The 0.46-acre site (14305 SW High Tor Drive;WCTM 2S109BB,Tax Lot 2903)is located on the north side
of SW High Tor Drive; north of SW Bull Mountain Road, east of SW 150`'' Avenue, and west of SW
Benchview Terrace. According to the Washington County Assessment and Taxation report, the property
was developed with a detached,single-family dwelling in 1967.The property is also occupied by an attached
carport,paved driveway,and associated landscaping.As defined by Washington County Land Use Districts,
the subject property is R-6(Residential,5 units/acre minimum density,6 units/acre maximum density).Upon
approval of this proposed annexation,the subject property will be zoned R-7 (Medium-Density Residential),
under City of Tigard designations.
On August 20,2018,Planning Commission held a public hearing to consider this application for annexation
(Case No. ZCA2018-00004). No public testimony was received. After a brief deliberation, Planning
Commission unanimously recommended approval of this annexation to City Council.
SECTION IV. APPLICABLE REVIEW CRITERIA AND FINDINGS
City: Community Development Code Chapters 18.710 and 18.720; Comprehensive Plan Goal
1.1;Goal 11.1 (Policy 4),and Goal 11.3 (Policy 6),Goal 12,Goal 14.2 (Policies 1-4).
Regional Metro Code Chapter 3.09
State: ORS Chapter 222
CITY OF TIGARD COMMUNITY DEVELOPMENT CODE (TITLE 18)
Chapter 18.710 Land Use Review Procedures
18.710.080 Type III-Modified Procedure
A quasi-judicial annexation is processed through a Type III-Modified Procedure, as governed by Chapter
18.710 of the Community Development Code of the City of Tigard (CDC), using the approval criteria
contained in CDC 18.720.030. City Council will make a decision on this application,with a recommendation
from Planning Commission. Additionally, CDC 18.710 requires two public hearings: one before Planning
Commission (scheduled for August 20, 2018), and one before City Council (scheduled for September 11,
2018). City staff followed public noticing requirements, in accordance with CDC Sections 18.710.070 and
18.710.080,Metro Code Chapter 3.09,and ORS Chapter 222. City staff posted public hearing notices in four
public places on July 30,2018(Tigard City Hall,Tigard Permit Center,Tigard Public library,and at the subject
site);city staff mailed public hearing notices to all interested parties,and neighboring property owners within
500 feet of the subject site on July 30, 2018; and the city published a public hearing notice in The Tigard
Times for two successive weeks (with publish dates on August 2 and August 9, 2018) prior to the August
20,2018 public hearing before the Planning Commission.
Chapter 18.720 Annexations
18.720.020 Approval Process
A. Quasi-judicial annexations shall be processed through a Type III-Modified procedure, as
provided in Section 18.710.080, using the criteria in Section 18.720.030. Quasi-judicial
annexations shall be decided by the city council with a recommendation by planning
commission.
This application is for a quasi-judicial annexation, and is being processed through a Type III-Modified
Procedure, as governed by CDC 18.710, using the approval criteria contained in CDC 18.720.030. City
HASHIMA ANNEXATION PAGE 2 OF 11
ZCA2018-00004
Council will make a decision on this application,with a recommendation from Planning Commission.
18.720.030 Approval Criteria
A. Approval Criteria. The approval authority shall approve or approve with modification an
annexation application when all of the following are met:
1. The annexation complies with Metro Code 3.09; and
As demonstrated through the findings in this staff report, this proposed quasi-judicial annexation is in
compliance with Metro Code Chapter 3.09.The specific sections of Metro Code Chapter 3.09 that apply to
this application are addressed individually below.
METRO CODE CHAPTER 3.09 LOCAL GOVERNMENT BOUNDARY CHANGES
3.09.030 Notice Requirements
A. The notice requirements in this section apply to all boundary change decisions by a reviewing
entity except expedited decisions made pursuant to section 3.09.045.These requirements apply
in addition to, and do not supersede, applicable requirements of ORS Chapters 197,198,221 and
222 and any city or county charter provision on boundary changes.
B. Within 45 days after a reviewing entity determines that a petition is complete, the entity shall
set a time for deliberations on a boundary change. The reviewing entity shall give notice of its
proposed deliberations by mailing notice to all necessary parties, by weatherproof posting of
the notice in the general vicinity of the affected territory, and by publishing notice in a
newspaper of general circulation in the affected territory. Notice shall be mailed and posted at
least 20 days prior to the date of deliberations. Notice shall be published as required by state
law.
C. The notice required by subsection (B) shall:
1. Describe the affected territory in a manner that allows certainty;
2. State the date, time and place where the reviewing entity will consider the boundary
change; and
3. State the means by which any person may obtain a copy of the reviewing entity's report
on the proposal.
This proposed annexation is considered a boundary change decision by a reviewing entity,and will not be
processed as an expedited decision; therefore, these notice requirements apply. City staff determined this
application was complete on July 2, 2018. Public hearings for deliberations on this proposed boundary
change were scheduled before Planning Commission (scheduled for August 20, 2018) and before City
Council (scheduled for September 11,2018). City staff posted public hearing notices in four public places on
July 30,2018 (Tigard City Hall,Tigard Permit Center,Tigard Public Library,and at the subject site);city staff
mailed public hearing notices to all interested parties,and neighboring property owners within 500 feet of the
subject site on July 30, 2018; and the city published a public hearing notice in The Tigard Times for two
successive weeks (with publish dates on August 2 and August 9, 2018) prior to the August 20, 2018 public
hearing before the Planning Commission.
3.09.045 Expedited Decisions
This proposed annexation is not being processed as an expedited decision, but Metro Code 3.09.050.D
requires that the standards in Sections 3.09.045.D and 3.09.045.E be addressed.
D. To approve a boundary change through an expedited process,the city shall:
HASHIMA ANNEXATION PAGE 3 OF 11
ZCA2018-00004
1. Find that the change is consistent with expressly applicable provisions in:
a. Any applicable urban service agreement adopted pursuant to ORS 195.065;
The Tigard Urban Service Agreement is between the City of Tigard,Washington County, Metro, and the
service districts for water, sewer, public safety, parks, and transportation. The agreement outlines the role,
provision, area, and planning/coordination responsibilities for service providers operating in the Tigard
Urban Services Area. As addressed under Comprehensive Plan, Goal 11: Public Facilities and Services of
this report, staff finds that all urban services are available to the proposed annexation property, and have
sufficient capacity to provide service.
The Urban Planning Area Agreement between the City of Tigard and Washington County provides
coordination of comprehensive planning and development,defines the area of interest,and includes policies
with respect to the active planning area and annexation. The applicable annexation policies include the
assignment of comprehensive plan and zoning designations addressed later in this report, and
acknowledgements that the city is the ultimate service provider of urban services within the Tigard Urban
Service Area.
b. Any applicable annexation plan adopted pursuant to ORS 195.205;
There is no adopted annexation plan associated with this proposal.Therefore,this provision does not apply.
c. Any applicable cooperative planning agreement adopted pursuant to ORS
195.020(2) between the affected entity and a necessary party;
ORS 195.020(2) speaks to cooperative agreements between counties or Metro with each special district that
provides an urban service within the boundaries of the county or the metropolitan district. Examples of
special districts include those for utilities, police, fire, and schools. Upon approval of this proposed
annexation,the City of Tigard will provide sewer and stormwater services to the site,and the City of Tigard
Police Department will provide public safety services,instead of the Washington County Sheriff's Office.
City of Tigard will continue to provide water services to the site, and Tualatin Valley Fire and Rescue
(TVF&R) will continue to provide fire protection and emergency medical services to the site. SW High Tor
Drive will remain in the Washington County Urban Road Maintenance District.
d. Any applicable public facility plan adopted pursuant to a statewide planning goal
on public facilities and services;
The City of Tigard Public Facility Plan was adopted in 1991,in compliance with Statewide Planning Goals
and Guidelines, and Oregon Administrative Rules Chapter 660, Division 11. The city makes appropriate
updates to the Public Facility Plan on a regular basis as part of the Periodic Review process as required by
Oregon Administrative Rules Chapter 660,Division 25.As addressed under Comprehensive Plan,Goal 11:
Public Facilities and Services of this report, staff finds the proposed annexation is consistent with the
applicable provisions of the City of Tigard Public Facility Plan.
e. Any applicable comprehensive plan;
This proposed quasi-judicial annexation is in compliance with the City of Tigard Comprehensive Plan.The
specific sections of the Comprehensive Plan that apply to this application will be addressed later in this
report.
HASHIMA ANNEXATION PAGE 4 OF 11
ZCA2018-00004
f. Any applicable concept plan; and
There is no applicable concept plan associated with this proposal.Therefore, this provision does not apply.
2. Consider whether the boundary change would:
a. Promote the timely, orderly and economic provision of public facilities and
services;
b. Affect the quality and quantity of urban services; and
c. Eliminate or avoid unnecessary duplication of facilities or services.
The applicant proposes to annex the subject site in order to connect to City of Tigard sewer. As addressed
under Comprehensive Plan, Goal 11: Public Facilities and Services of this report, staff finds that all public
facilities and services are available to the proposed annexation property, and have sufficient capacity to
provide service. Upon approval of this proposed annexation, the City of Tigard will provide sewer and
stormwater services to the site,and the City of Tigard Police Department will provide public safety services,
instead of the Washington County Sheriff's Office. City of Tigard will continue to provide water services to
the site,and TVF&R will continue to provide fire protection and emergency medical services to the site. SW
High Tor Drive will remain in the Washington County Urban Road Maintenance District.
E. A city may not annex territory that lies outside the UGB,except it may annex a lot or parcel that
lies partially within and outside the UGB.
The subject site is not located outside the UGB.Therefore, this provision does not apply.
3.09.050 Hearing and Decision Requirements for Decisions Other Than Expedited Decisions
A. The following requirements for hearings on petitions operate in addition to requirements for
boundary changes in ORS Chapters 198, 221 and 222 and the reviewing entity's charter,
ordinances or resolutions.
B. Not later than 15 days prior to the date set for a hearing the reviewing entity shall make available
to the public a report that addresses the criteria identified in subsection (D) and includes the
following information:
This staff report was made available to the public on August 2,2018,more than 15 days prior to the public
hearing before Planning Commission.
1. The extent to which urban services are available to serve the affected territory, including
any extra territorial extensions of service;
As addressed under Comprehensive Plan, Goal 11: Public Facilities and Services of this report, staff finds
that all public facilities and services are available to the proposed annexation property, and have sufficient
capacity to provide service.
2. Whether the proposed boundary change will result in the withdrawal of the affected
territory from the legal boundary of any necessary party; and
The proposed annexation area will remain within Washington County, but will be withdrawn from the
Washington County Enhanced Sheriff's Patrol District upon completion of this annexation request.
3. The proposed effective date of the boundary change.
HASHIMA ANNEXATION PAGE 5 OF 11
ZCA2018-00004
A public hearing regarding this annexation request will take place before Tigard City Council on September
11,2018.Council will make a decision on this application,with a recommendation from Planning Commission.
If Council adopts findings to approve Case No. ZCA2018-00004, the effective date of this annexation will
be upon the effective date of the approving ordinance, and filing with the Oregon Secretary of State, as
outlined in ORS 222.180.
C. The person or entity proposing the boundary change has the burden to demonstrate that the
proposed boundary change meets the applicable criteria.
The proposed boundary change meets the applicable criteria, as demonstrated through the findings in this
staff report.
D. To approve a boundary change, the reviewing entity shall apply the criteria and consider the
factors set forth in subsections (D) and (E) of section 3.09.045.
The factors set forth in Metro Code Sections 3.09.045.D and 3.09.045.E have been previously addressed in
this report.
(CDC 18.720.030 Continued)
A.2.The annexation is in the city's best interest.
As addressed under Metro Code Section 3.09.045.D.2 of this staff report,this proposed annexation will help
to promote the timely, orderly and economic provision of City of Tigard public facilities and services, and
eliminate or avoid unnecessary duplication of facilities or services. Accordingly, staff finds this proposed
annexation is in the city's best interest.
B. Assignment of comprehensive plan and zoning designations. The comprehensive plan
designation and the zoning designation placed on the property shall be the city's base
zone that most closely implements the city's or county's comprehensive plan map
designation. The assignment of these designations shall occur automatically and
concurrently with the annexation.In the case of land that carries county designations, the city
shall convert the county's comprehensive plan map and zoning designations to the city
designations that are the most similar. A zone change is required if the applicant requests
a comprehensive plan map or zoning map designation other than the existing designations.
A request for a zone change may be processed concurrently with an annexation application
or after the annexation has been approved.
C. Conversion table. Table 18.720.1 summarizes the conversion of the county's plan and
zoning designations to city designations that are most similar.
CDC TABLE 18.720.1
CONVERSION TABLE FOR COUNTY AND CITY COMPREHENSIVE PLAN AND
ZONING DESIGNATIONS
Washington County Land Use City of Tigard Zoning City of Tigard
Districts/Plan Designation Plan Designation
R-6 Res. 6 units/acre R-7 SFR 5,000 sq. ft. Med. density 6-12 units/acre
HASHIMA ANNEXATION PAGE 6 OF 11
ZC-12018-00004
CDC Table 18.720.1 summarizes conversions for City of Tigard comprehensive plan and zoning
designations that are most similar and most closely implement Washington County's comprehensive plan
and zoning designations. As outlined in the table above,the assignment of city designations for the subject
property will be based on these conversions, and shall occur automatically and concurrently with the
proposed annexation. Under Washington County designations, the subject site is R-6 (Residential, 5
units/acre minimum density,6 units/acre maximum density).Upon approval of this proposed annexation,the
subject property will be R-7 (Medium-Density Residential),under City of Tigard designations.
CITY OF TIGARD COMPREHENSIVE PLAN
Goal 1.1: Provide citizens, affected agencies, and other jurisdictions the opportunity to participate
in all phases of the planning process.
The City of Tigard maintains an ongoing citizen involvement program.To ensure citizens were provided an
opportunity to be involved in all phases of the planning process,-city staff issued public notices for this
proposed quasi-judicial annexation. City staff posted public hearing notices in four public places on July 30,
2018 (Tigard City Hall,Tigard Permit Center,Tigard Public library, and at the subject site);city staff mailed
public hearing notices to all interested parties,and neighboring property owners within 500 feet of the subject
site on July 30,2018;and the city published a public hearing notice in The Tigard Times for two successive
weeks (with publish dates on August 2 and August 9, 2018) prior to the August 20, 2018 public hearing
before the Planning Commission. Additionally, this staff report was made available to the public on August
2,2018,more than 15 days prior to the public hearing before Planning Commission.
Goal 11: Public Facilities and Services
As detailed in the City of Tigard Comprehensive Plan, Public Facilities and Services refer to Stormwater
Management,Water Supply and Distribution,Wastewater Management, Community Facilities, and Private
Utilities. In addition, the Comprehensive Plan's Glossary includes public safety, parks, and transportation
under Public Facilities and Services. Staff interprets the phrase "all public facilities and services are available
to the proposed annexation area" to mean the services and facilities are currently available and adjacent to
the proposed annexation area,or in the case of stormwater service,is present in the vicinity and can be made
available to the proposed annexation area through an extension. Therefore, staff concludes that all public
facilities and services are available to the proposed annexation area,and have adequate capacity to serve the
subject site,as detailed in the findings below.
Stormwater—City of Tigard Public Works Department. The applicant is not requesting City of Tigard
stormwater service at this time. However, city stormwater infrastructure either currently exists adjacent to
the proposed annexation area, or can be extended to the subject site. The City of Tigard Public Works
Department reviewed the proposal,and determined there is adequate capacity to serve the existing property.
Water — City of Tigard Public Works Department. The property is located within the Tigard Water
Service Area. The subject site is currently served by an existing eight-inch water main along SW High Tor
Drive. The City of Tigard Public Works Department reviewed the proposal, and determined there is
adequate capacity to serve the existing property.
Sewer—City of Tigard Public Works Department.The applicant proposes to annex the subject property
in order to connect to City of Tigard sewer.This is consistent with City of Tigard Comprehensive Plan Goal
11.3,Policy 6: "The City shall require a property to be located within the City limits prior to receiving City
wastewater services." City of Tigard sewer infrastructure is available by an existing sanitary lateral located at
HASHIMA ANNEXATION PAGE 7 OF 11
ZCA2018-00004
the northern end of the property.The City of Tigard Public Works Department reviewed the proposal,and
determined there is adequate capacity to serve the existing property.
Police—City of Tigard Police Department.The Washington County Sheriffs Office currently provides
police services to the subject property. If this annexation request is approved, the site will be withdrawn
from the Enhanced Sheriffs Patrol District, and the City of Tigard Police Department will provide public
safety services to the site.The City of Tigard Police Department reviewed the applicant's proposal,and had
no objections.
Fire — Tualatin Valley Fire and Rescue. The subject property is located within the service area for
TVF&R.Accordingly,TVF&R currently provides fire protection and emergency medical services to the site,
which will not change with this annexation request.TVF&R reviewed the applicant's proposal, and had no
objections.
Parks—City of Tigard Public Works Department.The applicant proposes to annex a 0.46-acre property
into the City of Tigard. Staff has reviewed the applicant's proposal and determined that this request will not
adversely impact the city's ability or capacity to provide for parks and recreational needs.
Streets—City of Tigard Engineering Division.The subject property directly fronts SW High Tor Drive,
which will remain in the Washington County Urban Road Maintenance District. The proposed annexation
will not impact the existing transportation system. Additionally, the City of Tigard Engineering Division
reviewed the applicant's proposal,and had no objections.
Goal 11.1, Policy 4: The City shall require a property to be located within the City limits prior to
receiving stormwater services.
The applicant is not requesting City of Tigard stormwater service at this time. However, city stormwater
infrastructure either currently exists adjacent to the proposed annexation area, or can be made available to
the subject site.The City of Tigard Public Works Depar.hnent reviewed the proposal,and determined there
is adequate capacity to serve the existing property.
Goal 11.3, Policy 6: The City shall require a property to be located within the City limits prior to
receiving wastewater services.
The applicant proposes to annex the subject property in order to connect to City of Tigard sewer. This is
consistent with the policy outlined above. City of Tigard sewer infrastructure is available by an existing
sanitary lateral located at the northern end of the property. The City of Tigard Public Works Department
reviewed the proposal,and determined there is adequate capacity to serve the existing property.
Goal 12:To provide and encourage a safe,convenient, and economic transportation system.
The subject property directly fronts SW High Tor Drive,which will remain in the Washington County Urban
Road Maintenance District. The proposed annexation will not impact the existing transportation system.
Additionally, the City of Tigard Engineering Division reviewed the applicant's proposal, and had no
objections.
Goal 14.2, Policy 1:The City shall assign a Tigard zoning district designation to annexed property
that most closely conforms to the existing Washington County zoning designation for that property.
HASHIMA ANNEXATION PAGE 8 OF 11
ZCA2018-00004
The applicable Tigard zoning district designation for the subject property is addressed under CDC Sections
18.720.030.B and 18.720.030.0 of this report.
Goal 14.2, Policy 2: The City shall ensure capacity exists, or can be developed, to provide needed
urban level services to an area when approving annexation.
As addressed under Comprehensive Plan, Goal 11: Public Facilities and Services of this report, staff finds
that all urban level services are available to the proposed annexation property, and have sufficient capacity
to provide service.
Goal 14.2,Policy 3:The City shall approve proposed annexations based on findings that the request:
A. Can be accommodated by the City's public facilities and services; and
As addressed under Comprehensive Plan, Goal 11: Public Facilities and Services of this report, staff finds
that all City of Tigard public facilities and services are available to the proposed annexation property, and
have sufficient capacity to provide service.
B. Is consistent with applicable state statute.
As addressed later in this report,staff finds the applicable provisions of ORS 222 have been met,consistent
with this policy.
Goal 14.2, Policy 4: The City shall evaluate and may require that parcels adjacent to proposed
annexations be included to:
A. Avoid creating unincorporated islands within the City;
B. Enable public services to be efficiently and effectively extended to the entire area;or
C. Implement a concept plan or sub-area master plan that has been approved by the Planning
Commission or City Council.
The subject property (14305 SW High Tor Drive;WCTM 2S109BB,Tax Lot 2903) is located directly south
of the city's border with unincorporated Washington County. City staff sent invitations to adjacent property
owners along SW High Tor Drive on July 3,2018 to join in on this annexation request. The owners of two
properties declined the invitation,and no other responses were received.Annexation of the subject property
will not create an"island" of unincorporated land.This annexation request will enable public services to be
efficiently and effectively extended to the property. There is no concept plan or sub-area master plan that
has been approved by the Planning Commission or City Council that is applicable to this property.
OREGON REVISED STATUTES
ORS Chapter 222—City Boundary Changes;Mergers; Consolidations;Withdrawals
222.111 Authority and procedure for annexation.
(2) A proposal for annexation of territory to a city may be initiated by the legislative body of the
city, on its own motion, or by a petition to the legislative body of the city by owners of real
property in the territory to be annexed.
(5) The legislative body of the city shall submit, except when not required under ORS 222.120,
222.170 and 222.840 to 222.915 to do so, the proposal for annexation to the electors of the
territory proposed for annexation and,except when permitted under ORS 222.120 or 222.840
to 222.915 to dispense with submitting the proposal for annexation to the electors of the city,
the legislative body of the city shall submit such proposal to the electors of the city. The
HASHIMA ANNEXATION PAGE 9 OF 11
ZCA2018-00004
proposal for annexation may be voted upon at a general election or at a special election to
be held for that purpose.
222.120 Procedure for annexation without election;hearing; ordinance subject to referendum.
(1) Except when expressly required to do so by the city charter, the legislative body of a city is
not required to submit a proposal for annexation of territory to the electors of the city for
their approval or rejection.
(2) When the legislative body of the city elects to dispense with submitting the question of the
proposed annexation to the electors of the city,the legislative body of the city shall fix a day
for a public hearing before the legislative body at which time the electors of the city may
appear and be heard on the question of annexation.
(3) The city legislative body shall cause notice of the hearing to be published once each week
for two successive weeks prior to the day of hearing, in a newspaper of general circulation
in the city, and shall cause notices of the hearing to be posted in four public places in the
city for a like period.
This application to annex the subject property(14305 SW High Tor Drive;WCTM 2S109BB,Tax Lot 2903)
was submitted by the property owners. Additionally, the City of Tigard Charter does not expressly require
the city to submit a proposal for annexation of territory to the electors of the city for their approval or
rejection.Therefore,an election is not required for this annexation application.However,the city is required
to follow the public hearing and public noticing requirements outlined in ORS 222.120.
Public hearings for deliberations on this proposed annexation were scheduled before Planning Commission
(scheduled for August 20, 2018) and before City Council (scheduled for September 11, 2018). City staff
published,posted,and mailed notice of the public hearings as follows: a public hearing notice was published
in The Tigard Times for two successive weeks (with publish dates on August 2 and August 9,2018) prior to
the August 20,2018 public hearing before the Planning Commission;public hearing notices were posted in
four public places on July 30,2018 (Tigard City Hall,Tigard Permit Center,Tigard Public Library,and at the
subject site);and public hearing notices were mailed to all interested parties,and neighboring property owners
within 500 feet of the subject site on July 30,2018.
SECTION V. OTHER STAFF AND AGENCY COMMENTS
The City of Tigard Engineering Division, Police Department, and Public Works Department were
sent copies of the applicant's proposal,and had no objections.
Tualatin Valley Fire and Rescue was sent a copy of the applicant's proposal,and had no objections.
SECTION VI. PUBLIC COMMENTS
City staff mailed public hearing notices to all interested parties,and neighboring property owners within 500
feet of the subject site on July 30,2018.As of August 22,2018,no public comments were received.
Attachments:
Attachment 1: Zoning Map
Attachment 2: City of Tigard Planning Commission,Draft Minutes dated August 20,2018
HASHIMA ANNEXATION PAGE 10 OF 11
ZCA2018-00004
SECTION VII. CONCLUSION
The proposed annexation meets all applicable approval criteria, outlined in CDC Chapters 18.710 and
18.720; Comprehensive Plan Goal 1.1, Goal 11.1, Policy 4, Goal 11.3, Policy 6, Goal 12, and Goal 14.2,
Policies 1 to 4; Metro Code Chapter 3.09; and ORS Chapter 222. Therefore, staff recommends that the
Planning Commission recommend approval of this annexation to City Council.
_ '�- ly � August 22, 2018
PREPARED BY: Lina Smith
Assistant Planner
_ .- — 7 August 22,2018
APPROVED BY: Tom McGuire
Assistant Community Development Director
HASHIMA ANNEXATION PAGE 11 OF 11
ZCA2018-00004
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ATTACHMENT 2
CITY OF TIGARD
PLANNING COMMISSION
DRAFT Minutes,August 20,2018
Location:Tigard Civic Center
Town Hall, 13125 SW Hall Blvd.
CALL TO ORDER
Vice President Feeney called the meeting to order at 7:00 p.m.
ROLL CALL
Present: Vice President Feeney
Commissioner Brook
Commissioner Hu
Commissioner Jackson
Commissioner Lieuallen
Commissioner Middaugh
Commissioner Roberts
Commissioner Schmidt
Absent: President Fitzgerald;Alt. Commissioner Whitehurst
Staff Present: Tom McGuire,Assistant Community Development Director;
Doreen Laughlin,Executive Assistant;Lina Smith,Assistant Planner
COMMUNICATIONS -None
CONSIDER MINUTES
Vice President Feeney asked if there were any additions, deletions, or corrections to the August
6 minutes;there being none,Vice President Feeney declared the minutes approved as submitted.
PUBLIC HEARING
HASHIMA QUASI-JUDICIAL ANNEXATION - ZCA2018-00004
DESCRIPTION OF PROPOSAL:This proposal is to annex a 0.46-acre property,located at
14305 SW High Tor Drive (WCTM 2S109BB,Tax Lot 2903),into the City of Tigard. The
property owners request to annex in order to connect to city sewer. LOCATION: 14305 SW
High Tor Drive;WCTM 2S109BB
QUASI-JUDICIAL HEARING STATEMENTS
Vice President Feeney read the required statements and procedural items from the quasi-judicial
hearing guide. There were no abstentions; there were no challenges of the commissioners for
bias. Conflict of interest: None. Ex-parte contacts: None. Site visitations: Commissioners
August 20,2018 Page 1 of 3
•
Schmidt, and Feeney. No one in the audience wished to challenge the jurisdiction of the
commission.
STAFF REPORT
Assistant Planner Lina Smith introduced herself and went over the staff report and a brief
PowerPoint (Exhibit A). Staff reports are available on-line one week before each hearing.
STAFF RECOMMENDATION
Staff recommends the Planning Commission find that the proposed annexation (ZCA2018-
00004) meets all the approval criteria as identified in ORS Chapter 222, Metro Code Chapter
3.09,Community Development Code Chapters 18.710 and 18.720,and the following
Comprehensive Plan Goals and Policies: Goal 1.1; Goal 11.1,Policy 4; Goal 11.3, Policy 6; Goal
12; and Goal 14.2,Policies 1-4. Therefore, staff recommends that the Planning Commission
recommend APPROVAL of ZCA2018-00004 to City Council
APPLICANT PRESENTATION —Applicant not present.
TESTIMONY IN FAVOR—None.
TESTIMONY IN OPPOSITION _None.
COMMENTS FROM APPLICANT —N/A
PUBLIC HEARING CLOSED
DELIBERATION
After a very brief deliberation, Commissioner Roberts made the following motion - seconded by
Commissioner Middaugh:
MOTION
"I move the Planning Commission forward a recommendation of approval to the City
Council of application ZCA2018-00004 and adoption of the findings and conditions of
approval contained in the Staff Report."
Commissioner Middaugh seconded the motion.
VOTE -All in favor—none opposed - 8-0.
RESULT - Motion for recommendation of approval passes unanimously.
August 20,2018 Page 2 of 3
BRIEFING
PHASE II CODE AMENDMENT PROJECT --Land Use Procedures
Susan Shanks, Senior Planner,went over the Phase II Code Amendment Project Briefing memo
dated August 13, 2018 that the commissioners had in front of them (Exhibit B) and had been
mailed to them earlier in the week. She went point by point expanding upon the bullet points
she had brought out in the memo. She took and answered questions on the following points:
• Expirations
• Extensions
• Modifications
• Adjustments
• Conditional Uses
• Planned Developments
• Site Development Reviews
The commissioners made suggestions throughout the briefing that they thought perhaps
could/should be included in the code amendment- or that could possibly clarify some things.
Susan wrote the suggestions down and said she will look into these possible changes. She'll get
back to the commissioners in September with another update on this topic.
OTHER BUSINESS
Tom McGuire,Assistant Community Development Director went over the upcoming topics on
the Planning Commission Calendar.
ADJOURNMENT
Vice President Feeney adjourned the meeting at 9:30 p.m.
Doreen Laughlin,Planning Commission Secretary
•
AITEST: Vice President Brian Feeney
August 20,2018 Page 3 of 3
CITY OF TIGARD
Respect and Care I Do the Right Thing I Get it Done
111 s ,
TIGARD
Hashima Annexation
ZCA2O18-00004
Presented to Tigard City Council September 11, 2018
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AGENDA ITEM No. 4 Date: September 11, 2018
PUBLIC HEARING
(QUASI-JUDICIAL)
TESTIMONY
SIGN-UP SHEETS
Please sign on the following page(s) if you wish to testify before the Tigard
City Council on:
PARCEL OF LAND TOTALING APPROXIMATELY 0.46
ACRES, APPROVING THE HASHIMA ANNEXATION
(ZCA2018-00004), AND WITHDRAWING PROPERTY
FROM THE TIGARD WATER DISTRICT AND
WASHINGTON COUNTY ENHANCED SHERIFF'S
PATROL DISTRICT
REQUEST: This proposal is to annex 0.46-acre property, located at 14305 SW High Tor Drive
(WCTM 2S109BB, Tax Lot 2903), into the City of Tigard. The property owners request to annex
in order to connect to city sewer.
LOCATION: 14305 SW High Tor Drive,Tigard, OR 97223,WCTM 2S109BB,Tax Lot 2903
ZONE: R-6: Residential, 5 units/acre minimum density, 6 units/acre maximum density
APPLICABLE REVIEW CRITERIA: The approval standards for annexations are described in
Community Development Code Chapters 18.710 and 18.720, Comprehensive Plan Goal 1, Goal 11,
Goal 12, and Goal 14;Metro Code Chapter 3.09;and Oregon Revised Statutes (ORS) Chapter 222.
Due to time Constraints City Council May Impose a
Time Limit on Testimony
AGENDA ITEM No. 4 Date: September 11, 2018
PLEASE PRINT
Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral
Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.
c LA-
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Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.
Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.
Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.
Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.
Name,Address&Phone No. Name,Address&Phone No. Name,Address&Phone No.
Due to time Constraints City Council May Impose a
Time Limit on Testimony
Quasi-Judicial Land Use Hearing Procedures
Statement by City Attorney
This is a quasi-judicial land use proceeding. Council's decision must be based on the following substantive
criteria:
Community Development Code Chapters 18.710 and 18.720,Comprehensive Plan Goal 1,
Goal 11,Goal 12,and Goal 14;ORS Chapter 222;and Metro Code Chapter 3.09.
Testimony,arguments and evidence must be directed toward the relevant approval criteria described in the
staff report or other criteria in the plan or land use regulation that apply to the decision. Failure to raise an
issue clearly enough so that Council understands and can address the issue precludes an appeal to LUBA on
that issue. Failure of the applicant to object to a condition of approval may preclude an action for damages in
circuit court.
Members of the City Council will be asked whether they have any conflicts of interest. If a Council member
has an actual conflict,the Council member cannot participate.
Council members must declare any contacts about this case with a member of the public. Council members
must also declare if they have independent knowledge of relevant facts,such as from a visit to the site in
question. A Council member who describes ex parte contacts or independent information shall state whether
the contact has impaired his impartiality or ability of the member to vote on the matter.
After the discussion of conflicts and ex parte contacts,any person may challenge the participation of a
Council member or rebut any statements made. The Council member in question may respond to such a
challenge.
Statement by Mayor
The conduct for tonight's hearing shall be as follows:
1. City staff will summarize the written staff report.
2. The applicant will testify.
3. Council will take public comment.
4. Staff will have an opportunity to respond.
5. The applicant will be given an opportunity for rebuttal.
6. Council will ask any questions of staff or witnesses.
7. Mayor Cook will close the public hearing.
8. Council will deliberate and vote.
AIS-3604 5.
Business Meeting
Meeting Date: 09/11/2018
Length (in minutes): 15 Minutes
Agenda Title: Consider Establishing a Tigard Development Advisory Committee
Prepared For: Tom McGuire, Community Development
Submitted By: Tom McGuire, Community Development
Item Type: Motion Requested Meeting Type: Council
Resolution Business
Public Hearing - Informational Meeting -
Main
Public Hearing: Yes Publication Date:
Information
ISSUE
Shall City Council establish a Tigard Development Advisory Committee (TDAC) that will
work with the Community Development Department and Public Works, Engineering
Division?
STAFF RECOMMENDATION / ACTION REQUEST
Staff recommneds approval of the resolution establishing the TDAC.
KEY FACTS AND INFORMATION SUMMARY
The aim of the TDAC is to continue the established positive, constructive relationship
between the City and the commercial, industrial, and institutional real estate development
community. The Committee's charge is to support implementation of the City of Tigard's
Comprehensive Plan by providing review and advice about:
•How proposed policies, regulations and implementation of procedures may impact
community development in Tigard
•Experience from working in other regional jurisdictions
•Best practices for promoting regulatory certainty in the development process
•How city goals for land use, transportation, housing and community development can be
achieved in partnership with the real estate development community
•Advice on legislative proposals, SDC policy and procedural updates, periodic review, and
Building Division program improvements
The committee will be composed of six to ten members including but not limited to subject
matter experts in the Tigard and regional development community. The committee will be
established by City Council resolution and after 24 months, the committee's charge and
purpose will be reviewed by Council to determine if the committee's work is relevant,
constructive, and efficient.
OTHER ALTERNATIVES
City Council could decide not to establish this new advisory committee.
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
Supports Comprehensive Plan Goal 1, Citizen Involvement. In particular, Goal 1.1, Policy 3,
"The City shall establish special citizen advisory boards and committees to provide input to
the City Council...and staff."
DATES OF PREVIOUS COUNCIL CONSIDERATION
No previous Council discussion on this issue.
Attachments
TDAC Resolution
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 18-
A RESOLUTION ESTABLISHING A TIGARD DEVELOPMENT ADVISORY COMMI T'I'LE.
WHEREAS, as part of a settlement with the Home Builders Association of Portland, City Council agreed to
form a small advisory body of subject matter experts to inform and advise about policies, regulations, and
procedures that impact development in Tigard.;and
WHEREAS, establishment of this advisory body, to be called the Tigard Development Advisory Committee
(I'DAC), will foster a constructive relationship between the City and the commercial, industrial, and
institutional real estate development community;and
WHEREAS, the I'DAC's charge is to support implementation of the City of Tigard's Comprehensive Plan by
providing review and advice regarding best practices,experience from other jurisdictions,and potential impacts
to development;and
WHEREAS, the TDAC will work with the Community Development Department and Engineering Division
of Public Works,who will provide staff for the committee;and
WHEREAS, the TDAC will be composed of six to ten members, including but not limited to subject matter
experts in the development community of Tigard and the region;and
WHEREAS,after 24 months, the I'DAC's charge and purpose will be reviewed by Council to determine if the
committee's work is relevant,constructive,and efficient.;and
WHEREAS, this action supports the City's Comprehensive Plan Goal 1.1, Policy 3, "The City shall establish
special citizen advisory boards and committees to provide input to the City Council...and staff."
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The Tigard Development Advisory Committee is hereby established to work with the
Community Development Department and Engineering Division staff. Its membership shall
include a minimum of six persons consisting of representatives of the categories listed below:
(1) A single representative from the Tigard Planning Commission
(2) Representatives from the residential development industry (up to 3)
(3) Representatives from the commercial,industrial,and institutional real estate development
industries (up to 6)
SECTION 2: The mission of the TDAC is to provide review and advice about:
(1) How proposed policies, regulations and implementation of procedures may impact
community development in Tigard;
(2) Experience from working in other regional jurisdictions;
(3) Best practices for promoting regulatory certainty in the development process;
(4) How city goals for land use, transportation, housing and community development can be
achieved in partnership with the real estate development community;and
RESOLUTION NO. 18-
Page 1
(5) Legislative proposals, SDC policy and procedural updates, periodic review, and Building
Division program improvements.
SECTION 3: The City's Community Development Director and Assistant Community Development
Director are assigned as staff liaisons to the MAC. Other City staff will support the TDAC's
activities as necessary,including staff from the Engineering Division.
SECTION 4: The TDAC will meet quarterly, unless the committee finds its business can be managed in
fewer meetings.
SECTION 5: The term of service for the members of the TDAC shall expire after 24 months.At that time,
the TDAC's charge and purpose will be reviewed by Council to determine if the committee's
work is relevant,constructive,and efficient.
SECTION 6: This resolution is effective immediately upon passage.
PASSED: This day of 2018.
Council President-City of Tigard
Al'[EST:
City Recorder-City of Tigard
RESOLUTION NO. 18-
Page 2
. . E TAI, PACKET
SU
'IJEMEN l_ ao i
Pr" FOR J
(DATE OF MEETING)
HBA
Home Builders Association
of Metropolitan Portland
9-11-2018
Honorable John Cook, Mayor
Tigard City Council
13125 SW Hall Blvd.
Tigard, OR 97223
Subject:Tigard Development Advisory Committee
Mayor Cook and City Council,
On behalf of the Home Builders Association of Metropolitan Portland (HBA), thank you for the
opportunity to comment in support of establishing a Development Advisory Committee (DAC)for the
City of Tigard.
A development advisory committee provides a unique opportunity for the exchange of ideas between
city staff and residential builders, developers and engineers that will help refine and improve policies
related to future growth in Tigard.Through key stakeholder involvement,formalized DACs have proven
to be effective in assisting with improved-policy making decisions in other jurisdictions.
We have already seen the early benefits of employing such an approach in Tigard with Phase 1 of the
Tigard Development Code update.What was initially perceived as a simple code adoption for lot width
determination would have resulted in significant unintended consequences and the loss of buildable lots
within the City of Tigard. Asa a result of identifying this issue, staff and stakeholders are currently
working on finding alternatives to the initial proposal.
As Tigard continues to grow, it is imperative to keep a keen eye on creating a balanced inventory of
housing of all types and for all income levels. Bringing together stakeholders across the residential-
housing industry is key in progressing toward this goal.
Diverse industry stakeholder input will help strengthen our communities and improve policy outcomes
in the City of Tigard.
The HBA of Metropolitan Portland supports the proposal to formalize such a committee and looks
forward to partnering with Tigard to meet its community development and housing goals.
James Adkins
HBA of Metro Portland
Government Affairs Manager
Home Builders Association of Metro Portland
15555 SW Bangy Rd.,Ste.301
Lake Oswego,OR97035
503-684-1880•Fax 503-684-0588