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City of Tigard Budget - FY 2017-2018 City of Tigard Adopted FISCAL YEAR 2017-2018 • • •-.---4-,..-• .. ,Y ' gA w t , i -.-•—• • ! " .-..--, I -N'I * V V ..'- ' ''''''11414111114'44 ....- '' s' '4.. 1 ,. :-.1;1 It .,. , 1 °.,,rte - � ,, oti�ti ., . 'N. 1_ 4,04 Baaw-,_, '"i■ - , ...',:-. :„'..ti 10141 r. " ....401A- A 4riure.... . -,44.. la' 4t --- : I- • e , .0 i A _ J �� • ,. - \-• if :9�/ _ fes. S -_ - 44 ., P..-otwri,.4,1:e _ . ,.... ..„ ,,, -_ ,, ,-, ).1 t?-1?- • 40.'67' t ' zo t -..._. _ . _-...- .,:-'4.,::'`:....,' "--11; -'4_,A.....4...,,,,_ *---'''' ' ',:,‘: ,i -. T I GARD 13125 SW Hall Boulevard I Tigard, OR 97223 I www.tigard-or.gov CITY OF TIGARD, OREGON FY 2017-18 ADOPTED BUDGET BUDGET COMMITTEE Bill Ludwig Mayor John L. Cook Nathan Rix Councilor Tom Anderson Clifford Rone Councilor John Goodhouse Thomas Schweizer Councilor Jason Snider Stephanie Veal Councilor Marc Woodard Rajendra Patel,Alternate CITY LEADERSHIP TEAM City Manager Marty Wine Assistant City Manager Eric Zimmerman Central Services Director Nadine Robinson Chief of Police Kathy McAlpine Community Development Director Kenny Asher Finance and Information Services Director Toby LaFrance Human Resources Director Dana Bennett Library Director Margaret Barnes Public Works Director Brian Rager City Attorney Jordan Ramis PC I1 R ■ •- T I GARD Prepared by the following City of Tigard Staff: Marty Wine,City Manager Liz Newton,Assistant City Manager Toby LaFrance,Finance&Information Services Director Joe Barrett,Senior Management Analyst Steve Kang,Senior Management Analyst Liz Lutz,Confidential Executive Assistant A special thank you to departments and staff for their contributions to the Budget Document www.tigard-or.gov GD GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRZSINTED TO City of Tigard Oregon Far the Discal Ycar Beginning July 1, 2016 t1ultiul lti Qlfb(hv The Government Finance Officers Association of the United States and Canada (GFOA) present- ed an award of Distinguished Budget Presentation to the City of Tigard for its annual budget for the fiscal year beginning July 1, 2016. In order to receive the award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a commu- nication device. The award is valid for a period of one year only. We believe our current budget continues to con- form to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. TABLE OF CONTENTS INTRODUCTION 2017-2018 Budget Transmittal 1 Council Goals 4 Citywide Performance Measures 7 City Information 12 Citywide Organization Chart-By Program 14 City of Tigard Map 15 READER'S GUIDE User's Guide to the Budget Document 17 Budget Process 21 Basis of Budgeting 24 Fund Structure 25 Program Budget Structure 26 BUDGET SUMMARY Where the money comes from... 29 Where the money goes 30 Fund Balance 34 Ending Fund Reserves Summary by Fund 36 Summary of All Funds 37 Summary of Contingency 43 Comprehensive Long Term Financial Forecast 44 REVENUE ANALYSIS Current Revenue Summary by Fund 55 General Fund 56 Assessed Value 57 Property Tax Revenue 58 State Revenue Sharing 62 Franchise Fee 64 Enterprise Funds - User Fees 66 Connection Fees 67 Permit Revenue 68 County Shared Revenue 69 Fine and Forfeiture Revenue 70 Interest Earnings 71 Interfund Transfers 72 PROGRAM SUMMARIES Expenditure Summary by Program 81 Operating Budget History 82 Staffing Levels 86 COMMUNITY SERVICES PROGRAM Community Services Organization Chart 89 Expenditure/FTE Summary 91 Police Organization Chart/FTE Summary 92 Department Description and Performance Measures 93 Police Administration 94 Police Operations 98 Police Support Services 102 Library Organization Chart/FTE Summary 106 Department Description and Performance Measures 107 Library Administration 108 Library Reader Services 112 Library Technical Services 115 Library Circulation 117 Social Services and Community Events 120 PUBLIC WORKS PROGRAM Organization Chart 123 Expenditure/FTE Summary 125 Department Description and Performance Measures 126 Public Works Public Works Administration 128 Parks Maintenance 131 Parks and Groumds-Historical 134 Recreation 135 Street Maintenance 137 PW Engineering 140 Fleet Maintenance Historical 143 Property Management Historical 144 Water 145 Sanitary Sewer 149 Stormwater 152 Street Lights and Signals 155 COMMUNITY DEVELOPMENT PROGRAM Organization Chart,Expenditure/FTE 157 Department Description and Performance Measures 158 Community Development Community Development Planning 160 Building 164 Economic Development 167 Development Services Historical 170 Community Planning Historical 171 POLICY AND ADMINISTRATION PROGRAM Organization Chart 173 Expenditure/FTE Summary 174 Mayor& Council Organization Chart 175 Department Description and Performance Measures 176 Mayor and Council 177 City Management Organization Chart/FTE Summary 179 Department Description and Performance Measures 180 City Manager's Office 181 Human Resources 183 Risk Management 185 Central Services Organization Chart/FTE Summary 188 Department Description and Performance Measures 189 Communications 191 Municipal Court 194 City Recorder/Records 196 Fleet Maintenance 200 Property Management 202 Finance and Information Services Organization Chart/FTE Summary 204 Department Description and Performance Measures 205 Finance and Information Services Administration 206 Financial Operations 208 Utility Billing 210 Information Technology 212 Contracts and Purchasing 214 CAPITAL IMPROVEMENT PLAN Capital Improvement Plan Summary 217 Impact of CIP on Operating Costs 220 Prioritization and Development of the CIP 225 Streets 230 Parks 258 Water 288 Sanitary Sewer 302 Stormwater 309 Facilities 324 DEBT SERVICE Debt Service Summary 327 Outstanding Debt Issues 329 Debt Service Schedules General Obligation Bond-Library 330 General Obligation Bond-Parks 331 General Obligation Bonds Summary 332 Tigard Transportation Build America Bond 333 Tigard Transportation Build America Bond Summary 334 Assessment-69th Avenue Local Improvement District 335 Assessment-Bancroft Improvement Bonds Summary 336 Water Revenue Debt-Water Revenue Bond 2012 337 Water Revenue Debt-Water Revenue Bond 2015 338 Water Revenue Debt-ARRA Water Loan 339 Water Revenue Debt Summary 340 FUND SUMMARIES Fund Summaries Introduction 341 General Funds General Fund 342 Enterprise Funds Sanitary Sewer Fund 346 Stormwater Fund 348 Water Fund 349 Water CIP Fund 352 Water Debt Service Fund 354 Water Quality/Quantity Fund 355 Special Revenue Fund Building Fund 357 City Gas Tax Fund 360 Criminal Forfeiture Fund 362 Electrical Inspection Fund 363 Gas Tax Fund 364 Library Donations &Bequests Fund 366 Parks Bond 367 Parks SDC Fund 368 Parks Utility Fund 369 Street Maintenance Fund 370 Transportation Development Tax 372 Transportation SDC Fund 373 Urban Forestry Fund 374 Underground Utility Fund 375 Debt Service Fund Bancroft Debt Services Fund 376 General Obligation Debt Service Fund 377 Capital Projects Fund Facilities Capital Projects Fund 378 Parks Capital Fund 379 Transportation CIP Fund 380 Internal Services Funds Central Services Fund 382 Fleet/Property Management Fund 384 Insurance Fund 385 APPENDIX Schedule of Appropriations 387 Financial Policies 398 Glossary of Budget Related Terms 405 Advisory Committees 409 Staffing Summary 412 Management/Professional Group Salary Schedule 414 Tigard Police Officers Assn. Salary Schedule 419 Oregon Public Employees Union Salary Schedule 420 1 • • 4 r• y•. f r, .� �f •r leilkdr • .. .... - 1• - it 1 • 1 •L h • L o ,I r �ti ,... i "..i . A Tigard Skate Park, located near Tigard City Hall. Photo by SkateOregon City of Tigard I ADOPTED BUDGET I FY 2017-2018 FY 2017-2018 BUDGET TRANSMITTAL I am pleased to present the 2017-18 Adopted Budget for the City of Tigard. This balanced budget keeps the city on a path to barely maintain resources for current day-to-day city services as we contin- ue our focus on seeking a local option levy with Tigard voters - one of City Council's goals for 2017- 2019. Recently, Tigard polled voters in the first of three surveys to understand their views about Tigard ser- vices and taxes. The results showed an unsurprising gap: Tigard residents are very satisfied with city services and believe they get a good value for the taxes paid. Yet they didn't know that the city's reve- nues are not adequate to support the current level of city services. And they have no appetite for pay- ing increased taxes. With these findings, Tigard is committed to embark on a community education effort. We will convene a citizen committee to review what the city has done to manage its finances, and get their advice on what might gain support if the city was more effective communicating about the services that could be at risk if our budget situation continues unchanged. Recent annual budget messages have pointed out the reality that the city faces continually eroding day- to-day city services if we continue on our current financial path. I have asked the Budget Committee and City Council to commit to taking bold action so that the continual slow erosion of city services can be corrected. Without resolving to increase resources, the services that residents tell us they value will be at risk. Tigard continues to face a structural financial imbalance in which city expenditures grow slightly faster than our resources, even with the actions that we have taken to manage the growth in our costs. Although we are careful stewards of the funds the citizens entrust to the city,Tigard has reached a point where our programs and services cannot keep up with demand, and services cannot be added or expanded without additional resources. City services are already provided efficiently, and with current staffing, it is challenging to meet the ongoing service demands of our public or the com- munity we serve. Most city departments have not spent dollars budgeted for materials and services electing instead to create staff positions to provide resources to keep up with the demand for existing services. Even with these "trades", city staffing has only recovered to 2008 staffing levels while the city's population has grown over 10%in the last decade. As a growing city, financially unable to expand city services to keep up with demand for them, Tigard has maximized the fees and charges that could provide additional General Fund resources, and done all we can to enact revenue sources that don't need voter approval. Last year, the city implemented a Park and Recreation Utility Fee (PARF) that would generate $1.0 million annually that, together with the General Fund, supports the needs of a growing park system. The creation of the fee opened up choices for the Budget Committee to allocate the General Fund that was freed up by the park and rec- reation fee. For the upcoming year,with well over half of those resources invested in ongoing city ser- vices,the budget decisions were simpler and more limited. The City Council has asked about how we will be able to show that we are making wise use of the city's limited resources and illustrating to the public that we are using tax dollars wisely. This budget revamps the city's performance measures that have been reported at the division level so that we are reporting more visibly about how we manage the resources we have, through these measures and an annual report that will be unveiled later this year. We are good stewards of the public's resources, but even in our efficiency, the resources available are insufficient to meet the increasing demands of the community. INTRODUCTION-PAGE 1 FY 2017-2018 BUDGET TRANSMITTAL The choices for the adopted FY 2018 budget are straightforward, suggesting two themes of invest- ment for the available limited resources. First, the proposal invests any available resources in existing programs that represent a necessary cost of doing business so that we can attempt to keep our cur- rent service levels up with existing demands (such as the investment made to add police officers last year to maintain police response times for priority public safety calls). This means Tigard will not in- vest in expanding services or starting new programs or initiatives given the budget situation we face. Second, this budget proposes to invest in the education and support needed to ensure the success of a local option levy with voters early next year to continue to fund the city services they value. Com- bined, these proposals will cost the General Fund approximately $500,000 funded through General Fund resources that were made available when the PARF partially funded parks and recreation and freed up General Fund dollars. The budget includes investments, mostly in staffing, to provide the following city services: • Assistant Planner to support Tigard's Economic Development programs that support business retention and expansion and recruitment of new businesses., including brown- fields redevelopment,workforce development,and Enterprise Zones • Update the City's Indirect Cost Plan, last done in 2012 and helps us to properly allocate central service costs to other city funds and lessen the impact on the general fund. • Senior Project Engineer to help carry out the City's Capital Improvement Program and focus on needed transportation improvements. This position is mostly funded through the city's capital funds. • Management Analyst to assist with carrying out the City's capital improvement projects and implementation of System Development Charges which fund expanded infrastructure improvements to parks, streets, sanitary and storm sewer, and water systems. This service is also mostly funded by the city's capital funds. • Technical Services Librarian to ensure timely patron access to the 31,000+ items added to the Library each year. • Fleet & Facilities Manager to support maximum efficiency and cost savings in the divi- sion's operations, such as oversight of vehicle maintenance and repair, energy efficiency, maximum use of space property management and maintenance of aging buildings. This position is funded by a mix of all operations with city vehicles. • Police Community Engagement staff for supporting crime prevention, media contact, neighborhood involvement efforts, contacts with the homeless; and to support telling the story of the department's facility needs. • Supplies and equipment to ensure the Emergency Management program is prepared to respond and recover and operate in an emergency. PAGE 2- CITY OF TIGARD FY 2017-2018 BUDGET TRANSMITTAL • Continue the next step in building Tigard's recreation program with additional staffing for the program's third year to support community events and afterschool programs as part of an ongoing commitment. These services are funded by a General Fund transfer to the Parks and Recreation Fund. • Catch up on some deferred maintenance and replacement for Parks vehicles and equipment so aging assets are repaired or replaced sooner to minimize costly repairs and downtime. These needed investments are funded by the General Fund. • •Additional communication and survey support to pursue a local option levy in May 2018 Last year, the Budget Committee and City Council affirmed the need to advance a local option levy to Tigard voters to pay for the growth in day-to-day city services, such as parks, library, public safety and walkability needs. Tigard is still on that path to pursue a local option levy, now in consideration for May 2018. This could help the City Council consider whether to retain the Park and Recreation Fee long-term, and address Tigard's very low permanent property tax rate (for example, a local option levy of$1.00/$1000 of assessed value would keep Tigard's rate below the Washington County average and would raise about$6 million annually to maintain the city's day-to-day services). This year, the Budget Committee focused considerable time and discussion providing direction on the scope of the local option levy. They considered the results of the second citizen survey that shows that over half of surveyed residents are willing to vote for a property tax increases when they know what services will be provided. The committee affirmed the direction of the city to go out for a local option levy vote in May 2018. The Budget Committee's advice about this major request was timely and valua- ble to the city for deliberations during this year. I appreciate the Budget Committee's continued consideration and bold action to set Tigard on a more sustainable financial path. Respectfully submitted, Marty Wine City Manager INTRODUCTION-PAGE 3 COUNCIL GOALS Priorities for Council Attention and Action On March 7,2017 the Tigard City Council members adopted the city's goals for the next two years.Criteria for these goals included a policy-level focus;two-year timeframe;limited impacts on core service delivery; implementing the strategic plan;be achievable;and benefit the whole. 1. Advance a Local Option Levy and Facilities Bond to Voters to Increase Resources and Space for Day-to-Day City Services. ► Develop key messages to inform/educate the public about city services and funding challenges for outreach effort ► Develop and administer a second community survey or focus groups to test key messages for levy support ► Launch a comprehensive outreach campaign to inform and educate the community about specific funding challenges ► Develop and administer a third community survey or focus groups that tests support for a local option levy ► Quarterly briefings with City Council to plan for local option levy ► Using findings from completed outreach and research,draft local option levy alternatives for council consideration ► Present local option levy possibilities for council review;decision about whether to pursue a local option levy on the May 2018 ballot ► Launch education and information on levy proposal ► File ballot measure with Washington County for May election 2. Expand Recreation Opportunities for the People of Tigard. ► Continue to implement city recreation program in 2017-18 and 2018-19 adopted budget » Continue to implement recommendations of the Recreation Program Study from 2013 » Pilot for after school programming at Metzger » Add additional afterschool programs at other schools » Expand programs and classes with outside providers » Expand outdoor events(movies,concerts, pop-ups in the park) » Offer indoor events and programming using Fanno Creek House, Dirksen modular facility and school facilities ► Continue to pursue feasibility of partnership opportunities with other cities and organizations. » Discuss partnerships with the Tigard-Tualatin School District including programming and facilities at Templeton, Metzger,Alberta Rider,Tigard High School,and Art Rutkin sites » Form a Recreation Task Force made up of PRAB members to evaluate recreation partnerships and make recommendations to Council,including: o Explore partnership opportunities with the cities of Sherwood,Tualatin and Wilsonville o Prepare a white paper about recreation opportunities o Suggest recreation-related questions for the 2017 Community Attitudes Survey PAGE 4- CITY OF TIGARD COUNCIL GOALS 3. Make Downtown Tigard a Place Where People Want to Be. ► Focus on identifying and acquiring property and developing the Downtown Plaza. » Design and develop Tigard Street Heritage Trailhead plaza as a gathering place and event space » Complete design and engineering for Main Street at Fanno Creek public space » Evaluate locations for other plaza/public space, including as part of Civic Center visioning ► Make Downtown Tigard a livable community with something to offer residents 18 hours a day,7 days a week; develop housing units within Downtown. » Complete cleanup and redevelopment of the Main Street at Fanno Creek property into a mixed use building and public space » Complete Metro grant funded pre-development projects to attract new housing/mixed use development,including affordable housing,and engage with developers » Build the capacity of the Tigard Downtown Alliance to produce programs and projects that meet the Council goal » Work with a range of community groups to design and program the Tigard Street Heritage Trail » Enable existing businesses to improve their properties and attract new businesses to vacant buildings through the Urban Renewal Improvement Matching Grant Program » Partner with the TDA to pursue Oregon Main Street grant funding for property improvements. ► Implement Downtown Projects. » Main Street Green Street Phase II » Tigard Street Trail » Fanno and Main 4. Pursue Development of Light Rail Along the Southwest Corridor. ► Advocate for Light Rail to come to Downtown Tigard » Support request to the State Legislature for$150M in state lottery funding for the Southwest Corridor Project. » Support legislation to grant the Metro Council authority to consolidate multijurisdictional land use actions involving the SW Corridor into a single decision and expedited land use appeal process. ► Adopt a Locally Preferred Alternative(LPA)in 2018 that advances Tigard's land use and transportation priorities: » Direct service to downtown Tigard » Vehicle and pedestrian crossing at Ash Avenue ► Development of three light rail stations including one Downtown and two in the Tigard Triangle » Structured parking facilities in downtown,the Triangle,or both districts,to be made available for short- term public parking(non-commuters) » Implementation of Shared Investment Strategy projects that enhance the walkability and connectivity of the community near transit stations » Construction of affordable housing in the Triangle and downtown near transit stations,including replacement housing for"at risk" units due to SWC light rail construction concurrent with,or prior to, light rail construction » Mitigation and enhancement of sensitive lands,congested intersections,and other community assets due to light rail construction and operation. INTRODUCTION -PAGE 5 COUNCIL GOALS » Adoption of design standards and guidelines in TMC Title 18 to ensure that the quality of light rail components meet a high standard of urban design. » Effective outreach and communication with impacted neighborhoods. Environmental justice for low- income or non-English speaking residents for whom impacts are most disruptive. » Effective outreach and communication with impacted businesses. Economic development support for displaced or impacted Tigard businesses. » Execution of an intergovernmental agreement with TriMet for Services Related to Design Review, Permitting,Shared Parking and Facilitation of Affordable Housing » Participation on a Sustainable City Year Program multi-jurisdictional team to support City of Tigard goals in the SWC. 5. Implement Tigard Triangle Strategic Plan. ► Consider Lean Code and Plan Amendments » Lean Code(Describes development) » Zoning Map(Designates zoning on specific property) » Transportation System Plan/TPR Analysis(street network map,streets with bike facilities,alley map) » TTSP(Describes the vision for the Triangle) ► Infrastructure Planning » Triangle Stormwater Implementation Plan (Area-wide stormwater management) » 72nd Avenue Study(capacity and ultimate street section design) ► Development of Funding Tools » Establish Urban Renewal Agency—public vote on UR plan 6. Annex Territory into the City. ► Prioritize annexation of islands including a strategy and incentives. » Review overall project approach,draft letter to island residents,outreach plan, potential incentives and legal process with council—1st week in March,2017 » Schedule and conduct small group meetings/conversations, identify incentives—March—April,2017. » Follow-up on incentives,develop schedule for hearings and final action—May—July 2017. » Develop a strategy for communication and outreach to residents,with the Council in the lead for outreach. » Develop a strategy for future annexations of the remaining Urban Growth Boundary(UGB). » Beginning July,2018 develop a work plan for future annexations of the UGB. Include dates and deadlines for needed studies and outreach. Identify logical phasing options. Present work plan to Council by the end of 2018. Issues for Further Council Discussion and Policy Direction Topics will be scheduled for workshop meetings(3`d Tuesday)or study sessions in 2017-18 ► Affordable Housing:consider additional program or policy initiatives ► Reports on Task Force on Homelessness ► Plan for Council Goals in 2017-2021: » Urban Growth Boundary Expansion/River Terrace South » Pedestrian Connections:Sidewalks, Pathways and Trails program PAGE 6 - CITY OF TIGARD CITYWIDE PERFORMANCE MEASURES Between 2012 and 2014, the City of Tigard began a journey to define its sense of place and the strate- gic direction it wanted to take over the next 20 years. One of the recommendations of the 2012 Mayor's Blue Ribbon Task Force called for developing "a strategic plan that articulates a clear vision for the city." Ideas ultimately coalesced around a vision for Tigard to become a healthy, walka- ble and interconnected community for all. In 2014, city staff met and talked with more than 1,200 residents and community groups about this proposed direction. We met with citizen boards, at school meetings, in neighborhoods, with service groups and at events like the Downtown Tigard Street Fair. We engaged more than 1,200 residents to gauge whether we had captured their vision for Tigard. A detailed account of our outreach can be found in this presentation and memo. In 2014, the City Council adopted the vision the Strategic Plan with a strong vision and roadmap for the future: ►Vision "The most walkable community in the Pacific Northwest where people of all ages and abilities enjoy healthy and interconnected lives." Goal The strategic plan will provide guidance and direction for the city's priorities over the next 20 years. Proactive planning for the future will provide an opportunity to grow the city in a way that is thoughtful and unique by leveraging and building on Tigard's existing strengths. 7x 7e I John Tigard House Museum INTRODUCTION-PAGE 7 CITYWIDE PERFORMANCE MEASURES Starting with the FY 2017-18 Budget, Tigard will start measuring against the four goals of the strategic plan. These performance measures are selected from the department measures found in the program sections of the budget document and are still a work in progress as citywide performance measures. GOAL 1: WALKING AND CONNECTING Facilitate walking connections to develop an identity Objective Measure FY 14-15 FY 15-16 FY 16-17 FY 17-18 Actual Actual Revised Target Measure the progress Rating of the City's Walk of Strategic Plan Friendly Assessment Not Honorable implementation Ranked Mention Ensure adequate park Amount spent per acre $3,645 maintenance funding to maintain park land Create a safe trails for Number of hours spent by Police Bike & pedestrians and non- --- 335 349 350 Pedestrian Patrol (in motorized vehicles hours) PAGE 8- CITY OF TIGARD CITYWIDE PERFORMANCE MEASURES GOAL 2: GROWING AND PLANNING Ensure development advances the vision Objective Measure FY 14-15 FY 15-16 FY 16-17 FY 17-18 Actual Actual Revised Target Monitor the Valuation of $10,078,988 $9,020,503 $13,604,730 $19,230769 workload of building construction per inspectors building FTE (8.8 FTE) (9.0 FTE) (13 FTE) (13 FTE) Ensure streets are in Overall Pavement 70.3 70.3 70.3 fairly good condition Condition Index INTRODUCTION-PAGE 9 CITYWIDE PERFORMANCE MEASURES GOAL 3: Engaging and Communicating Engage the community through dynamic communication Objective Measure FY 14-15 FY 15-16 FY 16-17 FY 17-18 Actual Actual Revised Target Support Strategic Plan by engaging and connecting with the Total program/school 28,793 29,000 29,500 community visit attendance Engage the community and advance the vision; Number of attendees at 80 215 240 260 support and enhance the State of the City community gatherings Engage the Total number of community and advance the vision; followers to City's main ___ ___ 5,625 7,315 Facebook and Twitter support and enhance ' community gatherings accounts Engage the community and advance the vision; Number of Cityscape ___ 2,149 2,264 2,500 support and enhance subscribers ' community gatherings PAGE 10- CITY OF TIGARD CITYWIDE PERFORMANCE MEASURES GOAL 4: Financing and Sustaining Fund the vision while maintaining core services FY 14-15 FY 15-16 FY 16-17 FY 17-18 Objective Measure Actual Actual Revised Target Continue being good stewards of city resources by Total Library Volunteer --- 17,917/8.6 18,800/9.0 19,750/9.5 leveraging community Hours/FTE equivalent partnerships Continue being a good %of Library collection stewards of city that was borrowed at 83% 82% 82% 85% resources least once by a person during the year Maintain a positive bond rating to keep Bond rating from the cost of borrowing Moody's and Standard Aa2/AA Aa2/AA Aa1/AA Aa1/AA low and Poor's INTRODUCTION-PAGE 11 CITY INFORMATION TIGARD AA GLANCE The City of Tigard strives to be an orpMi#ation that is known Ear its re spect Form of G overcommit and cafe for others as well for getting it done and doing the right thing.With The Citvof Tigard uns over 2E)employees the City of Tigard ensures qualits services through b key incorporated in 1961. departments. An elected Mayor and four Council members who Central comprise the CityCouncil Services I its Record govern the Cityof Tigard C:,oznm,,nication, The orgy am-ter establishes Faciiitie3 Flee, a Mayor/Council form of Public Works iunieipilC'oiut City government. Engineer Management Park..&Rev, [xty3•fi s Members of the CityCouncil Sweet,Storm OffietHum= are elected at large to serve atW 'Arte, Rassoig� Risk Sanitary Sewer 3.i mit four-year terms. The Mayor presides at council meetings CitCouncil and is elected at-large fora represents the interest of die Tigard four-yeas term. Together, man cc r. comm,n,lti the Mayor and council InformationCommunity provide community Services Services Ate;,, Utihtg leadership,develop policies PoliLi to guide the cite in delivInformationInformationSocial£ o Teehnd C'o�m services and achievingCorltoc Comamuni Events community goals,and Putclus' . Development encourage citi2en avateness Planning, and involvement. Etvltg, Economic The CitvCounoil appoints Dezeloprnent the CitsManagef,who acts as the administrative head of the citvgovemment. The Tigard Vision and Values C1iFMaaage<15 responsible In 2014, City Council adopted a Sucre c Plan for Tigad h the for ensuring council policies are implemented using ernphazis_ on connecting people and places-with a goal of trraking resources appropriated by the Tigard the most walkable comps lathy in the Pacific h'ort st Council to achieve desired where people of all ages and abilities enjoy healthy and service results in the itrxer-eotrtrecxedlives. community. In addition to. $tet viaion,the cats maintains its three value=_ for =_to== u reflect and euabady.These values are: Respect and Care We-v.-ill treat people well Do the Right Thing ' e n7ll go the extra mile to eiceed i p dation=_ i Get it Done We focus on solution—notescue=_ PAGE 12- CITY OF TIGARD CITY INFORMATION TIGARD AT A GLANCE CITY INFORMATION i 't - Located in the beautiful Pacific Northwest,Tigard is part of ) 't the Portland, Oregon metropolitan area. Tigard offers a F - W°l`om`ro T i' unique mix of qualities that attract a growing number of TIGA�� residents and businesses. One of several suburbs of "p'"`°C'"Home. Portland, Tigard is considered safe, livable, and affordable. 1611 ii is Tigard is located in Washington County and is the thirteenth 'i <' .art 'riruirallr '0 largest city in Oregon. It is centrally located, surrounded by Illik a :-A. 0 :E Portland, Lake Oswego, Beaverton, and Tualatin. It is conveniently located, directly off of the I-5 and Highway 217. One of area's largest shopping malls, Washington y Square,is located in Tigard. F Population Facts I It�� Population Estimate(2016): 51,253 Median Age(2014): 38.240 „ - 7,ay1 'L /4- 1 iE Average Household Size(2015): 2.51 . High School Education or higher(2015): 91.9% • '4F( 1 i -.•iui. ' t� > ii S Bachelor's Degree or higher(2015): 42.6% .? rfr - f • 1.I b + I ' Cost of Living Facts70 •fjAii Median Household Income(2015): $62,048 Unemployment Rate(2015): 3.4% - Estimated Median House Value(2015): $302,500 / f;J�; - Home Ownership Rate(2015): 59.7% ° Total Housing Units(2015): 20,827 Climate Elevation: 300 ft. Average Daily High Temperature Jul: 79 F Average Annual Low Temperature: 34 F Average Annual Rainfall: 39.0" Number of Businesses (2017): 2,976 Land Use Top Employers (2017) Commercial(Acres,%): 7.4% Comcast of Oregon Inc 624 Industrial(Acres,%): 9.7% Nordstrom 422 Mixed-Use(Acres,%): 11.2% Costco Wholesale Corporation 398 Residential(Acres,%): 64.8%* Macy's Federated Department Store 372 Parks&Recreation(Acres,%): 6.7% Oregon Public Employees Retirement System 364 The Cheesecake Factory 250 *Total does not equal 100%because of Scholls Ferry Road Gerber Legendary Blades 232 designated as Washington County zoning. Wumbler Services dba ServiceMaster Solutions 220 Home Depot Inc 207 Source:US Census Bureau,City of Tigard-Community Development&Finance Po•ulation b ear 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 45,500 46,300 46,400 46,715 47,470 47,700 48,695 48,415 48,695 49,774 50,444 51,253 INTRODUCTION-PAGE 13 CITYWIDE ORGANIZATION CHART - BY PROGRAM CITY OF TIGARD [ •,, CITIZENS OF TICARD 1 r , . Mayor&City City Attornc c Council City Manager l Central Services City Management Community Finance& Library Police Public Works Development Information Services Community Design& Human Resources Plazuvng Administration Administration Administration Administration Communications City Recorder/ Risk Management Building Financial Operations Circulation Support Services Public Works Engineering Records Municipal Court City Manager's Office Economic Development Information Services Reader Services Police Operations Parks Maintenance Fleet Maintenance Utility Billing Technical Services Recreation Property Contracts&Purchasing Storm Water Management Water Sanitary Sewer Street Maintenance Street Lights& Signals Vr 'r' t:11 111.1 [J14-2 4 Strategic Plan u -riT+ r MI r PAGE 14- CITY OF TIGARD CITY OF TIGARD MAP l 4 Oregon HILLmSBORO 11„ giMitaillii_ A a i 111 - • ,IMFAilliWII4r-/ 1 *1/4* ..„141VIZ- , - aip• . °_ , p----,... PORD1 AND L 0 1 Ai• -KJ 8_E.A_V-E-R"T"0 N /Ilk _ I II -litippliki, �'r r V illr'47ilmai) ;, . opis II 9j 7-1_ NNe. i 1 i LAKEPOSWfC�'O \ r g.---iiiir y we* 61,101 J wit .► \_ ILTIOIATL A, TAN. _ ` , J A SHEILWiz OD Zi ,. All INTRODUCTION -PAGE 15 • _ 1111 --_ Kg 4140 gf; — � � • Northview Park This small neighborhood park was named for the view to the north and west, toward the Murray Hills area of Beaverton. It was donated to the city in 1999 to be used as a city park. City of Tigard I ADOPTED BUDGET FY 2017-2018 PAGE 16- CITY OF TIGARD USER'S GUIDE TO THE BUDGET DOCUMENT The budget document describes how the City of Tigard plans to meet the needs of the community. It is also a resource for citizens interested in learning more about the operation of their city government. The city budget fulfills several functions: The budget is a communication tool. It explains the various demands, needs, constraints, resources and opportunities it faces. It communicates the choices made and the direction in which the city is headed. The budget is an important policy document. Through the annual budget process, city operations and processes are reviewed in a comprehensive manner. The city reviews the needs of the community, priorities and goals, and then matches resources against those needs, priorities, and goals. Resources are limited, so choices must be made. The annual budget reflects those choic- es. The budget also serves as an operational guide. It identifies work programs and goals to be achieved for each city department or division in the coming fiscal year. The budget is an accounting document. It establishes guidelines that the city uses to measure and control expenditures and to track its revenues. The budget document has been organized to assist the reader in understanding how and why the city budgets and to provide summary level information at the beginning of the budget document with more detailed information at the end. The document provides high level summary in further detail, each sec- tion of the document is also arranged in this manner. The City of Tigard's budget document is divided into the following sections: Introduction The Introduction contains the Budget Transmittal from the City Manager. This letter summarizes the major provisions that have been included in the FY 2017-18 Adopted Budget. It includes a discussion of the major policy issues that were considered and major changes from last year. This section also contains what the council plans to focus on through 2018, providing the foundation and direction for many of the choices made in constructing this budget. Also included is general city information about Tigard,including a map that shows the city's boundaries. READER'S GUIDE-PAGE 17 USER'S GUIDE TO THE BUDGET DOCUMENT Reader's Guide Reader's Guide provides an overview of the budget process, the basis of budgeting, and the budget structure. This section is designed to help familiarize the reader with the city and the budget. Budget Summary The Budget Summary is designed to give the reader an overall view of the entire city budget. This section contains summary charts and information to provide a one-stop picture of the budget. These high-level summaries provide an easy reference for overall city trends and conditions. This section also presents the Comprehensive Long Term Financial Forecast. The Financial Forecast projects city revenues and expenses for major operational areas of the city over the next five years, based on current conditions. The city uses the forecast to identify future trends, needed corrective ac- tion, and to forecast the success of current financial efforts. Revenue Analysis The Revenue Analysis section contains information about the city's primary sources of revenue across all funds. This section explains Oregon's property tax system and summarizes the City of Tigard's property tax revenues and assessed valuation. This section also provides historical trend information for each of the city's major revenue categories. Program Summaries The city's operating budget is organized by major functional program areas: Community Services, Pub- lic Works, Community Development and Policy and Administration. Each functional area contains one or more operating departments or budget units. The Program Summaries section provides de- tailed information for each program area by department and budget unit. The information in this sec- tion includes a program-level narrative and summary expenditures and authorized position counts. The Program sections include a narrative for each budget division presenting the long term results the unit is working to achieve, a description of the unit's services and activities, FY 2016-17 goals and ob- jectives, accomplishments for the prior fiscal year, and major highlights of the unit's budget. This sec- tion also includes workload indicators for each unit showing how much work it has accomplished in the past and how that workload is expected to change in FY 2017-18. Performance measures show the progress of each unit in achieving its long term results. PAGE 18- CITY OF TIGARD USER'S GUIDE TO THE BUDGET DOCUMENT Community Services Program Community Services includes budget appropriations and explanatory material for the Community Ser- vices Program. The Community Services Program includes Police, Library and Social Services and Community Events. Public Works Program Public Works section includes budget appropriations and explanatory material for the Public Works Program. The Public Works Program includes Public Works Administration, Engineering, Parks Maintenance, Recreation, Sanitary Sewer, Stormwater, Street Maintenance, Street Lights and Signals, and Water. Community Development Program Community Development section includes budget appropriations and explanatory material for the Community Development Program which includes Community Development Planning, Building and Economic Development. Policy and Administration Program Policy and Administration section includes budget appropriations and explanatory material for the Mayor and Council, City Management, Central Services and Finance and Information Services. Capital Improvement Plan This section provides information about the city's five-year capital improvement program. It includes information about major construction and capital acquisition projects that are planned during FY 2016- 17 as well as projections of capital needs over the following four years. Debt Service The Debt Service section presents information on the City of Tigard's outstanding long term debt. This section shows current and future debt service requirements, calculations of debt ratios, the com- parison to statutory debt limitations, and debt service schedules. READER'S GUIDE-PAGE 19 USER'S GUIDE TO THE BUDGET DOCUMENT Fund Summaries The Fund Summaries section shows the city's fund structure and detailed fund reconciliations for each fund managed by the city. A fund is a self-balancing set of accounts and is used to track revenues and expenditures for specific operations. Under Oregon law and "accounting principles generally accepted in the United States of America," revenues and expenditures of individual funds may not be co- mingled. This section shows current and historical information on the resources and requirements of each of the city's funds. Appendix The Appendix section contains a variety of other budget-related information to assist the reader, such as salary schedules, staffing summary, the city's financial policies, and a glossary of terms used in the budget. This section also includes a listing of advisory board and committee members. lik I...-1 • - ,4. ' „ 1 . n , k‘ l'itiksrAl4 ' 0, ii, *. ,„..:, v, ,,, ,.. , .., .4„,. 04 ,..dr -444%* . s' .1. e'f,"; 1 b • .01 oat • • _may DOWNTOWN TIGARD ...MAIN STREET, STROLLING STREET PAGE 20-CITY OF TIGARD BUDGET PROCESS Budget Process The annual budget begins several months prior to adoption. In November and December, staff com- pletes a six year forecast of all revenues, expenditures and fund balances. The forecast takes the budget and known future changes in fees, technology, laws and impact of capital construction on operating costs. The forecast does not assume future decisions in staffing levels or proposed programs. By pro- ducing a forecast on known items, it allows the city to see the size of decisions that need to be made. As the city works through the budget process in the following months, the forecast is continually up- dated. The City Manager reviews the forecasts for all funds and directs which future expenditures must be postponed or eliminated to ensure a stable financial future, but still provide the necessary resources to continue to provide current services at the same level of service in the future and accomplish city goals that are set by council in December. Budget parameters and guidelines for the coming fiscal year are set in relation to the finalized five year forecast. Guidelines can include the number of additional or reduced staffing allowed in the budget requests, changes in programs, equipment replacement, etc. In January, department staff prepares their requested budgets to fulfill City Council goals set for the coming year. These goals and the necessary resources to accomplish them are included in the budget requests and may require adjustments to the forecast and budget guidelines. After departments submit their requested budgets, Finance staff and the City Manager review the re- quests and meet with the departments to discuss the requests and obtain additional information to as- sist with their analysis. In March and April, Finance staff finalizes their budget analyses and meets with the City Manager and department directors to review the requests. The City Manager makes decisions on the requested budgets,which are then incorporated into the proposed budget. In April and into May, the City Manager presents the proposed budget to the Budget Committee. The Budget Committee, in accordance with Oregon Budget Law, is made up of the City Council and an equal number of citizen members. In Tigard's case, the Budget Committee is comprised of the Mayor, four council members, and five citizens. All budget meetings are open to the public and are required to be advertised as such. At each budget meeting, time for public comment and input is provided. Af- ter all input has been received, the Budget Committee approves the budget with any changes and for- wards it to the City Council for adoption. In June, the City Council holds another public hearing to allow for additional public comment. After the public hearing, the approved budget is adopted by City Council resolution. The adopted budget takes effect on July 1. According to Oregon Budget Law, a budget must be adopted prior to July 1. READER'S GUIDE-PAGE 21 BUDGET PROCESS Budget Timelin • Finance staff updates the five year revenue and expenditure forecasts and sets growth trends and baselines. November • City Manager reviews forecasts and sets guidelines and policy. December • City Council establishes goals for the year. • Finance staff prepares budget instructions, provides training as required, and distributes budget guidelines to department staff. • Departments prepare budget requests for review by Finance staff. • Finance staff reviews requests and prepares budget analysis. January • Departments and Finance staff review budget requests • The five year forecast is updated based on requested budget amounts and projections for the current fiscal year. February • Requested budgets and budget analyses are submitted to the City Manager. Budget discussions between the City Manager, department directors, and Finance staff take place. • Finance staff updates five year forecast based on proposed budget. • The proposed budget document is produced by Finance staff. March-April • Budget Committee meetings are advertised. • The City Manager's proposed budget is submitted to the Budget Committee. Public meetings are held to present the proposed budget to the Budget Committee to discuss and to allow citizen comment. The Budget Committee makes changes and then approves the budget before April-May forwarding it to the City Council for adoption. • Finance staff updates five year forecast based on approved budget and revised projections for current fiscal year revenues and expenditures. • Public Hearing Notice for Budget Adoption is advertised. • A public hearing before City Council is held to allow citizens to comment on the approved budget. After the public hearing, the June Approved Budget is adopted by City Council resolution. • Finance staff updates five year forecast based on adopted budget. • The adopted budget document is produced by Finance staff. July • The adopted budget takes effect. PAGE 22-CITY OF TIGARD BUDGET PROCESS Budget Revision Procedures Oregon Local Budget Law establishes procedures to revise the budget as events occur after budget adoption. The type of event determines the procedures to be followed. Budget Amendment The adopted budget appropriates contingencies in several funds. As allowed by Oregon Local Budget Law, contingencies cannot be used unless transferred to a specific appropriation by Council Resolution amending the budget. Budget amendments during a fiscal year cannot exceed 15% of fund appropriations without approval of a supplemental budget. Supplemental Budgets In accordance with Oregon Local Budget Law, a supplemental budget is required to appropriate in- creased resources within a fund (except for gifts,grants, and donations), or if total budget amendments in a fund exceed 10% of the existing appropriations. If at least ten taxpayers make a written request within ten days of the notice, the council must refer the supplemental budget to the Budget Committee prior to consideration and action. READER'S GUIDE-PAGE 23 BASIS OF BUDGETING The basis of budgeting is largely the same as the basis of accounting with a few exceptions. Budgets are prepared in accordance with the modified accrual basis of accounting for Governmental Fund Types. Proprietary Fund Type budgets follow the accrual basis of accounting, with the exception that depreciation is not shown as a budgetary expense. Proprietary funds also accrue compensated absenc- es when incurred and become a fund liability. In the governmental funds, compensated absences are paid from current resources and are reported as an expenditure in the year they are paid. And finally, both governmental and proprietary funds show debt service proceeds as a resource and debt service payments as an expense under the budgetary basis of accounting. Activities of the general fund, special revenue funds, debt service funds, capital project funds, enter- prise funds, and internal service funds are included in the annual appropriated budget. Annual appro- priations lapse at the end of each fiscal year (June 30). The level of budgetary control (that is, the level at which expenditures cannot legally exceed the appropriated amount), is established at the program level within each individual fund. The city maintains an encumbrance accounting system as one tech- nique of accomplishing budgetary control. R ' �-.�.�� :\1to •`\:\l.l�; • �oaayP walk begins here. • Tigard City Council adopted a Strategic Plan to make Tigard the most walkable city in the Pacific NW where people of all ages and abilities enjoy healthy and interconnected lives.In honor and celebration of this goal,the city hosts walking events that feature different parts of the city and share new and interesting places to walk that residents might not know about. PAGE 24-CITY OF TIGARD FUND STRUCTURE The City of Tigard uses various funds to account for its revenues and expenditures. A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts. Also, funds are categorized by fund type as defined by generally accepted accounting principles (GAAP) and Oregon Budget Law. The revenues in each fund may be spent only for the purpose specified by the fund. For example, the revenues in the Water Fund may be used only for purposes related to water operations. However, the General Fund is the primary exception to this rule. The General Fund is used to account for general- purpose revenues and operations of the city. City operations budgeted in the General Fund include, Police, Library, Parks, Planning and Mayor and Council. In FY 2017-18, the city will use the following fund types: • General: account for resources not accounted for in other funds. These resources support most central business services, public safety services, cultural/leisure services and some public development services. • Enterprise: account for goods or services which are provided on a continuing basis to the general public and are financed primarily through user charges. Enterprise funds in Tigard include: Sanitary Sewer, Stormwater, Water, Water CIP, Water Debt Service, Water Quali- ty/Water Quantity,and Water SDC. • Special Revenue: account for restricted resources designated for specific uses. In Tigard, these funds are Building, City Gas Tax, Criminal Forfeiture, Electrical Inspection, Gas Tax, Library Donation and Bequests, Parks Bond, Parks SDC, Park Utility, Street Maintenance, Transportation Development Tax, Transportation SDC, Underground Utility and Urban Forestry. • Debt Service: account for the accumulation of resources for the payment of debt princi- pal and interest. Bancroft debt service and general obligation debt service fall into this cate- gory. • Capital Funds: account for financial resources for the acquisition, construction and maintenance of capital facilities. These funds include Facilities Capital Projects,Parks Capi- tal and Transportation CIP. • Internal Service: Account for goods or services provided internally from one department to another. The Central Services Fund, Fleet and Property Management Fund, and Insur- ance Fund are the three internal service funds in Tigard. A Summary of All Funds is provided in the Budget Summary section to show a summary of each of the funds resources and requirements as budgeted and more detailed breakdown is shown in the Fund Summaries section. Resources include beginning fund balances, current revenues and transfers in from other funds. Requirements include operating expenditures, debt service, loans, capital improve- ments, transfers out to other funds contingencies and ending fund balances or reserves. The FY 2017- 18 budget is a balanced budget where total resources equal total requirements in each fund. READER'S GUIDE-PAGE 25 PROGRAM BUDGET STRUCTURE The city adopts and manages its budget by program. Each program is an aggregation of departments and their divisions that are similar in nature or function Program Department Division Administration Police Operations Support Services :......................................................................................................................................................................................:............................................................................................................................................................. Administration Community Readers' Services Services Library Technical Services Circulation :......................................................................................................................................................................................:............................................................................................................................................................. Social Services Social Services/Community Events Community Events Administration PW-Engineering Parks Maintenance Public Works Public Works Recreation Sanitary Sewer Streets Stormwater Water Community Planning Community Building Development Community Development Economic Development City Manager's Office City Management Human Resources Risk Management Mayor and Council Mayor and Council :.......................................................................................................................................................................................:............................................................................................................................................................. Design/Communications City Recorder/Records and Municipal Court Policy Central Services Administration Property Management Fleet Maintenance Administration Financial Operations Finance and Information Systems Utility Billing Information Technology Contracts and Purchasing PAGE 26-CITY OF TIGARD PROGRAM BUDGET STRUCTURE A breakdown of each of these programs, departments, and budget units' expenditures can be found in the individual program sections. In addition to the operating programs, the budget includes the following functions: • Debt Service includes appropriations for interest and principal on all types for debt, i.e. general obligation, local improvement districts, loans and both short term and long-term debt for construction projects. • Loans to the City Center Development Agency (CCDA), the city's urban renewal district, are for catalyst projects in the downtown plan. As the Urban Renewal District generates more tax increment financing revenues in the future, it will be able to finance its own pro- jects. Until then, the city may loan monies to the CCDA, which will be repaid as outlined in the intergovernmental agreement between the two entities. • Capital Improvement includes appropriations for all major construction project expendi- tures. Capital improvement projects are included in the long range plan for city facilities and infrastructure. • Transfers will be made between funds when the revenue received in one fund for an ex- pense that occurs in another fund or when city functions have more than one funding source. Another primary reason for transfers is for a fund to pay for services provided by another fund. • Contingency includes allowance for unforeseen needs that have not been planned for in the current budget and some reserves. Contingency can only be accessed by City Council reso- lution. READER'S GUIDE-PAGE 27 • er + '4 - F. • Jrs' tir+ -'fl:'j' ;.so-,• • yy 71� * 1• • i w • • .. I fes, � . ` .._••• `µ l L . • w: - 1•"c..-.r .r .5 +.{. • + :. __ v ' • .'`,' .}L, *' 4?�Ck .t'--tilt -. .: ;art' r _ F` •Y� ' . + � r. v. I'g'• 'T4r • it 4 L'r - - .. ar — .. --tit ... 11111111MIL f a • _ - 1 Summejeld Golf Course in Tigard, Oregon City of"Tigard I ADOPTED BUDGETI FY 2017-2018 PAGE 28-CITY OF TIGARD WHERE THE MONEY COMES FROM... Resources to meet the City of Tigard's obligations and service needs are derived from three primary sources: beginning fund balance, annual revenues and fund transfers. Beginning fund balance con- sists of revenues carried forward from previous fiscal years,including reserves for specific purposes (e.g., debt reserves and capital improvements) and monies used for cash flow. Annual revenues are those earned from city operations or taxes collected during the fiscal year. The principal sources of annual revenues are property taxes, utility fees and charges, other financing sources (bond proceeds), and building and development fees and charges. The third source is a transfer between funds to pay for direct or indirect costs. Transfers 13% Beginning Fund Balance 42% Current Revenues 43% Total Resources$219,909,514 Current Revenues$98,412,964 Resources Fines and Beginning Fund Balance $ 91,752,307 Forfeitures Interest 1% Earnings Current Revenues <1% Miscellaneous Property Taxes 17,571,473 zi Franchise Fees 6,238,652 Special Assessments 60,000 Charges far Services • Licenses and Permits 18,305,022 38°/ Proper-Taxes Intergovernmental 14,621,867 1840 Charges for Services 38,770,279 Fines and Forfeitures 735,476 Franchise Fees Interest Earnings 436,639 Intergovernmental Miscellaneous 1,673,556 15% Licenses and Permits Other Financing Sources - 18% Special Assessments Subtotal Current Revenue 98,412,964 <1% Fund Transfers 29,744,243 Total Resources $ 219,909,514 BUDGET SUMMARY-PAGE 29 WHERE THE MONEY GOES... City budgetary requirements fall into three primary categories: requirements, appropriations, and pro- gram expenditures (or operating expenditures). Requirements consist of all funds appropriated for use during the fiscal year plus reserve for future expenditures (ending fund balances), which are not appropriated and are not intended to be used. Reserve for future expenditures are available, but are intended for use in future fiscal years. Appropriations consist of funds available for use during the fiscal year and include program expenditures, debt service, capital improvements, transfers and con- tingencies. Program expenditures reflect the ongoing operating budget for the delivery of services. The following charts provide information about each of these major categories. Requirements Current Expenditures Operating Budget Total Reserve for Debt Service Appropvatioro Future 63°o E�peuditures Loan to CCDA 37% Capital Improvements Contingency Subtotal Current Expenditures Fund Transfers Total Requirements$219,909,514 Subtotal Total Appropriations The total requirements of the FY 2017-18 city budget are $219,909,514. Of that amount, 63% is ac- tually appropriated for use during the fiscal year, including $4.5 million in contingency. The remain- ing 37% is reserved for future expenditures. The reserves are available but are not intended to be used during the fiscal year. PAGE 30-CITY OF TIGARD WHERE THE MONEY GOES... Total Appropriations $139,022,540 Fund Transfers 22% Contingency 3% Program Loan to CCDA Expenditures 0% 46% Capital Improvemen • 21% Debt Service 8% Fiscal Year 2017-2018 total appropriations are $139,022,540 and consist of several fund subcatego- ries. Of this amount, Program Expenditures, the city's operating budget, account for 46% of the to- tal. Appropriations are also established for debt service, capital improvements, transfers between funds, and contingencies. Debt service accounts for 8% of total city appropriations and pays princi- pal and interest on outstanding assessment bonds, loans, voter-approved General Obligation bonds and revenue bonds. Capital improvements account for 21% of total appropriations and consist of major construction or acquisition projects that add to or extend the life of major city facilities and assets. Transfers be- tween funds total roughly 22% of appropriations. Money is transferred between funds to share re- sources or to pay expenses incurred in one fund that also benefit the program in one or more addi- tional funds. Contingencies account for 3% of total appropriations and are used to pay for unex- pected expenses. No money can be spent directly out of a contingency account; if needed, money must be transferred from contingency to another expense category by resolution of the City Council. BUDGET SUMMARY-PAGE 31 WHERE THE MONEY GOES... Program expenditures are the operating budget of the city and are the heart of the city's budget. Pro- gram expenditures pay for the day-to-day costs of running the city and providing services to citizens. Program expenditures may be looked at from several different perspectives. Each perspective pro- vides a different view of the use of these dollars. The following charts provide three different analyti- cal views of the city's program expenditures. Program Expenditures $63,651,324 Policy& Administration 18% Community Community Service Development 38% 10% Public Works 34% Program Expenditures by program shows the major functional areas that make up the total city oper- ating budget. The largest functional areas within the operating budget are the Community Services (38%) and Public Works (34%) programs. The Community Services program consists of Police ser- vices, Library services, and city grants to social service agencies and community events. The Public Works program consists of services that operate and maintain the city's infrastructure (streets, water, parks and grounds, sanitary sewer, and storm water). The Policy and Administration program ac- counts for 18% of the total operating budget and includes the central city management, administra- tive functions, fleet maintenance, city facilities maintenance, Finance, and Information Technology. The Community Development program accounts for 10% of the total operating budget. This pro- gram area includes building permits and inspections, and land use planning. PAGE 32-CITY OF TIGARD WHERE THE MONEY GOES... Another way of looking at the city's program expenditures is by department. This view reflects the administrative structure of the city. The largest city department is Public Works with 34% of the budget. Public Works is followed by Police with 27%, Library and Community Development with 10% each, Financial and Information Services 8%, Central Services with 6%, City Management with 4%, and the Mayor and City Council along with Social Services and Community Events at less than 1% each. Program Expenditures Total Operating Budget by Department $63,651,324 Community Development Public Works 10% 34% Social Svcs& Financial&Inib Corn Events Svcs <1% 8% Libran- 10°% Central Services 61 PoLcz City --ca �rManagement _—_Mayor& 4 Council <1% Finally, the third way to view the Program Expenditures is by major object category. Roughly 54% of the operating budget is for Personal Services which are the salaries and benefits for staff who are operating the programs and providing services to the public. Materials and Services, supplies, profes- sional services, small equipment, etc., account for 25% of the operating budget. Capital Outlay (purchases of equipment or vehicles) necessary to running programs and providing services accounts for about 3% of the operating budget. Finally, Interdepartmental expenses pay for services provided within the city and make up 18% of operating expenses. Program Expenditures Total Operating Budget by Category $63,651,324 Materials& Services 25% Interdepaittnental 8% Personal Services 54% Capital Outlay 3% BUDGET SUMMARY-PAGE 33 FUND BALANCE Beginning Fund Balances $91,752,307 Internal Sernces Funds 2% General Fund 16°% Enterprise Funds Special RecenneF ds 45% 34 DebtFu dps-talProject Funds 1% 2% For the 2017-2018 Fiscal Year, the total beginning fund balance of all city funds is $91,752,307. The above chart breaks this total out into the following fund categories: General Fund, Enterprise Funds, Capital Project Funds, Special Revenue Funds, Debt Funds, and Internal Service Funds. The General Fund beginning fund balance is projected to be $14.8 million for fiscal year 2017-2018. A beginning fund balance is maintained to provide cash flow for specific operations until budgeted year revenues are received. In the General Fund, enough beginning fund balance needs to be main- tained in order to make payroll and pay bills until Property Tax collections arrive in November. The amount needed is roughly 25% of the operating budget. In addition, the fund balance provides the funding stability to meet the city's needs projected in the Six Year Financial Forecast. The largest portion of the beginning fund balances is made up of just over $41.4 million in the En- terprise Funds. These funds are dedicated to the operation, maintenance, and capital investment of the city's sanitary sewer, storm water, and drinking water systems. The overall fund balance of the Enterprise Funds will continue to decline as the Lake Oswego / Tigard Water Partnership Project nears completion and payments are made. Bonds were issued for this project in 2015 and the Water and Water Debt Funds continue to see large payments make for the project thereby reducing the overall fund balance of the Enterprise Funds. The Capital Project Funds have a budget FY 2017-2018 combined beginning fund balance of $1.6 million for parks development, transportation capital improvement projects, and facilities projects. The purpose of the capital project funds are to provide a single fund category in effort to better track the expenditures related to the projects. The Capital Funds receive transfers from various funds to cover the cost of the project, and, as such, the fund balance of these capital project funds should stay low. PAGE 34-CITY OF TIGARD FUND BALANCE Special Revenue Funds combine for a beginning fund balance of$30.8 million in 2017-2018. Special Revenue Funds include the Gas Tax Funds,Parks Utility Fund, Urban Forestry Fund,Building Fund, Electrical Inspection Fund, and Criminal Forfeiture Fund. The overall combined fund balance of the Special Revenue Funds continues to grow due primarily to the growth occurring in Tigard, especially related to the River Terrace development. Developers continue to pay in to the Special Revenue Funds for future infrastructure needs resulting from the development. The primary revenue for the Gas Tax Fund is from a tax on motor vehicle fuel imposed by Washing- ton County and the State of Oregon. The City Gas Tax Fund was created to account for a local fuel tax imposed by the city,which went into effect in April 2007. Currently, the roughly half of the reve- nues in that fund are dedicated to repaying debt for the Greenburg Road/Pacific Highway intersec- tion. In addition a portion of City Gas Tax will begin to be used for the Hunziker Industrial Core capital improvement project during the 2017-2018 fiscal year. The city has two debt funds, General Obligation Debt Service Fund and the Bancroft Bond Debt Service Fund. With a combined beginning fund balance of just over $1 million, these funds are spe- cifically dedicated to the retirement of both General Obligation and Bancroft debt outstanding. The city's Internal Service Funds provide services to other city departments on a reimbursable basis. They have a combined beginning fund balance of$2.1 million for fiscal year 2017-2018. A signifi- cant portion of this fund balance is in the Insurance Fund. This fund provides coverage for losses unfunded by traditional insurance policies, management of insurance/claim activity, and reduction of significant liability exposures. BUDGET SUMMARY-PAGE 35 ENDING FUND RESERVES SUMMARY BY FUND Where the prior page detailed the beginning fund balances, the schedule below outlines the anticipat- ed budgeted reserves (ending fund balance) of the city at the end of the 2017-2018 fiscal year. The schedule also includes the previous three years of history for the funds. The General Fund appear to have a large increase in reserves largely due to an underestimation on development charges associated with the River Terrace subdivision in the 2015-2016 fiscal year as well as lower than anticipated ex- penditures during the same fiscal year. Change FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2018 from Funds Actual Actual Revised Proposed Approved Adopted Revised General Fund 11,988,448 12,979,741 9,642,641 11,807,779 11,791,779 11,632,779 20.64% Total General Fund $11,988,448 $12,979,741 $9,642,641 $11,807,779 $11,791,779 $11,632,779 20.64% Sanitary Sewer Fund 4,242,650 4,229,917 2,037,180 2,098,267 2,098,267 2,098,267 3.00% Stormwater Fund 4,623,172 5,770,171 2,931,717 3,812,884 3,812,884 3,812,884 30.06% Water Quality/Quantity Fund 1,260,969 1,249,365 1,187,327 1,173,404 1,173,404 1,173,404 -1.17% Water Fund 22,967,613 39,280,077 8,269,192 11,521,009 11,521,009 11,521,009 39.32% Water SDC Fund 4,571,596 5,517,329 1,153,660 6,921,252 6,921,252 6,921,252 499.94% Water CIP Fund 17,223,215 4,403,089 3,023,678 1,310,943 1,310,943 1,310,943 -56.64% Water Debt Service Fund 6,678,704 6,762,299 6,670,795 6,807,298 6,807,298 6,807,298 2.05% Total Enterprise Funds $61,567,919 $67,212,248 $25,273,548 $33,645,057 $33,645,057 $33,645,057 33.12% Gas Tax Fund 1,565,112 2,333,792 1,315,104 1,175,248 1,175,248 1,325,248 0.77% City Gas Tax Fund 354,316 666,958 141,709 451,585 451,585 451,585 218.67% Electrical Inspection Fund 163,401 269,470 293,767 454,004 454,004 454,004 54.55% Building Fund 2,064,577 2,761,180 4,455,879 6,587,411 6,587,411 6,587,411 47.84% Criminal Forfeiture Fund 216,275 385,374 86,255 176,789 176,789 176,789 104.96% Urban Forestry Fund 1,369,010 1,299,540 987,524 984,528 984,528 984,528 -0.30% Parks Utility Fund 0 468,155 131,174 661,408 661,408 661,408 404.22% Traffic Impact Fee Fund 0 0 0 0 0 0 0.00% Underground Utility Fund 498,666 450,921 42,135 104,560 104,560 104,560 148.16% Street Maintenance Fund 1,394,391 1,605,746 1,253,853 1,646,079 1,646,079 1,646,079 31.28% Transportation SDC Fund 0 988,629 1,397,735 4,052,775 4,052,775 4,052,775 189.95% Parks Bond Fund 2,162,990 1,122,349 16,997 81,000 81,000 81,000 376.56% Parks SDC Fund 1,731,819 3,929,233 1,400,599 7,479,699 7,479,699 7,479,699 434.04% Library Donations and Bequests Fund 474,648 476,892 374,648 372,892 372,892 372,892 -0.47% Total Special Revenue Funds $11,995,204 $16,758,240 $11,897,378 $24,227,977 $24,227,977 $24,377,977 104.90% Central Services Fund 505,053 1,018,389 249,533 750,602 750,602 750,602 200.80% Fleet/Property Management Fund 102,486 126,902 93,526 84,545 84,545 84,545 -9.60% Insurance Fund 888,809 900,567 855,626 845,621 845,621 845,621 -1.17% Total Internal Services Funds $1,496,348 $2,045,857 $1,198,685 $1,680,769 $1,680,769 $1,680,769 40.22% Bancroft Debt Service Fund 127,229 112,269 158,894 61,275 61,275 61,275 -61.44% General Obligation Debt Service Fund 722,540 971,579 1,378,361 975,329 975,329 975,329 -29.24% Total Debt Service Funds $849,770 $1,083,849 $1,537,256 $1,036,604 $1,036,604 $1,036,604 -32.57% Facilities Capital Projects Fund 1,156,788 2,286,406 438,038 813,212 813,212 813,212 85.65% Transportation Development Tax 1,148,199 3,392,307 2,738,083 7,306,491 7,306,491 7,306,491 166.85% Parks Capital Fund 368,378 423,867 428,373 100,453 100,453 100,453 -76.55% Transportation CIP Fund 161,559 286,628 177,821 293,630 293,630 293,630 65.13% Total Capital Project Funds $2,834,924 $6,389,208 $3,782,316 $8,513,787 $8,513,787 $8,513,787 125.09% Total Revenue $90,732,613 $106,469,142 $53,331,824 $80,911,973 $80,895,973 $80,886,973 51.67% PAGE 36-CITY OF TIGARD SUMMARY OF ALL FUNDS General Fund Gas Tax Fund City Gas Tax Electrical Building Fund Fund Inspection Fund RESOURCES Beginning Fund Balance 14,755,111 2,374,799 615,267 459,000 5,368,306 Taxes 15,359,468 0 0 0 0 Franchise fees 6,238,652 0 0 0 0 Special Assessments 0 0 0 0 0 Licenses and Permits 2,328,630 68,974 0 347,710 3,442,378 Intergovernmental 6,074,334 3,105,614 619,511 0 8,281 Charges for Services 2,783,381 0 0 0 7,035 Fines&Forfeitures 692,476 0 0 0 0 Interest Earnings 103,722 55,732 34,584 1,207 19,782 Miscellaneous 56,432 62,818 32,052 0 932 Other Financing Sources 0 0 0 0 0 Total Revenues 33,637,095 3,293,138 686,147 348,917 3,478,408 Transfers In 0 150,000 0 0 300,000 TOTAL RESOURCES 48,392,206 5,817,937 1,301,414 807,917 9,146,714 REQUIREMENTS Program Expenditures 33,550,001 2,331,702 0 0 2,309,303 Debt Service 0 585,000 310,000 0 0 Loan to CCDA 1,000 0 0 0 0 Capital Improvement 0 0 0 0 0 Transfers Out 1,913,426 1,375,987 239,829 303,913 0 Contingency 1,295,000 200,000 300,000 50,000 250,000 Total Budget 36,759,427 4,492,689 849,829 353,913 2,559,303 Reserve for Future Exp 11,632,779 1,325,248 451,585 454,004 6,587,411 TOTAL REQUIREMENTS 48,392,206 5,817,937 1,301,414 807,917 9,146,714 BUDGET SUMMARY-PAGE 37 SUMMARY OF ALL FUNDS Criminal Urban Forestry Parks Utility Bancroft Debt General Forfeiture Fund Fund Fund Service Fund Obligation Debt Service RESOURCES Beginning Fund Balance 285,160 1,190,700 775,602 100,000 993,712 Taxes 0 0 0 0 2,212,005 Franchise fees 0 0 0 0 0 Special Assessments 0 0 0 60,000 0 Licenses and Permits 0 0 1,000,000 0 0 Intergovernmental 0 0 0 0 0 Charges for Services 0 0 0 0 0 Fines&Forfeitures 43,000 0 0 0 0 Interest Earnings 1,892 4,060 500 10,000 4,612 Miscellaneous 0 32,813 0 0 0 Other Financing Sources 0 0 0 0 0 Total Revenues 44,892 36,873 1,000,500 70,000 2,216,617 Transfers In 0 0 1,605,500 0 0 TOTAL RESOURCES 330,052 1,227,573 3,381,602 170,000 3,210,329 REQUIREMENTS Program Expenditures 150,000 0 2,620,194 0 0 Debt Service 0 0 0 107,000 2,235,000 Loan to CCDA 0 0 0 0 0 Capital Improvement 0 0 0 0 0 Transfers Out 3,263 193,045 0 1,725 0 Contingency 0 50,000 100,000 0 0 Total Budget 153,263 243,045 2,720,194 108,725 2,235,000 Reserve for Future Exp 176,789 984,528 661,408 61,275 975,329 TOTAL REQUIREMENTS 330,052 1,227,573 3,381,602 170,000 3,210,329 PAGE 38-CITY OF TIGARD SUMMARY OF ALL FUNDS Facilities Transportation Underground Street Transportation Capital Development Utility Fund Maintenance SDC Fund Projects Fund Tax Fund RESOURCES Beginning Fund Balance 860,000 6,805,474 100,000 1,664,236 2,893,415 Taxes 0 0 0 0 0 Franchise fees 0 0 0 0 0 Special Assessments 0 0 0 0 0 Licenses and Permits 0 1,701,000 124,817 2,851,058 1,222,200 Intergovernmental 0 0 0 0 0 Charges for Services 0 0 0 0 0 Fines&Forfeitures 0 0 0 0 0 Interest Earnings 3,212 11,279 7,160 2,043 500 Miscellaneous 0 0 0 1,299 0 Other Financing Sources 0 0 0 0 0 Total Revenues 3,212 1,712,279 131,977 2,854,400 1,222,700 Transfers In 100,000 0 0 0 0 TOTAL RESOURCES 963,212 8,517,753 231,977 4,518,636 4,116,115 REQUIREMENTS Program Expenditures 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Capital Improvement 100,000 0 0 2,350,000 0 Transfers Out 0 961,262 77,417 322,557 13,340 Contingency 50,000 250,000 50,000 200,000 50,000 Total Budget 150,000 1,211,262 127,417 2,872,557 63,340 Reserve for Future Exp 813,212 7,306,491 104,560 1,646,079 4,052,775 TOTAL REQUIREMENTS 963,212 8,517,753 231,977 4,518,636 4,116,115 BUDGET SUMMARY-PAGE 39 SUMMARY OF ALL FUNDS Parks Capital Parks Bond Parks SDC Transportation Sanitary Sewer Fund Fund Fund CIP Fund Fund RESOURCES Beginning Fund Balance 434,066 1,639,000 6,186,941 293,630 3,479,552 Taxes 0 0 0 0 0 Franchise fees 0 0 0 0 0 Special Assessments 0 0 0 0 0 Licenses and Permits 0 0 2,969,431 0 42,200 Intergovernmental 1,513,627 0 0 2,110,500 1,145,000 Charges for Services 0 0 0 0 2,753,696 Fines&Forfeitures 0 0 0 0 0 Interest Earnings 3,015 2,000 19,782 0 10,333 Miscellaneous 0 0 0 1,378,000 13,091 Other Financing Sources 0 0 0 0 0 Total Revenues 1,516,642 2,000 2,989,213 3,488,500 3,964,320 Transfers In 3,508,372 0 0 2,521,000 193,500 TOTAL RESOURCES 5,459,080 1,641,000 9,176,154 6,303,130 7,637,372 REQUIREMENTS Program Expenditures 0 0 0 0 2,471,239 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Capital Improvement 5,358,627 0 0 6,009,500 2,074,000 Transfers Out 0 1,560,000 1,616,455 0 593,866 Contingency 0 0 80,000 0 400,000 Total Budget 5,358,627 1,560,000 1,696,455 6,009,500 5,539,105 Reserve for Future Exp 100,453 81,000 7,479,699 293,630 2,098,267 TOTAL REQUIREMENTS 5,459,080 1,641,000 9,176,154 6,303,130 7,637,372 PAGE 40-CITY OF TIGARD SUMMARY OF ALL FUNDS Stormwater Water Water Fund Water SDC Water CIP Fund Q»ality/Quantity Fund Fund Fund RESOURCES Beginning Fund Balance 4,892,381 1,229,301 15,704,833 7,660,623 1,632,847 Taxes 0 0 0 0 0 Franchise fees 0 0 0 0 0 Special Assessments 0 0 0 0 0 Licenses and Permits 0 0 74,986 2,094,294 0 Intergovernmental 0 0 0 0 0 Charges for Services 2,755,890 0 20,496,907 0 0 Fines&Forfeitures 0 0 0 0 0 Interest Earnings 7,936 15,102 30,644 233 13,096 Miscellaneous 3,100 0 10,933 0 0 Other Financing Sources 0 0 0 0 0 Total Revenues 2,766,926 15,102 20,613,470 2,094,527 13,096 Transfers In 558,000 0 58,751 0 11,589,346 TOTAL RESOURCES 8,217,307 1,244,403 36,377,054 9,755,150 13,235,289 REQUIREMENTS Program Expenditures 2,329,116 0 6,898,886 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Capital Improvement 1,619,500 0 0 0 11,924,346 Transfers Out 255,807 20,999 17,457,159 2,733,898 0 Contingency 200,000 50,000 500,000 100,000 0 Total Budget 4,404,423 70,999 24,856,045 2,833,898 11,924,346 Reserve for Future Exp 3,812,884 1,173,404 11,521,009 6,921,252 1,310,943 TOTAL REQUIREMENTS 8,217,307 1,244,403 36,377,054 9,755,150 13,235,289 BUDGET SUMMARY-PAGE 41 SUMMARY OF ALL FUNDS Water Debt Central Fleet/Property Insurance Library Total All Service Fund Services Fund Management Fund Donations and Funds Fund Bequests Fund RESOURCES Beginning Fund Balance 6,762,298 1,030,995 215,186 877,980 471,892 91,752,307 Taxes 0 0 0 0 0 17,571,473 Franchise fees 0 0 0 0 0 6,238,652 Special Assessments 0 0 0 0 0 60,000 Licenses and Permits 0 37,344 0 0 0 18,305,022 Intergovernmental 0 45,000 0 0 0 14,621,867 Charges for Services 0 8,030,785 1,942,585 0 0 38,770,279 Fines&Forfeitures 0 0 0 0 0 735,476 Interest Earnings 45,000 22,593 2,000 3,620 1,000 436,639 Miscellaneous 0 13,400 29,686 39,000 0 1,673,556 Other Financing Sources 0 0 0 0 0 0 Total Revenues 45,000 8,149,122 1,974,271 42,620 1,000 98,412,964 Transfers In 8,428,000 580,775 150,999 0 0 29,744,243 TOTAL RESOURCES 15,235,298 9,760,892 2,340,456 920,600 472,892 219,909,514 REQUIREMENTS Program Expenditures 0 8,760,290 2,180,910 49,684 0 63,651,324 Debt Service 8,428,000 0 0 0 0 11,665,000 Loan to CCDA 0 0 0 0 0 1,000 Capital Improvement 0 0 0 0 0 29,435,973 Transfers Out 0 0 0 295 100,000 29,744,243 Contingency 0 250,000 75,000 25,000 0 4,525,000 Total Budget 8,428,000 9,010,290 2,255,910 74,979 100,000 139,022,540 Reserve for Future Exp 6,807,298 750,602 84,545 845,621 372,892 80,886,973 TOTAL REQUIREMENTS 15,235,298 9,760,892 2,340,456 920,600 472,892 219,909,514 PAGE 42-CITY OF TIGARD SUMMARY OF CONTINGENCY The FY 2017-18 budget includes contingency appropriations for most operating funds. Contingen- cies are built into the budget to ensure that funds are available for unforeseen events and to build a cushion into revenue estimates. Contingencies may not be spent directly; if needed, they must be transferred to a program expendi- ture by resolution of the City Council. If not transferred to a program expenditure during the fiscal year, the contingency amount becomes part of the ending fund balance. Contingency FY 2018 FY 2018 Fund as % of Fund Fund Budget Contingency Budget 100-General Fund $ 36,7592427 $ 1,295,000 3.5% 200-Gas Tax Fund $ 4,492,689 $ 200,000 4.5% 205-City Gas Tax Fund $ 849,829 $ 300,000 35.3% 220-Electrical Inspection Fund $ 353,913 $ 50,000 14.1% 230-Building_Fund $ 2,559,303 $ 250,000 9.8% 240-Criminal Forfeiture Fund $ 153,263 $ - 0.0% 260-Urban Forestry Fund $ 243,045 $ 50,000 20.6% 270-Parks Utility Fund _ $ 2,720,194 $ 100,000 3.7% 300-Bancroft Debt Service Fund $ 108,725 $ - 0.0% 350-General Obligation Debt Service Fund $ 2,235,000 $ - 0.0% 400-Facilities Capital Fund $ 150,000 $ 50,000 33.3% 405-Transportation Development Tax $ 1,211,261 $ 250,000 20.6% 411-Underground Utility Fund $ 127,417 $ 50,000 39.2% 412-Street Maintenance Fund $ 2,872,557 $ 200,000 7.0% 415-Transportation SDC $ 63,340 $ 50,000 78.9% 420-Parks Capital Fund $ 5,358,627 $ - 0.0% 421-Parks Bond Fund $ 1,560,000 $ - 0.0% 425-Parks SDC Fund $ 1,696,455 $ 80,000 4.7% 460-Transportation CIP $ 6,009,500 $ - 0.0% 500-Sanitary Sewer Fund $ 5,539,105 $ 400,000 7.2% 510-Stormwater Fund $ 4,404,423 $ 200,000 4.5% 511-Water Quality/Quantity Fund $ 70,999 $ 50,000 70.4% 530-Water Fund $ 24,856,045 $ 500,000 2.0% 531-Water SDC Fund $ 2,833,898 $ 100,000 3.5% 532-Water CIP Fund $ 11,924,346 $ - 0.0% 533-Water Debt Service Fund $ 8,428,000 $ - 0.0% 600-Central Services Fund $ 9,010,290 $ 250,000 2.8% 650-Fleet/Property Management Fund $ 2,255,910 $ 75,000 3.3% 660-Insurance Fund $ 74979 $ 25,000 33.3% 980-Library Donation&Bequests $ 100,000 $ - 0.0% Total $139,022,540 $ 4,525,000 3.3% BUDGET SUMMARY-PAGE 43 COMPREHENSIVE LONG TERM FINANCIAL FORECAST The City of Tigard has developed a comprehensive long term financial forecast every year since the 1980's. This forecast allows the city to project expected revenues and expenditures for each of its funds to help anticipate financial requirements. This tool continues to be central to Tigard's financial management strategy. By forecasting and anticipating financial trends,Tigard can develop strategies to respond to emerging issues. The city forecasts operating and capital fund revenues and expenditures over a six-year period. The forecast is adjusted as each year's final results are known and as new years are budgeted. There are some key assumptions in the design of Tigard's forecasts: 1) The forecasts only assume known decisions and do not presume future decisions of Council. This means that the operating budgets only include those staff and related materials and ser- vices that are currently approved, or are proposed in this document. 2) Revenues are forecast based on best information available for future annual rate of change and assumed growth with development and population growth. 3) Budgeted expenditures and forecasted expenditures are different. Budgeted expenditures rep- resent the maximum expense allowed by council. Actual expenses are always less than budget because the budget cannot be legally exceeded. The forecast is based on an estimate of actual expenditures. Recent history shows that the city spends approximately 95 percent of operating budget (e.g. payroll, supplies, services, and equipment). This is the basis for forecasting operat- ing expenditures. The intent of the forecast is to show the relative size and impact of current decisions and what deci- sions will be required in the future. It is not uncommon for a forecast to show a declining fund bal- ance. That does not mean that the fund balance will be where we have forecasted it to be in five years; it means that the city will need to take actions of a proportionate size to ensure that the fund balance stays above minimum requirements. There are some significant financial issues facing the city over the next six years. One key issue is the inability to grow our day-to-day services to meet the growth of the city due to constraints on how our revenues grow. A second key issue relates to the city's capital improvement needs. The city has identi- fied capital project needs, but does not have the resources to implement all of them. The following charts do not include the all the needed projects that do not have funding source. The reason for this is because almost all the funds would show large negative fund balances, which is not realistic or practi- cal. The city will continue to prioritize the needed services and capital projects, seek alternative reve- nue sources, and develop financing strategies to provide the best possible services and construct as many of the needed capital projects as the city can afford. General Fund Recent History The general fund is unique in that, unlike the city's other funds, it is unrestricted in nature and can therefore be used for any valid purpose to provide government services. Because these funds are unre- stricted there are also great demands for these resources to fund projects and programs for which oth- er, restricted monies are insufficient or unavailable. It is therefore critical that these funds be used judi- ciously and a sufficient reserve balance be maintained for unforeseen expenditures. PAGE 44-CITY OF TIGARD COMPREHENSIVE LONG TERM FINANCIAL FORECAST General fund needs a minimum of 25 percent of budget in fund balance. Nearly half of the general fund's revenue comes from property tax which is mostly received in late November and December. From the beginning of the fiscal year in July until the property tax collection in late November, the general fund expends more than it receives. The fund balance is used in order to make payroll and other regular expenses. Further, the Budget Committee has set a goal to have fund balance that is at least $1.0 million Emergency Reserve. On the following graph, the fund balance is broken into its components. The orange portion at the bottom is the required cash reserve and this needs to meet or exceed the 25 percent requirement. The thin green portion is the Emergency Reserve. The orange dotted line shows a combination of the 25 percent requirement and the Emergency Reserve. If the fund balance is below the dotted line, then the General Fund will not be able to meet its policy reserve requirements. The blue portion at the top of the reserve bar is the undesignated reserve. This only exists when the reserve exceeds the minimum policy requirements and is a sign of a healthy reserve. By performing the forecast, Tigard has been able to navigate through some important decisions. Some of the key financial decisions that Tigard has implemented include: • Toward the end of Fiscal Year 2010, the city implemented significant cuts in services, re- ducing the General Fund budget by$2.6 million and 17.20 FTE citywide. • Entering FY 2013, it was apparent that the recession would not have a robust recovery and revenues growth would remain muted. The adopted budget for FY 2013 instituted the second round of financial and service level cuts including: a. Significant reductions of $1.9 million in General Fund and central service funds and 18.0 FTE citywide. b. One of the key components to making the forecast sustainable is changing the growth in medical / dental benefits for the non-represented employees paid by the City from ten to five percent annually. Non-represented employees will pick up the difference by contributing more toward these benefits. c. The Electrical Franchise Fee is increased from 3.5% to 5.0%. In addition, the Budget Committee recommended increasing the Solid Waste Franchise Fee to 5%. • During FY 2014, the city and the SEIU Union agreed to a medical/dental benefit cost sharing structure similar to the one implemented with non-represented employees the year before. When the two employee groups are combined, the change in the growth of the city's cost in medical/dental benefits going from 10% annually to 5% has lowered overall annual growth rate in all expenditures from 4.5% to 4.0%. • In FY 2016, Tigard implemented the Park and Recreation Fee (PARF). The PARF funds $1.0 million of existing parks maintenance and recreation. This service had been funded entirely by General Fund. With the implementation of the PARF, $1.0 million of General Fund became available for reallocation. This, along with approval of a countywide library operating levy, allowed the city to reopen the Library on Thursdays and left $900K that was reallocated in the FY 2017 &FY 2018 budget processes. BUDGET SUMMARY-PAGE 45 COMPREHENSIVE LONG TERM FINANCIAL FORECAST • During the FY 2017 process, the Budget Committee chose to invest the $900K of available ap- propriations from the PARF in a combination of Police staff and some one-time maintenance expenditures. • The FY2018 Adopted Budget includes investments that maintain existing services and will ad- vance a proposed local option levy that is tentatively scheduled for May 2018. General Fund based on FY 2018 Adopted Budget ($Millions) 2015 2016 2017 2018 2019 2020 2021 2022 2023 Annual Expenditures 31.1 32.0 32.6 33.9 35.2 36.5 37.9 39.3 40.9 Annual Revenues 31.6 32.9 33.7 33.5 34.1 35.3 36.6 37.8 39.1 Annual Fund Balance Change 0.5 0.9 1.1 (0.4) (1.0) (12) (1.4) (1.5) (1.7) Required EFB for Next Year 7.4 7.5 8.8 9.1 9.4 9.8 10.1 10.4 10.8 Undesignated Reserve 4.5 5.3 5.9 5.2 3.9 2.4 0.7 0.0 0.0 Emergency Reserve 0.0 0.0 1.0 1.0 1.0 1.0 1.0 0.0 0.0 Cash Requirement Reserve 7.4 7.5 7.8 8.1 8.4 8.8 9.1 9.3 7.6 Total Ending Fund Balance ' 11.9 12.9 14.7 14.4 13.3 122 10.8 9.3 7.6 General Fund Forecast Adopted 45.0 - - 40.0 - 35.0 30.0 25.0 - 20.0 15.0 10.0 5.0 2015 2016 2017 2018 2019 2020 2021 2022 2023 Cash Requirement Reserve Emergency Reserve Undesignated Reserve Annual Expenditures - .Annual Revenues .• • • Required EFB for Next Year Tigard is unable to keep up with service demands resulting in a steadily eroding service level. Some of the key points that demonstrate Tigard's service needs and funding issues include: • Since 2008, Tigard's population has grown 10 percent and will continue to grow with the development occurring in the River Terrace area of west Tigard. • After the cuts during the recession,Tigard's staffing is at the same level it was a decade ago. PAGE 46-CITY OF TIGARD COMPREHENSIVE LONG TERM FINANCIAL FORECAST • The city has the second lowest permanent property tax levy rate ($2.51/1,000 AV) of any city in Washington County with a population over 5,000. That rate was set when Measure 50 was approved in 1997. • Even with the work we have done to curb cost growth, our city expenditures still grow at a rate about one-half of one percent faster than our resources grow (4.0%vs 3.5%). The Need for a Local Option Levy As mentioned earlier, the city is experiencing growth on our western boundary in the River Terrace ar- ea. This is adding approximately 200 homes per year. According to state forecasts,Washington Coun- ty where Tigard resides will grow by about 1.7 percent annually from 2015-2025. This is on the lower end of Tigard's population growth assumption during our forecast period. This population growth is taken into account in our revenue projections. One of the basic assumptions listed in the Introduction is that the forecast does not presume future Council decisions, meaning that city staffing remains constant. Staff is the primary provider of services. In an environment where population that demands services grows and the staff that provides services does not grow, service levels will erode and services that residents have told us that they value will be at risk. Tigard will face financial difficulties under an eroding service level environment, as demonstrated in the prior graph. In short, Tigard's forecasted revenues benefits from growth, but expenditures do not. To further illustrate the need for a local option levy it is illustrative to show the financial difficulties faced if Tigard attempted to grow with the growth in our community. This can be viewed by growing the General Fund expenses annually by 1.7 percent. This would not grow service levels or add new services, just maintain current service level to accommodate the needs of Tigard's residents. The following graph depicts the financial impossibility of attempting to maintain service levels. In two years, by FY 2020, Tigard would no longer have sufficient reserves to make payroll and pay the bills while we await Property Tax revenues and two years later, in FY 2022, Tigard would have a negative fund balance. BUDGET SUMMARY-PAGE 47 COMPREHENSIVE LONG TERM FINANCIAL FORECAST General Fund Forecast Based on FY18 Adopted with Service Growth to Meet Annual Population Growth of 1.7% 2013 2016 2017 2018 2019 2020 2021 2072 2023 Annual Expenditures 31-1 32-0 326 343 364 384 40-6 428 45-2 Annual Revenues 31-6 32-9 33-7 335 341 353 36-6 37-8 39-1 Annual Fund Balance Change fly 0-9 1-1 (0-9) (22) (3-1) (4-0) (4-9) (6-1) Required EFS for Next Year 74 75 9-0 94 9-9 104 10-9 11-5 12A Undesignated Reserve 45 53 5-8 44 1-7 0-0 0-0 00 00 Emergency Reserve 0-0 On 1-0 1-0 1-0 0-0 0-0 00 00 Cash Requirement Reserve 74 75 8-0 84 8-9 8-5 45 (0-5) (63) Total Ending Fund Balance 11-9 12-9 147 13-8 115 85 4-5 (0-5) (63) General Fund Forecast Based on FY18 Adopted with Service 30.0 Growth to Meet Annual Population Growth of 1.7% a0-0 300 20-0 2015 2016 2017 2018 2019 2020 2021 2022 . (10.0) Cash Requirement Reserve Emergency Reserve Undesignated Reserve Annual Expenditures -Annual Revenues Required EFB for Next Year *Se mice Growth costs increase starting in FY 2018 It is important to note that this is not a problem that is created by growth. As mentioned earlier, the forecasted revenues are bolstered by growth. If there was no growth in Tigard, the revenue forecast would be less robust and the result would be much the same,with a negative fund balance in approx- imately four years. Tigard is going to need bolder action soon. When Former Mayor Dirksen discussed the fiscal cliff,he had these options to address it: "While Tigard isn't facing a deficit at this time, the cliffis still there in front of us, we're just further away from it than some of our sister cities and counties. However, to avoid a similar fate, in the next three years one of three things must happen: 1)the state legislature must reform the state revenue system to be more responsive to economic fluctuations. 2) The City of Tigard will need to pass its own local option levy to supplement our base tax rate, or 3) The City will have to make sign fcant cuts to city services like police, library, and public works. This would include extensive personnel layoffs including police officers, library staff, and planning and engineering site:" PAGE 48-CITY OF TIGARD COMPREHENSIVE LONG TERM FINANCIAL FORECAST The time has come to prepare Tigard for passing a local option levy to supplement our base tax rate. Without some bolder decisions, the services that citizens tell us that they want through interactions, meetings, and surveys will continue to erode and are at risk of being eliminated altogether. Development Funds Development Funds Financial Forecast Based on FY 2018 Adopted Budget $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 EE 000 00000 0$0 2015 2016 2017 2018 2019 2020 2021 2022 2023 •Electrical Inspection Fund •Building Fund The projections for the city's development funds (building and electrical inspection funds) show these funds are growing. In 2008-09, building ended the year with a fund balance near zero even af- ter laying off seven staff and reducing hours for the remaining staff in this fund. In FY 2009-10, the building fund was further stabilized by a one-time $300,000 resource transfer from general fund and a fee increase designed to generate an additional$250,000 annually. Activity in the Building Division has had some steady increases. Over the last several years, staff has been steadily added back to address the activity increases. On top of the more robust infill activity already occurring, River Terrace development is in full swing. Tigard anticipates that River Terrace will add approximately 200 homes per year during the forecast period. With the development of the River Terrace area, it is anticipated that even more staff may be added in the near future, but that cost is not yet reflected in the forecast. Expenses of all the building inspection services are charged to the building fund. The electrical in- spection fund transfers money into the building fund to pay for those costs associated with electrical inspection services. The transfer is evaluated and updated each year based upon the actual activity. BUDGET SUMMARY-PAGE 49 COMPREHENSIVE LONG TERM FINANCIAL FORECAST Park Funds Parks Funds Financial Forecast Based on FY 2018 Adopted Budget $8000,000 $2,000,000 $6000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000I . LLL ] . ] L ] LJLJL ,III 2015 2016 2017 2018 2019 2020 2021 2022 2023 •Parks Capital •Parks SOC •Parks Bond •Park Utility •Urban Forestry The revenues in the parks funds include the system development charge (SDC), the Park and Recrea- tion Fee in the Parks Utility Fund, urban forestry revenues, grants, and the Parks Bond that was ap- proved by voters in November 2010. Resources from the Park SDC Fund are transferred to the Parks Capital Fund to pay the SDC portion of the capital projects. These projects have been identi- fied in the city's Parks Master Plan. In FY 2015-16, the city established the Park Utility Fund. The fund collects the revenue from the Park and Recreation Fee that generates approximately $1,000,000 annually and was established in April 2016. The remaining resources for parks maintenance and recreation comes from a transfer of approximately$1.6 million from the General Fund. In FY 2008-09 the Urban Forestry Fund (formerly known as the Tree Replacement Fund) was estab- lished to account for revenue collected from developers in lieu of planting trees. The fund is then used to plant trees in Tigard. In FY 2010-11, a significant number of commitments from developers who failed to plant were called, increasing the fund balance over $1 million. Since then, the resource has been used in various urban forestry projects. In November 2010 Tigard voters approved a $17 million Parks Bond to help the city acquire and de- velop additional parks, with at least 80 percent to be used to acquire land and the remaining amount to develop parks. Of the total, ten percent can be used in downtown. By the end of FY 2018, most of the parks bond will be spent on development and land acquisition,including Dirksen Nature Park. PAGE 50-CITY OF TIGARD COMPREHENSIVE LONG TERM FINANCIAL FORECAST Transportation Funds Transportation Funds Financial Forecast Based on FY 2018 Adopted Budget $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 ' . ' • ' I I $0 2015 2016 2017 2018 2019 2020 2021 2022 2023 •Gas Tax •City Gas Tax ■TDT •TSDC •Utility Undergrounding ■Street Maint Fee ■Transportation CIP The city's transportation funds include the Gas Tax,Transportation Development Tax (TDT),Tigard Transportation System Development Charge (TSDC), Street Maintenance Fee, City Gas Tax, and the Transportation CIP Fund. There are some funding challenges. First, Gas Tax revenues are flattening due to leveling of fuel pur- chases caused by more efficient vehicles. With steadily increasing maintenance operations, street light and signal energy bills, and steady debt service payments through FY 2020, the ability to pay for capi- tal out of this fund is being compromised. Second, while there is significant development in Tigard, it is difficult to know exactly how much revenue will be received in the TDT and Tigard TSDC due to credits that will be earned by developers who build needed transportation infrastructure. The city gas tax was established to account for revenues generated from Tigard's local gas tax. The 3- cent tax was developed by a citizen task force who recommended it as a way to fund improvements to the Greenburg Rd./Pacific Hwy./Main St. intersection. All proceeds generated are currently dedi- cated to this one project. Repaying the debt service for this project will take about half of the funds resources allowing the fund balance to grow. This fund has also helped to pay for improvements at the 72nd/Dartmouth intersection and Pacific Hwy/McDonald/Gaarde intersection. The Adopted Budget will be seeking funding from the City Gas Tax for a number of projects including North Da- kota Street Sidewalk, Murdock St. Sidewalk, Commercial Street Sidewalk, Phase 2 of the Main Street / Green Street project and the North Dakota Bridge Replacement. BUDGET SUMMARY-PAGE 51 COMPREHENSIVE LONG TERM FINANCIAL FORECAST The fees collected from the TDT and Tigard TSDC may only be used for roadway and transit capital improvements that provide additional capacity to major transportation systems, and to pay the costs of administering the program. The forecast includes only those street projects that the fund can af- ford. Much of the transportation infrastructure in the River Terrace area will be built by developers. The developers will receive credits for this work instead of paying the fee. At the same time, Tigard is partnering with Washington County to expand Roy Rogers Road at a cost of$900,000 annually for ten years. For each dollar that a developer adds to the Roy Rogers project, Tigard's cost will go down accordingly. TSDC revenues have not been fully programmed at this time. One possible use may be to help pay an allowable share of the Roy Rogers project. The city took steps to address existing local street conditions by adopting a Street Maintenance Fee in November 2003 with updates approved in January 2010 and March 2016. This fee provides a sta- ble source of revenue designated for use in the maintenance of existing streets. The Tigard Munici- pal Code requires that the fee be evaluated every five years and Council is currently evaluating the fee. In January 2017, the fee was increased to address the backlog of streets that are in poor condi- tion and increase the city's pavement condition from a measurement of about 70 to 80+ where it is most cost effective to maintain streets. The fund balance is needed, since most of the program's ex- penditures happen in the beginning of the fiscal year when the weather is good for construction. Sanitary and Stormwater Funds Sanitary Sewer& Stormwater Funds Financial Forecast Based on FY 2018 Adopted Budget $10,000,000 Iii 00 000000000000000000000000 $o 2015 2016 2017 2018 2019 2020 2021 2022 2023 •Sanitary Sewer •Stormwater •Water Quality Quantity These funds support all of the sanitary sewer and stormwater collection and detention systems in the city. The city provides these services based upon an Intergovernmental Agreement (IGA) with Clean Water Services (CWS),which is a local service district in Washington County that provides both sani- tary sewer treatment and stormwater management services. The Board of Directors of CWS sets all service charges and system development charges for both sanitary sewer and stormwater services throughout the service district. PAGE 52-CITY OF TIGARD COMPREHENSIVE LONG TERM FINANCIAL FORECAST Tigard is responsible for maintaining local sewer lines; however, sewer revenues have not kept up with increasing costs of maintaining this vital infrastructure. During FY 2017,Tigard implemented a Sewer Surcharge. Tigard was the last city in the CWS service area to implement and additional reve- nue. With an updated sewer master plan scheduled to be completed this year, the additional reve- nues will be programmed for capital needs. The stormwater fund shows a stable moderate fund balance in the coming years. In an effort to off- set little or no increases from CWS over the past few years, the city has implemented a $2.00 per month charge to stormwater fees. This surcharge allows the city to maintain a sustainable cash flow position and to construct needed capital projects in future years. Tigard is undertaking a Stormwater Master Plan that will outline our infrastructure need and may impact future rates to fund these needs. Water Funds Water Funds Financial Forecast Based on FY 2018 Adopted Budget $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 2015 2016 2017 2018 2019 2020 2021 2022 2023 ■Water ■Water SDC ■Water CIP ■Water Debt Service The water funds include the water, the water system development charge (SDC), the water Capital Improvement Plan (CIP), and water debt service funds. The water CIP Fund is reserved for a long- term ongterm water source and other water distribution system capital projects. The costs of the Water Divi- sion are funded solely by the revenues in the water fund. The financial condition of the water funds is driven by both the needs in the capital program as well as the cost of the day-to-day operation and maintenance of the water system in the city. Over the last several years, Tigard has been implementing capital projects to secure its own water source. In August 2008 the city entered into an agreement with the city of Lake Oswego for a long-term water source. The project to upgrade Lake Oswego's water treatment plant was complete in FY17. In November 2010, City Council adopted a Water Financing Plan through 2020 to fund the LO/ Tigard partnership project with a subsequent update to the plan in March 2012. Since then, Tigard has agreed to buy an additional 4 million gallons per day (mgd) of capacity from Lake Oswego, bringing Tigard's share to 18 mgd. The forecast is based on a modified version of the financing plan which included the issuance of a second water bond of$30.8 million in FY 2015. The first debt is- suance of$97.7 million was issued in May 2012. BUDGET SUMMARY-PAGE 53 COMPREHENSIVE LONG TERM FINANCIAL FORECAST Along with the Water Financing Plan, Council adopted revised water utility charges and System De- velopment Charges. This plan was updated for the additional 4 mgd during FY 2015. The initial plan implemented water utility charges that roughly doubled over a five year period and SDCs will roughly triple over the next four years. The update includes an additional 10.5 percent increase in water rates that took effect on January 1, 2016. This is being followed by four years of 2.5 percent increases to water rates. Synopsis The city's Five Year Financial Forecast shows that the city has some service level and capital challeng- es. The General Fund is unable to support needed service level growth to meet the needs of a grow- ing city. Without major change the services that General Fund supports will steadily decline due to the inability of revenue to keep up with the cost of meeting the demand for services. Action is needed and is proposed in this FY 2018 budget. The Building Fund is stable and will support staffing growth that will be needed to serve growth in the River Terrace area. The Gas Tax Fund is unable to afford the current program for operations and capital. A major transportation need is to find regular funding for sidewalks. Funding a long-term water source for Tigard is a necessary and expensive process that required significant borrowing coupled with significant rate increases to repay the debt. The city will continue to monitor its revenues and expenditures and will develop plans and options to manage its resources to continue to provide quality services to its citizens. • 11.6111• • • • 1/41211 • • • • Summerlake Park City ofTigard I ADOPTED BUDGET I FY 2017-2018 PAGE 54-CITY OF TIGARD CURRENT REVENUE SUMMARY BY FUND FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2018 Funds Actual Actual Revised Proposed Approved Adopted General Fund $31,389,134 $32,900,232 $33,597,173 $33,637,095 $33,637,095 $33,637,095 Total General Fund $31,389,134 $32,900,232 $33,597,173 $33,637,095 $33,637,095 $33,637,095 Sanitary Sewer Fund $1,865,090 $2,053,136 $2,333,420 $3,964,320 $3,964,320 $3,964,320 Stormwater Fund 2,909,335 3,111,539 2,687,481 2,766,926 2,766,926 2,766,926 Water Quality/Quantity Fund 7,926 4,971 15,102 15,102 15,102 15,102 Water Fund 18,867,388 21,079,414 19,783,913 20,613,470 20,613,470 20,613,470 Water SDC Fund 822,043 2,847,115 2,228,206 2,094,527 2,094,527 2,094,527 Water ClP Fund 35,400,724 113,133 18,414 13,096 13,096 13,096 Water Debt Service Fund 34,370 83,595 0 45,000 45,000 45,000 Total Enterprise Funds $59,906,876 $29,292,904 $27,066,536 $29,512,441 $29,512,441 $29,512,441 Gas Tax Fund $3,349,311 $3,356,316 $3,291,223 $3,293,138 $3,293,138 $3,293,138 City Gas Tax Fund 594,490 773,861 686,150 686,147 686,147 686,147 Electrical Inspection Fund 219,265 288,063 477,494 348,917 348,917 348,917 Building Fund 1,481,662 2,393,601 4,601,171 3,478,408 3,478,408 3,478,408 Criminal Forfeiture Fund 129,522 210,792 44,892 44,892 44,892 44,892 Urban Forestry Fund 49,373 10,154 36,873 36,873 36,873 36,873 Parks Utility Fund 0 265,375 1,000,000 1,000,500 1,000,500 1,000,500 Traffic Impact Fee Fund 5,725 0 0 0 0 0 Underground Utility Fund 44,739 80,614 131,977 131,977 131,977 131,977 Street Maintenance Fund 2,120,769 2,245,429 2,242,445 2,854,400 2,854,400 2,854,400 Transportation SDC Fund 0 989,629 1,614,750 1,222,700 1,222,700 1,222,700 Parks Bond Fund 11,544 16,470 517,000 2,000 2,000 2,000 Parks SDC Fund 529,537 2,488,054 1,238,751 2,989,213 2,989,213 2,989,213 Library Donations and Bequests Fund 0 2,245 0 1,000 1,000 1,000 Total Special Revenue Funds $8,535,935 $13,120,603 $15,882,726 $16,090,165 $16,090,165 $16,090,165 Central Services Fund $6,397,479 $7,104,116 $7,468,562 $8,104,122 $8,104,122 $8,149,122 Fleet/Property Management Fund 1,563,873 1,786,454 1,957,474 1,974,271 1,974,271 1,974,271 Insurance Fund 44,272 20,173 54,620 42,620 42,620 42,620 Total Internal Services Funds $8,005,625 $8,910,743 $9,480,656 $10,121,013 $10,121,013 $10,166,013 Bancroft Debt Service Fund $79,658 $89,043 $120,000 $70,000 $70,000 $70,000 General Obligation Debt Service Fund 2,384,912 2,443,539 2,566,617 2,216,617 2,216,617 2,216,617 Total Debt Service Funds $2,464,570 $2,532,582 $2,686,617 $2,286,617 $2,286,617 $2,286,617 Facilities Capital Projects Fund $2,077 $6,850 $3,212 $3,212 $3,212 $3,212 Transportation Development Tax 438,734 2,663,050 1,796,279 1,712,279 1,712,279 1,712,279 Parks Capital Fund 17,507 33,420 575,015 1,417,642 1,417,642 1,516,642 Transportation CIP Fund 34,047 196,086 5,437,000 3,488,500 3,488,500 3,488,500 Total Capital Project Funds $492,365 $2,899,407 $7,811,506 $6,621,633 $6,621,633 $6,720,633 Total Revenue $110,794,505 $89,656,471 $96,525,214 $98,268,964 $98,268,964 $98,412,964 REVENUE ANALYSIS-PAGE 55 GENERAL FUND REVENUE The purpose of this section is to describe the city's major revenue sources, explain the underlying as- sumptions for the revenue estimates, and discuss significant revenue trends. Throughout this budget document there are revenue trend graphs for the city in total as well as for each of the major fund types. The revenue sources and assumptions used in the budget are summarized on the following pages. With no sales or income tax revenues, city general funds in Oregon are funded primarily by property taxes, franchise fees, state-shared revenues (e.g., cigarette tax and liquor tax revenues), and some charges/fees for services. Our property tax system has changed significantly over the past 20 years. Limitations on property taxes were put in place twice during the 90's. These two major changes were: Ballot Measure 5 - Taxes from fiscal year 1991-92 to 1995-96 were increasingly limited until the limit of$5 per $1,000 Real Market Value for school taxes and $10 per $1,000 Real Market Val- ue for general government taxes was reached. Ballot Measure 50 - This is a property tax limitation measure which was approved by Oregon's voters in May 1997. The provisions in this measure rolled 1997 assessed values back to 90 per- cent of the 1995 value, established permanent rate limits for each tax district, allowed voters to approve local option levies outside these rates, established a method for taxing new property at a ratio of market value to the Maximum Assessed Value (giving similar tax savings to the new property), and limited the growth of Maximum Assessed Value for existing property to a maxi- mum of 3% each year. These limitations have reduced the city's main source of revenue for core services such as police, li- brary and parks. General Fund - Revenue Sources 2% ■Property Tax 0% •Franchise Fees 0 75/ 18% 8% •Licenses and Permits 46, ■Intergovernmental 19% •Fee for Service •Fines&Forfeitures •Interest Earnings •Miscellaneous PAGE 56-CITY OF TIGARD ASSESSED VALUE REVENUE Property taxes are assessed by Washington County and are based on a property's assessed value not the property's real market value. Assessed values were established under Measure 50 and are based on the 1995-96 tax roll value less 10%. These values generally can't increase more than 3% per year unless major improvements are made to the property or voters have authorized a new levy. For FY 2017-18, Washington County's total assessed value is projected to be roughly 57% of its real market value as of January 2016 (Summary of Assessment and Tax Role Department of Assessment&Taxa- tion — Washington County). For the average home in Tigard, the assessed value of the home is roughly$251,727 and the real market value is at$395,211. Assessed Value $7 $6 c $5 . ■ . c m $4 ■ ■ ■ ■ $3 ■ 1 I. ■ ■ $2 ■ ■ ■ ■ ■ $1 ■ ■ ■ . $0 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 The city's permanent operating tax rate is $2.5131 per $1,000 of assessed value. For FY 2017- 18, it is assumed that the city's overall assessed property values will increase by just over 4%. This is possible through new construction in the River Terrace development bringing in new values to Tigard and the annexation of small islands. REVENUE ANALYSIS-PAGE 57 PROPERTY TAX SUMMARY The property tax system in Oregon has been heavily influenced by Measures 5 and 50, passed in 1990 and 1997 respectively. Because both rates and growth in assessed value are constrained, the economy has a limited effect on property tax revenue. However there has been recent interest by local govern- ments in developing a more flexible tax system within the State of Oregon. The property tax levy continues to be the General Fund's single largest revenue source, estimated at $15.3 million for FY 2017-18. Property taxes, including prior years' taxes, account for 46% of all reve- nue for the General Fund estimated for FY 2017-18. Property taxes pay for police,parks,library,plan- ning, municipal court, and several other services. Actual Actual Est.Actual Adopted Tax Information 2014-2015 2015-2016 2016-2017 2017-2018 Pro.er Taxes General Fund $ 13,585,285 $ 14,138,535 $ 14,551,662 $ 15,359,468 GO Debt Service 2,323,216 2,398,253 2,550,490 2,212,005 Total Tax Levied $ 15,908,501 $ 16,536,788 $ 17,102,152 $ 17,571,473 Assessed Values Prior Year Assessed Value $5,444,705,020 $5,683,006,297 $5,869,656,352 $ 6,085,198,556 Increase(up to 3%) 163,341,151 170,490,189 176,089,691 182,555,957 Est.Annexations&New Const. 33,431,425 46,079,705 53,127,985 64,566,220 Total Assessed Value Estimate $5,444,705,020 $5,899,576,191 $6,098,874,028 $ 6,332,320,733 Tax Rates/$1,000 AV _ General Fund Permanent Rate $ 2.51310 $ 2.51310 $ 2.51310 $ 2.51310 GO Debt Service 0.43140 0.43711 0.44967 i 0.37561 Tax Rate $ 2.94450 $ 2.95021 $ 2.96277 $ 2.88871 Assessed Value of Average Home $ 235,561 $ 242,628 $ 244,395 $ 251,727 General Fund 591.99 609.75 614.19 632.62 GO Debt Service 101.62 106.06 109.90 94.55 Total Estimated Tax per Household $ 693.61 $ 715.80 $ 724.09 $ 727.17 The city has two voter approved GO Bond property tax levies. In May 2002 Tigard voters approved a $13 million General Obligation Bond to construct a new library. In November 2010 Tigard voters ap- proved a parks bond measure allowing the city to issue up to $17 million in General Obligation Bonds for parks land acquisition. To date, the city has spent approximately $15.7 million of the parks bond. The remaining money will be used to fund additional acquisitions in the city including the downtown area. PAGE 58-CITY OF TIGARD PROPERTY TAX SUMMARY Property Tax Revenue 18,000,000 16,000,000 ' Alm 14,000,000 L . ■ 12,000,000 . ■ 10,000,000 . ■ ■ ■ •8,000,000 GO Debt Service 6,000,000 ■ ■ •General Fund 4,00Q000 . . 2,00Q000 0 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 The City of Tigard has a permanent tax rate of$2.5131 per thousand. Compared to other municipali- ties in the state,Tigard has one of the lowest rates making it difficult to pay for day-to-day services (See table on next page). The average tax rate for comparable cities in Washington County is $3.6369 and statewide is $4.6263. This is a difference between Tigard's tax rate and County average of$1.1238 and the state's average of$2.1132 per thousand. Another way to look at this is that each Tigard residents pay roughly$293 annually in property taxes compared to $357 annually for residents living in compara- ble cities in Washington County or$343 annually for residents in statewide comparable cities (See table on following pages). Tigard will be considering a local option tax levy to increase services. The current plan is to address this in a vote in November 2018. As seen in the following table, Tigard has room to grow its tax rate and still be below the average tax rate in the county and statewide. For example, a local option levy of $1.00/$1,000 of assessed value would still keep Tigard's rate below average in Washington County and would raise approximately$6,000,000 annually for more and better city services, allowing service delivery to increase by nearly 20 percent. REVENUE ANALYSIS-PAGE 59 PROPERTY TAX SUMMARY Tigard Permanent Property Tax Rate Comparison City Washington County Permanent Rate Population over 10,000 (per$1,000 AV) Lake Oswego 37,610 $4.9703 Portland 609,456 $4.5770 Beaverton 93,542 $4.6180 Cornelius 12,161 $3.9836 Forest Grove 22,419 $3.9554 Hillsboro 97,368 $3.6665 Sherwood 18,884 $3.2975 Wilsonville 21,484 $2.5206 Tigard .Mil. 250,444 . $2.5131 Tualatin 26,879 $2.2665 Average Washington County x'3.6369 Statewide Comparison Eugene 159,190 $7.0100 Albany 51,583 $6.3984 Woodburn 24,395 $6.0534 Salem 160,614 $5.8315 Medford 77,677 $5.2953 Corvallis 55,298 $5.1067 McMinnville 33,131 $5.0200 Springfield 60,177 $4.7400 Redmond 27,427 $4.4100 Newberg 22,508 $4.3827 Grants Pass 35,076 $4.1335 Gresham 109,397 $3.6129 Bend 81,236 $2.8035 Tigard 50,444 $2.5131 Keizer 37,064 $2.0838 Average Statewide , 4.6263 PAGE 60-CITY OF TIGARD PROPERTY TAX SUMMARY Tigard Property Tax Collection per Capita Comparison (FY 2016-2017) City Washington County Property Tax Population over 10,000 Collection per Capita Lake Oswego 37,610 $841.68 Hillsboro 97,368 $409.34 Beaverton 93,542 $386.06 Portland 609,456 $342.81 Tualatin 26,879 $324.77 Tigard 50,444 $292.53 Sherwood 18,884 $270.25 Wilsonville 21,484 $269.98 Wilsonville 21,484 $269.98 Forest Grove 22,419 $242.20 Cornelius 12,161 $193.73 Average Washington County $357.33 Statewide Comparison Bend 81,236 N/A Eugene 159,190 $570.71 Medford 77,677 $448.46 Albany 51,583 $421.14 Corvallis 55,298 $396.71 Salem 160,614 $379.81 McMinnville 33,131 $343.69 Springfield 60,177 $327.52 Woodburn 24,395 $324.98 Newberg 22,508 $320.18 Grants Pass 35,076 $315.82 Tigard 50,444 $292.53 Redmond 27,427 $286.00 Gresham 109,397 $243.15 Keizer 37,064 $130.29 Average Statewide $342.93 REVENUE ANALYSIS-PAGE 61 STATE REVENUE SHARING REVENUE State revenue sharing monies,which include gas, liquor and cigarette taxes, are allocated to cities based on population with an adjustment for local taxing efforts. Using state projections, the League of Ore- gon Cities has produced the per capita estimates of State Shared Revenues for cities for the coming years. State Revenue Sharing by Type $4,500,000 ' $4,000,000 ' S $3,500,000 $3,000,000 — $2,500,000 •Gas Tax $2,000,000 / 1 State Revenue Sharing $1,500,000 I •Liquor Tax $1,000,000 ■Cigarette Tax $500,000 $0 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 Cigarette tax is generated by two cents of the state-imposed $x per pack cigarette tax. Revenue from the tax is allocated as follows: $0.17 to the state's general fund; $0.65 to the Oregon Health Plan; $0.10 is dedicated to mental health services; $0.02 to cities; $0.02 to counties; $0.02 to the Oregon Depart- ment of Transportation for transportation services to the elderly and disabled; and $0.02 to the state's tobacco use reduction account. Cities may use their share for general government purposes without program restrictions on their use. Liquor tax revenue may be used by cities for general government purposes. It is distributed by the Oregon Liquor Control Commission in two different manners: • 20% of the state's liquor receipts are allocated as revenues to cities on a per capita basis and distributed monthly; and • 14% of state liquor receipts are allocated to cities on a formula basis, as outlined in ORS 221.770. These estimates for FY 2017-18 assume no increase in the tax rates for beer, wine or distilled spirits, and no changes in the proportional allocation of revenues. Revenue will closely track the upward and downward trends in Tigard's 20%per capita liquor tax distribution. PAGE 62-CITY OF TIGARD STATE REVENUE SHARING REVENUE Gas tax is allocated to cities from vehicle title and registration fee and the gas tax. In 2009 the Oregon legislature approved the Jobs and Transportation Act which raised driver license and vehicle registration fees, sets date for raising fuels taxes and created stable funding base of$300 million/year for city, county and state transportation infrastructure projects. The legislation generated an additional $54.6 million annually to be allocated to cities from vehicle title and registration fee increases and an increase in the gas tax. The change in funding was phased in, reaching 100% in 2013. Since the bulk of the gas taxes in Oregon are based on a per-gallon fee, the amount of money raised by gas taxes is declining. This is due to more fuel efficient cars, including electric cars, and people driving fewer miles. The Oregon legislature is starting to look at ways to change the state gas tax. One possibility is to change to a rate charged per mile driven. State Revenue Sharing is allocated to cities based on population with an adjustment for local taxing effort. It is anticipated that receipts from state revenue sharing will be much the same as actually received in FY 2016-17. Marijuana Tax is slated to begin collection in the coming year. As this is a new tax to the city as well as many jurisdictions in the state, there is no historical data to forecast from at this time. The city will recognize this revenue either during the fiscal year through a budget action or be- ginning in next year's annual budget. __11.1111111111111111.1111111.1MIN ;DRUG 'e BEpo-r I- - F r ftr 4.4 SWF MEM Historical Tigard Tigard Today Picture courtesy of the Tigard Historical Association REVENUE ANALYSIS-PAGE 63 FRANCHISE FEE REVENUE Franchise fees are charged as part of an agreement between local governments and utilities that use public rights-of-way. These agreements ensure that companies receiving special use of rights-of-way are paying fees to reimburse local governments for use of public services, and to prevent general tax- payers from subsidizing extraordinary use. Franchise agreements outline the terms under which utility companies use city rights-of-way, including compensation requirements. Franchise fees are typically calculated on a percentage of the revenues derived from sales of the utility company to customers in that service area or territory. Current franchisees and franchise rates are: Service Provider Rate Cable Television Comcast 5% Electric Portland General Electric 5% Garbage All Haulers 5% Natural Gas Northwest Natural Gas 5% Sanitary Sewer City of Tigard with Clean 5% Water Services Telecommunications All providers 5% Water City of Tigard & Tualatin 5% Valley Water District Franchise Fee Revenue by Type $7,000,000 ' $6,000,000 ' 101 $5,000,000 V. ■Sanitary Sewer ■ ■Water $4,000,000 ■Cable TV $3,000,000 i E M •Garbage ■ ■ ■ ■ ■ •Telecomm $2,000,000 ■Gas $1,000,000 ■ ■ ■ ■ ■ •Electric $- FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 PAGE 64-CITY OF TIGARD FRANCHISE FEE REVENUE • Cable TV — The Metropolitan Area Communications Commission (MACC), a consorti- um of cities in the metro area, administers the cable television franchise. While revenues from telecom franchise fees have been decreasing in recent years, cable franchises have increased. • Electricity - Portland General Electric (PGE) pays a franchise fee representing 5 percent of their gross revenues to Tigard. • Garbage —Pride Disposal and Waste Management are responsible for solid waste and recycling in Tigard. Each pays a 5% franchise fee. During FY 14 the City Council increased the solid waste franchise from 4% to 5%. • Natural Gas - Northwest Natural Gas pays 5% of gross revenues as a franchise fee to Tigard. Revenue projections remain steady for FY 2016-17. • Sanitary Sewer - The Sanitary Sewer Fund pays 5% of gross revenues as a franchise fee to the General Fund. As the fee is based on gross revenue, the fee will grow in relation to sewer rate increases. • Telecommunications —The shift from land line telephones to wireless technologies continues to erode telecommunications franchise revenues in Tigard and throughout Oregon cities. Over the last few years,Tigard has seen a decrease in telecommunications franchise revenues. • Water-New water rates took effect on January 1, 2016. Water customer charge and water usage charge increased by 3.2%. Rate increases applied to all water customers, including non- residential customers. The average residential customer experienced an increase of about $1.20. The increase in water rates will increase franchise fee revenue proportionately. REVENUE ANALYSIS-PAGE 65 ENTERPRISE FUNDS - USER FEES REVENUE User fees include water, sanitary sewer, and storm drainage fees charged to all users of such services. The sanitary and storm fees are established by the Clean Water Services Agency (CWS) and updated by the agency each year. The City Council, through an intergovernmental agreement with other system participants, sets the water rates. Utility User Fees $30,000,000 ' $25,000,000 V— ` ■Sanitary $20,000,000 ■Stormwater $15,000,000 Water $10,000,000 $5,000,000 $0 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 Per the intergovernmental agreement with CWS, the city retains only a portion of the sanitary and storm fees it collects. It is anticipated that stormwater revenues will see minimal growth during FY 2017-18. In 2008, Tigard entered into a water partnership with the City of Lake Oswego for a long-term water source. In order to pay for the debt that is necessary to complete the project,water rates in the Tigard Water Service Area increased approximately 34% in fiscal year 2010-11 and then increased 14% per year each January through 2014. During FY 2013-14, the City of Tigard negotiated with the City of Lake Oswego to take an additional 4 million gallons per day of the capacity generated by this partner- ship project resulting in increased project costs for the city. Analysis determined that the city would need additional rate increases of 10.5%in January 2015 with annual increases of 3.25% starting in 2016 to alleviate the need to add more debt to the project and cover all project costs. Sanitary Sewer is seeing an increase in user fees beginning in 2017-2018 as a surcharge went into effect in late 2016 and it will be the first full year of collection. This additional monthly charge of$2.07/ dwelling unit will help the city fund the growing infrastructure needs of the system. PAGE 66-CITY OF TIGARD CONNECTION FEES REVENUE Connection fees include transportation development tax (TDT), Tigard Transportation Sys- tem Development Charge (TSDC), storm and sanitary sewer connection charges, water con- nection and system development charges, parks system development charges and transporta- tion system development charges. The TDT and TSDC is assessed on new development to help provide funds for the increased capacity transportation improvements needed to accom- modate the additional vehicle traffic and demand for transit facilities generated by that devel- opment. Connection Fees $10,000,000 ' $9,000,000 ' III 00 ' ■Water 00 ' ■Sanitary Sewer 00 00 .7Roads ' 00 ■Parks 00 00 00 $o FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 This revenue category is showing major increases primarily due to the expected development of an estimated 200 homes annually in the River Terrace Subdivision. This development will yield a total of 1,800 homes for the city after development is complete. The TDT provides funds for capacity improvements to county and city arterials, certain collectors, and certain state and transit facilities as listed in the County's Capital Improvements Project List. The TDT is categorized as an Improvement Fee. Revenue must be dedicated to capital improve- ments that expand capacity and may not be used for maintenance, repair, or other non-capital im- provements. The Transportation SDC was added in FY 2016 in Tigard which explains the large in- crease in the graph above. It has a similar purpose as the TDT and will add to Tigard's ability to fund roads. As part of the funding of the water project with Lake Oswego, water system development charges (SDC) increased. In February 2011, the water SDC increased 87%. The increase fully implemented the reimbursement portion of the water SDC. Over a four year period, the improvement portion of the water SDC will be phased in,resulting in increased water SDC fees. REVENUE ANALYSIS-PAGE 67 PERMIT FEE REVENUE Permit fee revenues are recorded in the Building Fund, the Electrical Inspection Fund and the General Fund. The primary fees that are represented in the chart include: Engineering Public Improvement Fee, Sign Permits,Land Use Planning Application Fees and all related Building Permit Fees. Nearly all fees are related to development activity and, therefore, reflect the level of that activity. Permit Fees $8,000,000 $7,000,000 ' $6,000,000 ' ■Building Fund $5,000,000 ' •Electrical Inspection $4,000,000 ■ Fund • •• •General Fund $3,000,000 $2,000,000 • • • • $1,000,000 ■ III ■ so Alli.d1=.11=.i1M.dM.d1=.1111r FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 In October 2010, building fees increased to bring them in line with area communities. The River Ter- race Subdivision is anticipating more than 200 homes to be built in FY 17-18.. This accounts for the dramatic increase in overall development related fees. However, this revenue is not sustainable over the long term due to the nature of building related fees in which the expenditures occur in later years. PAGE 68-CITY OF TIGARD COUNTY SHARED REVENUE County Shared Revenues include the Washington County gas tax, the Washington County Cooperative Library System (WCCLS) levy, and a countywide hotel/motel tax. County Shared Revenues $4,500,000 7— $4,000,000 $3,500,000 ' ■County Gas Tax $3,000,000 $2,500,000 / ■Hotel-Motel Tax $2,000,000 7- W CCLS $1,500,000 $1,000,000 $500,000 $0 7- FY 12-13 FY 13-14 FY 14-15 FY 15-15 FY 15-17 FY 17-18 Washington County collects a one-cent per gallon tax on gasoline and distributes it to cities in the county to use for road maintenance activities. This revenue source has seen very minor growth over the past few years because under current state law the tax per gallon cannot be increased, and as men- tioned in the gas tax section, higher mileage vehicles and reduced driving are leading to less overall gas tax revenue. The hotel/motel tax is collected by Washington County at a 7% rate and is distributed to all participat- ing jurisdictions. Tigard receives about one-third of the amount collected in the city limits. Tax collec- tions are directly related to room rental rates, the number of hotel and motel rooms within the city, and the economy. With the slow economic recovery, the city projects that this revenue source will remain stagnant. The city, with the county, is reviewing the hotel/motel tax and changes may be reflected in future budgets. WCCLS funds come from the county property taxes generated from the county's permanent property tax rate. On November 3, 2015, voters approved the renewal of the local option levy that maintained and expanded countywide operating support of the libraries at a rate of $0.22 per $1,000 of assessed value for the next five years.This is an increase of$0.05 per $1,000 from the previous rate. REVENUE ANALYSIS-PAGE 69 FINE AND FORFEITURE REVENUE Fine and forfeiture revenue includes traffic and civil infraction citations, which are processed by the Municipal Court, and fines for late and lost materials at the Library. Fine collections are directly related to the number of citations issued. The bail schedule is updated annually by the Municipal Court Judge. Fines and Forfeiture $1,000,000 $900,000 V- $800,000 $800,000 ' $700,000 IllijM •Library Fines $600,000 $500,000 M M ■Traffic-Civil $400,000 M M Infractions $300,000 $200,000 $100,000 $0 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 Revenue from fines and forfeitures are variable from year to year,but do not change significantly over the long-range timeframe. PAGE 70-CITY OF TIGARD INTEREST EARNINGS REVENUE Interest earnings are generated from the investment of cash on hand in various funds of the city. In- terest earnings are directly attributable to the amount of cash available for investment and current in- terest rates. Interest Earnings $700,000 $600,000 $500,000 ' $400,000 ' ■ ■ ■ ■Interest Earned $300,000 ■ ■ ■ $200,000 ■ ■ ■ $100,000 ■ ■ ■ $0 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 The city is assuming an interest rate of 1.0% for its investments, and anticipates that interest earnings will be relatively flat in FY 2017-18 as interest rates remain low. REVENUE ANALYSIS-PAGE 71 INTERFUND TRANSFERS Interfund transfers are the transfer of revenues between funds when the revenue is received in one fund for an expense that occurs in another fund or when city functions have more than one funding source. Another primary reason for transfers is for a fund to pay for services provided by another fund (for example, Financial Operations Division providing utility billing services for the Water, Sani- tary Sewer, Stormwater, and Street Maintenance Funds). A transfer-out is an expense to the fund that is transferring the money out or buying services. A trans- fer-in is a resource to the fund that is receiving the money or selling the service. For every expense transfer-out, there is a corresponding resource transfer-in. The corresponding transfers must show the same dollar amount. The various types of interfund transfers are defined below: General Resource Transfer Transfer of resources from one fund to another which are not based upon a cost allocation plan, actual expenditure, or any expectation of a payment for services provided. This type of transfer is simply a transfer of resources from one fund to another. Direct Resource Transfer/Capital Improvement Plan (CIP) Transfer Transfer of resources from one fund to another which are based upon a cost allocation plan and actual expenditures or an expectation of a payment for services provided. This type of transfer is typically based upon actual expenditure needs by a certain fund and are "trued up" from the budget figure based upon actual expenditures. Debt/Loan Repayment Transfer Transfer of resources from one fund to another to pay either all or a portion of an interfund loan. This type of transfer is typically based upon a five-year repayment schedule for capital loans. Indirect Cost Transfer The Indirect Cost Transfers Out is typically budgeted along with a division's operating budget to show the true cost for that division to the city. In turn, transfers received for services provided, are allocated based upon a cost allocation plan. PAGE 72-CITY OF TIGARD INTERFUND TRANSFERS Division Indirect Cost Pool Allocation Factors City Management Mayor& Council, City Agenda Items, Total Actual Management Expenditures (Excl. Debt), FTE's, Web Services Finance Administration CIP Budget/CIP Total Actual Expenditures, Budget .......................................................................................................................................:....................................................................................................................................................:..................................................................................................................................................................................................... Financial Operations Reporting, Total Actual Expenditures (Excl. Accounting/General Debt& Capital),Journal Entries, # of Ledger,Accounts Payable, Invoices, FTE's Payroll Human Resources j Human Resources FTE's ....................................................................................................................................._:.................................................................................................................................................._:..................................................................................................................................................................................................... Risk Management Insurance Premiums, FTE's, # of Autos, Property Value, Claims &Misc. Other Insurance Costs, 3 yr. Avg. # of Insurance Incidents .......................................................................................................................................:....................................................................................................................................................:..................................................................................................................................................................................................... Information Technology IT-Support,IT-Geographic # of Computers,Help Desk Tickets, Information Systems (GIS) GIS Data Layers Communications Mail, Graphics, Copiers, Graphics Staff Time, FTE's &Actual Web Services Expenditures (Excl. Debt), # of Printers/Copiers,Total Copier Costs, .......................................................................................................................................:..................................................................................................................................................:..................................................................................................................................................................................................... City Recorder/Records Records Management, Time on Records Requests,Agenda Council Support, Records Items, Electronic Records, # of Requests Record Boxes, # of Microfiche .......................................................................................................................................:..................................................................................................................................................:..................................................................................................................................................................................................... Property Management Property Management Square Footage .......................................................................................................................................:....................................................................................................................................................:..................................................................................................................................................................................................... Fleet Maintenance Fleet Maintenance Fleet Work Order Expenses Contracts &Purchasing Contracts &PurchasingP-Card Transactions, # of Purchase Orders, $ of Purchase Orders Utility Billing Utility Billing,Meter Meter Reading,Utility Accounts, Reading Utility Revenues Since the internal transfers are complex and can be difficult to follow and trace through the budget document, the following explanation is provided for each transfer, by fund. The budget document reflects a decrease in the number of transfers that are related to the Capital Improvement Plan (CIP) due to the implementation of the federally approved indirect cost plan. REVENUE ANALYSIS-PAGE 73 INTERFUND TRANSFERS From To Amount Type Description Bancroft Debt Central Services Fund 1,725 Fund Level Indirect Transfer to Central Service Fund Service Fund Total Bancroft Debt City Gas Tax Fund Central Services Fund 4,829 Fund Level Indirect Transfer to Central Service Fund City Gas Tax Fund Transportation CIP 160,000 CIP CIP-95042:Commercial Street Fund Sidewalk(Main to Lincoln) City Gas Tax Fund Transportation CIP 75,000 CIP CIP-95056:North Dakota Street Fund (Fanno Creek)Bridge Replacement Total City Gas Tax Fun ransfer Out 1/1111 ,829 Criminal Forfeiture Central Services Fund 3,263 Fund Level Indirect Transfer to Central Fund Service Fund Total Criminal Forfeiture Fund Transfer Out Electrical Inspection Central Services Fund 3,913 Fund Level Indirect Transfer to Central Fund Service Fund Electrical Inspection Building Fund 300,000 Direct Transfer of funds to support electrical Fund inspections by Building Division Total Electrical Inspection Fund Transfer Out Gas Tax Fund Transportation CIP 300,000 CIP CIP-95027:Pedestrian and Cyclist Fund Connections Program Gas Tax Fund Central Services Fund 5,487 Fund Level Indirect Transfer to Central Service Fund Gas Tax Fund Transportation CIP 5,500 CIP CIP-95023:Walnut Street Fund Improvements Gas Tax Fund Transportation CIP 15,000 CIP CIP-95049:Commercial Street Fund Sidewalk(Lincoln Avenue to 95th Avenue) Gas Tax Fund Parks Capital Fund 100,000 CIP CIP-92055:Americans with Disabilities Act Transition Plan Gas Tax Fund Transportation CIP 285,000 General System Infrastrucure Projects based on Fund Eng Time YTD FY17. Sys Inf=19% of billable time. Trans is 51%of total. Gas Tax Fund Transportation CIP 500,000 CIP CIP-95059:Railroad Crossing Closure Fund Gas Tax Fund Transportation CIP 75,000 CIP CIP-95058:Tigard Street Bridge over Fund Fanno Creek-Temporary Repair Gas Tax Fund Transportation CIP 10,000 CIP CIP-95060:Tigard Street(Fanno Fund Creek)Bridge Replacement Gas Tax Fund Transportation CIP 80,000 CIP CIP-95053:Durham Road School 20 Fund When Flashing Total Gas Tax Fund Transfer PAGE 74-CITY OF TIGARD INTERFUND TRANSFERS From To Amount Type Description General Fund Water Fund 27,460 Direct Water Building Lease:Year 9 of 10 General Fund Parks Utility Fund 37,500 Direct Deferred Maintenance-Vehicles General Fund Central Services Fund 125,466 Fund Level Indirect Transfer to Central Service Fund General Fund Fleet/Property 130,000 Fund Level Indirect Transfer to Central Management Fund Service Fund General Fund Parks Capital Fund 25,000 CIP CIP-92055:Americans with Disabilities Act Transition Plan General Fund Parks Utility Fund 56,000 Direct Deferred Maintenance-Equipment General Fund Parks Utility Fund 1,450,000 Direct General Fund Support of Parks Maintenance and Recreation. General Fund Parks Utility Fund 62,000 Direct Recreation Program Year 3 Increase Total General Fund Transfer 01- 3,426 Insurance Fund Central Services Fund 295 Fund Level Indirect Transfer to Central Service Fund To. Library Donations Facilities Capital 100,000 General Transfer of funds for needed misc. and Bequests Fund Projects Fund Library Improvements. Total Libra ons anegaes and Transfer Out Parks Bond Fund Parks Capital Fund 190,000 CIP CIP-92016-06:Dirksen Nature Park- Interpretive Shelter and Restroom Parks Bond Fund Parks Capital Fund 45,000 CIP CIP-92054:Jack Park Addition Playground Parks Bond Fund Parks Capital Fund 1,285,000 CIP CIP-92028:Downtown Land Acquisition Parks Bond Fund Parks Capital Fund 40,000 CIP CIP-92052:Bull Mountain Park Trail Total Parr Bond and Transfer Ot-.miW 1,560,000 REVENUE ANALYSIS-PAGE 75 INTERFUND TRANSFERS From To Amount Type Description Parks SDC Fund Parks Capital Fund 20,000 CIP CIP-92016-04:Dirksen Nature Park- Nature Play Areas Parks SDC Fund Central Services Fund 16,383 Fund Level Indirect Transfer to Central Service Fund Parks SDC Fund Parks Capital Fund 145,000 CIP CIP-92035:City of Tigard/Tigard- Tualatin School District Park Development Parks SDC Fund Parks Capital Fund 45,000 CIP CIP-92034:Tigard Street Trail and Public Space(Main St.to Tiedeman Ave./Tigard St.) Parks SDC Fund Parks Capital Fund 73,000 General System Infrastrucure Projects based on Eng Time YTD FY17. Sys Inf=19% of billable time. Parks is 13%of total. Only done for capacity increasing projects. Parks SDC Fund Parks Capital Fund 100,000 CIP CIP-92055:Americans with Disabilities Act Transition Plan Parks SDC Fund Parks Capital Fund 250,000 CIP CIP-92026:Park Land Acquisition Parks SDC Fund Parks Capital Fund 54,700 CIP CIP-92016-05:Dirksen Nature Park- Forested Wetland Restoration and Boardwalk Parks SDC Fund Parks Capital Fund 250,000 CIP CIP-92053:Parks Major Maintenance Parks SDC Fund Parks Capital Fund 133,372 CIP CIP-92013:Fanno Creek Remeander (City/CWS) Parks SDC Fund Parks Capital Fund 6,000 CIP CIP-92016:Dirksen Nature Park- Overall Project Parks SDC Fund Parks Capital Fund 8,000 CIP CIP-92052:Bull Mountain Park Trail Parks SDC Fund Parks Capital Fund 515,000 CIP CIP-92046:Fanno Creek Trail Connection(RFFA Grant) Total Parks SDC Fund Transfer Ou Sanitary Sewer Fund Central Services Fund 22,453 Fund Level Indirect Transfer to Central Service Fund Sanitary Sewer Fund Water Fund 13,413 Direct Water Building Lease:Year 9 of 10 Sanitary Sewer Fund Stormwater Fund 528,000 CIP CIP-94016:Slope Stabilization(Derry Dell/118th Court) Sanitary Sewer Fund Stormwater Fund 30,000 CIP CIP-93009:Fanno Creek Slope Stabilization(Arthur Court) PAGE 76-CITY OF TIGARD INTERFUND TRANSFERS From To Amount Type Description Stormwater Fund Parks Capital Fund 10,000 CIP CIP-92016-02:Dirksen Nature Park- Oak Savanna Restoration Stormwater Fund Parks Capital Fund 8,000 CIP CIP-92016-03:Dirksen Nature Park- Oak Savanna Overlook Stormwater Fund Transportation CIP 5,000 CIP CIP-95023:Walnut Street Fund Improvements Stormwater Fund Sanitary Sewer Fund 36,000 CIP CIP-93058:Fanno Creek Sanitary Siphon Repair Stormwater Fund Water Fund 17,878 Direct Water Building Lease:Year 9 of 10 Stormwater Fund Parks Capital Fund 16,300 CIP CIP-92016-05:Dirksen Nature Park- Forested Wetland Restoration and Boardwalk Stormwater Fund Sanitary Sewer Fund 157,500 CIP CIP-93057:East Fork Derry Dell Creek(Viewmont Court to Fairhaven Way) Stormwater Fund Central Services Fund 5,129 Fund Level Indirect Transfer to Central Service Fund Street Maintenance Central Services Fund 172,557 Fund Level Indirect Transfer to Central Fund Service Fund Street Maintenance Gas Tax Fund 150,000 Direct Support right-of-way maintenance costs Fund totalling$150K Total Street Maintenance Fund Transfer Out Transportation Central Services Fund 26,262 Fund Level Indirect Transfer to Central Development Tax Service Fund Transportation Transportation CIP 905,000 CIP CIP-95048:Roy Rogers Road Development Tax Fund Transportation Transportation CIP 30,000 CIP CIP-95041 :Upper Boones Ferry Road Development Tax Fund /Durham Road Adaptive Signal Coordination Total Transportation Development Tax Transfer 961,262 Out Transportation SDC Central Services Fund 12,157 Fund Level Indirect Transfer to Central Fund Service Fund Transportation SDC Central Services Fund 1,183 Fund Level Indirect Transfer to Central Fund Service Fund Total Transpo ✓, on I and Transfer Ou Underground Utility Central Services Fund 4,417 Fund Level Indirect Transfer to Central Fund Service Fund Underground Utility Transportation CIP 73,000 CIP CIP-95023:Walnut Street Fund Fund Improvements REVENUE ANALYSIS-PAGE 77 INTERFUND TRANSFERS From To Amount Type Description Urban Forestry Fund Parks Capital Fund 40,000 CIP CIP-92037:Damaged Tree Replacement Program Urban Forestry Fund Parks Capital Fund 70,000 CIP CIP-92017:Tree Canopy Replacement Program Urban Forestry Fund Central Services Fund 4,045 Fund Level Indirect Transfer to Central Service Fund Urban Forestry Fund Parks Capital Fund 79,000 CIP CIP-92016-02:Dirksen Nature Park- Oak Savanna Restoration 'Total otal Urban Forestry Fund Transfer Out 193,045 Water Fund Transportation CIP 2,500 CIP CIP-95023:Walnut Street Fund Improvements Water Fund Water CIP Fund 200,000 CIP CIP-96048:Water Master Plan/SDC Study Water Fund Water CIP Fund 200,000 CIP CIP-96003:Water Meter Replacement Program Water Fund Water CIP Fund 378,000 CIP CIP-96046:Red Rock Creek Waterline Relocation Water Fund Water CIP Fund 200,000 CIP CIP-96047:Canterbury Pump Station Water Fund Water CIP Fund 90,000 CIP CIP-96031 :Fire Flow Improvement Program Water Fund Water Debt Service 1,690,000 Debt/Loan 2015 Water Bond Debt Service Payment Fund Repayments Water Fund Water CIP Fund 100,000 CIP CIP-96028:Fire Hydrant Replacement Program Water Fund Water Debt Service 163,000 Debt/Loan ARRA Water Debt Service Payment Fund Repayments Water Fund Water CIP Fund 140,000 CIP CIP-96024:Waterline Replacement Program Water Fund Water Debt Service 6,575,000 Debt/Loan 2012 Water Debt Service Payment Fund Repayments Water Fund Water CIP Fund 7,200,000 CIP CIP-96040:Cach Reservoir and Pump Station Design Water Fund Water CIP Fund 56,000 General System Infrastrucure Projects based on Eng Time YTD FY17. Sys Inf=19% of billable time. Water is 10%of total. Water Fund Water CIP Fund 150,000 GIP CIP-96008:Water Main Line Oversizing Program Water Fund Central Services Fund 152,313 Fund Level Indirect Transfer to Central Service Fund Water Fund Water CIP Fund 160,346 CIP CIP-96033:Well Abandonment (Tigard High) Total Wnd Transfer Out Water Fleet/Property 20,999 Fund Level Indirect Transfer to Central Quality/Quantity Management Fund Service Fund Fund Total Water Quarry uanhty Fund Transfer Out 30,9 PAGE 78-CITY OF TIGARD INTERFUND TRANSFERS From To Amount Type Description Water SDC Fund Central Services Fund 18,898 Fund Level Indirect Transfer to Central Service Fund Water SDC Fund Water CIP Fund 1,700,000 CIP CIP-96040:Cach Reservoir and Pump Station Design Water SDC Fund Water CIP Fund 50,000 CIP CIP-96048:Water Master Plan/SDC Study Water SDC Fund Water CIP Fund 165,000 CIP CIP-96018:Lake Oswego/Tigard Water Partnership Water SDC Fund Water CIP Fund 800,000 CIP CIP-96049:Willamette Raw Water Facility Participation Water Slid TranIrrin 2,733,8 ':�i $ 1 — WE D005 r i -itliWIN , •-•----,,,a aaa dttiti4l151.,,,v�'' l �bf c^ .Va�O'. Y:b :74)•_74:04711141:1:47:00:_404;74,11:175.04,40014:114t:41.4440,104.4.1.4.0.4 0. ..... —'11iiiiiiii....,' .,'''''' ,...,N ..,"*,,,,, . A'17."' '.-.'' _ i 44 �....,"'' ..x. / Ailliiiilli• ._ Ash Avenue Dog Park,located near downtown Tigard, gets much use from Tigard's four-legged residents REVENUE ANALYSIS-PAGE 79 f t /�' Y xP:'�:k n e ."1 f� i f j p7R�%^..Y .,tom --.41 ,'; 11.. i,`� .h ' l.` 'Y r 'r,A i �,.. fie' 6 Y�y LI .� cs`•sw 'K �... ,_ !!! „�Y Wig 10,4a .„ ti .'' The City of Tigard has over 16 miles of hard surface trails. City ofTigard I ADOPTED BUDGET I FY 2017-2018 PAGE 80-CITY OF TIGARD EXPENDITURE SUMMARY BY PROGRAM The city adopts and manages its operating expenditures by program. The city has four operating pro- grams: Policy & Administration, Community Development, Community Services, and Public Works. Within each of these programs are one or more departments and budgets units, or divisions. A more detailed explanation of the city's program structure can be found in the Reader's Guide section. The following charts give a summary of the expenditures for the programs, budget classifications, and staffing levels. FY2015 FY2016 FY2017 FY2018 FY2018 FY2018 Actual Actual Revised Proposed Approved Adopted Description Expenditure by Program Policy and Administration $7,321,666 $8,002,333 $11,407,357 $11,796,482 $11,812,482 $11,857,482 Community Development 4,640,737 5,327,606 6,237,427 6,172,419 6,172,419 6,172,419 Community Services 20,325,635 20,784,379 23,382,198 24,015,391 24,015,391 24,055,436 Public Works 19,574,814 21,424,078 20,561,425 20,832,413 20,832,413 21,565,987 Total Expenditures by Progam $51,862,853 $55,538,396 $61,588,407 $62,816,705 $62,832,705 $63,651,324 Number of Fl'b by Program Policy and Administration 45.85 53.35 54.35 58.50 58.50 60.50 Community Development 25.80 28.50 31.50 32.50 32.50 32.50 Community Services 117.30 122.80 127.20 129.40 129.40 129.40 Public Works 73.00 69.00 73.00 75.45 75.45 75.45 Number of Fib by Program 261.95 273.65 286.05 295.85 295.85 297.85 Expenditure per FTE Policy and Administration $159,687 $149,997 $209,887 $201,649 $201,923 $195,991 Community Development 179,874 186,934 198,014 189,921 189,921 189,921 Community Services 173,279 169,254 183,822 185,590 185,590 185,900 Public Works 268,148 310,494 281,663 276,109 276,109 285,832 Total Expenditure per EYE $227,684 $236,390 $215,306 $212,326 $212,380 $213,703 PROGRAM SUMMARIES-PAGE 81 OPERATING BUDGET HISTORY-SUMMARY FY 2015 FY 2016 FY 2017 Proposed Approved Adopted Description Actual Actual Revised 2018 2018 2018 umber of 1-'1 h 261.95 273.65 286.05 295.85 295.85 297.85 Budget by Category Personal Services $28,324,337 $28,886,454 $33,003,076 $34,249,073 $34,249,073 $34,313,073 Materials&Supplies 13,807,355 15,628,865 16,063,121 16,029,506 16,045,506 16,144,506 Interdepartmental Services 8,821,375 10,038,718 10,472,020 11,165,371 11,165,371 11,165,371 Capital Outlay 909,786 984,359 2,050,190 1,372,755 1,372,755 2,028,374 Total by Category $51,862,853 $55,538,396 $61,588,407 $62,816,705 $62,832,705 $63,651,324 Budget by Program Policy and Administration $7,321,666 $8,002,333 $11,407,357 $11,796,482 $11,812,482 $11,857,482 Community Development 4,640,737 5,327,606 6,237,427 6,172,419 6,172,419 6,172,419 Community Services 20,325,635 20,784,379 23,382,198 24,015,391 24,015,391 24,055,436 Public Works 19,574,814 21,424,078 20,561,425 20,832,413 20,832,413 21,565,987 Total by Program $51,862,853 $55,538,396 $61,588,407 $62,816,705 $62,832,705 $63,651,324 Budget by Department Mayor and Council $271,510 $310,930 $310,749 $289,717 $305,717 $305,717 City Management 2,019,260 2,194,006 2,498,333 2,626,251 2,626,251 2,671,251 Finance&Information Services 3,708,382 4,212,592 4,906,845 4,985,318 4,985,318 4,985,318 Community Development 4,640,737 5,327,606 6,237,427 6,172,419 6,172,419 6,172,419 Police 14,509,452 14,941,572 16,941,258 17,467,333 17,467,333 17,507,378 Library 5,437,422 5,423,550 6,000,233 6,097,217 6,097,217 6,097,217 Social Service/Community Events 378,761 419,257 440,707 450,841 450,841 450,841 Public Works 19,574,814 21,424,078 20,561,425 20,832,413 20,832,413 21,565,987 Central Services 1,322,514 1,284,804 3,691,430 3,895,196 3,895,196 3,895,196 Total by Department $51,862,853 $55,538,396 $61,588,407 $62,816,705 $62,832,705 $63,651,324 PAGE 82-CITY OF TIGARD OPERATING BUDGET HISTORY Description FY 2015 FY 2016 FY 2017 Proposed Approved Adopted P Actual Actual Revised 2018 2018 2018 Number of 1.1 E 261.95 273.65 286.05 295.85 295.85 297.85 51001-Salaries-Management $8,492,229 $9,041,929 $9,566,107 $10,212,078 $10,212,078 $10,296,859 51002-Salaries-General 4,261,370 4,113,051 5,100,716 5,267,689 5,267,689 5,293,041 51003-Salaries-Police 4,049,934 4,095,896 4,479,184 4,455,980 4,455,980 4,410,558 51004-Part Time-Regular 1,217,589 1,150,164 1,067,409 1,302,164 1,302,164 1,302,164 51005-Part Time-Temporary 361,475 431,075 570,588 635,201 635,201 589,441 51006-Overtime 654,004 796,335 815,564 1,020,693 1,020,693 1,020,693 51007-Incentive Pay 426,753 439,885 477,942 473,895 473,895 473,895 52001-Unemployment 220,351 104,007 22,506 22,829 22,829 22,894 52002-Worker's Compensation 359,187 352,410 417,061 413,967 413,967 413,967 52003-Social Security/Medicare 1,443,074 1,503,005 1,687,663 1,752,262 1,752,262 1,757,212 52004-Tri-Met Tax 139,758 146,388 159,583 168,050 168,050 168,525 52005-Retirement 2,667,439 2,731,128 3,228,859 3,448,457 3,448,457 3,456,502 52006-Retirement-3%ER Match 0 0 710 0 0 0 52007-VEBA-ER 211,711 203,073 243,052 248,295 248,295 249,795 52008-Life Ins/ADD/LTD 20,617 18,300 89,560 92,959 92,959 93,669 52009-Long Term Disability 43,249 40,662 0 0 0 0 52010-Medical/Dental/Vision 3,359,623 3,337,615 4,817,140 4,538,010 4,538,010 4,567,314 52011-Dental Benefits 390,499 372,348 40,405 0 0 0 52012-Accrued Vacation 5,473 9,182 219,026 196,545 196,545 196,545 $34,249,073 $34,249,0 53001-Office Supplies 171,827 166,328 302,633 297,743 297,743 297,743 53002-Small Tools&Equipment 381,516 374,283 451,733 425,877 425,877 425,877 53003-Fuel 226,502 171,835 363,221 360,871 360,871 360,871 53004-Books&Circulation Materials 501,680 465,321 490,000 490,000 490,000 490,000 53005-Ammunition and Range Supplies 60,540 16,342 42,723 42,273 42,273 42,273 53006-Technology Equipment under$5,000 168,548 144,834 237,301 231,320 231,320 231,320 53007-Grant Expenditures 8,170 8,714 7,987 7,901 7,901 7,901 53008-Library Contribution Materials 12,710 8,615 0 0 0 0 53316-CCIS-Worksite Wellness Funds 0 0 4,000 3,000 3,000 3,000 53530-Water Costs:L.O.&Ptld 2,644,691 4,212,357 2,000,000 1,764,706 1,764,706 1,764,706 54001-Professional/Contractual Services 3,511,785 3,521,458 4,440,694 4,247,163 4,247,163 4,346,163 54002-Water Costs:Sampling 32,917 43,565 45,000 55,000 55,000 55,000 54003-Legal Fees 282,226 310,039 369,049 392,649 392,649 392,649 54004-Printing Services 150 898 5,275 7,400 7,400 7,400 54006-Software License and Maintenance 457,498 614,808 620,065 803,864 803,864 803,864 54007-Parks and Recreation 54,075 22,156 76,612 112,352 112,352 112,352 54101-R&M-Facilities 278,912 327,132 316,192 317,201 317,201 317,201 54102-R&M-Water Lines 55,319 34,464 32,000 32,000 32,000 32,000 54103-R&M-Control Valves 28,811 1,187 28,000 28,000 28,000 28,000 54104-R&M-Reservoir 4,993 2,545 6,000 6,000 6,000 6,000 54105-R&M-Grounds 63,640 114,102 115,020 131,400 131,400 131,400 PROGRAM SUMMARIES-PAGE 83 OPERATING BUDGET HISTORY FY 2015 FY 2016 FY 2017 Proposed Approved Adopted Description Actual Actual Revised 2018 2018 2018 54106-R&M-Pump Station 3,537 5,657 8,500 8,500 8,500 8,500 54107-R&M-SCADA 1,260 4,403 8,000 18,000 18,000 18,000 54108-R&M-Wells 11,926 3,837 11,500 11,500 11,500 11,500 54109-R&M-Meters 17,609 21,561 25,000 25,000 25,000 25,000 54110-R&M-Service Lines 26,561 13,137 15,000 15,000 15,000 15,000 54112-R&M-Fire Hydrant 7,782 14,970 20,000 20,000 20,000 20,000 54113-R&M-Vehicles 353,839 286,913 360,770 361,770 361,770 361,770 54114-R&M-Office Equipment 55,121 56,558 67,565 72,448 72,448 72,448 54115-Vehicle Usage 345 668 25 100 100 100 54201-Utilities-Electric 908,837 785,060 1,195,253 1,179,178 1,179,178 1,179,178 54202-Utilities-Water/Sewer/SWM 251,491 281,087 396,037 396,000 396,000 396,000 54203-Utilities-Natural Gas 62,749 56,120 78,000 78,000 78,000 78,000 54204-Utilities-Garbage 0 0 1,000 1,000 1,000 1,000 54205-Utilites-Phone/Pager/Cells 237,200 212,658 262,928 265,460 265,460 265,460 54300-Advertising&Publicity 72,848 64,166 81,125 84,450 84,450 84,450 54301-Fees and Charges 40,246 30,748 101,154 101,926 101,926 101,926 54302-Dues&Subscriptions 116,925 129,977 177,704 185,116 185,116 185,116 54303-Travel and Training 192,594 245,404 385,038 419,463 435,463 435,463 54304-Election Expenses 0 34,558 0 0 0 0 54305-Conservation Expenses 16,571 17,223 18,700 18,700 18,700 18,700 54306-Credit Card Fees 251,767 364,889 273,500 295,400 295,400 295,400 54307-Insurance 391,144 423,964 503,820 539,467 539,467 539,467 54308-Property Damage 0 3,909 24,750 24,750 24,750 24,750 54309-Rents and Leases 101,468 156,633 179,591 180,036 180,036 180,036 54310-Bad Debt Expense 1,364 1,098 11,492 11,492 11,492 11,492 54311-Special Department Expenses 1,444,549 1,528,516 1,535,041 1,516,426 1,516,426 1,516,426 54312-Bank Fees 3,816 3,756 50,400 118,600 118,600 118,600 54402-Contributions to Community Org 289,297 320,414 317,724 325,004 325,004 325,004 aI Materials& implies 56001-Land 0 4,596 15,000 15,000 15,000 15,000 56002-Buildings&Improvements 90,150 185,716 127,000 127,000 127,000 127,000 56003-Vehicles 277,832 295,797 632,500 622,800 622,800 1,278,419 56004-Computer Hardware and Software 223,306 319,160 739,185 225,675 225,675 225,675 56006-Equipment 317,219 130,399 479,225 325,000 325,000 325,000 56007-GIS Hardware and Software 1,279 48,692 57,280 57,280 57,280 57,280 Total Capital Outlay $909,786 $984,359 $2,050,190 $1,372,755 $1,372,755 $2,028,374 i 58000-Interdepartmental Costs 1,043,258 1,253,603 1,217,829 1,192,001 1,192,001 1,192,001 58100-Indirect Charges-City Management 700,220 977,732 1,138,987 1,313,844 1,313,844 1,313,844 58110-Indirect Charges-Human Resources 762,851 804,442 708,146 738,396 738,396 738,396 58120-Indirect Charges-Risk Management 663,093 706,755 713,481 792,613 792,613 792,613 58130-Indirect Charges-Office Services 379,783 456,549 560,034 478,833 478,833 478,833 PAGE 84-CITY OF TIGARD OPERATING BUDGET HISTORY FY 2015 FY 2016 FY 2017 Proposed Approved Adopted Description Actual Actual Revised 2018 2018 2018 58150-Indirect Charges-Records 351,113 344,926 361,537 365,521 365,521 365,521 58200-Indirect Charges-Finance Administra 27,445 40,778 61,855 110,014 110,014 110,014 58210-Indirect Charges-Financial Operation 657,304 682,241 632,660 777,536 777,536 777,536 58220-Indirect Charges-Utility Billing 1,009,384 1,195,470 1,282,930 1,320,602 1,320,602 1,320,602 58230-Indirect Charges-Technology 1,534,845 1,634,858 1,709,924 1,997,052 1,997,052 1,997,052 58250-Indirect Charges-Contracts and Purc 131,491 158,339 156,849 136,374 136,374 136,374 58630-Indirect Charges-Fleet Maintenance 219,106 213,404 341,228 346,229 346,229 346,229 58640-Indirect Charges-Property Manageme 1,341,481 1,569,620 1,586,560 1,596,356 1,596,356 1,596,356 . . nter.epartmenta ernces ,. . , , . , , . , $111 Total Operating Bu 61,588,407 $62,816,705 j62,832,705 $63,651■ I:4\f'''''''':„gii14:1'/-.• y4 F„ l! , L, • a Q r" - 1``fri4e , v s . - . /. ' 4/ \-... iN ilk City staff gather for several events throughout the year-the Wellness Fair and the Opening Day staff-.sponsored picnic are a couple of examples. PROGRAM SUMMARIES-PAGE 85 STAFFING LEVELS The City of Tigard made reductions to its budget in FY 2010 and FY2012 that reduced the level of 0:2 core services that were available to the public. Since FY 2009, Tigard's population has grown from 48,035 to an estimated 51,851 in 2018, representing a growth of 8 percent. While the FY 2018 Adopt- ed Budget represents a staffing return to pre-recession levels at 297.85 FTE compared to 296.05 in 2009, the FTE per 1,000 population is just under one-half FTE lower than pre-recession levels (5.74 in FY 2018 vs 6.16 in FY 2009.) City FTE Per 1,000 Population 7 6 5 —IIftuiHU FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Actual Actual Actual Actual Actual Actual Actual Actual Revised Adopted The Adopted 2017 Budget included a total of FTE count of 283.65. This figure was increased by 2.85 FTE in a 1st Quarter Supplemental Budget in early FY 2017. This revised the FTE citywide to 286.50. The increased FTE included a 1.10 FTE in the Library spread over three positions and 0.50 FTE in- crease in Community Development spread over four positions. These FTE alterations will be funded though the General Fund and are, in part, funded through increasing revenues related to development, particularly in the River Terrace Development. An increase of 1.25 FTE was also witnessed in the Public Works Department and will be funded through various capital project funds in the Engineering Department. A 2nd Quarter Supplemental Budget further revised the FY 2017 budget reducing the overall FTE count by 0.45 FTE. The Library saw an increase of 0.30 FTE in the Reader Services division and Pub- lic Works saw an increase of 0.25 in Public Works Administration while the Police Department had a reduction of 1.00 FTE in the Support Services Division. This budget supplement left the FY 2017 Re- vised Budget FTE count at 286.05. A 3rd Quarter Supplemental Budget again revised the FY 2017 budget by a total of 3.20 FTE bringing the total FTE count to 289.25. Utility Billing in the Central Services Fund saw an increase of 0.40 FTE spread evenly over two existing positions. Human Resources saw an overall increase of 0.10 FTE by reducing one position by 0.20 FTE and increasing another by 0.30 FTE. The Library witnessed an in- crease in the Technical Services division of 0.20 FTE. The Public Works Engineering Division added a 1.00 FTE Project Coordinator for water projects. Lastly, the Central Services program saw a 1.00 FTE new position for grounds maintenance and a new 0.50 FTE graphics design position. PAGE 86-CITY OF TIGARD STAFFING LEVELS The Adopted Budget for FY 2018 FTE count of 297.85 reflects a 3% increase from the FY 2017 Re- vised Budget count of 289.25 FTE. The new FTE for FY 2018 are detailed in the following para- graphs. Full-Time Equivalent Positions 300 200 100 o FY2009 FY2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY2018 Actual Actual Actual Actual Actual Actual Actual Actual Revised Adopted New FTE in the Adopted Budget for FY 2018, and their projected funding source,include: Community Development Due to the continuing high level of development activity in Tigard, CD will increase FIE by a total of 1.00 in the FY 2018 Adopted Budget. This position will help with economic development in Tigard and is in large part offset by increases in development revenue. Police The Police Department is requesting 1.00 in additional FTE in the Adopted FY 18 Budget. This in- crease is for a Community Engagement position working with the Public Information Officer. This position will primarily be responsible for assisting in daily interaction with both mainstream and social media in effort respond to questions regarding police investigations and related reports. In addition, this position coordinates a variety of citizen involvement efforts such as;Neighborhood Watch, docu- ment shredding and drug turn-in events, a Safety Academy (for vulnerable adults), Landlord Forums, Children's Safety classes and Coffee-with-a-Cop. The position will also assist with various communi- ty events reaching thousands of citizens during a given year—many of these events are recurring over several months. The position is funded through the General Fund and will be a significant asset dur- ing the work leading up to a local option levy vote. Public Works The Engineering Division is increasing by 1.00 FIE in the Adopted FY 2018 Budget by adding a Sr. Project Engineering for various projects. This position is both funded through various capital project funds. This brings the division total to 19.00 FTE In addition, Public Works is adding 0.60 FTE in Parks and Recreation to assist the recreation pro- grams of the city. This additional FTE will likely be split amongst Recreation Aides and an Adminis- trative Specialist II position. These positions are funded by the General Fund with a transfer to the Parks Utility Fund. PROGRAM SUMMARIES-PAGE 87 STAFFING LEVELS Finance & Information Services Finance and Information Services is looking at and increase of 2.00 FTE in the Adopted Budget for FY 2018. Financial Administration will include a Management Analyst position to assist with various System Development Charges reporting and analysis as well as various CIP and Grant assistance needs. This position will be including in the Indirect Cost Allocation Plan as well and charge out to multiple funds. The Information Technologies division will add a 1.00 limited duration FTE in the GIS group by combining two temporary positions into one. Library For the Adopted FY 2018 Budget the Library is seeing a 1.00 FTE increase in the Technical Services division. A 1.00 Librarian position that will help the Library process an increasing number of new ma- terials and ready them for checkout by the public. This is a General Fund allocated position. City Management The City Manager's division will add a 1.00 FTE as the host agency of a Local Government Fellow- ship position. This position will last for the year and partner agencies will pay a share of the positions costs. Central Services The Fleet and Facilities division will add a 1.00 FTE in the form of a Fleet and Facilities Manager. This position will be included in the Indirect Cost Allocation Plan and split amongst various funds. City of Tigard employees enjoying the annual city picnic,June,2017. Our staff plan a holiday gather- , ing, Baseball Opening Day picnic, and Groundhog 4 Day chili cook off. _ y City ofTigard I ADOPTED BUDGET FY 2017-2018 PAGE 88-CITY OF TIGARD COMMUNITY SERVICES ORGANIZATION CHART COMMUNITY SERVICESI i POLICE LIBRARYI SOCIAL SERVIcEsicomLINITY EVENTS COMMUNITY SERVICES-PAGE 89 COMMUNITY SERVICES PROGRAM The Community Services Program consists of programs provided by the Police Department and the Li- brary,and several Social Services and Community Event grants made by the city. Police programs include traditional public safety efforts (patrol, enforcement, traffic safety,etc.),but also include work with community groups to increase public safety awareness. Library programs include circulation of a wide variety of print and other media materials and the offering of a few programs designed to promote reading, computer skills,and lifelong learning. Social Service and Community Event grants provide funding to a variety of community organizations and groups that provide services to those in need in the community or which offer events that promote a greater sense of community. The primary source of funding for this program area is the General Fund. z r Z Z r • T� -nom •:� r' . ■ r -tip w z FL. • 211.-'-mwrer- {. It. •4'.••• f • ..Lb• ' AI lig R: :... — • 0, } ril Tigard Public Library , I Tigard's DUII Taxi serves to encourage driver- SAx� ;; re ponsibility 9n POLICE vee. ■ we. mscocs .� � $tOR IR y CHOOSE YOU-RIPt AR"! PAGE 90-CITY OF TIGARD COMMUNITY SERVICES PROGRAM FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2018 2018 Adopted Actual Actual Revised Proposed Approved Adopted vs.2017 Revised Description Number of Positions 117.30 122.80 127.20 129.40 129.40 129.40 1.7% Budget By Category Personal Services 13,707,698 13,977,769 15,703,425 15,869,182 15,869,182 15,877,182 1.1% Materials&Services 2,664,127 2,592,658 3,255,030 3,209,627 3,209,627 3,209,627 -1.4% Interdepartmental Costs 3,390,913 3,911,679 4,174,078 4,648,982 4,648,982 4,648,982 11.4% Capital Outlay 562,897 302,273 249,665 287,600 287,600 319,645 28.0% Total All Category 20,325,635 20,784,379 23,382,198 24,015,391 24,015,391 24,055,436 2.9% Budget By Division Police Administration 1,389,934 1,522,254 1,131,927 1,094,417 1,094,417 1,214,442 7.3% Police Operations 8,128,133 8,479,182 9,925,160 10,479,840 10,479,840 10,256,547 3.3% Support Services 4,991,385 4,940,136 5,884,171 5,893,076 5,893,076 6,036,389 2.6% Library Administration 958,910 733,534 753,784 770,917 770,917 770,917 2.3% Reader Services 2,456,400 2,578,884 2,816,978 2,833,360 2,833,360 2,833,360 0.6% Technical Services 671,436 652,707 705,126 796,648 796,648 796,648 13.0% Circulation 1,350,676 1,458,426 1,724,345 1,696,292 1,696,292 1,696,292 -1.6% Social Services 286,561 337,657 351,387 359,341 359,341 359,341 2.3% Community Events 92,200 81,600 89,320 91,500 91,500 91,500 2.4% Total All Division 20,325,635 20,784,379 23,382,198 24,015,391 24,015,391 24,055,436 2.9% Budget by Fund General Fund-100 20,229,847 20,743,247 23,232,198 23,865,391 23,865,391 23,905,436 2.9% Criminal Forfeiture Fund-240 95,788 41,132 150,000 150,000 150,000 150,000 0.0% Library Donations and Bequests F 0 0 0 0 0 0 0.0% Total All Fund 20,325,635 20,784,379 23,382,198 24,015,391 24,015,391 24,055,436 2.9% COMMUNITY SERVICES-PAGE 91 POLICE ORGANIZATION POLICE AI IADMINISTRATION OPERATIONS SUPPORT SERVICES 1 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2018 2018 Adopted Actual Actual Revised Proposed Approved Adopted vs.2017 Revised Description Number of Positions 82.50 84.50 87.50 88.50 88.50 88.50 1.1% Budget By Category Personal Services 10,784,546 11,030,163 12,359,297 12,395,020 12,395,020 12,403,020 0.4% Materials&Services 1,733,761 1,699,350 2,225,036 2,204,594 2,204,594 2,204,594 -0.9% Interdepartmental Costs 1,725,856 1,978,723 2,124,425 2,592,419 2,592,419 2,592,419 22.0% Capital Outlay 265,288 233,335 232,500 275,300 275,300 307,345 32.2% Total All Category 14,509,452 14,941,572 16,941,258 17,467,333 17,467,333 17,507,378 3.3% Budget By Division Police Administration 1,389,934 1,522,254 1,131,927 1,094,417 1,094,417 1,214,442 7.3% Police Operations 8,128,133 8,479,182 9,925,160 10,479,840 10,479,840 10,256,547 3.3% Support Services 4,991,385 4,940,136 5,884,171 5,893,076 5,893,076 6,036,389 2.6% Total All Division 14,509,452 14,941,572 16,941,258 17,467,333 17,467,333 17,507,378 3.3% Budget by Fund General Fund-100 14,413,664 14,900,440 16,791,258 17,317,333 17,317,333 17,357,378 3.4% Criminal Forfeiture Fund-240 95,788 41,132 150,000 150,000 150,000 150,000 0.0% Total All Fund 14,509,452 14,941,572 16,941,258 17,467,333 17,467,333 17,507,378 3.3% PAGE 92-CITY OF TIGARD DEPARTMENT DESCRIPTION AND PERFORMANCE MEASURES The Tigard Police Department is a progressive and professional police organization. The department is committed to a community policing philosophy and works very closely with the public providing a wide range of programs and information.We are dedicated police professionals committed to the com- munity, sensitive to the needs of our citizens while holding ourselves accountable to the highest stand- ards of excellence and achievement. Our mission is to "Create the highest level of livability possible by working with our citizens to preserve and protect life, liberty and property." There are three divisions within the Police Department,including Administration, Operations, and Services. • Administration includes the Chief's office, public information, crime prevention and busi- ness functions. • Operations is the uniform patrol and traffic branch. Patrols are divided into three contigu- ous shifts (Days, Swings and Graveyard) and cover five police districts across the City. • Services consists of investigations (of both person and property crimes), school resource officers,records management,property control, and training. OBJECTIVE MEASURE FY 14-15 FY 15-16 FY 16-17 FY 17-18 ACTUAL ACTUAL REVISED TARGET Strategic Plan Bike&Pedestrian Patrol N/A 335.0 349.25 350 (in hours) Department Dispatched (911) calls for 20,105 19,948 service 21,352 22,000 Department Self-initiated calls 27,142 23,351 20,522 21,000 Department Total calls for service 47,247 43,299 41,874 43,000 Strategic Plan Number of Community Engagement Event N/A N/A 80 80 Occurrences Stewards of Average Response Times public trust in minutes: Emergency 5.43 6.13 6.23 6.3 Response calls Stewards of Average Response Times public trust in minutes:Non- emergency calls / cold 9.20 10.12 10.43 10.45 crimes Stewards of Average Response Times 8.18 9,03 9.10 9.25 public trust in minutes:All call types COMMUNITY SERVICES-PAGE 93 POLICE ADMINISTRATION BUDGET UNIT: 4000 PROGRAM DESCRIPTION: The Administration Division carries out the mission and vision of the Police Department through strategic management.The division is dedicated to continuously evaluating the structure,strategies, and programs of the Police Department in light of crime trends and resource levels as well as, maintaining, and furthering strategic relationships with other government agencies.Roles and duties include: •Police Chief •Business Management •Administrative support •Public information/ strategic communication • Community Engagement The Chief is accountable for the overall success of the department by providing direction and overseeing all departmental functions and activities. The Chief officially represents the department internally with the City Manager and Council and externally with partner jurisdictions and outside agencies. Specifically,the Chief manages two sworn division commanders for the operational and investigations/services aspects of the department, the nonsworn Public Information Officer and Business Manager. The Chief fosters cooperative working relationships among City departments as well as external private and public agencies within the region. The Executive Assistant to the Chief of Police provides executive level administrative support as well as administers and manages several department-wide processes and programs. These efforts include assisting the department's coordination with Human Resources on the management of sworn and non-sworn hiring processes,the Tigard High School Area parking permit program, Special Event Permits,Social Gaming and OLCC licenses and the City of Tigard Municipal intrusion alarm permit program. The Public Information Officer(PIO)works closely with both traditional and social media daily to disseminate timely and accurate information regarding the actions and plans of the Tigard Police. The PIO also coordinates citizen involvement programs including the Neighborhood Watch, the Safety Academy,National Night Out, children's safety classes, Coffee-with-a-Cop,Landlord Training forums as well as many other community engagement programs. The Business Manager provides financial and specialized administrative support to the Chief and division commanders.The Business Manager coordinates the preparation of the department's annual budget,facilitates the acquisition of equipment and professional services, applies for and manages grant funds and monitors the department's overall financial health. Additional duties include the coordination of the department's annual report and the monthly administration of the Traffic Unit's Distracted Driver Diversion program. PAGE 94-CITY OF TIGARD POLICE ADMINISTRATION BUDGET UNIT: 4000 PROGRAM RESULTS: All members of the department are stewards of the public's trust. We demonstrate this in our daily actions as we are guided by the common principles of our mission,vision,goals and values: MISSION To create the highest level of livability possible by working with our citizens to preserve and protect life,libel.ty, and property. VISION The Tigard Police Department is committed to achieving our mission by: •Partnering with citizens and other departments •Developing well-trained, ethical,and accountable employees •Maintaining public trust and confidence through our actions and values GOALS The goals of the Tigard Police Department are: • To reduce crime and the fear of crime • To support the City of Tigard's goals and objectives •To enhance the safety and security of Tigard's residents,visitors,and businesses •To preserve constitutional and civil rights •To foster good citizenship in our youth CORE VALUES Attitude-Leadership-Integrity-Service -Teamwork We are committed to building upon these successes as we work to support the City's overall vision toward becoming"The most walkable community in the Pacific Northwest where people of all ages and abilities enjoy healthy and interconnected lives." FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Police Chief 1.00 1.00 1.00 1.00 Assistant Police Chief 1.00 1.00 1.00 0.00 Police Captain 1.00 1.00 1.00 0.00 Confidential Executive Assistant 1.00 1.00 1.00 1.00 Crime Analyst 1.00 1.00 1.00 0.00 Public Information Officer 1.00 1.00 1.00 1.00 Business Manager 1.00 1.00 1.00 1.00 Community Engagement Officer 0.00 0.00 0.00 1.00 Total FTE 7.00 7.00 7.00 5.00 COMMUNITY SERVICES-PAGE 95 POLICE ADNIINISTRATION BUDGET UNIT: 4000 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 7.00 7.00 7.00 Total FTE 4.00 4.00 5.00 695,596 745,182 411,336 51001-Salaries-Management 381,425 381,425 433,378 5.4% 16,689 15,834 18,602 51006-Overtime 18,880 18,880 21,380 14.9°/n 712,285 761,016 429,938 Total Personal Services-Salaries 400,305 400,305 454,758 5.8% 8,144 3,946 439 52001-Unemployment 414 414 459 4.6% O 0 0 52001-Unemployment 0 0 7 100.0% 13,945 13,852 12,666 52002-Worker's Compensation 7,304 7,304 7,304 -42.3% O 0 0 52003-Social Security/Medicare 289 289 289 100.0°o 50,962 55,401 34,188 52003-Social Security/Medicare 31,659 31,659 35,634 4.2% 0 0 0 52004-Tri-Met Tax 28 28 76 100.0% 5,170 5,563 3,155 52004-Tri-Met Tax 3,037 3,037 3,370 6.8% 137,065 147,536 81,404 52005-Retirement 57,940 57,940 65,213 -19.9% O 0 0 52005-Retirement 528 528 528 100.0°% 4,200 3,975 2,550 52007-VESA-ER 2,400 2,400 3,000 17.6% 725 573 3,510 52008-Life Ins/ADD/LTD 2,156 2,156 2,695 -23.2% 2,317 2,190 0 52009-Long Term Disability 0 0 0 0.0% 103,976 101,136 76,789 52010-Medical/Dental/Vision 53,440 53,440 68,092 -11.3% 14,231 13,101 0 52011-Dental Benefits 0 0 0 0.0°-o O 0 15,000 52012-Accrued Vacation 17,750 17,750 17,750 18.3% 340,735 347,272 229,701 Total Personal Services-Benefits 176,945 176,945 204,417 -11.0°o 3,307 5,810 5,625 53001-Office Supplies 5,500 5,500 7,600 35.1% 3,449 5,928 1,500 53002-Small Tools&Equipment 1,500 1,500 6,500 333.3% 2,588 2,232 5,000 53003-Fuel 5,000 5,000 5,000 0.0% O 1,084 0 53006-Technology Equipment under$5,000 0 0 0 0.0% 9,344 15,053 12,125 Total Supplies 12,000 12,000 19,100 57.5% 5,844 21,640 33,785 54001-Professional/Contractual Services 34,600 34,600 34,600 2.4% 1,458 1,385 15,000 54003-Legal Fees 15,000 15,000 15,000 0.0°% 10,047 12,182 13,400 54006-Software License and Maintenance 13,800 13,800 13,800 3.0% 0 0 2,000 54101-R&M-Facilities 2,000 2,000 2,000 0.0% 2,760 4,705 8,000 54113-R&M-Vehicles 8,000 8,000 8,000 0.0% O 0 750 54114-R&M-Office Equipment 750 750 750 0.0% 6,107 5,307 6,500 54205-Utilites-Phone/Pager/Cells 6,500 6,500 6,500 0.0% 350 608 4,000 54300-Advertising&Publicity 4,000 4,000 4,000 0.0% 1,667 4,698 5,743 54301-Fees and Charges 5,760 5,760 5,760 0.3% 3,626 4,779 2,215 54302-Dues&Subscriptions 2,850 2,850 2,850 28.7% 13,896 20,921 17,500 54303-Travel and Training 20,000 20,000 21,000 20.0% 368 479 1,710 54309-Rents and Leases 1,700 1,700 1,700 -0.6% 22,381 10,265 16,640 54311-Special Department Expenses 15,800 15,800 15,800 -5.0% 68,504 86,969 127,243 Total Services 130,760 130,760 131,760 3.5% 0 0 0 56003-Vehicles 0 0 30,000 100.0% O 0 0 Total Capital Improvement 0 0 30,000 100.0% PAGE 96-CITY OF TIGARD POLICE ADMINISTRATION BUDGET UNIT: 4000 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 17,515 25,720 34,625 58100-Indirect Charges-City Management 39,842 39,842 39,842 15.1% 25,072 26,334 21,504 58110-Indirect Charges-Human Resources 22,813 22,813 22,813 6.1% 10,792 12,550 12,546 58120-Indirect Charges-Risk Management 14,300 14,300 14,300 14.0% 19,458 28,129 35,783 58130-Indirect Charges-Office Services 32,447 32,447 32,447 -9.3% 12,303 11,640 16,072 58150-Indirect Charges-Records 16,716 16,716 16,716 4.0% 712 1,186 1,795 58200-Indirect Charges-Finance 2,676 2,676 2,676 49.1% Administration 26,914 28,346 26,638 58210-Indirect Charges-Financial Operations 32,923 32,923 32,923 23.6% 92,906 106,570 107,573 58230-Indirect Charges-Technology 136,453 136,453 136,453 26.8% 649 827 2,339 58250-Indirect Charges-Contracts and 1,709 1,709 1,709 -26.9% Purchasing 1,045 4,178 2,871 58630-Indirect Charges-Fleet Maintenance 2,914 2,914 2,914 1.5% 51,700 66,464 71,174 58640-Indirect Charges-Property Managemel 71,614 71,614 71,614 0.6% 259,066 313,944 332,920 Total Internal Services 374,407 374,407 374,407 12.5% 1,389,934 1,522,254 1,131,927 Total Police Administration 1,094,417 1,094,417 1,214,442 7.3% Au Ai Below is Diesel who turned 3 on 4/21/17. To date he has participated in well over 300 tracks liN el I which resulted in 33 suspect captures. Addition- ally, Diesel has located over 20 articles of evi- _• dence in his two years of service. Diesel hails / `bfrom the Czech Republic. o ii •'+, I dpi . •i Irk, ` ' !, , r ,, . . s re. ' -.A`4, • -. f 411Sk • Rico, the department's newest K-9 is / presently in the process of certification. Rico, and his handler, Officer Rivera, are #i � , M k� �, .�1 ��•+ ��.� x.\111 ..i�0�1.- ,��, � 4,..,4,$, ��1��`,+I�,d, expected to complete the 400 hour certi- f,+� . ., fication regimen in July. Rico was born in Slovakia in January, 2016. .'Y COMMUNITY SERVICES-PAGE 97 POLICE OPERATIONS BUDGET UNIT: 4100 PROGRAM DESCRIPTION: The Operations Division Commander designs and implements plans for proactive anticrime and traffic safety patrols,public service,and administrative support activities for all day-to-day operations and emergency responses. The Commander formulates policies,goals and objectives and administers the department's budget.The primary duties of the Commander include day-to-day management of the Operations Division,including the coordination of activities with other city departments and law enforcement agencies.The Commander fosters cooperative working relationships among city departments as well as external agencies and provides professional assistance to the Chief,serving as second in command when designated. The Operations Division is responsible for follow-up investigation of misdemeanor,traffic crimes, and certain felony crimes. This division is comprised of uniformed Patrol,Traffic Safety Officers and Canine Unit. Patrol is the backbone of any police department,providing first responders to calls for service and emergencies.The Patrol division consists of 35 officers and six patrol sergeants working in three shifts providing coverage 24 hours a day,365 days a year. When not responding to calls for service, officers proactively patrol the city to enforce traffic safety laws,deter and apprehend those committing crimes,and to connect with citizens and business owners in community-based policing efforts utilizing the District Officer concept. The practice of permanently assigning officers to districts enhances their knowledge of geographic specific problems related to safety and security of Tigard's neighborhoods. The department has one sergeant and five outsourced officers assigned to TriMet as part of the interagency Transit Police Division under the direction of the Portland Police Bureau. Transit officers patrol bus,MAX and WES lines throughout the Portland metropolitan TriMet region.The salaries and benefits of these positions are fully reimbursed by TriMet. Patrol also includes the Reserve Officer program,which is comprised of volunteer officers who are trained and certified to supplement patrol officer efforts as directed. Traffic Safety Unit is comprised of three motorcycle officers who focus almost exclusively on making Tigard's roadways safe for residents and visitors alike by enforcing state and local traffic laws and providing a visible deterrence to poor driving habits. The Traffic officers are all trained to investigate and determine causal factors for crashes that occur on the roadway,with specialized skills including reconstruction and analysis of roadway and driving conditions. Officers conduct focused enforcement campaigns throughout the year,including school zone and crosswalks,safety belt and distracted driving,impaired driving and speeding,in addition to regularly patrolling the City's arterials, corridors and highways.The unit is supported by two non-sworn Community Service Officers who assist with traffic control,abandoned vehicles, equipment procurement and special events logistics. Canine Unit Tigard has two canine teams consisting of specially trained officers and two police dogs.Together,they track,locate and apprehend suspects throughout Tigard and in support of other jurisdictions across Washington County.The unit is in operation seven days a week. PAGE 98-CITY OF TIGARD POLICE OPERATIONS BUDGET UNIT: 4100 PROGRAM RESULTS: The Operations Division carries out the mission,vision and goals of the Police Department by: • Providing rapid response to Priority 1 and 2 calls for service as well as non-emergency responses to routine calls for service. • Problem solving and addressing community concerns and working in partnership with citizens, businesses and neighboring agencies. Responding to emergency calls and engaging in community policing(self-initiated calls) are the most direct ways that we interact with and are evaluated by the public.As the City of Tigard continues to grow,our ability to deliver these services has become constrained. Due to the remoteness of River Terrace,the department is concerned about providing adequate patrols to this area during the construction period as well as after development is complete. In addition to this projected growth, there are many other developments in progress increasing the density and traffic volume across the city.Response times for calls for service are expected to continue increasing as a result. Officers'ability to conduct self-initiated calls and implement`community policing projects'continues to diminish. Self-initiated calls,the cornerstone of Problem Oriented Policing,include any proactive action an officer takes in order to evaluate and address community concerns in a timely manner before they develop into more serious problems. Examples include traffic stops, trail and pathway patrols, security checks and other livability issues. Community policing projects are often created in order to help a neighborhood address livability issues such as chronic nuisance locations which can negatively impact neighborhood safety as well as place a drain on city resources. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Police Commander 0.00 0.00 0.00 1.00 Police Lieutenant 2.00 2.00 2.00 2.00 Police Sergeant 7.00 7.00 7.00 6.00 Police Officer 36.00 37.00 42.00 43.00 Community Service Officer 2.00 2.00 2.00 2.00 Total FTE 47.00 48.00 53.00 54.00 COMMUNITY SERVICES-PAGE 99 POLICE OPERATIONS BUDGET UNIT: 4100 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 47.00 48.00 53.00 Total FTE 56.00 56.00 54.00 871,665 875,795 985,752 51001-Salaries-Management 1,026,055 1,026,055 929,555 -5.7% 2,601,165 2,659,277 2,985,440 51003-Salaries-Police 3,100,787 3,100,787 3,055,365 2.3% 326,512 468,945 431,630 51006-Overtime 655,108 655,108 652,608 51.2% 226,123 241,253 261,276 51007-Incentive Pay 256,813 256,813 256,813 -1.7% 4,025,465 4,245,270 4,664,098 Total Personal Services-Salaries 5,038,763 5,038,763 4,894,341 4.9% O 0 0 52001-Unemployment 1 1 1 100.0% 45,910 22,127 4,726 52001-Unemployment 5,130 5,130 4,988 5.5% 119,615 117,085 150,476 52002-Worker's Compensation 163,384 163,384 160,373 6.6% O 0 0 52003-Social Security/Medicare 777 777 777 100.0% 304,314 320,761 361,554 52003-Social Security/Medicare 391,490 391,490 380,633 5.3% 29,169 30,959 34,251 52004-Tri-Met Tax 37,536 37,536 36,495 6.6% O 0 0 52004-Tri-Met Tax 75 75 75 100.0% 725,831 778,080 981,082 52005-Retirement 1,056,756 1,056,756 1,036,887 5.7% O 0 0 52005-Retirement 1,422 1,422 1,422 100.0% 39,911 38,098 45,550 52007-VEBA-ER 47,100 47,100 45,900 0.8% 3,150 2,587 10,971 52008-Life Ins/ADD/LTD 11,509 11,509 10,431 -4.9% 5,742 5,326 0 52009-Long Term Disability 0 0 0 0.0% 786,642 792,700 1,204,274 52010-Medical/Dental/Vision 1,057,736 1,057,736 1,022,118 -15.1% 84,950 82,710 0 52011-Dental Benefits 0 0 0 0.0 O 0 102,000 52012-Accrued Vacation 98,850 98,850 98,850 -3.1% 2,145,234 2,190,431 2,894,884 Total Personal Services-Benefits 2,871,766 2,871,766 2,798,950 -3.3% 13,961 20,496 14,875 53001-Office Supplies 16,225 16,225 14,125 -5.0% 173,232 224,053 176,680 53002-Small Tools&Equipment 151,130 151,130 146,130 -17.3% 77,352 55,792 141,200 53003-Fuel 134,000 134,000 134,000 -5.1% 59,850 16,342 42,723 53005-Ammunition and Range Supplies 42,273 42,273 42,273 -1.1% 94,720 77,075 167,831 53006-Technology Equipment under$5,000 155,850 155,850 155,850 -7.1% 419,115 393,758 543,309 Total Supplies 499,478 499,478 492,378 -9.4% 22,044 20,332 16,925 54001-Professional/Contractual Services 16,925 16,925 16,925 0.0% O 126 0 54003-Legal Fees 0 0 0 0.0% 19,267 29,104 15,115 54006-Software License and Maintenance 34,935 34,935 34,935 131.1% 1,514 2,561 1,000 54101-R&M-Facilities 1,000 1,000 1,000 0.0% 102,590 86,345 85,000 54113-R&M-Vehicles 85,000 85,000 85,000 0.0% O 277 0 54114-R&M-Office Equipment 0 0 0 0.0% 48,176 41,540 58,500 54205-Utilites-Phone/Pager/Cells 55,500 55,500 55,500 -5.1% O 252 0 54300-Advertising&Publicity 0 0 0 0.0% 2,934 4,091 12,100 54301-Fees and Charges 12,100 12,100 12,100 0.0% 490 345 1,855 54302-Dues&Subscriptions 2,735 2,735 2,735 47.4% 22,134 20,991 35,200 54303-Travel and Training 46,800 46,800 45,800 30.1% 1,170 2,009 1,300 54306-Credit Card Fees 2,000 2,000 2,000 53.8% 57,086 57,257 90,960 54311-Special Department Expenses 72,350 72,350 72,350 -20.5% 277,405 265,229 317,955 Total Services 329,345 329,345 328,345 3.3% 219,491 209,881 232,500 56003-Vehicles 275,300 275,300 277,345 19.3% 11,826 21,023 0 56004-Computer Hardware and Software 0 0 0 0.09/,, 231,317 230,904 232,500 Total Capital Improvement 275,300 275,300 277,345 19.3% PAGE 100-CITY OF TIGARD POLICE OPERATIONS BUDGET UNIT: 4100 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 102,644 146,859 172,160 58100-Indirect Charges-City Management 209,742 209,742 209,742 21.8% 171,919 176,814 150,531 58110-Indirect Charges-Human Resources 159,690 159,690 159,690 6.1% 192,884 201,856 189,141 58120-Indirect Charges-Risk Management 215,182 215,182 215,182 13.8% 25,035 30,435 29,364 58130-Indirect Charges-Office Services 24,484 24,484 24,484 -16.6% 4,321 6,795 11,270 58200-Indirect Charges-Finance 16,800 16,800 16,800 49.1% Administration 91,950 92,326 87,775 58210-Indirect Charges-Financial Operations 113,598 113,598 113,598 29.4% 137,100 132,984 158,117 58230-Indirect Charges-Technology 257,066 257,066 257,066 62.6% 5,883 8,229 20,202 58250-Indirect Charges-Contracts and 11,683 11,683 11,683 -42.2% Purchasing 68,353 85,390 106,731 58630-Indirect Charges-Fleet Maintenance 108,295 108,295 108,295 1.5% 179,505 230,770 247,123 58640-Indirect Charges-Property Managemei 248,648 248,648 248,648 0.6% 979,594 1,112,458 1,172,414 Total Internal Services 1,365,188 1,365,188 1,365,188 16.4% din8,078,130 8,438,050 9,825,160 Total Police Operations 10,379,840 10,379,840 10,156,547 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 Total FTE 50,000 41,132 100,000 53002-Small Tools&Equipment 100,000 100,000 100,000 0.0% 50,000 41,132 100,000 Total Supplies 100,000 100,000 100,000 0.0% 50,000 41,132 100,000 Total Police Operation, 100,000 100,000 100,000 0.0% A small portion of Police Operations is funded from the Criminal Forfeiture fund. Prior to FY 2014, these funds were transferred to the General Fund. In FY 2018, the expenditures are being made direct- ly out of the Criminal Forfeiture fund. COMMUNITY SERVICES-PAGE 101 POLICE SUPPORT SERVICES BUDGET UNIT: 4200 PROGRAM DESCRIPTION: The Services Division Commander assists with planning, organizing,managing and providing oversight for the investigative and strategic objectives of the department and division. Supported by two mid-level managers in the direct administration of the Services division and providing oversight of professional standards,hiring,promotions and selections,all facets of training, audit and inspection functions.The Commander fosters cooperative working relationships among city departments as well as external agencies and provides professional assistance to the Chief, serving as second in command when designated. This division is comprised of sworn and non-sworn professional staff as detailed below. Criminal Investigations Unit(CIU).The detectives in the CIU investigate serious crimes against persons and property including investigations of all manners of death, assault,arson in collaboration with fire investigators, sex abuse, child abuse,hate crime, elder abuse,rape,pattern burglary,major theft, fraud and computer crimes, as well as cases that require specialized training and experience. In addition to the full time detectives assigned to CIU,the department has two out-sourced detectives working with regional interagency teams: •Washington County Westside Interagency Narcotics Team •Drug Enforcement Administration's anti-narcotics task force Commercial Crimes Unit(CCU). Detectives in CCU use a team-oriented policing partnership specifically addressing commercial and business crimes,particularly in the expanding occurrences of organized retail crime. CCU meets this objective by conducting focused,proactive investigations; providing training and educational opportunities to local businesses,and working directly with business owners to reduce their security risks. Crime Analysis.The Crime Analyst researches,collects and analyzes timely information to assist officers and detectives detecting crime patterns and solving crimes within the city and throughout the region. The Crime Analyst supports management's efforts to allocate resources appropriately and effectively by providing tactical and strategic analysis. The analyst collaborates with law enforcement partners to ensure regional anti-crime efforts are coordinated through information sharing. School Resource Officers (SROs). SROs serve the Tigard-Tualatin School District at elementary, junior and high school levels by visibly interacting with staff and students at their corresponding schools and after-school events.The SROs provide investigative assistance to the Operations Division on matters involving schools,investigate reports of child abuse and neglect,and conduct follow-up investigations relating to school-age missing persons. SROs teach Gang Resistance Education to fourth and sixth grade students as well as Internet safety, child safety classes,post- incident reunification, suicide prevention,and self-defense.The SROs also manage the department's Cadet Program which provides young people between the ages of 16 and 20 the opportunity to explore a potential career in law enforcement. Records Management Unit.The unit supports sworn personnel by providing timely information used in the apprehension and prosecution of criminals. Records specialists process internal and external records requests as well as manage data with various law enforcement records management systems,processing traffic citations,field interrogations cards, false alarm notifications,incident cards and liquor license applications. PAGE 102-CITY OF TIGARD POLICE SUPPORT SERVICES BUDGET UNIT: 4200 Property and Evidence Unit.The unit Specialists record and maintain the chain of custody for evidence and found property,ensuring the proper release of items to owners,and manages the destruction of evidence per statute of limitations and court orders.The unit supports all sworn personnel with the release of by evidence for court presentations. Youth Peer Court Program. The Youth Services Program Specialist administers the Tigard Peer Court, coordinates referrals to juvenile courts, and supports the SROs.The Program Specialist functions as the department's liaison to the Tigard Youth Advisory Council as well as other local youth-focused programs. PROGRAM RESULTS: The Services Division's goal is to fully support the enforcement operations of the department. Support is provided directly by investigating complex or pattern crimes,storing,retaining and processing evidence and departmental records,providing focused analytical support,other administrative and specialized support. As the residential and commercial populations increase,so to do the number of crimes. Some crimes, for example fraud,are increasingly becoming more complex.All of this requires more resources from detectives,SROs and all support functions. A gap remains between the department's current resources and the expanding City of Tigard public safety needs.The department continues to actively manage this shortfall by leveraging external partnerships to enhance service to the community as we invest in technology to maximize available resources.While these efforts to date have been successful within the current budgetary constraints, additional officers,vehicles,equipment and a larger modern police facility are ultimately needed to meet all the community's public safety demands. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Police Commander 0.00 0.00 0.00 1.00 Police Lieutenant 2.00 2.00 2.00 2.00 Crime Analyst 0.00 0.00 0.00 1.00 Detective Secretary 1.00 1.00 1.00 1.00 Police Sergeant 2.00 2.00 2.00 3.00 Police Officer 15.00 16.00 14.00 13.00 Police Records Supervisor 1.00 1.00 1.00 1.00 Police Records Specialist 5.00 5.00 5.00 5.00 Property Evidence Specialist 2.00 2.00 2.00 2.00 Youth Services Program Specialist 0.50 0.50 0.50 0.50 Total FTE 28.50 29.50 27.50 29.50 COMMUNITY SERVICES-PAGE 103 POLICE SUPPORT SERVICES BUDGET UNIT: 4200 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 28.50 29.50 27.50 Total FTE 28.50 28.50 29.50 505,095 490,424 669,761 51001-Salaries-Management 704,682 704,682 801,182 19.6% 1,448,770 1,436,619 1,493,744 51003-Salaries-Police 1,355,193 1,355,193 1,355,193 -9.3% 17,576 22,112 45,000 51005-Part Time-Temporary 35,000 35,000 35,000 -22.2% 209,934 198,038 241,015 51006-Overtime 215,000 215,000 215,000 -10.8% 192,812 189,924 203,021 51007-Incentive Pay 201,791 201,791 201,791 -0.6% 2,374,187 2,337,117 2,652,541 Total Personal Services-Salaries 2,511,666 2,511,666 2,608,166 -1.7% 0 0 0 52001-Unemployment 1 1 1 100.0% 27,246 12,036 2,705 52001-Unemployment 2,553 2,553 2,650 -2.0% 58,803 55,506 68,692 52002-Worker's Compensation 51,351 51,351 54,362 -20.9% 180,329 177,829 206,553 52003-Social Security/Medicare 194,805 194,805 202,187 -2.1% O 0 0 52003-Social Security/Medicare 533 533 533 100.0% 17,252 17,095 19,615 52004-Tri-Met Tax 18,681 18,681 19,389 -1.2% 0 0 0 52004-Tri-Met Tax 51 51 51 100.0% O 0 0 52005-Retirement 975 975 975 100.0% 440,159 420,397 517,869 52005-Retirement 504,488 504,488 517,998 0.0% 23,282 22,380 25,700 52007-VEBA-ER 24,000 24,000 24,600 -4.3% 1,787 1,464 6,126 52008-Life Ins/ADD/LTD 6,501 6,501 7,040 14.9% 3,256 3,097 0 52009-Long Term Disability 0 0 0 0.0% 392,627 398,787 580,675 52010-Medical/Dental/Vision 528,248 528,248 549,214 -5.4% 41,899 40,466 0 52011-Dental Benefits 0 0 0 0.0% O 0 60,200 52012-Accrued Vacation 63,388 63,388 63,388 5.3% 1,186,640 1,149,057 1,488,135 Total Personal Services-Benefits 1,395,575 1,395,575 1,442,388 -3.1% 22,782 18,170 42,830 53001-Office Supplies 40,460 40,460 40,460 -5.5% 12,000 24,416 24,230 53002-Small Tools&Equipment 24,230 24,230 24,230 0.0 29,718 22,221 41,500 53003-Fuel 36,500 36,500 36,500 -12.0% 690 0 0 53005-Ammunition and Range Supplies 0 0 0 0.0% 30,151 24,514 15,000 53006-Technology Equipment under$5,000 20,000 20,000 20,000 333% 95,341 89,321 123,560 Total Supplies 121,190 121,190 121,190 -1.9% 627,782 643,940 729,950 54001-Professional/Contractual Services 746,541 746,541 746,541 2.3% O 798 0 54003-Legal Fees 0 0 0 0.0% 10,664 24,562 40,929 54006-Software License and Maintenance 41,325 41,325 41,325 1.0% 95 829 4,000 54101-R&M-Facilities 4,225 4,225 4,225 5.6% 24,976 27,000 25,000 54113-R&M-Vehicles 25,000 25,000 25,000 0.0% 0 0 500 54114-R&M-Office Equipment 500 500 500 0.0% O 648 0 54115-Vehicle Usage 0 0 0 0.0% 31,507 21,046 36,000 54205-Utilites-Phone/Pager/Cells 36,000 36,000 36,000 0.0% 187 129 0 54300-Advertising&Publicity 0 0 0 0.0% 963 6,868 3,420 54301-Fees and Charges 3,790 3,790 3,790 10.8% 1,544 2,916 2,500 54302-Dues&Subscriptions 2,800 2,800 2,800 12.0% 21,113 29,071 31,825 54303-Travel and Training 41,240 41,240 41,240 29.6% 32,658 34,858 44,800 54309-Rents and Leases 32,000 32,000 32,000 -28.6% 16,774 15,223 31,920 54311-Special Department Expenses 28,400 28,400 28,400 -11.0% 768,263 807,888 950,844 Total Services 961,821 961,821 961,821 1.2% PAGE 104-CITY OF TIGARD POLICE SUPPORT SERVICES BUDGET UNIT: 4200 FY 2015 FY 2016 FY 2017 Budget Resource Summary 2018 2018 2018 Adopted vs. Actual Actual Revised Proposed Approved Adopted FY 17 32,099 372 0 56003-Vehicles 0 0 0 0.0% 1,872 2,060 0 56004-Computer Hardwarc and Softwarc 0 0 0 0.0% 33,971 2,431 0 Total Capital Improvement 0 0 0 0.0% 61,821 90,641 103,271 58100-Indirect Charges-City Management 125,834 125,834 125,834 21.8% 102,077 107,217 87,554 58110-Indirect Charges-Human Resources 92,881 92,881 92,881 6.1% 45,619 49,736 48,350 58120-Indirect Charges-Risk Management 55,162 55,162 55,162 14.1% 16,784 23,805 24,490 58130-Indirect Charges-Office Services 20,081 20,081 20,081 -18.0% 2,736 4,366 7,079 58200-Indirect Charges-Finance 10,552 10,552 10,552 49.1% Administration 74,270 75,757 68,879 58210-Indirect Charges-Financial Operations 87,397 87,397 87,397 26.9% 157,058 177,415 245,783 58230-Indirect Charges-Technology 429,640 429,640 429,640 74.8% 6,305 6,064 7,700 58250-Indirect Charges-Contracts and 4,911 4,911 4,911 -36.2% Purchasing 20,524 19,320 25,985 58630-Indirect Charges-Fleet Maintenance 26,366 26,366 26,366 1.5% 487,194 554,321 619,091 Total Internal Services 852,824 852,824 852,824 37.8% 4,945,596 4,940,136 5,834,171 Total Support Services 5,843,076 5,843,076 5,986,389 2.6% FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 Total FTE 43,288 0 50,000 53002-Small Tools&Equipment 50,000 50,000 50,000 0.0% 43,288 0 50,000 Total Supplies 50,000 50,000 50,000 0.0% 2,500 0 0 54311-Special Department Expenses 0 0 0 0.0% 2,500 0 0 Total Services 0 0 0 0.0% lir T Total Support Services ALIII A small portion of Police Support Services is funded from the Criminal Forfeiture fund. Prior to FY 2014, these funds were transferred to the General Fund. In FY 2018, the expenditures are being made directly out of the Criminal Forfeiture fund. COMMUNITY SERVICES-PAGE 105 LIBRARY ORGANIZATION LIBRARY ADMINISTRATION I TECHNICAL SERVICES READERS' SERVICES CIRCULATION FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2018 2018 Adopted Actual Actual Revised Proposed Approved Adopted vs.2017 Revised Description Number of Positions 34.80 38.30 39.70 40.90 40.90 40.90 3.0% Budget By Category Personal Services 2,923,151 2,947,606 3,344,128 3,474,162 3,474,162 3,474,162 3.9% Materials&Services 656,066 607,107 732,270 700,029 700,029 700,029 -4.4% Interdepartmental Costs 1,560,596 1,799,899 1,906,670 1,910,726 1,910,726 1,910,726 0.2% Capital Outlay 297,609 68,938 17,165 12,300 12,300 12,300 -28.3% Total All Category 5,437,422 5,423,550 6,000,233 6,097,217 6,097,217 6,097,217 1.6% Budget By Division Library Administration 958,910 733,534 753,784 770,917 770,917 770,917 2.3% Reader Services 2,456,400 2,578,884 2,816,978 2,833,360 2,833,360 2,833,360 0.6% Technical Services 671,436 652,707 705,126 796,648 796,648 796,648 13.0% Circulation 1,350,676 1,458,426 1,724,345 1,696,292 1,696,292 1,696,292 -1.6% Total All Division 5,437,422 5,423,550 6,000,233 6,097,217 6,097,217 6,097,217 1.6% Budget by Fund General Fund-100 5,437,422 5,423,550 6,000,233 6,097,217 6,097,217 6,097,217 1.6% Criminal Forfeiture Fund-240 0 0 0 0 0 0 0.0% Library Donations and Bequests 0 0 0 0 0 0 0.0% Total All Fund 5,437,422 5,423,550 6,000,233 6,097,217 6,097,217 6,097,217 1.6% PAGE 106-CITY OF TIGARD DEPARTMENT DESCRIPTION AND PERFORMANCE MEASURES The library serves the citizens of Tigard and surrounding communities. Library programs include cir- culation of a wide variety of print and other media materials and the offering of programs for all ages designed to increase reading, computer skills, and lifelong learning.The library acquires, organizes and provides customer assistance in accessing materials, data and services to meet the informational and recreational needs of the community. The library is responsible for selecting and managing all library materials,providing professional assistance using the library's collections and electronic resources and accessing additional resources through Interlibrary Loans. OBJECTIVE MEASURE FY 14-15 FY 15-16 FY 16-17 FY 17-18 ACTUAL ACTUAL REVISED TARGET Good stewards of city %of collection that 83% 82% 82% 83% recources was borrowed at least once by a person during the year Good stewards of city Volunteer NA 17,917/8.6 18,800/9.0 19,750/9.5 resources Hours/FTE equivalent Support Strategic Plan Total Program/school NA 28,793 29,000 29,500 visit attendance Circulation per capita Below is a comparison of the usage of circulation materials per capita using statistics from Oregon and American Library Associations Organization Fiscal Year Total Circulation Service Population Per Capita City of Tigard FY 2015-16 1,219,124 62,391 19.54 FY 2016-17 1,260,000 63,344 19.89 Projected FY 2017-18 1,310,000 64,000 20.46 State of Oregon-most current information available (Oregon Census; FY 2012-13 60,631,434 3,723,103 16.29 FY 2013-14 57,168,132 3,755,011 15.22 FY 2014-15 56,753,927 3,816,020 14.87 http://www.oregon.goy/osl/LD/Pages/statsploregon.aspx National—publiclibrariesonline.org—Communities under 100,000 population FY 2012-13 15.03 FY 2013-14 14.42 FY 2014-15 14.67 http://publiclibrariesonline.org/wp-content/uploads/2016/06/PL 55n3 reid table2.jpg COMMUNITY SERVICES-PAGE 107 LIBRARY ADMINISTRATION BUDGET UNIT: 5000 PROGRAM DESCRIPTION: The Tigard Library acquires,organizes and provides customer assistance in accessing materials,data and services to meet the informational,educational and recreational needs of the community. The library fosters life-long learning with an array of programs and services to encourage development of well-rounded citizens. Library Administration oversees the operations of the library. It manages volunteer and public information activities. Both volunteer and public information efforts were essential in managing the impacts of closing on Thursdays. The public information arm of the division spearheaded the successful library levy information campaign for Tigard voters.Volunteers are instrumental in providing timely shelving after the automated check-in system was installed.The public information function informs the public and the media about changes in operations,programs and services,such as re-opening on Thursdays. Library publications have informed patrons about library services. With emerging technologies altering the ways people get information,the library has incorporated online resources into its promotional efforts,including Facebook,Twitter and a monthly online newsletter sent to 28,000 library cardholders. The volunteer program relied on 425 people to provide services to the library. The volunteer corps is as diverse as our community,ranging in ages from pre-teens to seniors. New volunteers are sometimes unemployed or looking for new jobs. Volunteering helps them learn new skills,feel productive and improve their resumes. Library Administration is the liaison between the Friends of the Tigard library,the Tigard Library Foundation and library staff. The Friends continued their generous contributions to enable the library to provide a robust variety of programs,as well as provide books and other materials for children's and teens'book discussion groups.The Library Foundation has been reinvigorated and has engaged in long-term planning efforts for the library. PROGRAM RESULTS: •The library serves the Tigard community by promoting reading and providing materials in all formats to meet residents'informational,cultural,educational and recreational needs. •The library provides both traditional print resources and e-books and other digital resources. •The Tigard community supports and participates in library programs and services. •Internal and external customers receive efficient and timely service. •The library plays an important role in helping people become knowledgeable and keep current in a fast-paced,information-driven society. •The community can become closely involved in the library through its volunteer program. •The library offered several programs to support the City's Strategic Plan's goals related to walkability and helping people connect to the city and each other. PAGE 108-CITY OF TIGARD LIBRARY ADMINISTRATION BUDGET UNIT: 5000 FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Library Volunteer Coordinator 0.80 0.80 0.80 0.80 Library Communications Coordinator 0.50 0.50 0.80 0.80 Library Director 1.00 1.00 1.00 1.00 Confidential Executive Assistant 0.90 0.90 1.00 1.00 Total FTE 3.20 3.20 3.60 3.60 1111111 -7:- 1 The Tigard Library is the largest lender of materials to other Washington County libraries, which includes books, CDs and DVDs. They have been the highest net lender for six years in a row, which is a testament as to how robust is their collection COMMUNITY SERVICES-PAGE 109 LIBRARY ADMINISTRATION BUDGET UNIT: 5000 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 3.20 3.20 3.60 Total FTE 3.80 3.80 3.60 260,479 273,468 274,545 51001-Salaries-Management 305,197 305,197 305,197 11.2% 260,479 273,468 274,545 Total Personal Services-Salaries 305,197 305,197 305,197 11.2% 2,984 1,420 274 52001-Unemployment 302 302 302 10.2% 763 768 872 52002-Worker's Compensation 829 829 829 -4.9% 19,575 20,688 21,002 52003-Social Security/Medicare 23,116 23,116 23,116 10.1% O 0 0 52003-Social Security/Medicare 231 231 231 100.0% O 0 0 52004-Tri-Met Tax 22 22 22 100.0% 1,890 1,998 1,987 52004-Tri-Met Tax 2,218 2,218 2,218 11.6% O 0 0 52005-Retirement 423 423 423 100.0% 35,819 37,959 38,436 52005-Retirement 42,305 42,305 42,305 10.1% 2,400 2,104 2,400 52007-VESA-ER 2,400 2,400 2,400 0.0% 994 899 2,124 52008-Life Ins/ADD/LTD 2,156 2,156 2,156 1.5% 813 749 0 52009-Long Term Disability 0 0 0 0.0% 28,816 26,726 35,574 52010-Medical/Dental/Vision 36,639 36,639 36,639 3.0% 3,622 3,257 0 52011-Dental Benefits 0 0 0 0.0% 97,676 96,567 102,669 Total Personal Services-Benefits 110,641 110,641 110,641 7.8% 7,915 10,558 17,000 53001-Office Supplies 17,000 17,000 17,000 0.0% O 5,252 1,000 53002-Small Tools&Equipment 1,500 1,500 1,500 50.0% 180 135 300 53003-Fuel 300 300 300 0.0% 12,710 8,615 0 53008-Library Contribution Materials 0 0 0 0.0% 20,805 24,560 18,300 Total Supplies 18,800 18,800 18,800 2.7% 1,053 2,046 7,000 54001-Professional/Contractual Services 7,680 7,680 7,680 9.7% O 84 4,000 54003-Legal Fees 4,000 4,000 4,000 0.0% O 435 0 54101-R&M-Facilities 0 0 0 0.0% 109 250 1,500 54113-R&M-Vehicles 1,500 1,500 1,500 0.0% 2,074 3,844 1,000 54114-R&M-Office Equipment 1,000 1,000 1,000 0.0% 2,672 2,677 2,500 54205-Utilites-Phone/Pager/Cells 2,500 2,500 2,500 0.0% 344 356 1,500 54300-Advertising&Publicity 1,500 1,500 1,500 0.0% O 135 2,500 54301-Fees and Charges 2,500 2,500 2,500 0.0% 1,629 1,051 2,000 54302-Dues&Subscriptions 2,000 2,000 2,000 0.0% 898 666 3,000 54303-Travel and Training 6,000 6,000 6,000 100.0% 3,291 4,109 3,500 54306-Credit Card Fees 3,500 3,500 3,500 0.0% 3,106 3,106 3,500 54309-Rents and Leases 3,500 3,500 3,500 0.0% 31,994 9,283 42,587 54311-Special Department Expenses 16,000 16,000 16,000 -62.4% 47,170 28,042 74,587 Total Services 51,680 51,680 51,680 -30.7% O 59,728 15,000 56004-Computer Hardware and Software 10,000 10,000 10,000 -33.3% 296,175 6,981 0 56006-Equipment 0 0 0 0.0% 296,175 66,709 15,000 Total Capital Improvement 10,000 10,000 10,000 -33.3% PAGE 110-CITY OF TIGARD LIBRARY ADMINISTRATION BUDGET UNIT' 5000 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 11,017 14,961 18,211 58100-Indirect Charges-City Management 21,747 21,747 21,747 19.4% 11,462 12,038 10,752 58110-Indirect Charges-Human Resources 11,406 11,406 11,406 6.1% 7,421 8,532 9,315 58120-Indirect Charges-Risk Management 10,666 10,666 10,666 14.5% 46,218 41,928 55,301 58130-Indirect Charges-Office Services 48,620 48,620 48,620 -12.1% 2,486 3,159 2,036 58150-Indirect Charges-Records 2,121 2,121 2,121 4.2% 435 591 1,147 58200-Indirect Charges-Finance 1,709 1,709 1,709 49.0% Administration 17,152 16,669 17,393 58210-Indirect Charges-Financial Operations 21,514 21,514 21,514 23.7% 108,507 107,929 105,821 58230-Indirect Charges-Technology 109,236 109,236 109,236 32% 3,462 648 9,438 58250-Indirect Charges-Contracts and 8,067 8,067 8,067 -14.5% Purchasing 0 1,168 113 58630-Indirect Charges-Fleet Maintenance 115 115 115 1.8% 28,443 36,565 39,156 58640-Indirect Charges-Property Manageme. 39,398 39,398 39,398 0.6% 236,603 244,188 268,683 Total Internal Services 274,599 274,599 274,599 2.2°0 958,908 733,534 753,784 Total Library Administration 770,917 770,917 770,917 2.3% 11• 11$ ., • •\ 0 ' , \ ' ) i % • P•411 ,„ ) :s. OP° . .44411 * f 4 I •,-.=,' .. k I NO ''ilif ....-...-.." ITIZS'-'4:1;::..kniiji t Al ice. t. i 0.4.. . �* - 11 F -111-41 Id it g.. - .' L4, , • 'swamif .. i r 16 ;. S --"r Nil. Sign located in the children's library area COMMUNITY SERVICES-PAGE 111 LIBRARY READER SERVICES BUDGET UNIT: 5100 PROGRAM DESCRIPTION: Readers Services is responsible for selecting and managing all library materials,providing professional assistance using the library's collections and electronic resources and accessing additional resources through Interlibrary Loans.The division also provides children's,young adult,adult and intergenerational programming to enhance lifelong learning and recreational experiences. PROGRAM RESULTS: •Patrons receive accurate,timely and courteous reference service •Reference staff assist patrons in using library materials in all formats,including electronic resources •Sufficient staffing is present at all reference desks,including adult,children's and young adult •Patrons have access to materials that reflect their needs and interests •Division staff plans and provides a rich variety of classes,workshops and programs for all ages. Feedback from programs evaluations,the annual library survey and informal patron comments help guide program planning,as well as attendance statistics • Division staff assists job seekers and provides outreach to underserved populations •Division staff are trained and supported in professional development opportunities to maintain and expand knowledge and skills in the ever-changing world of information and library services FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Senior Library Assistant 1.60 1.60 1.60 1.30 Librarian 7.20 8.20 8.80 8.80 Senior Librarian 0.90 0.90 1.00 L00 Library Services Supervisor 2.00 2.00 2.00 2.00 Library Division Manager 1.00 1.00 1.00 1.00 Total FTE 12.70 13.70 14.40 14.10 PAGE 112-CITY OF TIGARD LIBRARY READER SERVICES BUDGET UNIT: 5100 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 12.70 13.70 14.40 Total FTE 14.10 14.10 14.10 205,659 223,391 230,487 51001-Salaries-Management 243,823 243,823 243,823 5.8% O 134,539 302,654 51002-Salaries-General 267,504 267,504 267,504 -11.6% 562,539 437,976 342,956 51004-Part Time-Regular 414,437 414,437 414,437 20.8% 38,725 43,374 43,543 51005-Part Time-Temporary 42,935 42,935 42,935 -1.4% 51 8 0 51006-Overtime 0 0 0 0.0% O 193 605 51007-Incentive Pay 2,612 2,612 2,612 331.7% 806,974 839,481 920,245 Total Personal Services-Salaries 971,311 971,311 971,311 5.5% 9,225 4,342 1,034 52001-Unemployment 923 923 923 -10.7% 2,403 2,414 2,864 52002-Worker's Compensation 2,626 2,626 2,626 -8.3% O 0 0 52003-Social Security/Medicare 185 185 185 100.0% 60,084 62,472 71,160 52003-Social Security/Medicare 70,637 70,637 70,637 -0.7% O 0 0 52004-Tri-Met Tax 18 18 18 100.0% 5,844 6,120 6,730 52004-Tri-Met Tax 6,775 6,775 6,775 0.7% O 0 0 52005-Retirement 338 338 338 100.0% 78,590 81,876 98,395 52005-Retirement 107,462 107,462 107,462 9.2% 12,596 11,882 13,838 52007-VEBA-ER 14,400 14,400 14,400 4.1% 831 656 4,081 52008-Life Ins/ADD/LTD 4,011 4,011 4,011 -1.7% 1,996 1,756 0 52009-Long Term Disability 0 0 0 0.0% 127,754 121,477 176,848 52010-Medical/Dental/Vision 173,660 173,660 173,660 -1.8% 13,729 12,717 0 52011-Dental Benefits 0 0 0 0.0% 313,052 305,711 374,950 Total Personal Services-Benefits 381,035 381,035 381,035 1.6% 1,119 795 1,000 53001-Office Supplies 1,000 1,000 1,000 0.0% 1,126 584 4,000 53002-Small Tools&Equipment 1,000 1,000 1,000 -75.0% O 0 100 53003-Fuel 100 100 100 0.0% 501,482 465,257 490,000 53004-Books&Circulation Materials 490,000 490,000 490,000 0.0% 781 190 1,500 53006-Technology Equipment under 55,000 1,500 1,500 1,500 0.0% 8,170 8,714 7,987 53007-Grant Expenditures 7,901 7,901 7,901 -1.1% 512,678 475,539 504,587 Total Supplies 501,501 501,501 501,501 -0.6% 6,585 8,536 14,616 54001-Professional/Contractual Services 10,164 10,164 10,164 -30.5% 448 0 190 54114-R&M-Office Equipment 190 190 190 0.0% 480 510 800 54300-Advertising&Publicity 800 800 800 0.0% 2,414 1,421 2,175 54302-Dues&Subscriptions 2,175 2,175 2,175 0.0% 1,459 2,659 6,010 54303-Travel and Training 3,849 3,849 3,849 -36.0% 6,536 9,061 7,400 54311-Special Department Expenses 7,400 7,400 7,400 0.0% 17,922 22,187 31,191 Total Services 24,578 24,578 24,578 -21.2% 1,434 2,229 1,600 56004-Computer Hardware and Software 1,600 1,600 1,600 0.0% 1,434 2,229 1,600 Total Capital Improvement 1,600 1,600 1,600 0.0% COMMUNITY SERVICES-PAGE 113 LIBRARY READER SERVICES BUDGET UNIT: 5100 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 31,758 46,840 54,821 58100-Indirect Charges-City Management 66,320 66,320 66,320 21-0% 45,487 47,777 41,780 58110-Indirect Charges-Human Resources 44,322 44,322 44,322 6.1% 27,822 30,190 32,544 58120-Indirect Charges-Risk Management 37,246 37,246 37,246 14.4% 64,946 60,630 77,891 58130-Indirect Charges-Office Services 66,252 66,252 66,252 -14.9% 1,041 2,077 2,623 58200-Indirect Charges-Finance 3,910 3,910 3,910 49.1% Administration 40,662 43,886 37,156 58210-Indirect Charges-Financial Operations 46,331 46,331 46,331 24.7% 203,366 202,450 201,509 58230-Indirect Charges-Technology 150,501 150,501 150,501 -25.3% 3,732 4,260 5,334 58250-Indirect Charges-Contracts and 4,430 4,430 4,430 -16.9% Purchasing 385,527 495,626 530,747 58640-Indirect Charges-Property Managemei 534,023 534,023 534,023 0.6% 804,341 933,736 984,405 Total Internal Services 953,335 953,335 953,335 -3-2% 2,456,401 2,578,884 2,816,978 Total Reader Services 2,833,360 2,833,360 2,833,360 0.6% - •r• •• • ■'�- . . i• 1 . . • s•1 • .• r.• r.. 'ti •r• ti _ - -a ,•1 7• -1_rT ti• •' J •t'.- • �I. • _ . Y •1 • '_�" ■r 1. r • 4}1• roti �F 1.. .a,r' a y•�a�a•1.�•• I.- •iJ C1 1.■• 1• • ti ' • _ him r • rS ~rr.. ;"lY .1 - • r _ `. i- 7 1 -L - ,1•=•1 -J'r - _ _ _ _ r ..._ , ...... _ . ..,... .. i. ,...,,,,,,, dm-I".• le.. . -•E•3P% • _ . • ..4"....i. . 4....... _ .c...r.c .0..- „:11_,.... : ... . e . _.._... �hjai ' fL + '-• 1 =- i1. T `I PAGE 114-CITY OF TIGARD LIBRARY TECHNICAL SERVICES BUDGET UNIT: 5200 PROGRAM DESCRIPTION: The Technical Services Division orders and tracks receipt and payment for all physical items in the library collection. It creates accurate catalog records for each item and maintains Tigard Public Library holdings in the countywide catalog. It performs the physical processing of items,including structural reinforcement,labeling,and RFID programming for security and item movement. The division preserves the digital and physical integrity of items in the library collection. This includes mending items,as well as catalog maintenance and the updating of digital records as necessary. It keeps the catalog current and makes items findable and usable for patrons in both the catalog and the physical collection,as well as findable and manageable for library staff. It is on target to order and add 31,000 items to the collection in Fiscal Year 2017. The division stays up to date on cutting-edge library practices,technologies and technical aspects of cataloging including Resource Description and Access (RDA),Functional Requirements for Bibliographic Records (FRBR),Faceted Application of Subject Terminology (FAST),Library of Congress Subject Headings (LCSH), and Bibliographic Framework(BIBFRAME). It seeks out new efficiencies and improvements that will assist patrons in finding items that meet their informational, cultural,educational and recreational needs. PROGRAM RESULTS: •Provide new materials to the public on average of 21 days from receipt. •Bibliographic and item records accurately identify the materials so that the public can easily find them in the catalog. •Materials are processed consistently and accurately so that the public can easily find them on the shelf. •Processing enhances the item's durability so that it will withstand substantial public use. ,FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Senior Librarian 0.00 0.00 0.00 1.00 Library Division Manager 1.00 1.00 1.00 1.00 Acquisitions Supervisor 0.80 0.80 0.80 1.00 Librarian 0.80 0.80 0.80 1.60 Senior Library Assistant 1.60 1.60 1.60 0.80 Library Assistant 1.00 1.00 1.00 1.00 Library Aide 0.50 0.50 0.50 0.50 Total FTE 5.70 5.70 5.70 6.90 COMMUNITY SERVICES-PAGE 115 LIBRARY TECHNICAL SERVICES BUDGET UNIT: 5200 FY 2015 FY 2016 FY 2017 Budget Resource Summary 2018 2018 2018 Adopted vs. Actual Actual Revised Proposed Approved Adopted FY 17 5.70 5.70 5.70 Total FTE 6.70 6.70 6.90 128,071 138,643 141,760 51001-Salaries-Management 148,046 148,046 148,046 4.4% 32,787 0 0 51002-Salaries-General 0 0 0 0.0% 142,475 171,550 174,372 51004-Part Time-Regular 254,910 254,910 254,910 46.2% 602 603 605 51007-Incentive Pay 727 727 727 20.2% 303,935 310,797 316,737 Total Personal Services-Salaries 403,683 403,683 403,683 27.5% 3,496 1,600 316 52001-Unemployment 345 345 345 9.2% 885 925 1,072 52002-Worker's Compensation 977 977 977 -8.9% O 0 0 52003-Social Security/Medicare 112 112 112 100.0% 22,657 23,419 24,230 52003-Social Security/Medicare 26,392 26,392 26,392 8.9% O 0 0 52004-Tri-Met Tax 11 11 11 100.0% 2,200 2,267 2,289 52004-Td-Met Tax 2,532 2,532 2,532 10.6% O 0 0 52005-Retirement 205 205 205 100.0% 54,903 32,161 37,346 52005-Retirement 41,491 41,491 41,491 11.1% 6,253 6,211 6,600 52007-VEBA-ER 6,600 6,600 6,600 0.0% 429 328 2,178 52008-Life Ins/ADD/LTD 2,104 2,104 2,104 -3.4% 892 734 0 52009-Long Term Disability 0 0 0 0.0% 53,807 35,133 42,528 52010-Medical/Dental/Vision 41,923 41,923 41,923 -1.4% 5,705 3,934 0 52011-Dental Benefits 0 0 0 0.0% 151,227 106,713 116,559 Total Personal Services-Benefits 122,692 122,692 122,692 5.3% 8,572 5,649 13,050 53001-Office Supplies 13,050 13,050 13,050 0.0% 540 1,041 500 53002-Small Tools&Equipment 500 500 500 0.0% O 0 384 53003-Fuel 384 384 384 0.0% 198 0 0 53004-Books&Circulation Materials 0 0 0 0.0% 9,310 6,689 13,934 Total Supplies 13,934 13,934 13,934 0.0% 36,301 34,377 48,613 54001-Professional/Contractual Services 47,903 47,903 47,903 -1.5% 125 125 125 54302-Dues&Subscriptions 125 125 125 0.0% 382 1,058 3,920 54303-Travel and Training 3,865 3,865 3,865 -1.4% 574 728 615 54311-Special Department Expenses 1,380 1,380 1,380 124.4% 37,382 36,288 53,273 Total Services 53,273 53,273 53,273 0.0% O 0 250 56004-Computer Hardware and Software 250 250 250 0.0% O 0 250 Total Capital Improvement 250 250 250 0.0% 13,552 18,889 21,163 58100-Indirect Charges-City Management 25,575 25,575 25,575 20.8% 20,416 21,443 17,511 58110-Indirect Charges-Human Resources 18,576 18,576 18,576 6.1% 13,321 14,415 14,881 58120-Indirect Charges-Risk Management 17,025 17,025 17,025 14.4% 2,600 3,202 2,689 58130-Indirect Charges-Office Services 2,159 2,159 2,159 -19.7% 331 603 797 58200-Indirect Charges-Finance 1,188 1,188 1,188 49.1% Administration 15,561 15,429 14,932 58210-Indirect Charges-Financial Operations 18,101 18,101 18,101 21.2% 44,591 42,814 51,584 58230-Indirect Charges-Technology 39,121 39,121 39,121 -24.2% 2,326 2,294 2,503 58250-Indirect Charges-Contracts and 2,275 2,275 2,275 -9.1% Purchasing 56,885 73,131 78,313 58640-Indirect Charges-Property Managemei 78,796 78,796 78,796 0.6% 169,583 192,220 204,373 Total Internal Services 202,816 202,816 202,816 -0.8% 671,437 652,70 Total Technical Services 796,648 13.0% PAGE 116-CITY OF TIGARD LIBRARY CIRCULATION BUDGET UNIT: 5300 PROGRAM DESCRIPTION: The Circulation Division of the library is responsible for checking materials out at the Circulation Desk;checking materials in manually and using the Automated Materials Handling(AMH) system; answering users' questions about library facilities and programs; shelving all library materials; renewing materials; collecting fines;issuing new library cards;reconciling patron records;answering the phone at the entry point and routing calls to their appropriate destination;answering directional and general questions. The Circulation service desks are often the patron's first and last contact with library staff.Excellent customer service is a vital aspect of Circulation operations. Circulation staff promotes programs verbally and by distributing printed materials. Circulation staff helps patrons search for items and place hold requests on the public catalog computers. The staff also shows patrons how to use the self-checkout machines and where to pick up their reserved books. Circulation staff searches for and retrieves lost and missing items and maintains accurate patron records on Polaris,the countywide shared library database. The Circulation Division is also responsible for processing patrons'hold requests and handling all materials donated to the library. Circulation staff train and work with volunteers on a daily basis,including Community Service and Peer Court volunteers. In addition to their regular responsibilities,Circulation staff actively participates in the Annual Patron Survey,which is conducted during the first two weeks in February. The Circulation Division also participates in activities related to,and helps promote,the City's Strategic Plan,a vision to be "the most walkable community in the Pacific Northwest where people of all ages and abilities enjoy healthy and interconnected lives." PROGRAM RESULTS: • Patrons receive library materials in a timely and accurate manner. • Patrons receive courteous,respectful and helpful service from circulation staff. • Patrons are able to easily access library materials through accurate and timely check-in and shelving. • Patrons have the option for self-sufficiency in checking out and checking in their own materials,accessing their account online to renew and reserve items and picking up their own book holds. • Patrons know how to find, evaluate and use all types of information. • Patrons receive accurate and helpful information about using the library. COMMUNITY SERVICES-PAGE 117 LIBRARY CIRCULATION BUDGET UNIT: 5300 • Patrons are kept well-informed about library programs and activities. • Patrons are kept up to date on new technologies and services offered. •Patrons will have a satisfying experience every time they visit the library. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Circulation Supervisor 2.00 2.00 2.00 2.00 Library Aide 1.50 2.50 2.50 2.50 Library Assistant 7.40 8.90 9.20 9.20 Library Division Manager 1.00 1.00 1.00 1.00 Senior Library Assistant 1.30 1.30 1.30 1.60 Total FTE E 13.20 15.70 16.00 16.30 Our Automated Materials Handling(AMH)system, which was installed in 2015, allows pa- trons to check in their own materials 24/7.All items are typically checked in and re-shelved within 24 hours. In 2016-2017, our staff processed 1,298,896 items with our AMH. 46, 01 - i PAGE 118-CITY OF TIGARD LIBRARY CIRCULATION BUDGET UNIT: 5300 FY 2015 FY 2016 FY 2017 Budget Resource Summary 2018 2018 2018 Adopted vs. Actual Actual Revised Proposed Approved Adopted FY 17 13.20 15.70 16.00 Total FTE 16.30 16.30 16.30 222,406 208,422 233,549 51001-Salaries-Management 216,509 216,509 216,509 -7.3% 75,767 80,673 123,620 51002-Salaries-General 81,587 81,587 81,587 -34.0% 346,137 392,758 470,373 51004-Part Time-Regular 489,651 489,651 489,651 4.1% 64,747 54,917 34,716 51005-Part Time-Temporary 37,466 37,466 37,466 7.9'/, 1,291 1,078 1,629 51006-Overtime 1,629 1,629 1,629 0.0% 602 603 605 51007-Incentive Pay 727 727 727 20.2% 710,950 738,451 864,492 Total Personal Services-Salaries 827,569 827,569 827,569 -4.3% 8,132 3,822 1,088 52001-Unemployment 787 787 787 -27.7% 2,613 2,427 2,802 52002-Worker's Compensation 2,363 2,363 2,363 -15.7% 52,645 55,354 66,186 52003-Social Security/Medicare 60,098 60,098 60,098 -9.2% O 0 0 52003-Social Security/Medicare 164 164 164 100.0% O 0 0 52004-Tri-Met Tax 16 16 16 100.0% 5,147 5,384 6,254 52004-Tri-Met Tax 5,767 5,767 5,767 -7.8% O 0 0 52005-Retirement 300 300 300 100.0% 69,453 76,957 92,076 52005-Retirement 89,682 89,682 89,682 -2.6% 17,424 17,930 23,099 52007-VERA-ER 22,545 22,545 22,545 -2.4% 1,019 655 5,974 52008-Life Ins/ADD/LTD 5,550 5,550 5,550 -7.1% 1,945 1,518 0 52009-Long Term Disability 0 0 0 0.0% 108,808 102,187 176,452 52010-Medical/Dental/Vision 164,762 164,762 164,762 -6.6% 11,674 10,185 0 52011-Dental Benefits 0 0 0 0.0% 278,860 276,417 373,931 Total Personal Services-Benefits 352,034 352,034 352,034 -5.9% 500 2,122 7,568 53001-Office Supplies 7,433 7,433 7,433 -1.8% 107 359 2,800 53002-Small Tools&Equipment 2,800 2,800 2,800 0.0% O 0 100 53003-Fuel 100 100 100 0.0°% 607 2,481 10,468 Total Supplies 10,333 10,333 10,333 -1.3% 7,126 4,679 22,310 54001-Professional/Contractual Services 22,310 22,310 22,310 0.0% O 2,898 0 54114-R&M-Office Equipment 0 0 0 0.0% 196 0 0 54300-Advertising&Publicity 0 0 0 0.0% 952 190 1,620 54303-Travel and Training 1,620 1,620 1,620 0.0% 1,624 3,502 2,000 54311-Special Department Expenses 2,000 2,000 2,000 0.0% 293 53 0 54312-Bank Fees 0 0 0 0.0% 10,191 11,322 25,930 Total Services 25,930 25,930 25,930 0.0% O 0 315 56004-Computer Hardware and Software 450 450 450 42.9% O 0 315 Total Capital Improvement 450 450 450 42.9% 30,652 44,610 56,098 58100-Indirect Charges-City Management 67,727 67,727 67,727 20.7/ 47,278 53,420 49,768 58110-Indirect Charges-Human Resources 52,796 52,796 52,796 6.1% 30,477 34,085 37,454 58120-Indirect Charges-Risk Management 42,834 42,834 42,834 14.4% 5,892 7,648 7,403 58130-Indirect Charges-Office Services 6,013 6,013 6,013 -18.8% 623 1,124 1,589 58200-Indirect Charges-Finance 2,368 2,368 2,368 49.0% Administration 21,406 24,340 22,667 58210-Indirect Charges-Financial Operations 27,660 27,660 27,660 22.0% 71,521 81,680 78,391 58230-Indirect Charges-Technology 83,537 83,537 83,537 6.6% 21 38 75 58250-Indirect Charges-Contracts and 68 68 68 -9.3% Purchasing 142,199 182,810 195,764 58640-Indirect Charges-Property Managemm 196,973 196,973 196,973 0.6% 350,069 429,755 449,209 Total Internal Services 479,976 479,976 479,976 6.8% 1,350,677 1,458,426 1,724,345 Total Circulation 1,696,292 1,696,292 1,696,292 COMMUNITY SERVICES-PAGE 119 SOCIAL SERVICES AND COMMUNITY EVENTS BUDGET UNIT: 5900/5910 Program Description: Each year the city appropriates funds to support Social Service and Community Event activities that assist or benefit Tigard citizens. Community organizations are invited to submit requests in January of each year. A subcommittee of the Budget Committee meets to review Social Service requests and to recommend funding in the Proposed Budget. Community Event requests are reviewed informally by the Council. The Proposed Budget presents the results of both reviews. The budget committee guideline is to set total events and social service appropriations at approximately one-half of 1% of the prior year's operating budget. Also,the city budgets three set asides within this appropriation in addition to the target amount for grants: the Housing Program "emergency fund" to assist occupants of housing declared to be unsafe; the Affordable Housing Set-Aside to assist providers of low-income housing; and the Residential Services Agency Emergency Set-Aside to assist agencies that provide emergency food and housing to those in need. The city received $378,780 in grant requests for community events and social services for FY 2015-16. In addition to direct grants, some of the grant recipients also receive in-kind services from the city. These services range from provision of a building and its operating costs for the Loaves and Fishes/ Tigard Senior Center to Tigard Public Works and Police time to support community events. f- • .r +moi 3 iii.ii Tigard's Middle of Millen Drive parade is a favorite )110, ;I:•;11T �`400 •• 4th of July activity r r1;; owl i j.f .4... ... :-..:i . •, 4 r r „, r+ Tigard's 4th of July celebration culminates with a fire- '# works display at Tigard High School ,,�# v. ' f '- tet.• :I ail X. q` � ..r. 14•. #� PAGE 120-CITY OF TIGARD SOCIAL SERVICES AND COMMUNITY EVENTS BUDGET UNIT: 5900/5910 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 Total FTE 182,100 204,600 208,404 54402-Contributions to Community Org 213,504 213,504 213,504 2.4% 182,100 204,600 208,404 Total Services 213,504 213,504 213,504 2.4% 1,117 1,960 2,610 58100-Indirect Charges-City Management 3,197 3,197 3,197 22.5% 63 104 10 58130-Indirect Charges-Office Services 8 8 8 -20.0% 218 302 436 58200-Indirect Charges-Finance 649 649 649 48.9% Administration 4,490 3,969 4,225 58210-Indirect Charges-Financial Operations 5,443 5,443 5,443 28.8% 98,573 126,722 135,702 58640-Indirect Charges-Property Managemei 136,540 136,540 136,540 0.6% 104,461 133,047 142,983 Total Internal Services 145,837 145,837 145,837 2.0 T 286,561 337,657 351,387 Total Social Services 359,341 359,341 2.3% FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 Total FTE 92,200 81,600 89,320 54402-Contributions to Community Org 91,500 91,500 91,500 2.4% 92,200 81,600 89,320 Total Services 91,500 91,500 91,500 2.4% 1MM , 81,600 69,320 Total Community Events , , V c ., "Rt. 1 n{, 'A The Tigard Balloon Festival is an annual event that Tigard supports through its Social Service and Community Events grant program COMMUNITY SERVICES-PAGE 121 SOCIAL SERVICES AND COMMUNITY EVENTS BUDGET UNIT: 5900/5910 City of Tigard City of Tigard FY 2017-18 FY 2017-18 Community Events Grant Requests Social Services Grant Requests Agency Recommended Agency Recommended Broadway Rose* Direct $ 10,000 Affordable Housing Set-Aside Direct $ 1 Festival of the Balloons** Direct $ 20,000 Housing Prog Emergency Fund Direct $ 1 In-Kind $ 65,000 Tigard 4th ofJuly*** Direct $ 19,915 Residential Services Agency Direct $ 1 7/1-12,000 issued In-Kind $ 1,600 Undesignated Set-Aside $ - Undesignated Direct $ 1 Set Aside Total Set Aside Total Direct $ 49,915 Direct $ 4 In-Kind $ 66,600 In-Kind $ - Downtown Tigard Events Direct $ 17,085 Bethlehem House of Bread Direct $ 1,500 John Tigard House(Tigard Hisorica Direct $ 1,000 Boys&Girls Aid Direct $ 4,000 Friends of Bull Mountain Park Direct $ 2,000 Calvin Presbyterian Church Backpack Supply Direct $ 4,950 Nature Recreation(Tualatin Riverke.Direct $ 2,000 Catalyst Partnership Direct $ 4,000 In Kind $ 1,000 Caring Closet Direct $ 6,000 Relay for Life of Tigard/Tualatin Direct $1,000 Community Acition Organization Direct $ 10,000 Tigard Bull Mm Farmers Market Direct $ 4,000 Community Partners for Affordable Housing Direct $ 2,000 Tigard Area Farmer's Market Direct $ 8,500 Compassion Connect Direct $ 10,000 Tigard High Grad Night Party Direct $ 2,000 Domestic Violence Resource Center Direct $ 5,000 Tigard Safety Town Direct $ 2,000 Family Promise Tualatin Valley Direct $ 1,500 Tualatin Valley Community Band Direct $ 1,000 Good Neighbor Center Direct $ 15,000 Washington co Bicycle Trans Direct $ 1,000 Just Compassion of East Washington Co Direct $ 5,000 In-Kind $ 1,570 Lifeworks Direct $ 10,000 Luke Dorf Inc Direct $ 25,000 Mary Woodward PSO Direct $ 1,400 In-Kind $ 923 Meals On Wheels/Tigard Senior Center Direct $ 29,000 In-Kind $ 101,335 Oregon Human Development Corp Direct $ 25,000 Rebuilding Together Washington County Direct $ 2,000 Sexual Assault Resource Center Direct $ 6,000 St.Anthony Severe Weather Shelter Direct $ 7,000 St.Vincent De Paul-St.Anthony Tigard Direct $ 5,000 Templeton Elementary Backpack Program Direct $ 2,500 Tigard Area Chamber of Commerce Direct $ 4,000 Tigard Tualatin Family Resource Ctr Direct $ 6,500 Tigard Turns the Tide Coalition Direct $ 10,000 Tualatin Riverkeepers Direct $ 6,650 In-Kind $ 3,000 \\ashington County Project Homeless Connect Direct $ 4,500 Sub-total Sub-total Direct 5 41,585 Direct $ 213,500 In-Kind 5 1,000 In-Kind $ 106,828 Total(Set asides and others) "Total(Set asides and others) Direct $ 91,500 Direct $ 213,504 In-Kind $ 67,600 In-Kind $ 106,828 City of Tigard I ADOPTED BUDGET I FY 2017-2018 PAGE 122-CITY OF TIGARD PUBLIC WORKS ORGANIZATION PUBLIC WORKS ADMINISTRATION WATER PW ENGINEERING PARKS MAINTENANCE STREET MAINTENANCE SANITARY SEWER STORMWATER STREET LIGHTS & SIGNALS RECREATION PUBLIC WORKS -PAGE 123 PUBLIC WORKS ORGANIZATION Day in and day out, the number one goal for the Public Works Department is to provide excep- tional customer service. Department staff stand ready 24/7 to provide essential services in Tigard. Public Works Department employees proudly provide stewardship over the city's parks,water, sanitary sewer, stormwater and streets systems. In addition to physical assets like pipes,parks and roads, the department also plans for strong programs important to city residents like Parks &Recreation,master planning, development review and emergency management. Capital im- provement projects are a big part of Public Works'role in building for the future. Engineering is the city's lead division in planning, design, and construction management. For more information visit www.tigard-or.gov/pw. i IN ti � .-.11W ` - •• i. 4 .1s Public Works employees cleaning out a manhole on a p• . .316' Tigard street T:44.:It'af.. Illiiimiimiiii 4 Y cli 1,G'S. Bishop Scheckla Pavilion at Cook Park & _ -4,,,, '4� :!: a r PAGE 124-CITY OF TIGARD PUBLIC WORKS ORGANIZATION FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2018 2018 Adopted Actual Actual Revised Proposed Approved Adopted vs.2017 Revised Description Number of Positions 73.00 69.00 73.00 75.45 75.45 75.45 3.4% Budget By Category Personal Services 7,107,607 7,050,604 7,587,705 8,009,609 8,009,609 8,009,609 5.6% Materials&Services 8,257,831 9,567,507 7,529,718 7,319,116 7,319,116 7,429,116 -1.3% Interdepartmental Costs 4,059,053 4,476,634 4,542,877 4,754,288 4,754,288 4,754,288 4.7% Capital Outlay 150,323 329,333 901,125 749,400 749,400 1,372,974 52.4% Other 0 0 0 0 0 0 0.0% Total All Category 19,574,814 21,424,078 20,561,425 20,832,413 20,832,413 21,565,987 4.9% Budget By Division Public Works Administration 1,557,005 1,614,515 1,817,707 1,975,075 1,975,075 1,975,075 8.7% Parks and Grounds 1,747,339 -67,295 0 0 0 0 0.0% Parks Maintenance 0 1,997,220 2,460,582 2,510,194 2,510,194 2,289,904 -6.9% Recreation 0 0 0 0 0 330,290 100.0% Street Maintenance 1,239,753 1,322,105 1,566,262 1,618,977 1,618,977 1,643,977 5.0% PW Engineering 2,433,555 2,238,692 2,554,731 2,939,776 2,939,776 2,939,776 15.1% Healthy Streams 0 0 0 0 0 0 0.0% Fleet Maintenance-PW 163,103 180,622 0 0 0 0 0.0% Property Management-PW 1,385,291 1,601,063 0 0 0 0 0.0% Water 7,177,970 8,621,970 7,249,963 6,786,337 6,786,337 6,898,886 -4.8% Sanitary Sewer 1,864,271 1,817,475 2,181,253 2,241,239 2,241,239 2,471,239 13.3% Stormwater 1,471,734 1,596,821 1,999,819 2,073,091 2,073,091 2,329,116 16.5% Street Lights and Signals 534,794 500,891 731,108 687,725 687,725 687,725 -5.9% Total All Division 19,574,814 21,424,078 20,561,425 20,832,413 20,832,413 21,565,987 4.9% Budget by Fund General Fund-100 5,737,899 3,785,911 4,372,438 4,914,851 4,914,851 4,914,851 12.4% Gas Tax Fund-200 1,774,546 1,822,996 2,297,370 2,306,702 2,306,702 2,331,702 1.5% Parks Utility Fund-270 0 1,997,220 2,460,582 2,510,194 2,510,194 2,620,194 6.5% Parks Capital Fund-420 0 0 0 0 0 0 0.0% Sanitary Sewer Fund-500 1,864,271 1,817,475 2,181,253 2,241,239 2,241,239 2,471,239 13.3% Stormwater Fund-510 1,471,734 1,596,821 1,999,819 2,073,091 2,073,091 2,329,116 16.5% Water Quality/Quantity Fund-5 0 0 0 0 0 0 0.0% Water Fund-530 7,177,970 8,621,970 7,249,963 6,786,337 6,786,337 6,898,886 -4.8% Water CIP Fund-532 0 0 0 0 0 0 0.0% Fleet/Property Management Fun 1,548,395 1,781,685 0 0 0 0 0.0% Total All Fund 19,574,814 21,424,078 20,561,425 20,832,413 20,832,413 21,565,987 4.9% PUBLIC WORKS-PAGE 125 DEPARTMENT DESCRIPTION AND PERFORMANCE MEASURES The Public Works Department stands ready around the clock to provide essential core services and ensure that our public infrastructure is designed,built,maintained and repaired to support a high quali- ty of life in Tigard for residents and businesses. Our employees proudly provide stewardship over the city's parks,water, sanitary sewer, stormwater and streets systems. This includes providing excellent drinking water, efficient conveyance systems for sewage and stormwater, street maintenance, signage and signals for traffic safety,maintenance of our beautiful parks and trails, and much more. Our ser- vices to the community go beyond normal daily maintenance. Our department is responsible for com- pletion of the capital improvement program, a recreation program which provides many exciting op- portunities for Tigard families, and a strong emergency management program that provides annual training for city staff and the public. From a broad perspective, the department is made up of three groups: 1) operational staff who handle the day to day operation,maintenance and repair of the infrastructure; 2) engineering staff who man- age the city's capital improvement program, as well as traffic/transportation management,long-term infrastructure master planning, and private development review; and 3) program staff who implement the city's recreation and emergency management efforts. ,riCr y 000111111111 1111.001 %ft 114y -a te 2` IN 001111111101.1°1 ��e----.- 0-�111111111 I--1 ,1 ger • .fr./4 k,•;, .-b.-, WINN. 4:=T:L • - - - - --1---Ej-T-7-' I I,,_ I 0 I Mal 'IS.1* -!,,,c-' ,.-.40$t-111111 mrmeaitrrar=lam ` 001 Of hi. _ 111•1111.411111 OM \ \ ./ ______-- \ , ,- •. ¢t m. // ,. .._ e � .i.- ,..,..... .. , PAGE 126-CITY OF TIGARD DEPARTMENT DESCRIPTION AND PERFORMANCE MEASURES OBJECTIVE MEASURE FY 14-15 FY 15-16 FY 16-17 FY 17-18 ACTUAL ACTUAL REVISED TARGET Achieve This will be a NA NA NA NA ongoing new metric for required level Public Works of service for and will require infrastructure analysis in order while to develop the accommodating most growth of those appropriate various systems. objective and measure. This analysis will be conducted in FY 18 in order for reporting to begin in the FY 19 budget document. Ensure city This will be a NA NA NA NA infrastructure is new metric for resilient against Public Works natural disaster, and will require security analysis in order breaches and to develop the degradation due most to aging. appropriate objective and measure. This analysis will be conducted in FY18inorder for reporting to begin in the FY 19 budget document. Ensure Tigard's Meet or exceed 70.3 70.3 70.3 streets are in an overall fairly good Pavement condition.The Condition city's street Index(PCI) of infrastructure 67.0 for the represents the street system. largest investment owned by Tigard citizens, and the overall pavement condition PUBLIC WORKS-PAGE 127 PUBLIC WORKS ADMINISTRATION BUDGET UNIT: 6000 PROGRAM DESCRIPTION. The Public Works Administration division provides general oversight and support for the entire department,including: •Esablishing policies and procedures • Customer service •Park shelter and sport field reservations •Public outreach and engagement •Emrgency management. PROGRAM RESULTS: •Employees are provided with clear and accurate policies and procedures. •Internal and external customers are treated with respect and care. •Park shelter and sport field reservation system processes and functions well for our customers. •The community is engaged in a variety of ways and can identify and understand the services provided by Public Works,participate in the city's Strategic Plan Vision, and provide feedback on department activities. •The Emergency Management Program provides annual training and disaster drills for city employees and provides free training for prospective community emergency response team (CERT)volunteers. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Public Works Director 1.00 1.00 1.00 1.00 Asst.Public Works Director 1.00 1.00 1.00 1.00 Business Manager 1.00 1.00 1.00 1.00 Office Manager 1.00 0.00 0.00 0.00 Confidential Executive Assistant 0.00 1.00 1.00 1.00 CMMS Software Specialist 1.00 1.00 1.00 1.00 Emergency Services Coordinator 1.00 1.00 1.00 1.00 Sr.Administrative Specialist 1.00 1.00 1.00 1.00 GIS Technician 1.00 1.00 1.00 1.00 Administrative Specialist II 1.20 1.00 1.00 1.25 Water Operations Supervisor 0.00 0.00 0.25 0.25 Utility Division Manager 0.00 0.00 0.25 0.25 Total FTE 9.20 9.00 9.50 9.75 maintain long-term collaborative relationships. PAGE 128- CITY OF TIGARD PUBLIC WORKS ADMINISTRATION BUDGET UNIT: 6000 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 9.20 9.00 9.50 Total FTE 9.75 9.75 9.75 430,055 443,552 463,435 51001-Salaries-Management 511,014 511,014 511,014 10.3% 236,631 243,025 229,483 51002-Salaries-General 245,860 245,860 245,860 7.1% 0 0 11,414 51004-Part Time-Regular 0 0 0 -100.0 0 0 680 51005-Part Time-Temporary 10,680 10,680 10,680 1470.6% 2,602 1,267 3,176 51006-Overtime 3,176 3,176 3,176 0.0% 0 0 2,648 51007-Incentive Pay 2,648 2,648 2,648 0.0% 669,288 687,844 710,836 Total Personal Services-Salaries 773,378 773,378 773,378 8.8% O 0 0 52001-Unemployment 1 1 1 100.0% 7,660 3,558 704 52001-Unemployment 766 766 766 8.8% 8,376 6,819 7,770 52002-Worker's Compensation 7,535 7,535 7,535 -3.0% 49,753 50,955 53,925 52003-Social Security/Medicare 58,560 58,560 58,560 8.6% 0 0 0 52003-Social Security/Medicare 387 387 387 100.0% O 0 0 52004-Td-Met Tax 37 37 37 100.0% 4,842 5,014 5,103 52004-Tri-Met Tax 5,617 5,617 5,617 10.1% 0 0 0 52005-Retirement 708 708 708 100.0°/o 78,863 75,537 88,949 52005-Retirement 97,289 97,289 97,289 9.4% 6,614 6,107 6,600 52007-VESA-ER 7,125 7,125 7,125 8.0% 668 528 3,399 52008-Life Ins/ADD/LTD 3,692 3,692 3,692 8.6% 1,859 1,657 0 52009-Long Term Disability 0 0 0 0.0% 112,157 121,393 155,783 52010-Medical/Dental/Vision 161,718 161,718 161,718 3.8% 13,008 14,209 0 52011-Dental Benefits 0 0 0 0.0% 0 0 3,000 52012-Accrued Vacation 3,000 3,000 3,000 0.0% 283,800 285,778 325,233 Total Personal Services-Benefits 346,435 346,435 346,435 6.5% 9,715 5,213 20,000 53001-Office Supplies 20,000 20,000 20,000 0.0% 3,068 29 500 53002-Small Tools&Equipment 500 500 500 0.0% 1,493 704 2,500 53003-Fuel 2,500 2,500 2,500 0.0% O 64 0 53004-Books&Circulation Materials 0 0 0 0.0% 14,276 6,010 23,000 Total Supplies 23,000 23,000 23,000 0.0% 44,608 39,453 62,029 54001-Professional/Contractual Services 92,026 92,026 92,026 48.4% 4,223 12,768 6,000 54003-Legal Fees 26,000 26,000 26,000 333.3% 10,000 5,417 5,000 54006-Software License and Maintenance 5,417 5,417 5,417 8.3% 0 2,027 0 54101-R&M-Facilities 0 0 0 0.0% 76 924 2,500 54113-R&M-Vehicles 2,500 2,500 2,500 0.0% 0 0 1,500 54114-R&M-Office Equipment 1,500 1,500 1,500 0.0% 13,207 10,066 13,192 54205-Utilites-Phone/Pager/Cells 13,192 13,192 13,192 0.0% 1,410 0 1,400 54300-Advertising&Publicity 1,400 1,400 1,400 0.0% 1,114 815 610 54301-Fees and Charges 725 725 725 18.9% 34,852 32,824 53,752 54302-Dues&Subscriptions 55,565 55,565 55,565 3.4% 4,892 3,183 7,175 54303-Travel and Training 7,175 7,175 7,175 0.0% 31,464 41,127 42,331 54311-Special Department Expenses 46,331 46,331 46,331 9.4/ 145,846 148,604 195,489 Total Services 251,831 251,831 251,831 28.8% O 2,555 0 56002-Buildings&Improvements 0 0 0 0.0% 16,914 12,553 67,000 56004-Computer Hardware and Software 67,000 67,000 67,000 0.0% 16,914 15,108 67,000 Total Capital Improvement 67,000 67,000 67,000 0.0% PUBLIC WORKS-PAGE 129 PUBLIC WORKS ADMINISTRATION BUDGET UNIT: 6000 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 43,147 58,633 94,664 58100-Indirect Charges-City Management 99,335 99,335 99,335 4.9% 32,951 33,858 27,648 58110-Indirect Charges-Human Resources 29,331 29,331 29,331 6.1 15,187 15,836 15,368 58120-Indirect Charges-Risk Management 17,520 17,520 17,520 14.0% 14,983 13,885 16,008 58130-Indirect Charges-Office Services 14,927 14,927 14,927 -6.S% 26,719 29,854 64,687 58150-Indirect Charges-Records 68,048 68,048 68,048 5.2% 762 1,381 1,794 58200-Indirect Charges-Finance 2,675 2,675 2,675 49.1% Administration 27,382 28,792 24,818 58210-Indirect Charges-Financial Operations 30,747 30,747 30,747 23.9% 120,209 139,749 134,801 58230-Indirect Charges-Technology 134,585 134,585 134,585 -0.2 5,433 12,874 11,244 58250-Indirect Charges-Contracts and 10,496 10,496 10,496 -6.7% Purchasing 430 1,231 79 58630-Indirect Charges-Fleet Maintenance 80 80 80 1.3% 139,675 135,079 105,038 58640-Indirect Charges-Property 105,687 105,687 105,687 0.6% 426,878 471,172 496,149 Total Internal Services 513,431 513,431 513,431 3.5% 1,557,002 1,614,515 1,817,707 Total Public Works Administration 1,975,075 1,975,075 1,975,075 ..• r - x ,1r FA' 011P+.1 ' . f i • J f - .L r Dirksen Nature Park-Within the park, natural areas will be preserved and enhanced, and a ball field and interpretive center will be constructed The development plan will be phased in with the construction plan to include restroom and shelter,parking lot, and educational center upgrades. PAGE 130-CITY OF TIGARD PARKS MAINTENANCE BUDGET UNIT: 6150 PROGRAM DESCRIPTION: The Parks Maintenance Program is focused on providing safe and attractive parks and open spaces for residents and visitors to enjoy.The program provides accessible parks,outdoor activities and well maintained trails that support the city's vision for a walkable community. Staff in this program are responsible for the following: •Day to day maintenance,operation and inspection of trees within parks and open spaces •Turf and sports fields • Ornamental beds •Community gardens • Sport courts •Picnic shelters •Park restroom facilities • Soft surface paths and trails within parks •Playgrounds PROGRAM RESULTS: •Through the efforts of a well-planned maintenance program,Tigard parks and open spaces are maintained in a lean and efficient manner. Our goal is to maintain these areas in accordance with best management practices at the state and national level.However,Tigard has a backlog of parks in need of maintenance.Parks and open spaces are maintained at the highest level achievable with the resources we can afford. •Hazard trees are discovered and removed as soon as practicable. •Sport fields are in excellent condition and support the variety of youth sports activities in Tigard. •Sport courts and playgrounds are inspected and repaired in accordance with state and national nest management practices. •Trails and pathways are inspected and repaired to ensure safety for pedestrians and bicyclists. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Administrative Specialist II 0.00 0.00 0.50 0.00 Environmental Program Coordinator 1.00 1.00 1.00 0.85 Parks&Recreation Manager 0.75 0.67 0.67 0.40 Parks/Grounds Supervisor 1.00 1.00 1.00 1.00 Recreation Coordinator 0.00 1.00 1.00 0.00 Sr Utility Worker 2.00 2.00 2.00 2.00 Utility Worker I 1.00 1.00 0.00 0.00 Utility Worker II 5.00 5.00 6.00 6.00 Wastewater Operations Supervisor 0.00 0.00 0.00 0.15 Total FTE 10.75 11.67 12.17 10.40 PUBLIC WORKS-PAGE 131 PARKS MAINTENANCE BUDGET UNIT: 6150 FY 2013 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 11.67 12.17 Total FTE 12.75 12.75 10.40 O 184,575 239,311 51001-Salaries-Management 198,409 198,409 130,291 -45.6% O 502,236 500,696 51002-Salaries-General 581,771 581,771 550,425 9.9% 0 0 21,046 51004-Part Time-Regular 0 0 0 -100.0% 0 157,596 173,463 51005-Part Time-Temporary 208,048 208,048 208,048 19.9% O 17,153 12,701 51006-Overtime 12701 12701 12,701 0.0% O 861,560 947,217 Total Personal Services-Salaries 1,000,929 1,000,929 901,465 -4.8% O 4,307 943 52001-Unemployment 961 961 861 -8.7% 0 28,124 23,885 52002-Worker's Compensation 24,304 24,304 23,198 -2.9% 0 0 0 52003-Social Security/Medicare 143 143 143 100.0% 0 64,737 69,678 52003-Social Security/Medicare 73,594 73,594 65,985 -5.3% 0 6,278 6,593 52004-Tri-Met Tax 7,057 7,057 6,327 -4.0% O 0 0 52004-Tri-Met Tax 14 14 14 100.0% O 70,591 78,905 52005-Retirement 88,068 88,068 75,397 -4.4% 0 0 0 52005-Retirement 261 261 261 100.0% O 9,547 10,152 52007-VEBA-ER 10,170 10,170 8,895 -12.4% O 570 4,082 52008-Life Ins/ADD/LTD 3,016 3,016 2,349 -42.5% 0 1,686 0 52009-Long Term Disability 0 0 0 0.0% 0 147,213 200,526 52010-Medical/Dental/Vision 176,857 176,857 162,936 -18.7% O 16,575 13,142 52011-Dental Benefits 0 0 0 -100.0% O 349,627 407,906 Total Personal Services-Benefits 384,445 384,445 346,366 -15.1% 0 217 800 53001-Office Supplies 800 800 700 -12.5% 0 6,739 6,350 53002-Small Tools&Equipment 6,350 6,350 6,350 0.0% 0 22,057 35,000 53003-Fuel 35,000 35,000 34,000 -2.9% 0 29,013 42,150 Total Supplies 42,150 42,150 41,050 -2.6% O 101,722 227,939 54001-Professional/Contractual Services 77,585 77,585 174,585 -23.4% O 5,538 2,000 54003-Legal Fees 6,000 6,000 6,000 200.0% O 22,156 76,612 54007-Parks and Recreation 112,352 112,352 0 -100.0% 0 0 5,600 54101-R&M-Facilities 5,600 5,600 5,600 0.0% 0 113,853 94,800 54105-R&M-Grounds 110,800 110,800 110,800 16.9% 0 33,010 40,000 54113-R&M-Vehicles 40,000 40,000 38,500 -3.8% O 10,687 25,185 54201-Utilities-Electric 25,185 25,185 25,185 0.0% O 131,680 192,400 54202-Utilities-Water/Sewer/SWM 206,000 206,000 206,000 7.1% 0 5,361 6,120 54205-Utilites-Phone/Pager/Cells 6,120 6,120 6,120 0.0% O 1,084 300 54300-Advertising&Publicity 1,000 1,000 1,000 233.3% O 113 1,046 54301-Fees and Charges 1,046 1,046 1,046 0.0% 0 1,660 2,200 54302-Dues&Subscriptions 2,200 2,200 1,700 -22.7% 0 2,687 3,200 54303-Travel and Training 3,900 3,900 3,200 0.0% 0 3,190 6,250 54309-Rents and Leases 6,250 6,250 4,000 -36.0% 0 0 0 54310-Bad Debt Expense 0 0 0 0.0% O 13,434 14,700 54311-Special Department Expenses 13,150 13,150 3,000 -79.6% 0 446,176 698,352 Total Services 617,188 617,188 586,736 -16.0% PAGE 132-CITY OF TIGARD PARKS MAINTENANCE BUDGET UNIT: 6150 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 0 4,596 15,000 56001-Land 15,000 15,000 15,000 0.0% O 0 0 56003-Vehicles 37,500 37,500 37,500 100.0% 0 35,832 64,000 56006-Equipment 120,000 120,000 120,000 87.5% O 40,428 79,000 Total Capital Improvement 172,500 172,500 172,500 118.4% O 37,812 48,353 58100-Indirect Charges-City Management 54,786 54,786 46,568 -3.7% 0 40,141 38,344 58110-Indirect Charges-Human Resources 38,032 38,032 32,327 -15.7% 0 42,564 45,218 58120-Indirect Charges-Risk Management 48,249 48,249 41,012 -9-3% O 9,652 11,090 58130-Indirect Charges-Office Services 8,527 8,527 0 -100.0% 0 1,724 2,508 58200-Indirect Charges-Finance 3,496 3,496 2,972 18.5% Administration 0 32,480 37,637 58210-Indirect Charges-Financial Operations 43,576 43,576 37,040 -1.6% O 44,044 51,549 58230-Indirect Charges-Technology 46,299 46,299 39,354 -23.7% 0 8,574 11,303 58250-Indirect Charges-Contracts and 9,512 9,512 8,085 -28.5% Purchasing 0 29,118 35,753 58630-Indirect Charges-Fleet Maintenance 36,277 36,277 30,835 -13.8% 0 24,308 4,202 58640-Indirect Charges-Property 4,228 4,228 3,594 -14.5% 0 270,417 285,957 Total Internal Services 292,982 292,982 241,787 -15.4% 0 1,997,220 2,460,582Total Parks Maintenance 2,510,194 2,510,194 2,289,904 -6.9% Ilir- 1 L 4 J S r ti . . , r 1yl '' i A.% 1 l • ` 111.1... L '1 I` J J - - • . JF • 1 , ti - 4 r _ j• 1 0• L • •4:' . . lei,:' - r. r • 1 .• F J1 1 . • _JT y. , •yJ T -r�•JR J J Woodard Park in Tigard, Oregon PUBLIC WORKS-PAGE 133 PARKS AND GROUNDS-HISTORICAL BUDGET UNIT: 6100 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 10.75 0.00 0.00 Total FTE 0.00 0.00 0.00 145,611 -6,798 0 51001-Salaries-Management 0 0 0 0.0% 488,377 -23,017 0 51002-Salaries-General 00 0 0.0% 105,740 -12,594 0 51005-Part Time-Temporary 00 0 0.0% -5,620 -2,257 0 51006-Overtime 00 0 0.0% 734,108 -44,667 0 Total Personal Services-Salaries 00 0 0.0% 8,541 -2 0 52001-Unemployment 00 0 0.0% 25,862 -1,445 0 52002-Worker's Compensation 00 0 0.0% 56,710 -3,359 0 52003-Social Security/Medicare 00 0 0.0% 5,473 -324 0 52004-Tri-Met Tax 00 0 0.0% 66,559 -3,396 0 52005-Retirement 00 0 0.0% 9,162 -781 0 52007-VEBA-ER 0 0 0 0.0% 631 -54 0 52008-Life Ins/ADD/LTD 0 0 0 0.0% 1,654 -146 0 52009-Long Term Disability 00 0 0.0% 135,193 -11,963 0 52010-Medical/Dental/Vision 00 0 0.0% 15,912 -1,378 0 52011-Dental Benefits 00 0 0.0% 325,697 -22,849 0 Total Personal Services-Benefits 0 0 0 0.0% 184 0 0 53001-Office Supplies 00 0 0.0% 7,265 0 0 53002-Small Tools&Equipment 00 0 0.0% 26,102 0 0 53003-Fuel 00 0 0.0% 33,551 0 0 Total Supplies 00 0 0.0% 79,829 0 0 54001-Professional/Contractual Services 0 0 0 0.0% 2,316 0 0 54003-Legal Fees 00 0 0.0% 54,075 0 0 54007-Parks and Recreation 00 0 0.0% 3,102 207 0 54101-R&M-Facilities 00 0 0.0% 63,340 0 0 54105-R&M-Grounds 00 0 0.0% 34,366 0 0 54113-R&M-Vehicles 00 0 0.0% 67 0 0 54114-R&M-Office Equipment 00 0 0.0% 12,605 0 0 54201-Utilities-Electric 00 0 0.0% 111,126 0 0 54202-Utilities-Water/Sewer/SWM 00 0 0.0% 5,562 62 0 54205-Utilites-Phone/Pager/Cells 00 0 0.0% 101 0 0 54300-Advertising&Publicity 00 0 0.0% 2,430 0 0 54301-Fees and Charges 0 0 0 0.0% 2,845 0 0 54302-Dues&Subscriptions 0 0 0 0.0% 3,716 0 0 54303-Travel and Training 00 0 0.0% 4,668 0 0 54309-Rents and Leases 00 0 0.0% 3,730 -49 0 54311-Special Department Expenses 00 0 0.0% 383,878 220 0 Total Services 0 0 0 0.0% 10,781 0 0 56006-Equipment 00 0 0.0 10,781 0 0 Total Capital Improvement 0 0 0 0.0% 24,049 0 0 58100-Indirect Charges-City Management 0 0 0 0.0% 34,921 0 0 58110-Indirect Charges-Human Resources 0 0 0 0.0% 37,922 0 0 58120-Indirect Charges-Risk Management 0 0 0 0.0% 9,3650 0 58130-Indirect Charges-Office Services 0 0 0 0.0% 9730 0 58200-Indirect Charges-Finance 0 0 0 0.0% Administration 29,281 0 0 58210-Indirect Charges-Financial Operations 0 0 0 0.0% 44,967 0 0 58230-Indirect Charges-Technology 0 0 0 0.0% 6,378 0 0 58250-Indirect Charges-Contracts and 0 0 0 0.0% Purchasing 18,351 0 0 58630-Indirect Charges-Fleet Maintenance 0 0 0 0.0% 53,118 0 0 58640-Indirect Charges-Property 0 0 0 0.0% 259,3250 0 Total Internal Services 0 0 0 0.0% 1,747,340 -67 Total Parks and Grounds dimi Last budget cycle, the budget committee approved the creation of a Parks Utility Fund which takes the place of the Parks and Grounds Fund. This report is showing historical data from previous years. PAGE 134-CITY OF TIGARD RECREATION BUDGET UNIT: 6160 PROGRAM DESCRIPTION: The Recreation program is focused on providing recreation programs in the city.This is a new program for the city and it is currently in the second year of a five year implementation plan.The recreation program's mission is to provide healthy and diverse recreational opportunities through programs,events,parks and natural areas for all ages and abilities,ensuring that the City of Tigard is a desirable place to work and play.The recreation program provides an opportunities for the community to engage and connect to the city's vision. PROGRAM RESULTS: Continued implementation of the recommendations approved by city council for the initial five years of program growth.This includes: • Community event opportunities—the program anticipates serving 10,000 residents at 16 events throughout the year. •After-school programs—the program anticipates providing at least 1 after school program servicing 60 students. • Creation of summer camps,community programs and recreation classes—the program anticipates providing over 40 classes to residents and visitors throughout the year. •Publication of a quarterly activity guide—the program will complete 4 activity guides, providing 3 in online publications and 1 in online and print publication. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Administrative Specialist II 0.00 0.00 0.00 1.10 Recreation Aide 0.00 0.00 0.00 0.25 Recreation Coordinator 0.00 0.00 0.00 1.00 Total FTE 0.00 0.00 0.00 2.35 PUBLIC WORKS-PAGE 135 RECREATION BUDGET UNIT: 6160 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 Total FTE 2.35 n I) 0 51001-Salaries-Management 0 0 68,118 100.0% 0 0 0 51002-Salaries-General 0 0 31,346 100.0% O 0 0 Total Personal Services-Salaries 0 0 99,464 100.0% O 0 0 52001-Unemployment 0 0 100 100.0% O 0 0 52002-Worker's Compensation 0 0 1,106 100.0% 0 0 0 52003-Social Security/Medicare 0 0 7,609 100.0% O 0 0 52004-Tri-Met Tax 0 0 730 100.0 O 0 0 52005-Retirement 0 0 12,671 100.0% O 0 0 52007-VEBA-ER 0 0 1,275 100.0% O 0 0 52008-Life Ins/ADD/LTD 0 0 667 100.0% O 0 0 52010-Medical/Dental/Vision 0 0 13,921 100.0% O 0 0 Total Personal Services-Benefits 0 0 38,079 100.0% O 0 0 53001-Office Supplies 0 0 100 100.0% O 0 0 53003-Fuel 0 0 1,000 100.0% O 0 0 Total Supplies 0 0 1,100 100.0% O 0 0 54001-Professional/Contractual Services 0 0 13,000 100.0% O 0 0 54007-Parks and Recreation 0 0 112,352 100.0% O 0 0 54113-R&M-Vehicles 0 0 1,500 100.0% 0 0 0 54302-Dues&Subscriptions 0 0 500 100.0% O 0 0 54303-Travel and Training 0 0 700 100.0% O 0 0 54309-Rents and Leases 0 0 2,250 100.0% 0 0 0 54311-Special Department Expenses 0 0 10,150 100.0% O 0 0 Total Services 0 0 140,452 100.0% O 0 0 58100-Indirect Charges-City Management 0 0 8,218 100.0% O 0 0 58110-Indirect Charges-Human Resources 0 0 5,705 100.0% 0 0 0 58120-Indirect Charges-Risk Management 0 0 7,237 100.0°o O 0 0 58130-Indirect Charges-Office Services 0 0 8,527 100.0% O 0 0 58200-Indirect Charges-Finance 0 0 524 100.0% Administration 0 0 0 58210-Indirect Charges-Financial Operations 0 0 6,536 100.0% O 0 0 58230-Indirect Charges-Technology 0 0 6,945 100.0% O 0 0 58250-Indirect Charges-Contracts and 0 0 1,427 100.0% Purchasing 0 0 0 58630-Indirect Charges-Fleet Maintenance 0 0 5,442 100.0% O 0 0 58640-Indirect Charges-Property 0 0 634 100.0% O 0 0 Total Internal Services 0 0 51,195 100.0% Total Recreation 0 330,290 100.0% PAGE 136-CITY OF TIGARD STREET MAINTENANCE BUDGET UNIT: 6200 PROGRAM DESCRIPTION: The Street Maintenance Division provides maintenance and repair services for the city's street network and its various components,including: •Street and traffic signs •Pavement markings • Snow and ice management •Right of way landscape on arterials and collectors •Street sweeping This division also plays a critical role in the city's Pavement Management Program (PMP) by performing pavement restoration work ahead of annual contracted work. Division activities include: 24/7 emergency response;dig out and replace asphalt,;pothole patching;sidewalk repair;sign maintenance and installation,tree removal;street tree program;right of way maintenance;and oversee street light and signal maintenance. PROGRAM RESULTS: The city's transportation system is safe and aesthetically pleasing for pedestrians,bicyclists and the motoring public. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Park&Recreation Manager 0.25 0.33 0.33 0.30 Street Supervisor 1.00 1.00 1.00 1.00 Senior Utility Worker 1.00 1.00 1.00 1.00 Utility Worker II 5.00 4.00 5.00 5.00 Wastewater Operations Supervisor 0.00 0.00 0.00 0.15 Total FTE 7.25 6.33 7.33 7.45 PUBLIC WORKS-PAGE 137 STREET MAINTENANCE BUDGET UNIT: 6200 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 7.25 6.33 7.33 Total FTE 7.45 7.45 7.45 97,963 108,330 107,914 51001-Salaries-Management 119,659 119,659 119,659 10.9% 245,114 251,387 314,747 51002-Salaries-General 325,340 325,340 325,340 3.4% 1,139 3,985 8,468 51006-Overtime 8,468 8,468 8,468 0.0% 344,216 363,702 431,129 Total Personal Services-Salaries 453,467 453,467 453,467 5.2% 3,950 1,872 431 52001-Unemployment 451 451 451 4.6% 19,750 21,535 17,396 52002-Worker's Compensation 19,441 19,441 19,441 11.8% 25,717 27,241 32,980 52003-Social Security/Medicare 34,600 34,600 34,600 4.9 O 0 0 52003-Social Security/Medicare 91 91 91 100.0% O 0 0 52004-Tri-Met Tax 9 9 9 100.0% 2,493 2,654 3,122 52004-Tri-Met Tax 3,319 3,319 3,319 6.3% 38,397 38,159 46,581 52005-Retirement 51,653 51,653 51,653 10.9% O 0 0 52005-Retirement 166 166 166 100.0% 4,575 4,757 6,198 52007-VEBA-ER 6,270 6,270 6,270 1.2% 292 263 1,822 52008-Life Ins/ADD/LTD 1,808 1,808 1,808 -0.8% 915 869 0 52009-Long Term Disability 0 0 0 0.0% 87,297 86,990 131,610 52010-Medical/Dental/Vision 134,725 134,725 134,725 2.4% 9,427 9,560 0 52011-Dental Benefits 0 0 0 0.0% 192,813 193,901 240,140 Total Personal Services-Benefits 252,533 252,533 252,533 5.2% 80 0 250 53001-Office Supplies 250 250 250 0.0% 3,033 2,619 5,960 53002-Small Tools&Equipment 5,960 5,960 5,960 0.0% 8,347 7,303 20,000 53003-Fuel 30,000 30,000 30,000 50.0% 11,460 9,922 26,210 Total Supplies 36,210 36,210 36,210 38.2% 200,549 234,800 285,268 54001-Professional/Contractual Services 294,818 294,818 294,818 3.3"/o 197 0 1,000 54003-Legal Fees 1,000 1,000 1,000 0.0% 60,426 84,373 131,036 54101-R&M-Facilities 116,136 116,136 116,136 -11.4° 8,655 14,666 26,000 54113-R&M-Vehicles 26,000 26,000 26,000 0.0% O 0 0 54114-R&M-Office Equipment 0 0 0 0.0% 10,615 4,125 24,637 54202-Utilities-Water/Sewer/SWM 7,000 7,000 7,000 -71.6% 5,462 4,466 6,480 54205-Utilites-Phone/Pager/Cells 5,280 5,280 5,280 -18.5% O 1,088 300 54300-Advertising&Publicity 1,000 1,000 1,000 233.3% O 0 300 54302-Dues&Subscriptions 300 300 300 0.0% 986 478 2,470 54303-Travel and Training 2,470 2,470 2,470 0.0% 2,701 0 2,800 54306-Credit Card Fees 2,800 2,800 2,800 0.0% O 1,120 1,000 54308-Property Damage 1,000 1,000 1,000 0.0% 570 16,156 11,000 54309-Rents and Leases 16,000 16,000 16,000 45.5% 1,062 2,372 2,000 54311-Special Department Expenses 4,950 4,950 4,950 147.5% 291,223 363,642 494,291 Total Services 478,754 478,754 478,754 -3.1% O 0 25,000 56003-Vehicles 25,000 25,000 50,000 100.0% 3,670 0 0 56004-Computer Hardware and Software 0 0 0 0.0 O 5,101 0 56006-Equipment 0 0 0 0.0 3,670 5,101 25,000 Total Capital Improvement 25,000 25,000 50,000 100.0/ PAGE 138-CITY OF TIGARD STREET MAINTENANCE BUDGET UNIT: 6200 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 191,266 186,425 176,231 58000-Interdepartmental Costs 175,358 175,358 175,358 -0.5% 17,595 20,543 31,180 58100-Indirect Charges-City Management 35,338 35,338 35,338 13.3% 25,966 23,813 24,084 58110-Indirect Charges-Human Resources 23,888 23,888 23,888 -0.8% 39,818 40,529 40,948 58120-Indirect Charges-Risk Management 43,558 43,558 43,558 6.4°% 3,223 3,546 3,788 58130-Indirect Charges-Office Services 2,948 2,948 2,948 -22.2% 667 1,194 2,729 58200-Indirect Charges-Finance 3,803 3,803 3,803 39.4% Administration 24,467 24,030 26,450 58210-Indirect Charges-Financial Operations 30,485 30,485 30,485 15.3% 19,627 32,401 25,578 58230-Indirect Charges-Technology 39,314 39,314 39,314 53.7% 3,433 8,996 9,500 58250-Indirect Charges-Contracts and 9,185 9,185 9,185 -3.3% Purchasing 11,713 14,610 9,004 58630-Indirect Charges-Fleet Maintenance 9,136 9,136 9,136 1.5% 58,596 29,751 0 58640-Indirect Charges-Property 0 0 0 0.0% 396,371 385,838 349,492 Total Internal Services 373,013 373,013 373,013 6.7% 1,239,753 1,322,105 1,566,262 Total Street Maintenance 1,618,977 1,618,977 1,643,977 5 1111 - a ... A..: it .. i" ti yea' J � _- ` ."� +.f _ a^'N--,r--r-,`... I r ! llr r V. ,j' 1 ►. 2. -- ', ¢ ili eh -V 14 Ir City workers install a crosswalk on a street with high foot traffic PUBLIC WORKS-PAGE 139 PW ENGINEERING BUDGET UNIT: 6250 PROGRAM DESCRIPTION: The Engineering Division provides key support to the organization by providing professional services in the following areas: •Public capital project delivery •Transportation system management •Master planning for infrastructure systems;and review •Approval and inspection of privately-funded development projects that add to our infrastructure systems Specific services provided include: •Project management •Design •Plan review • Construction oversight • Inspection •Environmental permit coordination •Public infrastructure standards development PROGRAM RESULTS: •Capital Improvement Plan (CIP)projects are delivered in an efficient and cost-effective manner. •Management of the transportation system is respectful of all modes of travel and strives to address public safety issues,reduce traffic congestion through Tigard, and to continuously improve the experience for pedestrians and bicyclists. • System master plans are updated at intervals recommended by best management practices and critical projects are prioritized in the CIP and completed. •Private development projects are constructed such that new public infrastructure meets or exceeds city standards. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 City Engineer 1.00 1.00 1.00 1.00 Assistant City Engineer 1.00 1.00 1.00 1.00 Principal Engineer 0.00 0.00 1.00 1.00 Senior Project Engineer 3.00 3.00 3.00 4.00 Project Manager 0.00 0.00 1.00 1.00 Project Coordinator 2.00 2.00 2.00 2.00 Senior Engineering Technician 4.00 4.00 4.00 4.00 Engineering Technician II 0.00 1.00 1.00 2.00 Engineering Technician I 1.00 1.00 1.00 0.00 Management Analyst 0.00 1.00 1.00 1.00 Administrative Specialist II 0.00 1.00 1.00 1.00 Project Engineer 1.00 1.00 0.00 0.00 Senior Administrative Specialist 1.00 0.00 0.00 0.00 Water Project Coordinator 0.00 0.00 0.00 1.00 Total FTE 14.00 16.00 17.00 19.00 PAGE 140-CITY OF TIGARD PW ENGINEERING BUDGET UNIT: 6250 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 14.00 16.00 17.00 Total FTE 19.00 19.00 19.00 560,643 611,648 685,968 51001-Salaries-Management 839,550 839,550 839,550 22.4% 539,325 509,235 580,351 51002-Salaries-General 708,006 708,006 708,006 22.0% 10,302 3,575 7,410 51006-Overtime 7,410 7,410 7,410 0.0% 1,110,270 1,124,459 1,273,729 Total Personal Services-Salaries 1,554,966 1,554,966 1,554,966 22.1% O 0 0 52001-Unemployment 1 1 1 100.0% 12,851 5,812 1,282 52001-Unemployment 1,517 1,517 1,517 18.3% 16,393 15,808 15,910 52002-Worker's Compensation 20,441 20,441 20,441 28.5% O 0 0 52003-Social Security/Medicare 565 565 565 100.0% 82,547 85,296 98,098 52003-Social Security/Medicare 116,142 116,142 116,142 18.4, 8,114 8,200 9,282 52004-Tri-Met Tax 11,137 11,137 11,137 20.0% O 0 0 52004-Tri-Met Tax 54 54 54 100.0% 126,484 126,104 156,311 52005-Retirement 190,146 190,146 190,146 21.6% O 0 0 52005-Retirement 1,035 1,035 1,035 100.0% 10,350 10,344 12,900 52007-VERA-ER 14,400 14,400 14,400 11.6% 891 798 5,391 52008-Life Ins/ADD/LTD 6,929 6,929 6,929 28.5% 2,548 2,493 0 52009-Long Term Disability 0 0 0 0.0% 177,145 175,659 240,497 52010-Medical/Dental/Vision 289,437 289,437 289,437 20.3% 22,515 21,785 0 52011-Dental Benefits 0 0 0 0.0% O 0 2,796 52012-Accrued Vacation 0 0 0 -100.0% 459,838 452,298 542,467 Total Personal Services-Benefits 651,804 651,804 651,804 20.2% 3,311 3,389 8,000 53001-Office Supplies 5,000 5,000 5,000 -37.5% 7,929 26,091 6,000 53002-Small Tools&Equipment 6,000 6,000 6,000 0.0% 4,818 3,245 8,000 53003-Fuel 8,000 8,000 8,000 0.0% 16,058 32,725 22,000 Total Supplies 19,000 19,000 19,000 -13.6% 393,803 105,233 241,000 54001-Professional/Contractual Services 210,000 210,000 210,000 -12.9% 1,951 4,421 4,000 54003-Legal Fees 6,000 6,000 6,000 50.0% 4,278 14,084 16,000 54006-Software License and Maintenance 16,000 16,000 16,000 0.0% 1,946 5,245 7,000 54113-R&M-Vehicles 8,000 8,000 8,000 14.3% O 0 1,000 54114-R&M-Office Equipment 1,000 1,000 1,000 0.0% 8,062 7,911 9,000 54205-Utilites-Phone/Pager/Cells 9,000 9,000 9,000 0.0% 25 0 0 54300-Advertising&Publicity 1,000 1,000 1,000 100.0% O 94 0 54301-Fees and Charges 0 0 0 0.0% 1,035 925 3,000 54302-Dues&Subscriptions 7,000 7,000 7,000 133.3% 6,816 5,710 12,000 54303-Travel and Training 18,000 18,000 18,000 50.0% 3,084 3,449 4,000 54311-Special Department Expenses 4,000 4,000 4,000 0.0% 421,000 147,072 297,000 Total Services 280,000 280,000 280,000 -5.7% 776 1,302 0 56004-Computer Hardware and Software 5,000 5,000 5,000 100.0% 776 1,302 0 Total Capital Improvement 5,000 5,000 5,000 100.0% PUBLIC WORKS-PAGE 141 PW ENGINEERING BUDGET UNIT: 6250 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 65,710 88,743 58,767 58100-Indirect Charges-City Management 71,176 71,176 71,176 21.1% 50,143 52,668 49,153 58110-Indirect Charges-Human Resources 52,144 52,144 52,144 6.1% 35,210 37,505 37,601 58120-Indircct Charges-Risk Management 42,811 42,811 42,811 13.9% 36,827 32,073 39,163 58130-Indircct Charges-Office Services 34,123 34,123 34,123 -12.9% 43,333 47,855 9,744 58150-Indirect Charges-Records 9,952 9,952 9,952 2.1% 1,052 1,791 2,679 58200-Indirect Charges-Finance 3,994 3,994 3,994 49.1% Administration 29,651 29,634 27,450 58210-Indirect Charges-Financial Operations 34,491 34,491 34,491 25.7% 129,754 145,550 144,257 58230-Indirect Charges-Technology 129,914 129,914 129,914 -9.9% 5,116 8,468 13,337 58250-Indirect Charges-Contracts and 12,770 12,770 12,770 -4.3% Purchasing 3,133 3,530 2,025 58630-Indirect Charges-Fleet Maintenance 2,054 2,054 2,054 1.4% 25,684 33,019 35,359 58640-Indirect Charges-Property 35,577 35,577 35,577 0.6% 425,613 480,836 419,535 Total Internal Services 429,006 429,006 429,006 2.3 In2,433,555 2,238,692 2,554,731 Total PW Engineering 2,939,776 2,939,776 2,939,776 INVESTING IN OUR FUTURE Tigard's Community Water Supply _ �� 1110110010 41=1" 4104401110110110111100110,110111111 5CNBl49FEflBABRGWSR® at CHOUL::,.,::41.1 :.::��_ CLA E'S ENTERSTIGARO'S TIGARC�11� Nlikp BISTRIRUTIGNSVSTEkI PUBLIC LIBRARY S_ 4 �Q`'p �� B 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Visit:www.tigard-or.gov/waterpartnership AN illr.;11, Ct The City of Tigard provides clean,safe,dependable PRISTINE AND PROTECTED A RESILI I tN I STATE OF THE AFFORDABILFFY FOR ■ drinking water to the residents WATER SOURCE: WATER SIINi F:_ni: ART TREATMENT: TIGARD CUSTOMERS: of Durham,King City, LOartlt new water system will draw from the The new watellrealment plant and maimpipelines Denny lrcalmenl system will use state of the alT5ar55 new water system will prervideeeliahle.high T IGARD two-thirds of Tigard and Clackamas River,one el Oregon's high quality are resilient-the firstin Oregon designed and technology,like oboe treatment,to remove quality drinking water from me Clackamas River-all a Tigard Water District drinking water sources HenslEelederal and state constructed to withstand mains canhquakes.Curing impurities and ensure Glean,great-tasting wafer for ahouta penny per gallon. mental regulations protect the aver,its an emergency or rimes of high demand,Tigard also gear-round. Lake Oswego•Tigardendangerred fish species and other natural resourceshas access to several other regional water supplies and can draw from water stored In underground Water Partnership aquifer wells sharing water•cannecting communities PAGE 142-CITY OF TIGARD FLEET MAINTENANCE-HISTORICAL BUDGET UNIT: 6300 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 1.95 Total FTE 32,397 36,302 0 51001-Salaries-Management 0 0 0.0% 55,998 60,157 0 51002-Salaries-General 0 0 0 0.0% 7,557 0 0 51005-Part Time-Temporary 0 0 0 0.0 1,170 16 0 51006-Overtime 0 0 0 0.0% 97,122 96,475 0 Total Personal Services-Salaries 0 0 0 0.0% 1,111 499 0 52001-Unemployment 0 0 0 0.0% 2,057 2,193 0 52002-Worker's Compensation 0 0 0 0.0% 7,195 7,056 0 52003-Social Security/Medicare 0 0 0 0.0% 703 703 0 52004-Tri-Met Tax 0 0 0 0.0% 4,381 5,655 0 52005-Retirement 0 0 0 0.0% 1,548 1,385 0 52007-VEBA-ER 0 0 0 0.0% 95 92 0 52008-Life Ins/ADD/LTD 0 0 0 0.0% 155 270 0 52009-Long Term Disability 0 0 0 0.0% 24,682 28,540 0 52010-Medical/Dental/Vision 0 0 0 0.0% 3,333 4,025 0 52011-Dental Benefits 0 0 0 0.0% 45,260 50,417 0 Total Personal Services-Benefits 0 0 0 0.0% 48 5,055 0 53001-Office Supplies 0 0 0 0.0% 1,267 2,303 0 53002-Small Tools&Equipment 0 0 0 0.0% 1,808 1,167 0 53003-Fuel 0 0 0 0.0% 3,123 8,525 0 Total Supplies 0 0 0 0.0% 8,707 233 0 54001-Professional/Contractual Services 0 0 0 0.0% 3,021 12,627 0 54101-R&M-Facilities 0 0 0 0.0% 3,405 10,551 0 54113-R&M-Vehicles 0 0 0 0.0% 712 397 0 54205-Utilites-Phone/Pager/Cells 0 0 0 0.0% 355 0 0 54300-Advertising&Publicity 0 0 0 0.0% 0 45 0 54301-Fees and Charges 0 0 0 0.0% 849 350 0 54303-Travel and Training 0 0 0 0.0% 551 1,002 0 54311-Special Department Expenses 0 0 0 0.0% 17,600 25,205 0 Total Services 0 0 0 0.0% 163,105 180,622 Total Fleet Maintenance-PW The Fleet Maintenance division was moved to the Central Services department in FY 2016. This page is for historical purposes only. PUBLIC WORKS-PAGE 143 PROPERTY MANAGEMENT-HISTORICAL BUDGET UNIT: 6400 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 4.85 Total FTE 32,396 36,226 0 51001-Salaries-Management 0 0 0 0.0% 214,803 246,308 0 51002-Salaries-General 0 0 0 0.0% 12,676 39,645 0 51005-Part Time-Temporary 0 0 0 0.0% 3,441 3,018 0 51006-Overtime 0 0 0 0.0% 263,316 325,197 0 Total Personal Services-Salaries 0 0 0 0.0% 2,977 1,613 0 52001-Unemployment 0 0 0 0.0% 7,092 8,125 0 52002-Worker's Compensation 0 0 0 00% 19,459 24,039 0 52003-Social Security/Medicare 0 0 0 0.0% 1,906 2,365 0 52004-Tri-Met Tax 0 0 0 a0% 23,836 28,933 0 52005-Retirement 0 0 0 0.0% 4,104 4,372 0 52007-VEBA-ER 0 0 0 0.0% 253 235 0 52008-Life Ins/ADD/LTD 0 0 0 0O% 613 717 0 52009-Long Term Disability 0 0 0 0.0% 65,837 76,026 0 52010-Medical/Dental/Vision 0 0 0 a0% 8,440 9,234 0 52011-Dental Benefits 0 0 0 0.0% -3,767 -10,104 0 52012-Accrued Vacation 0 0 0 a0% 130,750 145,555 0 Total Personal Services-Benefits 0 0 0 a0% 1,530 1,199 0 53001-Office Supplies 0 0 0 a0% 1,522 2,990 0 53002-Small Tools&Equipment 0 0 0 0.0% 2,871 2,796 0 53003-Fuel 0 0 0 0.0% 5,923 6,986 0 Total Supplies 0 0 0 0.0% 292,525 316,081 0 54001-Professional/Contractual Services 0 0 0 0-0% 338 341 0 54003-Legal Fees 0 0 0 0.0% 155,998 147,917 0 54101-R&M-Facilities 0 0 0 0.0% 16,020 17,585 0 54113-R&M-Vehicles 0 0 0 0.0% 199 0 0 54114-R&M-Office Equipment 0 0 0 0.0% 239,264 196,454 0 54201-Utilities-Electric 0 0 0 0.0% 115,462 122,423 0 54202-Utilities-Water/Sewer/SWM 0 0 0 0.0% 62,509 55,694 0 54203-Utilities-Natural Gas 0 0 0 0.0% 3,386 3,308 0 54205-Utilites-Phone/Pager/Cells 0 0 0 0.0% 295 0 0 54300-Advertising&Publicity 0 0 0 0.0% 0 474 0 54301-Fees and Charges 0 0 0 0.0% 336 81 0 54302-Dues&Subscriptions 0 0 0 0.0% 1,825 2,110 0 54303-Travel and Training 0 0 0 0.0% 5,750 69,000 0 54309-Rents and Leases 0 0 0 0.0% 1,244 8,695 0 54311-Special Department Expenses 0 0 0 0.0% 895,151 940,164 0 Total Services 0 0 0 0.0% 90,150 183,161 0 56002-Buildings&Improvements 0 0 0 0.0% 90,150 183,161 0 Total Capital Improvement 0 0 0 0.0°'° 1,385,290 1,601,063 0 Total Property Management-PW 0 0.0% The Properly Management division was moved to the Central Services department in FY 2016. This page is for histori- calpurposes only. PAGE 144-CITY OF TIGARD WATER BUDGET UNIT: 6500 PROGRAM DESCRIPTION: The Public Works Water Division has the primary responsibility to operate,maintain,repair,and expand the water system while at the same time providing a high-quality,dependable water supply to its customers. The Tigard Water Service Area is comprised of the cities of Durham,King City,two thirds of Tigard,and unincorporated areas to the south and west of Tigard. The service area has 18,651 service connections supplying approximately 60,000 customers. Division activities include: 24/7 emergency response;water line,hydrant,meter maintenance and installation; water treatment;water quality;backflow;and water conservation. PROGRAM RESULTS: The city provides safe and reliable water that meets or exceeds all Environmental Protection Agency (EPA) and State of Oregon standards for water quality. The Water Division holds to these standards under normal,peak and emergency situations. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 LOT WP Project Director 1.00 1.00 1.00 0.00 Public Works Manager 0.50 0.50 0.50 0.00 Water Operations Supervisor 2.00 2.00 2.00 1.25 Backflow Cross Connections Specialist 1.00 1.00 1.00 1.00 Environmental Program Coordinator 1.00 1.00 1.00 1.00 Senior Utility Worker 1.00 1.00 1.00 1.00 Utility Worker II 4.50 4.50 4.50 5.50 Senior Water Utility Technician 1.00 1.00 1.00 1.00 Water Utility Technician 1.00 1.00 1.00 0.00 Utility Worker I 0.00 0.00 0.00 0.25 Utility Division Manager 0.00 0.00 0.00 0.25 Total FTE 13.00 13.00 13.00 11.25 PUBLIC WORKS-PAGE 145 WATER BUDGET UNIT: 6500 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 13.00 13.00 13.00 Total FTE 1125 11.25 11.25 299,458 327,078 328,103 51001-Salaries-Management 122,660 122,660 122,660 -62.6% 703,827 447,491 544,974 51002-Salaries-General 550,718 550,718 550,718 1.1% 6,529 0 0 51005-Part Time-Temporary 0 0 0 0.00/0 41,833 24,580 32,838 51006-Overtime 33,000 33,000 33,000 0.5% 1,051,647 799,149 905,915 Total Personal Services-Salaries 706,378 706,378 706,378 -22.0% 9,626 4,170 886 52001-Unemployment 704 704 704 -20.5% 25,319 22,335 28,195 52002-Worker's Compensation 23,064 23,064 23,064 -18.2% 0 0 0 52003-Social Security/Medicare 108 108 108 100.0% 62,482 59,586 67,767 52003-Social Security/Medicare 53,931 53,931 53,931 -20.4° 0 0 0 52004-Tri-Met Tax 10 10 10 100.0% 6,120 5,829 6,414 52004-Tri-Met Tax 5,172 5,172 5,172 -19.4% 0 0 0 52005-Retirement 197 197 197 100.0% 91,431 91,038 98,408 52005-Retirement 107,934 107,934 107,934 9.7% 10,258 8,609 10,650 52007-VEBA-ER 9,675 9,675 9,675 -9.2% 1,258 1,043 3,626 52008-Life Ins/ADD/LTD 2,477 2,477 2,477 -31.7% 2,131 1,962 0 52009-Long Term Disability 0 0 0 0.0% 157,079 126,646 195,145 52010-Medical/Dental/Vision 134,724 134,724 134,724 -31.0% 20,256 14,999 16,322 52011-Dental Benefits 0 0 0 -100.0% 385,960 336,217 427,413 Total Personal Services-Benefits 337,996 337,996 337,996 -20.9% 271 453 2,000 53001-Office Supplies 2,000 2,000 2,000 0.0% 29,067 13,573 21,150 53002-Small Tools&Equipment 21,150 21,150 21,150 0.0% 27,958 18,253 35,000 53003-Fuel 35,000 35,000 35,000 0.0% 2,644,691 4,212,357 2,000,000 53530-Water Costs:L.O.&Ptld 1,764,706 1,764,706 1,764,706 -11.8% 2,701,987 4,244,635 2,058,150 Total Supplies 1,822,856 1,822,856 1,822,856 -11.4% • New raw water pipeline .,. - - being prepared for inset- - l '-' . tion under the Willamette r River. s - '"°I.11. 4114__-e_-, ... 'fit • PAGE 146-CITY OF TIGARD WATER BUDGET UNIT: 6500 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 267,354 252,990 307,883 54001-Professional/Contractual Services 314,900 314,900 314,900 2.3% 32,917 43,565 45,000 54002-Water Costs:Sampling 55,000 55,000 55,000 22.2% 35,708 56,841 30,000 54003-Legal Fees 30,000 30,000 30,000 a0% 722 5,306 6,800 54006-Software License and Maintenance 7,000 7,000 7,000 2.9% 3,227 12,435 9,000 54101-R&M-Facilities 9,000 9,000 9,000 0.0% 55,319 34,464 32,000 54102-R&M-Water Lines 32,000 32,000 32,000 0.0% 28,811 1,187 28,000 54103-R&M-Control Valves 28,000 28,000 28,000 a0 4,993 2,545 6,000 54104-R&M-Reservoir 6,000 6,000 6,000 a0% 300 249 12,720 54105-R&M-Grounds 13,100 13,100 13,100 3.0% 3,537 5,657 8,500 54106-R&M-Pump Station 8,500 8,500 8,500 0.0 1,260 4,403 8,000 54107-R&M-SCADA 18,000 18,000 18,000 125.0% 11,926 3,837 11,500 54108-R&M-Wells 11,500 11,500 11,500 0.0% 17,609 21,561 25,000 54109-R&M-Meters 25,000 25,000 25,000 0.0% 26,561 13,137 15,000 54110-R&M-Service Lines 15,000 15,000 15,000 a0% o 7,782 14,970 20,000 54112-R&M-Fire Hydrant 20,000 20,000 20,000 0.0% 48,686 30,695 70,000 54113-R&M-Vehicles 70,000 70,000 70,000 0.0% 643 33 0 54114-R&M-Office Equipment 0 0 0 0.0% 214,677 190,409 350,000 54201-Utilities-Electric 380,600 380,600 380,600 8.7% 8,443 14,177 22,000 54202-Utilities-Water/Sewer/SWM 22,000 22,000 22,000 0.0% 11,435 9,972 12,160 54205-Utilites-Phone/Pager/Cells 12,300 12,300 12,300 1.2% 35,066 27,545 39,000 54300-Advertising&Publicity 39,000 39,000 39,000 0.0 591 200 9,000 54301-Fees and Charges 9,000 9,000 9,000 0.0% 3,622 85 12,000 54302-Dues&Subscriptions 12,000 12,000 12,000 0.0 9,267 3,007 9,500 54303-Travel and Training 9,500 9,500 9,500 0.0 16,571 17,223 18,700 54305-Conservation Expenses 18,700 18,700 18,700 0.0% 450 1,066 600 54306-Credit Card Fees 600 600 600 0.0% O 1,532 8,000 54308-Property Damage 8,000 8,000 8,000 0.0% 23,518 889 10,000 54309-Rents and Leases 10,000 10,000 10,000 0.0 601 533 10,000 54310-Bad Debt Expense 10,000 10,000 10,000 0.0% 654,946 756,235 685,000 54311-Special Department Expenses 692,000 692,000 692,000 1.0% 14,997 10,214 20,000 54402-Contributions to Community Org 20,000 20,000 20,000 0.0% 1,541,539 1,536,965 1,841,363 Total Services 1,906,700 1,906,700 1,906,700 3.5% O 0 100,000 56003-Vehicles 45,000 45,000 157,549 57.5% 0 1,537 13,300 56004-Computer Hardware and Software 13,300 13,300 13,300 0.0% O 0 100,000 56006-Equipment 75,000 75,000 75,000 -25.0 O 1,537 213,300 Total Capital Improvement 133,300 133,300 245,849 15.3 PUBLIC WORKS-PAGE 147 WATER BUDGET UNIT: 6500 FY 2015 FY 2016 FY 2017 Budget Resource Summary 2018 2018 2018 Adopted vs. Actual Actual Revised Proposed Approved Adopted FY 17 360,725 394,262 391,635 58000-Interdepartmental Costs 388,967 388,967 388,967 -0.7% 54,690 86,535 94,934 58100-Indirect Charges-City Management 108,057 108,057 108,057 13.8% 46,561 48,906 42,714 58110-Indirect Charges-Human Resources 42,367 42,367 42,367 -0.8% 98,153 103,140 109,571 58120-Indirect Charges-Risk Management 117,190 117,190 117,190 7.03'. 29,005 25,671 31,174 58130-Indirect Charges-Office Services 24,492 24,492 24,492 -21.4% 7,753 9,228 0 58150-Indirect Charges-Records 0 0 0 0.0% 4,050 6,666 9,666 58200-Indirect Charges-Finance 13,445 13,445 13,445 39.1% Administration 70,800 74,456 68,701 58210-Indirect Charges-Financial Operations 85,170 85,170 85,170 24.0% 691,651 823,443 907,129 58220-Indirect Charges-Utility Billing 931,665 931,665 931,665 2.7% 47,209 49,221 46,746 58230-Indirect Charges-Technology 66,133 66,133 66,133 41.5% 18,485 6,544 6,012 58250-Indirect Charges-Contracts and 5,062 5,062 5,062 -15.8% Purchasing 33,325 32,557 50,652 58630-Indirect Charges-Fleet Maintenance 51,394 51,394 51,394 1.5% 34,433 42,837 44,888 58640-Indirect Charges-Property 45,165 45,165 45,165 0.6% 1,496,840 1,703,466 1,803,822 Total Internal Services 1,879,107 1,879,107 1,879,107 4.2% 7,177,973 8,621,970 7,249,963 Total Water 6,786,337 6,786,337 6,898,886 • i. k'tt . \ 4- ate. , 'ft), / \ ... AO,' , As411/ I '• y /` TA / y s '- ^` N9 :,dam` A �•s _ t, - ANY TIME c5r - Finished water pipe being installed to deliver water to Tigard. PAGE 148-CITY OF TIGARD SANITARY SEWER BUDGET UNIT: 6600 PROGRAM DESCRIPTION:: The Sanitary Sewer Division manages and operates 167 miles of pipe in the wastewater collection system within the city limits of Tigard. The city operates and maintains the public sanitary sewer system in accordance with an intergovernmental agreement with Clean Water Services (CWS). CWS acts as the overall permit holder with the Department of Environmental Quality(DEQ) and sets the performance standards for operation and maintenance best management practices. Cities within CWS's boundaries are expected to meet or exceed those performance standards and provide CWS with periodic reports to keep them updated and to fulfill our obligation as a co- implementer of the permit.Division activities include: 24/7 emergency response,service line repairs or replacements,TV inspection of sewer main lines,cleaning of main lines,and utility locating services. PROGRAM RESULTS: •Ensure a safe and reliable wastewater system that protects public health and the environment by preventing backups or overflows within Tigard's sanitary sewer collection system. •Continue to meet or exceed Clean Water Services (CWS)performance standards. •Maintain an accurate mapping and database management system. •Continue to improve asset data information and track work performance through the Computerized Maintenance Management System(CMMS). FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Environmental Program Coordinator 0.00 0.00 0.50 0.50 Public Works Manager 0.25 0.25 0.25 0.25 Wastewater Operations Supervisor 1.00 1.00 1.00 0.75 Senior Utility Worker 1.00 1.00 1.00 1.00 Utility Worker II 3.25 3.75 3.75 3.75 Total FTE 5.50 6.00 6.50 6.25 PUBLIC WORKS-PAGE 149 SANITARY SEWER BUDGET UNIT: 6600 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 5.50 6.00 6.50 Total FTE 6.25 6.25 625 84,404 99,891 100,145 51001-Salaries-Management 83,464 83,464 83,464 -16.7% 234,007 242,384 242,317 51002-Salaries-General 287,359 287,359 287,359 18.6% O 0 33,741 51005-Part Time-Temporary 33,741 33,741 33,741 0.0% 3,636 4,609 9,073 51006-Overtime 9,073 9,073 9,073 0.0% 322,047 346,884 385,276 Total Personal Services-Salaries 413,637 413,637 413,637 7.4°/ 3,653 1,808 387 52001-Unemployment 412 412 412 6.5% 9,467 9,819 11,493 52002-Worker's Compensation 11,224 11,224 11,224 -2.3% 24,180 25,962 29,496 52003-Social Security/Medicare 31,578 31,578 31,578 7.1% O 0 0 52003-Social Security/Medicare 63 63 63 100.0% O 0 0 52004-Tri-Met Tax 6 6 6 100.0% 2,334 2,529 2,791 52004-Tri-Met Tax 3,031 3,031 3,031 8.6% 32,510 36,580 38,251 52005-Retirement 43,285 43,285 43,285 13.2% O 0 0 52005-Retirement 116 116 116 100.0% 4,911 4,810 5,025 52007-VEBA-ER 5,325 5,325 5,325 6.0% 341 290 1,548 52008-Life Ins/ADD/LTD 1,443 1,443 1,443 -6.8 820 873 0 52009-Long Term Disability 0 0 0 0.0% 79,704 85,948 111,972 52010-Medical/Dental/Vision 108,857 108,857 108,857 -2.8% 10,055 9,800 0 52011-Dental Benefits 0 0 0 0.0% 167,975 178,420 200,963 Total Personal Services-Benefits 205,340 205,340 205,340 2.2% 155 35 400 53001-Office Supplies 400 400 400 0.0% 10,127 -2,632 9,400 53002-Small Tools&Equipment 13,400 13,400 13,400 42.6% 18,309 19,491 27,997 53003-Fuel 27,997 27,997 27,997 0.0% 28,591 16,894 37,797 Total Supplies 41,797 41,797 41,797 10.6% 59,414 5,686 106,119 54001-Professional/Contractual Services 97,588 97,588 97,588 -8.0% 197 0 0 54003-Legal Fees 0 0 0 0.0% O 0 1,500 54006-Software License and Maintenance 1,500 1,500 1,500 0.0% 11,533 8,959 10,600 54101-R&M-Facilities 10,600 10,600 10,600 0.0% 74,773 30,230 38,000 54113-R&M-Vehicles 38,000 38,000 38,000 0.0% 120 213 0 54203-Utilities-Natural Gas 0 0 0 OA% 3,829 3,441 4,186 54205-Utilites-Phone/Pager/Cells 4,186 4,186 4,186 ft0% % O 1,133 3,600 54300-Advertising&Publicity 3,600 3,600 3,600 0.0% 236 0 500 54301-Fees and Charges 500 500 500 0.0% 440 320 120 54302-Dues&Subscriptions 120 120 120 0.0% 2,912 5,563 3,000 54303-Travel and Training 4,063 4,063 4,063 35.4% 8,103 19,192 8,200 54306-Credit Card Fees 20,000 20,000 20,000 143.9 O 923 14,500 54308-Property Damage 14,500 14,500 14,500 0.0% 1,616 161 1,500 54309-Rents and Leases 1,500 1,500 1,500 0.0% 609 456 1,200 54310-Bad Debt Expense 1,200 1,200 1,200 0.0% 542,756 516,176 461,850 54311-Special Department Expenses 478,300 478,300 478,300 3.6% 706,538 592,452 654,875 Total Services 675,657 675,657 675,657 3.2% 26,242 0 80,000 56003-Vehicles 130,000 130,000 360,000 350.0% 1,789 1,530 0 56004-Computer Hardware and Software 0 0 0 0.0% O 40,075 157,725 56006-Equipment 65,000 65,000 65,000 -58.8% 28,031 41,605 237,725 Total Capital Improvement 195,000 195,000 425,000 78.8% PAGE 150-CITY OF TIGARD SANITARY SEWER BUDGET UNIT: 6600 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 182,204 175,521 151,477 58000-Interdepartmental Costs 150,659 150,659 150,659 -0.5 23,729 24,630 29,884 58100-Indirect Charges-City Management 33,921 33,921 33,921 13.5% 19,699 22,572 19,714 58110-Indirect Charges-Human Resources 19,554 19,554 19,554 -0.8% 37,250 39,944 39,311 58120-Indirect Charges-Risk Management 41,827 41,827 41,827 6.4% 2,657 3,148 2,554 58130-Indirect Charges-Office Services 1,857 1,857 1,857 -27-3 5,375 1,489 2,128 58200-Indirect Charges-Finance 14,331 14,331 14,331 573-4% Administration 24,604 20,507 26,105 58210-Indirect Charges-Financial Operations 30,574 30,574 30,574 17.1% 206,256 237,326 238,244 58220-Indirect Charges-Utility Billing 250,318 250,318 250,318 5.1% 24,753 25,803 27,298 58230-Indirect Charges-Technology 38,465 38,465 38,465 40.9% 5,384 38,385 13,521 58250-Indirect Charges-Contracts and 12,555 12,555 12,555 -7.1 Purchasing 52,603 17,727 77,792 58630-Indirect Charges-Fleet Maintenance 78,932 78,932 78,932 1.5% 26,578 34,168 36,589 58640-Indirect Charges-Property 36,815 36,815 36,815 0.6% 611,092 641,220 664,617 Total Internal Services 709,808 709,808 709,808 6.8% 1,864,274 1,817,475 2,181,253 Total Sanitary Sewer 2,241,239 2,241,239 2,471,239 13.3% ' 1 it lidalhar----... :I i . ' . 1 _ . • •.... i . , •-x..• , r. 5, . o ., rMa AT,.# .. , , • ,1' 4 ..,. ... 7,., e.,.. . ,... , .... . . .t • AP' i‘.,l - . • n:. . 40F • 7. fitrc•': 1•••, -_'''. 4W: ; - 2.. : r _ F t 1117Y i ., _ , . ..__ N eek.. ' 3 . . ..,..., . ... . s PUBLIC WORKS-PAGE 151 STORMWATER BUDGET UNIT: 6700 PROGRAM DESCRIPTION: The Stormwater Division is responsible for operating and maintaining the city's stormwater management collection system. The program has two primary objectives: 1) convey stormwater effectively to prevent localized flooding;and 2)provide adequate water quality treatment of stormwater runoff to meet regulatory requirements. Division activities include: 24/7 emergency response;TV inspection of stormwater main lines, cleaning of main lines,catch basin cleaning,and operation and maintenance of stormwater detention and treatment facilities. PROGRAM RESULTS: •Ensure a safe and reliable stormwater collection system that prevents property damage and supports a healthy environment for fish,wildlife and the community. •Implement watershed protection and restoration actions that consistently promote surface water quality and stream health. •Continue to meet or exceed Clean Water Services (CWS)performance standards. •Maintain an accurate mapping and database management system. •Continue to improve asset data information and track work performance through the Computerized Maintenance Management System(CMMS). FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Utility Division Manager 0.25 0.25 0.25 0.25 Wastewater Operations Supervisor 1.00 1.00 1.00 1.20 Environmental Program Coordinator 1.00 1.00 1.00 0.50 Senior Utility Worker 1.00 1.00 1.00 1.00 Utility Worker II 3.25 3.75 4.25 4.75 Utility Worker I 0.00 0.00 0.00 0.75 Water Operations Supervisor 0.00 0.00 0.00 0.25 Parks&Streets Manager 0.00 0.00 0.00 0.30 Total FTE 6.50 7.00 7.50 9.00 PAGE 152-CITY OF TIGARD STORMWATER BUDGET UNIT: 6700 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 6.50 7.00 7.50 Total FTE 9.00 9.00 9.00 84,688 99,890 100,145 51001-Salaries-Management 167,724 167,724 167,724 67.5% 256,393 241,066 384,062 51002-Salaries-General 373,866 373,866 373,866 -Z7% O 0 0 51005-Part Time-Temporary 76,316 76,316 76,316 100.0% 3,699 6,044 14,626 51006-Overtime 15,000 15,000 15,000 2.6% 344,780 347,000 498,833 Total Personal Services-Salaries 632,906 632,906 632,906 26.9% 3,939 1,800 520 52001-Unemployment 582 582 582 11.9% 10,296 9,900 17,403 52002-Worker's Compensation 17,087 17,087 17,087 -1.8% 25,822 26,046 39,666 52003-Social Security/Medicare 44,601 44,601 44,601 12.4% O 0 0 52003-Social Security/Medicare 105 105 105 100.0% O 0 0 52004-Tri-Met Tax 10 10 10 100.0% 2,497 2,531 3,754 52004-Tri-Met Tax 4,281 4,281 4,281 14.0% O 0 0 52005-Retirement 191 191 191 100.0% 37,905 38,794 54,394 52005-Retirement 64,218 64,218 64,218 18.1% 4,536 4,031 6,765 52007-VERA-ER 7,500 7,500 7,500 10.9% 333 257 1,854 52008-Life Ins/ADD/LTD 2,281 2,281 2,281 23.0% 878 821 0 52009-Long Term Disability 0 0 0 0.0% 81,009 78,983 155,351 52010-Medical/Dental/Vision 154,539 154,539 154,539 -05% 11,502 10,474 10,941 52011-Dental Benefits 0 0 0 -100.0% 178,717 173,636 290,648 Total Personal Services-Benefits 295,395 295,395 295,395 1.6% 125 0 400 53001-Office Supplies 400 400 400 0.0% 9,422 9,451 16,213 53002-Small Tools&Equipment 16,153 16,153 16,153 -0.4% 12,960 5,603 25,090 53003-Fuel 25,090 25,090 25,090 0.0% 22,507 15,054 41,703 Total Supplies 41,643 41,643 41,643 -0.1% 417,992 421,346 287,184 54001-Professional/Contractual Services 295,640 295,640 295,640 29% 197 0 500 54003-Legal Fees 500 500 500 0.0% O 0 1,458 54006-Software License and Maintenance 1,458 1,458 1,458 0.0% 35,832 54,761 54,956 54101-R&M-Facilities 70,640 70,640 70,640 28.5% 27,039 12,770 24,620 54113-R&M-Vehicles 24,620 24,620 24,620 0.0% 5,845 8,681 6,000 54202-Utilities-Water/Sewer/SWM 10,000 10,000 10,000 66.7% 120 213 0 54203-Utilities-Natural Gas 0 0 0 a0% % 5,049 4,757 2,040 54205-Utilites-Phone/Pager/Cells 5,000 5,000 5,000 145.1% 7,244 5,420 3,700 54300-Advertising&Publicity 6,100 6,100 6,100 64.9% 379 218 625 54301-Fees and Charges 625 625 625 0.0% O 160 210 54302-Dues&Subscriptions 210 210 210 0.0% 3,420 5,796 3,410 54303-Travel and Training 5,363 5,363 5,363 57.3% 450 1,066 600 54306-Credit Card Fees 2,000 2,000 2,000 233.3% O 334 1,250 54308-Property Damage 1,250 1,250 1,250 0.0% 700 1,249 4,500 54309-Rents and Leases 4,500 4,500 4,500 0.0% 154 109 292 54310-Bad Debt Expense 292 292 292 0.0% 1,072 4,196 2,300 54311-Special Department Expenses 4,440 4,440 4,440 93.0% 505,493 521,075 393,645 Total Services 432,638 432,638 432,638 9.9% PUBLIC WORKS-PAGE 153 STORMWATER BUDGET UNIT: 6700 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 O 0 120,000 56003-Vehicles 85,000 85,000 341,025 184.2% O 1,017 1,600 56004-Computer Hardware and Software 1,600 1,600 1,600 0.0% 0 40,075 157,500 56006-Equipment 65,000 65,000 65,000 -58.7% O 41,092 279,100 Total Capital Improvement 151,600 151,600 407,625 46.0/ 143,402 202,129 171,176 58000-Interdepartmental Costs 170,301 170,301 170,301 -0.5% 17,648 25,721 34,284 58100-Indirect Charges-City Management 38,908 38,908 38,908 13.5% 23,281 26,334 23,000 58110-Indirect Charges-Human Resources 22,813 22,813 22,813 -0.8% 23,629 25,241 25,563 58120-Indirect Charges-Risk Management 27,220 27,220 27,220 6.5% 4,492 4,984 5,103 58130-Indirect Charges-Office Services 3,864 3,864 3,864 -24.3% 1,444 3,955 6,550 58200-Indirect Charges-Finance 11,972 11,972 11,972 82.8% Administration 26,265 29,383 28,277 58210-Indirect Charges-Financial Operations 32,725 32,725 32,725 15.7 111,477 134,701 137,557 58220-Indirect Charges-Utility Billing 138,619 138,619 138,619 0.8% 23,219 20,065 26,736 58230-Indirect Charges-Technology 34,748 34,748 34,748 30.0% 22,034 23,743 9,513 58250-Indirect Charges-Contracts and 9,196 9,196 9,196 -3.3% Purchasing 8,186 2,708 28,131 58630-Indirect Charges-Fleet Maintenance 28,543 28,543 28,543 1.5% 15,160 0 0 58640-Indirect Charges-Property 0 0 0 0.0% 420,237 498,964 495,890 Total Internal Services 518,909 518,909 518,909 4.6% 1,471,734 1,596,821 1,999,819 Total Stormwater 2,073,091 2,073,091 2,329,116 _ t • _ � I ' A g i _ 4„ I 1f{ ' i •�,i• - rr t 4 - _�' : - - r:..4. 48 . - _ . 0� _ F -` • • -{_ - - - - 0.....4 :\itik . : ..,.... . . _ . _ .......__ . . i.p, „..... 3, ., . , r • _ A.. _. v.-!-- 14Iii.: - .iir 151 :A.•••••••.....=1:-.*- .J r •�•,: •. Water main improvements during the Burnham Street Project in Tigard, Oregon PAGE 154-CITY OF TIGARD STREET LIGHTS & SIGNALS BUDGET UNIT: 6800 PROGRAM DESCRIPTION: In addition to its core responsibilities,the Street Maintenance Division is also responsible for street lights and signals. This budget item provides for the maintenance,repair,and energy costs for street lighting and traffic signals on public streets. Street lights and signals are entirely funded by the city's share of state and county gas taxes. The city contracts with Washington County signal technicians to perform signal maintenance. PROGRAM RESULTS: •Public streets are adequately lit for vehicular and pedestrian safety. •Major intersections have traffic signal systems that provide for safe and efficient movement of all modes of transportation. FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 Total FTE 65,778 88,659 105,000 54001-Professional/Contractual Services 105,000 105,000 105,000 0.0% 4,026 0 0 54101-R&M-Facilities 0 0 0 0.0% 442,291 387,510 598,693 54201-Utilities-Electric 544,693 544,693 544,693 -9.0 512,095 476,169 703,693 Total Services 649,693 649,693 649,693 -7.7% 1,976 3,412 5,212 58100-Indirect Charges-City Management 5,968 5,968 5,968 14.5% 112 181 21 58130-Indirect Charges-Office Services 15 15 15 -28.6% 385 527 870 58200-Indirect Charges-Finance 7,325 7,325 7,325 742.0% Administration 2Q225 20,602 21,312 58210-Indirect Charges-Financial Operations 24,724 24,724 24,724 16.0% 22,698 24,722 27,415 Total Internal Services 38,032 38,032 38,032 38.7% III 4,793 500,891 731,108 Total Street Lights and Signals 687,725 New signal installed at a busy Tigard intersection. . ,.. 11141110417-.'----) ' `I "iMUST RIR RI - • m 1 A rte_ i PUBLIC WORKS-PAGE 155 e•. . •• •• •. • • s. ii, Ns, . 5* t • .N �• • •..•�'•'•' ••• li•• . • • Is . ... .: .• ji. •••••••••• ~'•r••• • ••5 •IP lir • .• • • • it1116 •. ••i •• .r= • •••. •••.s ••••• s. fir! •• ► ••4�• •••••. e ~ ' ill u� Cr Annually Public Works staff light the big fir tree in front of City of Tigard City Hall. City ofTigard I ADOPTED BUDGET 1 1 FY 2017-2018 PAGE 156- CITY OF TIGARD COMMUNITY DEVELOPMENT ORGANIZATION COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT PLANNING BUILDING ECONOMIC DEVELOPMENT ■ ill FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2018 2018 Adopted Actual Actual Revised Proposed Approved Adopted vs.2017 Revised Description Number of Positions 25.80 28.50 31.50 32.50 32.50 32.50 3.2% Budget By Category Personal Services 2,707,395 2,948,176 3,453,375 3,528,540 3,528,540 3,528,540 2.2% Materials&Services 690,680 800,212 1,048,773 954,298 954,298 954,298 -9.0% Interdepartmental Costs 1,240,588 1,534,202 1,644,729 1,646,031 1,646,031 1,646,031 0.1% Capital Outlay 2,075 45,016 90,550 43,550 43,550 43,550 -51.9% Other 0 0 0 0 0 0 0.0% Total All Category 4,640,737 5,327,606 6,237,427 6,172,419 6,172,419 6,172,419 -1.0% Budget By Division Community Development Plannin 2,677,365 2,913,160 3,103,083 3,071,493 3,071,493 3,071,493 -1.0% Building 1,565,366 1,876,999 2,414,784 2,309,303 2,309,303 2,309,303 -4.4% Development Services -8,219 0 0 0 0 0 0.0% Community Planning -37,940 0 0 0 0 0 0.0% Capital Construction&Transporta 0 0 0 0 0 0 0.0% Development Services-Engineerin 0 0 0 0 0 0 0.0% Street Lights&Signals 0 0 0 0 0 0 0.0% Economic Development 444,166 537,447 719,560 791,623 791,623 791,623 10.0% Code Compliance 0 0 0 0 0 0 0.0% Total All Division 4,640,737 5,327,606 6,237,427 6,172,419 6,172,419 6,172,419 -1.0% Budget by Fund General Fund-100 3,075,371 3,450,608 3,822,643 3,863,116 3,863,116 3,863,116 1.1% Gas Tax Fund-200 0 0 0 0 0 0 0.0% Electrical Inspection Fund-220 0 0 0 0 0 0 0.0% Building Fund-230 1,565,366 1,876,999 2,414,784 2,309,303 2,309,303 2,309,303 -4.4% Total All Fund 4,640,737 5,327,606 6,237,427 6,172,419 6,172,419 6,172,419 -1.0% COMMUNITY DEVELOPMENT-PAGE 157 DEPARTMENT DESCRIPTION AND PERFORMANCE MEASURES The Community Development Department budget includes three divisions: Community Develop- ment Planning,Building and Economic Development. These divisions are responsible for the follow- ing functions: • Development review permit services, • Long range land use and transportation planning, • City code enforcement, • Building inspection and permit services, • Economic development and downtown urban renewal, and • Department administration. The department has successfully transitioned to a full service community development department with emphasis on developing its partnerships and operations to more actively stimulate new invest- ment in key places. The city's Economic Development program continues to implement the City Center Urban Renewal Plan,including the development of new market rate housing in downtown Tigard. The department successfully delivered the River Terrace Community Plan and is now moving forward with review and approval of subdivisions and planned developments in the new community of River Terrace. The department is also conducting a code update that will allow the city's Commu- nity Development Code to better implement and support the city's Strategic Plan Vision of walkable neighborhoods. The TigardTriangle will serve as the first plan area in the city to have development code that specifically fosters the development of a walkable and interconnected community. The de- partment will also continue to update and improve its permitting,inspections and development re- view and customer service operations. 5:. V A ,,,N trt 41091r ,44110- II togi, • sAW — City of Tigard City Hall PAGE 158—CITY OF TIGARD DEPARTMENT DESCRIPTION AND PERFORMANCE MEASURES OBJECTIVE MEASURE FY 14-15 FY 15-16 FY 16-17 FY 17-18 ACTUAL ACTUAL REVISED _ TARGET The valuation of Track the valuation of $10,078,988 $9,020,503 $13,604,730 $19,230,769 projects being construction per (8.8 FTE) (9.0 FTE) (13 FTE) (13 FTE) constructed in the building FTE City is a benchmark in which to measure the workload being completed by the valuation of construction per building FTE This measure is Track the permit fees $183,694 $186,747 $246,734 $284,615 intended to track collected per permit (8.8 FTE) (9.0 FTE) (13 FTE) (13 FTE) and monitor the per Building FTE building activity level based on the fees collected per building FTE. Public hearings are Tracking the numbers 15 25 31 N/A necessary for nearly and types of all all of the major legislative and quasi- land use cases and judicial public projects that are hearings for each completed by the calendar year department. (Hearings Officer, Tracking the Planning Commission, number of such and City Council). hearings is a good measure of the productivity of the department Code Compliance Tracking the response N/A N/A N/A 48 hrs is a focus for the times to citizen department as it is initiated code an area where there compliance requests. needs to be quick We can easily track and direct response when a request first to citizen issues.It comes in and when is a key indicator of city staff first act on it, responsiveness to when the respondent the public. is first notified,and each step of the way beyond that to compliance/resolution. COMMUNITY DEVELOPMENT-PAGE 159 COMMUNITY DEVELOPMENT—PLANNING BUDGET UNIT: 3000 PROGRAM DESCRIPTION: This section includes budget appropriations and explanatory materials for the Community Development Program.The Community Development Department budget includes three divisions: Community Development Planning,Building and Economic Development.These divisions are responsible for the following functions: •Development review and permit services, •Long range land use and transportation planning, •City code enforcement, •Building inspection and permit services, •Economic development and downtown urban renewal,and •Department administration. The Planning Department is a full service community development department with emphasis on developing partnerships and operations that more effectively engage citizens and actively stimulate new investment in key places.The city's Economic Development program continues to implement the City Center Urban Renewal Plan,including the development of new market rate housing in downtown Tigard.This department successfully and rapidly approved the first subdivisions and planned developments in the new community of River Terrace and building permit review is following quickly along.The department is also working with a consultant team to create a new form-based code for the Tigard Triangle that will simplify the development review process and better implement and support the city's Strategic Plan Vision of walkability in the Triangle.The Safe Routes to School program is up and running with nearly all schools in Tigard participating.The department also continues to update and improve its permitting,inspections and development review and customer service operations. PROGRAM RESULTS: Community Development Planning employees are highly motivated,well trained,and service oriented.The current responsibilities of the department include: •Effective and innovative long range land use and transportation planning services •Relevant and effective Community Development Code standards and Comprehensive Plan policies •Timely and effective development review and code compliance services •Public improvements associated with development approvals that are consistent with city codes and standards •Protection of natural resources consistent with local, state and federal laws and implementation of the city's Urban Forestry Master Plan •Community information and public involvement related to program and project activities •Effective representation at intergovernmental venues •Coordination on affordable housing opportunities through advocacy and cooperation with housing agencies and providers •Efficient and fair enforcement of the land use,nuisance,housing and building codes •Plan and implement appropriate public outreach/involvement and public information efforts PAGE 160-CITY OF TIGARD COMMUNITY DEVELOPMENT-PLANNING BUDGET UNIT: 3000 for all Community Development related projects and programs to assure community awareness and understanding of activities and to provide ample opportunity for community input and influence on outcomes •Maintains, updates and implements the city's Comprehensive Plan to 1) meet regional and state requirements and 2) provide guidance for public and private investments in infrastructure,land development, and economic development activities • Prepares legislative actions for Planning Commission and City Council consideration, such as Development Code amendments, specific area plans, and Plan and Zoning Map amendments that meet regional, state and federal requirements, and satisfy the stated purpose of the effort • Develops and implements a transportation planning function that addresses the multi-modal transportation needs of the community and integrates land use,economic development and infrastructure needs FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Community Development Director 1.00 1.00 1.00 1.00 Assistant Community Development 1.00 1.00 1.00 1.00 Director Confidential Executive Assistant 1.00 1.00 1.00 1.00 Sr Admin Specialist 1.00 1.00 1.00 1.00 Program Development Specialist 0.80 1.00 1.00 1.00 Livability Compliance Specialist 1.00 1.00 1.00 0.00 Associate Planner 5.00 5.00 5.00 4.00 Senior Planner 1.00 1.00 1.00 1.00 Sr Transportation Planner 1.00 1.00 1.00 1.00 Permit Technician Assistant 0.80 0.80 0.80 0.80 Building Division Services Supervisor 0.20 0.20 0.20 0.20 Assistant Planner 1.00 1.00 1.00 1.50 Program Coordinator 0.00 1.00 1.00 1.00 Engagement Coordinator 0.00 0.00 0.00 1.00 Administrative Assistant II 0.00 0.00 0.50 0.50 Code Compliance Officer 0.00 0.00 0.00 0.50 Total FTE 14.80 16.00 16.50 16.50 COMMUNITY DEVELOPMENT-PAGE 161 COMMUNITY DEVELOPMENT-PLANNING BUDGET UNIT: 3000 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 14.80 16.00 16.50 Total FTE 16.50 16.30 16.50 878,572 979,410 1,007,255 51001-Salaries-Management 1,059,640 1,059,640 1,059,640 5.2% 138,868 131,946 157,049 51002-Salaries-General 76,240 76,240 76,240 -51.5% O 0 0 51004-Part Time-Regular 70,324 70,324 70,324 100.0% 46,920 19,706 25,258 51005-Part Time-Temporary 22,858 22,858 22,858 -9.5% 10,850 6,052 7,568 51006-Overtime 8,000 8,000 8,000 5.7% 502 483 0 51007-Incentive Pay 0 0 0 0.0% 1,075,712 1,137,597 1,197,130 Total Personal Services-Salaries 1,237,062 1,237,062 1,237,062 3.3% 12,292 5,890 1,169 52001-Unemployment 1,193 1,193 1,193 2.1% O 0 0 52001-Unemployment 1 1 1 100.0% 10,627 10,303 13,341 52002-Worker's Compensation 14,249 14,249 14,249 6.8% O 0 0 52003-Social Security/Medicare 791 791 791 100.0% 80,753 85,055 89,294 52003-Social Security/Medicare 91,084 91,084 91,084 2.0% O 0 0 52004-Tri-Met Tax 76 76 76 100.0% 7,785 8,293 8,448 52004-Tri-Met Tax 8,736 8,736 8,736 3.4% O 0 0 52005-Retirement 1,447 1,447 1,447 100.0% 123,888 136,275 155,040 52005-Retirement 161,034 161,034 161,034 3.9% 9,866 9,483 10,740 52007-VEBA-ER 12,600 12,600 12,600 17.3% 1,266 1,077 7,138 52008-Life Ins/ADD/LTD 8,026 8,026 8,026 12.4% 3,100 3,132 0 52009-Long Term Disability 0 0 0 0.0% 171,775 183,227 234,810 52010-Medical/Dental/Vision 241,453 241,453 241,453 2.8% 20,863 21,211 0 52011-Dental Benefits 0 0 0 0.0% 442,215 463,947 519,980 Total Personal Services-Benefits 540,690 540,690 540,690 4.0% 13,547 9,615 32,475 53001-Office Supplies 32,465 32,465 32,465 0.0% O 0 0 53002-Small Tools&Equipment 0 0 0 0.0% 13,547 9,615 32,475 Total Supplies 32,465 32,465 32,465 0.0% 342,954 341,491 356,891 54001-Professional/Contractual Services 200,791 200,791 200,791 -43.7% 100,348 85,969 90,000 54003-Legal Fees 90,000 90,000 90,000 0.0% O 0 11,988 54006-Software License and Maintenance 11,988 11,988 11,988 0.0% O 0 425 54114-R&M-Office Equipment 250 250 250 -41.2% 1,634 436 1,440 54205-Utilites-Phone/Pager/Cells 1,440 1,440 1,440 0.0% 7,149 6,262 8,100 54300-Advertising&Publicity 8,100 8,100 8,100 0.0% 1 3,041 2,000 54301-Fees and Charges 2,000 2,000 2,000 0.0% 8,266 4,175 11,000 54302-Dues&Subscriptions 12,185 12,185 12,185 10.8% 14,303 9,543 30,964 54303-Travel and Training 30,989 30,989 30,989 0.1% 3,151 7,464 4,500 54306-Credit Card Fees 7,500 7,500 7,500 66.7% 9,110 15,323 12,585 54311-Special Department Expenses 37,335 37,335 37,335 196.7% 486,916 473,703 529,893 Total Services 402,578 402,578 402,578 -24.0% 2,075 12,867 4,150 56004-Computer Hardware and Software 9,150 9,150 9,150 120.5% 2,075 12,867 4,150 Total Capital Improvement 9,150 9,150 9,150 120.5% PAGE 162-CITY OF TIGARD COMMUNITY DEVELOPMENT-PLANNING BUDGET UNIT: 3000 FY 2015 FY 2016 FY 2017 Budget Resource Summary 2018 2018 2018 Adopted vs. Actual Actual Revised Proposed Approved Adopted FY 17 130,668 173,115 187,139 58100-Indirect Charges-City Management 201,361 201,361 201,361 7.6 49,427 55,678 49,153 58110-Indirect Charges-Human Resources 52,144 52144 52,144 6.1% 24,029 26,375 27,161 58120-Indirect Charges-Risk Management 30,930 30,930 30,930 13.9% 50,558 129,734 170,219 58130-Indirect Charges-Office Services 147,461 147,461 147,461 -13.4°/ 121,866 136,214 125,203 58150-Indirect Charges-Records 131,050 131,050 131,050 4.7% 1,173 2,432 3,135 58200-Indirect Charges-Finance 4,673 4,673 4,673 49.1% Administration 51,199 54,775 33,026 58210-Indirect Charges-Financial Operations 41,577 41,577 41,577 25.9° 169,303 192,990 170,967 58230-Indirect Charges-Technology 186,217 186,217 186,217 8.9"/ 38,556 18,833 26,375 58250-Indirect Charges-Contracts and 26,891 26,891 26,891 2.0% Purchasing 452 0 0 58630-Indirect Charges-Fleet Maintenance 0 0 0 0.0% 19,669 25,285 27,077 58640-Indirect Charges-Property 27,244 27,244 27,244 0.6 656,900 815,431 819,455 Total Internal Services 849,546 849,548 849,548 3.7,, 2,677,365 2,913,160 3,103,083 Total Community Development Planning 3,071,493 3,071,493 3,071,493 -1,0% It �� .t,.0!....f`I - , • 1 illi\i M I' ' '.11 i lI i ' ; 4t.,,,.: : -'• '.v-,,,,..."'*---'"'..":'..,,,.N:f.--,_"___,71111111111111111"'•:1 • :11.IIIIIII -'''Idi°".--• 41111"11.11111111.11111.. t • M \,I'� ` r BUILDING,. t"° COMM '. �I .I , W ENGINEE• yy t: � c fi L PLANNIN ,,.. ^d - '` Z HUMAN - f - CC RESOURCES S -y ...� Luit � Ili RISK MANAGEMENT 4 <v �a Li0 . ,., ti / i Y 7 . IL.- \- NIL + _-_I_ t ; V titt iy��► i - - i 4.3?-.)- "' -S 1"i vii -I ..- I jAto4,4,: jkl 0,:sii i .-,‘ -,,t-2," -...'' iti ft:., .. , - iiik. a Community Development is located in the Permit Center COMMUNITY DEVELOPMENT-PAGE 163 BUILDING BUDGET UNIT: 3100 PROGRAM DESCRIPTION: The Building Division is responsible for reviewing plans,issuing permits,and inspecting construction to determine compliance with the state of Oregon specialty codes.The specialty codes include building, fire,plumbing,mechanical,electrical codes and other State of Oregon rules and statutes. The division further enforces requirements of the Tigard Municipal Code,Community Development Codes,and ordinances.The Building Division is managed by the building official and is comprised of plans examiners,inspectors and support staff. PROGRAM RESULTS: The Building Division provides services that assure development outside of the public right-of-way is designed and constructed in accordance with applicable building standards and requirements and are properly documented.The Building Inspection Division is accounted for in a dedicated fund supported by permit revenues pursuant to state requirements. Specifically,the Building Division ensures that: •The public receives timely and responsive Building Permit and Code services. •There is coordination with Planning,Engineering,Public Works and other depattii,ents so that the full range of city and state codes and standards are complied with. •Buildings are constructed and built to the State of Oregon specialty codes and are safe for all occupants and users. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Administrative Specialist I (Limited 0.00 0.50 0.00 0.00 Duration) Building Division Services Supervisor 0.80 0.80 0.80 0.80 Building Inspector 0.00 0.00 1.00 1.00 Building Inspector I 1.00 1.00 1.00 1.00 Building Inspector II 1.00 1.00 0.00 0.00 Building Official 1.00 1.00 1.00 1.00 Inspecton Supervisor 0.00 0.00 1.00 1.00 Permit Technician 1.00 1.00 1.00 1.00 Permit Technician Assistant 0.20 0.20 1.20 1.20 Plans Examiner 0.00 1.00 2.00 2.00 Senior Building Inspector 2.00 2.00 2.00 2.00 Senior Permit Technician 1.00 1.00 1.00 1.00 Senior Plans Examiner 1.00 1.00 1.00 1.00 Total FTE 9.00 10.50 13.00 13.00 PAGE 164-CITY OF TIGARD BUILDING BUDGET UNIT: 3100 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 9.00 10.50 13.00 Total FTE 13.00 13.00 13.00 239,752 257,025 255,428 51001-Salaries-Management 262,614 262,614 262,614 2.8% 418,168 450,427 698,819 51002-Salaries-General 672,920 672,920 672,920 -3.7% O 19,452 189 51004-Part Time-Regular 4,420 4,420 4,420 2238.6% 4,547 22,451 25,426 51005-Part Time-Temporary 25,000 25,000 25,000 -1.7% 304 5,169 6,054 51006-Overtime 7,500 7,500 7,500 23.9% 5,664 6,345 8,577 51007-Incentive Pay 8,577 8,577 8,577 0.0% 668,435 760,869 994,493 Total Personal Services-Salaries 981,031 981,031 981,031 -1.4°/ 7,652 3,905 969 52001-Unemployment 935 935 935 -3.5% 7,662 7,965 10,588 52002-Worker's Compensation 12,635 12,635 12,635 19.3 50,172 56,669 74,134 52003-Social Security/Medicare 71,704 71,704 71,704 -3.3% O 0 0 52003-Social Security/Medicare 199 199 199 100.0% 4,840 5,531 7,015 52004-Tri-Met Tax 6,876 6,876 6,876 -2.0°f° O 0 0 52004-Tri-Met Tax 19 19 19 100.0% O 0 0 52005-Retirement 364 364 364 100.0% 74,221 74,329 107,123 52005-Retirement 106,593 106,593 106,593 -0.5 7,285 8,022 11,760 52007-VEBA-ER 10,950 10,950 10,950 -6.9% 582 489 3,012 52008-Life Ins/ADD/LTD 3,287 3,287 3,287 9.1% 1,700 1,564 0 52009-Long Term Disability 0 0 0 0.0% 121,149 122,943 222,197 52010-Medical/Dental/Vision 186,310 186,310 186,310 -16.2/ 12,881 12,500 0 52011-Dental Benefits 0 0 0 0.0% 288,144 293,916 436,798 Total Personal Services-Benefits 399,872 399,872 399,872 -8.5% 1,872 9,638 5,000 53001-Office Supplies 5,000 5,000 5,000 a0% 118 272 1,000 53002-Small Tools&Equipment 1,000 1,000 1,000 0.0% 2,928 2,562 4,500 53003-Fuel 4,500 4,500 4,500 0.0% 4,918 12,472 10,500 Total Supplies 10,500 10,500 10,500 0.0% 32,317 43,972 55,500 54001-Professional/Contractual Services 87,500 87,500 87,500 57.7% O 0 2,000 54003-Legal Fees 2,000 2,000 2,000 0.0% O 0 5,250 54006-Software License and Maintenance 5,250 5,250 5,250 0.0% 140 0 0 54101-R&M-Facilities 0 0 0 0.0% 2,011 1,835 7,500 54113-R&M-Vehicles 7,500 7,500 7,500 a0% % O 0 1,000 54114-R&M-Office Equipment 1,000 1,000 1,000 0.0% 6,955 7,126 8,500 54205-Utilites-Phone/Pager/Cells 8,500 8,500 8,500 0.0% 465 2,427 2,500 54300-Advertising&Publicity 2,500 2,500 2,500 a0% % 82 865 0 54301-Fees and Charges 850 850 850 100.0% 971 425 2,500 54302-Dues&Subscriptions 2,500 2,500 2,500 0.0% 8,097 10,161 12,800 54303-Travel and Training 12,800 12,800 12,800 0.0% 16,655 45,849 22,000 54306-Credit Card Fees 22,000 22,000 22,000 0.0% 5,610 7,635 6,950 54311-Special Department Expenses 6,950 6,950 6,950 0.0% 73,303 120,295 126,500 Total Services 159,350 159,350 159,350 26.0% O 23,472 75,000 56003-Vehicles 25,000 25,000 25,000 -66.7% O 8,677 11,400 56004-Computer Hardware and Software 9,400 9,400 9,400 -17.5% O 32,149 86,400 Total Capital Improvement 34,400 34,400 34,400 -60.2° COMMUNITY DEVELOPMENT-PAGE 165 BUILDING BUDGET UNIT: 3100 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 165,661 295,266 327,310 58000-Interdepartmental Costs 306,716 306,716 306,716 -6.3% 33,098 45,423 67,468 58100-Indirect Charges-City Management 75,532 75,532 75,532 12.0% 32,235 33,858 37,786 58110-Indirect Charges-Human Resources 37,478 37,478 37,478 -0.8°o 16,079 17,298 21,531 58120-Indirect Charges-Risk Management 22,953 22,953 22,953 6.6% 5,818 6,773 7,924 58130-Indirect Charges-Office Services 6,435 6,435 6,435 -18.8% 133,983 106,419 143,275 58150-Indirect Charges-Records 137,103 137,103 137,103 -4.3% 631 1,437 1,757 58200-Indirect Charges-Finance 2,449 2,449 2,449 39.4% Administration 22,881 25,503 25,506 58210-Indirect Charges-Financial Operations 29,364 29,364 29,364 15.1% 100,071 95,180 101,495 58230-Indirect Charges-Technology 79,966 79,966 79,966 -21.2% 2,027 6,305 424 58250-Indirect Charges-Contracts and 360 360 360 -15.1% Purchasing 992 1,867 2,092 58630-Indirect Charges-Fleet Maintenance 2,123 2,123 2,123 1.5% 17,089 21,969 23,525 58640-Indirect Charges-Property 23,671 23,671 23,671 0.6% 530,565 657,298 760,093 Total Internal Services 724,150 724,150 724,150 -4.7% L1,565,365 76,999 2,414,784 Total Building 2,309,303 2,309,303 2,309,303 -4.4% t s. • upon W •r✓ pr+ w. •. t � 1l t - . • _-1 { >y1' 1"),_i GC i, A .41 ✓ S L reoNatssca r"lGaJ i Milliss _- ,, ',,,,'-,:-.i:':.',..":_:,...'-:- - The Polygon Collection at River Terrace PAGE 166-CITY OF TIGARD ECONOMIC DEVELOPMENT BUDGET UNIT: 3700 PROGRAM DESCRIPTION: The Economic Development Division is responsible for creating and sustaining economic development tools and techniques to elevate the city's commitment to business development and a healthy business environment. These activities range from engaging individual businesses with issues that concern city services or codes,to creating new programs to support more economic activity in the city,be it through the provision of land,labor,infrastructure or capital. Working within the Community Development Depat nent,the division will coordinate closely with community stakeholders,partner agencies and city staff in a broad range of planning and development activities that implement adopted plans and policies. The efforts undertaken by the division will either directly or indirectly raise the levels of employment,commerce,investment and satisfaction among firms doing business in the city. The division will work closely with staff and members of the City Center Development Agency Board(CCDA),the City Center Advisory Commission(CCAC),the Planning Commission(PC),and the Transportation Advisory Committee (17 AC) as well as other ad-hoc committees,and will interact closely with community groups such as the Tigard Chamber of Commerce and the Tigard Downtown Alliance. PROGRAM RESULTS: The Economic Development Division is responsible for securing and strengthening Tigard's economic future. It does so by partnering with local businesses,recruiting new companies, supporting the improvement of land,infrastructure systems and existing buildings to enable higher levels of economic activity,and contributing an economic development focus to community development projects,interpretations of the Community Development Code,and policy discussions related to land use and capital investments in the city. In addition,the division oversees the Downtown Redevelopment Program to implement Tigard's City Center Urban Renewal Plan and brings forward tools and programs to enhance economic development and job growth downtown and in other targeted areas in the city. Specific results include: •Managed redevelopment of Main Street at Fanno Creek properties including obtaining $400,000 EPA Brownfields Cleanup grants and land use entitlements. •Managed the awarding of three urban renewal improvement matching grants to downtown business/property owners. •Secured$50,000 Equitable Housing grant for the Southwest Corridor Affordable Housing Predevelopment Analysis project. •Completed Environmental Site Assessments for eight properties using Brownfields Assessment Program funds. •Managed Metro CPDG grant for Transit Center/Nicoli redevelopment including completion of transit center reconfiguration plan. •Managed City Center Urban Renewal Substantial amendment public process,which will expand the district and allow more projects to be completed if approved by voters. •Secured$2.1M in Federal EDA infrastructure funding for Hunziker Core. •Began Right of Way acquisition for Hunziker Infrastructure Project •Manage Federal Grant in collaboration with intradepartmental team. •Secured$700,000 in ODOT Connect ORVI matching funds for Tigard Street Heritage Trail. COMMUNITY DEVELOPMENT-PAGE 167 ECONOMIC DEVELOPMENT BUDGET UNIT: 3700 • Prepared scope of work for heritage trail design in collaboration with engineering staff. •Authored$1.8M RFFA grant for Hunziker Infrastructure Project phase II. • Continued DDA negotiation with Trammell Crow for Hunziker Infrastructure Project. •Expanded "Tigard's Table" food innovation/ entrepreneur program with local entrepreneurs. •Managed Tigard Enterprise Zone with five participating firms. • Continued the Tigard Business Roundtable and added site visit/ field trip. • Continued data analysis for economic trends. •Technical Advising to IDA: Art Walk, Streetscape Amenities, Street Fest, Capacity Building •Worked with GPI on Regional Greater Portland 2020 Economic Development Agenda. •Working with TTSD and Worksystem on a summer 2017 internship program for high school youth with local manufacturers. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Assistant Planner 0.00 0.00 0.00 1.00 Economic Development Manager 1.00 1.00 1.00 1.00 Redevelopment Project Manager 1.00 1.00 1.00 1.00 Total FTE 2.00 2.00 2.00 3.00 -TRAIL AS- ___-_ TIMELESS RAILWAY ;2 Fir' - ,40 . . - :,, , , 4,,-...„ , .. ,.., = ,,... . : ._.. , ,-, ,,,.. ,,,„z .,,,. . v,....„ . ., , ,,,,,,- 6,. . 41 * r . _ _ - r -At iiiiiiis V\ Yik 1 A draft concept plan for the Tigard Street Heritage Trail and Rotary Plaza in downtown Tigard. This project will be a showpiece of downtown and is funded through grants received from Connect Oregon VI and Washington County. PAGE 168- CITY OF TIGARD ECONOMIC DEVELOPMENT BUDGET UNIT: 3700 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 2.00 2.00 2.00 Total FTE 3.00 3.00 3.00 191,428 193,971 191,960 51001-Salaries-Management 255,366 255,366 255,366 33.0% 11,158 21,068 36,000 51005-Part Time-Temporary 36,000 36,000 36,000 0.0% 202,586 215,039 227,960 Total Personal Services-Salaries 291,366 291,366 291,366 27.8% 2,258 1,134 193 52001-Unemployment 195 195 195 1.0% 1,257 1,570 1,783 52002-Worker's Compensation 1,684 1,684 1,684 -5.6% 15,597 16,553 14,685 52003-Social Security/Medicare 14,949 14,949 14,949 1.8% O 0 0 52003-Social Security/Medicare 150 150 150 100.0% 1,466 1,566 1,389 52004-Tri-Met Tax 1,433 1,433 1,433 3.2% O 0 0 52004-Tri-Met Tax 14 14 14 100.0% O 0 0 52005-Retirement 274 274 274 100.0% 26,695 27,156 26,875 52005-Retirement 27,357 27,357 27,357 1.8% 1,200 1,136 1,200 52007-VEBA-ER 1,200 1,200 1,200 0.0% 199 156 1,062 52008-Life Ins/ADD/LTD 1,078 1,078 1,078 1.5% 606 574 0 52009-Long Term Disability 0 0 0 0.0% 23,738 23,705 29,827 52010-Mcdical/Dental/Vision 30,185 30,185 30,185 1.2% 3,443 3,259 0 52011-Dental Benefits 0 0 0 0.0% 76,459 76,809 77,014 Total Personal Services-Benefits 78,519 78,519 78,519 2.0"/ 268 1,069 3,000 53001-Office Supplies 3,000 3,000 3,000 0.0% 2 0 0 53002-Small Tools&Equipment 0 0 0 0.0% 270 1,069 3,000 Total Supplies 3,000 3,000 3,000 0.0% 93,304 133,231 290,000 54001-Professional/Contractual Services 290,000 290,000 290,000 0.0% 7,012 8,664 30,000 54003-Legal Fees 30,000 30,000 30,000 0.0% O 0 720 54205-Utilites-Phone/Pager/Cells 720 720 720 0.0% 760 0 2,000 54300-Advertising&Publicity 2,000 2,000 2,000 0.0% 1,701 718 0 54301-Fees and Charges 0 0 0 0.0% 577 6,000 10,000 54302-Dues&Subscriptions 10,000 10,000 10,000 0.0% 3,840 5,283 5,000 54303-Travel and Training 5,000 5,000 5,000 0.0% 4,531 5,162 8,685 54311-Special Department Expenses 8,685 8,685 8,685 0.0% O 24,000 0 54402-Contributions to Community Org 0 0 0 0.0% 111,725 183,058 346,405 Total Services 346,405 346,405 346,405 0.0% 7,214 11,421 12,979 58100-Indirect Charges-City Management 15,596 15,596 15,596 20.2% 7,163 7,524 6,144 58110-Indirect Charges-Human Resources 6,518 6,518 6,518 6.1% 2,173 2,359 2,420 58120-Indirect Charges-Risk Management 2,757 2,757 2,757 13.9% 17,627 13,889 18,084 58130-Indirect Charges-Office Services 15,386 15,386 15,386 -14.9°/ 196 609 621 58200-Indirect Charges-Finance 925 925 925 49.0% Administration 9,665 12,096 11,793 58210-Indirect Charges-Financial Operations 14,415 14,415 14,415 22.2% 7,569 9,632 5,670 58230-Indirect Charges-Technology 9,022 9,022 9,022 59.1% 150 2,186 5,589 58250-Indirect Charges-Contracts and 5,821 5,821 5,821 4.2% Purchasing 1,366 1,757 1,881 58640-Indirect Charges-Property 1,893 1,893 1,893 0.6% 53,123 61,473 65,181 Total Internal Services 72,333 72,333 72,333 11.0% 537,447 719,5 Total Economic Development 791,623 791,623 , COMMUNITY DEVELOPMENT-PAGE 169 DEVELOPMENT SERVICES-HISTOTRICAL BUDGET UNIT: 3200 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 Total FTE -3,104 0 0 51001-Salaries-Management 0 0 0 0.00/0 -1,954 0 0 51002-Salaries-General 0 0 0 0.0% -18 0 0 51007-Incentive Pay 0 0 0 0.0% -5,076 0 0 Total Personal Services-Salaries 0 0 0 0.0% -61 0 0 52001-Unemployment 0 0 0 0.0% -15 0 0 52002-Worker's Compensation 0 0 0 0-0% O 0 0 52003-Social Security/Medicare 0 0 0 0.0% -377 0 0 52003-Social Security/Medicare 0 0 0 0.0% -37 0 0 52004-Tri-Met Tax 0 0 0 0.0% O 0 0 52004-Tri-Met Tax 0 0 0 0.0% -615 0 0 52005-Retirement 0 0 0 0.0% O 0 0 52005-Retirement 0 0 0 0.0% -195 0 0 52007-VEBA-ER 0 0 0 0.0% -15 0 0 52008-Life Ins/ADD/LTD 0 0 0 0.0% -44 0 0 52009-Long Term Disability 0 0 0 0.0% -1,596 0 0 52010-Medical/Dental/Vision 0 0 0 0.0% -187 0 0 52011-Dental Benefits 0 0 0 0.0% -3,142 0 0 Total Personal Services-Benefits 0 0 0 0.0% -8,218 Total Development Services PAGE 170-CITY OF TIGARD COMMUNITY PLANNING-HISTORICAL BUDGET UNIT: 3300 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 Total FTE -22,728 0 0 51001-Salaries-Management 0 0 0 0.0% -1,626 0 0 51002-Salaries-General 0 0 0 0.0% -24,354 0 0 Total Personal Services-Salaries 0 0 0 0.0% -292 0 0 52001-Unemployment 0 0 0 0.0% -286 0 0 52002-Worker's Compensation 0 0 0 0.0% -1,859 0 0 52003-Social Security/Medicare 0 0 0 0.0% -176 0 0 52004-Tri-Met Tax 0 0 0 0.0% -3,134 0 0 52005-Retirement 0 0 0 0.0% -475 0 0 52007-VEBA-ER 0 0 0 0.0% -66 0 0 52008-Life Ins/ADD/LTD 0 0 0 0.0% -167 0 0 52009-Long Term Disability 0 0 0 0.0% -6,427 0 0 52010-Medical/Dental/Vision 0 0 0 0.0% -704 0 0 52011-Dental Benefits 0 0 0 0.0% -13,586 0 0 Total Personal Services-Benefits 0 0 0 0.0% Total Community Planning -11 In fiscalyear 2014, Development Services and Community Planning merged with Community Development Administra- tion to create a new division, called Community Development-Planning COMMUNITY DEVELOPMENT-PAGE 171 Tigard City Center Urban Renewal Area Boundary of Amendment Area Sr✓ b49Ra I. •a•••• • •• I Z ■ • t • ''r ■ u . -, • m tov • Pr' •• ?O''''''.14 • m .****•. •• `'� i Z 0. • ... •'• •• mi ♦ ■• ♦♦ 5� • ♦•` • �a' • .1 S III ■ • N• M• .••••• • Siv • ' ii'd 4101'It . • °,, ■ `••► 'dm Still • • 0 i • z• ■ .•.. . .. • Boundary of Amendment Area 6.■■■,,, ■ ■ Existing Tigard City Center URA This map designates the urban renewal areas throughout the city, which includes the 2006 vot- er approved downtown urban renewal area, and its 2017 voter approved expanded boundaries, as well as the newly approved Tigard Triangle urban renewal area. City ofTigard I ADOPTED BUDGET I FY 2017-2018 PAGE 172- CITY OF TIGARD POLICY & ADMINISTRATION PROGRAM ORGANIZATION POLICY & ADMINISTRATION MAYOR AND COUNCIL FINANCE & INFORMATION SERVICES CITY MANAGEMENT CENTRAL SERVICES • fr • - - 1 r � 'tivii .b r - _ :1,_ -or' i; TIGARD _ ailitra illite. - }., �*�•. r POLICY AND ADMINISTRATION - PAGE 173 POLICY AND ADMINISTRATION PROGRAM ORGANIZATION The Policy and Administration Program consists of the Mayor and Council, City Management, Central Services and the Finance and Information Service Departments. This program includes a wide variety of functions that encompass the areas of administrative support, fleet and property management, stra- tegic planning, city management, computer and information services, financial management, account- ing, utility billing, municipal court, human resource management, records management, risk manage- ment and contracts and purchasing. The Mayor and Council and the Municipal Court budgets are funded completely out of the General Fund. The other budget units are funded by charge backs to other city programs that use these com- mon services. FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2018 2018 Adopted Actual Actual Revised Proposed Approved Adopted vs.2017 Revised Description Number of Positions 45.85 53.35 54.35 58.50 58.50 60.50 7.6% Budget By Category Personal Services 4,801,637 4,909,904 6,258,570 6,841,742 6,841,742 6,897,742 10.2% Materials&Services 2,194,717 2,668,489 4,229,601 4,546,465 4,562,465 4,551,465 7.6% Interdepartmental Costs 130,821 116,202 110,336 116,070 116,070 116,070 5.2% Capital Outlay 194,492 307,737 808,850 292,205 292,205 292,205 -63.9% Total All Category 7,321,666 8,002,333 11,407,357 11,796,482 11,812,482 11,857,482 3.9% Budget By Division Mayor and Council 271,510 310,930 310,749 289,717 305,717 305,717 -1.6% City Manager's Office 812,517 908,896 999,111 1,094,882 1,094,882 1,139,882 14.1% Human Resources 542,496 609,794 685,940 690,683 690,683 677,408 -1.2% Risk Management 664,247 675,315 813,282 840,686 840,686 853,961 5.0% Communications 444,455 353,781 601,469 614,926 614,926 614,926 2.2% Municipal Court 507,330 520,753 526,846 560,881 560,881 560,881 6.5% City Recorder/Records 370,729 410,270 521,202 538,479 538,479 538,479 3.3% Finance&Info.Services Admin. 450,332 543,605 482,776 571,441 571,441 571,441 18.4% Financial Operations 531,554 582,540 620,053 757,014 757,014 757,014 22.1% Utility Billing 940,907 1,114,886 1,092,227 1,258,484 1,258,484 1,258,484 15.2% Information Technology 1,565,357 1,755,463 2,460,793 2,173,801 2,173,801 2,173,801 -11.7% FIS Interim Plan 0 0 0 0 0 0 0.0% Contracts and Purchasing 220,232 216,099 250,996 224,578 224,578 224,578 -10.5% Fleet Maintenance 0 0 257,692 322,502 322,502 322,502 25.2% Property Management 0 0 1,784,221 1,858,409 1,858,409 1,858,409 4.2% Total All Division 7,321,666 8,002,333 11,407,357 11,796,482 11,812,482 11,857,482 3.9% Budget by Fund General Fund-100 778,840 831,683 837,595 850,598 866,598 866,598 3.5% Water Debt Service Fund-533 0 0 0 0 0 0 0.0% Central Services Fund-600 6,529,460 7,163,218 8,477,849 8,715,290 8,715,290 8,760,290 3.3% Fleet/Property Management Fund 0 0 2,041,913 2,180,910 2,180,910 2,180,910 6.8% Insurance Fund-660 13,365 7,432 50,000 49,684 49,684 49,684 -0.6% Total All Fund 7,321,666 8,002,333 11,407,357 11,796,482 11,812,482 11,857,482 3.9% PAGE 174-CITY OF TIGARD MAYOR AND CITY COUNCIL ORGANIZATION POLICY & ADMINISTRATIONI MA'oR tk. COUNCIL L FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2018 2018 Adopted Actual Actual Revised Proposed Approved Adopted vs.2017 Revised Description Number of Positions 0.00 0.00 0.00 0.00 0.00 0.00 0.0% Budget By Category Personal Services 151,964 168,276 163,289 142,126 142,126 142,126 -13.0% Materials&Services 119,546 142,654 147,460 147,591 163,591 163,591 10.9% Interdepartmental Costs 0 0 0 0 0 0 0.0% Capital Outlay 0 0 0 0 0 0 0.0% Total All Category 271,510 310,930 310,749 289,717 305,717 305,717 -1.6% Budget By Division Mayor and Council 271,510 310,930 310,749 289,717 305,717 305,717 -1.6% Total All Division 271,510 310,930 310,749 289,717 305,717 305,717 -1.6% Budget by Fund General Fund-100 271,510 310,930 310,749 289,717 305,717 305,717 -1.0/0 Total All Fund 271,510 310,930 310,749 289,717 305,717 305,717 -1.6% POLICY AND ADMINISTRATION-PAGE 175 DEPARTMENT DESCRIPTION AND PERFORMANCE MEASURES In order to advance the goals of the Mayor and City Council, the city must proactively engage the com- munity. These performance measures will help the city gauge how residents feel about services and whether the council's quarterly outreach events are meaningful for attendees. Feedback from previous council outreach events has not been collected. The city will develop an evaluation tool to use in begin- ning in July 2017. FY 14-15 FY 15-16 FY 16-17 FY 17-18 OBJECTIVE MEASURE ACTUAL ACTUAL REVISED TARGET Maximize citizen satisfaction with the %of citizens rating quality of City overall city services as --- 93% --- 95% Services good or better Engage the community %of citizens whose in meaningful expectations were met 30 30 35 conversations with or exceeded at council elected officials outreach events PAGE 176-CITY OF TIGARD MAYOR & CITY COUNCIL BUDGET UNIT: 0500 PROGRAM DESCRIPTION: The Mayor and four City Councilors provide legislative and policy leadership for city government. The Mayor and Councilors are elected by citizens for four-year terms on a non-partisan basis and serve part-time.The Council hires the City Manager to run day-to-day operations.The City Council reviews,revises and adopts city laws and policies and sets the overall direction of the city. PROGRAM RESULTS: • Basic city services provided to citizens are cost-effective and are delivered without interruption. • Tigard's interest in regional and statewide activities is coordinated with appropriate agencies and jurisdictions. • Tigard citizens are involved in the community and participate effectively. • Programs and activities are available in the community to meet the needs of a diverse population. • External and internal city assets are well managed and utilized. • Master plans,management and fiscal policies are adopted;resources are allocated to position Tigard for the future. • The community is engaged and connected to the city's strategic vision. POLICY AND ADMINISTRATION-PAGE 177 MAYOR & CITY COUNCIL BUDGET UNIT: 0500 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 0.00 0.00 0.00 Total FTE 0.00 0.00 0.00 85,413 87,523 88,071 51001-Salaries-Management 89,856 89,856 89,856 2.0% 85,413 87,523 88,071 Total Personal Services-Salaries 89,856 89,856 89,856 2.0% 997 446 98 52001-Unemployment 71 71 71 -27.6% 585 582 267 52002-Worker's Compensation 463 463 463 73.4% 6,279 6,050 7,430 52003-Social Security/Medicare 5,462 5,462 5,462 -26.5% O 0 0 52003-Social Security/Medicare 55 55 55 100.0% O 0 0 52004-Tri-Met Tax 5 5 5 100.0% 617 638 702 52004-Tri-Met Tax 525 525 525 -25.2% O 0 0 52005-Retirement 100 100 100 100.0% 51,550 64,911 66,721 52010-Medical/Dental/Vision 45,589 45,589 45,589 -31.7% 6,522 8,126 0 52011-Dental Benefits 0 0 0 0.0% 66,550 80,753 75,218 Total Personal Services-Benefits 52,270 52,270 52,270 -30.5% 182 307 800 53001-Office Supplies 800 800 800 0.0% 182 307 800 Total Supplies 800 800 800 0.0% 13,766 8,703 10,390 54001-Professional/Contractual Services 10,390 10,390 10,390 0.0% 29,023 25,198 27,651 54003-Legal Fees 27,651 27,651 27,651 0.0% O 17 0 54114-R&M-Office Equipment 0 0 0 0.0% O 4 25 54115-Vehicle Usage 100 100 100 300.0% 3,451 1,823 0 54205-Utilites-Phone/Pager/Cells 0 0 0 0.0% 450 4,450 0 54300-Advertising&Publicity 0 0 0 0.0% 43,782 54,163 48,794 54302-Dues&Subscriptions 48,850 48,850 48,850 0.1% 27,367 36,508 53,400 54303-Travel and Training 53,400 69,400 69,400 30.0% 1,525 11,481 6,400 54311-Special Department Expenses 6,400 6,400 6,400 0.0% 119,364 142,347 146,660 Total Services 146,791 162,791 162,791 11.0% 271,509 , 310,749 otal Mayor and Council 289,717 305,717 305,7171 PAGE 178-CITY OF TIGARD CITY MANAGEMENT ORGANIZATION CITY MANAGEMENT CITY MANAGER'S OFFICE HUMAN RESOURCES RISK MANAGEMENT FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2018 2018 Adopted Actual Actual Revised Proposed Approved Adopted vs.2017 Revised Description Number of Positions 11.60 12.60 10.90 11.00 11.00 12.00 10.1% Budget By Category Personal Services 1,338,971 1,463,997 1,458,904 1,474,852 1,474,852 1,530,852 4.9% Materials&Services 677,688 730,009 1,032,929 1,142,099 1,142,099 1,131,099 9.5% Capital Outlay 2,600 0 6,500 9,300 9,300 9,300 43.1% Total All Category 2,019,260 2,194,006 2,498,333 2,626,251 2,626,251 2,671,251 6.90/s Budget By Division City Manager's Office 812,517 908,896 999,111 1,094,882 1,094,882 1,139,882 14.1% Human Resources 542,496 609,794 685,940 690,683 690,683 677,408 -1.2% Risk Management 664,247 675,315 813,282 840,686 840,686 853,961 5.0% Total All Division 2,019,260 2,194,006 2,498,333 2,626,251 2,626,251 2,671,251 6.9% Budget by Fund Central Services Fund-600 2,005,895 2,186,573 2,448,333 2,576,567 2,576,567 2,621,567 7.1% Insurance Fund-660 13,365 7,432 50,000 49,684 49,684 49,684 -0.6% Total All Fund 2,019,260 2,194,006 2,498,333 2,626,251 2,626,251 2,671,251 6.9% POLICY AND ADMINISTRATION-PAGE 179 DEPARTMENT DESCRIPTION AND PERFORMANCE MEASURES The City of Tigard's strategic plan is to become the most walkable community in the Pacific Northwest where people of all ages and abilities enjoy healthy and interconnected lives. The city relies on feedback from the Walk Friendly Assessment and community survey to measure progress in implementing the strategic plan. Next fiscal year, the city will centrally track all received grant funding (public and private). This will al- low the City to better communicate our commitment to pursue funding outside the main revenue sources—property tax, franchises fees, etc. The city is committed to attracting and retaining a talented workforce. The Human Resources division tracks employee retention as part of an effort to determine whether the city is meeting employee ex- pectations. OBJECTIVE MEASURE FY 14-15 FY 15-16 FY 16-17 FY 17-18 ACTUAL ACTUAL REVISED TARGET Measure the progress of Rating of the city's Walk Not Honorable implementing the --- Strategic Plan Friendly Assessment ranked Mention Increase community's %of residents who awareness of the City's think the city has --- --- --- --- effort to become more become more walkable. walkable. Determine the success Of the Regional,State, of attracting grant and Federal grant --- --- --- --- funding dollars requested,total the City received Improving overall Percent of retention of efficiency and new employees performance through After one year 87% 85% 87% 86% increased retention After three years 59% 74% 38% _ 57% After five years 53% 37% 69% 53% Identify actions that will Percent of preventable decrease the percent of accidents 46% 33% 37% 36% preventable accidents. PAGE 180-CITY OF TIGARD CITY MANAGER'S OFFICE BUDGET UNIT: 1000 PROGRAM DESCRIPTION: The City Management Division consists of the City Manager and staff supporting the activities of the City Council and assisting in the overall management of city programs.The City Manager is hired by the City Council to run the daily affairs of the city and to implement policies adopted by the council. A major focus of this division is on communications among the city,citizens,and employees. Specific activities of this division include: • Communicate City Council's direction on policies,laws and directives to the executive staff and employees. • Encourage the use of a variety of communication tools,including the Cityscape,the city's web page,Facebook,Twitter,other means to make information available to citizens and employees. •Review and refine the information presented to the City Council. • Coordinate the city's legislative agenda including monitoring bills,facilitating written and oral testimony and schedule regular meetings with state and federal legislators for the Mayor and Council members. • Oversee the implementation of Tigard's Strategic Plan: To make Tigard the most walkable community in the Pacific Northwest where people of all ages and abilities enjoy healthy and interconnected lives. PROGRAM RESULTS: • Tigard citizens have access to accurate information on current issues in a variety of formats. • Plans and programs are in place for coordinated management of the city's assets. • Tigard citizens participate in programs and activities that connect them with decision-makers and community members. • City departments proactively manage issues and achieve stated goals. •Messaging engages the community and advances the vision. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 City Manager 1.00 1.00 1.00 1.00 Assistant City Manager 0.70 0.70 1.00 1.00 Assistant to the City Manager 0.20 0.40 1.00 1.00 Exec.Asst.to City Manager 0.90 0.90 0.90 0.90 Web Services Coordinator 1.00 1.00 0.00 0.00 Communications Strategist 1.00 1.00 0.00 0.00 Sr.Management Analyst 0.20 0.50 1.00 1.00 Local Government Fellow 0.00 0.00 0.00 1.00 Total FTE 5.00 5.50 4.90 5.90 POLICY AND ADMINISTRATION-PAGE 181 CITY MANAGER'S OFFICE BUDGET UNIT: 1000 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 5.00 5.50 4.90 Total FTE 4.90 4.90 5.90 501,113 550,610 545,869 51001-Salaries-Management 563,620 563,620 596,448 9.391 11,523 17,612 0 51005-Part Time-Temporary 0 0 0 0.0% O 4-46 0 51006-Overtime 0 0 0 0.0% 512,636 568,668 545,869 Total Personal Services-Salaries 563,620 563,620 596,448 9.3% 5,861 2,951 541 52001-Unemployment 557 557 557 3.0% O 0 0 52001-Unemployment 1 1 34 100.0% 1,193 1,411 1,211 52002-Worker's Compensation 1,471 1,471 1,471 21.5% O 0 0 52003-Social Security/Medicare 427 427 2,938 100.0% 36,022 39,933 41,388 52003-Social Security/Medicare 42,692 42,692 42,692 3.2% O 0 0 52004-Tri-Met Tax 41 41 282 100.0% 3,713 4,155 3,915 52004-Tri-Met Tax 4,094 4,094 4,094 4.6% O 0 0 52005-Retirement 780 780 780 100.0% 68,347 80,808 75,745 52005-Retirement 78,128 78,128 82,724 9.2% 3,133 2,964 3,300 52007-VEBA-ER 3,000 3,000 3,600 9.1% 1,083 1,999 2,263 52008-Life Ins/ADD/LTD 2,695 2,695 3,234 42.9% 1,460 1,644 0 52009-Long Term Disability 0 0 0 0.0% 45,010 47,009 39,163 52010-Medical/Dental/Vision 65,114 65,114 79,766 103.7% 4,530 4,531 0 52011-Dental Benefits 0 0 0 0.0% 7,864 -4,256 23,000 52012-Accrued Vacation 0 0 0 -100.0% 178,216 183,149 190,526 Total Personal Services-Benefits 199,000 199,000 222,172 16.6% 1,174 1,247 3,500 53001-Office Supplies 1,500 1,500 1,500 -57.1% 1,946 0 0 53002-Small Tools&Equipment 0 0 0 0.0% 3,120 1,247 3,500 Total Supplies 1,500 1,500 1,500 -57.1% 88,212 124,158 210,150 54001-Professional/Contractual Services 287,440 287,440 276,440 31.5% 1,295 0 500 54003-Legal Fees 500 500 500 0.0% 431 564 480 54205-Utilites-Phone/Pager/Cells 600 600 600 25.0% 4,600 2,834 6,000 54300-Advertising&Publicity 5,000 5,000 5,000 -16.7% 72 720 360 54301-Fees and Charges 0 0 0 -100.0% 1,600 9,955 7,276 54302-Dues&Subscriptions 7,172 7,172 7,172 -1.4% 11,930 13,897 27,375 54303-Travel and Training 25,000 25,000 25,000 -8.7% 10,405 3,703 6,075 54311-Special Department Expenses 5,050 5,050 5,050 -16.9% 118,545 155,832 258,216 Total Services 330,762 330,762 319,762 23.8% O 0 1,000 56004-Computer Hardware and Software 0 0 0 -100.0% O 0 1,000 Total Capital Improvement 0 0 0 -100.0% 812,517 908,896 Total City Manager's Office 1,094,882 1,094,882 1,139,882 PAGE 182-CITY OF TIGARD HUMAN RESOURCES BUDGET UNIT: 1100 PROGRAM DESCRIPTION: The Human Resources Division provides human resource leadership and support to city departments and employees by providing quality policies,programs,systems, services and consultation that contribute to ethical,lawful, equitable, consistent and efficient human resources management practices and advance the vision of the city. Human Resources also helps support the future of the organization through employee and supervisory training;organization development and performance management;workforce planning; equal opportunity employment;and wellness/employee life balance efforts. Program services include strategic planning,recruitment, selection and testing,benefits administration,labor negotiations and contract administration,personnel policy administration,employee relations, succession planning,job classification and salary administration,personnel records management,coordination of grievances, discipline,investigations and complaint processes,and employee recognition programs. PROGRAM RESULTS: •The city attracts,develops,motivates and retains the best employees who share the city values of getting the job done,doing the right thing,and treating all people with respect and care. •The city complies with local,state and federal employment laws and continues to strive toward best practices. •The Human Resources Division provides human resources management support and assistance to departments and employees that advance the strategic vision of the organization and support an effective,dynamic and diverse workforce. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 HR Assistant 0.50 0.50 0.50 0.54 HR Speriilist 0.00 0.00 0.00 0.80 HR Technician 1.00 1.00 1.00 0.00 Human Resources Director 1.00 1.00 1.00 1.00 Risk/HR Benefits Manager 0.00 0.30 0.00 0.00 Senior HR Analyst 2.00 2.00 2.00 2.00 Total FTE 4.50 4.80 4.50 4.34 POLICY AND ADMINISTRATION-PAGE 183 HUMAN RESOURCES BUDGET UNIT: 1100 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 4.50 4.80 4.50 Total FTE 4.60 4.60 4.34 312,929 385,120 383,931 51001-Salaries-Management 386,263 386,263 376,699 -1.9% 25,740 0 8,137 51005-Part Time-Temporary 8,137 8,137 8,137 0.0% 0 0 2,018 51006-Overtime 2,018 2,018 2,018 0.0% 338,669 385,120 394,086 Total Personal Services-Salaries 396,418 396,418 386,854 -1.8% 3,816 2,007 383 52001-Unemployment 382 382 373 -2.6% 999 991 1,220 52002-Worker's Compensation 2,161 2,161 2,133 74.8% 25,519 28,577 29,372 52003-Social Security/Medicare 29,249 29,249 28,517 -2.9% 0 0 0 52003-Social Security/Medicare 300 300 300 100.0% O 0 0 52004-Tri-Met Tax 29 29 29 100.0% 2,451 2,808 2,779 52004-Tri-Met Tax 2,806 2,806 2,736 -1.5% 0 0 0 52005-Retirement 550 550 550 100.0% 39,622 49,037 53,749 52005-Retirement 53,527 53,527 52,188 -2.9% 2,618 2,920 3,000 52007-VEBA-ER 2,812 2,812 2,617 -12.8% 424 400 2,655 52008-Life Ins/ADD/LTD 2,527 2,527 2,352 -11.4% 1,114 1,192 0 52009-Long Term Disability 0 0 0 0.0% 36,158 42,856 63,958 52010-Medical/Dental/Vision 52,484 52,484 51,321 -19.8% 5,442 7,221 0 52011-Dental Benefits 0 0 0 0.0% 8,924 10,624 2,000 52012-Accrued Vacation 2,000 2,000 2,000 0.0% 127,087 148,632 159,116 Total Personal Services-Benefits 148,827 148,827 145,116 -8.8% 5,041 1,506 9,650 53001-Office Supplies 7,650 7,650 7,650 -20.7% O 239 0 53002-Small Tools&Equipment 0 0 0 0.0% 0 0 4,000 53316-CCIS-Worksite Wellness Funds 3,000 3,000 3,000 -25.0% 5,041 1,745 13,650 Total Supplies 10,650 10,650 10,650 -22.0% 6,445 2,382 6,500 54001-Professional/Contractual Services 21,500 21,500 21,500 230.8% 37,380 25,110 56,348 54003-Legal Fees 56,348 56,348 56,348 0.0% O 44 0 54114-R&M-Office Equipment 0 0 0 0.0% 950 35 0 54300-Advertising&Publicity 0 0 0 0.0% 1,147 1,038 2,940 54302-Dues&Subscriptions 2,940 2,940 2,940 0.0% 7,678 31,609 35,300 54303-Travel and Training 35,000 35,000 35,000 -0.8% 15,497 14,081 12,500 54311-Special Department Expenses 13,500 13,500 13,500 8.0% 69,097 74,298 113,588 Total Services 129,288 129,288 129,288 13.8% 2,600 0 5,500 56004-Computer Hardware and Software 5,500 5,500 5,500 0.0% 2,600 n 5,500 Total Capital Improvement 5,500 5,500 5,500 0.0% , 609,794 685,940 Total Human Resources 690,683 690,683 677,408 PAGE 184-CITY OF TIGARD RISK MANAGEMENT BUDGET UNIT: 1200 PROGRAM DESCRIPTION: The City of Tigard Risk Management Division is tasked with proactively identifying and managing the inherent risks of providing municipal services. Potential losses are mitigated through loss prevention programs and training,an employee safety committee,insurance and self-insurance funded programs. The division provides risk management services to the City Council and all city departments.The Risk Manager reports directly to the Director of Human Resources. Risk Management provides a comprehensive program that strives to achieve the following citywide results: •Establish,to the extent possible,a work and service environment in which the public and city staff can enjoy safety and security in the course of their daily pursuits. •Preserve assets and service capabilities by minimizing the total long-term cost of unplanned losses and their physical and financial consequences. •Advise and otherwise assist the City Manager,other city staff and the public on liability reduction and safety enhancement. In order to achieve these results Risk Management strives to: •Reduce harm and adverse financial impact to the city by providing legally-mandated health and safety services,insurance programs,and other services. •Ensure the city's ability to quickly recover from accidental loss by cost-effectively balancing risk retention and risk transfer. • Investigate,evaluate and resolve liability,property damage and workers compensation claims including the pursuit of third party loss recovery. PROGRAM RESULTS: During FY 16-17 Risk Management faced structural changes including all new staff in position,and a reduction in overall staff This resulted in the need to re-think how to provide core Risk Management services effectively.Following are some key results for the year: •Preserved city's ability to purchase property/casualty and worker's compensation insurance with adequate coverage and reasonable rates recognizing the continued hard insurance market for flood,quake,cyber,and pollution coverage. •Transitioned workers'compensation insurance to a retrospective rating plan,a type of insurance closer to self-insurance.We expect this change to result in a 25%or greater savings in premium costs over time,approximately$85,000 annually at FY 2017 rates. •Began search for cost effective cyber security insurance. The market continues to prove challenging to place our insurance cost effectively.We participated in discussions with our agent of record and insurance carrier to identify better ways to provide adequate coverage in this area. •Provided internal consulting services for all departments on risk management issues. POLICY AND ADMINISTRATION-PAGE 185 RISK MANAGEMENT BUDGET UNIT: 1200 •Trained staff and provided information to Council related to changes in recreational immunity laws and how to limit city exposures in light of the legal landscape. •Provided input to Public Works throughout development of the Stormwater Master Plan. •Coordinated the citywide safety committee to maintain and improve employee safety and health awareness. •Completed re-write of Citywide Safety policies, and have begun renewed training efforts. Risk Management will continue to coordinate the process with Police,Public Works,Library, Community Development-Building Division,and Finance-Utility Billing through FY 17-18. •Began review in concert with Human Resources of our existing retirement program offerings expected to be completed by mid FY 17-18. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 HR Assistant 0.00 0.00 0.00 0.26 Assistant to the City Manager 0.80 0.60 0.00 0.00 Senior Management Analyst 0.80 0.50 0.00 0.00 Risk Manager 0.00 0.70 1.00 1.00 Risk Management Technician 0.50 0.50 0.00 0.00 Management Analyst 0.00 0.00 0.50 0.50 Total l'TL 2.10 2.30 1.50 1.76 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 Total FTE O 0 0 51001-Salaries-Management 5,280 5,280 5,280 100.0% O 0 0 Total Personal Services-Salaries 5,280 5,280 5,280 100.0% 0 0 0 52001-Unemployment 5 5 5 100.0% O 0 0 52002-Worker's Compensation 42 42 42 100.0% O 0 0 52003-Social Security/Medicare 404 404 404 100.0°1 O 0 0 52004-Tri-Met Tax 39 39 39 100.0% 0 0 0 52005-Retirement 738 738 738 100.0% O 0 0 52007-VEBA-ER 75 75 75 100.0% O 0 0 52008-Life Ins/ADD/LTD 67 67 67 100.0% O 0 0 52010-Medical/Dental/Vision 1,034 1,034 1,034 100.0% 0 0 0 Total Personal Services-Benefits 2,404 2,404 2,404 100.0% 2,500 2,045 0 54001-Professional/Contractual Services 0 0 0 0.0% O 118 0 54003-Legal Fees 0 0 0 0.0% 10,865 5,269 50,000 54311-Special Department Expenses 42,000 42,000 42,000 -16.0% 13,365 7,432 50,000 Total Services 42,000 42,000 42,000 -16.0% VP 'OM- otal Risk Management Mr Occasionally the Insurance Fund is used to pay for some expenses directly related to Risk Manage- ment. PAGE 186-CITY OF TIGARD RISK MANAGEMENT BUDGET UNIT: 1200 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 2.10 2.30 1.50 Total FTE 1.50 1.50 1.76 140,487 148,658 97,053 51001-Salaries-Management 120,489 120,489 130,053 34.0% 0 0 23,660 51004-Part Time-Regular 0 0 0 -100.0% 140,487 148,658 120,713 Total Personal Services-Salaries 120,489 120,489 130,053 7.7% 1,608 767 215 52001-Unemployment 120 120 129 -40.0% 364 361 375 52002-Worker's Compensation 354 354 382 1.9% 10,969 11,496 9,204 52003-Social Security/Medicare 9,132 9,132 9,864 7.2% O 0 0 52003-Social Security/Medicare 85 85 85 100.0% 0 0 0 52004-Tri-Met Tax 8 8 5 100.0% 1,017 1,082 870 52004-Tri-Met Tax 876 876 946 8.7% O 0 0 52005-Retirement 156 156 156 100.0% 19,638 16,832 16,135 52005-Retirement 16,713 16,713 18,052 11.9% 0 0 710 52006-Retirement-3%ER Match 0 0 0 -100.0% 1,380 1,424 1,725 52007-VEBA-ER 1,313 1,313 1,508 -12.6% 229 180 1,062 52008-Life Ins/ADD/LTD 1,179 1,179 1,354 27.5% 477 362 0 52009-Long Term Disability 0 0 0 0.0% 3,048 5,290 18,298 52010-Medical/Dental/Vision 8,878 8,878 10,041 -45.1% 355 572 0 52011-Dental Benefits 0 0 0 0.0% 2,793 -8,595 0 52012-Accrued Vacation 0 0 0 0.0% 41,878 29,770 48,594 Total Personal Services-Benefits 38,814 38,814 42,525 -12.5% 173 549 500 53001-Office Supplies 500 500 500 0.0% O 951 700 53002-Small Tools&Equipment 1,554 1,554 1,554 122.0% 173 1,500 1,200 Total Supplies 2,054 2,054 2,054 71.2% 60,690 43,747 39,742 54001-Professional/Contractual Services 40,912 40,912 40,912 2.9% 12,932 7,213 35,000 54003-Legal Fees 35,000 35,000 35,000 0.0% 1,200 4,267 5,400 54006-Software License and Maintenance 5,800 5,800 5,800 7.4% 0 0 0 54205-Utilites-Phone/Pager/Cells 396 396 396 100.0% O 523 1,000 54300-Advertising&Publicity 500 500 500 -50.0% 65 0 560 54302-Dues&Subscriptions 560 560 560 0.0% 1,685 4,372 4,375 54303-Travel and Training 2,550 2,550 2,550 -41.7% 391,144 423,964 503,820 54307-Insurance 539,467 539,467 539,467 7.1% 628 3,869 2,878 54311-Special Department Expenses 660 660 660 -77.1% 468,344 487,954 592,775 Total Services 625,845 625,845 625,845 5.6% O 0 0 56004-Computer Hardware and Software 3,800 3,800 3,800 100.0% O 0 0 Total Capital Improvement 3,800 3,800 3,800 100.0% O50,882 667,883 763,28 Total Risk Management 791,00 4,277 5.4% POLICY AND ADMINISTRATION-PAGE 187 CENTRAL SERVICES ORGANIZATION CENTRAL SERVICES CITY RECORDER COMMUNICATIONS RECORDS MUNICIPAL COURT PROPERTY MANAGEMENT FLEET WEB COORDINATOR FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2018 2018 Adopted Actual Actual Revised Proposed Approved Adopted vs.2017 Revised Description Number of Positions 10.85 17.15 18.85 21.50 21.50 21.50 14.1% Budget By Category Personal Services 962,631 857,937 1,882,967 2,124,857 2,124,857 2,124,857 12.8% Materials&Services 231,575 305,091 1,565,617 1,518,644 1,518,644 1,518,644 -3.0% Interdepartmental Costs 116,332 116,202 110,336 116,070 116,070 116,070 5.2% Capital Outlay 11,975 .5,574 132,510 135,625 135,625 135,625 2.4% Total All Category 1,322,514 1,284,804 3,691,430 3,895,196 3,895,196 3,895,196 5.5% Budget By Division Communications 444,455 353,781 601,469 614,926 614,926 614,926 2.2% Municipal Court 507,330 520,753 526,846 560,881 560,881 560,881 6.5% City Recorder/Records 370,729 410,270 521,202 538,479 538,479 538,479 3.3% Fleet Maintenance 0 0 257,692 322,502 322,502 322,502 25.2% Property Management 0 0 1,784,221 1,858,409 1,858,409 1,858,409 4.2% Total All Division 1,322,514 1,284,804 3,691,430 3,895,196 3,895,196 3,895,196 5.5% Budget by Fund General Fund-100 507,330 520,753 526,846 560,881 560,881 560,881 6.5% Water Debt Service Fund-533 0 0 0 0 0 0 0.0% Central Services Fund-600 815,184 764,052 1,122,671 1,153,405 1,153,405 1,153,405 2.7% Fleet/Property Management Fun 0 0 2,041,913 2,180,910 2,180,910 2,180,910 6.8% Total All Fund 1,322,514 1,284,804 3,691,430 3,895,196 3,895,196 3,895,196 5.5% PAGE 188-CITY OF TIGARD DEPARTMENT DESCRIPTION AND PERFORMANCE MEASURES The Central Services Department provides a variety of services to external and internal customers. The property management division provides contractual oversight and in-house assistance for the envi- ronmental health, safety and security of city facilities. This includes building security, fire safety, janito- rial services, maintenance and repair. In 2016, the city contracted to have a Facilities Condition Assess- ment completed. The study determined the current condition of the main city buildings and identified maintenance and repairs. While most buildings are in fair condition the assessment identified a need for maintenance that is beyond the division's ability to remedy with current staffing and funding. Fail- ure to complete the identified maintenance will result in the buildings' overall condition to continue to decline. The Communications division is an in-house team that provides centralized resources in support of the city's branding and communications efforts and City Council's desire for effective communication with the public. The team provides services to city staff in the following areas: communications planning/ strategy,graphic design,website design, copywriting, editing, news releases and video production. Tigard's municipal court is a limited jurisdiction court. The typical caseload is traffic and parking relat- ed, however, code violations and limited types of crimes that occur in the city can be cited into the court. The court strives to promote safety through the use of the court's traffic safety diversion pro- gram and monthly articles in the city's newsletter. The City Recorder & City Records division provides legislative, electoral and record-keeping services to the City Council, the public and staff. Citizens may interact with the team when requesting public records, attending a council meeting or inquiring into upcoming elections. In-house reprographic services and mail processing are also completed within the division. Additionally the city's public portal that allows citizens access to public documents is maintained by this team. The division provides contractual oversight and in-house assistance for routine vehicle maintenance and repair of all city vehicles and equipment. Staff also work with departments to determine replace- ment schedules for vehicles and coordinate the surplus process for decommissioned vehicles. POLICY AND ADMINISTRATION-PAGE 189 DEPARTMENT DESCRIPTION AND PERFORMANCE MEASURES OBJECTIVE MEASURE FY 14-15 FY 15-16 FY 16-17 FY 17-18 ACTUAL ACTUAL REVISED TARGET The city's buildings Complete Work 13 days 9 days 10 days 8 days and fleet are Orders within 72 maintained and hours of the customer's requested target date expectations are met. of the work. The community will Number of Tigard Board apps: Board apps: Board apps: Board apps: be involved with and residents applying for NA NA 70 75 connected to the positions on city vision. boards and commissions;number Events Events Events Events of volunteers NA NA 1957 2300 participating in city- wide events. City communications Increase in the SOTC SOTC SOTC SOTC engage the community number of 80 215 240 260 and advance the individuals:1) vision;support and Accessing city Council Council Council Council enhance community information via outreach outreach outreach outreach gatherings. website,social media NA NA 200 220 Cityscape,print media,etc.and 2)Attending city City City City City sponsored meetings meetings meetings meetings meetings and events NA NA 192 212 Web Web Web Web 1,017,310 1,053,533 1,082,689 1,136,823 Cityscape Cityscape Cityscape Cityscape NA 2149 2264 2500 Social Social Social Social Media Media Media Media NA NA 5625 7315 Continual and updated %of defendants 87.2% 88.1% 86.8% 87.5% outreach efforts result successfully in more customers complying with court complying with the orders prior to court's order. suspension sanctions. Roadway and %of defendants 83% 83% 86% 86% pedestrian safety is successfully promoted through completing the court education. order traffic safety diversion Promote government #of public records N/A N/A 165,000 205,000 transparency by available on-line increasing the number of public records available to citizens online. PAGE 190-CITY OF TIGARD COMMUNICATIONS BUDGET UNIT: 1300 PROGRAM DESCRIPTION.• The Communications Division is an in-house team that provides centralized resources in support of the city's branding and communications efforts,and City Council's desire for effective communication with the public. These resources include full-service marketing and graphic design work for informational and promotional materials from concept to deliverables;and oversight of the city's leased copier program. Typical work includes the development,design and production of presentation and informational materials,including brochures,flyers, signage,newsletters, forms and stationery in both print and electronic formats,as well as artwork for promotional items. Division staff also: •Assist departments in developing communication plans that engage the public.Write and edit text for projects. •Act as"keepers of the city's brand"by providing documentation,advice and direction to departments regarding city standards for communication materials and use of the city's logo. •Work with vendors,contractors,and city staff who are involved in producing informational materials to ensure brand consistency. •Work with departments to assess and refine communication/design project needs and make recommendations for appropriate and cost-effective collateral. • Coordinate with vendors for specialized services that cannot be provided in-house. This team provides services that can be accomplished with existing staffing levels,within established time frames,using customary materials.New projects,and those requiring longer time commitments, are completed within negotiated time frames. Departments are responsible for the cost of any special materials and/or vendor services necessary to meet project requirements. Cost estimates are supplied in advance,when requested. POLICY AND ADMINISTRATION-PAGE 191 COMMUNICATIONS BUDGET UNIT: 1300 FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Administrative Services Manager 0.25 0.00 0.00 0.00 Assistant City Manager 0.20 0.20 0.00 0.00 Central Services Director 0.00 0.25 0.25 0.25 Communications Manager 0.00 0.00 1.00 1.00 Communications Strategist 0.00 0.00 1.00 1.00 Graphic Designer 0.80 1.00 1.00 1.50 Graphic Services Supervisor 1.00 1.00 0.00 0.00 Reprographics Specialist 0.80 0.60 0.00 0.00 Web Services Coordinator 0.00 0.00 1.00 1.00 Total FTE 3.05 3.05 4.25 4.75 A.- • 14' t: COMMUNICATIONS BUDGET UNIT: 1300 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 3.05 3.05 4.25 Total FTE 4.75 4.75 4.75 125,573 95,738 251,843 51001-Salaries-Management 284,563 284,563 284,563 13.0% 67,481 32,031 68,386 51002-Salaries-General 83,671 83,671 83,671 22.4% 20,702 8,895 0 51004-Part Time-Regular 0 0 0 0.0% 0 28,623 0 51005-Part Time-Temporary 0 0 0 0.0% 24 32 0 51006-Overtime 0 0 0 0.0% 213,780 165,320 320,229 Total Personal Services-Salaries 368,234 368,234 368,234 15.0% 2,446 863 321 52001-Unemployment 365 365 365 13.8% 576 379 1,035 52002-Worker's Compensation 938 938 938 -9.4% 0 0 0 52003-Social Security/Medicare 216 216 216 100.0% 15,670 12,293 24,582 52003-Social Security/Medicare 28,042 28,042 28,042 14.1% 0 0 0 52004-Td-Met Tax 21 21 21 100.0% 1,547 1,203 2,325 52004-Tri-Met Tax 2,688 2,688 2,688 15.6% 0 0 0 52005-Retirement 394 394 394 100.0% 25,465 17,405 42,251 52005-Retirement 47,971 47,971 47,971 13.5% 2,670 1,510 2,850 52007-VEBA-ER 3,750 3,750 3,750 31.6% 222 259 1,912 52008-Life Ins/ADD/LTD 2,094 2,094 2,094 9.5% 620 361 0 52009-Long Term Disability 0 0 0 0.0% 30,230 13,829 65,214 52010-Medical/Dental/Vision 47,894 47,894 47,894 -26.6% 4,832 1,868 0 52011-Dental Benefits 0 0 0 0.0% 1,992 -5,835 1,091 52012-Accrued Vacation 1,134 1,134 1,134 3.9% 86,270 44,133 141,581 Total Personal Services-Benefits 135,507 135,507 135,507 -4.3% 60,208 51,816 22,050 53001-Office Supplies 18,550 18,550 18,550 -15.9% 6,108 523 0 53002-Small Tools&Equipment 1,400 1,400 1,400 100.0% 154 138 0 53003-Fuel 0 0 0 0.0% 66,470 52,477 22,050 Total Supplies 19,950 19,950 19,950 -9.5% 0 16,427 39,220 54001-Professional/Contractual Services 2,220 2,220 2,220 -94.3% 150 140 3,000 54004-Printing Services 5,000 5,000 5,000 66.7% 556 57 0 54113-R&M-Vehicles 0 0 0 0.0% 35,893 41,225 36,600 54114-R&M-Office Equipment 38,950 38,950 38,950 6.4% 0 0 720 54205-Utilites-Phone/Pager/Cells 720 720 720 0.0% 230 751 400 54300-Advertising&Publicity 400 400 400 0.0% 0 85 0 54301-Fees and Charges 0 0 0 0.0% 817 465 645 54302-Dues&Subscriptions 500 500 500 -22.5% 320 955 10,000 54303-Travel and Training 8,500 8,500 8,500 -15.0% 28,513 27,546 21,514 54309-Rents and Leases 26,319 26,319 26,319 22.3% 0 325 0 54311-Special Department Expenses 0 0 0 0.0% 66,479 87,974 112,099 Total Services 82,609 82,609 82,609 -26.3% 1,762 2,077 5,510 56004-Computer Hardware and Software 8,625 8,625 8,625 56.5% 9,695 1,800 0 56006-Equipment 0 0 0 0.0% 11,457 3,877 5,510 Total Capital Improvement 8,625 8,625 8,625 56.5% 444,456 353,781 601,469 Total Communications 614,926 614,926 614,926 1111 POLICY AND ADMINISTRATION-PAGE 193 MUNICIPAL COURT BUDGET UNIT: 1400 PROGRAM DESCRIPTION: The Tigard Municipal Court is the judicial branch of city government.The court has the authority to hear a wide range of cases arising under Oregon law and the Tigard Municipal Code. As the judicial branch of local government,the court is committed to: •Resolve cases in a manner that is fair and impartial. •Treat all defendants,police officers and witnesses with respect as we provide services that are efficient, timely and accurate. •Listen carefully so members of the public will feel that their unique situations have been addressed. • Provide education about Oregon law and traffic safety concerns within Tigard with the goal of helping to make our community safer. The majority of cases filed in our municipal court are traffic and parking citations that arose within the city limits and were issued by officers of the Tigard Police Department. However,there are occasions when more serious cases, or citations issued by an officer from a different law enforcement agency,are filed in our court. The Municipal Court Judge determines the judicial philosophy for the court and creates court rules to ensure consistent service to the citizens involved in Tigard's judicial system.The judge presides over arraignments, special hearings and trials.Judgments often include fines and may include other sentences such as traffic school or unsupervised probation.Additionally, the judge creates written materials that provide information about laws and promote safety within the city. Many of the daily responsibilities of the court staff are guided by the court rules established by the judge. The rules allow staff to reduce presumptive fine amounts for many citizens,set cases for new hearing dates,establish payment plans and enforce judgments through collection actions. PROGRAM RESULTS: •Judicial decisions are fair and impartial. • Court services are efficient, timely and accurate. • Public education is provided about Oregon law and traffic safety concerns in Tigard. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Administrative Services Manager 0.50 0.00 0.00 0.00 Central Services Director 0.00 0.50 0.25 0.25 Court Clerk II 2.90 3.00 2.00 2.00 Court Operations Supervisor 0.00 0.00 1.00 1.00 Municipal Judge 0.25 0.25 0.25 0.25 Total FTE 3.65 3.75 3.50 3.50 PAGE 194-CITY OF TIGARD MUNICIPAL COURT BUDGET UNIT: 1400 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 3.65 3.75 3.50 Total FTE 3.50 3.50 3.50 99,142 136,178 136,808 51001-Salaries-Management 147,966 147,966 147,966 8.2% 90,212 88,086 97,051 51002-Salaries-General 94,965 94,965 94,965 -2.1% 45,538 20,859 0 51004-Part Time-Regular 0 0 0 0.0% 43 219 303 51006-Overtime 250 250 250 -17.5% 467 480 605 51007-Incentive Pay 0 0 0 -100.0% 235,402 245,821 234,767 Total Personal Services-Salaries 243,181 243,181 243,181 3.6% 2,694 1,269 234 52001-Unemployment 242 242 242 3.5% 405 360 467 52002-Worker's Compensation 504 504 504 7.9% O 0 0 52003-Social Security/Medicare 112 112 112 100.0% 17,746 18,336 17,975 52003-Social Security/Medicare 18,551 18,551 18,551 3.2% O 0 0 52004-Tri-Met Tax 11 11 11 100.0% 1,704 1,792 1,700 52004-Tri-Met Tax 1,779 1,779 1,779 4.7% O 0 0 52005-Retirement 205 205 205 100.0% 20,399 19,134 29,012 52005-Retirement 30,923 30,923 30,923 6.6% 3,000 2,635 3,150 52007-VEBA-ER 3,150 3,150 3,150 0.0% 205 169 1,222 52008-Life Ins/ADD/LTD 1,555 1,555 1,555 27.3% 569 458 0 52009-Long Term Disability 0 0 0 0.0% 32,177 35,312 39,140 52010-Medical/Dental/Vision 51,212 51,212 51,212 30.8% 3,492 3,909 0 52011-Dental Benefits 0 0 0 0.0% O 0 1,091 52012-Accrued Vacation 1,134 1,134 1,134 3.9% 82,391 83,373 93,991 Total Personal Services-Benefits 109,378 109,378 109,378 16.4° 913 1,789 2,000 53001-Office Supplies 1,500 1,500 1,500 -25.0% 913 1,789 2,000 Total Supplies 1,500 1,500 1,500 -25.0% 26,499 26,578 30,000 54001-Professional/Contractual Services 31,750 31,750 31,750 5.8% 36,200 26,320 38,000 54003-Legal Fees 35,500 35,500 35,500 -6.6% 8,765 13,697 10,465 54006-Software License and Maintenance 10,765 10,765 10,765 2.9% O 438 400 54300-Advertising&Publicity 400 400 400 0.0% 1,047 857 967 54302-Dues&Subscriptions 1,067 1,067 1,067 10.3% 3,152 3,754 5,500 54303-Travel and Training 5,850 5,850 5,850 6.4% O 0 0 54306-Credit Card Fees 5,000 5,000 5,000 100.0% 240 226 420 54311-Special Department Expenses 420 420 420 0.0% 75,903 71,869 85,752 Total Services 90,752 90,752 90,752 5.8% O 1,697 0 56004-Computer Hardware and Software 0 0 0 0.0% 518 0 0 56006-Equipment 0 0 0 0.0% 518 1,697 0 Total Capital Improvement 0 0 0 0.0% 7,959 11,264 11,164 58100-Indirect Charges-City Management 13,882 13,882 13,882 24.3% 14,579 14,047 11,006 58110-Indirect Charges-Human Resources 11,643 11,643 11,643 5.8% 4,587 4,600 4,558 58120-Indirect Charges-Risk Management 5,183 5,183 5,183 13.7% 21,565 17,132 21,975 58130-Indirect Charges-Office Services 18,734 18,734 18,734 -14.7% 613 557 520 58150-Indirect Charges-Records 531 531 531 2.1% 283 529 682 58200-Indirect Charges-Finance 1,074 1,074 1,074 57.5% Administration 27,264 29,261 21,920 58210-Indirect Charges-Financial Operations 26,721 26,721 26,721 21.9% 25,985 28,382 26,049 58230-Indirect Charges-Technology 26,835 26,835 26,835 3.0% 2,091 1,071 2,440 58250-Indirect Charges-Contracts and 1,383 1,383 1,383 -43.3% Purchasing 7,280 9,359 10,022 58640-Indirect Charges-Property 10,084 10,084 10,084 0.6% 112,206 116,202 110,336 Total Internal Services 116,070 116,070 116,070 5.2% 507,333 520,753 526,846 Total Municipal Court 560,881 560,881 560,881 6 A POLICY AND ADMINISTRATION-PAGE 195 CITY RECORDER/RECORDS BUDGET UNIT: 1500 PROGRAM DESCRIPTION: The City Recorder/Records section is supervised by the City Recorder and managed by the Central Services Manager. The Central Services Manager reports to the Assistant City Manager. The City Recorder section provides legislative,electoral and record-keeping services to the City Council,the public and staff. This section also manages public access to the legislative process to ensure compliance with legislative requirements and openness of the decision-making process. City-wide support includes file management,records retrieval,coordination of litigation records and training on records management issues. The section develops and updates policies supporting the retention and disposition of city records in accordance with schedules developed by the State of Oregon Division of Archives and adopted by the City Council. This section creates the destruction lists for depaflinental approval and coordinates the destruction of the approved records. Additionally,staff provides assistance to the public by responding to their requests for public records and Notary Public services. In-house reprographics services,including cost-effective duplicating and bindery services, are provided to all departments. Handling and distribution of incoming/outgoing U.S.mail and interoffice mail is provided to all departments on a daily basis.Assistance with UPS,FedFx and other shipping services is also provided. Staff research and recommend cost-effective mail/shipping methods,based on project requirements. PROGRAM RESULTS: •Centralized and efficient customer service is provided to internal and external customers •City Recorder support is provided to City Council •Records are provided to the public as required under Oregon's public records law •The number of records available online at no cost is continually increased •Management of inactive departmental records is provided •City records (including social media) are protected through use of current records management practices and technology • Incoming/outgoing U.S.mail and interoffice mail is provided to all departments daily •Assistance with UPS,FedEx and other shipping services is provided. •In-house reprographics services are provided. PAGE 196-CITY OF TIGARD CITY RECORDER/RECORDS BUDGET UNIT: 1500 FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Central Services Director 0.00 0.35 0.25 0.25 City Recorder 1.00 1.00 1.00 1.00 Deputy City Recorder 1.00 1.00 1.00 1.00 Records Management Specialist 1.00 1.00 1.00 1.00 Reprographics Specialist 0.00 0.00 0.60 0.60 Records Technician 0.80 0.00 0.00 0.00 Assistant City Manager 0.10 0.00 0.00 0.00 Administrative Services Manager 0.25 0.00 0.00 0.00 Total FTE 4.15 3.35 3.85 3.85 POLICY AND ADMINISTRATION-PAGE 197 CITY RECORDER/RECORDSBUDGET UNIT: 1500 FY 2015 FY 2016 FY 2017 Budget Resource Summary 2018 2018 2018 Adopted vs. Actual Actual Revised Proposed Approved Adopted FY 17 4.15 3.35 3.85 Total FTE 3.85 3.85 3.85 165,645 159,179 156,773 51001-Salaries-Management 166,319 166,319 166,319 6.1% 60,561 41,254 60,443 51002-Salaries-General 52,853 52,853 52,853 -12.6% 12,902 13,313 23,399 51004-Part Time-Regular 25,617 25,617 25,617 9.5% 1,865 0 0 51005-Part Time-Temporary 0 0 0 0.0 240,973 213,745 240,615 Total Personal Services-Salaries 244,789 244,789 244,789 1.7% 2,773 1,108 242 52001-Unemployment 247 247 247 2.2% 315 556 800 52002-Worker's Compensation 696 696 696 -13.0% O 0 0 52003-Social Security/Medicare 126 126 126 100.0% 18,553 16,115 18,515 52003-Social Security/Medicare 18,913 18,913 18,913 2.1% 1,744 1,559 1,759 52004-Tri-Met Tax 1,814 1,814 1,814 3.1% O 0 0 52004-Tri-Met Tax 12 12 12 100.0% 27,356 26,186 30,668 52005-Retirement 31,474 31,474 31,474 2.6% O 0 0 52005-Retirement 231 231 231 100.0% 2,717 2,183 3,150 52007-VEBA-ER 3,150 3,150 3,150 0.0% 280 278 1,567 52008-Life Ins/ADD/LTD 1,555 1,555 1,555 -0.8% 590 531 0 52009-Long Term Disability 0 0 0 0.0 53,398 47,567 71,206 52010-Medical/Dental/Vision 72,725 72,725 72,725 2.1% 6,355 5,456 0 52011-Dental Benefits 0 0 0 0.0% -10,263 4,006 2,369 52012-Accrued Vacation 4,094 4,094 4,094 72.8% 103,818 105,544 130,276 Total Personal Services-Benefits 135,037 135,037 135,037 3.7% 4,346 850 64,330 53001-Office Supplies 70,530 70,530 70,530 9.6 O 40 350 53003-Fuel 200 200 200 -42.9 900 0 3,000 53006-Technology Equipment under$5,000 4,000 4,000 4,000 33.3% 5,246 889 67,680 Total Supplies 74,730 74,730 74,730 10.4% 6,897 12,778 17,600 54001-Professional/Contractual Services 17,700 17,700 17,700 0.6 3,790 8,364 12,350 54003-Legal Fees 12,350 12,350 12,350 0.0 1,470 26,965 34,300 54006-Software License and Maintenance 34,300 34,300 34,300 0.0 O 0 650 54113-R&M-Vehicles 650 650 650 0.0 O 244 2,500 54114-R&M-Office Equipment 5,208 5,208 5,208 108.3% 100 0 0 54115-Vehicle Usage 0 0 0 0.0% 278 206 300 54205-Utilites-Phone/Pager/Cells 396 396 396 32.0% O 2,976 1,300 54300-Advertising&Publicity 1,000 1,000 1,000 -23.1% 254 79 800 54301-Fees and Charges 380 380 380 -52.5% 465 480 750 54302-Dues&Subscriptions 592 592 592 -21.1% 2,187 2,812 6,744 54303-Travel and Training 6,130 6,130 6,130 -9.1 O 34,558 0 54304-Election Expenses 0 0 0 0.0% O 0 4,317 54309-Rents and Leases 4,317 4,317 4,317 0.0% 1,123 632 1,020 54311-Special Department Expenses 900 900 900 -11.8 16,564 90,092 82,631 Total Services 83,923 83,923 83,923 1.6% PAGE 198-CITY OF TIGARD CITY RECORDER/RECORDS BUDGET UNIT: 1500 FY 2015 FY 2016 FY 2017 Budget Resource Summary 2018 2018 2018 Adopted vs. Actual Actual RevisedProposed Approved Adopted FY 17 851 0 0 58100-Indirect Charges-City Management 0 0 0 0.0% 534 0 0 58110-Indirect Charges-Human Resources 0 0 0 0.0% 170 0 0 58120-Indirect Charges-Risk Management 0 0 0 0.0% 677 0 0 58130-Indirect Charges-Office Services 0 0 0 0.0% 695 0 0 58150-Indirect Charges-Records 0 0 0 0.0% 11 0 0 58200-Indirect Charges-Finance 0 0 0 0.0% Administration 531 0 0 58210-Indirect Charges-Financial Operations 0 0 0 0.0% 649 0 0 58230-Indirect Charges-Technology 0 0 0 0.0% 10 0 0 58250-Indirect Charges-Contracts and 0 0 0 0.0% Purchasing 4,128 u 0 Total Internal Services 0 D it 0.0% 370,729 410,270 521,202 Total City Recorder/Records 538,479 538,479 538,479 3.3% POLICY AND ADMINISTRATION-PAGE 199 FLEET MAINTENANCE BUDGET UNIT: 6350 PROGRAM DESCRIPTION: The Fleet Maintenance Division provides services to achieve sustainability in the maintenance, operation and timely replacement of all city vehicles and equipment. The division provides both contractual oversight and in-house assistance for the routine maintenance and repair of all city vehicles and equipment. PROGRAM RESULTS: The Fleet Maintenance Division maintains and repairs city vehicles and equipment with an emphasis on safety,cost effectiveness and dependability. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Administrative Specialist II 0.45 0.30 0.75 0.75 Central Services Director 0.00 0.00 0.10 0.10 Facilities Services Supervisor 0.50 0.50 0.50 0.50 Fleet and Facilities Manager 0.00 0.00 0.00 0.50 Fleet Maintenance Technician 0.00 0.00 1.00 1.00 Utility Worker I 1.00 1.00 0.00 0.00 Total FTE 1.95 1.80 2.35 2.85 PAGE 200 - CITY OF TIGARD FLEET MAINTENANCE BUDGET UNIT: 6350 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 1.80 2.35 Total FTE 2.85 2.85 2.85 O 0 47,869 51001-Salaries-Management 88,114 88,114 88,114 84.1% 0 0 81,849 51002-Salaries-General 89,886 89,886 89,886 9.8% O 0 16,875 51005-Part Time-Temporary 16,875 16,875 16,875 0.0% O 0 2,311 51006-Overtime 2,300 2,300 2,300 -0.5% O 0 148,904 Total Personal Services-Salaries 197,175 197,175 197,175 32.4% O 0 148 52001-Unemployment 197 197 197 33.1% O 0 1,359 52002-Worker's Compensation 3,052 3,052 3,052 124.6% O 0 11,436 52003-Social Security/Medicare 15,082 15,082 15,082 31.9% O 0 0 52003-Social Security/Medicare 39 39 39 100.0% O 0 0 52004-Tri-Met Tax 4 4 4 100.0% O 0 1,081 52004-Tri-Met Tax 1,446 1,446 1,446 33.8% O 0 0 52005-Retirement 71 71 71 100.0% O 0 15,302 52005-Retirement 21,547 21,547 21,547 40.8% 0 0 1,935 52007-VEBA-ER 2,235 2,235 2,235 15.5% O 0 645 52008-Life Ins/ADD/LTD 893 893 893 38.4% O 0 45,345 52010-Medical/Dental/Vision 49,208 49,208 49,208 8.5% 0 0 437 52012-Accrued Vacation 454 454 454 3.8% O 0 77,688 Total Personal Services-Benefits 94,227 94,227 94,227 21.3% O 0 1,200 53001-Office Supplies 5,200 5,200 5,200 333.3% O 0 7,000 53002-Small Tools&Equipment 3,000 3,000 3,000 -57.1% O 0 2,500 53003-Fuel 2,500 2,500 2,500 0.0% O 0 10,700 Total Supplies 10,700 10,700 10,700 0.0% O 0 2,000 54001-Professional/Contractual Services 2,000 2,000 2,000 0.0% O 0 5,000 54101-R&M-Facilities 5,000 5,000 5,000 0.0% O 0 5,000 54113-R&M-Vehicles 5,000 5,000 5,000 0.0% O 0 1,000 54114-R&M-Office Equipment 1,000 1,000 1,000 0.0% O 0 1,000 54204-Utilities-Garbage 1,000 1,000 1,000 0.0% O 0 1,500 54205-Utilites-Phone/Pager/Cells 1,500 1,500 1,500 0.0% O 0 2,000 54302-Dues&Subscriptions 2,000 2,000 2,000 0.0% 0 0 1,800 54303-Travel and Training 1,800 1,800 1,800 0.0% O 0 1,100 54311-Special Department Expenses 1,100 1,100 1,100 0.0% O 0 20,400 Total Services 20,400 20,400 20,400 0.0% 0 257,692 Total Fleet Maintenance 322,502 322,502 322,502 25.2% Ai POLICY AND ADMINISTRATION-PAGE 201 PROPERTY MANAGEMENT BUDGET UNIT: 6450 PROGRAM DESCRIPTION' The Property Management Division provides services to achieve sustainability in the maintenance and operation of all city facilities. Property Management provides both contractual oversight and in- house assistance for the environmental health, safety and security of all city facilities. In addition, the department provides building security, fire safety,janitorial services,maintenance and repair, structural repairs,painting,HVAC maintenance,plumbing,electrical work and setup/cleanup for meetings. PROGRAM RESULTS: To effectively and efficiently maintain the City of Tigard's facilities and provide a safe and clean environment for staff and our customers. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Administrative Specialist II 0.35 0.70 0.25 0.25 Building Maintenance Tech I 1.00 1.00 0.00 0.00 Building Maintenance Tech II 2.00 2.00 3.00 3.00 Cental Services Director 0.00 0.00 0.15 0.15 Environmental Program Coordinator 0.00 0.00 0.00 0.15 Facilities Services Supervisor 0.50 0.50 0.50 0.50 Fleet&Facilities Manager 0.00 0.00 0.00 0.50 Senior Building Mainteance Tech 1.00 1.00 1.00 1.00 Utility Worker I 0.00 0.00 0.00 1.00 Total FTE 4.85 5.20 4.90 6.55 PAGE 202- CITY OF TIGARD PROPERTY MANAGEMENT BUDGET UNIT: 6450 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 5.20 4.90 Total FTE 6.55 6.55 6.55 O 0 53,595 51001-Salaries-Management 94,264 94,264 94,264 75.9% 0 0 225,852 51002-Salaries-General 291,341 291,341 291,341 29.0% 0 0 49,764 51005-Part Time-Temporary 0 0 0 -100.0% O 0 5,045 51006-Overtime 5,045 5,045 5,045 0.0% O 0 334,256 Total Personal Services-Salaries 390,650 390,650 390,650 16.9% 0 0 350 52001-Unemployment 390 390 390 11.4% O 0 8,042 52002-Worker's Compensation 10,676 10,676 10,676 32.8% 0 0 0 52003-Social Security/Medicare 43 43 43 100.0% O 0 26,937 52003-Social Security/Medicare 29,894 29,894 29,894 11.0% O 0 0 52004-Tri-Met Tax 4 4 4 100.0% 0 0 2,422 52004-Tri-Met Tax 2,866 2,866 2,866 18.3% O 0 0 52005-Retirement 80 80 80 100.0% O 0 30,794 52005-Retirement 44,711 44,711 44,711 45.2% 0 0 4,215 52007-VERA-ER 5,550 5,550 5,550 31.7% O 0 1,136 52008-Life Ins/ADD/LTD 1,544 1,544 1,544 35.9% O 0 86,764 52010-Medical/Dental/Vision 110,240 110,240 110,240 27.1% O 0 0 52012-Accrued Vacation 681 681 681 100.0% O 0 160,660 Total Personal Services-Benefits 206,679 206,679 206,679 28.6% 0 0 1,800 53001-Office Supplies 1,800 1,800 1,800 0.0% O 0 2,500 53002-Small Tools&Equipment 2,500 2,500 2,500 0.0% O 0 3,000 53003-Fuel 3,000 3,000 3,000 0.0% 0 0 7,300 Total Supplies 7,300 7,300 7,300 0.0% O 0 512,880 54001-Professional/Contractual Services 471,380 471,380 471,380 -8.1% 0 0 2,000 54003-Legal Fees 2,000 2,000 2,000 0.0% O 0 93,000 54101-R&M-Facilities 93,000 93,000 93,000 0.0% O 0 7,500 54105-R&M-Grounds 7,500 7,500 7,500 0.0% 0 0 5,000 54113-R&M-Vehicles 5,000 5,000 5,000 0.0% O 0 221,375 54201-Utilities-Electric 228,700 228,700 228,700 3.3% O 0 151,000 54202-Utilities-Water/Sewer/SWM 151,000 151,000 151,000 0.0% 0 0 78,000 54203-Utilities-Natural Gas 78,000 78,000 78,000 0.0% O 0 4,500 54205-Utilites-Phone/Pager/Cells 4,500 4,500 4,500 0.0% O 0 500 54300-Advertising&Publicity 500 500 500 0.0% 0 0 3,500 54301-Fees and Charges 3,500 3,500 3,500 0.0% 0 0 450 54302-Dues&Subscriptions 450 450 450 0.0% O 0 2,500 54303-Travel and Training 5,000 5,000 5,000 100.0% O 0 70,500 54309-Rents and Leases 73,950 73,950 73,950 4.9% 0 0 2,300 54311-Special Department Expenses 2,300 2,300 2,300 0.0% O 0 1,155,005 Total Services 1,126,780 1,126,780 1,126,780 -2.4% O 0 127,000 56002-Buildings&Improvements 127,000 127,000 127,000 0.0% O 0 127,000 Total Capital Improvement 127,000 127,000 127,000 0.0% Total Property Management 1,858,409 1,858,409 1,858,409 POLICY AND ADMINISTRATION-PAGE 203 FINANCE AND INFORMATION SERVICES ORGANIZATION FINANCE SND INFORMATION SERVICES ADMINISTRATION UTILITY BILLING IFINANCIAL OPERATIONS INFORMATION TECHNOLOGY _ E CONTRACTS AND PURCHASING FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 FY 2018 2018 Adopted Actual Actual Revised Proposed Approved Adopted vs.2017 Revised Description Number of Positions 23.40 23.60 24.60 26.00 26.00 27.00 9.8% Budget By Category Personal Services 2,348,070 2,419,694 2,753,410 3,099,907 3,099,907 3,099,907 12.6% Materials&Services 1,165,907 1,490,735 1,483,595 1,738,131 1,738,131 1,738,131 17.2% Interdepartmental Costs 14,488 0 0 0 0 0 0.0% Capital Outlay 179,917 302,163 669,840 147,280 147,280 147,280 -78.0% Total All Category 3,708,382 4,212,592 4,906,845 4,985,318 4,985,318 4,985,318 1.6% Budget By Division Finance&Info.Services Admin. 450,332 543,605 482,776 571,441 571,441 571,441 18.4% Financial Operations 531,554 582,540 620,053 757,014 757,014 757,014 22.1% Utility Billing 940,907 1,114,886 1,092,227 1,258,484 1,258,484 1,258,484 15.2% Information Technology 1,565,357 1,755,463 2,460,793 2,173,801 2,173,801 2,173,801 -11.7% FIS Interim Plan 0 0 0 0 0 0 0.0% Contracts and Purchasing 220,232 216,099 250,996 224,578 224,578 224,578 -10.5% Total All Division 3,708,382 4,212,592 4,906,845 4,985,318 4,985,318 4,985,318 1.6% Budget by Fund General Fund-100 0 0 0 0 0 0 0.0% Central Services Fund-600 3,708,382 4,212,592 4,906,845 4,985,318 4,985,318 4,985,318 1.6% Total All Fund 3,708,382 4,212,592 4,906,845 4,985,318 4,985,318 4,985,318 1.6% PAGE 204- CITY OF TIGARD DEPARTMENT DESCRIPTION AND PERFORMANCE MEASURES The Finance and Information Services (FIS) Department is responsible for the allocation, security, and maintenance of the city's valuable resources: finance and technology information. These two resources enable all the services of the city to its people and businesses possible. The department is organized into key functional divisions. • Financial Operations is responsible for ensuring that past and current financial transactions are made in accordance with law and accounting best practices. The division goes through a vigorous annual audit and produces the Comprehensive Annual Financial Report. • Utility Billing is responsible for the billing and collection of over$40 million in fees and charges that fund Tigard's key infrastructure,including water, sewer, stormwater,parks, and transportation. In addition, this division provides passport application services. • Information Services provides the technology infrastructure, maintenance, and support that ensures efficient city services. This includes an effective network, desktop support, data- base management, Geographic Information Services (GIS), enterprise software, and enter- prise phone system support. • Contracts and Purchasing ensures that the major purchases of the city are made in accord- ance with federal, state, and local law and in a manner that encourages competitive prices and services for Tigard. • FIS Administration supports the four service divisions, secures an effective budget process, and provides additional financial analysis and support such as revenue analysis,rate studies, and debt issuance. OBJECTIVE MEASURE FY 14-15 FY 15-16 FY 16-17 FY 17-18 ACTUAL ACTUAL REVISED TARGET Maintain a positive Bond Rating from Aa2/AA Aa2/AA Aa1/AA Aal/AA bond rating to keep Moody's and the cost of borrowing Standard and Poor's low Finance is providing Overall satisfaction NA NA NA Over 90% exceptional service to Level from Annual positive our internal Customer Survey customers Provide excellent Amount of Network NA NA NA 60% technology service to System Capacity our customers utilized during Peak Data Use Enable city staff to be Level of GIS NA NA Level 1 78% Level 1 85% as efficient as possible integration with other Level 2 21% Level 2 28% within the scope of business systems (%) computer and technology Help staff with their Number of Days NA NA ? ? contract needs by Between Solicitation streamlining the Issue Date and solicitation and Contract Execution Contracting process- Good Stewards of Number of Utility 12 7 2 0 Public Funds Billing complaints POLICY AND ADMINISTRATION-PAGE 205 FINANCE & INFORMATION SERVICES ADMIN BUDGET UNIT: 2000 ,PROGRAM DESCRIPTION: Activities of staff in Finance and Information Services Administration include the annual budget process,annual 6-year Capital Improvement Plan(CIP)process,long range financial planning, financial analysis, project management, issuance of Business licenses for Tigard business owners, and advice to the City Council,departments,and various boards and committees. The division manages the city's investments and the issuance of debt as required for general and enterprise activities and manages the city's investment portfolio.This program is responsible for the oversight of the Financial Operations,Utility Billing,Purchasing and Contracts,and Information Technology divisions. Finance and Information Services Administration continues to actively work to anticipate issues and to develop policies and procedures to allow the city to deal with financial issues as they occur. The Director of Finance and Information Services reports directly to the City Manager and is responsible for all financial transactions and information technology of the city. PROGRAM RESULTS: • The city builds and maintains a strong financial position. • Contributes to the attainment of the Tigard Council Goals. • Enhances Tigard's Strategic Vision,particularly Goal#4,which is to Fund the Vision while maintaining Core Services. • Supports departmental,operational,and programmatic goals. •Provides expert financial advice and assistance and policy analysis to city departments. • Provides expert technical leadership and support of the city's information technology infrastructure. •Provides excellent customer service to our city department staff as well as to the citizens of Tigard. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Confidential Executive Assistant 1.00 1.00 1.00 1.00 Finance&Information Services Director 1.00 1.00 1.00 1.00 Management Analyst 0.00 0.00 0.00 0.50 Senior Management Analyst 1.00 1.00 1.00 1.00 Total FTE 3.00 3.00 3.00 3.50 PAGE 206 - CITY OF TIGARD FINANCE & INFORMATION SERVICES ADMIN BUDGET UNIT: 2000 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 3.00 3.00 3.00 Total FTE 3.50 3.50 3.50 264,464 287,316 278,907 51001-Salaries-Management 320,615 320,615 320,615 15.0% 264,464 287,316 278,907 Total Personal Services-Salaries 320,615 320,615 320,615 15.0% 3,038 1,486 278 52001-Unemployment 322 322 322 15.8% 684 717 860 52002-Worker's Compensation 753 753 753 -12.4% O 0 0 52003-Social Security/Medicare 216 216 216 100.0% 19,814 20,976 21,306 52003-Social Security/Medicare 24,664 24,664 24,664 15.8% 1,920 2,099 2,016 52004-Tri-Met Tax 2,366 2,366 2,366 17.4% O 0 0 52004-Tri-Met Tax 20 20 20 100.0% 37,130 40,329 38,991 52005-Retirement 45,135 45,135 45,135 15.8% O 0 0 52005-Retirement 395 395 395 100.0% 1,800 1,704 1,800 52007-VEBA-ER 2,100 2,100 2,100 16.7% 1,049 984 1,593 52008-Life Ins/ADD/LTD 2,156 2,156 2,156 35.3% 869 823 0 52009-Long Term Disability 0 0 0 0.0% 41,191 37,333 44,965 52010-Medical/Dental/Vision 50,014 50,014 50,014 11.2% 5,158 4,218 0 52011-Dental Benefits 0 0 0 0.0% 2,324 951 0 52012-Accrued Vacation 0 0 0 0.0% 114,977 111,619 111,809 Total Personal Services-Benefits 128,141 128,141 128,141 14.6% 1,572 563 1,930 53001-Office Supplies 1,930 1,930 1,930 0.0% 1,572 563 1,930 Total Supplies 1,930 1,930 1,930 0.0% 37,342 86,269 45,100 54001-Professional/Contractual Services 70,100 70,100 70,100 55.4% 4,080 39,118 10,000 54003-Legal Fees 10,000 10,000 10,000 0.0% O 758 2,275 54004-Printing Services 2,400 2,400 2,400 5.5% 3,400 6,519 19,000 54006-Software License and Maintenance 19,000 19,000 19,000 0.0% 1,807 1,843 2,050 54300-Advertising&Publicity 2,150 2,150 2,150 4.9% 1,055 1,212 1,150 54302-Dues&Subscriptions 0 0 0 -100.0% 1,750 2,809 6,030 54303-Travel and Training 7,580 7,580 7,580 25.7% 1,998 2,179 1,125 54311-Special Department Expenses 1,125 1,125 1,125 0.0% 3,400 3,400 3,400 54312-Bank Fees 3,400 3,400 3,400 0.0% 54,832 144,106 90,130 Total Services 115,755 115,755 115,755 28.4% O 0 0 56004-Computer Hardware and Software 5,000 5,000 5,000 100.0% O 0 0 Total Capital Improvement 5,000 5,000 5,000 100.0% 1,809 0 0 58100-Indirect Charges-City Management 0 0 0 0.0% 1,679 0 0 58110-Indirect Charges-Human Resources 0 0 0 0.0% 550 0 0 58120-Indirect Charges-Risk Management 0 0 0 0.0% 1,882 0 0 58130-Indirect Charges-Office Services 0 0 0 0.0% 1,362 0 0 58150-Indirect Charges-Records 0 0 0 0.0% 26 0 0 58200-Indirect Charges-Finance 0 0 0 0.0% Administration 683 0 0 58210-Indirect Charges-Financial Operations 0 0 0 0.0% 6,482 0 0 58230-Indirect Charges-Technology 0 0 0 0.0% 15 0 0 58250-Indirect Charges-Contracts and 0 0 0 0.0% Purchasing 14,488 0 0 Total Internal Services 0 0 0 0.0% 82,776 Total Finance&Info.Services Admin. 571,441 71,441 18.4% POLICY AND ADMINISTRATION-PAGE 207 FINANCIAL OPERATIONS BUDGET UNIT: 2100 PROGRAM DESCRIPTION: This division includes accounts payable,accounts receivable,payroll,capital assets,inventory recording and reporting,general ledger,project cost tracking,preparation of the annual Comprehensive Annual Financial Report(CAFR),cost accounting(citywide cost allocation plan), grant accounting,and preparation of financial and special reports,as requested. This division is also responsible for overseeing the annual external financial statement audit. PROGRAM RESULTS: •The division contributes to the Finance and Information Services Department's overall desired result of building and maintaining a strong financial position for the city •Financial and management reporting being provided to city departments meets local budget law and generally accepted governmental accounting standards as well as meeting the informational needs of city programs •Support of city programs and departments in managing the cost of doing business through timely and effective financial reporting FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Accountant 0.80 1.00 1.00 1.00 Accounting Supervisor 1.00 1.00 1.00 1.00 Assistant Finance Director 0.80 0.80 0.80 0.80 Management Analyst 0.00 0.00 0.00 0.50 Payroll Specialist 1.00 1.00 1.00 1.00 Senior Accounting Assistant 1.00 1.00 1.00 1.00 Total FTE 4.60 4.80 4.80 5.30 PAGE 208 - CITY OF TIGARD FINANCIAL OPERATIONS BUDGET UNIT: 2100 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 4.60 4.80 4.80 Total FTE 5.30 5.30 5.30 256,110 255,811 305,425 51001-Salaries-Management 352,534 352,534 352,534 15.4% 57,881 66,177 46,192 51002-Salaries-General 52,033 52,033 52,033 12.6% 0 508 0 51006-Overtime 0 0 0 0.0% 313,991 322,496 351,617 Total Personal Services-Salaries 404,567 404,567 404,567 15.1% 3,602 1,662 353 52001-Unemployment 407 407 407 15.3% 833 880 1,098 52002-Worker's Compensation 1,020 1,020 1,020 -7.1% 24,181 24,871 27,077 52003-Social Security/Medicare 31,091 31,091 31,091 14.8% 0 0 0 52003-Social Security/Medicare 241 241 241 100.0% 0 0 0 52004-Tri-Met Tax 23 23 23 100.0% 2,272 2,351 2,565 52004-Tri-Met Tax 2,982 2,982 2,982 16.3% 0 0 0 52005-Retirement 440 440 440 100.0% 41,405 36,713 47,611 52005-Retirement 54,818 54,818 54,818 15.1% 3,073 2,569 3,180 52007-VEBA-ER 3,480 3,480 3,480 9.4% 404 319 2,204 52008-Life Ins/ADD/LTD 2,758 2,758 2,758 25.1% 957 781 0 52009-Long Term Disability 0 0 0 0.0% 31,140 22,706 38,533 52010-Medical/Dental/Vision 47,107 47,107 47,107 22.3% 3,465 2,426 0 52011-Dental Benefits 0 0 0 0.0% -6,640 15,192 2,315 52012-Accrued Vacation 2,380 2,380 2,380 2.8% 104,692 110,470 124,936 Total Personal Services-Benefits 146,747 146,747 146,747 17.5% 3,568 3,450 4,300 53001-Office Supplies 4,300 4,300 4,300 0.0% 1,760 0 0 53002-Small Tools&Equipment 0 0 0 0.0% 5,328 3,450 4,300 Total Supplies 4,300 4,300 4,300 0.0% 49,297 92,396 68,500 54001-Professional/Contractual Services 63,200 63,200 63,200 -7.7% 1,976 487 0 54003-Legal Fees 0 0 0 0.0% 0 1,751 11,500 54006-Software License and Maintenance 11,500 11,500 11,500 0.0% 0 220 0 54300-Advertising&Publicity 0 0 0 0.0% 2,326 2,192 2,000 54301-Fees and Charges 2,000 2,000 2,000 0.0% 775 1,476 2,500 54302-Dues&Subscriptions 2,500 2,500 2,500 0.0% 3,296 5,175 7,000 54303-Travel and Training 7,000 7,000 7,000 0.0% 49,172 42,125 0 54306-Credit Card Fees 0 0 0 0.0% 45 0 0 54311-Special Department Expenses 0 0 0 0.0% 123 303 47,000 54312-Bank Fees 115,200 115,200 115,200 145.1% 107,010 146,123 138,500 Total Services 201,400 201,400 201,400 45.4% 537 0 700 56004-Computer Hardware and Software 0 0 0 -100.0°, 537 0 700 Total Capital Improvement 0 0 0 -100.0% - Mr MI r -m- 531,558 531,558 582,540 620,053 Total Financial Operations 757,014 757,014 757,014 22.1% POLICY AND ADMINISTRATION-PAGE 209 UTILITY BILLING BUDGET UNIT: 2200 PROGRAM DESCRIPTION.• The Utility Billing Team is committed to maintaining an accurate and efficient utilities and billing collection system which includes conducting meter reads, meter maintenance,service requests, collections,bill generation,account maintenance and a wide variety of customer service requests for all residential and commercial accounts. The Utility Billing team provides customer service through handling transactions for passports, business licenses,water meter sales as well as perform duties as the city's central point of contact for external phone calls from citizens and providing assistance in answering general questions about city resources and events. PROGRAM RESULTS: •The division contributes to the Finance and Information Services Department's overall desired result of building and maintaining a strong financial position for the city. •Provides support to various city departments to maximize enterprise revenues. •Provides accurate utility billing information and passport services to customers through knowledgeable and friendly service staff. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Accounting Assistant II 1.80 1.80 1.80 2.00 Assistant Finance Director 0.20 0.20 0.20 0.20 Customer Service Field Worker 1.80 1.80 1.80 2.00 Senior Accounting Assistant 1.00 1.00 1.00 1.00 Senior Customer Service Field Worker 1.00 1.00 1.00 1.00 Utility Billing Supervisor 1.00 1.00 1.00 1.00 Total FTE 6.80 6.80 6.80 7.20 PAGE 210-CITY OF TIGARD UTILITY BILLING BUDGET UNIT: 2200 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 6.80 6.80 6.80 Total FTE 7.20 7.20 7.20 76,546 78,735 91,066 51001-Salaries-Management 192,609 192,609 192,609 111.5% 213,340 227,551 301,900 51002-Salaries-General 287,876 287,876 287,876 -4.6% 87,296 85,362 0 51004-Part Time-Regular 42,805 42,805 42,805 100.0% 304 289 0 51006-Overtime 0 0 0 0.0% 377,486 391,937 392,966 Total Personal Services-Salaries 523,290 523,290 523,290 33.2% 4,331 2,036 393 52001-Unemployment 432 432 432 9.9% 5,688 5,535 6,425 52002-Worker's Compensation 6,305 6,305 6,305 -1.9% 0 0 0 52003-Social Security/Medicare 146 146 146 100.0% 28,140 29,413 30,195 52003-Social Security/Medicare 32,920 32,920 32,920 9.0% 0 0 0 52004-Tri-Met Tax 14 14 14 100.0% 2,737 2,859 2,857 52004-Tri-Met Tax 3,158 3,158 3,158 10.5% 0 0 0 52005-Retirement 267 267 267 100.0% 41,400 41,222 43,216 52005-Retirement 50,562 50,562 50,562 17.0% 6,087 5,673 6,120 52007-VEBA-ER 6,120 6,120 6,120 0.0% 422 334 1,706 52008-Life Ins/ADD/LTD 1,673 1,673 1,673 -1.9% 1,045 993 0 52009-Long Term Disability 0 0 0 0.0% 88,634 90,197 108,466 52010-Medical/Dental/Vision 111,527 111,527 111,527 2.8°./0 10,646 10,281 0 52011-Dental Benefits 0 0 0 0.0% -1,493 5,220 1,723 52012-Accrued Vacation 0 0 0 -100.0% 187,637 193,762 201,101 Total Personal Services-Benefits 213,124 213,124 213,124 6.0% 3,282 3,341 4,000 53001-Office Supplies 4,000 4,000 4,000 0.0% 610 4,202 1,250 53002-Small Tools&Equipment 1,250 1,250 1,250 0.0% 8,670 7,819 10,000 53003-Fuel 10,000 10,000 10,000 0.0% 12,562 15,361 15,250 Total Supplies 15,250 15,250 15,250 0.0% 140,743 132,609 155,000 54001-Professional/Contractual Services 155,000 155,000 155,000 0.0% 1,001 1,092 0 54003-Legal Fees 0 0 0 0.0% 30,673 58,596 71,210 54006-Software License and Maintenance 95,120 95,120 95,120 33.6% 4,841 10,906 15,000 54113-R&M-Vehicles 15,000 15,000 15,000 0.0°/0 1,434 0 200 54114-R&M-Office Equipment 200 200 200 0.0% 245 16 0 54115-Vehicle Usage 0 0 0 0.0% 3,145 2,837 5,000 54205-Utilites-Phone/Pager/Cells 5,000 5,000 5,000 0.0% 9,382 142 0 54300-Advertising&Publicity 0 0 0 0.0% 105 0 0 54302-Dues&Subscriptions 0 0 0 0.0% 3,559 1,811 2,500 54303-Travel and Training 2,500 2,500 2,500 0.0% 166,624 242,010 230,000 54306-Credit Card Fees 230,000 230,000 230,000 0.0% 1,472 1,200 2,000 54311-Special Department Expenses 2,000 2,000 2,000 0.0% 363,224 451,218 480,910 Total Services 504,820 504,820 504,820 5.0% 0 62,073 0 56003-Vehicles 0 0 0 0.0% 0 0 2,000 56004-Computer Hardware and Software 2,000 2,000 2,000 0.0% 0 535 0 56006-Equipment 0 0 0 0.0% 0 62,600 2,000 Total Capital Improvement 2,000 2,000 2,000 0.0% 940,909 1,114,886 1,092,22 Total Utility Billing 1,258,484 1,258,484 1,258,484 15.2% POLICY AND ADMINISTRATION-PAGE 211 INFORMATION TECHNOLOGY BUDGET UNIT: 2300 PROGRAM DESCRIPTION: The Information Technology(IT) Division is responsible for all computing,networking and telecommunications technology used within the city organization. IT performs the traditional helpdesk functions of PC management,troubleshooting and installation as well as maintaining the city's network infrastructure (switches,cables and servers) and software that city departments require that run on both servers and staff PC's.Telecommunications responsibilities include maintaining the city's phone system and voice mail system,automated attendant,cellular phones,pagers and PDA's. IT is also responsible for the city's enterprise GIS system which integrates data from different departments for use internally and by the public. PROGRAM RESULTS: •Information Technology(IT) fully supports and properly maintains the citywide technology infrastructure that is both highly reliable and secure •IT maintains a user-friendly computing environment at the Tigard Public Library for citizens •IT provides information technology support and assistance to all city departments and staff •IT maintains and plans the city's GIS system,both internally and for citizen access FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Database Administrator 1.00 1.00 1.00 1.00 GIS Coordinator 1.00 1.00 1.00 1.00 GIS Program/Analyst 1.00 1.00 1.00 1.00 GIS Technician 0.00 0.00 0.00 1.00 Information Technology Manager 1.00 1.00 1.00 1.00 Microcomputer Support Technician 0.00 0.00 1.00 1.00 Network Administrator 3.00 2.00 2.00 2.00 Sr Network Administrator 0.00 1.00 1.00 1.00 Total FTE 7.00 7.00 8.00 9.00 PAGE 212-CITY OF TIGARD INFORMATION TECHNOLOGY BUDGET UNIT: 2300 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 7.00 7.00 8.00 Total FTE 8.00 8.00 9.00 438,816 445,116 616,221 51001-Salaries-Management 665,506 665,506 665,506 8.0% 77,159 81,100 81,305 51002-Salaries-General 83,391 83,391 108,743 33.7% 6,171 16,566 77,985 51005-Part Time-Temporary 82,145 82,145 36,385 -53.3% 25,801 37,727 10,090 51006-Overtime 15,000 15,000 15,000 48.7% 547,947 580,509 785,601 Total Personal Services-Salaries 846,042 846,042 825,634 5.1% 6,246 3,008 740 52001-Unemployment 764 764 789 6.6% 0 0 0 52001-Unemployment 1 1 1 100.0% 4,277 4,227 6,223 52002-Worker's Compensation 4,621 4,621 4,621 -25.7% O 0 0 52003-Social Security/Medicare 505 505 2,444 100.0% 41,154 42,720 56,573 52003-Social Security/Medicare 58,315 58,315 58,315 3.1% O 0 0 52004-Tri-Met Tax 48 48 234 100.0% 3,965 4,236 5,352 52004-Tri-Met Tax 5,592 5,592 5,592 4.5% O 0 0 52005-Retirement 922 922 922 100.0% 65,644 64,869 90,028 52005-Retirement 101,422 101,422 103,957 15.5% 3,927 3,672 5,400 52007-VEBA-ER 5,400 5,400 6,300 16.7% 485 353 2,980 52008-Life Ins/ADD/LTD 3,529 3,529 3,700 24.2% 1,389 1,272 0 52009-Long Term Disability 0 0 0 0.0% 78,782 76,668 113,056 52010-Medical/Dental/Vision 121,384 121,384 136,036 20.3% 8,837 7,755 0 52011-Dental Benefits 0 0 0 0.0% 6,025 139 0 52012-Accrued Vacation 0 0 0 0.0% 220,731 208,919 280,352 Total Personal Services-Benefits 302,503 302,503 322,911 15.2% 1,735 1,138 9,800 53001-Office Supplies 7,500 7,500 7,500 -23.5% 13,933 4,170 13,000 53002-Small Tools&Equipment 13,000 13,000 13,000 0.0% 247 276 700 53003-Fuel 700 700 700 0.0% 41,996 41,972 49,970 53006-Technology Equipment under$5,000 49,970 49,970 49,970 0.0% 57,911 47,556 73,470 Total Supplies 71,170 71,170 71,170 -3.1% 73,524 152,920 105,600 54001-Professional/Contractual Services 121,600 121,600 121,600 15.2% 524 0 0 54003-Legal Fees 0 0 0 0.0% 357,012 412,359 350,750 54006-Software License and Maintenance 488,706 488,706 488,706 39.3% 1,030 139 0 54113-R&M-Vehicles 0 0 0 0.0% 14,363 7,976 20,900 54114-R&M-Office Equipment 20,900 20,900 20,900 0.0% 76,141 79,357 83,090 54205-Utilites-Phone/Pager/Cells 86,110 86,110 86,110 3.6% 1,000 3,139 2,000 54300-Advertising&Publicity 2,000 2,000 2,000 0.0% 25,497 5,297 56,950 54301-Fees and Charges 57,150 57,150 57,150 0.4% 1,088 617 1,320 54302-Dues&Subscriptions 1,320 1,320 1,320 0.0% 7,889 11,644 32,120 54303-Travel and Training 34,520 34,520 34,520 7.5% 1,858 5,476 1,500 54311-Special Department Expenses 1,500 1,500 1,500 0.0% 559,926 678,924 654,230 Total Services 813,806 813,806 813,806 24.4% 177,514 190,863 609,860 56004-Computer Hardware and Software 83,000 83,000 83,000 -86.4% 50 0 0 56006-Equipment 0 0 0 0.0% 1,279 48,692 57,280 56007-GIS Hardware and Software 57,280 57,280 57,280 0.0% 178,843 239,555 667,140 Total Capital Improvement 140,280 140,280 140,280 -79.0% 1,565,358 1,755,463 2,460,793 Total Information Technology 2,173,801 2,173,801 2,173,801 -11.7/0 POLICY AND ADMINISTRATION-PAGE 213 CONTRACTS & PURCHASING BUDGET UNIT: 2500 PROGRAM DESCRIPTION The Contracts and Purchasing Division reports to the Director of Finance and Information Services. The staff in the Contracts and Purchasing Division support the overall contracts and purchasing activities of the director and the department. Activities of staff in the Contracts and Purchasing Division include: •Development and oversight of contracting and procurement policy; • Contract management, •Project management, • Solicitation development and execution, • Contracting and other procurement process development, •Advising City Council,Local Contract Review Board,and city departments on general contracting and procurement related topics, •Disposal of surplus property and equipment,and • Serving as city liaisons to general public on contracting and purchasing related topics. The Contracts and Purchasing Division continues to actively work to anticipate issues and to develop policies and procedures that allow the city to stay in compliance with applicable Federal and State laws,statues,and regulations as well as any other issues as they occur. PROGRAM RESULTS: • Builds and maintains a strong financial position for the city. •Provides policy development and analysis. • Develops efficient procedures for contracts and other forms of procurement. •Provides expert advice,assistance and guidance to city departments on contracting and purchasing. FULL-TIME EQUIVALENT POSITIONS 2014-2015 2015-2016 2016-2017 2017-2018 Purchasing Assistant 1.00 1.00 1.00 1.00 Senior Management Analyst 1.00 1.00 1.00 1.00 Total FTE 2.00 2.00 2.00 2.00 PAGE 214-CITY OF TIGARD CONTRACTS & PURCHASING BUDGET UNIT: 2500 FY 2015 FY 2016 FY 2017 2018 2018 2018 Adopted vs. Actual Actual Revised Budget Resource Summary Proposed Approved Adopted FY 17 200 2.00 2.00 Total FTE 2.00 2.00 2.00 85,482 85,517 85,822 51001-Salaries-Management 88,243 88,243 88,243 2.8% 58,252 58,996 58,966 51002-Salaries-General 60,502 60,502 60,502 2.6% O 0 1,007 51006-Overtime 1,135 1,135 1,135 12.7% 143,734 144,513 145,795 Total Personal Services-Salaries 149,880 149,880 149,880 28% 1,645 748 144 52001-Unemployment 150 150 150 4.2% 385 387 471 52002-Worker's Compensation 413 413 413 -12.3% 10,312 10,467 11,077 52003-Social Security/Medicare 11,441 11,441 11,441 3.3% O 0 0 52003-Social Security/Medicare 67 67 67 100.0% 0 0 0 52004-Tri-Met Tax 6 6 6 100.0% 1,040 1,053 1,048 52004-Tri-Met Tax 1,097 1,097 1,097 4.7% O 0 0 52005-Retirement 122 122 122 100.0% 17,793 17,872 17,912 52005-Retirement 19,425 19,425 19,425 8.4% 1,500 1,420 1,500 52007-VEBA-ER 1,500 1,500 1,500 0.0% 151 119 717 52008-Life Ins/ADD/LTD 710 710 710 -10% 428 405 0 52009-Long Term Disability 0 0 0 0.0% 37,134 30,482 45,453 52010-Medical/Dental/Vision 28,387 28,387 28,387 -37.5% 4,311 3,361 0 52011-Dental Benefits 0 0 0 0.0% -2,284 1,841 2,004 52012-Accrued Vacation 1,680 1,680 1,680 -16.2% 72,415 68,154 80,326 Total Personal Services-Benefits 64,998 64,998 64,998 -19.1% 372 292 2,500 53001-Office Supplies 2,000 2,000 2,000 -200% 599 0 0 53002-Small Tools&Equipment 0 0 0 0.0% 971 292 2,500 Total Supplies 2,000 2,000 2,000 -200% 81 84 2,700 54003-Legal Fees 2,800 2,800 2,800 3.7% O 0 275 54300-Advertising&Publicity 500 500 500 81.8% 2,205 2,425 2,400 54302-Dues&Subscriptions 2,400 2,400 2,400 0.0% 24 632 1,800 54303-Travel and Training 2,000 2,000 2,000 11.1% 265 0 15,200 54311-Special Department Expenses 0 0 0 -100.0% 2,575 3,141 22,375 Total Services 7,700 7,700 7,700 -65.6% 537 0 0 56004-Computer Hardware and Software 0 0 0 0.0% 537 0 0 Total Capital Improvement n 0 0 0.0% w 220,232 216,099 250,996 Total Contracts and Purchasing 224,578 224,578 224,578 -10.5% POLICY AND ADMINISTRATION-PAGE 215 • , V, ' 4, ' � :1," .1 ------"'. .,........... I / , t•' j , l /41-i 6s �\ T3 D Y11ow MUSTARD GREENS 3P-occoit /�-� + �'�° ;..�!' 50 32511 221 �'/77� 42,Oi • r. it. s { 4 lb G r'C-e rL � ___ ; , , .,,, -,, ..,,. I '40: , . .7 ,.4." ' '4./ - •••01,ea. 1 ug , . 4. , ‘,. ,4 : ^.34:::::1,:iy : ,.. Ilk" There are two farmer's markets within the City of Tigard with local vendors selling fruits, vegetables, flowers, honey, salsa,jewelry and many other items. City ofTigard I ADOPTED BUDGET I FY 2017-2018 PAGE 216-CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - EXECUTIVE SUMMARY The Capital Improvement Plan (CIP) establishes Tigard's annual budget for improvements to city owned and operated public infrastructure for a 6-year plan. The city allocates funding for construction activities in six defined capital improvement categories: Streets,Parks,Water, Sanitary Sewer, Storm- water and General Capital Facilities. A CIP project is any project that improves or adds value to the city's infrastructure, costs $50,000 or more, and has a useful life or extends the useful life of infrastructure for five years or more. Adopted Master Plans,Area Plans, and the Strategic Plan along with established prioritization lists are matched to available funding to identify projects to be budgeted in the current and later years. In addition, staff capacity is considered when building the CIP. Total cost for the FY 2018-23 CIP is estimated to be $130 million over the next six years. Spending for the city's CIP in FY 2017-18 is projected at over$28 million across all capital funds. Below are key projects budgeted for FY 2017-18: Streets • Construct temporary repairs to the Tigard Street bridge over Fanno Creek. • Initiate design process for replacement of the North Dakota Street bridge over Fanno Creek. • Continued street overlays and crack sealing via the Pavement Management Program. • Participation and financial support for the Roy Rogers Road widening project (Washington County). • Design and construction of the Wall Street project (Hunziker to railroad). • Construct sidewalks along sections of Commercial Street and Pacific Highway with support from ODOT,TriMet and a Community Development Block Grant. Parks • Establishment and implementation of top priority parks system backlog work under a new Parks Major Maintenance Program. • Continued restoration of the Oak Savanna, construction of an overlook and boardwalks, and design of an interpretive shelter/restroom facility at Dirksen Nature Park. • Design and construction/re-construction of several segments of the regional Fanno Creek Trail,with funding support from a Regional Flexible Funds grant,Metro Open Spaces Bond Measure grant, and Clean Water Services. • Continued purchase of open spaces using remaining proceeds obtained from the city's $17 million parks bond approved in FY 2010 as well as parks system development charge funds. • Design and construction of Tigard Street Heritage Trail improvements. CAPITAL IMPROVEMENT PLAN-PAGE 217 CAPITAL IMPROVEMENT PLAN - EXECUTIVE SUMMARY Water • Design of the Cach Reservoir and pump station. • Red Rock Creek waterline relocation. • Rehabilitation of the Canterbury booster pump station. Sanitary Sewer • Replacement of the East Tigard Sanitary Sewer. • Design of stream system improvements to protect an exposed sewer line along the East Fork of Derry Dell Creek. • Design and construction of stream bank repairs to protect an exposed sanitary sewer cross- ing under Fanno Creek. • Repair of a sanitary sewer line in Pacific Highway. Stormwater • Conduct a stormwater rate study to support implementation of the city's Stormwater Mas- ter Plan. • Construction of a slope/slide repair and stream restoration project on Derry Dell Creek between 118th Court and 115th Avenue. • Design of a slope stabilization project along Fanno Creek at Arthur Court and the Colony Creek Trail. Systemwide • Prepare a complete Americans with Disabilities Act (ADA) Transition Plan across parks, streets and city facilities. Below is a table summarizing the FY 2017-18 Capital Improvement Program (CIP). The table breaks down the CIP by system. The second column provides the budget for that system. The third column includes the system infrastructure budget. The system infrastructure budget accounts for engineering staff time related to unidentified capital projects and support to Public Works operations. The last col- umn shows the total FY 2017-18 budget for the Capital Improvement Program which is $28,765,627. The amount is made up of city capital appropriations of$28,368,627 and $429,000 in system infrastruc- ture transfers for Parks, Streets,Water, Sanitary Sewer and Stormwater;minus the $32,000 for the Sax- ony project in Parks paid by Urban Renewal. PAGE 218-CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - EXECUTIVE SUMMARY Other CIP Capital Improvement System related Budget Infrastructure Costs _ Total Streets $8,074,500 210,000 8,284,500 Parks $5,032,627 55,000 (32,000) 5,055,627 Water $11,708,000 52,000 11,760,000 Sanitary Sewer $2,018,000 52,000 2,070,000 Stormwater $1,535,500 60,000 1,595,500 General Capital Facilities - - - Total $28,368,627 $429,000 (32,000) $28,765,627 —mon I- A c . A ,,, , �_,..,II �IIII�i " r. M � i _ 4'IL i-- ;- _Trri 1 i,vi _ 11,,,,„, int: 1 , .„( , ,,t_ , _ ,. , .... . „. ..., ,i IIIII - A1IIII1%t ,,,,.I._ , re--.. ••••. 011111 0 et! ' H t ,1 ' 14.1 ;I ------ IR bip -A streetscape design plan for the Tigard Triangle that focuses on the pedestrian experience. Making the Tigard Triangle a place to live, work and play. CAPITAL IMPROVEMENT PLAN-PAGE 219 IMPACT OF CAPITAL IMPROVEMENT PLAN ON OPERATING COSTS IMPACT OF CAPITAL IMPROVEMENT PROGRAM ON OPERATING COSTS Capital projects can impact the future operating and maintenance costs of the city. In some instances, such as the construction of a new facility, operating costs will increase. In other instances, such as re- placement of old and defective water meters, operating costs may decrease. As the city makes deci- sions about which capital projects to implement, it must also evaluate the impact these projects will have on future operating costs and determine if the city will be able to afford those costs in future years. By approving the Capital Improvement Program (CIP) projects, the city is making a commit- ment to adequately fund those future operating costs. The following discussion summarizes the antici- pated major operating cost within each capital improvement system: Parks System Program The Parks System Capital Improvement Plan (CIP) for fiscal year 2017-18, includes projects that will have a direct impact on the city's operating costs. The city prioritizes the maintenance of parks, trails and open spaces; and the purchase of land for future parks. Since 2010, when voters approved a $17 million parks bond, the city has been purchasing and developing park land. The city also acquires park land through the donation of parks from private developers, for example,when a park is built as a part of a subdivision, a developer may donate that park to the city, the city then has an obligation to care for the park and provide ongoing maintenance. All of this park land enhances the city's open spaces and helps Tigard to meet its vision of being the most walkable city in the northwest. In this year's Park System CIP, the City has projects ranging from the creation of a major maintenance program to restoration of the Oak Savanna at Dirksen Nature Park. Also included in the CIP are pro- jects that support existing parks infrastructure, like the Fanno Creek Trail and the design and construc- tion of the Tigard Street Heritage Trail. The city also continues to purchase and develop land using the remaining parks bond funds. These purchases and enhancements to the system are budgeted for use in the downtown corridor. To date, more than 500 acres of land have been purchased, donated, preserved and developed by the city's parks program. This acreages is diverse, ranging from fully developed parks, to paved tails, to open spaces. Over the next five years, the city expects to see growth in this acreage, equating to an increase of at least 50 acres of land. The Parks and Recreation Program is challenged to maintain these growing acres with decreasing resources. Additional staff will be required to maintain the City's parkland inven- tory at current levels. The City is just beginning to formalize an analysis utilizing newly available infor- mation on parks maintenance costs. Future Capital Improvement Plans will have more robust infor- mation on the operational impact of the projects to the City. To assist with continuance of parks maintenance, the city implemented a Parks and Recreation Mainte- nance Fee in fiscal year 2015-16. The fee in fiscal year 2018 will be $4.00 per equivalent dwelling unit (EDU) and will generate approximately$1.3 million to fund existing maintenance needs. While this fee does not cover the total cost of ongoing parks maintenance for both operations and recreation pro- grams,it does lessen the burden placed on the city's general fund by the parks program. PAGE 220 - CITY OF TIGARD IMPACT OF CAPITAL IMPROVEMENT PLAN ON OPERATING COSTS Parks System Projected 6-Year Spend $5,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 ■ $- 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 General Facilities Capital Projects System Program The General Facilities Capital Projects System Program does not have any projects schedule for FY 2017-2018. The system does not see any activity until 2019 when work on the Public Works Yard pro- ject is anticipated to begin. This project will have minimal operational impact rather just a new place of business. General Facilities Capital Projects System Projected 6-Year Spend $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 Street System Program The Street Program Capital Improvement Plan (CIP) includes projects that address needed repairs to city streets and bridges, a pavement management program, and new streets throughout the city. The Streets Program also completes projects relating to sidewalks, bike lanes and transportation studies. This year, the streets CIP program includes; repairs to the Tigard Street Bridge and improvements to Walnut Street, pedestrian and cyclist improvements throughout the city and traffic signal replacement and maintenance at various locations. The Pavement Management Program (PMP) provides corrective and preventative maintenance on city streets. The program restores the wearing course of the streets and thereby improves the pavement's integrity,improves ride ability, enhances traffic safety, and prolongs the life of the street. Completion of projects,like those listed here, allow the Streets Program to incur only minimal addi- tional maintenance burdens in most years. As with all division, the cost of supplies and equipment impact the maintenance division and are reflected on an as needed basis in each year's budget. CAPITAL IMPROVEMENT PLAN-PAGE 221 IMPACT OF CAPITAL IMPROVEMENT PLAN ON OPERATING COSTS For FY 2018, the increased cost impacts on the maintenance division are projected to be minimal and no additional positions are requested at this time. Street System Projected 6-Year Spend $9,000,000 $8,000,900 $7,000,000 $5,000,000 $5,000,000 $4,000,000 $3,000,900 $2,000,900 $1,000,900 $- 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 Sanitary Sewer Program The sanitary sewer program is responsible for maintaining the city's sewer lines in compliance with Clean Water Services and federally mandated guidelines. The projects in the Sanitary Sewer Capital Improvement Project (CIP) program primary address major maintenance needs. For example, the Downtown Sanitary Sewer Line Project replaces sanitary sewer line that was installed in the 1960's. After years of use and regular cleaning, the wall of the pipe are becoming thin. This project will re- place the aging pipe with new pipe to ensure the continuity of the system. The program also monitors and addresses issues relating to exposed pipe and erosion control around sewer piping and infrastruc- ture. Because most of the projects in this program address the replacement or upgrading of existing infra- structure, the ongoing maintenance costs remain relatively stable year over year, increasing when addi- tional piping is donated to the city through the completion of a private project, a city project adds ad- ditional line or when materials and labor costs increase. If these infrastructure upgrades and mainte- nance improvements did not occur, the program would see a sharp increase in operation-type mainte- nance. Sanitary Sewer System Projected 6-Year Spend $2,500,000 $2,000,000 $1,500,000 $1,000,099 $500,000 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 PAGE 222- CITY OF TIGARD IMPACT OF CAPITAL IMPROVEMENT PLAN ON OPERATING COSTS Stormwater Program The projects within the Stormwater Program are designed to address erosion and storm drainage prob- lems and to return wetland areas to a natural, native state. Like Sanitary Sewer projects, the Stormwater program is responsible for meeting Clean Water Services and federally mandated guidelines for clean- ing, upgrading and maintaining of stormwater infrastructure. Because most of the projects in this pro- gram address the replacement or upgrading of existing infrastructure, the ongoing maintenance costs remain relatively stable year over year, increasing when additional infrastructure is donated to the city through the completion of a private project, a city project adds infrastructure or when materials and labor cost increase. Stormwater System Project 6-Year Spend $2,000,000 $1,500,009 $1,990,090 $500,000 ■ 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 Water System Program The Water System Program Capital Improvement Plan (CIP) includes a variety of projects that con- tribute to the overall safety, security and continuity of the city's water system. These projects also in- clude major maintenance and the repairing or replacement of water lines that are aging in the city. As the city's population grows, and new construction projects are built, some of the existing water lines are too small to meet the increased need. In these cases, the city has created the Water Main Line Oversizing Program. This program includes projects that will replace old lines with larger lines, ensur- ing that connectivity and water supply are provided consistently to all water system users. As the Lake Oswego Water Project winds to a close, the city will transition from construction to maintenance of the new lines and facilities the project created. While the city no longer pays approxi- mately$3.1 million each year to purchase water from Portland, the city will incur approximately$2 mil- lion in annual cost to maintain the new water system. In FY 2018 the city will continue construction of the Cach Reservoir. This reservoir will be located on Bull Mountain and will replace temporary pump stations with a permanent station. This project will allow the city to meet the new demand placed on the system by the construction of the new develop- ment in River Terrace. Construction of each new site will place additional maintenance needs on the city's staff. For the water division, these costs are tracked and reviewed regularly. In the current budget, the cost of maintenance of this system did not increase significantly over projection. CAPITAL IMPROVEMENT PLAN-PAGE 223 IMPACT OF CAPITAL IMPROVEMENT PLAN ON OPERATING COSTS Water System Project 6-Year Spend $14,000,444 $12,000,444 $14,444,444 $8,000,400 $6,000,000 $4,000,000 $2,000,000 $- 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 PAGE 224- CITY OF TIGARD PRIORITIZATION AND DEVELOPMENT OF THE CIP Development of the Capital Improvement Plan (CIP) started almost as soon as the prior CIP was adopted. The sources for potential projects include lists of funded and unfunded projects in the prior CIP,master plans, staff-identified needs, citizen and City Council suggestions, and other sources. Projects in the prior CIP that are currently underway but not yet complete are assumed to continue to move forward and do not need to be prioritized. Potential projects are identified and vetted through internal staff meetings, citizen advisory committees, City Council and the Budget Committee. Citizen input is also taken at Budget Committee hearings pri- or to the committee making its recommendations to City Council for final budget adoption. Priority projects are those that best match Strategic Plan goal(s), solve existing system operations and mainte- nance issues, create needed infrastructure to serve new or existing customer demand, and provide dura- ble, sustainable systems. All projects shown in the 6-year CIP plan represent high priorities; an expecta- tion that funding is or likely will be available; and staff project management and delivery capability. Funding sources include city fees, taxes and charges as well as grants and other partner organization contributions. Funding availability assumptions are based on projected revenues, and the known or projected likelihood of acquiring outside grants and contributions. Projects listed for FY 2017-18 have the most secured funds,with outer years having a somewhat lesser level of funding assurance. Grants and partnership efforts are important. When combining the available resources of Tigard and our partners, the city is able to address high-priority infrastructure needs that it cannot fund on its own. The City maintains lists of unfunded projects that can be selected as opportunities arise for new types or new rounds of grants in the future. Additionally, a few high-priority transportation projects are listed in outer years of the CIP that assume applying for and acquiring identified grants if the projects are to proceed. The following paragraphs describe, by project category, the project identification and prioritization pro- cess used to develop this CIP. Streets Projects: Potential street improvement projects and some larger trail development projects are first culled from existing adopted plans including the Transportation System Plan (TSP) and Trail Sys- tem Master Plan. A "qualified list" of such transportation related projects was created using city Strate- gic Vision goals,likelihood of funding availability and safety issues as filtering criteria. Safety projects were automatically given a high priority, as were projects and programs already underway. The Tigard Transportation Advisory Committee (1`1'AC) was then asked to provide input on remaining filtered projects. This stakeholder input, together with staff priorities,was the basis for the transportation pro- jects listed. The TTAC input on trails projects was used as input to overall Parks projects prioritization as described on the following page. CAPITAL IMPROVEMENT PLAN-PAGE 225 PRIORITIZATION AND DEVELOPMENT OF THE CIP Parks Projects: Potential parks and trails projects were compiled by staff from the current CIP, Parks Master Plan,Trail System Master Plan, and newly identified needs from staff. Projects and programs already underway or with committed funding such as grants were automatically given a high priority. The Parks and Recreation Advisory Board (PRAB) and an interdepartmental team of city staff were both then asked to rank remaining compiled projects. A few of the trails projects also had been scored by TTAC as noted above. Scores from PRAB,TTAC and staff were then used to select highest rank- ing projects for the CIP. Water Projects: The funded projects represent staff and master plan priorities. Most projects are those already listed in the previous CIP with funding and schedule updates,plus the addition of financial par- ticipation in the Willamette Raw Water Facility regional project as approved by City Council. Sanitary Sewer Projects: Public Works staff is maintaining and updating a list of needed system repair projects based on ongoing system condition reviews and maintenance records. Priorities for budgeted projects were based upon staff recommendations as well as those from the Sanitary Sewer Master Plan. Stormwater Projects: The funded list represents current ongoing projects and a few staff identified high priorities for projects that respond to known problems with high risks for damage to infrastruc- ture, creeks and adjacent properties if left unaddressed. It is anticipated that more projects (and funding needs) will come out of the Stormwater Master Plan effort that is underway and to be completed sum- mer of 2017. The city has not prepared a master plan in over 30 years. While staff has compiled lists of potential projects,including many listed in prior CIP's and not funded, they lacked a technically sound and policy-driven methodology for prioritization. The Master Plan is intended to provide the policy guidance,prioritized projects list, and costs. The steps used in the CIP development and prioritization process are as follows: 1. Staff compiles lists of potential CIP projects across all systems from master plans, area plans, and the strategic plan. This list is provided to City Council for information and com- ment. 2. Staff and citizen committees rank potential projects. 3. Project rankings are provided to City Council for information and comment. 4. Fund balances and revenue projections prepared by staff. 5. Existing and new high-priority projects are laid out on a draft 6-year CIP schedule based on projected available funding levels. 6. Staff resource loading performed to compare projected CIP project delivery capability with proposed projects. 7. Requested CIP is finalized and submitted to City Manager as part of the proposed budget. 8. Proposed CIP is considered by the Budget Committee in public meetings. 9. First Council Meeting in June—City Council adoption of Capital Improvement Plan. PAGE 226 - CITY OF TIGARD PRIORITIZATION AND DEVELOPMENT OF THE CIP Total FY2018-23 Budget Document (City of Tigard Total Status Project B Project Name Funding Status Funding Source expense only) Project Cost -treet Projects Fully Funded-awarded MSTIP Current 17CIP-12 Bonita/Sequoia Intersection-Traffic Signal funding Gas Tax $ 70,000 $ 670,000 North Dakota Street(Fanno to Tiedeman)Sidewalk and Current 17CIP-22 Bike Lane Fully Funded City Gas Tax $ 1,000,000 $ 100,000 Current 17CIP-25 Tigard Street(Fanno Creek)Bridge Replacement Will request STIP funding Gas Tax $ 1,115,000 $ 4,552,000 Current 95001 Pavement Management Program(PMP) Fully Funded Street Maintenance Fee Program Gas Tax,Underground Utility, Current 95023 Walnut Street Improvements Fully Funded Stormwater&Water $ 1,155,000 $ 7,000,000 Current 95027 Pedestrian and Cyclist Connections Program In Progress Gas Tax Program Tiedeman Avenue Sidewalk(Fanno Creek to Greenburg Current 95038 Road) Will request MSTIP funding Transportation Dev Tax $ 1,250,000 $ 7,000,000 Upper Boones Ferry Road/Durham Road Adaptive Signal In Progress-includes grant Current 95041 Coordination funding Transportation Dev Tax $ 185,000 $ 1,000,000 In Progress-includes grant Gas Tax,City Gas Tax& Current 95042 Commercial Street Sidewalk(Main to Lincoln) funding Storm water $ 205,000 $ 1,305,000 In Progress-includes grant Current 95047 Hunziker Industrial Core/Wall Street funding Outside Funding Source $ - $ 4,713,000 In Progress city funding 1/3 of Current 95048 Roy Rogers Road county project Transportation Dev Tax $ 5,420,410 $ 27,000,000 Fully Funded-includes grant Current 95049 Commercial Street Sidewalk(Lincoln Avenue to 95th Avenu funding Gas Tax $ 31,000 $ 201,000 121st Avenue(Whistlers Lane to Tippitt)Sidewalks and Fully Funded-includes grant Transportation Dev Tax& Current 95050 Bike Lanes funding Underground Utility $ 720,000 $ 5,000,000 Current 95051 72nd Avenue/Tigard Triangle Transportation Study Fully Funded Gas Tax $ 250,000 $ 250,000 Current 95053 Durham Road School 20 When Flashing Fully Funded Gas Tax $ 150,000 $ 150,000 Current 95054 Hall Boulevard/Pfaffle Street New Traffic Signal Fully Funded Transportation SOC $ 1,000,000 $ 1,000,000 Fully Funded-includes grant Current 95056 North Dakota Street(Fanno Creek)Bridge Replacement funding City Gas Tax $ 752,000 Current 95058 Tigard Street Bridge over Fanno Creek-Temporary Repair Fully Funded Gas Tax $ 100,000 $ 100,000 Fully Funded-includes grant Current 97017 Main Street Green Street Retrofit(Phase 2) funding Gas Tax&City Gas Tax $ 1,185,000 $ 2,470,000 New 18CIP-07 Greenburg Road(Tiedeman Avenue to Highway 217) Applying for MSTIP funding Transportation SDC $ 2,000,000 $ 7,900,000 New 18CIP-08 McDonald Street(Hall Boulevard to Pacific Highway) Applying for MSTIP funding Transportation SDC $ 2,100,000 $ 10,125,000 Murdock St.Sidewalk(103rd Ave.to James Templeton New 18CIP-09 Elementary School) Fully Funded City Gas Tax $ 1,020,000 $ 1,720,000 New 18CIP-10 79th Avenue(Bonita Road to Durham Road) Fully Funded Gas Tax $ 300,000 $ 2,300,000 New 18CIP-14 Railroad Crossing Closure(Design Only) Fully Funded Gas Tax $ 510,000 $ 510,000 Fully Funded-includes grant New 18CIP-17 Wall Street/Tech Center Drive Connection funding $ 2,250,000 $ 2,250,000 New 18CIP-30 Trans ortation S stem Plan U date Full Funded Gas Tax $ 200,000 $ 200,000 Unfunded-project will be incorporated into another Unfunded 95043 Hall Boulevard/McDonald Street Improvements project N/A Unfunded 95052 Bridge Assessment and Master Plan Unfunded N/A Project will be completed as Unfunded 95055 Hall Boulevard Study part of 18CIP-30 TSP Update N/A Unfunded 17CIP-19 Hall Boulevard Improvements Unfunded Unknown Unfunded n/a 72nd Avenue Improvements Unfunded Unknown Unfunded n/a Walnut Street(Tiedeman to Hwy 99W) Unfunded Unknown Unfunded n/a 121st Street(Walnut to North Dakota) Unfunded Unknown Unfunded n/a North Dakota Sidewalk-Gallo to 121st Unfunded Unknown Unfunded n/a Hunziker Street(72nd to 77th)Sidewalk Unfunded Unknown Unfunded n/a Hall/Hunziker/Scoffins Intersection Realignment Unfunded Unknown Unfunded n/a Bull Mountain Road(Sidewalks) Unfunded Unknown Unfunded n/a Atlanta Street Extension Unfunded Unknown Unfunded n/a Bull Mountain Road at Price Park and School Unfunded Unknown Unfunded n/a Pacific Highway Bridge over Highway 217 Unfunded Unknown Unfunded n/a 121st Avenue over Summer Creek Unfunded Unknown Unfunded n/a Scoffins(Hall to Ash) Unfunded Unknown Unfunded n/a 78th Avenue(Pfaffle to Spruce) Unfunded Unknown Unfunded n/a 100th Avenue(Pathway) Unfunded Unknown _ Unfunded n/a Bike/Ped Bridge over 1-5 @ Beveland _ Unfunded Unknown Unfunded n/a Bike/Ped Bridge over 1-5 @ Red Rock Creek Unfunded Unknown Unfunded n/a Greenburg Road(Bike Lanes from Hall to Cascade) Unfunded Unknown Unfunded n/a 68th/Atlanta/Haines(Install Traffic Signal) Unfunded Unknown Unfunded n/a 103rd Avenue(McDonald to View Terrace) Unfunded Unknown Unfunded n/a Sattler Sidewalk(complete gap at 9485 and 9565 Sattler) Unfunded Unknown CAPITAL IMPROVEMENT PLAN-PAGE 227 PRIORITIZATION AND DEVELOPMENT OF THE CIP Parks Projects Current 17CIP-02 River Terrace Parks Development Fully Funded Parks SDC $ 750,000 $ 750,000_ Current 17CIP-03 Parks Master Plan Update Fully Funded Parks SOC $ 200,000 $ 200 000 In Progress-partially funded by Current 92013 Fanno Creek Remeander(City/CWS) Clean Water Services Parks SOC,Parks Capital $ 675,000 $ 1,600,000 Current 92016 Dirksen Nature Park-Overall Project In Progress Parks Bond&Parks SDC $ 4,230,000 $ 4,230,000 Urban Forestry,Storm water,& Current 92016-02 Dirksen Nature Park-Oak Savanna Restoration In Progress-Fully Funded Water $ 318,000 $ 318,000_ In Progress-includes grant Current 92016-03 Dirksen Nature Park-Oak Savanna Overlook funding Storm water $ 94,000 $ 94,000_ In Progress-includes grant Current 92016-04 Dirksen Nature Park-Nature Play Areas funding Parks SDC $ 187,000 $ 333 000 In Progress-includes grant Current 92016-05 Dirksen Nature Park-Forested Restoration&Boardwalk funding Parks SDC,Storm water $ 88,500 $ 295,000 In Progress-includes grant Current 92016-06 Dirksen Nature Park-Interpretive Shelter and Restroom funding Parks Bond&Parks SDC $ 284,000 $ 736,000 Dirksen Nature Park-Half Street Improvement& Current 92016-07 Community Trail Fully Funded Transportation CIP $ 1,218,000 $ 1,218,000 Current 92016-08 Dirksen Nature Park-Off Street Parking Lot Fully Funded Parks SDC $ 269,000 $ 269,000_ Dirksen Nature Park-Small Nature Play Area(Parking Current 92016-09 Area on Tigard St.) Fully Funded Parks SDC $ 269,000 $ 269,000 Current 92017 Tree Canopy Replacement Program In Progress Urban Forestry Program Current 92026 Park Land Acquisition In Progress Parks Bond&Parks SOC $ 4,000,000 $ 4,000,000 Current 92028 Downtown Land Acquisition In Progress Parks Capital&Parks Bond $ 1,285,000 $ 1,285,000 Tigard Street Trail and Public Space(Main St.to Tiedeman In Progress-includes grant Current 92034 Ave./Tigard St.) funding Parks Bond&Parks SOC $ 210,000 $ 1,300,000 City of Tigard/Tigard-Tualatin School District Park Current 92035 Development In Progress Parks Bond&Parks SDC $ 226,500 $ 226,500_ Current 92037 Damaged Tree Replacement Program In Progress Urban Forestry Program In Progress-includes grant Current 92046 Fanno Creek Trail Connection(RFFA Grant) funding Parks SDC $ 1,140,000 $ 5,486,000 Current 92051 Tiedeman Crossing/Fanno Creek Trail In Progress Metro Greenspace Grant $ 6600000 Current 92052 Bull Mountain Park Trail In Progress Parks Bond&Parks SDC $ 160,500 $ 160,500 Fanno Creek Trail Alignment Study(Bonita Rd.to Tualatin Current 95057 River) Fully Funded Transportation SDC $ 140,000 $ 140,000 In Progress-includes grant Current 97013-01 Saxony Demolition and Remediation-Property 1 funding Urban Renewal $ 75,000 $ 275,000_ In Progress-includes grant Current 97013-02 Saxony Demolition and Remediation-Property 2 funding Urban Renewal $ 75,000 $ 275,000_ New 17CIP-28 Parks Major Maintenance Program Fully Funded Parks SDC Program General Fund,Gas Tax&Parks New 18CIP-03 Americans with Disabilities Act Transition Plan Fully Funded SDC $ 225,000 $ 225,000 New 18CIP-11 Jack Park Addition Playground Fully Funded Parks Bond $ 45,000 $ 45,000 New 18CIP-12 Steve Street Park Trail Full Funded Parks SDC $ 700,000 $ 700,000 Fanno ree rai esign an onstruction(Boni a o Unfunded 17CIP-17 Tualatin River) Unfunded Unknown Unfunded 92016-10 Dirksen Nature Park-Multi Use Sports Field Unfunded Unknown Unfunded 92016-11 Dirksen Nature Park-Site Interpretive Elements Unfunded Unknown Unfunded n/a Pathfinder Genesis Trail Unfunded Unknown Unfunded n/a 108th Trail to Cook Park Unfunded Unknown Unfunded n/a Summer Creek Trail Unfunded Unknown Unfunded n/a Metzger School Park Unfunded Unknown _ Bonneville Power/Westside Trail-(Barrows to Bull Unfunded n/a Mountain Road) Unfunded Unknown Unfunded n/a Fanno Creek Trail at Scholls and Hiteon Creek Unfunded Unknown _ _ Unfunded n/a Cook Park playground replacement Unfunded Unknown Unfunded n/a Bagan Park Development Unfunded Unknown _ Tualatin River Trail-Handicap assist launch dock at Cook Unfunded n/a Park(grant possible) Unfunded Unknown Colony Creek Trail renovation —Arthur Ct.to Fanno Unfunded n/a Creek Dr. __Unfunded Unknown __ _ Unfunded n/a Fields at Summerlake Park Unfunded Unknown Unfunded n/a Krueger Creek&Summer Creek Unfunded Unknown Unfunded n/a 116th(Tigard-Katherine) Unfunded Unknown Tualatin River Trail-Kayak/Canoe launch at Lasich Unfunded n/a property(grants probable) Unfunded Unknown Unfunded n/a Tualatin River Ped/Bike Bridge-108th/Jurgens Unfunded Unknown Unfunded n/a Tigard Triangle Park/Greenway Acquisition Unfunded Unknown PAGE 228 - CITY OF TIGARD PRIORITIZATION AND DEVELOPMENT OF THE CIP Water Current 17CIP-27 Water Master Plan/SOC Study Fully Funded Water&Water SDC $ 350,000 $ 350,000 Current 96003 Water Meter Replacement Program __ In Progress Water Program Current 96008 Water Main Line Oversizing Program In Progress Water Program Current 96018 Lake Oswego/Tigard Water Partnership In Progress Water,Water SDC&Water CIP $ 163,000,000 $ 163,000,000 Current 96024 Waterline Replacement Program In Progress Water Program Current 96028 Fire Hydrant Replacement Program In Progress Water Program Current 96030 Bull Mountain Road Water Pipeline In Progress Water&Water SDC $ 8,200,000 $ 8,200,000 Current 96031 Fire Flow Improvement Program In Progress Water Program Current 96040 Cach Reservoir and Pump Station Design In Progress Water&Water SDC $ 23,000,000 $ 23,000,000 Current 96046 Red Rock Creek Waterline Relocation In Progress Water $ 477,000 $ 477,000 Current 96047 Canterbury Pump Station In Progress Water $ 250,000 $ 250,000 New 18CIP-01 Willamette Raw Water Facility Participation Fully Funded Water SDC $ 6,800,000 $ 6,800,000 New 18CIP-15 Fonner Street/121st Avenue Valve and Piping Imp. Fully Funded Water $ 1,200,000 $ 1,200,000 Unfunded 96010 Aquifer Storage&Recovery Well#3 Unfunded Aquifer Storage&Recovery Well#2 Electrical Unfunded 96044 Rehabilitation Unfunded Unknow Unfunded n/a 550 Zone Price Reservoir Unfunded nkno Sanitary Sewer Current 17CIP-04 Downtown Sanitary Sewer Line Project Fully Funded Sanitary Sewer $ 305,000 $ 305,000 East Fork Derry Dell Creek(Viewmont Court to Fairhaven Current 17CIP-06 Way) Fully Funded Sanitary Sewer $ 980,000 $ 980,000 Current 93003 Sanitary Sewer Major Maintenance Program Fully Funded Sanitary Sewer Program Sanitary Sewer,Clean Water Current 93013 East Tigard Sewer Replacement Fully Funded Services $ 218,000 $ 1,847,000 Current 93055 Pacific Highway Sanitary Sewer Line Fully Funded Sanitary Sewer $ 340,000 $ 340,000 New 18CIP-19 Fanno Creek Sanitary Siphon Repair Fully Funded Sanitary Sewer&Stormwater $ 290,000 $ 290,000 Unfunded n/a Sewer Rehabilitation Program Unfunded """1111,1Rtary Sewer Krueger Creek(Benchview)Slope Stabilization(Gallin Unfunded n/a Court) Unfunded _ Sanitary Sewer Unfunded n/a Red Rock Creek Remediation Unfunded Sanitary Sewer Unfunded n/a Sanitary Sewer Master Plan Update Unfunded Sanitary Sewer Unfunded n/a Citywide Sanitary Sewer Extension Program Unfunded Sanitary Sewer Unfunded n/a Bonita Trunkline Unfunded Sanitary Sewer Unfunded n/a Shore Drive Trunk D-530 Unfunded Sanitary Sewer Unfunded n/a Varns St.Sewer Reimbursement District __Unfunded Sanitary Sewer Unfunded n/a Commercial Unfunded Sanitary Sewer Unfunded n/a 72nd Ave Lateral Diversion D-130 Unfunded Sanitary Sewer Unfunded n/a Katherine Street Lateral Unfunded Sanitary Sewer funded n/a Summerfield Unfunded Sanitary Sewer Stormwater Current 17CIP-08 Tigard Triangle Storm Implementation Plan/Predesign Fully Funded Stormwater $ 200,000 $ 200,000 Current 93009 Fanno Creek Slope Stabilization(Arthur Court) Fully Funded Stormwater,Sanitary Sewer $ 1,155,000 $ 1,155,000 Current 94001 Storm Drainage Major Maintenance Program In Progress Stormwater Program Current 94016 Slope Stabilization(Derry Dell/118th Court) In Progress Stormwater,Sanitary Sewer $ 1,325,000 $ 1,325,000 Current 94025 Storm Facility Reconstruction(Greenfield Drive) In Progress Stormwater $ 172,000 $ 172,000 Current 94028 Main Street Storm Rehabilitation(Fanny Creek) Fully Funded Stormwater $ 130,000 $ 130,000 Current 94034 Ridgefield Lane Water Quality Facility Repair/Stabilization In Progress Stormwater $ 87,000 $ 87,000 Current 94037 Stormwater Master Plan In Progress Stormwater $ 400,000 $ 400,000 New 18CIP-04 Commercial Sreet Stormwater Facility Fully Funded Stormwater $ 376,000 $ 376,000 New 18CIP-20 124th Avenue/Ann Court Culvert Replacement Fully Funded Stormwater $ 230,000 $ 230,000 New 18CIP-21 Stormwater Rate Study and Audit/Funding Strategy Fully Funded Stormwater $ 100,000 $ 100,000 New 18CIP-23 Bridgeport Distribution Stormline Replacement Fully Funded Stormwater $ 150,000 $ 150,000 New 18CIP-24 Frewing Street Stormline Replacement Fully Funded Stormwater $ 124,000 $ 124,000 -@ I M General Facilities Current 18CIP-26 Public Works Yard Fully Funded General Fund $ 2,145,000 $ 2,145,000 n/a Civic Center Design&Construction Unfunded l General Fund ed n/a Expand Red Rock Conference Room in City Hall Unfunded General Fund Unfunded n/a Expansion of CR-4 including closets and external entrance Unfunded General Fund CAPITAL IMPROVEMENT PLAN-PAGE 229 CAPITAL IMPROVEMENT PLAN - STREETS _� HA RTIRp --- GARDEN HOME RD . Projects 1SCIP-30,95001 and 95027 are city widev 7?/ n a v :sc:45m eROGKMI{N 'i 4ii17CIP-22r.r � NJ E� R 0 1. 0 Y r 95059 Yui f F 21 z ' � Emili f "` 95454 95054 G _ 41914q5050- a 'II18CIP-07 .� SC lic 95058meli ,yr r oir r ir, ,,„ .2,, „,, t � `� 9502 99W ¢ IE 1�rt 95023 o r _.. '911:1:1°-. 'IrO IrTH sT L 9504$ i i — JI -C.. **- L 5 r t .I WAINIlT.S�2. „AL Tx f u*?C hil �j II 1 J �n �' ■ 96051 JY�+;, p. + I 4,1 I y ` t 97017 nor 1 ' 11-f ■ t I r-{ 1 L1 i_ 1 • J ir�1111 ~ - 95047 ; GRA RDE ST • MCpONALD ST 17CIP-l2 4 S -1111 i 1$C1P-17 < �J .; BULL,MOVµUMh&� _. I--. 1 ara ¢ 9i i r n E i I= '.11.r L„:, / F �r 9' a1 f' 95053 I r ll � �7 4 18CIP-09 �I11 Lilt BE r}7= ` .M RD �x� i75 .j ■ _ A. • 4 . s 95041 - rti �I �'r� RRA O M� m � a II l TUALATIN RD r 5 5� O 1 # - /y�� /� O0}1E3 F N'GEERG ST t ,.- 1__---rN r roar. ML, ” .- C lf IL. . ' The City of Tigard N y' T -lG r LAKE I'mr- f • OSWEGO Project LocationsA ,.. �. ❑Tigard City Limits TIGARD fQ F T2 ALATLN _ I j 0 0.5 1 Miles City of Tigard Recommended Capital Improvement Plan FY 2018-23 PAGE 230 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS YTD Projected Projct No. Project Name 2017 2018 2019 2020 2021 2022 2023 Total 17CIP-12 Bonita/Sequoia Intersection- 0 0 0 10,000 30,000 20,000 10,000 70,000 Traffic Signal 17CIP-22 North Dakota Street(Fanno to 0 0 0 230,000 385,000 385,000 0 1,000,000 Tiedeman)Sidewalk and Bike Lane 18CIP-07 Greenburg Road(Tiedeman 0 0 20,000 180,000 600,000 600,000 600,000 2,000,000 Avenue to Highway 217) 18CIP-08 McDonald Street(Hall Boulevard 0 0 0 50,000 250,000 600,000 1,200,000 2,100,000 to Pacific Highway) 18CIP-09 Murdock St.Sidewalk(103rd Ave. 0 0 0 0 20,000 200,000 800,000 1,020,000 to James Templeton Elementary School) 18CIP-10 79th Avenue(Bonita Road to 0 0 0 0 0 20,000 280,000 300,000 Durham Road) 18CIP-17 Wall Street/Tech Center Drive 0 0 390,000 1,860,000 0 0 0 2,250,000 Connection 18CIP-30 Transportation System Plan 0 0 0 100,000 100,000 0 0 200,000 Update 95001 Pavement Management Program 1,985,000 2,350,000 2,600,000 2,700,000 2,800,000 2,900,000 3,000,000 18,335,000 (PMP) 95023 Walnut Street Improvements 431,000 86,000 0 0 0 0 0 517,000 95027 Pedestrian and Cyclist 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,100,000 Connections Program 95038 Tiedeman Avenue Sidewalk 0 0 20,000 130,000 350,000 350,000 400,000 1,250,000 (Fanno Creek to Greenburg Road) 95041 Upper Boones Ferry Road/ 20,000 30,000 0 0 0 0 0 50,000 Durham Road Adaptive Signal Coordination 95042 Commercial Street Sidewalk 24,000 160,000 15,000 0 0 0 0 199,000 (Main to Lincoln) 95047 Hunziker Industrial Core/Wall 650,542 3,424,000 445,000 0 0 0 0 4,519,542 Street 95048 Roy Rogers Road 5,000 905,000 905,000 905,000 900,000 900,000 900,000 5,420,000 95049 Commercial Street Sidewalk 120,500 79,500 0 0 0 0 0 200,000 (Lincoln Avenue to 95th Avenue) 95050 121st Avenue(Whistlers Lane to 0 0 20,000 140,000 220,000 220,000 120,000 720,000 Tippitt)Sidewalks and Bike Lanes 95051 72nd Avenue/Tigard Triangle 0 0 250,000 0 0 0 0 250,000 Transportation Study 95053 Durham Road School 20 When 70,000 80,000 0 0 0 0 0 150,000 Flashing 95054 Hall Boulevard/Pfaffle Street 0 0 0 10,000 110,000 300,000 580,000 1,000,000 New Traffic Signal 95056 North Dakota Street(Fanno 10,000 75,000 155,000 363,000 141,000 8,000 8,000 760,000 Creek)Bridge Replacement CAPITAL IMPROVEMENT PLAN-PAGE 231 CAPITAL IMPROVEMENT PLAN - STREETS 95058 Tigard Street Bridge over Fanno 25,000 75,000 0 0 0 0 0 100,000 Creek-Temporary Repair 95059 Railroad Crossing Closure 10,000 500,000 0 0 0 0 0 510,000 95060 Tigard Street(Fano Creek) 0 10,000 0 25,000 240,000 500,005 340,000 1,115,005 Bridge Replacement 97017 Main Street Green Street Retrofit 0 0 45,000 490,000 1,475,000 459,424 0 2,469,424 (Phase 2) Total Funded 3,651,042 8,074,500 5,165,000 7,493,000 7,921,000 7,762,429 8,538,000 48,604,971 17CIP-12-Bonita/Sequoia Intersection-Traffic Signal Project Need:This is a safety project to address crash history and facilitate traffic flow and pedestrian crossings. Project Description: Construct traffic signal at the intersection of Bonita Road and Sequoia Parkway. Project Results:Traffic signal at intersection. Project Funding: The county has selected this project for Major Streets Transportation Improvement Program(MSTIP)funding and management. Total Project Cost:$670,000 City of Tigard Project Cost: $70,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 10,000 30,000 20,000 10,000 70,000 Total Internal 0 0 0 0 10,000 30,000 20,000 10,000 70,000 Total Project Expense 0 0 0 0 10,000 30,000 20,000 10,000 70,000 REVENUES Revenue Funding Source 200-Gas Tax Fund 0 0 0 0 10,000 30,000 20,000 10,000 70,000 Total Revenue Funding 0 0 0 0 10,000 30,000 20,000 10,000 70,000 Total Revenues 0 0 0 0 10,000 30,000 20,000 10,000 70,000 PAGE 232- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS 17CIP-22-North Dakota Street(Fanno to Tiedeman)Sidewalk and Bike Lane Project Need:There is a lack of sidewalks and bike lanes along North Dakota Street between Tiedeman Avenue and the Fanno Creek Trail. Project Description: Construct sidewalk and bike lane along one side of North Dakota Street from Tiedeman Avenue to the Fanno Creek Trail. The project would need to modify a railroad crossing and would connect to a sidewalk that will be built on a replacement North Dakota bridge over Fanno Creek. Project Results: A viable walking and cycling route using sidewalk and bike lane along North Dakota Street from the Fanno Creek Trail to Tiedeman Avenue. Total Project Cost: $1,000,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 30,000 35,000 35,000 0 100,000 Total Internal 0 0 0 0 30,000 35,000 35,000 0 100,000 External Expenses Project Estimate 0 0 0 0 200,000 350,000 350,000 0 900,000 Total External 0 0 0 0 200,000 350,000 350,000 0 900,000 Total Project Expense 0 0 0 0 230,000 385,000 385,000 0 1,000,000 REVENUES Revenue Funding Source 205-City Gas Tax Fund 0 0 0 0 230,000 385,000 385,000 0 1,000,000 Total Revenue Funding 0 0 0 0 230,000 385,000 385,000 0 1,000,000 Total Revenues 0 0 0 0 230,000 385,000 385,000 0 1,000,000 CAPITAL IMPROVEMENT PLAN-PAGE 233 CAPITAL IMPROVEMENT PLAN - STREETS 18CIP-07-Greenburg Road(Tiedeman Avenue to Highway 217) Project Need:There is a high crash rate in this area.Significant traffic congestion occurs,particularly northbound during the morning rush hour.Other known issues include the lack of a southbound bike lane on Greenburg Road;narrow curb-tight sidewalk along Greenburg Road,and a lack of walking space along Tiedeman Avenue and North Dakota Street approaching Greenburg Road. Project Description:Widen Greenburg Road to include a second northbound lane and bike lanes.The project will build better sidewalks from Tiedeman Avenue to Highway 217 and add a second left turn lane from Tiedeman Avenue onto Greenburg Road.This could include wider sidewalk/path on one side as a section of the Washington Square Loop Trail and a minor reconfiguration of the Tiedeman/North Dakota intersection.The project will include sidewalk along Tiedeman Avenue and North Dakota Street. Project Results:Increased safety for people walking and biking in the area.Additional vehicular capacity will be realised.This project supports the vision statement in the City of Tigard's Strategic Plan:"The most walkable community in the Pacific Northwest..." Project Funding:The city anticipates applying to the county for Major Streets Transportation Improvement Program(MSTIP)funding or other transportation funding source. Total Project Cost:$7,900,000 City of Tigard Project Cost:$2,500,000(includes costs beyond FY 2022/23) Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Project Estimate 0 0 0 20,000 180,000 600,000 600,000 600,000 2,000,000 Total External 0 0 0 20,000 180,000 600,000 600,000 600,000 2,000,000 Total Project Expense 0 0 0 20,000 180,000 600,000 600,000 600,000 2,000,000 REVENUES Revenue Funding Source 405-Transportation 0 0 0 20,000 180,000 600,000 600,000 600,000 2,000,000 Development Tax Total Revenue Funding 0 0 0 20,000 180,000 600,000 600,000 600,000 2,000,000 Other Revenue Source Other 0 0 0 0 0 700,000 700,000 2,000,000 3,400,000 Total Other Revenue 0 0 0 0 0 700,000 700,000 2,000,000 3,400,000 Total Revenues 0 0 0 20,000 180,000 1,300,000 1,300,000 2,600,000 5,400,000 PAGE 234- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS 18CIP-08-McDonald Street(Hall Boulevard to Pacific Highway) Project Need:There is a lack of space to walk along this busy arterial that is a key link in the transportation network.Drivers must wait in busy travel lanes to find gaps to make left turns off of McDonald Street. Project Description:Build a"complete street"with sidewalks,bike lanes and center turn lane where appropriate for safety along McDonald Street from Hall Boulevard to Pacific Highway.The project may include enhancements for pedestrians at crosswalks.This includes the right turn lane for southbound Hall Boulevard at McDonald Street as required by condition of approval during construction of the library.Project will go through FY2024,which is outside this year's six year CIP. Project Results:Increased safety for people walking and biking in the area and the potential for reducing crashes involving vehicles turning or waiting to turn.This project supports the vision statement in the City of Tigard's Strategic Plan:"The most walkable community in the Pacific Northwest..." Project Funding:The city anticipates applying to the county for Major Streets Transportation Improvement Program(MSTIP)funding. Total Project Cost:$10,125,000 City of Tigard Project Cost:$3,125,000(includes costs beyond FY 2022/23) Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Project Estimate 0 0 0 0 50,000 250,000 600,000 1,200,000 2,100,000 Total External 0 0 0 0 50,000 250,000 600,000 1,200,000 2,100,000 Total Project Expense 0 0 0 0 50,000 250,000 600,000 1,200,000 2,100,000 REVENUES Revenue Funding Source 415-Transportation SDC 0 0 0 0 50,000 250,000 600,000 1,200,000 2,100,000 Fund Total Revenue Funding 0 0 0 0 50,000 250,000 600,000 1,200,000 2,100,000 Total Revenues 0 0 0 0 50,000 250,000 600,000 1,200,000 2,100,000 CAPITAL IMPROVEMENT PLAN-PAGE 235 CAPITAL IMPROVEMENT PLAN - STREETS 18CIP-09-Murdock St.Sidewalk(103rd Ave.to James Templeton Elementary School) Project Need:Murdock Street is currently about 22 feet in width.Pedestrians,including school children,typically have to walk in the travel lane. Project Description:This project would construct a six-foot sidewalk and minor roadway widening where necessary along one side of the street from 103rd Avenue to James Templeton Elementary School.Some additional right of way may be necessary and topographic and drainage issues will add complexity to the project. Project Results:Upon completion,the project will provide a safer route to and from the school for this neighborhood.This project supports the vision statement in the City of Tigard's Strategic Plan:"The most walkable community in the Pacific Northwest..." Total Project Cost:$1,720,000(includes costs beyond FY 2022/23) Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Project Estimate 0 0 0 0 0 20,000 200,000 800,000 1,020,000 Total External 0 0 0 0 0 20,000 200,000 800,000 1,020,000 Total Project Expense 0 0 0 0 0 20,000 200,000 800,000 1,020,000 REVENUES Revenue Funding Source 205-City Gas Tax Fund 0 0 0 0 0 20,000 200,000 800,000 1,020,000 Total Revenue Funding 0 0 0 0 0 20,000 200,000 800,000 1,020,000 Total Revenues 0 0 0 0 0 20,000 200,000 800,000 1,020,000 PAGE 236 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS 18CIP-10-79th Avenue(Bonita Road to Durham Road) Project Need:Portions of pavement are about 20 feet wide.Pedestrians typically have to walk in the travel lane in these sections.This project will connect to Durham Elementary School. Project Description:Context-sensitive design to fill in sidewalk gaps and facilitate bicycling along 79th Avenue from Bonita Road to Durham Road.Project will go through FY2024,which is outside this year's six year CIP. Project Results:Pedestrians will no longer be forced to share the roadway in the vehicle travel lane.This project supports the vision statement in the City of Tigard's Strategic Plan:"The most walkable community in the Pacific Northwest..." Total Project Cost:$2,300,000(includes costs beyond FY 2022/23) Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Project Estimate 0 0 0 0 0 0 20,000 280,000 300,000 Total External 0 0 0 0 0 0 20,000 280,000 300,000 Total Project Expense 0 0 0 0 0 0 20,000 280,000 300,000 REVENUES Revenue Funding Source 200-Gas Tax Fund 0 0 0 0 0 0 20,000 280,000 300,000 Total Revenue Funding 0 0 0 0 0 0 20,000 280,000 300,000 Total Revenues 0 0 0 0 0 0 20,000 280,000 300,000 CAPITAL IMPROVEMENT PLAN-PAGE 237 CAPITAL IMPROVEMENT PLAN - STREETS 18CIP-17-Wall Street/Tech Center Drive Connection Project Need: There is insufficient public infrastructure and access that limits the value and economic capacity of the area. Project Description: Completion of a street system from Tech Center Drive to SW Wall Street. The project supports development of adjacent undeveloped lands to achieve higher levels of employment.This street segment was divided off from the Hnnziker Industrial Core/Wall Street project(#95047)to allow for project phasing and different funding sources Project Results: Completion of a new local industrial road and infrastructure to support new development. Project Funding: $520,000 remaining from a$1.5 million state appropriation($980,000 of the appropriation previously allocated to the Wall Street construction from SW Hunziker Road to the existing railroad tracks,CIP project#95047),and the city has applied for an RFFA Freight Grant for up to$1.73 million. Total Project Costs: $2,250,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 30,000 70,000 0 0 0 100,000 Total Internal 0 0 0 30,000 70,000 0 0 0 100,000 External Expenses Design and Engineering 0 0 0 80,000 220,000 0 0 0 300,000 Construction 0 0 0 200,000 1,290,000 0 0 0 1,490,000 Contingency 0 0 0 80,000 280,000 0 0 0 360,000 Total External 0 0 0 360,000 1,790,000 0 0 0 2,150,000 Total Project Expense 0 0 0 390,000 1,860,000 0 0 0 2,250,000 REVENUES Other Revenue Source Other 0 0 0 280,000 1,450,000 0 0 0 1,730,000 Other-State 0 0 0 110,000 410,000 0 0 0 520,000 Appropriation Total Other Revenue 0 0 0 390,000 1,860,000 0 0 0 2,250,000 Total Revenues 0 0 0 390,000 1,860,000 0 0 0 2,250,000 PAGE 238 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS 18CIP-30-Transportation System Plan Update Project Need:Tigard is required by state administrative rule to have a current transportation plan,typically updated every five years.The most recent transportation plan update was prepared in 2008-09. Project Description:Conduct the appropriate community,traffic,and multi-modal transportation analysis.Prepare a draft plan,hold public meetings and hearings,edit the plan as necessary,and obtain City Council adoption of final plan.This project will be managed by Community Development Transportation Planning staff. Project Results:An adopted updated Tigard Transportation System Plan. Total Project Cost:$200,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 10,000 10,000 0 0 20,000 Total Internal 0 0 0 0 10,000 10,000 0 0 20,000 External Expenses Design and Engineering 0 0 0 0 90,000 90,000 0 0 180,000 Total External 0 0 0 0 90,000 90,000 0 0 180,000 Total Project Expense 0 0 0 0 100,000 100,000 0 0 200,000 REVENUES Revenue Funding Source 200-Gas Tax Fund 0 0 0 0 100,000 100,000 0 0 200,000 Total Revenue Funding 0 0 0 0 100,000 100,000 0 0 200,000 Total Revenues 0 0 0 0 100,000 100,000 0 0 200,000 CAPITAL IMPROVEMENT PLAN-PAGE 239 CAPITAL IMPROVEMENT PLAN - STREETS 95001-Pavement Management Program(PMP) Project Need:This project is a continuation of the annual program to preserve or replace portions of one of the city's most valuable resources-its streets and roadways. Project Description: This project,funded by the Street Maintenance Fee,provides for the preservation or replacement of the asphaltic concrete by overlays,crack sealing or slurry sealing.A pavement condition study is then used to determine future project needs.The project also includes upgrades and construction of accessible sidewalk ramps. Projects Results:Paving a few miles of streets and preventive maintenance on about 12 miles of street each year to extend the usable service life of the pavement. Project Funding:Revenue increase from fiscal year 2018 forward reflects a Street Maintenance Fee increase implemented January 1, 2017. Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 56,198 65,000 75,000 80,000 85,000 90,000 95,000 100,000 646,198 Total Internal 56,198 65,000 75,000 80,000 85,000 90,000 95,000 100,000 646,198 External Expenses Design and Engineering 255,000 300,000 375,000 0 0 0 0 0 930,000 Construction 1,450,018 1,520,000 1,900,000 0 0 0 0 0 4,870,018 Project Estimate 0 0 0 2,520,000 2,615,000 2,710,000 2,805,000 2,900,000 13,550,000 Contingency 0 100,000 0 0 0 0 0 0 100,000 Total External 1,705,018 1,920,000 2,275,000 2,520,000 2,615,000 2,710,000 2,805,000 2,900,000 19,450,018 Total Project Expense 1,761,216 1,985,000 2,350,000 2,600,000 2,700,000 2,800,000 2,900,000 3,000,000 20,096,216 REVENUES Revenue Funding Source 412-Street Maintenance 1,761,216 1,985,000 2,350,000 2,600,000 2,700,000 2,800,000 2,900,000 3,000,000 20,096,216 Fund Total Revenue Funding 1,761,216 1,985,000 2,350,000 2,600,000 2,700,000 2,800,000 2,900,000 3,000,000 20,096,216 Total Revenues 1,761,216 1,985,000 2,350,000 2,600,000 2,700,000 2,800,000 2,900,000 3,000,000 20,096,216 PAGE 240 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS 95023-Walnut Street Improvements Project Need:The current section of Walnut Street that fronts Fowler Middle School between 116th Avenue and Tiedeman Avenue is a narrow,two-lane roadway which has not been widened to the Transportation Systems Plan(TSP)standards.This section lacks adequate sidewalks and bike lanes.The all-way stop intersection at 135th Avenue experiences considerable vehicular delays during morning and evening commute times. Project Description:The project will reconstruct and widen the roadway section from 116th Avenue to Tiedeman Avenue.Road improvements include through lanes,a center turn lane,sidewalks and bike lanes,and a traffic control signal that will be installed at 135th Avenue.A new culvert with adequate capacity will be constructed.Utilities will be relocated underground.The project also includes replacing the existing water main and connections. Project Results:Increased safety for children traveling to and from Fowler Middle School,motorists making left turns,pedestrians and cyclists.Additional vehicular capacity will be realized.This project supports the vision statement in the City of Tigard's Strategic Plan: "The most walkable community in the Pacific Northwest..." Project Funding:This is a$7,000,000 Washington County Street project.City of Tigard expenses are for staff time and utility and water work.Please note:this project is tied to CIP#93054 Walnut Street Sanitary Sewer Project.Environmental Permit Compliance to be handled by Washington County. Total Project Cost:$7,000,000 City of Tigard Project Cost:$1,155,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 73,190 50,000 10,000 0 0 0 0 0 133,190 Total Internal 73,190 50,000 10,000 0 0 0 0 0 133,190 External Expenses Construction 0 300,000 0 0 0 0 0 0 300,000 Project Estimate 563,310 0 0 0 0 0 0 0 563,310 Contingency 0 81,000 76,000 0 0 0 0 0 157,000 Total External 563,310 381,000 76,000 0 0 0 0 0 1,020,310 Total Project Expense 636,500 431,000 86,000 0 0 0 0 0 1,153,500 REVENUES Revenue Funding Source 200-Gas Tax Fund 51,500 31,000 5,500 0 0 0 0 0 88,000 411-Underground Utility 537,000 370,000 73,000 0 0 0 0 0 980,000 Fund 510-Stormwater Fund 45,000 30,000 5,000 0 0 0 0 0 80,000 530-Water Fund 3,000 0 2,500 0 0 0 0 0 5,500 Total Revenue Funding 636,500 431,000 86,000 0 0 0 0 0 1,153,500 Total Revenues 636,500 431,000 86,000 0 0 0 0 0 1,153,500 CAPITAL IMPROVEMENT PLAN-PAGE 241 CAPITAL IMPROVEMENT PLAN - STREETS 95027-Pedestrian and Cyclist Connections Program Project Need:Missing sections of sidewalks and bike lanes and difficult crossings are located citywide. Project Description:Projects may include sidewalk/bike lane/pathway construction,crosswalk treatments and minor intersection modifications.Projects will typically cost less than$50,000.Funds from this program can also be used to cover matching funds for eligible grant projects benefitting pedestrians and cyclists. Project Results:Fill gaps in the sidewalk and bike lane network to provide better walking and biking facilities.This project supports the vision statement in the City of Tigard's Strategic Plan:"The most walkable community in the Pacific Northwest..." Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 50,000 40,000 40,000 40,000 40,000 40,000 40,000 290,000 Total Internal 0 50,000 40,000 40,000 40,000 40,000 40,000 40,000 290,000 External Expenses Design and Engineering 0 50,000 0 0 0 0 0 0 50,000 Construction 0 180,000 0 0 0 0 0 0 180,000 Project Estimate 0 0 260,000 260,000 260,000 260,000 260,000 260,000 1,560,000 Contingency 0 20,000 0 0 0 0 0 0 20,000 Total External 0 250,000 260,000 260,000 260,000 260,000 260,000 260,000 1,810,000 Total Project Expense 0 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,100,000 REVENUES Revenue Funding Source 200-Gas Tax Fund 0 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,100,000 Total Revenue Funding 0 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,100,000 Total Revenues 0 300,000 300,000 300,000 300,000 300,000 300,000 300,000 2,100,000 PAGE 242- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS 95038-Tiedeman Avenue Sidewalk(Fanno Creek to Greenburg Road) Project Need:There is currently a lack of sidewalks and bike lanes along Tiedeman Avenue from Greenburg Road to Fanno Creek. Project Description:Build a"complete street"with sidewalks and bike lanes along Tiedeman Avenue from Fanno Creek to Greenburg Road.This would include a traffic signal and/or other improvements at the Tiedeman Avenue/Tigard Street intersection.Associated stormwater infrastructure will be added to treat stormwater runoff.Project will go through FY2024,which is outside this year's six year CIP. Project Results:Pedestrians and cyclists will no longer be forced to share the roadway in the vehicle travel lane.This project supports the vision statement in the City of Tigard's Strategic Plan: The most walkable community in the Pacific Northwest..." Project Funding:The city anticipates applying for county Major Streets Transportation Improvement Program(MSTIP)funds for this project. Total Project Cost:$7,000,000 City of Tigard Project Cost:$1,750,000(includes costs beyond FY 2022/23) Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Project Estimate 0 0 0 20,000 130,000 350,000 350,000 400,000 1,250,000 Total External 0 0 0 20,000 130,000 350,000 350,000 400,000 1,250,000 Total Project Expense 0 0 0 20,000 130,000 350,000 350,000 400,000 1,250,000 REVENUES Revenue Funding Source 405-Transportation 0 0 0 20,000 130,000 350,000 350,000 400,000 1,250,000 Development Tax Total Revenue Funding 0 0 0 20,000 130,000 350,000 350,000 400,000 1,250,000 Other Revenue Source Other 0 0 0 0 0 250,000 1,000,000 2,000,000 3,250,000 Total Other Revenue 0 0 0 0 0 250,000 1,000,000 2,000,000 3,250,000 Total Revenues 0 0 0 20,000 130,000 600,000 1,350,000 2,400,000 4,500,000 CAPITAL IMPROVEMENT PLAN-PAGE 243 CAPITAL IMPROVEMENT PLAN - STREETS 95041-Upper Boones Ferry Road/Durham Road Adaptive Signal Coordination Project Need:Address morning,evening and weekend traffic congestion. Project Description:With 13 traffic signals and two rail crossings,signal coordination could significantly increase vehicular flow and could possibly reduce crash rates.The various types of traffic users(residential,school,major city park,office and retail)make this corridor a particularly good candidate for adaptive signal coordination.This project will install traffic signal coordination that extends along Durham Road,from Boones Ferry to Pacific Highway. Project Results:Signals will operate based on specific vehicular demands rather than on fixed timing programs.If successful,other heavily congested corridors could be similarly equipped. Project Funding:The City of Tigard's responsibility is the local match and oversight for this$1 million project funded from the Federal Surface Transportation Program administered by ODOT and managed by Washington County.Notification of grant was received in May 2013. City's match for construction was advanced to ODOT in fiscal year 2015. Total Project Cost:$1,000,000 City of Tigard Project Cost:$185,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 11,166 10,000 20,000 0 0 0 0 0 41,166 Total Internal 11,166 10,000 20,000 0 0 0 0 0 41,166 External Expenses Construction 122,097 0 0 0 0 0 0 0 122,097 Contingency 0 10,000 10,000 0 0 0 0 0 20,000 Total External 122,097 10,000 10,000 0 0 0 0 0 142,097 Total Project Expense 133,263 20,000 30,000 0 0 0 0 0 183,263 REVENUES Revenue Funding Source 405-Transportation 133,263 20,000 30,000 0 0 0 0 0 183,263 Development Tax Total Revenue Funding 133,263 20,000 30,000 0 0 0 0 0 183,263 Total Revenues 133,263 20,000 30,000 0 0 0 0 0 183,263 PAGE 244- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS 95042-Commercial Street Sidewalk(Main to Lincoln) Project Need:Commercial Street currently lacks sidewalks west of Main Street.This project will connect a large residential neighborhood to downtown Tigard and the Tigard Transit Center.Rather high pedestrian volumes are observed despite the lack of adequate pedestrian facilities.Commercial Street is particularly narrow under this reach of the Pacific Highway overcrossing.There is also a lack of sidewalk along Pacific Highway between Naeve Street and Beef Bend Road. Project Description:This project will construct a sidewalk along one side of Commercial Street from Main Street under the Pacific Highway overcrossing to Lincoln Avenue.The railroad and ODOT may dictate the location of the sidewalk which could result in the roadway being slightly shifted to the southwest so that the sidewalk can be added on the northeast side of the roadway.A pedestrian path connecting Commercial Street to Center Street and sidewalk along the east side of Pacific Highway from Naeve Street to Beef Bend Road will be constructed.This is part of a larger TriMet-managed project to improve access to transit along the Pacific Highway corridor. Project Results:This project improves public safety and access to downtown,to the transit center and along Pacific Highway.This project supports the vision statement in the City of Tigard's Strategic Plan:"The most walkable community in the Pacific Northwest..." Project Funding:This project will be partially funded with the STIP Enhance Project to be done cooperatively with TriMet. The STIP grant will cover$1,305,000 and the city's minimum required match is$134,024. Total Project Cost:$1,305,000 City of Tigard Project Cost:$205,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 4,363 4,000 15,000 15,000 0 0 0 0 38,363 Total Internal 4,363 4,000 15,000 15,000 0 0 0 0 38,363 External Expenses Design and Engineering 32 20,000 0 0 0 0 0 0 20,032 Construction 0 0 125,000 0 0 0 0 0 125,000 Contingency 0 0 20,000 0 0 0 0 0 20,000 Total External 32 20,000 145,000 0 0 0 0 0 165,032 Total Project Expense 4,395 24,000 160,000 15,000 0 0 0 0 203,395 REVENUES Revenue Funding Source 200-Gas Tax Fund 3,916 0 0 0 0 0 0 0 3,916 205-City Gas Tax Fund 0 24,000 160,000 15,000 0 0 0 0 199,000 510-Stormwater Fund 479 0 0 0 0 0 0 0 479 Total Revenue Funding 4,395 24,000 160,000 15,000 0 0 0 0 203,395 Total Revenues 4,395 24,000 160,000 15,000 0 0 0 0 203,395 CAPITAL IMPROVEMENT PLAN-PAGE 245 CAPITAL IMPROVEMENT PLAN - STREETS 95047-Hunziker Industrial Core/Wall Street Project Need: There is insufficient public infrastructure and access that limits the value and economic capacity of this area. Project Description: New public infrastructure improvements to SW Wall Street,providing a new public road from SW Hunziker Road to the existing railroad tracks.The project supports development and redevelopment of adjacent industrial lands to achieve higher levels of employment. Project Results:Completion of a new local industrial road and infrastructure to support new development. Project Funding:Project will be funded by a$2.083 million Economic Development Administration Federal Grant that has been awarded to the city,a developer reimbursement of$1.65 million and$980,000 from a$1.5 million earmark from the state. The remaining $520,000 of the state earmark will be used for future phases of Wall Street,completing this connection with Tech Center Drive. Total Project Cost:$4,713,000 entirely funded by anticipated external sources Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 58,351 50,000 60,000 15,000 0 0 0 0 183,351 Total Internal 58,351 50,000 60,000 15,000 0 0 0 0 183,351 External Expenses Land/Right of Way 0 500,000 0 0 0 0 0 0 500,000 Acquisition Design and Engineering 135,107 100,542 550,000 0 0 0 0 0 785,649 Construction 0 0 2,300,000 430,000 0 0 0 0 2,730,000 Contingency 0 0 514,000 0 0 0 0 0 514,000 Total External 135,107 600,542 3,364,000 430,000 0 0 0 0 4,529,649 Total Project Expense 193,458 650,542 3,424,000 445,000 0 0 0 0 4,713,000 REVENUES Revenue Funding Source 0 0 0 0 0 0 0 0 0 Total Revenue Funding 0 0 0 0 0 0 0 0 0 Other Revenue Source Other-Developer 0 50,000 1,378,000 222,000 0 0 0 0 1,650,000 Contribution Estimate Other-Federal EDA 0 0 1,860,000 223,000 0 0 0 0 2,083,000 Grant Other-State Earmark 193,458 600,542 186,000 0 0 0 0 0 980,000 Total Other Revenue 193,458 650,542 3,424,000 445,000 0 0 0 0 4,713,000 Total Revenues 193,458 650,542 3,424,000 445,000 0 0 0 0 4,713,000 PAGE 246 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS 95048-Roy Rogers Road Project Need:Increased traffic due to River Terrace,South Cooper Mountain and other area development is driving the need for increased capacity on Roy Rogers Road. Project Description: The Roy Rogers Road improvement project will include four vehicle travel lanes from Bull Mountain Road to Scholls Ferry Road,turn lanes as appropriate,pedestrian and bicycle facilities,intersection improvements at the Bull Mountain Road and Scholls Ferry Road intersections and improvements to address connectivity at two additional intersections on Roy Rogers Road including the Lorenzo Lane/Jean Louise Road intersection. Project Results:Widened and improved Roy Rogers Road. Project Funding: County to pay 2/3 of total costs through MSTIP funding.City to pay remaining 1/3 with a cap of$9.0 million to the county in addition to the cost of internal engineering staff time.Funds to be provided to the county over a ten-year period. Total Project Cost: $27,000,000 City of Tigard Project Cost:$9,020,500(includes costs beyond FY 2022/23) Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 410 5,000 5,000 5,000 5,000 0 0 0 20,410 Total Internal 410 5,000 5,000 5,000 5,000 0 0 0 20,410 External Expenses Project Estimate 0 0 900,000 900,000 900,000 900,000 900,000 900,000 5,400,000 Total External 0 0 900,000 900,000 900,000 900,000 900,000 900,000 5,400,000 Total Project Expense 410 5,000 905,000 905,000 905,000 900,000 900,000 900,000 5,420,410 REVENUES Revenue Funding Source 405-Transportation 410 5,000 905,000 905,000 905,000 900,000 900,000 900,000 5,420,410 Development Tax Total Revenue Funding 410 5,000 905,000 905,000 905,000 900,000 900,000 900,000 5,420,410 Total Revenues 410 5,000 905,000 905,000 905,000 900,000 900,000 900,000 5,420,410 CAPITAL IMPROVEMENT PLAN-PAGE 247 CAPITAL IMPROVEMENT PLAN - STREETS 95049-Commercial Street Sidewalk(Lincoln Avenue to 95th Avenue) Project Need:Commercial Street currently lacks sidewalks west of Main Street where it connects a large residential neighborhood to downtown Tigard and the Tigard Transit Center.The pavement on this portion of Commercial Street is currently about 22 feet in width, necessitating pedestrians to either walk in the vehicular travel lanes or across private property. Project Description: Construct sidewalk along the north side of Commercial Street from 95th Avenue to Lincoln Street. This will connect with existing sidewalk along the north side of Commercial Street west of 95th Avenue,and will connect with a cooperative project(with the state and TriMet)to add sidewalk from Lincoln Street under the Pacific Highway bridge and connecting to Main Street. Project Results:Combined with project#95042,this project improves pedestrian safety and access to downtown and the transit center. This project supports the vision statement in the City of Tigards Strategic Plan:"The most walkable community in the Pacific Northwest..." Project Funding:The city has been awarded a Community Development Block Grant(CDBG)to pay$170,000 of the project cost. Total Project Cost: $201,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 990 15,000 10,000 0 0 0 0 0 25,990 Total Internal 990 15,000 10,000 0 0 0 0 0 25,990 External Expenses Land/Right of Way 0 11,000 0 0 0 0 0 0 11,000 Acquisition Design and Engineering 0 30,000 10,000 0 0 0 0 0 40,000 Construction 0 60,000 55,000 0 0 0 0 0 115,000 Contingency 0 4,500 4,500 0 0 0 0 0 9,000 Total External 0 105,500 69,500 0 0 0 0 0 175,000 Total Project Expense 990 120,500 79,500 0 0 0 0 0 200,990 REVENUES Revenue Funding Source 200-Gas Tax Fund 990 15,000 15,000 0 0 0 0 0 30,990 Total Revenue Funding 990 15,000 15,000 0 0 0 0 0 30,990 Other Revenue Source Community Development 0 105,500 64,500 0 0 0 0 0 170,000 Block Grant Total Other Revenue 0 105,500 64,500 0 0 0 0 0 170,000 Total Revenues 990 120,500 79,500 0 0 0 0 0 200,990 PAGE 248 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS 95050-121st Avenue(Whistlers Lane to Tippitt)Sidewalks and Bike Lanes Project Need:121st Avenue is a busy narrow roadway with no place to walk or bike outside the travel lane.This route would otherwise be used by many people to get to and from their neighborhoods.This project is the top priority project for TTAC. Project Description: Construct sidewalks,bike lanes,and landscaped planter strips along 121st Avenue from Whistlers Lane to Tippitt Street,which would complete the sidewalks and bike lanes from Walnut Street to Gaarde Street. We would anticipate this being a context-sensitive design to minimize community impact,with two lanes(no center turn lane)and the planter strip narrowing in constrained areas.Project will go through FY2024,which is outside this year's six year CIP. Project Results:A roadway with bike lanes and sidewalks. Project Funding:This project has been selected for$3.7 million in county Major Street Transportation Improvement Project(MSTIP) funds for design and construction. Total Project Cost: $5,000,000 City of Tigard Project Cost:$740,000(includes costs beyond FY 2022/23) Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 20,000 40,000 40,000 40,000 20,000 160,000 Total Internal 0 0 0 20,000 40,000 40,000 40,000 20,000 160,000 External Expenses Project Estimate 0 0 0 0 100,000 180,000 180,000 100,000 560,000 Total External 0 0 0 0 100,000 180,000 180,000 100,000 560,000 Total Project Expense 0 0 0 20,000 140,000 220,000 220,000 120,000 720,000 REVENUES Revenue Funding Source 405-Transportation 0 0 0 10,000 60,000 60,000 60,000 40,000 230,000 Development Tax 411-Underground Utility 0 0 0 10,000 80,000 160,000 160,000 80,000 490,000 Fund Total Revenue Funding 0 0 0 20,000 140,000 220,000 220,000 120,000 720,000 Total Revenues 0 0 0 20,000 140,000 220,000 220,000 120,000 720,000 CAPITAL IMPROVEMENT PLAN-PAGE 249 CAPITAL IMPROVEMENT PLAN - STREETS 95051-72nd Avenue/Tigard Triangle Transportation Study Project Need: There are many transportation needs in the 72nd Avenue and Tigard Triangle areas and many ideas on how these needs should be addressed. Project Description: This study will determine the ultimate desired configuration of 72nd Avenue from Pacific Highway south to Bonita Road. Existing issues in this area include poor walking and cycling conditions along 72nd Avenue,particularly in the Highway 217 interchange area and near Pacific Highway,and there is a lack of alternate routes. Significant traffic congestion exists,primarily on southbound 72nd Avenue through the Highway 217 interchange.The study will take into account desires and products from the Tigard Triangle planning and code process,current and future traffic data,Southwest Corridor/transit study input,as well as ODOT and other stakeholder input. The goal is to create a walkable,bikeable,transit-oriented,livable,human-scale street cross section and intersection treatment that aligns with our strategic vision,the Triangle Strategic Plan,and the Metro High Capacity Transit Southwest Corridor Land Use Plan.The product will identify and provide conceptual level cost estimates for proposed improvements. Project Results: A conceptual design of 72nd Avenue including the interchange at Highway 217. Total Project Cost:$250,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 40,000 0 0 0 0 40,000 Total Internal 0 0 0 40,000 0 0 0 0 40,000 External Expenses Design and Engineering 0 0 0 210,000 0 0 0 0 210,000 Total External 0 0 0 210,000 0 0 0 0 210,000 Total Project Expense 0 0 0 250,000 0 0 0 0 250,000 REVENUES Revenue Funding Source 200-Gas Tax Fund 0 0 0 250,000 0 0 0 0 250,000 Total Revenue Funding 0 0 0 250,000 0 0 0 0 250,000 Total Revenues 0 0 0 250,000 0 0 0 0 250,000 PAGE 250 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS 95053-Durham Road School 20 When Flashing Project Need:Desire to change Durham Road from"School 20 7:00 a.m.To 5:00 p.m."to"School 20 When Flashing"to enhance pedestrian safety and driver efficiency. Project Description: Convert Durham Road school 20 zones at Tigard High School and Durham Elementary School from"School 20 7:00 a.m.to 5:00 p.m."to"School 20 When Flashing."Requires about 15 electronic signs. Project Results:"School 20 When Flashing"speed zones around Tigard High School and Durham Elementary School,which will improve safety during school arrival/dismissal time and improve traffic flow the rest of the day. Total Project Cost:$150,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 10,000 10,000 0 0 0 0 0 20,000 Total Internal 0 10,000 10,000 0 0 0 0 0 20,000 External Expenses Design and Engineering 0 25,000 15,000 0 0 0 0 0 40,000 Construction 0 35,000 35,000 0 0 0 0 0 70,000 Contingency 0 0 20,000 0 0 0 0 0 20,000 Total External 0 60,000 70,000 0 0 0 0 0 130,000 Total Project Expense 0 70,000 80,000 0 0 0 0 0 150,000 REVENUES Revenue Funding Source 200-Gas Tax Fund 0 70,000 80,000 0 0 0 0 0 150,000 Total Revenue Funding 0 70,000 80,000 0 0 0 0 0 150,000 Total Revenues 0 70,000 80,000 0 0 0 0 0 150,000 CAPITAL IMPROVEMENT PLAN-PAGE 251 CAPITAL IMPROVEMENT PLAN - STREETS 95054-Hall Boulevard/Pfaffle Street New Traffic Signal Project Need:Currently drivers can experience difficulty pulling out from Pfaffle Street onto Hall Boulevard especially during the morning and evening commute hours.The bridge railing to the south and the vertical curve along Hall Boulevard make visibility difficult for drivers turning in either direction from Pfaffle Street.The addition of traffic from the newly-constructed high school has increased these congestive conditions. Project Description:This project will construct a new traffic control signal with appropriate illumination,crosswalks,lengthening and separation of the turn lanes on Pfaffle Street.The project will be complicated by the proximity to the Hall Boulevard/Highway 217 Bridge and the fact that Hall Boulevard is an ODOT controlled facility necessitating agency approval and permits. Project Results:Completion of these improvements will increase safety for vehicles,pedestrians and cyclists using the intersection or traveling to and from the new school,Pacific Highway and Washington Square Regional Center. Project Funding: The city requested but was not selected for county Major Streets Transportation Improvement Program(MSTIP) funding for the project in 2016;all of the project cost is assumed to come from City Transportation SDC funds. Total Project Cost: $1,000,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 10,000 20,000 20,000 20,000 70,000 Total Internal 0 0 0 0 10,000 20,000 20,000 20,000 70,000 External Expenses Design and Engineering 0 0 0 0 0 90,000 0 0 90,000 Project Estimate 0 0 0 0 0 0 280,000 560,000 840,000 Total External 0 0 0 0 0 90,000 280,000 560,000 930,000 Total Project Expense 0 0 0 0 10,000 110,000 300,000 580,000 1,000,000 REVENUES Revenue Funding Source 415-Transportation SDC 0 0 0 0 10,000 110,000 300,000 580,000 1,000,000 Fund Total Revenue Funding 0 0 0 0 10,000 110,000 300,000 580,000 1,000,000 Total Revenues 0 0 0 0 10,000 110,000 300,000 580,000 1,000,000 PAGE 252- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS 95056-North Dakota Street(Fanno Creek)Bridge Replacement Project Need:The structure has deteriorated and needs to be replaced.There is a lack of bike lanes and sidewalk on the bridge. Project Description: This project will replace the existing bridge with a new bridge wide enough to accommodate pedestrians and cyclists along with vehicles. Environmental regulations would require a new bridge to be significantly higher and longer than the current bridge.The project may also reduce flooding over the roadway. Project Results:New bridge with bike lanes and sidewalks. Project Funding:This project will be funded up to$2,950,000 of Statewide Transportation Improvement Program dollars.The grant application includes a city match of up to$800,000. Total Project Cost:$3,729,000 City of Tigard Project Cost: $800,000(includes costs beyond FY 2022/23) Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 10,000 35,000 55,000 70,000 30,000 0 0 200,000 Total Internal 0 10,000 35,000 55,000 70,000 30,000 0 0 200,000 External Expenses Design and Engineering 0 0 40,000 0 0 0 0 0 40,000 Project Estimate 0 0 0 100,000 293,000 100,000 0 0 493,000 Environmental Permit 0 0 0 0 0 11,000 8,000 8,000 27,000 Compliance Total External 0 0 40,000 100,000 293,000 111,000 8,000 8,000 560,000 Total Project Expense 0 10,000 75,000 155,000 363,000 141,000 8,000 8,000 760,000 REVENUES Revenue Funding Source 205-City Gas Tax Fund 0 10,000 75,000 155,000 363,000 141,000 8,000 8,000 760,000 Total Revenue Funding 0 10,000 75,000 155,000 363,000 141,000 8,000 8,000 760,000 Total Revenues 0 10,000 75,000 155,000 363,000 141,000 8,000 8,000 760,000 CAPITAL IMPROVEMENT PLAN-PAGE 253 CAPITAL IMPROVEMENT PLAN - STREETS 95058-Tigard Street Bridge over Fanno Creek-Temporary Repair Project Need:The city has been notified by Oregon Department of Transportation(ODOT)bridge inspectors that the bridge carrying Tigard Street over Fanno Creek has significant deterioration in its structural supports such that the bridge needs to be repaired or closed within the next year. Project Description:Design and construct temporary structural supports to restore the load-carrying capacity of the Tigard Street Bridge over Fanno Creek so that it can remain open for the next several years until a full replacement bridge is funded,designed and constructed. Project Results:The Tigard Street Bridge over Fanno Creek would remain open for the next several years. Total Project Cost:$100,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Design and Engineering 0 7,000 10,000 0 0 0 0 0 17,000 Total Internal 0 7,000 10,000 0 0 0 0 0 17,000 External Expenses Design and Engineering 0 18,000 0 0 0 0 0 0 18,000 Construction 0 0 65,000 0 0 0 0 0 65,000 Total External 0 18,000 65,000 0 0 0 0 0 83,000 Total Project Expense 0 25,000 75,000 0 0 0 0 0 100,000 REVENUES Revenue Funding Source 200-Gas Tax Fund 0 25,000 75,000 0 0 0 0 0 100,000 Total Revenue Funding 0 25,000 75,000 0 0 0 0 0 100,000 Total Revenues 0 25,000 75,000 0 0 0 0 0 100,000 PAGE 254- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS 95059-Railroad Crossing Closure Project Need:An Ash Avenue at-grade crossing of railroad tracks downtown has been a recommendation in the Tigard Downtown Improvement Plan,in City Council goals,and could enhance access to SW Corridor light rail that may travel through downtown Tigard. To achieve an additional at-grade rail crossing,the city would need agreement from ODOT Rail and Portland&Western Railroad,and would likely be required to abandon an existing crossing elsewhere. Project Description:This project presumes,based on prior conversations with permitting agencies,that the city must give up one at- grade rail crossing in order to receive approval for a new at-grade crossing downtown at Ash Avenue. This project would produce planning and design documents required by ODOT Rail and Portland&Western Railroad for closure of an existing city at-grade street crossing at North Dakota Street. The design would include a re-routing of existing streets to maintain street connectivity for autos, bicycles and pedestrians. The planning and design work will include analysis of several alternative street re-routing options to determine the most feasible option with the least disruptive impacts. The exact scope of work,including the required level of design,will be determined during negotiations with the railroad agencies,Tri-met and Metro during the start up phase of this project. Project Results:A design for closure of an existing at-grade railroad crossing that allows for agreement by the railroad agencies that the City can have a new at-grade crossing at Ash Avenue and maintain street connectivity in the North Dakota/Tiedeman Streets area. Total Project Cost:$510,000(Design Only) Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 10,000 75,000 0 0 0 0 0 85,000 Total Internal 0 10,000 75,000 0 0 0 0 0 85,000 External Expenses Design and Engineering 0 0 425,000 0 0 0 0 0 425,000 Total External 0 0 425,000 0 0 0 0 0 425,000 Total Project Expense 0 10,000 500,000 0 0 0 0 0 510,000 REVENUES Revenue Funding Source 200-Gas Tax Fund 0 10,000 500,000 0 0 0 0 0 510,000 Total Revenue Funding 0 10,000 500,000 0 0 0 0 0 510,000 Total Revenues 0 10,000 500,000 0 0 0 0 0 510,000 CAPITAL IMPROVEMENT PLAN-PAGE 255 CAPITAL IMPROVEMENT PLAN - STREETS 95060-Tigard Street(Fanno Creek)Bridge Replacement Project Need:The structure has deteriorated and needs to be replaced.There is a lack of bike lanes on the bridge and a lack of sidewalk along the north side. Project Description: Replace existing Tigard Street Bridge over Fanno Creek with a new structurally sound bridge wide enough to accommodate pedestrians and cyclists(on both sides)along with motor vehicles. Environmental regulations would require a new bridge to be significantly higher and longer than the current bridge,which may necessitate some rework of the existing Fanno Creek Trail just west of the bridge.Construct new sidewalk along the north side of Tigard Street from the bridge to Tiedeman Avenue. Project Results:New bridge with bike lanes and sidewalks and a sidewalk along the north side of Tigard Street. Project Funding:The city anticipates applying for an ODOT Statewide Transportation Improvement Program grant to fund the majority of this project. Total Project Cost:$4,552,000 City of Tigard Project Cost:$1,152,000(includes costs beyond FY 2022/23) Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 10,000 0 15,000 40,000 40,000 27,000 132,000 Total Internal 0 0 10,000 0 15,000 40,000 40,000 27,000 132,000 External Expenses Project Estimate 0 0 0 0 10,000 200,000 460,000 300,000 970,000 Environmental Permit 0 0 0 0 0 0 5 13,000 13,005 Compliance Total External 0 0 0 0 10,000 200,000 460,005 313,000 983,005 Total Project Expense 0 0 10,000 0 25,000 240,000 500,005 340,000 1,115,005 REVENUES Revenue Funding Source 200-Gas Tax Fund 0 0 10,000 0 25,000 240,000 500,000 340,000 1,115,000 Total Revenue Funding 0 0 10,000 0 25,000 240,000 500,000 340,000 1,115,000 Other Revenue Source Other 0 0 0 0 90,000 710,000 1,300,000 1,300,000 3,400,000 Total Other Revenue 0 0 0 0 90,000 710,000 1,300,000 1,300,000 3,400,000 Total Revenues 0 0 10,000 0 115,000 950,000 1,800,000 1,640,000 4,515,000 PAGE 256 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STREETS 97017-Main Street Green Street Retrofit(Phase 2) Project Need:Complete the last phase of Main Street Green Street improvements.This phase is from the railroad tracks north to Scoffins Street. Project Description:The project will extend the improvements completed during Phase 1 to the improvements completed with the Pacific Highway/Main Street/Greenburg Road project.Improvements include new sidewalks,new asphaltic concrete and the collection and treatment of stormwater runoff using low impact development approaches(LIDA). Project Results:With the completion of Phase 2,the entire length of Main Street will be constructed with green street features. Project Funding:Past budget documents showed that the city had MTIP grant monies to help fund this project.These federal funds are being swapped with Tri-Met for a lower amount of non-federal funds,eliminating most federal requirements and reviews. Total Project Cost:$2,470,000 City of Tigard Project Cost:$1,885,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 12,170 0 0 20,000 50,000 50,000 30,000 0 162,170 Total Internal 12,170 0 0 20,000 50,000 50,000 30,000 0 162,170 External Expenses Design and Engineering 179 0 0 25,000 440,000 0 0 0 465,179 Project Estimate 0 0 0 0 0 1,425,000 429,424 0 1,854,424 Total External 179 0 0 25,000 440,000 1,425,000 429,424 0 2,319,603 Total Project Expense 12,349 0 0 45,000 490,000 1,475,000 459,424 0 2,481,773 REVENUES Revenue Funding Source 200-Gas Tax Fund 0 0 0 0 336,000 755,000 75,000 0 1,166,000 205-City Gas Tax Fund 0 0 0 45,000 154,000 420,000 100,000 0 719,000 Total Revenue Funding 0 0 0 45,000 490,000 1,175,000 175,000 0 1,885,000 Other Revenue Source TriMet 0 0 0 0 0 300,000 284,424 0 584,424 Total Other Revenue 0 0 0 0 0 300,000 284,424 0 584,424 Total Revenues 0 0 0 45,000 490,000 1,475,000 459,424 0 2,469,424 CAPITAL IMPROVEMENT PLAN-PAGE 257 CAPITAL IMPROVEMENT PLAN - PARKS 1 L_y \NARTIRp 1 Projects 17CIP-03,92017,92026,92035,92037,92053 and 92055 are city wide. GARDEN HOMER D Project 92028 covers the downtown area. k Project 92046 covers 4 segments of the Fanno Creek Trail. - w Ego W v o� al 2 BROCKMAN ST V LL -,V . lc C Q i lit - „ Ve ■` W w��RD ? a Gr Pork �` a / 11% 04 C T= / l 1 ' ® _ moi■;,.., _ a �� o��s'F£A�p�9 _ r .,,,, , 18CIP-12' i 5c� 92016 �� mg g r Q `. 92051wow. � N 92034 it aLeue m v.�p ■ Park tr u,., • r II 414 AL �054 I s O#:Ns I EMIIIV 1” j t no plisoirerpii.. r ►� -�C mak =ILALS. �E 97013 J N I Will II mmin :4 1 �N�D ST - ~ c ,4 1 17CIP-02 ' �r W ,airirall OLMjr a�vIir 92013 man�:'k o r■■M B.L-Ili 1.1. R 9 P ■r R I I z It - O it EMX i r Ifti ' i. 0011111.5111k BEEF-RE B-RDill. l fi DURNAM-Reili ' ;5057 I /1,441 lot r .., w TUA LATIN RD i da 0 I m �S# WSv IT/ t t um ■ TiGAR'1lAPS BEAVERT+M N-FTS �� / � The Cityof Tigard N �© 9 ii • ' , ,7 Project Locations ■ �� '°'� I�<' II DU'HAM A �_ -1- ' �` Tigard City Limits TIGARD co T!I A- A- !� 0 0.5 1 Miles City of Tigard Recommended Capital Improvement Plan FY 2018-23 PAGE 258 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS YTD Projected Projct No. Project Name 2017 2018 2019 2020 2021 2022 2023 Total 17CIP-02 River Terrace Parks Development 0 0 0 0 250,000 500,000 0 750,000 17CIP-03 Parks Master Plan Update 0 0 0 200,000 0 0 0 200,000 18CIP-12 Steve Street Park and Trail 0 0 0 0 0 60,000 640,000 700,000 92013 Fanno Creek Remeander 15,000 470,000 148,000 0 0 0 0 633,000 (City/CWS) 92016 Dirksen Nature Park-Overall 19,000 6,000 6,000 6,000 6,000 6,000 6,000 55,000 Project 92016-02 Dirksen Nature Park-Oak 110,000 89,000 30,000 0 0 0 0 229,000 Savanna Restoration 92016-03 Dirksen Nature Park-Oak 43,000 48,000 0 0 0 0 0 91,000 Savanna Overlook 92016-04 Dirksen Nature Park-Nature 8,000 20,000 305,000 0 0 0 0 333,000 Play Areas 92016-05 Dirksen Nature Park-Forested 15,000 275,000 0 0 0 0 0 290,000 Wetland Restoration and Boardwalk 92016-06 Dirksen Nature Park- 10,000 190,000 536,000 0 0 0 0 736,000 Interpretive Shelter and Restroom 92016-07 Dirksen Nature Park-Half-Street 0 0 0 0 1,218,000 0 0 1,218,000 Improvement and Community Trail 92016-08 Dirksen Nature Park-Off-Street 0 0 0 0 0 269,000 0 269,000 Parking Lot 92016-09 Dirksen Nature Park-Small 0 0 0 0 0 100,000 0 100,000 Nature Play Area(Parking Area on Tigard St.) 92017 Tree Canopy Replacement 27,000 70,000 80,000 100,000 100,000 100,000 100,000 577,000 Program 92026 Park Land Acquisition 657,000 250,000 700,000 1,800,000 0 0 0 3,407,000 92028 Downtown Land Acquisition 0 1,285,000 0 0 0 0 0 1,285,000 92034 Tigard Street Trail and Public 95,000 930,000 225,000 0 0 0 0 1,250,000 Space(Main St.to Tiedeman Ave. /Tigard St.) 92035 City of Tigard/Tigard-Tualatin 46,000 145,000 35,000 0 0 0 0 226,000 School District Park Development 92037 Damaged Tree Replacement 27,000 40,000 50,000 50,000 50,000 50,000 50,000 317,000 Program 92046 Fanno Creek Trail Connection 60,000 515,000 330,000 125,000 15,000 15,000 30,000 1,090,000 (RFFA Grant) 92051 Tiedeman Crossing/Fanno 260,000 384,627 0 0 0 0 0 644,627 Creek Trail 92052 Bull Mountain Park Trail 102,000 48,000 0 0 0 0 0 150,000 92053 Parks Major Maintenance 0 250,000 250,000 250,000 250,000 250,000 250,000 1,500,000 92054 Jack Park Addition Playground 0 45,000 0 0 0 0 0 45,000 CAPITAL IMPROVEMENT PLAN-PAGE 259 CAPITAL IMPROVEMENT PLAN - PARKS 92055 Americans with Disabilities Act 0 225,000 0 0 0 0 0 225,000 Transition Plan 95057 Fanno Creek Trail Alignment 0 0 0 140,000 0 0 0 140,000 Study(Bonita Road to Tualatin River) 97013-01 Saxony Demolition and 259,000 16,000 0 0 0 0 0 275,000 Remediation(Property 12535 SW Main Street) 97013-02 Saxony Demolition and 259,000 16,000 0 0 0 0 0 275,000 Remediation(Property 12533 SW Main Street) Total Funded 2,012,000 5,317,627 2,695,000 2,671,000 1,889,000 1,350,000 1,076,000 17,010,627 17CIP-02-River Terrace Parks Development Project Need: The River Terrace Community Plan,adopted by City Council in December 2014,recommends that a minimum of two community parks be developed in the River Terrace area. Project Description: The City purchased land just southwest of River Terrace in 2015 that is expected to provide the location for one of the community parks.This project is a place holder for design and construction of park facilities at two sites.The second site would be purchased under project#92026 Park Land Acquisition. Project Results: Two complete community parks in River Terrace. Total Project Cost:$750,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Project Estimate 0 0 0 0 0 250,000 500,000 0 750,000 Total External 0 0 0 0 0 250,000 500,000 0 750,000 Total Project Expense 0 0 0 0 0 250,000 500,000 0 750,000 REVENUES Revenue Funding Source 425-Parks SDC Fund 0 0 0 0 0 250,000 500,000 0 750,000 Total Revenue Funding 0 0 0 0 0 250,000 500,000 0 750,000 Total Revenues 0 0 0 0 0 250,000 500,000 0 750,000 PAGE 260 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 17CIP-03-Parks Master Plan Update Project Need:The current Parks Master Plan was completed in 2009 and is due for updating in 2019.The plan is critical to identify, prioritize and guide parks development across the city through 2030.The plan is also critical to respond to the recreational needs of the city and an expanding urban growth boundary. Project Description:Parks Master Plan Update will include a public input process and gathering of information from key stakeholders. A consultant working with city staff will facilitate and develop a plan for parks that will identify and guide parks infrastructure development and redevelopment needs.The plan will focus on existing and developing areas of Tigard such as River Terrace and Tigard Triangle.This will also include an update to recreation planning in the city.The 5-year plan to start a recreation program will be almost complete and this plan will help form the guidance for recreation programming in the future. Project Results: A planning level document to guide future decisions on park acquisitions,development,recreation programming and facilities and the fiscal impacts for 2020 through approximately 2030. Total Project Cost:$200,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 40,000 0 0 0 40,000 Total Internal 0 0 0 0 40,000 0 0 0 40,000 External Expenses Design and Engineering 0 0 0 0 160,000 0 0 0 160,000 Total External 0 0 0 0 160,000 0 0 0 160,000 Total Project Expense 0 0 0 0 200,000 0 0 0 200,000 REVENUES Revenue Funding Source 425-Parks SDC Fund 0 0 0 0 200,000 0 0 0 200,000 Total Revenue Funding 0 0 0 0 200,000 0 0 0 200,000 Total Revenues 0 0 0 0 200,000 0 0 0 200,000 CAPITAL IMPROVEMENT PLAN-PAGE 261 CAPITAL IMPROVEMENT PLAN - PARKS 18CIP-12-Steve Street Park and Trail Project Need: This project involves the design,construction and installation of a neighborhood park in an area lacking in parks. The park property was purchased with funding from the 2010 park bond,but no funding was identified to develop the park. The trail through the park will connect a couple of small neighborhoods and allow better pedestrian access through the area. Project Descriptions:Preliminary planning was done in 2014 and a concept plan was developed for a future park. This project would construct a trail through the park connecting Steve Street and SW 84th Avenue allowing better pedestrian access. The park development also includes a community garden,a play structure and an open grass lawn area for play. Some of the work would involve improving the turnaround at the end of 84th Avenue,allowing better visibility into the area. Project Results:This project would construct a neighborhood park in an area deficient in park land and amenities. Project Funding: The city will pursue grant opportunities and/or use Parks SDC funds. Total Project Cost:$700,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 0 0 15,000 15,000 30,000 Total Internal 0 0 0 0 0 0 15,000 15,000 30,000 External Expenses Project Estimate 0 0 0 0 0 0 45,000 625,000 670,000 Total External 0 0 0 0 0 0 45,000 625,000 670,000 Total Project Expense 0 0 0 0 0 0 60,000 640,000 700,000 REVENUES Revenue Funding Source 425-Parks SDC Fund 0 0 0 0 0 0 60,000 640,000 700,000 Total Revenue Funding 0 0 0 0 0 0 60,000 640,000 700,000 Total Revenues 0 0 0 0 0 0 60,000 640,000 700,000 PAGE 262- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 92013-Fanno Creek Remeander(City/CWS) Project Need:Clean Water Services(CWS)has proposed a historic stream remeander restoration for a section of Fanno Creek near Ash Avenue.Sections of the Fanno Creek Trail in this area are also currently being undermined by creek bank erosion. Project Description:This joint project with CWS will result in lengthening the stream channel which is recommended in order to lower or eliminate the rate of incision or erosion by decreasing the steepness/slope of the stream bed.This will require the removal and replacement of the Ash Avenue Pedestrian Bridge,replacing it with one designed for better flood passage.The project also includes reconstructing a segment of the Fanno Creek Trail providing for an upgraded trail that is not subject to failures due to creek bank erosion. Project Results:The project will aid in the effort to restore the water quality of Fanno Creek and provides new bridge and trail sections. This project supports the vision statement in the City of Tigard's Strategic Plan:"The most walkable community in the Pacific Northwest..." Project Funding:This is a part of Segment 2 from the Fanno Creek Trail Construction CIP#92046.This is a$1.6 million project that will be mostly funded by Clean Water Services.Tigard must spend a minimum of$430,180 per Memorandum of Understanding with Metro due to spending previous trail funds from Metro on a street project.Tigard funds will pay for the trail and bridge elements. Total Project Cost:$1,600,000 City of Tigard Project Cost:$675,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 4,448 15,000 15,000 8,000 0 0 0 0 42,448 Total Internal 4,448 15,000 15,000 8,000 0 0 0 0 42,448 External Expenses Design and Engineering 37,225 0 50,000 15,000 0 0 0 0 102,225 Construction 0 0 325,000 100,000 0 0 0 0 425,000 Contingency 0 0 80,000 25,000 0 0 0 0 105,000 Total External 37,225 0 455,000 140,000 0 0 0 0 632,225 Total Project Expense 41,673 15,000 470,000 148,000 0 0 0 0 674,673 REVENUES Revenue Funding Source 420-Parks Capital Fund 0 0 336,628 0 0 0 0 0 336,628 425-Parks SDC Fund 41,673 15,000 133,372 148,000 0 0 0 0 338,045 Total Revenue Funding 41,673 15,000 470,000 148,000 0 0 0 0 674,673 Total Revenues 41,673 15,000 470,000 148,000 0 0 0 0 674,673 CAPITAL IMPROVEMENT PLAN-PAGE 263 CAPITAL IMPROVEMENT PLAN - PARKS 92016-Dirksen Nature Park-Overall Project Project Need:Dirksen Nature Park is a 48-acre community park that will be developed over several years with an emphasis on environmental education and community social activities. Project Description:The majority of the property will remain a natural area,with approximately 35 acres being protected under a conservation easement. Project Results:Priority will be balancing the expanded use of the park for public benefit while restoring and maintaining the unique, historic natural features of the site.This project supports the vision statement in the City of Tigard's Strategic Plan:"The most walkable community in the Pacific Northwest..." Project Funding:Actual costs through fiscal year 2016 include the purchase of Summer Creek Park land and design.For details in future year expenses,please see individual projects.Expenses in this overall project category are for general project activities including grant applications,intergovernmental agreement negotiations and annual environmental permit costs. Total Project Cost: $4,230,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 231,686 5,000 5,000 5,000 5,000 5,000 5,000 5,000 266,686 Total Internal 231,686 5,000 5,000 5,000 5,000 5,000 5,000 5,000 266,686 External Expenses Land/Right of Way 3,400,000 0 0 0 0 0 0 0 3,400,000 Acquisition Design and Engineering 541,195 14,000 1,000 1,000 1,000 1,000 1,000 1,000 561,195 Project Estimate 0 0 0 0 0 0 0 0 0 Total External 3,941,195 14,000 1,000 1,000 1,000 1,000 1,000 1,000 3,961,195 Total Project Expense 4,172,881 19,000 6,000 6,000 6,000 6,000 6,000 6,000 4,227,881 REVENUES Revenue Funding Source 0 0 0 0 0 0 0 0 0 421-Parks Bond Fund 3,866,867 0 0 0 0 0 0 0 3,866,867 425-Parks SDC Fund 306,014 19,000 6,000 6,000 6,000 6,000 6,000 6,000 361,014 Total Revenue Funding 4,172,881 19,000 6,000 6,000 6,000 6,000 6,000 6,000 4,227,881 Other Revenue Source 0 0 0 0 0 0 0 0 0 Total Other Revenue 0 0 0 0 0 0 0 0 0 Total Revenues 4,172,881 19,000 6,000 6,000 6,000 6,000 6,000 6,000 4,227,881 PAGE 264- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 92016-02-Dirksen Nature Park-Oak Savanna Restoration Project Description:Nine acres of Dirksen Nature Park houses remnant Oregon White Oak populations. This area is being restored back to a native oak savanna to be used for education and enjoyment by the public. The project has commenced and restoration will continue through fiscal year 2019. Restoration includes removal of non-native trees,shrubs and grasses;planting and establishment of native grasses and wildflowers;planting of additional oak trees;and planting of a native shrub hedge around the savanna to control the influx of non-native seeds. A walking trail through the savanna will be lined with rustic buck and pole fencing made from trees taken down as part of the restoration.Approximately 85%of the oak savanna is a large wetland that receives water from the surrounding neighborhood.Restoration of this savanna will improve stormwater quality in the area. Total Project Cost:$318,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 9,210 10,000 10,000 10,000 0 0 0 0 39,210 Total Internal 9,210 10,000 10,000 10,000 0 0 0 0 39,210 External Expenses Project Estimate 79,098 100,000 79,000 20,000 0 0 0 0 278,098 Total External 79,098 100,000 79,000 20,000 0 0 0 0 278,098 Total Project Expense 88,308 110,000 89,000 30,000 0 0 0 0 317,308 REVENUES Revenue Funding Source 260-Urban Forestry Fund 64,354 96,000 79,000 20,000 0 0 0 0 259,354 510-Stormwater Fund 7,954 10,000 10,000 10,000 0 0 0 0 37,954 530-Water Fund 16,000 4,000 0 0 0 0 0 0 20,000 Total Revenue Funding 88,308 110,000 89,000 30,000 0 0 0 0 317,308 Other Revenue Source 0 0 0 0 0 0 0 0 0 Total Other Revenue 0 0 0 0 0 0 0 0 0 Total Revenues 88,308 110,000 89,000 30,000 0 0 0 0 317,308 CAPITAL IMPROVEMENT PLAN-PAGE 265 CAPITAL IMPROVEMENT PLAN - PARKS 92016-03-Dirksen Nature Park-Oak Savanna Overlook Project Description: Installation of a hard surface overlook at a high point in the Oak Savanna will provide park users an area to experience and view the newly-restored savanna.The overlook will include a walkway and will incorporate a stone veneer seat wall and basalt columns laid sideways to discourage entry into the savanna thus encouraging users to enjoy the resource without disrupting or impacting the health of the wetland.Bronze replicas of animals that live in an oak savanna will be embedded into the paving of the overlook. Project Funding:A portion of this project is funded through a Metro Nature in Neighborhood Grant and funds from the Oregon Department of Environmental Quality. Total Project Cost:$94,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 2,955 10,000 8,000 0 0 0 0 0 20,955 Total Internal 2,955 10,000 8,000 0 0 0 0 0 20,955 External Expenses Construction 0 33,000 31,000 0 0 0 0 0 64,000 Contingency 0 0 9,000 0 0 0 0 0 9,000 Total External 0 33,000 40,000 0 0 0 0 0 73,000 Total Project Expense 2,955 43,000 48,000 0 0 0 0 0 93,955 REVENUES Revenue Funding Source 510-Stormwater Fund 2,955 10,000 8,000 0 0 0 0 0 20,955 Total Revenue Funding 2,955 10,000 8,000 0 0 0 0 0 20,955 Other Revenue Source Department of 0 33,000 0 0 0 0 0 0 33,000 Environmental Quality Nature in Neighborhoods 0 0 40,000 0 0 0 0 0 40,000 Total Other Revenue 0 33,000 40,000 0 0 0 0 0 73,000 Total Revenues 2,955 43,000 48,000 0 0 0 0 0 93,955 PAGE 266 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 92016-04-Dirksen Nature Park-Nature Play Areas Project Description: This project will construct two play areas designed to provide park users with the opportunities to climb,run, jump and build with rocks,logs and other natural features. One area will be designed for toddlers and younger children while the other will provide more challenging natural play elements.The play areas will be sited on the outer edge of the park's mowed playfield bordering a forest. They will be covered in bark chips and adjacent to the future restroom/interpretive shelter. Project Funding:A portion of this project is funded through a Metro Nature in Neighborhood Grant. Total Project Cost:$333,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 8,000 10,000 10,000 0 0 0 0 28,000 Total Internal 0 8,000 10,000 10,000 0 0 0 0 28,000 External Expenses Construction 0 0 10,000 245,000 0 0 0 0 255,000 Contingency 0 0 0 50,000 0 0 0 0 50,000 Total External 0 0 10,000 295,000 0 0 0 0 305,000 Total Project Expense 0 8,000 20,000 305,000 0 0 0 0 333,000 REVENUES Revenue Funding Source 425-Parks SDC Fund 0 8,000 20,000 159,000 0 0 0 0 187,000 Total Revenue Funding 0 8,000 20,000 159,000 0 0 0 0 187,000 Other Revenue Source Nature in Neighborhoods 0 0 0 146,000 0 0 0 0 146,000 Total Other Revenue 0 0 0 146,000 0 0 0 0 146,000 Total Revenues 0 8,000 20,000 305,000 0 0 0 0 333,000 CAPITAL IMPROVEMENT PLAN-PAGE 267 CAPITAL IMPROVEMENT PLAN - PARKS 92016-05-Dirksen Nature Park-Forested Wetland Restoration and Boardwalk Project Description: A forested wetland is located in the center of Dirksen Nature Park. The health of the wetland is threatened by numerous demand trails and the presence of non-native plants. The project will restore and protect the wetland by removing non-native vegetation and abandoning old demand trails,replanting with native emergent vegetation and establishing a new trail and elevated boardwalk. The boardwalk will allow park users an up close and personal look at this watery and unusual wetland. This project originally included a 2nd boardwalk which was eliminated from the current project scope in fiscal year 2017 due to escalating materials and construction costs. Project Funding:A portion of this project is funded through a Metro Nature in Neighborhood Grant Total Project Cost:$295,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 2,477 15,000 10,000 0 0 0 0 0 27,477 Total Internal 2,477 15,000 10,000 0 0 0 0 0 27,477 External Expenses Construction 0 0 245,000 0 0 0 0 0 245,000 Contingency 0 0 20,000 0 0 0 0 0 20,000 Total External 0 0 265,000 0 0 0 0 0 265,000 Total Project Expense 2,477 15,000 275,000 0 0 0 0 0 292,477 REVENUES Revenue Funding Source 425-Parks SDC Fund 0 12,300 54,700 0 0 0 0 0 67,000 510-Stormwater Fund 2,477 2,700 16,300 0 0 0 0 0 21,477 Total Revenue Funding 2,477 15,000 71,000 0 0 0 0 0 88,477 Other Revenue Source Nature in Neighborhoods 0 0 204,000 0 0 0 0 0 204,000 Total Other Revenue 0 0 204,000 0 0 0 0 0 204,000 Total Revenues 2,477 15,000 275,000 0 0 0 0 0 292,477 PAGE 268 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 92016-06-Dirksen Nature Park-Interpretive Shelter and Restroom Project Description:Tigard working with Tualatin Riverkeepers hosts 2,000 student visitors per year to Dirksen Nature Park. The park is currently served by a single stall portable plastic restroom and offers no covered picnic or learning areas. The project will construct a covered interpretive shelter with attached restrooms adjacent to the nature play area. It will incorporate a hard-surfaced pathway to the Fanno Creek trail,benches,picnic tables,a covered awning and all required site utilities. This facility will be designed to accommodate undercover outdoor learning and picnicking and provide a needed gathering area for the park and the adjacent Fanno Creek Trail. Project Funding:The city acquired a State Parks Grant to fund the majority of the project.Additional funding is supplied by remaining city Parks Bond funds and Parks SDCs. Total Project Cost:$736,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 7,000 15,000 20,000 0 0 0 0 42,000 Total Internal 0 7,000 15,000 20,000 0 0 0 0 42,000 External Expenses Design and Engineering 0 3,000 0 0 0 0 0 0 3,000 Construction 0 0 165,000 430,000 0 0 0 0 595,000 Contingency 0 0 10,000 86,000 0 0 0 0 96,000 Total External 0 3,000 175,000 516,000 0 0 0 0 694,000 Total Project Expense 0 10,000 190,000 536,000 0 0 0 0 736,000 REVENUES Revenue Funding Source 421-Parks Bond Fund 0 0 190,000 25,000 0 0 0 0 215,000 425-Parks SDC Fund 0 10,000 0 58,875 0 0 0 0 68,875 Total Revenue Funding 0 10,000 190,000 83,875 0 0 0 0 283,875 Other Revenue Source Other-State Parks Grant 0 0 0 452,125 0 0 0 0 452,125 Total Other Revenue 0 0 0 452,125 0 0 0 0 452,125 Total Revenues 0 10,000 190,000 536,000 0 0 0 0 736,000 CAPITAL IMPROVEMENT PLAN-PAGE 269 CAPITAL IMPROVEMENT PLAN - PARKS 92016-07-Dirksen Nature Park-Half-Street Improvement and Community Trail Project Description: A land use condition of the development of Dirksen Nature Park requires half-street improvements to Tigard Street. This project will meet those requirements by widening the street,undergrounding overhead utilities,installing water quality swales, planting street trees,installing irrigation and adding street lighting. The entry to the Nature Center will also be relocated as part of the project to accommodate the half-street improvement and to reduce slopes into the facility. The new entry drive may be constructed from pervious material to meet water quality requirements. The project will also construct a 10'wide multi-use pathway that is part of the Summer Creek Trail identified in the City's Trails Master Plan. Improvements will extend from the western end of the property and terminate just before the Tigard Street Bridge. Total Project Cost: $1,220,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 0 63,000 0 0 63,000 Total Internal 0 0 0 0 0 63,000 0 0 63,000 External Expenses Project Estimate 0 0 0 0 0 1,155,000 0 0 1,155,000 Total External 0 0 0 0 0 1,155,000 0 0 1,155,000 Total Project Expense 0 0 0 0 0 1,218,000 0 0 1,218,000 REVENUES Revenue Funding Source 460-Transportation CIP 0 0 0 0 0 1,218,000 0 0 1,218,000 Fund Total Revenue Funding 0 0 0 0 0 1,218,000 0 0 1,218,000 Total Revenues 0 0 0 0 0 1,218,000 0 0 1,218,000 PAGE 270 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 92016-08-Dirksen Nature Park-Off-Street Parking Lot Project Description: This project includes the construction of a parking lot adjacent to Tigard Street. Amenities include a 5'wide perimeter sidewalk,landscaping,irrigation and lighting. Total Project Cost: $269,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 0 0 27,000 0 27,000 Total Internal 0 0 0 0 0 0 27,000 0 27,000 External Expenses Project Estimate 0 0 0 0 0 0 242,000 0 242,000 Total External 0 0 0 0 0 0 242,000 0 242,000 Total Project Expense 0 0 0 0 0 0 269,000 0 269,000 REVENUES Revenue Funding Source 425-Parks SDC Fund 0 0 0 0 0 0 269,000 0 269,000 Total Revenue Funding 0 0 0 0 0 0 269,000 0 269,000 Total Revenues 0 0 0 0 0 0 269,000 0 269,000 CAPITAL IMPROVEMENT PLAN-PAGE 271 CAPITAL IMPROVEMENT PLAN - PARKS 92016-09-Dirksen Nature Park-Small Nature Play Area(Parking Area on Tigard St.) Project Description: This project will construct a nature play area adjacent to the future off-street parking area on Tigard Street. This small play area is intended to provide an area for younger children to freely play without disturbing the natural features of the park. Located near parking,it will not require a long walk. Total Project Cost:$100,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 0 0 16,000 0 16,000 Total Internal 0 0 0 0 0 0 16,000 0 16,000 External Expenses Project Estimate 0 0 0 0 0 0 84,000 0 84,000 Total External 0 0 0 0 0 0 84,000 0 84,000 Total Project Expense 0 0 0 0 0 0 100,000 0 100,000 REVENUES Revenue Funding Source 425-Parks SDC Fund 0 0 0 0 0 0 100,000 0 100,000 Total Revenue Funding 0 0 0 0 0 0 100,000 0 100,000 Total Revenues 0 0 0 0 0 0 100,000 0 100,000 PAGE 272- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 92017-Tree Canopy Replacement Program Project Need:Replacing lost tree canopy along stream corridors,school grounds,streets or other locations where canopy replacement is needed. Project Description:The Canopy Replacement Program is funded by developers who remove trees but are unable to meet tree replacement stands rds or requirements.Tigard residents may request free tree(s)via the Free Street Tree Program,which is part of the Tree Canopy Replacement Program. Throughout the fall and winter,the city will deliver and plant these trees.In the spring,after completion of the program,the city will pursue planting opportunities in other areas.These funds can also be used to maintain prior plantings during the establishment period when additional care is needed. Project Results:Maintaining a balance in the number of trees removed during development and improving the quality/quantity of trees in neighborhoods and other suitable areas. Project Funding:Some of this program's funding for fiscal year 2016-2018 is being applied to Dirksen Nature Park Oak Savanna Restoration. Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Construction 0 27,000 70,000 80,000 100,000 100,000 100,000 100,000 577,000 Total External 0 27,000 70,000 80,000 100,000 100,000 100,000 100,000 577,000 Total Project Expense 0 27,000 70,000 80,000 100,000 100,000 100,000 100,000 577,000 REVENUES Revenue Funding Source 260-Urban Forestry Fund 0 27,000 70,000 80,000 100,000 100,000 100,000 100,000 577,000 Total Revenue Funding 0 27,000 70,000 80,000 100,000 100,000 100,000 100,000 577,000 Total Revenues 0 27,000 70,000 80,000 100,000 100,000 100,000 100,000 577,000 CAPITAL IMPROVEMENT PLAN-PAGE 273 CAPITAL IMPROVEMENT PLAN - PARKS 92026-Park Land Acquisition Project Need:Identify and acquire park land. Project Description:Funding is to purchase new park land including the purchase of two community parks in River Terrace. Project Results:Additional park land.Parks and properties that have been purchased as a result of the bond include:Summer Creek#1 and#2(Dirksen Nature Park),Potso,Sunrise,Bull Mountain,Fields,Eiswerth,Bagan,Steve Street and Lasich. Project Funding:Once the Park Bond Funds are expended,funding will come from Parks SDCs and other funding sources. Total Project Cost: $4,000,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 7,281 0 0 0 0 0 0 0 7,281 Total Internal 7,281 0 0 0 0 0 0 0 7,281 External Expenses Land/Right of Way 522,771 657,000 250,000 700,000 1,800,000 0 0 0 3,929,771 Acquisition Total External 522,771 657,000 250,000 700,000 1,800,000 0 0 0 3,929,771 Total Project Expense 530,052 657,000 250,000 700,000 1,800,000 0 0 0 3,937,052 REVENUES Revenue Funding Source 421-Parks Bond Fund 522,771 42,000 0 0 0 0 0 0 564,771 425-Parks SDC Fund 7,281 615,000 250,000 700,000 1,800,000 0 0 0 3,372,281 Total Revenue Funding 530,052 657,000 250,000 700,000 1,800,000 0 0 0 3,937,052 Total Revenues 530,052 657,000 250,000 700,000 1,800,000 0 0 0 3,937,052 PAGE 274- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 92028-Downtown Land Acquisition Project Need:Purchase park sites within the downtown Tigard area. Project Description:Part of the$17,000,000 Parks Bond was set aside to purchase and develop property for parks within the downtown area. Project Results:Downtown Tigard property which will be developed for park purposes. Total Project Cost: $1,285,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Land/Right of Way 0 0 1,285,000 0 0 0 0 0 1,285,000 Acquisition Total External 0 0 1,285,000 0 0 0 0 0 1,285,000 Total Project Expense 0 0 1,285,000 0 0 0 0 0 1,285,000 REVENUES Revenue Funding Source 420-Parks Capital Fund 0 0 0 0 0 0 0 0 0 421-Parks Bond Fund 0 0 1,285,000 0 0 0 0 0 1,285,000 Total Revenue Funding 0 0 1,285,000 0 0 0 0 0 1,285,000 Total Revenues 0 0 1,285,000 0 0 0 0 0 1,285,000 CAPITAL IMPROVEMENT PLAN-PAGE 275 CAPITAL IMPROVEMENT PLAN - PARKS 92034-Tigard Street Trail and Public Space(Main St.to Tiedeman Ave./Tigard St.) Project Need:Repurpose an existing and inactive rail corridor to a beneficial multi-modal public use. Project Description:The city has signed a lease for the use of the inactive railroad corridor from Tiedeman Avenue to Main Street.This project will create a bike/pedestrian path and amenities including fencing,lighting,landscaping and a public plaza area.This project is related to a fiscal year 2016 Lighter Quicker Cheaper project which used porous paving material to create a pathway in advance of the full project Project Results:Improved pedestrian and cycle access to downtown Tigard,the Tigard Transit Center,the Fanno Creek and Summer Creek Trails and Dirksen Nature Park.This project supports the vision statement in the City of Tigard's Strategic Plan:'The most walkable community in the Pacific Northwest..." Project Funding:The city is to receive Connect Oregon VI Grant funding which will support the project,supplemented by a match from Washington County and city match from Parks SDC,Parks Bond and Urban Renewal. Total Project Cost:$1,300,000 City of Tigard Project Cost:$210,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 9,879 40,000 40,000 10,000 0 0 0 0 99,879 Total Internal 9,879 40,000 40,000 10,000 0 0 0 0 99,879 External Expenses Public Involvement 0 5,000 5,000 0 0 0 0 0 10,000 Design and Engineering 39,050 50,000 125,000 25,000 0 0 0 0 239,050 Construction 0 0 650,000 162,000 0 0 0 0 812,000 Contingency 0 0 110,000 28,000 0 0 0 0 138,000 Total External 39,050 55,000 890,000 215,000 0 0 0 0 1,199,050 Total Project Expense 48,929 95,000 930,000 225,000 0 0 0 0 1,298,929 REVENUES Revenue Funding Source 421-Parks Bond Fund 42,244 0 0 0 0 0 0 0 42,244 425-Parks SDC Fund 6,685 55,000 45,000 60,000 0 0 0 0 166,685 Total Revenue Funding 48,929 55,000 45,000 60,000 0 0 0 0 208,929 Other Revenue Source Connect Oregon VI 0 40,000 655,000 5,000 0 0 0 0 700,000 Urban Renewal Capital 0 0 150,000 0 0 0 0 0 150,000 Improvement Washington County 0 0 80,000 160,000 0 0 0 0 240,000 MS liP Total Other Revenue 0 40,000 885,000 165,000 0 0 0 0 1,090,000 Total Revenues 48,929 95,000 930,000 225,000 0 0 0 0 1,298,929 PAGE 276 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 92035-City of Tigard/Tigard-Tualatin School District Park Development Project Need:The Tigard-Tualatin School District has land that could be developed for shared park uses.For example,the Metzger area is short on park amenities.The Tigard Park System Master Plan recommends that the city fund the needed improvements to the field at Metzger School.In addition,once the improvements are completed,the park will be used by the public when not in use by the school district. Project Description: This project provides funding for a partnership between the city and the Tigard-Tualatin School District. The project supports an IGA between the school district and the City of Tigard for public use of school property. The field area north of Metzger School is the first site targeted for field and picnic improvements in an area that can use more park amenities.More school partnering projects may be targeted in the future. Project Results:Increased park amenities. Total Project Cost: $226,500 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Project Estimate 230 46,000 145,000 35,000 0 0 0 0 226,230 Total External 230 46,000 145,000 35,000 0 0 0 0 226,230 Total Project Expense 230 46,000 145,000 35,000 0 0 0 0 226,230 REVENUES Revenue Funding Source 421-Parks Bond Fund 230 46,000 0 0 0 0 0 0 46,230 425-Parks SDC Fund 0 0 145,000 35,000 0 0 0 0 180,000 Total Revenue Funding 230 46,000 145,000 35,000 0 0 0 0 226,230 Total Revenues 230 46,000 145,000 35,000 0 0 0 0 226,230 CAPITAL IMPROVEMENT PLAN-PAGE 277 CAPITAL IMPROVEMENT PLAN - PARKS 92037-Damaged Tree Replacement Program Project Need:Replacement for large trees lost due to damage,disease and other circumstances. Project Description:Large trees are planted citywide where additional tree canopy is needed. Project Results:Increased quality and quantity of large trees and tree canopy. Project Funding:Some of this program's funding for fiscal year 2016-2018 is being applied to Dirksen Nature Park Oak Savanna Restoration. Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Construction 0 27,000 40,000 50,000 50,000 50,000 50,000 50,000 317,000 Total External 0 27,000 40,000 50,000 50,000 50,000 50,000 50,000 317,000 Total Project Expense 0 27,000 40,000 50,000 50,000 50,000 50,000 50,000 317,000 REVENUES Revenue Funding Source 260-Urban Forestry Fund 0 27,000 40,000 50,000 50,000 50,000 50,000 50,000 317,000 Total Revenue Funding 0 27,000 40,000 50,000 50,000 50,000 50,000 50,000 317,000 Total Revenues 0 27,000 40,000 50,000 50,000 50,000 50,000 50,000 317,000 PAGE 278 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 92046-Fanno Creek Trail Connection(RFFA Grant) Project Need:Construct segments of the Fanno Creek Trail. Project Description:This project constructs four segments of the Fanno Creek Trail.Segment 1-Grant Avenue to Woodard Park, Segment 2-Ash Avenue to Hall Boulevard,Segment 3-City Library to Bonita Road,Segment 4-85th Avenue(south of Durham Road) to the Tualatin River.There is a separate CIP(#92013-The Fanno Creek Remeander)which will realign the trail from Main Street to Ash Avenue. Project Results:All segments of the Fanno Creek Trail within Tigard will be complete except for the segment from Bonita Road to the Tualatin River.This project supports the vision statement in the City of Tigards Strategic Plan:"The most walkable community in the Pacific Northwest..." Project Funding:The project will be funded by Regional Flexible Funds(RFFA)grant federal dollars that will require coordination with Metro and Oregon Department of Transportation.Minimum city matching contribution is$497,877,total project cost includes $4,350,000 RFFA grant and reflects anticipated additional cost for the complete project. Total Project Cost:$5,486,000 City of Tigard Project Cost: $1,140,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 37,872 50,000 60,000 50,000 10,000 0 0 0 207,872 Total Internal 37,872 50,000 60,000 50,000 10,000 0 0 0 207,872 External Expenses Land/Right of Way 0 0 150,000 0 0 0 0 0 150,000 Acquisition Design and Engineering 0 10,000 125,000 0 0 0 0 0 135,000 Construction 7,911 0 180,000 250,000 100,000 0 0 0 537,911 Environmental Permit 0 0 0 30,000 15,000 15,000 15,000 30,000 105,000 Compliance Total External 7,911 10,000 455,000 280,000 115,000 15,000 15,000 30,000 927,911 Total Project Expense 45,783 60,000 515,000 330,000 125,000 15,000 15,000 30,000 1,135,783 REVENUES Revenue Funding Source 425-Parks SDC Fund 45,783 60,000 515,000 330,000 125,000 15,000 15,000 30,000 1,135,783 Total Revenue Funding 45,783 60,000 515,000 330,000 125,000 15,000 15,000 30,000 1,135,783 Total Revenues 45,783 60,000 515,000 330,000 125,000 15,000 15,000 30,000 1,135,783 CAPITAL IMPROVEMENT PLAN-PAGE 279 CAPITAL IMPROVEMENT PLAN - PARKS 92051-Tiedeman Crossing/Fanno Creek Trail Project Need:The Fanno Creek trail near Tiedeman Avenue has gaps creating safety issues including a dangerous connection to the Tiedeman Avenue sidewalk. Project Description: With the Open Spaces Bond Measure,Metro is funding the design and construction of the Tiedeman Connection gap in the Fanno Creek Trail.The project will realign the trail near Tiedeman Avenue to address safety issues.Construction will include a new pedestrian bridge over Fanno Creek. Project Results: A safer and complete trail connection. Project Funding:Metro is funding the entire cost. Total Project Cost:$660,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 15,260 30,000 20,000 0 0 0 0 0 65,260 Total Internal 15,260 30,000 20,000 0 0 0 0 0 65,260 External Expenses Design and Engineering 113 200,000 0 0 0 0 0 0 200,113 Construction 0 0 304,627 0 0 0 0 0 304,627 Environmental Permit 0 20,000 0 0 0 0 0 0 20,000 Compliance Contingency 0 10,000 60,000 0 0 0 0 0 70,000 Total External 113 230,000 364,627 0 0 0 0 0 594,740 Total Project Expense 15,373 260,000 384,627 0 0 0 0 0 660,000 REVENUES Other Revenue Source Metro Greenspace 15,373 260,000 384,627 0 0 0 0 0 660,000 Total Other Revenue 15,373 260,000 384,627 0 0 0 0 0 660,000 Total Revenues 15,373 260,000 384,627 0 0 0 0 0 660,000 PAGE 280 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 92052-Bull Mountain Park Trail Project Need:Pedestrian access connecting two roads through a neighborhood park and providing access to the amenities that the Friends of Bull Mountain Park are building. Project Description: Cooperative efforts with Friends of Bull Mountain Park to design and construct a paved ADA accessible trail through Bull Mountain Park from Woodshire Lane to Alpine Crest Way.This will include necessary stormwater management features. Project Results: Paved trail connection through the park. This project supports the vision statement in the City of Tigard's Strategic Plan:"The most walkable community in the Pacific Northwest..."City funding helps serve as a match for the Friends of Bull Mountain Park Nature in Neighborhood Grant from Metro. Total Project Cost:$160,500 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 10,326 20,000 5,000 0 0 0 0 0 35,326 Total Internal 10,326 20,000 5,000 0 0 0 0 0 35,326 External Expenses Design and Engineering 0 12,000 3,000 0 0 0 0 0 15,000 Construction 0 70,000 40,000 0 0 0 0 0 110,000 Total External 0 82,000 43,000 0 0 0 0 0 125,000 Total Project Expense 10,326 102,000 48,000 0 0 0 0 0 160,326 REVENUES Revenue Funding Source 421-Parks Bond Fund 0 0 40,000 0 0 0 0 0 40,000 425-Parks SDC Fund 10,326 102,000 8,000 0 0 0 0 0 120,326 Total Revenue Funding 10,326 102,000 48,000 0 0 0 0 0 160,326 Total Revenues 10,326 102,000 48,000 0 0 0 0 0 160,326 CAPITAL IMPROVEMENT PLAN-PAGE 281 CAPITAL IMPROVEMENT PLAN - PARKS 92053-Parks Major Maintenance Project Need: There are major park and open space improvement projects,including deferred maintenance,that require additional resources beyond what can be accomplished with existing park maintenance resources.These projects will allow for the safe use of park and open space facilities. Project Description: This project includes infrastructure repair and replacement of such amenities as trails,bridges,irrigation systems and buildings. A high-priority trail repair/reconstruction project to be completed early in this program will be the Tualatin River Trail (Cook Park to 108th Avenue).Other potential projects include:Fanno Creek Trail improvements,Colony Creek Trail improvements, playground enhancements,irrigation improvements,tennis and basketball court resurfacing and field improvements.Priorities will be set for the projects based on factors such as:safety,amount of use,coordination with other projects and availability of matching funds. Project Results: The ability to maintain the parks that have been purchased. Project Funding:The primary funding source is Parks SDC Reimbursement. Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 50,000 50,000 50,000 50,000 50,000 50,000 300,000 Total Internal 0 0 50,000 50,000 50,000 50,000 50,000 50,000 300,000 External Expenses Project Estimate 0 0 200,000 200,000 200,000 200,000 200,000 200,000 1,200,000 Total External 0 0 200,000 200,000 200,000 200,000 200,000 200,000 1,200,000 Total Project Expense 0 0 250,000 250,000 250,000 250,000 250,000 250,000 1,500,000 REVENUES Revenue Funding Source 425-Parks SDC Fund 0 0 250,000 250,000 250,000 250,000 250,000 250,000 1,500,000 Total Revenue Funding 0 0 250,000 250,000 250,000 250,000 250,000 250,000 1,500,000 Total Revenues 0 0 250,000 250,000 250,000 250,000 250,000 250,000 1,500,000 PAGE 282- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 92054-Jack Park Addition Playground Project Need: The addition to Jack Park was constructed in 2013-14. Funding was limited and the project was not completed as designed. Though the play area was completed and wood chips were installed,the play equipment was not purchased. Project Description:This project includes the purchase and installation of play equipment near the already-constructed trail,community gardens and a seating area on the south end of the park. The already-constructed play area is near the TVFR Station 50 entrance to the park and is ready for the installation of play equipment. Project Results:Play equipment for a tot lot will be purchased and installed to complete the Jack Park development. Total Project Cost:$45,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Construction 0 0 45,000 0 0 0 0 0 45,000 Total External 0 0 45,000 0 0 0 0 0 45,000 Total Project Expense 0 0 45,000 0 0 0 0 0 45,000 REVENUES Revenue Funding Source 421-Parks Bond Fund 0 0 45,000 0 0 0 0 0 45,000 Total Revenue Funding 0 0 45,000 0 0 0 0 0 45,000 Total Revenues 0 0 45,000 0 0 0 0 0 45,000 CAPITAL IMPROVEMENT PLAN-PAGE 283 CAPITAL IMPROVEMENT PLAN - PARKS 92055-Americans with Disabilities Act Transition Plan Project Need:The city must complete an up-to-date Americans with Disabilities Act(ADA)Transition Plan. Project Description:The ADA Transition Plan will focus primarily on accessibility and barrier removal needs in the city transportation, parks and facilities(buildings)systems.The city has previously completed accessibility and condition inventories of some parts of these systems.This data will be utilized in this effort.The Plan will also integrate and coordinate the schedule of needed improvements with ongoing and planned projects such as the Pavement Management Program. Project Results:A transition plan with prioritized actions,status,cost estimates and schedule.This project supports the vision statement in the City of Tigard's Strategic Plan:"The most walkable community in the Pacific Northwest where people of all ages and abilities enjoy healthy and interconnected lives." Total Project Cost:$225,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 25,000 0 0 0 0 0 25,000 Total Internal 0 0 25,000 0 0 0 0 0 25,000 External Expenses Design and Engineering 0 0 150,000 0 0 0 0 0 150,000 Contingency 0 0 50,000 0 0 0 0 0 50,000 Total External 0 0 200,000 0 0 0 0 0 200,000 Total Project Expense 0 0 225,000 0 0 0 0 0 225,000 REVENUES Revenue Funding Source 100-General Fund 0 0 25,000 0 0 0 0 0 25,000 200-Gas Tax Fund 0 0 100,000 0 0 0 0 0 100,000 425-Parks SDC Fund 0 0 100,000 0 0 0 0 0 100,000 Total Revenue Funding 0 0 225,000 0 0 0 0 0 225,000 Total Revenues 0 0 225,000 0 0 0 0 0 225,000 PAGE 284- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 95057-Fanno Creek Trail Alignment Study(Bonita Road to Tualatin River) Project Need: This section of Fanno Creek Trail was originally envisioned as an on-street trail alignment on SW 74th Avenue. Subsequent review suggests that the constrained nature of the 74th Avenue right-of-way and adjacent properties will not readily accommodate widening for a trail. Project Description: This study will involve local stakeholders and other partners in evaluating alternate alignment options along Fanno Creek and include development of a conceptual recommended trail alignment. Project Results:This will provide the materials necessary for applying for potential grant funding for design and construction. Total Project Cost:$140,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 30,000 0 0 0 30,000 Total Internal 0 0 0 0 30,000 0 0 0 30,000 External Expenses Design and Engineering 0 0 0 0 110,000 0 0 0 110,000 Total External 0 0 0 0 110,000 0 0 0 110,000 Total Project Expense 0 0 0 0 140,000 0 0 0 140,000 REVENUES Revenue Funding Source 415-Transportation SDC 0 0 0 0 140,000 0 0 0 140,000 Fund Total Revenue Funding 0 0 0 0 140,000 0 0 0 140,000 Total Revenues 0 0 0 0 140,000 0 0 0 140,000 CAPITAL IMPROVEMENT PLAN-PAGE 285 CAPITAL IMPROVEMENT PLAN - PARKS 97013-01-Saxony Demolition and Remediation(Property 12535 SW Main Street) Project Need:Redevelopment of the site is needed to revitalize downtown properties. Project Description:Project will include demolition of the existing buildings of the Saxony-Pacific properties located on Main St, removal of the existing structure overhanging Fanno Creek and contaminated soil cleanup. Project Results:Removal of the existing buildings that will create opportunity for new development to occur at the site. Project Funding: Demolition and remediation costs partially funded by two$200,000 grants from the EPA.The project is split between 97013-01 and 97013-02,representing the two parcels that make up the Saxony site. Total Project Cost:$275,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 17,500 2,500 0 0 0 0 0 20,000 Total Internal 0 17,500 2,500 0 0 0 0 0 20,000 External Expenses Design and Engineering 0 32,800 13,500 0 0 0 0 0 46,300 Construction 0 182,000 0 0 0 0 0 0 182,000 Contingency 0 26,700 0 0 0 0 0 0 26,700 Total External 0 241,500 13,500 0 0 0 0 0 255,000 Total Project Expense 0 259,000 16,000 0 0 0 0 0 275,000 REVENUES Revenue Funding Source 940-Urban Revewal 0 59,000 16,000 0 0 0 0 0 75,000 Capital Improvements Total Revenue Funding 0 59,000 16,000 0 0 0 0 0 75,000 Other Revenue Source EPA Grant 0 200,000 0 0 0 0 0 0 200,000 Total Other Revenue 0 200,000 0 0 0 0 0 0 200,000 Total Revenues 0 259,000 16,000 0 0 0 0 0 275,000 PAGE 286 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - PARKS 97013-02-Saxony Demolition and Remediation(Property 12533 SW Main Street) Project Need:Redevelopment of the site is needed to revitalize downtown properties. Project Description:Project will include demolition of the existing buildings of the Saxony-Pacific properties located on Main St, removal of the existing structure overhanging Fanno Creek and contaminated soil cleanup. Project Results:Removal of the existing buildings that will create opportunity for new development to occur at the site. Project Funding: Demolition and remediation costs partially funded by two$200,000 grants from the EPA.The project is split between 97013-01 and 97013-02,representing the two parcels that make up the Saxony site. Total Project Cost: $275,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 17,500 2,500 0 0 0 0 0 20,000 Total Internal 0 17,500 2,500 0 0 0 0 0 20,000 External Expenses Design and Engineering 0 32,800 13,500 0 0 0 0 0 46,300 Construction 0 182,000 0 0 0 0 0 0 182,000 Contingency 0 26,700 0 0 0 0 0 0 26,700 Total External 0 241,500 13,500 0 0 0 0 0 255,000 Total Project Expense 0 259,000 16,000 0 0 0 0 0 275,000 REVENUES Revenue Funding Source 940-Urban Renewal 0 59,000 16,000 0 0 0 0 0 75,000 Capital Improvements Total Revenue Funding 0 59,000 16,000 0 0 0 0 0 75,000 Other Revenue Source EPA Grant 0 200,000 0 0 0 0 0 0 200,000 Total Other Revenue 0 200,000 0 0 0 0 0 0 200,000 Total Revenues 0 259,000 16,000 0 0 0 0 0 275,000 CAPITAL IMPROVEMENT PLAN-PAGE 287 CAPITAL IMPROVEMENT PLAN - WATER —1 Projects 96003,96008,96024,96028,96031 and 96048 are city wide. 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Ve'rl I I A AW 0 0.5 1 Miles City of Tigard Recommended Capital Improvement Plan FY 2018-23 PAGE 288 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - WATER YTD Projected Projct Noi Project Name 2017 11111 .2020 2021 2022 2023 Total 18CIP-15 Fonner Street/121st Avenue 0 0 427,000 760,000 0 0 0 1,187,000 Valve and Piping Improvements 96003 Water Meter Replacement 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,400,000 Program 96008 Water Main Line Oversizing 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,050,000 Program 96018 Lake Oswego/Tigard Water 7,070,000 500,000 0 0 0 0 0 7,570,000 Partnership 96024 Waterline Replacement Program 100,000 140,000 140,000 140,000 140,000 140,000 140,000 940,000 96028 Fire Hydrant Replacement 100,000 100,000 100,000 100,000 100,000 100,000 100,000 700,000 Program 96030 Bull Mountain Road Water 0 0 0 0 630,000 7,550,000 0 8,180,000 Pipeline 96031 Fire Flow Improvement Program 90,000 90,000 90,000 90,000 90,000 90,000 90,000 630,000 96033 Well Abandonment(Tigard High) 24,500 160,346 0 0 0 0 0 184,846 96040 Cach Reservoir and Pump Station 50,000 8,900,000 9,001,500 4,771,500 1,500 1,500 1,500 22,727,500 Design 96046 Red Rock Creek Waterline .57,000 378,000 0 0 0 0 0 435,000 Relocation 96047 Canterbury Pump Station 50,000 200,000 0 0 0 0 0 250,000 96048 Water Master Plan/SDC Study 0 250,000 100,000 0 0 0 0 350,000 96049 Willamette Raw Water Facility 0 800,000 1,700,000 1,700,000 2,600,000 0 0 6,800,000 Participation Total Funded 7,891,500 11,868,346 11,908,500 7,911,500 3,911,500 8,231,500 681,500 52,404,346 CAPITAL IMPROVEMENT PLAN-PAGE 289 CAPITAL IMPROVEMENT PLAN - WATER 18CIP-15-Fonner Street/121st Avenue Valve and Piping Improvements Project Need:Based on current and future population growth on the western edge of the Tigard Water Service Area(River Terrace),the existing water distribution will not be able to efficiently supply water to this area.This project was identified during the planning stage of the Lake Oswego/Tigard Water Partnership. Project Description:The project includes the design and construction of a pressure-reducing valve,approximately 900 feet of pipe and associated appurtenances. Project Results:Improve existing water distribution system ability to serve the western portions of the water service area,allowing for serving future development(River Terrace). Total Project Cost:$1,200,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 50,000 40,000 0 0 0 90,000 Total Internal 0 0 0 50,000 40,000 0 0 0 90,000 External Expenses Design and Engineering 0 0 0 104,000 0 0 0 0 104,000 Construction 0 0 0 138,000 620,000 0 0 0 758,000 Contingency 0 0 0 135,000 100,000 0 0 0 235,000 Total External 0 0 0 377,000 720,000 0 0 0 1,097,000 Total Project Expense 0 0 0 427,000 760,000 0 0 0 1,187,000 REVENUES Revenue Funding Source 530-Water Fund 0 0 0 427,000 760,000 0 0 0 1,187,000 Total Revenue Funding 0 0 0 427,000 760,000 0 0 0 1,187,000 Total Revenues 0 0 0 427,000 760,000 0 0 0 1,187,000 PAGE 290 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - WATER 96003-Water Meter Replacement Program Project Need:Water meters that are defective or at the end of their service life need replacement. Project Description:As required,meters are purchased and replaced by Public Works crews. Project Results:Newer meters more accurately measure the volume of water consumed and require less maintenance. Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Construction 0 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,400,000 Total External 0 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,400,000 Total Project Expense 0 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,400,000 REVENUES Revenue Funding Source 530-Water Fund 0 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,400,000 Total Revenue Funding 0 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,400,000 Total Revenues 0 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,400,000 96008-Water Main Line Oversizing Program Project Need:Upsize water distribution waterlines. Project Description:Waterlines that are in need of upsizing are identified in the city's Water System Master Plan.The city may elect to upsize water transmission lines that are greater than 12 inches in diameter in conjunction with ongoing development. Project Results:More efficient water flow,decreased water age,increased water quality and fire flow availability. Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 5,000 5,000 5,000 5,000 5,000 5,000 5,000 35,000 Total Internal 0 5,000 5,000 5,000 5,000 5,000 5,000 5,000 35,000 External Expenses Construction 0 145,000 145,000 145,000 145,000 145,000 145,000 145,000 1,015,000 Total External 0 145,000 145,000 145,000 145,000 145,000 145,000 145,000 1,015,000 Total Project Expense 0 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,050,000 REVENUES Revenue Funding Source 530-Water Fund 0 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,050,000 Total Revenue Funding 0 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,050,000 Total Revenues 0 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,050,000 CAPITAL IMPROVEMENT PLAN-PAGE 291 CAPITAL IMPROVEMENT PLAN - WATER 96018-Lake Oswego/Tigard Water Partnership Project Need:To secure supply and rate certainty,Tigard entered into a partnership agreement with the City of Lake Oswego in 2008 to secure water rights and construct a water treatment plant sourced by the Clackamas River. Project Description:The project includes reconstruction and expansion of the raw water intake structure and water treatment plant, new transmission piping,storage and pumping facilities. Project Results:Once completed,Tigard and Lake Oswego will have constructed a facility through which they can effectively manage their own water supplies and rates. Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 613,782 0 0 0 0 0 0 0 613,782 Total Internal 613,782 0 0 0 0 0 0 0 613,782 External Expenses Construction ####### 7,070,000 500,000 0 0 0 0 0 162,367,415 Total External154,797,415 7,070,000 500,000 0 0 0 0 0 162,367,415 Total Project Expensei5,411,197 7,070,000 500,000 0 0 0 0 0 162,981,197 REVENUES Revenue Funding Source 530-Water Fund 0 0 0 0 0 0 0 0 0 531-Water SDC Fund 51,285,695 2,335,000 165,000 0 0 0 0 0 53,785,695 532-Water CIP Fund ####### 4,735,000 335,000 0 0 0 0 0 109,195,502 Total Revenue Funding 155,411,197 7,070,000 500,000 0 0 0 0 0 162,981,197 Total Revenues55,411,197 7,070,000 500,000 0 0 0 0 0 162,981,197 PAGE 292- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - WATER 96024-Waterline Replacement Program Project Need:Waterlines that are defective or at the end of their service life need to be replaced. Project Description:As required,waterlines are replaced by Public Works crews or private contractors. Project Results:Newer waterlines are less prone to failure and require less maintenance.In addition,fewer leaking pipes will result in reduced'unaccounted for'water loss. Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 5,000 5,000 5,000 5,000 5,000 5,000 5,000 35,000 Total Internal 0 5,000 5,000 5,000 5,000 5,000 5,000 5,000 35,000 External Expenses Project Estimate 0 95,000 135,000 135,000 135,000 135,000 135,000 135,000 905,000 Total External 0 95,000 135,000 135,000 135,000 135,000 135,000 135,000 905,000 Total Project Expense 0 100,000 140,000 140,000 140,000 140,000 140,000 140,000 940,000 REVENUES Revenue Funding Source 530-Water Fund 0 100,000 140,000 140,000 140,000 140,000 140,000 140,000 940,000 Total Revenue Funding 0 100,000 140,000 140,000 140,000 140,000 140,000 140,000 940,000 Total Revenues 0 100,000 140,000 140,000 140,000 140,000 140,000 140,000 940,000 96028-Fire Hydrant Replacement Program Project Need:There are approximately 2,100 fire hydrants located throughout the city.Of these,550 have been identified for replacement due to unavailable replacement or service parts which limits the ability to adequately maintain them. Project Description:This project allows for the replacement of 50 hydrants per year.It is estimated that it will take approximately 11 years to replace all 550 hydrants.The city is currently in year five of the program. Project Results:Newer fire hydrants are less prone to leakage which reduces'unaccounted for'water loss and less maintenance is required. Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Construction 0 100,000 100,000 100,000 100,000 100,000 100,000 100,000 700,000 Total External 0 100,000 100,000 100,000 100,000 100,000 100,000 100,000 700,000 Total Project Expense 0 100,000 100,000 100,000 100,000 100,000 100,000 100,000 700,000 REVENUES Revenue Funding Source 530-Water Fund 0 100,000 100,000 100,000 100,000 100,000 100,000 100,000 700,000 Total Revenue Funding 0 100,000 100,000 100,000 100,000 100,000 100,000 100,000 700,000 Total Revenues 0 100,000 100,000 100,000 100,000 100,000 100,000 100,000 700,000 CAPITAL IMPROVEMENT PLAN-PAGE 293 CAPITAL IMPROVEMENT PLAN - WATER 96030-Bull Mountain Road Water Pipeline Project previously known as Pipeline Connecting 550 Zone to 530 Zone Project Need:Alleviate a firefighting water deficiency in the city's distribution system.This project has been postponed and in the interim project#96047 Canterbury Pump Station will be constructed to provide the necessary firefiow. Project Description:The project,as identified in the Water Master Plan,will connect the 530-foot and the 550-foot pressure zones. Project Results:Deficiency will be eliminated providing adequate capacities to meet the area's firefighting demands. Total Project Cost: $8,200,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 0 30,000 350,000 0 380,000 Total Internal 0 0 0 0 0 30,000 350,000 0 380,000 External Expenses Project Estimate 0 0 0 0 0 600,000 7,200,000 0 7,800,000 Total External 0 0 0 0 0 600,000 7,200,000 0 7,800,000 Total Project Expense 0 0 0 0 0 630,000 7,550,000 0 8,180,000 REVENUES Revenue Funding Source 530-Water Fund 0 0 0 0 0 430,000 5,000,000 0 5,430,000 531-Water SDC Fund 0 0 0 0 0 200,000 2,550,000 0 2,750,000 Total Revenue Funding 0 0 0 0 0 630,000 7,550,000 0 8,180,000 Total Revenues 0 0 0 0 0 630,000 7,550,000 0 8,180,000 PAGE 294- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - WATER 96031-Fire Flow Improvement Program Project Need:Improve firefighting flow capacity. Project Description:The project works within identified areas of the city and provides the necessary piping,etc.to improve the water distribution system.Most of this work is undertaken by Public Works crews as resources can be allocated. Project Results:Deficiency will be eliminated thus providing adequate capacities to meet the area's firefighting demands. Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Design and Engineering 0 15,000 15,000 15,000 15,000 15,000 15,000 15,000 105,000 Construction 0 75,000 75,000 75,000 75,000 75,000 75,000 75,000 525,000 Total External 0 90,000 90,000 90,000 90,000 90,000 90,000 90,000 630,000 Total Project Expense 0 90,000 90,000 90,000 90,000 90,000 90,000 90,000 630,000 REVENUES Revenue Funding Source 530-Water Fund 0 90,000 90,000 90,000 90,000 90,000 90,000 90,000 630,000 Total Revenue Funding 0 90,000 90,000 90,000 90,000 90,000 90,000 90,000 630,000 Total Revenues 0 90,000 90,000 90,000 90,000 90,000 90,000 90,000 630,000 CAPITAL IMPROVEMENT PLAN-PAGE 295 CAPITAL IMPROVEMENT PLAN - WATER 96033-Well Abandonment(Tigard High) Project Need:Tigard High School(THS)has an existing irrigation well that is no longer in use.This well is in close proximity of Aquifer Storage&Recovery(ASR)Well#1.Due to ASR injection activities,the THS well has seeped above its casing.Seepage is an indication that the well is a possible risk to ASR water quality.To ensure water quality within the ASR system,the THS well needs to be properly abandoned in accordance with Oregon Water Resources Department standards.The city has placed a temporary cap on the well to seal the casing from further seepage and possible contamination.However,ASR#3 construction and increased groundwater storage in the future may place greater hydraulic water pressure on the THS well,requiring a permanent abandonment. Project Description: In order to meet the necessary regulatory approval,the project will include engineering design and construction inspection.Likely improvements will include perforation of the metal well casing at designed increments and concrete encasement of the interior well casing. Project Results:Proper abandonment of the THS well to prevent water seepage and stop possible contaminants from entering the ASR groundwater. Total Project Cost:$185,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 484 14,500 20,346 0 0 0 0 0 35,330 Total Internal 484 14,500 20,346 0 0 0 0 0 35,330 External Expenses Design and Engineering 0 10,000 14,000 0 0 0 0 0 24,000 Construction 0 0 120,000 0 0 0 0 0 120,000 Contingency 0 0 6,000 0 0 0 0 0 6,000 Total External 0 10,000 140,000 0 0 0 0 0 150,000 Total Project Expense 484 24,500 160,346 0 0 0 0 0 185,330 REVENUES Revenue Funding Source 530-Water Fund 484 24,500 160,346 0 0 0 0 0 185,330 Total Revenue Funding 484 24,500 160,346 0 0 0 0 0 185,330 Total Revenues 484 24,500 160,346 0 0 0 0 0 185,330 PAGE 296 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - WATER 96040-Cach Reservoir and Pump Station Design Project Need:In conjunction with the development of the River Terrace Planning Area and to address storage and pumping deficiencies identified in the River Terrace Updated Water Master Plan,system improvements are required. Project Description:The project is for the design of a new water reservoir,associated new water lines,and replacement of a temporary pump station for the city's 550-foot service area.The reservoir will be constructed on city property located on the west side of Bull Mountain in the Sun Rise Lane vicinity.A new permanent pump station will replace an existing temporary pump station on the Menlor Reservoir site to move water from the 410-foot to the 550-foot service areas.This project is proposed to be moved forward to meet demand from new development in River Terrace. Project Results:The project will provide additional storage and pumping facilities to address system deficiencies and development demands. Total Project Cost: $23,000,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 6,394 20,000 400,000 400,000 200,000 0 0 0 1,026,394 Total Internal 6,394 20,000 400,000 400,000 200,000 0 0 0 1,026,394 External Expenses Design and Engineering 0 30,000 1,500,000 1,300,000 570,000 0 0 0 3,400,000 Construction 0 0 5,500,000 5,800,000 3,000,000 0 0 0 14,300,000 Environmental Permit 0 0 0 1,500 1,500 1,500 1,500 1,500 7,500 Compliance Contingency 0 0 1,500,000 1,500,000 1,000,000 0 0 0 4,000,000 Total External 0 30,000 8,500,000 8,601,500 4,571,500 1,500 1,500 1,500 21,707,500 Total Project Expense 6,394 50,000 8,900,000 9,001,500 4,771,500 1,500 1,500 1,500 22,733,894 REVENUES Revenue Funding Source 530-Water Fund 6,394 40,500 7,200,000 7,300,000 3,900,000 1,500 1,500 1,500 18,451,394 531-Water SDC Fund 0 9,500 1,700,000 1,701,500 871,500 0 0 0 4,282,500 Total Revenue Funding 6,394 50,000 8,900,000 9,001,500 4,771,500 1,500 1,500 1,500 22,733,894 Total Revenues 6,394 50,000 8,900,000 9,001,500 4,771,500 1,500 1,500 1,500 22,733,894 CAPITAL IMPROVEMENT PLAN-PAGE 297 CAPITAL IMPROVEMENT PLAN - WATER 96046-Red Rock Creek Waterline Relocation Project Need:Project will be constructed with the Wall Street Improvement project and will provide domestic and fire services to properties served by the existing waterline currently located in Red Rock Creek. Project Description:Abandon the existing 12"waterline running parallel to Red Rock Creek in place and reconnect fire and domestic water service lines to properties currently being served by the waterline to be abandoned Project Results:Replacement of an aging waterline resulting in improved accessibility for maintenance. Total Project Cost:$477,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 11,623 10,000 25,000 0 0 0 0 0 46,623 Total Internal 11,623 10,000 25,000 0 0 0 0 0 46,623 External Expenses Land/Right of Way 0 5,000 32,000 0 0 0 0 0 37,000 Acquisition Design and Engineering 29,956 42,000 33,000 0 0 0 0 0 104,956 Construction 0 0 228,000 0 0 0 0 0 228,000 Contingency 0 0 60,000 0 0 0 0 0 60,000 Total External 29,956 47,000 353,000 0 0 0 0 0 429,956 Total Project Expense 41,579 57,000 378,000 0 0 0 0 0 476,579 REVENUES Revenue Funding Source 530-Water Fund 41,579 57,000 378,000 0 0 0 0 0 476,579 Total Revenue Funding 41,579 57,000 378,000 0 0 0 0 0 476,579 Total Revenues 41,579 57,000 378,000 0 0 0 0 0 476,579 PAGE 298 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - WATER 96047-Canterbury Pump Station Project Need:The existing booster pump station is at the end of its service life and in need of repair.This project will enhance the pumping capacity for firefighting needs in the local distribution zone.Long term,the Bull Mountain Road Water Pipeline project CIP# 96030 will permanently resolve the firefighting capacity deficiencies. Project Description: With the number of unknowns when rehabilitating existing infrastructure,this project will be in two phases. The first phase will be to plan and design the rehabilitation of the existing pumps and electrical components. The second phase will be to construct the planned improvements.This will extend the life of the existing pump station until the Bull Mountain Road Water Pipeline is constructed. Project Results:Extends the life of the existing pump station. Total Project Costs:$250,000(Design Phase Only) Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 25,000 25,000 0 0 0 0 0 50,000 Total Internal 0 25,000 25,000 0 0 0 0 0 50,000 External Expenses Design and Engineering 0 25,000 150,000 0 0 0 0 0 175,000 Contingency 0 0 25,000 0 0 0 0 0 25,000 Total External 0 25,000 175,000 0 0 0 0 0 200,000 Total Project Expense 0 50,000 200,000 0 0 0 0 0 250,000 REVENUES Revenue Funding Source 530-Water Fund 0 50,000 200,000 0 0 0 0 0 250,000 Total Revenue Funding 0 50,000 200,000 0 0 0 0 0 250,000 Total Revenues 0 50,000 200,000 0 0 0 0 0 250,000 CAPITAL IMPROVEMENT PLAN-PAGE 299 CAPITAL IMPROVEMENT PLAN - WATER 96048-Water Master Plan/SDC Study Project Need: The city conducts water master planning every five to ten years. The current Water Master Plan was adopted in May 2010,with a minor addendum in 2014 to include River Terrace development. Project Description:The Water System Master Plan is a comprehensive study of the city's water source,storage and delivery systems and will be used to guide future water utility decisions.The master plan has a 20-year planning horizon and is predicated on the city's anticipated population growth during that time. •Supply-identify system improvements to fully utilize the Lake Oswego/Tigard Water Partnership and evaluate water supply requirements necessary to operate the water distribution system based on the Willamette Supply project. •Distribution-perform a comprehensive analysis of the water distribution system,identify system deficiencies and recommend water distribution system facility improvements that correct existing deficiencies and that provide for future system expansion. •Seismic resilience —this project will analyze the structural integrity of critical water infrastructure including existing reservoirs, pump stations,transmission lines and other appurtenances considered critical to the operability of the water system during a seismic event. •Financial—produce a 20-year capital improvement project list with cost estimates and update the existing water system development charges(SDC)methodology. Project Results:Comprehensive Water Master Plan,20-year capital improvement plan list,cost estimates and SDC study. Total Project Cost:$350,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 25,000 10,000 0 0 0 0 35,000 Total Internal 0 0 25,000 10,000 0 0 0 0 35,000 External Expenses Design and Engineering 0 0 225,000 90,000 0 0 0 0 315,000 Total External 0 0 225,000 90,000 0 0 0 0 315,000 Total Project Expense 0 0 250,000 100,000 0 0 0 0 350,000 REVENUES Revenue Funding Source 530-Water Fund 0 0 200,000 80,000 0 0 0 0 280,000 531-Water SDC Fund 0 0 50,000 20,000 0 0 0 0 70,000 Total Revenue Funding 0 0 250,000 100,000 0 0 0 0 350,000 Total Revenues 0 0 250,000 100,000 0 0 0 0 350,000 PAGE 300 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - WATER 96049-Willamette Raw Water Facility Participation Project Need:Future access to additional regional water supply source water from the Willamette River using water rights granted to the City of Tigard.This water source may be needed for the Tigard Water Service Area due to increase in water demand by future customers, or as a supplemental or emergency water supply for resiliency over a 50-year planning horizon. Project Description:Tigard's share of design,permitting,and construction of a regional raw water intake structure.Tigard is allocated 12.7 mgd of the total raw water intake structure improvements.The raw water intake structure is a critical component for future conveyance and treatment of Willamette River source water.Tigard is partnering with Tualatin Valley Water District,City of Hillsboro, City of Beaverton,City of Sherwood and City of Wilsonville in this project package identified as the Raw Water Intake and Pumping Facility Project.The managing authority for this project is Tualatin Valley Water District. Project Results:City ownership of capacity in the Willamette Raw Water Intake and Pumping Facility for future needs. Total Project Cost:$6,800,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES External Expenses Project Estimate 0 0 800,000 1,700,000 1,700,000 2,600,000 0 0 6,800,000 Total External 0 0 800,000 1,700,000 1,700,000 2,600,000 0 0 6,800,000 Total Project Expense 0 0 800,000 1,700,000 1,700,000 2,600,000 0 0 6,800,000 REVENUES Revenue Funding Source 531-Water SDC Fund 0 0 800,000 1,700,000 1,700,000 2,600,000 0 0 6,800,000 Total Revenue Funding 0 0 800,000 1,700,000 1,700,000 2,600,000 0 0 6,800,000 Total Revenues 0 0 800,000 1,700,000 1,700,000 2,600,000 0 0 6,800,000 CAPITAL IMPROVEMENT PLAN-PAGE 301 CAPITAL IMPROVEMENT PLAN - SANITARY SEWER HART RD Project 93003 is city wide. i GARDEN HOME RD W O _ Ov o B RO CKMA ST 04- _ M ,_ 11 rcWaal a I- 'c m WEIR RB f n Gr Ftrrk Igi`6 / 3 F rotz•et* SG1r„OI:LyF�ERR-/i' d` ?�_ i•g sofowMilli labihh,h� 93055 i r/ Raw props h Q mill.„,.4 mtit alk 1 w I Mess �jli 4111 Irlr's n411111 , -- ` -4k ArM Park 41 1!A Mr& v+ �4 y 17CIP-04 0 �M M WA6N.T-53 L:'' G't'2 ��1110 nk R Rn r • AllI ^u eek 93013. 111 IrMipi 93057ill11.1 imam Zrumizu II it \ .- 1111111111—11 11' 7 it ST y `MC-Do N.ALB.Sc�� _ t wr vow= i i W ILI G ! ' ;.L_ N- N RD Qui �r 93058 i z d 1 ti Li e - Y Ugte* =R�a 1 0 o 0111111Lliki BEEP BE DDDDURHAM-R= "‘`--74 i C �. ilm / Y Or pit 'i M i 09. . b PgrY DI/ O _r1-'7-11;- ...W � a Q TUAUATIN RD I�I o- 7 Ne 0 ONES F,F 0 m NVBERG ST relialiWiriliM 6EAVERTON ;- TiG��MAPS PDRT -ND iv Agog ,:,, L, „ The City of Tigard N gem!._ 1 H°S� G° Project Locations :IN : _�' Ill- A M A Tigard City LimitsAV TIGARD TUA, 0 0.5 1 " T` Miles City of Tigard Recommended Capital Improvement Plan FY 2018-23 PAGE 302- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - SANITARY SEWER YTD Projected Projct Nom Project Name 2017 2018 JIM2020 W021 2022 2023 Total 17CIP-04 Downtown Sanitary Sewer Line 0 0 0 65,000 240,000 0 0 305,000 Project 93003 Sanitary Sewer Major 100,000 100,000 100,000 100,000 100,000 100,000 100,000 700,000 Maintenance Program 93013 East Tigard Sewer Replacement 391,000 1,266,000 10,000 7,000 7,000 7,000 10,000 1,698,000 93055 Pacific Highway Sanitary Sewer 75,000 265,000 0 0 0 0 0 340,000 Line 93057 East Fork Derry Dell Creek 0 315,000 615,000 12,000 12,000 12,000 12,000 978,000 (Viewmont Court to Fairhaven Way) 93058 Fanno Creek Sanitary Siphon 0 72,000 218,000 0 0 0 0 290,000 Repair Total Funded 566,000 2,018,000 943,000 184,000 359,000 119,000 122,000 4,311,000 17CIP-04-Downtown Sanitary Sewer Line Project Project Need:The sanitary sewer line was constructed in the 1960s and after years of monthly and quarterly cleaning,the pipe walls have become thin. Project Description:This project will rehabilitate approximately 2,745 linear feet of sanitary sewer line in Pacific Highway from Hall Boulevard to Main Street and in Main Street from Pacific Highway to Commercial Street.If possible,a cured-in-place-pipe(CIPP) trenchless method will be used to minimize traffic disruption. Project Results: Extended life of this sanitary sewer pipe. Total Project Cost: $305,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 20,000 15,000 0 0 35,000 Total Internal 0 0 0 0 20,000 15,000 0 0 35,000 External Expenses Project Estimate 0 0 0 0 45,000 225,000 0 0 270,000 Total External 0 0 0 0 45,000 225,000 0 0 270,000 Total Project Expense 0 0 0 0 65,000 240,000 0 0 305,000 REVENUES Revenue Funding Source 500-Sanitary Sewer Fund 0 0 0 0 65,000 240,000 0 0 305,000 Total Revenue Funding 0 0 0 0 65,000 240,000 0 0 305,000 Total Revenues 0 0 0 0 65,000 240,000 0 0 305,000 CAPITAL IMPROVEMENT PLAN-PAGE 303 CAPITAL IMPROVEMENT PLAN - SANITARY SEWER 93003-Sanitary Sewer Major Maintenance Program Project Need:Provide major maintenance of the sanitary sewer system. Project Description:This program is used for urgent projects to renew,repair or replace sections of the sanitary sewer system that have failed or are near failure.Normal operations and maintenance includes work on the system to keep it functioning but does not result in renewing or replacing the pipe or other appurtenances.Projects included in the Major Maintenance Program exceed normal maintenance and operations and typically replace pipe and add a renewed service life. Project Results:Reduction in the possibilities of service interruptions and spills. Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 5,000 5,000 5,000 5,000 5,000 5,000 5,000 35,000 Total Internal 0 5,000 5,000 5,000 5,000 5,000 5,000 5,000 35,000 External Expenses Project Estimate 0 95,000 95,000 95,000 95,000 95,000 95,000 95,000 665,000 Total External 0 95,000 95,000 95,000 95,000 95,000 95,000 95,000 665,000 Total Project Expense 0 100,000 100,000 100,000 100,000 100,000 100,000 100,000 700,000 REVENUES Revenue Funding Source 500-Sanitary Sewer Fund 0 100,000 100,000 100,000 100,000 100,000 100,000 100,000 700,000 Total Revenue Funding 0 100,000 100,000 100,000 100,000 100,000 100,000 100,000 700,000 Total Revenues 0 100,000 100,000 100,000 100,000 100,000 100,000 100,000 700,000 PAGE 304- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - SANITARY SEWER 93013-East Tigard Sewer Replacement Project Need:Upgrade line capacity to reduce higher than normal maintenance needs. Project Description:This project is in the Sanitary Sewer Master Plan and involves increasing the capacity of an existing sanitary sewer line(serving the area north of Hunziker Street)to prevent overflows and to improve the access for routine maintenance.It will also provide sanitary sewer service for a portion of the undeveloped adjacent parcel(the Fields property). Project Results:Additional sanitary sewer pipe capacity for development and improved maintenance access. Project Funding: Clean Water Services is funding 100%of the 15"main line sanitary sewer.The city is funding an 8"sanitary sewer line that will serve future development on Wall Street. Total Project Cost:$1,847,000 City of Tigard Project Cost:$218,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 38,613 35,000 60,000 0 0 0 0 0 133,613 Total Internal 38,613 35,000 60,000 0 0 0 0 0 133,613 External Expenses Land/Right of Way 0 110,000 0 0 0 0 0 0 110,000 Acquisition Design and Engineering 110,003 102,000 40,000 0 0 0 0 0 252,003 Construction 0 113,000 1,016,000 0 0 0 0 0 1,129,000 Environmental Permit 0 0 0 10,000 7,000 7,000 7,000 10,000 41,000 Compliance Contingency 0 31,000 150,000 0 0 0 0 0 181,000 Total External 110,003 356,000 1,206,000 10,000 7,000 7,000 7,000 10,000 1,713,003 Total Project Expense 148,616 391,000 1,266,000 10,000 7,000 7,000 7,000 10,000 1,846,616 REVENUES Revenue Funding Source 500-Sanitary Sewer Fund 21,468 34,000 121,000 10,000 7,000 7,000 7,000 10,000 217,468 Total Revenue Funding 21,468 34,000 121,000 10,000 7,000 7,000 7,000 10,000 217,468 Other Revenue Source Clean Water Services 127,148 357,000 1,145,000 0 0 0 0 0 1,629,148 Total Other Revenue 127,148 357,000 1,145,000 0 0 0 0 0 1,629,148 Total Revenues 148,616 391,000 1,266,000 10,000 7,000 7,000 7,000 10,000 1,846,616 CAPITAL IMPROVEMENT PLAN-PAGE 305 CAPITAL IMPROVEMENT PLAN - SANITARY SEWER 93055-Pacific Highway Sanitary Sewer Line Project Need: The sanitary sewer line was constructed in the 1960s and after years of monthly and quarterly cleaning,the pipe walls have become thin. Project Description:This project will repair approximately 3,520 linear feet of sanitary sewer line from 65th Avenue to Pfaffle Street within the southbound lane of Pacific Highway.If possible,a cured-in-place-pipe(CIPP)trenchless construction method will be used; this should minimize traffic disruption on Pacific Highway. Project Results:Extended life of this sanitary sewer pipe. Total Project Cost: $340,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 22,000 15,000 0 0 0 0 0 37,000 Total Internal 0 22,000 15,000 0 0 0 0 0 37,000 External Expenses Design and Engineering 0 53,000 0 0 0 0 0 0 53,000 Construction 0 0 200,000 0 0 0 0 0 200,000 Contingency 0 0 50,000 0 0 0 0 0 50,000 Total External 0 53,000 250,000 0 0 0 0 0 303,000 Total Project Expense 0 75,000 265,000 0 0 0 0 0 340,000 REVENUES Revenue Funding Source 500-Sanitary Sewer Fund 0 75,000 265,000 0 0 0 0 0 340,000 Total Revenue Funding 0 75,000 265,000 0 0 0 0 0 340,000 Total Revenues 0 75,000 265,000 0 0 0 0 0 340,000 PAGE 306 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - SANITARY SEWER 93057-East Fork Derry Dell Creek(Viewmont Court to Fairhaven Way) Project Need: Erosion of the East Fork of Deny Dell Creek has resulted in exposed manholes and laterals of the adjacent sanitary sewer system from approximately Viewmont Court to Fairhaven Way adjacent to 110th Avenue. Project Description: The incised stream areas will be brought back up to previous stream elevations to provide protection to the sanitary sewer system. Project will include new stream cross sections and the insertion of wood logs and bank treatment. Project Results: A stable stream with a protected sanitary sewer system. Total Project Cost:$980,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 40,000 30,000 0 0 0 0 70,000 Total Internal 0 0 40,000 30,000 0 0 0 0 70,000 External Expenses Land/Right of Way 0 0 125,000 0 0 0 0 0 125,000 Acquisition Design and Engineering 0 0 110,000 20,000 0 0 0 0 130,000 Construction 0 0 0 450,000 0 0 0 0 450,000 Environmental Permit 0 0 0 25,000 12,000 12,000 12,000 12,000 73,000 Compliance Contingency 0 0 40,000 90,000 0 0 0 0 130,000 Total External 0 0 275,000 585,000 12,000 12,000 12,000 12,000 908,000 Total Project Expense 0 0 315,000 615,000 12,000 12,000 12,000 12,000 978,000 REVENUES Revenue Funding Source 500-Sanitary Sewer Fund 0 0 157,500 307,500 6,000 6,000 6,000 6,000 489,000 510-Stormwater Fund 0 0 157,500 307,500 6,000 6,000 6,000 6,000 489,000 Total Revenue Funding 0 0 315,000 615,000 12,000 12,000 12,000 12,000 978,000 Total Revenues 0 0 315,000 615,000 12,000 12,000 12,000 12,000 978,000 CAPITAL IMPROVEMENT PLAN-PAGE 307 CAPITAL IMPROVEMENT PLAN - SANITARY SEWER 93058-Fanno Creek Sanitary Siphon Repair Project Need:An existing sanitary sewer line and manhole are exposed due to bank erosion along Fanno Creek. Project Description:This project will use engineered structures to stabilize the bank and protect the exposed sewer line. Project Results:A stabilized streambank that will protect the sanitary sewer line. Total Project Cost:$290,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 22,000 8,000 0 0 0 0 30,000 Total Internal 0 0 22,000 8,000 0 0 0 0 30,000 External Expenses Design and Engineering 0 0 50,000 15,000 0 0 0 0 65,000 Construction 0 0 0 150,000 0 0 0 0 150,000 Contingency 0 0 0 45,000 0 0 0 0 45,000 Total External 0 0 50,000 210,000 0 0 0 0 260,000 Total Project Expense 0 0 72,000 218,000 0 0 0 0 290,000 REVENUES Revenue Funding Source 500-Sanitary Sewer Fund 0 0 36,000 109,000 0 0 0 0 145,000 510-Stormwater Fund 0 0 36,000 109,000 0 0 0 0 145,000 Total Revenue Funding 0 0 72,000 218,000 0 0 0 0 290,000 Total Revenues 0 0 72,000 218,000 0 0 0 0 290,000 PAGE 308 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STORMWATER -J17 ` )---„,"\HARTtRn I SP1 -T 1 GARDEN HOME RD Projects 94001,94037 and 94039 are city wide. / - ��\M'/ 2 O '.."-------T • 1' V _ O`�9 i 1 9p BROCKM`N S 1 6e ,C w Er MITI2P1 ii III Green w : ; 6 fr°,44-kw-w4L WEI%R F ! Park O �lil a jjam�!! / > - ilktigaitlikEr rnil i■ _ 1111N " 94038 18CIP-04 `9111111 � Easel �P 1 Park Ere,rent �'��) .. \ 17CIP-08 1 Grove Eem very A ~ 5<J . kitilnaliffrear111 a W ktNufsT: 94028A001Wid aril ` � F y ■ 01 �� :r?rep Zr:iiiine 71 �■ I i im 94016 ' T.- e/• (144reR � 1 - PI wnno\ RDS,ik94034 g Y Pa 93009 ,■'- j 1 18CIP-24 A I 1- GAARDE ST - - ■tGOONAL-D S:� % IMM G i . _rialrighll _ << MOUNTAIN RD Q.- ■� �! II Nom Vl 1111 W C 1 - 71C94025 !L jiPill �� '� mr 1 _ 7.-I4- er, 1 41: IP 4 r owe..0, 6E140*. 4. IN jimilim DU RHAM-RD r Lf .®moo alk PI -1_, --, ii b . 1.4- lrip.....s- 41; -..1 •m - :„ W � - 1I � o rJ w . © _ il ' a ime TUALATIN RD 9• . wrier NYBERG ST t 111MIN.Wiar 71 BEAVERTO-N / PORTLAND TIG oP5 egorti.rt i.,onstille ,A( The City of Tigard N ARD Prlin V ��'h �G Project Locations A R10 N© NI 400 Tigard City Limits TIGARD I 0_, !EARLDi 1N A 0 2.5 5 Miles City of Tigard Recommended Capital Improvement Plan FY 2018-23 CAPITAL IMPROVEMENT PLAN-PAGE 309 CAPITAL IMPROVEMENT PLAN - STORMWATER Projected Projct No. Project Name '1(7132017 `I'D2017 2018 2019 M2021 2022 2023 Total 17CIP-08 Tigard Triangle Storm 0 0 200,000 0 0 0 0 200,000 Implementation Plan/Predesign 18CIP-04 Commercial Street Stormwater 0 0 0 46,000 240,000 90,000 0 376,000 Facility 18CIP-23 Bridgeport Distribution Stormline 0 0 150,000 0 0 0 0 150,000 Replacement 18CIP-24 Frewing Street Stormline 0 0 124,000 0 0 0 0 124,000 Replacement 93009 Fanno Creek Slope Stabilization 0 60,000 915,000 7,000 7,000 7,000 7,000 1,003,000 (Arthur Court) 94001 Storm Drainage Major 100,000 200,000 200,000 300,000 300,000 300,000 300,000 1,700,000 Maintenance Program 94016 Slope Stabilization(Deny 210,000 1,056,000 10,000 10,000 10,000 12,000 0 1,308,000 Dell/118th Court) 94025 Storm Facility Reconstruction 149,500 1,500 0 0 0 0 0 151,000 (Greenfield Drive near Pine View) 94028 Main Street Storm Rehabilitation 0 0 0 130,000 0 0 0 130,000 (Fanno Creek) 94034 Ridgefield Lane Water Quality 75,000 1,000 0 0 0 0 0 76,000 Facility Repair/Stabilization 94037 Stormwater Master Plan 300,000 30,000 0 0 0 0 0 330,000 94038 124th Avenue/Ann Court 0 87,000 143,000 0 0 0 0 230,000 Culvert Replacement 94039 Stormwater Rate Study and Audit 0 100,000 0 0 0 0 0 100,000 /Funding Strategy Total Funded 834,500 1,535,500 1,742,000 493,000 557,000 409,000 307,000 5,878,000 PAGE 310-CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STORMWATER 17CIP-08-Tigard Triangle Storm Implementation Plan/Predesign Project Need: The new lean development code for the Tigard Triangle is anticipated to work best using a regional stormwater management approach in which most of the volume of runoff generated by new and redevelopment would be handled in a series of floodplain restoration areas along Red Rock Creek. Project Description: This project will include taking stormwater data and general storm facility location/sizing information generated in the citywide Stormwater Master Plan project and creating a more site-specific preliminary design for regional facilities,floodplain restoration,trail alignment,right of way/easement acquisition needs and storm conveyance infrastructure. It will also include generation of costing information and development of funding recommendations including fee-in-lieu and SDCs for the Triangle area. Project Results:Implementation plan for regional stormwater management in the Tigard Triangle. Project Funding:Funding for this project and/or design and construction of the regional facilities may be partly or fully provided by a potential future urban renewal district. Total Project Cost: $200,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 40,000 0 0 0 0 40,000 Total Internal 0 0 0 40,000 0 0 0 0 40,000 External Expenses Design and Engineering 0 0 0 160,000 0 0 0 0 160,000 Total External 0 0 0 160,000 0 0 0 0 160,000 Total Project Expense 0 0 0 200,000 0 0 0 0 200,000 REVENUES Revenue Funding Source 510-Stormwater Fund 0 0 0 200,000 0 0 0 0 200,000 Total Revenue Funding 0 0 0 200,000 0 0 0 0 200,000 Total Revenues 0 0 0 200,000 0 0 0 0 200,000 CAPITAL IMPROVEMENT PLAN-PAGE 311 CAPITAL IMPROVEMENT PLAN - STORMWATER 18CIP-04-Commercial Street Stormwater Facility Project Need:Stormwater treatment for a large existing untreated area to meet regional Healthy Streams Plan goals. Project Description:This project will construct a stormwater facility to treat stortnwater runoff from 47 acres that discharge into Fanno Creek.It meets outfall retrofiting goals identified in the regional Healthy Streams Plan.This project will be coordinated with the Main Street Green Street Phase 2 Project to provide for some of the needed stormwater treatment. Project Results:Stormwater treatment for a large untreated area including portions of Main Street. Total Project Cost:$376,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 15,000 30,000 10,000 0 55,000 Total Internal 0 0 0 0 15,000 30,000 10,000 0 55,000 External Expenses Design and Engineering 0 0 0 0 31,000 0 0 0 31,000 Construction 0 0 0 0 0 190,000 60,000 0 250,000 Contingency 0 0 0 0 0 20,000 20,000 0 40,000 Total External 0 0 0 0 31,000 210,000 80,000 0 321,000 Total Project Expense 0 0 0 0 46,000 240,000 90,000 0 376,000 REVENUES Revenue Funding Source 510-Stormwater Fund 0 0 0 0 46,000 240,000 90,000 0 376,000 Total Revenue Funding 0 0 0 0 46,000 240,000 90,000 0 376,000 Total Revenues 0 0 0 0 46,000 240,000 90,000 0 376,000 PAGE 312-CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STORMWATER 18CIP-23-Bridgeport Distribution Stormline Replacement Project Need:An existing 18"stormline located south of 15675 SW 72nd Avenue is rusting and is at risk for structural failure. Project Description:This project will replace 335 lineal feet of damaged storrnline. Project Results:New stormline with improved maintenance access. Total Project Cost:$150,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 30,000 0 0 0 0 30,000 Total Internal 0 0 0 30,000 0 0 0 0 30,000 External Expenses Design and Engineering 0 0 0 8,000 0 0 0 0 8,000 Construction 0 0 0 86,000 0 0 0 0 86,000 Contingency 0 0 0 26,000 0 0 0 0 26,000 Total External 0 0 0 120,000 0 0 0 0 120,000 Total Project Expense 0 0 0 150,000 0 0 0 0 150,000 REVENUES Revenue Funding Source 510-Stormwater Fund 0 0 0 150,000 0 0 0 0 150,000 Total Revenue Funding 0 0 0 150,000 0 0 0 0 150,000 Total Revenues 0 0 0 150,000 0 0 0 0 150,000 CAPITAL IMPROVEMENT PLAN-PAGE 313 CAPITAL IMPROVEMENT PLAN - STORMWATER 18CIP-24-Frewing Street Stormline Replacement Project Need:An existing 12"stormline in Frewing Street east of Pacific Highway is rusting and has a sharp bend that is at risk for structural failure. Project Description:This project will replace 208 lineal feet of damaged stonnline,eliminate the bend and will replace two catch basins. Project Results:New stormline and catch basins that will meet current standards and allow for improved maintenance access. Total Project Cost:$124,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 27,000 0 0 0 0 27,000 Total Internal 0 0 0 27,000 0 0 0 0 27,000 External Expenses Design and Engineering 0 0 0 7,000 0 0 0 0 7,000 Construction 0 0 0 69,000 0 0 0 0 69,000 Contingency 0 0 0 21,000 0 0 0 0 21,000 Total External 0 0 0 97,000 0 0 0 0 97,000 Total Project Expense 0 0 0 124,000 0 0 0 0 124,000 REVENUES Revenue Funding Source 510-Stormwater Fund 0 0 0 124,000 0 0 0 0 124,000 Total Revenue Funding 0 0 0 124,000 0 0 0 0 124,000 Total Revenues 0 0 0 124,000 0 0 0 0 124,000 PAGE 314-CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STORMWATER 93009-Fanno Creek Slope Stabilization(Arthur Court) Project Need:Sanitary sewer piping and a section of Fanno Creek Trail are being threatened by erosion on the outside bend of Fanno Creek. Project Description:A section of the bank along Fanno Creek near Arthur Court has eroded due to high water levels.This is threatening a sanitary sewer main and a portion of the Fanno Creek Trail. The project will restore the section of eroding bank and divert high flows from the impacted area. Project Results:A stabilized bank,providing protection of the sanitary sewer main and the Fanno Creek Trail. Total Project Cost:$1,155,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 44,603 0 10,000 70,000 0 0 0 0 124,603 Total Internal 44,603 0 10,000 70,000 0 0 0 0 124,603 External Expenses Design and Engineering 0 0 50,000 0 0 0 0 0 50,000 Project Estimate 106,547 0 0 835,000 0 0 0 0 941,547 Environmental Permit 0 0 0 10,000 7,000 7,000 7,000 7,000 38,000 Compliance Total External 106,547 0 50,000 845,000 7,000 7,000 7,000 7,000 1,029,547 Total Project Expense 151,150 0 60,000 915,000 7,000 7,000 7,000 7,000 1,154,150 REVENUES Revenue Funding Source 500-Sanitary Sewer Fund 75,575 0 30,000 457,500 3,500 3,500 3,500 3,500 577,075 510-Stormwater Fund 75,575 0 30,000 457,500 3,500 3,500 3,500 3,500 577,075 Total Revenue Funding 151,150 0 60,000 915,000 7,000 7,000 7,000 7,000 1,154,150 Total Revenues 151,150 0 60,000 915,000 7,000 7,000 7,000 7,000 1,154,150 CAPITAL IMPROVEMENT PLAN-PAGE 315 CAPITAL IMPROVEMENT PLAN - STORMWATER 94001-Storm Drainage Major Maintenance Program Project Need:Provide major maintenance of the storm drainage system. Project Description:This program is used for urgent projects to renew,repair or replace sections of the storm and stream systems that have failed or are near failure.Normal operations and maintenance includes work on the system to keep it functioning,however this does not result in renewing or replacing the system elements.Projects included in the Storm Drainage Major Maintenance Program exceed normal maintenance and operations because they typically replace facilities,add a renewed service life and often require permitting. Project Results:Repairs made prior to or just after unexpected failure,reducing the possibilities of service interruptions. Project Funding:Funding levels are increased starting FY2017 reflecting the level of actual needs.This will be further refined upon completion of the Stormwater Master Plan. Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 15,000 20,000 20,000 30,000 30,000 30,000 30,000 175,000 Total Internal 0 15,000 20,000 20,000 30,000 30,000 30,000 30,000 175,000 External Expenses Construction 0 85,000 180,000 180,000 270,000 270,000 270,000 270,000 1,525,000 Total External 0 85,000 180,000 180,000 270,000 270,000 270,000 270,000 1,525,000 Total Project Expense 0 100,000 200,000 200,000 300,000 300,000 300,000 300,000 1,700,000 REVENUES Revenue Funding Source 510-Stormwater Fund 0 100,000 200,000 200,000 300,000 300,000 300,000 300,000 1,700,000 Total Revenue Funding 0 100,000 200,000 200,000 300,000 300,000 300,000 300,000 1,700,000 Total Revenues 0 100,000 200,000 200,000 300,000 300,000 300,000 300,000 1,700,000 PAGE 316-CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STORMWATER 94016-Slope Stabilization(Deny Dell/118th Court) Project Need:Stabilize an active slide and stream erosion on Derry Dell Creek that is threatening sewer infrastructure,impacting city- owned greenway and trail and private property.A geotechnical assessment of this location in December 2015/January 2016 has re- confirmed the need and timing for this project due to ongoing slide activity. Project Description:The project will design and construct slope stabilization measures for an active slide just downstream of 118th Court.The project will also restore a length of Deny Dell Creek where erosion and stream incision are contributing to these landslides and threatening sewer infrastructure.As part of the permitting process,stream channel mitigation will be required.The project will strategically identify and implement stream channel mitigation sites between 118th Court and 115th Avenue. Stream channel mitigation sites will be selected to restore areas of Derry Dell Creek that are currently incising and without restoration would cause future erosion threats to private property and existing sewer infrastructure. Project Results:The project will protect existing sewer infrastructure,stabilize an active landslide,improve water quality in Derry Dell Creek by reconnecting the creek to its floodplain and stabilize the creek in areas that are expected to worsen downstream by restoring them as part of stream channel mitigation for the project. Total Project Cost:$1,325,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 5,807 55,000 40,000 0 0 0 0 0 100,807 Total Internal 5,807 55,000 40,000 0 0 0 0 0 100,807 External Expenses Design and Engineering 9,793 135,000 15,000 0 0 0 0 0 159,793 Construction 0 0 818,000 0 0 0 0 0 818,000 Environmental Permit 0 0 12,000 10,000 10,000 10,000 12,000 0 54,000 Compliance Contingency 0 20,000 171,000 0 0 0 0 0 191,000 Total External 9,793 155,000 1,016,000 10,000 10,000 10,000 12,000 0 1,222,793 Total Project Expense 15,600 210,000 1,056,000 10,000 10,000 10,000 12,000 0 1,323,600 REVENUES Revenue Funding Source 500-Sanitary Sewer Fund 7,800 105,000 528,000 5,000 5,000 5,000 6,000 0 661,800 510-Stormwater Fund 7,800 105,000 528,000 5,000 5,000 5,000 6,000 0 661,800 Total Revenue Funding 15,600 210,000 1,056,000 10,000 10,000 10,000 12,000 0 1,323,600 Total Revenues 15,600 210,000 1,056,000 10,000 10,000 10,000 12,000 0 1,323,600 CAPITAL IMPROVEMENT PLAN-PAGE 317 CAPITAL IMPROVEMENT PLAN - STORMWATER 94025-Storm Facility Reconstruction(Greenfield Drive near Pine View) Project Need:Provide alternative method of water quality. Project Description:The project involves the reconstruction/retrofit of an existing stormwater quality facility that has failed. Project Results:A functioning stormwater quality facility. Total Project Cost: $172,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 18,541 13,500 500 0 0 0 0 0 32,541 Total Internal 18,541 13,500 500 0 0 0 0 0 32,541 External Expenses Design and Engineering 2,400 0 0 0 0 0 0 0 2,400 Construction 0 136,000 1,000 0 0 0 0 0 137,000 Total External 2,400 136,000 1,000 0 0 0 0 0 139,400 Total Project Expense 20,941 149,500 1,500 0 0 0 0 0 171,941 REVENUES Revenue Funding Source 510-Stormwater Fund 20,941 149,500 1,500 0 0 0 0 0 171,941 Total Revenue Funding 20,941 149,500 1,500 0 0 0 0 0 171,941 Total Revenues 20,941 149,500 1,500 0 0 0 0 0 171,941 PAGE 318-CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STORMWATER 94028-Main Street Storm Rehabilitation(Fanno Creek) Project Need:Upgrade multiple stormwater outfalls in a way that promotes visual appeal in the downtown area. Project Description:The project will upgrade functional stormwater outfalls and abandon inactive stormwater outfalls along Fanno Creek in the vicinity of Main Street.The goal of the project will be to develop a plan for outfall design that improves the aesthetics of downtown Tigard and takes advantage of this well-used location to provide public education about the creek. The plan will develop a vision to be used to attract grant funding. Project Results:Improved Fanno Creek stormwater outfalls in the vicinity of Main Street that are easy to maintain and provide a component of public education about stormwater management and the health of Fanno Creek. Total Project Cost: $130,000(conceptual planning and grant application only) Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 0 30,000 0 0 0 30,000 Total Internal 0 0 0 0 30,000 0 0 0 30,000 External Expenses Project Estimate 0 0 0 0 100,000 0 0 0 100,000 Total External 0 0 0 0 100,000 0 0 0 100,000 Total Project Expense 0 0 0 0 130,000 0 0 0 130,000 REVENUES Revenue Funding Source 510-Stormwater Fund 0 0 0 0 130,000 0 0 0 130,000 Total Revenue Funding 0 0 0 0 130,000 0 0 0 130,000 Total Revenues 0 0 0 0 130,000 0 0 0 130,000 CAPITAL IMPROVEMENT PLAN-PAGE 319 CAPITAL IMPROVEMENT PLAN - STORMWATER 94034-Ridgefield Lane Water Quality Facility Repair/Stabilization Project Need:Restore facility functionality. Project Description:The project will repair the facility by installation of an energy dissipater and corrective action to the swale (planting/river rock)to restore the water quality function. The project will also reconstruct a small portion of retaining wall that is failing. Project Results:A functional facility. Total Project Cost: $87,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 8,318 14,000 500 0 0 0 0 0 22,818 Total Internal 8,318 14,000 500 0 0 0 0 0 22,818 External Expenses Design and Engineering 2,100 0 0 0 0 0 0 0 2,100 Construction 0 61,000 500 0 0 0 0 0 61,500 Total External 2,100 61,000 500 0 0 0 0 0 63,600 Total Project Expense 10,418 75,000 1,000 0 0 0 0 0 86,418 REVENUES Revenue Funding Source 510-Stormwater Fund 10,418 75,000 1,000 0 0 0 0 0 86,418 Total Revenue Funding 10,418 75,000 1,000 0 0 0 0 0 86,418 Total Revenues 10,418 75,000 1,000 0 0 0 0 0 86,418 PAGE 320 - CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STORMWATER 94037-Stormwater Master Plan Project Need:Tigard's Stormwater Master Plan has not been updated in over 30 years.The environmental regulations regarding the management of stormwater infrastructure have changed dramatically.Tigard's stormwater infrastructure is aging and many stream systems in the city are experiencing erosion issues with risk of infrastructure and property damage.This Master Plan will describe projects and programs that will address the regulatory requirements and will also identify and prioritize projects to address needs for the existing stormwater system. Project Description:Identification of citywide drainage needs. This project should include assessment and prioritization of Significant Stormwater Outfall(SSWO)retrofit projects,the maintenance and updating of existing stormwater infrastructure and the development of policies for addressing stream erosion. Project Results:Development of a guideline for the expenditure of stormwater funds across the City of Tigard's piped and green infrastructure.This project will assess needs related to regional permit requirements. Total Project Cost: $400,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 38,353 55,000 10,000 0 0 0 0 0 103,353 Total Internal 38,353 55,000 10,000 0 0 0 0 0 103,353 External Expenses Design and Engineering 29,089 245,000 20,000 0 0 0 0 0 294,089 Total External 29,089 245,000 20,000 0 0 0 0 0 294,089 Total Project Expense 67,442 300,000 30,000 0 0 0 0 0 397,442 REVENUES Revenue Funding Source 510-Stormwater Fund 67,442 300,000 30,000 0 0 0 0 0 397,442 Total Revenue Funding 67,442 300,000 30,000 0 0 0 0 0 397,442 Total Revenues 67,442 300,000 30,000 0 0 0 0 0 397,442 CAPITAL IMPROVEMENT PLAN-PAGE 321 CAPITAL IMPROVEMENT PLAN - STORMWATER 94038-124th Avenue/Ann Court Culvert Replacement Project Need:An existing 30"storm culvert is failing.It is undersized and erosion is threatening the road crossing.During heavy rain events,stormwater will flow onto 124th Avenue. Project Description:This project will replace approximately 85 lineal feet of 30"stormline with a 60"wide box culvert. Project Results:The new culvert will adequately handle stormwater flows. Total Project Cost:$230,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 22,000 8,000 0 0 0 0 30,000 Total Internal 0 0 22,000 8,000 0 0 0 0 30,000 External Expenses Design and Engineering 0 0 65,000 0 0 0 0 0 65,000 Construction 0 0 0 104,000 0 0 0 0 104,000 Contingency 0 0 0 31,000 0 0 0 0 31,000 Total External 0 0 65,000 135,000 0 0 0 0 200,000 Total Project Expense 0 0 87,000 143,000 0 0 0 0 230,000 REVENUES Revenue Funding Source 510-Stormwater Fund 0 0 87,000 143,000 0 0 0 0 230,000 Total Revenue Funding 0 0 87,000 143,000 0 0 0 0 230,000 Total Revenues 0 0 87,000 143,000 0 0 0 0 230,000 PAGE 322- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - STORMWATER 94039-Stormwater Rate Study and Audit/Funding Strategy Project Need:The stormwater master planning effort is identifying significant project and program needs that have not been quantified, prioritized or addressed for many years(the city's last Stormwater Master Plan is over 30 years old). Project Description:This project will provide an analysis of options and impacts to current stormwater rates and charges if the city implements the projects being identified and prioritized in the Stormwater Master Plan. Project Results:Recommended funding strategy,source(s)and rates/fees adjustments necessary to fund priority improvements identified in the Stormwater Master Plan. Total Project Cost:$100,000 Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 15,000 0 0 0 0 0 15,000 Total Internal 0 0 15,000 0 0 0 0 0 15,000 External Expenses Design and Engineering 0 0 85,000 0 0 0 0 0 85,000 Total External 0 0 85,000 0 0 0 0 0 85,000 Total Project Expense 0 0 100,000 0 0 0 0 0 100,000 REVENUES Revenue Funding Source 510-Stormwater Fund 0 0 100,000 0 0 0 0 0 100,000 Total Revenue Funding 0 0 100,000 0 0 0 0 0 100,000 Total Revenues 0 0 100,000 0 0 0 0 0 100,000 CAPITAL IMPROVEMENT PLAN-PAGE 323 CAPITAL IMPROVEMENT PLAN - FACILITIES /I ti _ HART RD II GARDEN HOME RD Project 18CIP-26 is city wide. 1 / 12 �Pd �O Z E50� w Ov p BROCKMq S O� 1.4%...els 4 t • µ J O1 i a w t � .L Q "" O = 67th 4 ,atimmor - W W,�r�R"B n Poh n e 0.4•11411 Maaii-,-Reirjadr6rotri ,...k. / _ is TrP W • i t g��SCR�R' 7 •i Q 4F• ,V004:070,- '�Lesse N e Pork trescen[ trove t r Win W `� �OELTN4 cemerery ai� Ilerorimigamiierli " ) al ' LI- fri" iir k Vwl i 1 , fir,. IN711.7c.' 1111, i i. ...bl.,.7.&„air .odiwg 11/4#1 Ida 16 kg 40 libritillarli 1 „Ii7i-ST - M DOrtALD.i _461111 `s [ ` w lt gffirgial 1 La �� B,�_M a, ttThEN T :"iriit1ir i = 7 r 1.1 7"-- m ,e- wir d ,.- Fir.. illio .1. < 0 At B42111. -mai litm P4 r E ,BE D-RD.Y "1/ oliRHh R9 ! 11 air ... ., - No. .e 400 L— s J T./ .�'j ;nil W No Q Cook. r Z W � Pork O ® — L S i �w TUALgTIN RD —? v - ONES FES ___/". O m NWBERG ST ..1I-11� j��;j 1 ?i�AR�MApS IMIIIMITIM ®R{,� , 4 The Cityof Tigard N 11 I 1111 9 °s`G Project Locations - �� m ritt� � rr Tigard City Limits .. TIGARD I� 0 0.5 1 Miles City of Tigard Recommended Capital Improvement Plan FY 2018-23 PAGE 324- CITY OF TIGARD CAPITAL IMPROVEMENT PLAN - FACILITIES YT1J Projected Projct No. Project Name 2017 20182019 2021 2022 2023 Total 18CIP-26 Public Works Yard 0 0 120,000 2,025,000 0 0 0 2,145,000 Total Funded 0 0 120,000 2,025,000 0 0 0 2,145,000 18CIP-26-Public Works Yard Project Need:The City of Tigard Public Works building and yard is almost 30 years old. A new facility is needed to better meet the needs of our growing city functions. The Emergency Operation Center(EOC)is housed in a building that will not stand in a major seismic event. The current offices are poorly ventilated and inadequately sized for the number of staff,including having to house some staff in leased space off-site. More meeting space is needed so that operations and maintenance staff do not have to conduct meetings outside. The yards do not provide enough storage for parts inventory,bulk storage or parking of both city and employee vehicles. Additional covered storage for equipment,heated bays and an updated fuel system island are also needed. Project Description:This project is Phase 1,which includes concept planning/space needs assessment and property search/acquisition. Project Results:A concept plan with preliminary cost estimates and land acquisition for the new Public Works yard. Project Funding:Public Works has been setting aside dollars from multiple funds to pay for a new Public Works yard since 2010.There is$1,192,389 in reserve for this new facility. Total Project Cost:$2,145,000(Conceptual Design and Land Acquisition Only) Actual through Projected Project 2016 2017 2018 2019 2020 2021 2022 2023 Total EXPENSES Internal Expenses Project Management 0 0 0 20,000 25,000 0 0 0 45,000 Total Internal 0 0 0 20,000 25,000 0 0 0 45,000 External Expenses Land/Right of Way 0 0 0 0 2,000,000 0 0 0 2,000,000 Acquisition Design and Engineering 0 0 0 100,000 0 0 0 0 100,000 Total External 0 0 0 100,000 2,000,000 0 0 0 2,100,000 Total Project Expense 0 0 0 120,000 2,025,000 0 0 0 2,145,000 REVENUES Revenue Funding Source 400-Facilities Capital 0 0 0 120,000 760,000 0 0 0 880,000 Projects Fund Total Revenue Funding 0 0 0 120,000 760,000 0 0 0 880,000 Other Revenue Source TBD 0 0 0 0 1,265,000 0 0 0 1,265,000 Total Other Revenue 0 0 0 0 1,265,000 0 0 0 1,265,000 Total Revenues 0 0 0 120,000 2,025,000 0 0 0 2,145,000 CAPITAL IMPROVEMENT PLAN-PAGE 325 ; �-- ' ,ter i F; r I -A",::- .„73,f),f S' , 4Y x l,4 rA 0,_ --------„,,,H----- :1 t,. - .( rr, '', .5 i Y fi ' } • at"' 7 -_ ,000 gli r 1. R., ,'. I v f - V CI 8 ,P ' • �� i / � , 1 Main Sr. g Fanno Concept-Potential design concept for a now vacant space on Main St. that through a $400,000 EPA Brownfields grant will be cleaned up and redeveloped. City of Tigard I ADOPTED BUDGET I FY 2017-2018 PAGE 326 - CITY OF TIGARD DEBT SERVICE SUMMARY The city has four types of debt currently outstanding. • Two general obligation bonds secured by the city's authority to levy property taxes; • A Build America Bond (BAB) for transportation projects that will be repaid with gas tax, city gas tax, transportation impact fees, and transportation development tax; • An assessment bond secured by installment payment contracts with property owners; and • Water revenue debt used to pay for the city's water agreement with the City of Lake Oswego. The water revenue debt is in three pieces: a $97.7 million water revenue bond, a $30.8 million water revenue bond and$2.4 million ARRA loan. • Also, the city has the authority to issue short term bond anticipation notes secured by the city's full faith and credit and the ability to assess property owners when the related project is complete. The city's current outstanding debt payments (principal plus interest) are as follows: Build Water General America Revenue Fiscal Year Obligation Assessmi Total Bondsile Iamb FY 17-18 2,195,425 884,618 103,088 8,390,835 11,573,966 FY 18-19 2,197,625 870,688 103,133 8,390,134 11,561,580 FY 19-20 2,196,825 860,888 80,663 8,390,934 11,529,310 FY 20-21 2,193,625 - - 8,393,034 10,586,659 FY 21-22 2,197,925 - - 8,391,334 10,589,259 FY 22-23 2,194,425 - - 8,390,734 10,585,159 FY 24-46 10,347,925 - - 190,708,754 201,056,679 Total $ 23,523,775 $ 2,616,194 $ 286,884 $ 241,055,759 $ 267,482,612 The portion of the Build America Bonds that are repaid with Gas Tax revenues will compete with op- erational needs for road maintenance. Otherwise, existing debt levels have no direct impact on current or future city operations. The most recent general obligation bond rating occurred in 2010 and the rating given by Moody's was Aa2 and AA by Standard and Poor's. This was a two-step increase over the city's prior bond rat- ing. In May 2017, Moody's upgraded Tigard general obligation bond rating to Aal. In 2012, the city received its first revenue bond ratings for its water revenue bond. The city received ratings of Al by Moody's and AA- by Standard and Poor's. For the 2015 Water Revenue Bond, the city's AA-rating from Standard& Poor's was affirmed and Moody's upgraded Tigard to Al with a pos- itive outlook. In April 2017,Moody's further upgraded Tigard to Aa3. Legal Debt Limit Oregon statutes ORS 287A.050 limits general obligation debt to a maximum of 3% of the city's total real market property value. The limit for FY 2017-18 will be $269,753,034 based upon the estimated market value of$8,991,767,787. The current general obligation debt of$23,523,775 represents 9% of the city's legal maximum. The following tables and graphs depict future debt service requirements in total and by debt service type. These figures also present schedules detailing required debt service expenditures for FY 2017-18. DEBT SERVICE-PAGE 327 DEBT SERVICE SUMMARY FY 2017-18 Debt Service GENERAL OBLIGATION BONDS- Paid from property taxes Parks Bond $ 1,290,875 Library Bond 904,550 Total General Obligation Bonds $ 2,195,425 BUILD AMERICA BOND Paid primarily from Gas Tax and City Gas Tax 2010 Transportation Bond $ 884,618 Total Build America Bond $ 884,618 ASSESSMENTS-BANCROFT IMPROVEMENT BONDS Paid primarily from special assessments 2002 69th Avenue LID $ 103,088 Additional Bond Calls - Total Assessments/Bancroft Bonds $ 103,088 WATER REVENUE BONDS Paid primarily from Water Rates&SDCs 2012 Water Revenue Bond $ 6,560,050 Paid primarily from Water Rates&SDCs 2015 Water Revenue Bond 1,669,600 ARRA Loan 161,185 Total Water Revenue Bonds $ 8,390,835 TOTAL 2017-18 DEBT SERVICE $ 11,573,966 Debt Service by Type Water Revenue Debt General 72% Obligation 19% BuildAmerica Bancroft Bond Improvement 8% 1% Per Capita Debt Service $250.00 $200.00 $150.00 $100.00 $50.00 $- FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 Actual Actual Actual Actual Revised Adopted PAGE 328 - CITY OF TIGARD OUTSTANDING DEBT ISSUES Outstanding Debt Issues Original Interest Original Principal Final Source of Issue Amount Rate Issue Date Outstanding Maturity Payment GENERAL OBLIGATION BONDS Library Bond $8,655,000 2.92% 02/03/11 $ 4,820,000 12/01/22 Property Taxes Parks Bond $17,000,000 4.15% 02/03/11 $ 13,280,000 06/01/31 Property Taxes TOTAL GENERAL OBLIGATION BONDS OUTSTANDING $ 18,100,000 SPECIAL ASSESSMENT BONDS 69th Avenue Local Improvement District Special Series 2002 $1,307,969 7.25% 06/27/02 $ 255,456 07/01/17 Assessments TOTAL SPECIAL ASSESSMENT BONDS $ 255,456 BUILD AMERICA BOND Gas Tax,City Gas 2010 Transportation Bonds $7,250,000 4.35% 06/21/10 $ 2,405,000 06/01/20 Tax,TIF,&TDT TOTAL BUILD AMERICA BONDS $ 2,405,000 WATER REVENUE DEBT Water User Fees& 2012 Water Revenue Bond $97,720,000 4.04% 05/01/12 $ 95,850,000 08/01/42 Water SDC's Water User Fees& 2015 Water Revenue Bond $30,810,000 4.09% 03/03/15 $ 30,650,000 08/01/45 Water SDC's Water User Fees& ARRA Loan $2,398,000 3.00% 03/06/12 $ 1,907,017 12/01/31 Water SDC's TOTAL WATER REVENUE DEBT OUTSTANDING $ 128,407,017 GRAND TOTAL-CITY OF TIGARD DEBT OUTSTANDING $ 149,167,473 DEBT SERVICE-PAGE 329 DEBT SERVICE SCHEDULE GENERAL OBLIGATION BOND-LIBRARY The Tigard Public Library general obligation bond was authorized by voters on May 21, 2002. The initial bond was purchased in whole by the State of Oregon through the Oregon Economic and Com- munity Development Department. In 2011, the initial bond was refunded at the same time that Tigard sold the Parks bond. The new issue saved Tigard property tax payers $863,289 over the remaining life of the bond. Bond proceeds were used to purchase a 14.7 acre parcel and construct a two-story 47,500 square foot library. The new library opened in August 2004. Amount Issued: $8,655,000 Issue Date: 2/3/2011 Original Issue True Interest Rate (TIC): 2.923% Principal Outstanding as of July 1,2017: $4,820,000 Interest Total Debt Fiscal Year Payment Due Rate Principal Due Interest Due Service FY 17-18 12/01/17 3.00% 730,000 92,750 822,750 06/01/18 81,800 81,800 FY 18-19 12/01/18 4.00% 755,000 81,800 836,800 06/01/19 66,700 66,700 FY 19-20 12/01/19 4.00% 785,000 66,700 851,700 06/01/20 51,000 51,000 FY 20-21 12/01/20 4.00% 815,000 51,000 866,000 06/01/21 34,700 34,700 FY 21-22 12/01/21 4.00% 850,000 34,700 884,700 06/01/22 17,700 17,700 FY 22-23 12/01/22 4.00% 885,000 17,700 902,700 Total $4,820,000 $596,550 $5,416,550 PAGE 330 - CITY OF TIGARD DEBT SERVICE SCHEDULE GENERAL OBLIGATION BOND-PARKS The Tigard Parks general obligation bond was authorized by voters on November 2,2010. Bond pro- ceeds are being used to purchase and develop parks in Tigard. At least 80 percent of the proceeds will be used to purchase land and the remainder can be used to develop parks. In addition, 10 percent can be used in Downtown Tigard in the same 80/20 split. Amount Issued: $17,000,000 Issue Date: 2/3/2011 Original Issue True Interest Rate (TIC): 4.148% Principal Outstanding as of July 1,2017: $13,280,000 Interest Total Debt Fiscal Year Payment Due Rate Principal Due Interest Due Service FY 17-18 12/01/17 282,938 282,938 06/01/18 3.00% 725,000 282,938 1,007,938 FY 18-19 12/01/18 272,063 272,063 06/01/19 3.00% 750,000 272,063 1,022,063 FY 19-20 12/01/19 257,063 257,063 06/01/20 4.00% 780,000 257,063 1,037,063 FY 20-21 12/01/20 241,463 241,463 06/01/21 4.00% 810,000 241,463 1,051,463 FY 21-22 12/01/21 225,263 225,263 06/01/22 4.00% 845,000 225,263 1,070,263 FY 22-23 12/01/22 208,363 208,363 06/01/23 4.00% 875,000 208,363 1,083,363 FY 23-24 12/01/23 190,863 190,863 06/01/24 4.00% 910,000 190,863 1,100,863 FY 24-25 12/01/24 172,663 172,663 06/01/25 4.00% 950,000 172,663 1,122,663 FY 25-26 12/01/25 152,475 152,475 06/01/26 4.25% 990,000 152,475 1,142,475 FY 26-27 12/01/26 131,438 131,438 06/01/27 4.25% 1,030,000 131,438 1,161,438 FY 27-28 12/01/27 108,263 108,263 06/01/28 4.50% 1,075,000 108,263 1,183,263 FY 28-29 12/01/28 84,075 84,075 06/01/29 4.50% 1,125,000 84,075 1,209,075 FY 29-30 12/01/29 57,356 57,356 06/01/30 4.75% 1,180,000 57,356 1,237,356 FY 30-31 12/01/30 29,331 29,331 06/01/31 4.75% 1,235,000 29,331 1,264,331 Total $13,280,000 $4,827,225 $18,107,225 DEBT SERVICE-PAGE 331 GENERAL OBLIGATION BOND-SUMMARY Projected Annual Debt Service $1,000,000 - $900,000 - $800,000 $700,000 - u $600,000 .� L GJ U, $500,000 - N o To a C $400,000 C a $300,000 $200,000 $100,000 k. .,.. 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Fiscal Year LI Principal ■Interest FY 2017-18 debt service on the outstanding General Obligation Bonds is as follows: General Obligation Bonds Date Interest Principal Total 2011A Issue - Parks Bond 12/01/17 $ 282,938 $ - $ 282,938 06/01/18 $ 282,938 $ 725,000 $ 1,007,938 2011B Issue - Library Building 12/01/17 $ 92,750 $ 730,000 $ 822,750 06/01/18 $ 81,800 $ - $ 81,800 Total General Obligation Bond Debt Service $ 740,425 $ 1,455,000 $ 2,195,425 PAGE 332- CITY OF TIGARD DEBT SERVICE SCHEDULE TIGARD TRANSPORTATION BUILD AMERICA BOND The Tigard Transportation Bond is a full faith and credit obligation authorized by Tigard City Council in Resolution #10-26 and issued on June 21, 2010. The bond has a ten year repayment with an oppor- tunity to call the bond after seven years. The bond is a Build America Bond (BAB) which is part of the American Recovery and Reinvestment Act (ARRA). A BAB is a taxable bond for the bond hold- er. To make the bond attractive to the bond holder,the interest rate is higher than a tax-exempt bond; however, the Federal Government initially agreed to reimburse the City of Tigard 35% of the interest paid by the City (the BAB Subsidy). Due to sequestering, the Federal Government has reduced that subsidy to about 31.95%. The result for this Transportation Bond is that Tigard pays interest at 4.35% to the Bond Holder, but after the BAB Subsidy, the net debt service is lowered and the net interest cost to Tigard is about 2.96%. The bond was issued to pay for two projects-Burnham Street Reconstruction and the Greenburg Rd. / Main Street / Pacific Highway (Hwy 99) Intersection. Of the $7.25 million in proceeds, $4.75 million (65.5%) is for the Burnham Street Reconstruction and will be repaid with Gas Tax Fund reve- nues. The remaining$2.5 million (34.5%) in bond proceeds is for the Greenburg Road / Main Street / Pacific Highway Intersection and will be repaid with City Gas Tax Fund revenues. Payments will be made proportionally from each fund. The projects are also eligible for Transportation Impact Fee Fund (TIF) and Transportation Development Tax Fund (TDT) revenues which may also be used for repayment. From a budgetary basis,Tigard will adopt the Total Debt Service payment,the BAB Subsidy will be proportionally returned to the contributing funds and the proceeds can be used within the limitations of those funds. One potential use will be to contribute to the following year's pay- ments. Amount Issued: $7,250,000 Issue Date: 6/21/2010 Original Issue True Interest Rate(TIG): 4.350% Principal Outstanding as of July 1,2016: $2,405,000 Resulting Interest Total Debt Net Interest Fiscal Year Payment Due Rate Principal Due Interest Due Service BAB Subsidy Net Debt Service Rate FY 17-18 12/01/17 4.35% 52,309.00 52,309.00 16,712.73 35,596.27 2.83% 06/01/18 4.35% 780,000.00 52,309.00 832,309.00 16,712.73 815,596.27 2.83% FY 18-19 12/01/18 4.35% 35,344.00 35,344.00 11,292.41 24,051.59 2.83% 06/01/19 4.35% 800,000.00 35,344.00 835,344.00 11,292.41 824,051.59 2.83% FY 19-20 12/01/19 4.35% 17,944.00 17,944.00 5,733.11 12,210.89 2.83% 06/01/20 4.35% 825,000.00 17,944.00 842,944.00 5,733.11 837,210.89 2.83% Total $2,405,000 $211,194 $2,616,194 $67,476 $2,548,718 DEBT SERVICE-PAGE 333 TIGARD TRANSPORTATION BUILD AMERICA BOND SUMMARY Projected Annual Net Debt Service $900,000 $800,000 0- $700,000 $600,000 u9) •E N $500,000 a) $400,000 C C C $300,000 $200,000 $100,000 2018 2019 2020 Fiscal Year P Principal u Net Interest FY 2017-18 debt service on the outstanding 2010 Transportation Build America Bond is as follows: Net Net 2011 Transportation BAB Date Interest Principal Total Interest Total 12/01/17 $ 52,309 $ - $ 52,309 $ 35,596 $ 35,596 06/01/18 $ 52,309 $ 780,000 $ 832,309 $ 35,596 $ 815,596 Total Transportation BAB Debt Service $ 104,618 $ 780,000 $ 884,618 $ 71,193 $ 851,193 PAGE 334- CITY OF TIGARD DEBT SERVICE SCHEDULE ASSESSMENT-69TH AVENUE LOCAL IMPROVEMENT DISTRICT The 69th Avenue Local Improvement District (LID) was finalized in 2002. This Bancroft Bond was issued to retire the interim financing used for construction of the LID. The source of revenue for re- payment of the bonds are payments on installment contracts executed by benefited property owners. LID assessments are secured by liens on the benefited property. Amount Issued: $1,307,969 Issue Date: 6/27/2002 Original Issue True Interest Rate (TIC): 7.250% Principal Outstanding as of July 1,2017: $255,456 Interest Total Debt Fiscal Year Payment Due Rate Principal Due Interest Due Service FY 17-18 07/01/17 7.25% 42,300 9,261 51,561 01/01/18 7.25% 43,800 7,727 51,527 FY 18-19 07/01/18 7.25% 45,400 6,139 51,539 01/01/19 7.25% 47,100 4,494 51,594 FY 19-20 07/01/19 7.25% 48,700 2,786 51,486 01/01/20 7.25% 28,156 1,021 29,177 Total $255,456 ' $31,428 $286,884 DEBT SERVICE-PAGE 335 ASSESSMENT-BANCROFT IMPROVEMENT BONDS SUMMARY Projected Annual Debt Service $100,000 Alr / $90,000 11— $80,000 P / ( $70,000 a) U v $60,000 v, GJ O $50,000 713 3 C $40,000 C Cr $30,000 $20,000 $10,000 - _V Z S- 2018 2019 2020 Fiscal Year Bancroft Bonds FY 2017-18 debt service on outstanding Bancroft Bonds is scheduled as follows: Bancroft Bonds Date Interest Principal Total 2002- 69th Ave LID 07/01/17 $ 9,261 $ 42,300 $ 51,561 01/01/18 $ 7,727 $ 43,800 $ 51,527 Additional Bond Calls as Needed $ - $ - $ Total Bancroft Debt Service $16,988 $86,100 $ 103,088 PAGE 336 - CITY OF TIGARD WATER REVENUE DEBT-WATER REVENUE BOND 2012 Original Issue True Interest Rate (TIG): 4.042% Principal Outstanding as of July 1,2017: $95,850,000 Fiscal Year Payment Due Rate Principal Due Interest Due Service FY 17-18 08/01/17 4.00% 1,935,000 2,331,875 4,266,875 02/01/18 2,293,175 2,293,175 FY 18-19 08/01/18 4.00% 2,015,000 2,293,175 4,308,175 02/01/19 2,252,875 2,252,875 FY 19-20 08/01/19 4.00% 2,100,000 2,252,875 4,352,875 02/01/20 2,210,875 2,210,875 FY 20-21 08/01/20 4.00% 2,185,000 2,210,875 4,395,875 02/01/21 2,167,175 2,167,175 FY 21-22 08/01/21 4.00% 2,275,000 2,167,175 4,442,175 02/01/22 2,121,675 2,121,675 FY 22-23 08/01/22 4.00% 2,365,000 2,121,675 4,486,675 02/01/23 2,074,375 2,074,375 FY 23-24 08/01/23 5.00% 2,475,000 2,074,375 4,549,375 02/01/24 2,012,500 2,012,500 FY 24-25 08/01/24 5.00% 2,605,000 2,012,500 4,617,500 02/01/25 1,947,375 1,947,375 FY 25-26 08/01/25 5.00% 2,735,000 1,947,375 4,682,375 02/01/26 1,879,000 1,879,000 FY 26-27 08/01/26 5.00% 2,875,000 1,879,000 4,754,000 02/01/27 1,807,125 1,807,125 FY 27-28 08/01/27 5.00% 3,025,000 1,807,125 4,832,125 02/01/28 1,731,500 1,731,500 FY 28-29 08/01/28 5.00% 3,180,000 1,731,500 4,911,500 02/01/29 1,652,000 1,652,000 FY 29-30 08/01/29 5.00% 3,340,000 1,652,000 4,992,000 02/01/30 1,568,500 1,568,500 FY 30-31 08/01/30 5.00% 3,515,000 1,568,500 5,083,500 02/01/31 1,480,625 1,480,625 FY 31-32 08/01/31 5.00% 3,695,000 1,480,625 5,175,625 02/01/32 1,388,250 1,388,250 FY 32-33 08/01/32 5.00% 3,885,000 1,388,250 5,273,250 02/01/33 1,291,125 1,291,125 FY 33-34 08/01/33 5.00% 4,080,000 1,291,125 5,371,125 02/01/34 1,189,125 1,189,125 FY 34-35 08/01/34 5.00% 4,290,000 1,189,125 5,479,125 02/01/35 1,081,875 1,081,875 FY 35-36 08/01/35 5.00% 4,510,000 1,081,875 5,591,875 02/01/36 969,125 969,125 FY 36-37 08/01/36 5.00% 4,745,000 969,125 5,714,125 02/01/37 850,500 850,500 FY 37-38 08/01/37 5.00% 4,985,000 850,500 5,835,500 02/01/38 725,875 725,875 FY 38-39 08/01/38 5.00% 5,240,000 725,875 5,965,875 02/01/39 594,875 594,875 FY 39-40 08/01/39 5.00% 5,510,000 594,875 6,104,875 02/01/40 457,125 457,125 FY 40-41 08/01/40 5.00% 5,795,000 457,125 6,252,125 02/01/41 312,250 312,250 FY 41-42 08/01/41 5.00% 6,090,000 312,250 6,402,250 02/01/42 160,000 160,000 FY 42-43 08/01/42 5.00% 6,400,000 160,000 6,560,000 0 Total $95,850,000 $74,769,675 $170,619,675 DEBT SERVICE-PAGE 337 WATER REVENUE DEBT-WATER REVENUE BOND 2015 The second Water Revenue Bond was issued in March 2015 to pay for Tigard's continuing water infra- structure needs and securing a water source for Tigard through the Lake Oswego / Tigard Water Part- nership. The first Water Revenue Bond was issued in May 2012. The Partnership will expand the ca- pacity of the Lake Oswego Water Treatment Plant,providing Tigard with 18 million gallons of water per day. The bonds will be repaid by water usage rates and is eligible to be repaid using Water SDCs as well. Tigard started to receive water from the plant since the summer of 2016,when water purchases from Portland ended. The debt service was set up to make interest only payments through fiscal year 2016 with higher annual debt service payments that include principal starting in fiscal year 2017. Amount Issued: $30,810,000 Issue Date: 3/3/2015 Original Issue True Interest Rate(TIC): 4.090% Principal Outstanding as of July 1,2017: $30,650,000 Interest Total Debt Fiscal Year Payment Due Rate Principal Due Interest Due Service FY 17-18 08/01/17 4.00% 165,000 753,950 918,950 02/01/18 750,650 750,650 FY 18-19 08/01/18 4.00% 170,000 750,650 920,650 02/01/19 747,250 747,250 FY 19-20 08/01/19 4.00% 175,000 747,250 922,250 02/01/20 743,750 743,750 FY 20-21 08/01/20 4.00% 185,000 743,750 928,750 02/01/21 740,050 740,050 FY 21-22 08/01/21 4.00% 190,000 740,050 930,050 02/01/22 736,250 736,250 FY 22-23 08/01/22 4.00% 200,000 736,250 936,250 02/01/23 732,250 732,250 FY 23-24 08/01/23 4.00% 210,000 732,250 942,250 02/01/24 728,050 728,050 FY 24-25 08/01/24 4.00% 215,000 728,050 943,050 02/01/25 723,750 723,750 FY 25-26 08/01/25 4.00% 225,000 723,750 948,750 02/01/26 719,250 719,250 FY 26-27 08/01/26 4.00% 235,000 719,250 954,250 02/01/27 714,550 714,550 FY 27-28 08/01/27 5.00% 245,000 714,550 959,550 02/01/28 708,425 708,425 FY 28-29 08/01/28 5.00% 255,000 708,425 963,425 02/01/29 702,050 702,050 FY 29-30 08/01/29 5.00% 270,000 702,050 972,050 02/01/30 695,300 695,300 FY 30-31 08/01/30 3.25% 280,000 695,300 975,300 02/01/31 690,750 690,750 FY 31-32 08/01/31 5.00% 290,000 690,750 980,750 02/01/32 683,500 683,500 FY 32-33 08/01/32 5.00% 305,000 683,500 988,500 02/01/33 675,875 675,875 FY 33-34 08/01/33 5.00% 325,000 675,875 1,000,875 02/01/34 667,750 667,750 FY 34-35 08/01/34 5.00% 340,000 667,750 1,007,750 02/01/35 659,250 659,250 FY 35-36 08/01/35 5.00% 360,000 659,250 1,019,250 02/01/36 650,250 650,250 FY 36-37 08/01/36 5.00% 375,000 650,250 1,025,250 02/01/37 640,875 640,875 FY 37-38 08/01/37 5.00% 395,000 640,875 1,035,875 02/01/38 631,000 631,000 FY 38-39 08/01/38 5.00% 420,000 631,000 1,051,000 02/01/39 620,500 620,500 FY 39-40 08/01/39 5.00% 440,000 620,500 1,060,500 02/01/40 609,500 609,500 FY 40-41 08/01/40 5.00% 455,000 609,500 1,064,500 02/01/41 598,125 598,125 FY 41-42 08/01/41 5.00% 485,000 598,125 1,083,125 02/01/42 586,000 586,000 FY 42-43 08/01/42 5.00% 510,000 586,000 1,096,000 02/01/43 573,250 573,250 FY 43-44 08/01/43 5.00% 7,265,000 573,250 7,838,250 02/01/44 391,625 391,625 FY 44-45 08/01/44 5.00% 7,635,000 391,625 8,026,625 02/01/45 200,750 200,750 FY 45-46 08/01/45 5.00% 8,030,000 200,750 8,230,750 Total $30,650,000 $37,395,100 $68,045,100 PAGE 338 - CITY OF TIGARD WATER REVENUE DEBT-ARRA WATER LOAN As part of the American Recovery and Reinvestment Act of 2009,Tigard received a grant and a loan to rehabilitate the water pump and seismic upgrades at our 10 mil water reservoir.The loan became set with the completion of the project in March 2012. The debt is being repaid with water user fees. Amount Issued: $2,398,000 Issue Date: 3/6/2012 Original Issue True Interest Rate (TIG): 3.000% Principal Outstanding as of July 1,2017: $1,907,017 Interest Total Debt Fiscal Year Payment Due Rate Principal Due Interest Due Service FY 17-18 12/01/17 3.00% 103,974 57,211 161,185 FY 18-19 12/01/18 3.00% 107,093 54,091 161,184 FY 19-20 12/01/19 3.00% 110,305 50,879 161,184 FY 20-21 12/01/20 3.00% 113,615 47,569 161,184 FY 21-22 12/01/21 3.00% 117,023 44,161 161,184 FY 22-23 12/01/22 3.00% 120,534 40,650 161,184 FY 23-24 12/01/23 3.00% 124,150 37,034 161,184 FY 24-25 12/01/24 3.00% 127,874 33,310 161,184 FY 25-26 12/01/25 3.00% 131,710 29,474 161,184 FY 26-27 12/01/26 3.00% 135,663 25,521 161,184 FY 27-28 12/01/27 3.00% 139,732 21,452 161,184 FY 28-29 12/01/28 3.00% 143,923 17,261 161,184 FY 29-30 12/01/29 3.00% 148,241 12,943 161,184 FY 30-31 12/01/30 3.00% 152,688 8,496 161,184 FY 31-32 12/01/31 3.00% 130,492 3,915 134,407 1 Total $1,907,017 $483,967 $2,390,984 DEBT SERVICE-PAGE 339 WATER REVENUE DEBT SUMMARY Projected Annual Debt Service $7,000,000 - $6,500,000 - $6,000,000 - ,l $5,500,000 - $5,000,000 - $4,500,000 - a) v $4,000,000 - a) N 4.4 $3,500,000 - C 7 $3,000,000 - C C Q $2,500,000 - $2,000,000 - $1,500,000 $1,000,000 $500,000 IlihiL 2018 2023 2028 2033 2038 2043 Fiscal Year 0 Principal •Interest FY 2017-18 debt service on the outstanding Water Revenue Debt is as follows: Water Revenue Debt Date Interest Principal Total Water Revenue Bond 2012 08/01/17 $ 2,331,875 $ 1,935,000 $ 4,266,875 02/01/18 $ 2,293,175 $ - $ 2,293,175 Water Revenue Bond 2015 08/01/17 $ 753,950 $ 165,000 $ 918,950 02/01/18 $ 750,650 $ - $ 750,650 ARRA Loan 12/01/17 $ 57,211 $ 103,974 $ 161,185 Total Water Revenue Debt Service $ 6,186,861 $ 2,203,974 $ 8,390,835 City ofTigard I ADOPTED BUDGET I FY 2017-2018 PAGE 340 - CITY OF TIGARD FUND SUMMARIES INTRODUCTION The following section shows a detailed listing of the resources and requirements for each fund used by the city. Explanatory narratives are provided for each of the funds. In FY 2017-18, the city will use the following funds: Fund Type Fund Name General General Fund Sanitary Sewer, Stormwater,Water,Water CIP,Water Debt Service,Water Enterprise Quality/Quantity,Water SDC Building, City Gas, Criminal Forfeiture, Electrical Inspection, Gas Tax, Library Donation and Bequests,Parks Bond,Parks SDC, Parks Utility, Special Revenue Street Maintenance,Transportation Development Tax, Transportation SDC, Urban Forestry, Underground Utility Debt Service Bancroft, General Obligation Capital Projects Facilities, Parks,Transportation CIP Internal Service Central Services, Fleet/Property Maintenance, Insurance FUND SUMMARIES-PAGE 341 GENERAL FUND The General Fund is used to account for the city's revenues and expenditures that are of a general na- ture and therefore not required to be recorded in another fund. General Fund revenues include prop- erty taxes, fees and charges for services, franchise fees, fines,interest, revenue from other agencies, and transfers from other funds. Expenditures out of the General Fund include programmatic expenses such as Police, Library, and Community Development, as well as transfers for Parks and capital im- provements. Some revenue streams in the General Fund experience modest growth, such as property taxes, while others are expected to remain significantly flat, such as franchise fees. Property taxes constitute the largest single source of revenue for the General Fund. Revenues received from other agencies include Hotel/Motel Tax, Washington County Cooperative Library Services (WCCLS) distribution share, Liq- uor Tax, Cigarette Tax, State Revenue Sharing distribution, and miscellaneous other Intergovernmental Revenue. Franchise Fees are paid by utility entities for their use of public right-of-ways and are based on a percentage of their gross revenues collected within the city. Property Tax, Intergovernmental, and Franchise Fees make up the three largest revenue categories. One revenue stream in the General Fund experiencing significant decline is the city's license and per- mit fees due to the anticipated steadying of planning related development activity in River Terrace after the initial push is complete in FY 2017. The city's Property Tax revenue will likely experience a slight increase as these homes come online. The General Fund will also see the introduction of revenue from the city's marijuana tax over the com- ing months. The city will recognize this revenue during the fiscal year. There are no historical figures or other jurisdictions to trend from. PAGE 342- CITY OF TIGARD GENERAL FUND FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Resources 40000-Beginning Fund Balance 11,378,279 11,988,448 11,191,655 14,723,066 14,723,066 14,755,111 31.8% Total Beginning Fund Balance 11,378,279 11,988,448 11,191,655 14,723,066 14,723,066 14,755,111 31.8% 40100-Current Property Taxes 13,585,285 14,138,535 14,551,662 15,148,280 15,148,280 15,148,280 4.1% 40101-Prior Year Property Taxes 254,085 161,633 211,188 211,188 211,188 211,188 0.0% Total Taxes 13,839,370 14,300,168 14,762,850 15,359,468 15,359,468 15,359,468 4.0% 41000-Franchise Application Fees 0 0 2,000 2,000 2,000 2,000 0.0% 41001-Franchise Fees-Electric 2,411,315 2,359,844 2,432,140 2,492,944 2,492,944 2,492,944 2.5% 41002-Franchise Fees-Gas 688,289 669,158 856,485 856,485 856,485 856,485 00% 41003-Franchise-Telecomm 363,566 349,849 269,730 335,855 335,855 335,855 24.5% 41004-Franchise Fees-Garbage 513,602 527,968 641,095 549,086 549,086 549,086 -14.4% 41005-Franchise Fees-Cable TV 532,563 529,191 538,646 548,880 548,880 548,880 1.9% 41006-Franchise Fees-Water 642,082 734,007 820,574 857,500 857,500 857,500 +5% % 41007-Franchise Fees-Sanitary Swr 540,543 562,430 551,761 595,902 595,902 595,902 8.0% Total Franchise Fees 5,691,960 5,732,448 6,112,431 6,238,652 6,238,652 6,238,652 2.1% 43001-Business Tax 676,087 762,743 859,392 870,564 870,564 870,564 1.3% 43112-CDC Review Fees 27,884 60,059 45,981 25,290 25,290 25,290 -45.0% 43113-Address Fee 8,150 48,210 4,375 2,406 2,406 2,406 -45.0% 43114-Engineering Public Improvement 429,416 1,417,147 1,948,674 1,071,771 1,071,771 1,071,771 -45.0% 43115-Sign Permit Fees 19,078 23,253 30,319 16,675 16,675 16,675 -45.0% 43116-Land Use Application Fee 635,743 569,400 375,726 206,649 206,649 206,649 -45.0% 43117-Long Range Planning Surcharge 74,038 -1,568 0 0 0 0 0.0% 43130-Miscellaneous Fees/Charges 0 0 57,023 59,874 59,874 59,874 5.0% 43134-Street Maintenance Fee 33,592 128,032 0 0 0 0 00% 43401-Alarm Permit Fees 61,160 69,150 50,445 71,639 71,639 71,639 4Z0% 43402-Liquor Permit Fees 3,675 3,635 3,617 3,762 3,762 3,762 +0% 43403-Candidate Filing Fees 400 400 0 0 0 0 00% Total Licenses and Permits 1,969,222 3,080,460 3,375,552 2,328,630 2,328,630 2,328,630 -31.0% 40201-Hotel/Motel Tax 600,805 659,555 454,743 699,129 699,129 699,129 53.7% 44100-Cigarette Tax 65,598 64,929 53,590 53,590 53,590 53,590 0.0% 44101-Liquor Tax 707,861 707,153 775,914 775,914 775,914 775,914 0.0% 44102-State Revenue Sharing 492,109 488,750 521,841 548,977 548,977 548,977 5.2% 44501-Intergovernmental Revenue 1,114,368 910,321 855,608 889,747 889,747 889,747 +0% 44800-Federal Grants 85,552 180,791 4,104 410 410 410 -90.0% 44801-State Grants 43,392 11,172 109,012 10,901 10,901 10,901 -90.0% 44802-Grants-Other 13,227 8,908 127 13 13 13 -89.8% 44803-WCCLS Grants 3,159,977 3,287,770 3,034,954 3,095,653 3,095,653 3,095,653 2.0% Total Intergovernmental 6,282,888 6,319,350 5,809,893 6,074,334 6,074,334 6,074,334 4.6% 45301-Lien Search Fees 57,575 57,015 49,985 50,485 50,485 50,485 1.0% 45303-Vehicle Release Fee 16,510 10,850 13,610 13,610 13,610 13,610 0.0% 45304-Passport Processing Fees 39,855 50,610 35,605 35,605 35,605 35,605 0.0% FUND SUMMARIES-PAGE 343 GENERAL FUND FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 45305-Park Revenue 86,674 86,502 66,508 69,833 69,833 69,833 5.0% 45306-Passport Photos 8,920 11,570 7,455 7,455 7,455 7,455 0-0% 45310-Library Copier Receipts 2,187 2,472 836 836 836 836 0.0% 45311-Library Miscellaneous Income 10,733 11,897 11,742 11,578 11,578 11,578 -1.4% 45319-Miscellaneous Fees&Charges 38,731 33,805 0 0 0 0 0.0% 45320-Rental Income 5,000 0 3,500 3,500 3,500 3,500 0.0% 45321-Community Garden Rental Income 700 870 478 478 478 478 0.0% 45322-Police Copies 13,264 13,136 0 0 0 0 0.0% 45323-PD Distracted Driver 8,503 5,356 0 0 0 0 0.0% 45330-Donations/Gifts 15,500 5,000 0 0 0 0 0.0% 45580-Interdepartmental Services Revenue 1,897,059 2,034,043 2,378,785 2,590,001 2,590,001 2,590,001 8.9% Total Charges for Services 2,201,211 2,323,126 2,568,504 2,783,381 2,783,381 2,783,381 8.4% 46001-Traffic Fines 702,876 666,905 715,528 600,215 600,215 600,215 -16.1% 46002-Civil Infractions 0 825 1,000 1,000 1,000 1,000 0.0% 46010-Library Fines 91,868 94,051 91,261 91,261 91,261 91,261 0.0% Total Fines&Forfeitures 794,744 761,781 807,789 692,476 692,476 692,476 -14.3% 47000-Interest Earnings 194,642 290,165 103,722 103,722 103,722 103,722 0.0% Total Interest Earnings 194,642 290,165 103,722 103,722 103,722 103,722 0.0% 48000-Other Revenue 0 1,395 0 0 0 0 0.0% 48001-Recovered Expenditures 367,075 56,145 56,432 56,432 56,432 56,432 0.0% 48002-Surplus 48,021 20,194 0 0 0 0 0.0% 48003-Asset Sale Proceeds 0 15,000 0 0 0 0 0.0% Total Miscellaneous 415,096 92,734 56,432 56,432 56,432 56,432 0.0% 49002-Proceeds from Loan Repayment 190,647 16,570 0 0 0 0 0.0% Total Other Financing Sources 190,647 16,570 0 0 0 0 0.0% 49200-Transfer In from Gas Tax Fund 0 0 12,625 0 0 0 -100.0% 49412-Transfer In from Street Maintenance Fund 0 0 0 150,000 150,000 0 0.0% 49500-Transfer In from Sanitary Sewer Fund 0 0 15,250 0 0 0 -100.0% 49510-Transfer In from Stonnwater Fund 0 0 15,250 0 0 0 -100.0% 49530-Transfer In from Water Fund 0 0 11,000 0 0 0 -100.0% Total Transfers In 0 0 54,125 150,000 150,000 0 -100.0°b Total Resources 42,958,060 44,905,250 44,842,953 48,510,161 48,510,161 48,39Z206 PAGE 344- CITY OF TIGARD GENERAL FUND FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY17 Requirements Program Expenditures Community Development 3,075,371 3,450,608 3,822,643 3,863,116 3,863,116 3,863,116 1.1% Community Services 20,229,847 20,743,247 23,232,198 23,865,391 23,865,391 23,905,436 2.9% Policy and Administration 778,840 831,683 837,595 850,598 866,598 866,598 3.5% Public Works 5,737,899 3,785,911 4,372,438 4,914,851 4,914,851 4,914,851 12.4% Total Program Expenditures 29,821,958 28,811,448 32,264,874 33,493,956 33,509,956 33,550,001 4.0% Total Loan to CCDA 254,000 0 0 0 0 1,000 100.0% Total Transfers Out 893,654 3,114,060 1,965,439 1,913,426 1,913,426 1,913,426 -2.6% Total Contingency 0 0 970,000 1,295,000 1,295,000 1,295,000 33.5% oral Bud Reserve for Future Expense 11,988,448 12,979,741 9,642,641 11,807,779 11,791,779 11,632,779 20.6% otal Requiremen ' } 4a t Ifs, t,�t tt71t'. 3'' 1411111111\111k lit. 441141151.6' ' ti, N _ i = CIRCLE _ V "y .o_ • • . ''''M''';''' ," ✓ cmc * . t mss, rt_ -1 ° i ' -' r'C r t � .' j`,,1.. 1e, - 144f' _ ., .. The City of Tigard City Hall in the Spring FUND SUMMARIES-PAGE 345 ENTERPRISE FUND-SANITARY SEWER Funds collected in the Sanitary Sewer Fund are applied to the operation, maintenance, repair, and up- grade of the city's sanitary sewer infrastructure. Within Washington County, a special district, Clean Water Services (CWS), provides stormwater and sanitary sewer treatment and sets all fees related to these services. CWS contracts with the City of Tigard for billing and collection of sanitary sewer charges within the city's limits and to provide stormwater system maintenance within the city. Sanitary Sewer Connection Fees are charged to developers and property owners upon connection to the city's sewer system. The amount of this fee is determined by CWS each year. CWS also sets the base monthly sewer service charges. A customer's monthly sewer charge is comprised of the base charge plus a consumption charge which is based on the customer's average water consumption during the previous winter. The city retains approximately 16% of these revenues and sends the remaining 84% to CWS each month. In late 2016, the city introduced a sewer surcharge of$2.07/dwelling unit/month for sewer accounts. This will be $2.11/dwelling unit/month for FY 2018 after application of an annual index. This addi- tional charge will help the city fund the growing infrastructure needs of the system. .tom a11, _ ;�., ` .` _ .S. • `- - -— . , :r -i."�'G• r:: :i .Spy:` • • .S Y 4 ,1,1,!*,!,,,_3'- fin`tom-we ' ,( ,i `RF I • - - - .,4 _ - ' I0! _ — .- ;r ° �...: y - City of Tigard employees working on the Barrows sewer system PAGE 346 — CITY OF TIGARD ENTERPRISE FUND-SANITARY SEWER FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Resources 40000-Beginning Fund Balance 5,230,317 4,242,650 3,609,850 3,249,552 3,249,552 3,479,552 -3.6% Total Beginning Fund Balance 5,230,317 4,242,650 3,609,850 3,249,552 3,249,552 3,479,552 -3.6% 43120-Sewer Connection Fees 43,872 89,235 42,200 42,200 42,200 42,200 0.0% Total Licenses and Permits 43,872 89,235 42,200 42,200 42,200 42,200 0.0% 44501-Intergovernmental Revenue 0 127,148 383,000 1,145,000 1,145,000 1,145,000 199.0% Total Intergovernmental 0 127,148 383,000 1,145,000 1,145,000 1,145,000 199.0% 45100-Utility Sales 1,837,736 1,802,364 1,715,296 2,388,196 2,388,196 2,388,196 39.2% 45101-Other Utility Sales 0 0 0 416,000 416,000 416,000 100.0% 45199-Bad Debt -64,348 -11,062 -50,500 -50,500 -50,500 -50,500 0.0% Total Charges for Services 1,773,388 1,791,302 1,664,796 2,753,696 2,753,696 2,753,696 65.4% 47000-Interest Earnings 11,319 9,656 100,333 10,333 10,333 10,333 -89.7% Total Interest Earnings 11,319 9,656 100,333 10,333 10,333 10,333 -89.7% 48001-Recovered Expenditures 36,512 35,795 143,091 13,091 13,091 13,091 -90.9% Total Miscellaneous 36,512 35,795 143,091 13,091 13,091 13,091 -90.9% 49002-Proceeds from Loan Repayment 63,353 35,840 0 0 0 0 0.0% Total Other Financing Sources 63,353 35,840 0 0 0 0 0.0% 49200-Transfer In from Gas Tax Fund 21,075 0 0 0 0 0 0.0% 49421-Transfer In from Parks Bond Fund -14,284 21 0 0 0 0 0.0% 49425-Transfer In from Parks SDC Fund 186,163 0 0 0 0 0 0.0% 49500-Transfer In from Sanitary Sewer Fund 0 0 0 0 0 0 0.0% 49510-Transfer In from Stormwater Fund 34,306 83 0 193,500 193,500 193,500 100.0% 49532-Transfer In from Water CIP Fund 215,649 0 0 0 0 0 0.0% Total Transfers In 442,909 104 0 193,500 193,500 193,500 100.0% Total Resources 7,601,670 6,331,730 5,943,270 7,407,372 7,407,372 7,637,377 285% CIP 12,998 41,018 0 0 0 0 0.0% Public Works 1,864,271 1,817,475 2,181,253 2,241,239 2,241,239 2,471,239 13.3% Total Program Expenditures 1,877,269 1,858,493 2,181,253 2,241,239 2,241,239 2,471,239 13.3% Total Transfers Out 51,482 30,560 164,726 593,866 593,866 593,866 260.5% Total Work in Progress 1,430,270 212,760 1,160,111 2,074,000 2,074,000 2,074,000 78.8% Total Contingency 0 0 400,000 400,000 400,000 400,000 0.0% Total Budg- '020 101 813 Reserve for Future Expense 4,242,650 4,229,917 2,037,180 2,098,267 2,098,267 2,098,267 3.0% Total Requirements 1111.70 6,331,730 Ijil FUND SUMMARIES-PAGE 347 ENTERPRISE FUND-STORMWATER Funds collected in the Stormwater Fund are applied to the operation, maintenance, repair, and upgrade of the city's stormwater facilities. Within Washington County, a special district, Clean Water Services (CWS), provides stormwater and sanitary sewer treatment and sets all fees related to these services. CWS contracts with the City of Tigard for billing and collection of stormwater charges within the city's limits and to provide stormwater system maintenance within the city. The city currently retains 75% of the stormwater fees collected by the city. The city also assesses a $2.00 per month surcharge for stormwater system maintenance. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY17 Resources 40000-Beginning Fund Balance 3,538,989 4,623,172 4,488,732 4,620,056 4,620,056 4,892,381 9.0% Total Beginning Fund Balance 3,538,989 4,623,172 4,488,732 4,620,056 4,620,056 4,892,381 9.0% 45100-Utility Sales 2,105,244 2,252,501 1,869,289 1,948,734 1,948,734 1,948,734 4.3% 45103-Tigard SWM Surcharge 808,152 811,326 807,156 807,156 807,156 807,156 0.0% 45199-Bad Debt -14,215 -5,445 0 0 0 0 0.0% Total Charges for Services 2,899,180 3,058,382 2,676,445 2,755,890 2,755,890 2,755,890 3.0% 47000-Interest Earnings 8,420 34,614 7,936 7,936 7,936 7,936 0.0% Total Interest Earnings 8,420 34,614 7,936 7,936 7,936 7,936 0.0% 48001-Recovered Expenditures 1,735 18,543 3,100 3,100 3,100 3,100 0.0% Total Miscellaneous 1,735 18,543 3,100 3,100 3,100 3,100 0.0% 49500-Transfer In from Sanitary Sewer Fund 0 0 93,500 558,000 558,000 558,000 496.8% Total Transfers In 0 0 93,500 558,000 558,000 558,000 496.8% _ Total Resources 6,448,324 7,734,711 7,269,713 7,944,982 7,944,982 8,217,307 13.0% Requirements Program Expenditures CIF 14,372 48,741 0 0 0 0 0.0% Public Works 1,471,734 1,596,821 1,999,819 2,073,091 2,073,091 2,329,116 16.5% Total Program Expenditures 1,486,105 1,645,562 1,999,819 2,073,091 2,073,091 2,329,116 16.5% Total Transfers Out 100,438 82,468 229,566 239,507 239,507 255,807 11.4% Total Work in Progress 238,608 236,511 1,908,611 1,619,500 1,619,500 1,619,500 -15.1% Total Contingency 0 0 200,000 200,000 200,000 200,000 0.0% Total Budget Reserve for Future Expense 4,623,172 5,770,171 2,931,717 3,812,884 3,812,884 3,812,884 30.1% Total Requirem 7,944,982 8,217,307 13.0°, PAGE 348 - CITY OF TIGARD ENTERPRISE FUND-WATER The City of Tigard manages the operation of the water system through intergovernmental agreements with the cities of King City and Durham and with the Tigard Water District. The Water Fund is the primary operating fund for the water system and accounts for all costs associated to the water opera- tion, including ongoing maintenance. The Water Fund also transfers to the Water CIP Fund for vari- ous capital improvement projects and to the Water Debt Service Fund to pay debt service on water revenue bonds. The Water Fund maintains a Rate Stabilization Account of$2.0 million. In 2008 Tigard entered into a water partnership with the City of Lake Oswego (The Lake Oswego/ Tigard Water Partnership) on a long-term water source. The two cities agreed to jointly: • Expand Lake Oswego's water treatment facility • Replace the existing river intake • Construct a reservoir • Upsize transmission lines • Develop existing water rights and permits on the Clackamas River The improvements would allow Tigard and Lake Oswego to produce up to 38 million gallons of water (mgd) per day. In December 2013, the two cities agreed to transfer 4 million gallons of water per day from Lake Oswego to Tigard, bringing Tigard up to 18 mgd. Water started to flow from the new facil- ity in 2016. Based on this water financing plan that was approved by Council in 2010, Tigard's share of the im- provements and cost to buy into Lake Oswego's existing system is estimated to total $155 million. FUND SUMMARIES-PAGE 349 ENTERPRISE FUND-WATER FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Resources 40000-Beginning Fund Balance 16,233,500 22,967,613 6,832,798 15,431,938 15,431,938 15,704,833 129.8% Total Beginning Fund Balance 16,233,500 22,967,613 6,832,798 15,431,938 15,431,938 15,704,833 129.8% 43126-Developer Overhead 52,969 365,520 58,923 58,923 58,923 58,923 0.0% 43128-Fire Service Reimbursement 2,857 0 12,317 12,317 12,317 12,317 0.0% 43130-Miscellaneous Fees/Charges 0 0 3,568 3,746 3,746 3,746 5.0% Total Licenses and Permits 55,827 365,520 74,808 74,986 74,986 74,986 02% 45100-Utility Sales 18,570,934 20,287,557 19,514,800 20,344,179 20,344,179 20,344,179 4.3% 45101-Other Utility Sales 10,652 39,437 4,456 4,456 4,456 4,456 0.0% 45102-Leaks/Misreads Credits -32,483 -59,732 -22,984 -22,984 -22,984 -22,984 0.0% 45104-Meter Sales 30,419 114,870 27,762 27,762 27,762 27,762 0.0% 45105-Fire Hydrant Flow Testing Srvc 3,250 3,900 8,006 8,006 8,006 8,006 0.0% 45150-Late Penalties/Charges 121,855 121,995 121,136 121,136 121,136 121,136 0-0% 45151-Returned Check Fees 1,700 1,140 1,290 1,290 1,290 1,290 0.0% 45199-Bad Debt -15,380 -19,175 -20,544 -20,544 -20,544 -20,544 0.0% 45319-Miscellaneous Fees&Charges 4,650 5,650 372 372 372 372 0.0% 45320-Rental Income 53,222 57,335 33,234 33,234 33,234 33,234 0.0% Total Charges for Services 18,748,819 20,552,977 19,667,528 20,496,907 20,496,907 20,496,907 4.2% 47000-Interest Earnings 38,550 98,111 30,644 30,644 30,644 30,644 0.0% Total Interest Earnings 38,550 98,111 30,644 30,644 30,644 30,644 0.0% 48000-Other Revenue 584 527 0 0 0 0 0.0% 48001-Recovered Expenditures 23,608 62,279 10,933 10,933 10,933 10,933 0.0% Total Miscellaneous 24,193 62,806 10,933 10,933 10,933 10,933 0.0% 49100-Transfer In from General Fund 27,460 27,460 27,460 27,460 27,460 27,460 0.0% 49500-Transfer In from Sanitary Sewer Fund 13,413 13,413 13,413 13,413 13,413 13,413 0.0% 49510-Transfer In from Storntwater Fund 17,878 17,878 17,878 17,878 17,878 17,878 0.0% Total Transfers In 58,751 58,751 58,751 58,751 58,751 58,751 0.0% - Total Resources 3' PAGE 350 - CITY OF TIGARD ENTERPRISE FUND-WATER FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY17 Requirements Program Expenditures 0 0 0 0 0 0 0.0% Public Works 7,177,970 8,621,970 7,249,963 6,786,337 6,786,337 6,898,886 -4.8% Total Program Expenditures 7,177,970 8,621,970 7,249,963 6,786,337 6,786,337 6,898,886 -4.8% Total Transfers Out 5,014,056 19,171,344 11,056,027 17,296,813 17,296,813 17,457,159 57.9% Total Contingency 0 0 100,280 500,000 500,000 500,000 398.6% M . Total Budget Reserve for Future Expense 22,967,613 16,312,465 8,269,192 11,521,009 11,521,009 11,521,009 39.3% Total Requirements HOW 'IMPORTANT s w. .4 . �1�J1, safe w a sYteAlai; •i - - iiii 1111 „ 1 1 Ir.11 • • ,3yt49o, TIGARD R',xt+ ill3 FUND SUMMARIES-PAGE 351 ENTERPRISE FUND-WATER CIP The Water CIP Fund accounts for major capital improvement projects for the water system. Re- sources in this fund consist largely of transfers from the Water Fund and borrowing proceeds. The dollars in this fund also continue to fund the city's long-term water project. In 2008 Tigard entered into a water partnership with the City of Lake Oswego on a long-term water source... The Lake Oswego/Tigard Water Partnership. The two cities agreed to jointly: • Expand Lake Oswego's water treatment facility • Replace the existing river intake • Construct a reservoir • Upsize transmission lines • Develop existing water rights and permits on the Clackamas River The improvements would allow Tigard and Lake Oswego to produce up to 38 million gallons of water per day. Of this amount,Tigard will receive between 18 million gallons per day. Water began flowing from the new facility in 2016. In October 2010, City Council approved the Water Rate Study that was completed by Red Oak Con- sulting. Based on this water financing plan, Tigard's share of the improvements and cost to buy into Lake Oswego's existing system is estimated to be $155 million. In May 2012, $102.5 million of water revenue bonds were issued. The majority of the proceeds were deposited into the Water CIP Fund to pay for capital projects for the water system,including the Lake Oswego/Tigard Water Partnership. In December 2013, the partnership agreed to amend its intergov- ernmental agreement to transfer an additional 4 million gallons per day from Lake Oswego to Tigard. During FY 2014-15, the city received an additional$35 million dollars in water bond proceeds Bonding revenues will be received in the Water CIP Fund and annual bond payments in subsequent years will show in the Water Debt Service Fund. Funding for the bond payments will come from wa- ter rates and will be transferred by the Water Fund into the Water Debt Service Fund. The city will also ramp up work on the Cach Reservoir and Pump Station project in the coming fiscal years. This is a large project, currently anticipated at over $22 million, and will be run through the Wa- ter CIP Fund with appropriate transfers in to fund the project. PAGE 352- CITY OF TIGARD ENTERPRISE FUND-WATER CIP FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revise( Resources 40000-Beginning Fund Balance 48,200,050 17,223,215 8,291,199 1,632,847 1,632,847 1,632,847 -80.3% Total Beginning Fund Balance 48,200,050 17,223,215 8,291,199 1,632,847 1,632,847 1,632,847 -80.3% 47000-Interest Earnings 25,882 36,632 13,096 13,096 13,096 13,096 0.0% Total Interest Earnings 25,882 36,632 13,096 13,096 13,096 13,096 0.0% 48001-Recovered Expenditures 115,462 76,501 5,318 0 0 0 -100.0% Total Miscellaneous 115,462 76,501 5,318 0 0 0 -100.0% 49001-Debt Proceeds 35,259,380 0 0 0 0 0 0.0% Total Other Financing Sources 35,259,380 0 0 0 0 0 0.0% 49530-Transfer In from Water Fund 52,659 12,397,126 2,493,158 8,714,000 8,714,000 8,874,346 255.9% 49531-Transfer In from Water SDC Fund 160,195 1,900,852 2,705,000 2,715,000 2,715,000 2,715,000 0.4% 49532-Transfer In from Water CIP Fund 0 0 0 0 0 0 0.0% Total Transfers In 212,854 14,297,978 5,198,158 11,429,000 11,429,000 11,589,346 123.0% Total Resources 83,813,628 31,634,326 13,507,771 13,074,943 13,074,943 13,235,289 -2.0% Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Debt Service 0 0 0 0 0 0 0.0% Total Work in Progress 66,374,764 26,999,981 10,432,158 11,764,000 11,764,000 11,924,346 14.3% Total Transfers Out 215,649 231,256 51,935 0 0 0 -100.0% Total Contingency 0 0 0 0 0 0 0.0% Bu, ',000 11,924,346 Reserve for Future Exp 17,223,215 4,403,090 3,023,678 1,310,943 1,310,943 1,310,943 -56.6% Total Requirements FUND SUMMARIES-PAGE 353 ENTERPRISE FUND-WATER DEBT SERVICE The Water Debt Service Fund accounts for revenues and debt service payments related to the issuance of water revenue bonds. The fund also maintains a fund balance to provide an estimated Debt Service Reserve Fund of$6.4 million. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revised Resources 40000-Beginning Fund Balance 6,641,441 6,678,704 6,670,796 6,762,298 6,762,298 6,762,298 1.4% Total Beginning Fund Balance 6,641,441 6,678,704 6,670,796 6,762,298 6,762,298 6,762,298 1.4% 47000-Interest Earnings 34,370 83,595 0 45,000 45,000 45,000 100.0% Total Interest Earnings 34,370 83,595 0 45,000 45,000 45,000 100.0% 49530-Transfer In from Water Fund 4,883,926 6,259,271 8,393,283 8,428,000 8,428,000 8,428,000 0.4% Total Transfers In 4,883,926 6,259,271 8,393,283 8,428,000 8,428,000 8,428,000 0.491 Total Resources 11,559,737 13,021,570 15,064,079 15,235,298 15,235,298 15,235,298 1.1% Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0 Total Debt Service 4,881,033 6,259,271 8,393,284 8,428,000 8,428,000 8,428,000 0.40/ Total Work in Progress 0 0 0 0 0 0 a0% Total Transfers Out 0 0 0 0 0 0 0 o% Total Contingency 0 0 0 0 0 0 0.0% Total Budget 8,393,284 8,428,000 8,428,000 8,428,000 071111 Rcscrvc for Future Exp 6,678,704 6,762,299 6,670,793 6,807,298 6,807,298 6,807,298 2.0' Total Requirements = 11,559,737 13,021,570 15,064,079 15,235,298 15,235,298 15,235,298 1.1"o PAGE 354- CITY OF TIGARD ENTERPRISE FUND-WATER QUALITY/QUANTITY The Water Quality/Quantity Fund is a subsidiary fund of the Stormwater Fund. The city charges Wa- ter Quality/Quantity fees, which are established by Clean Water Services, on certain development ac- tivities in the city. Revenues collected are used to fund offsite stormwater system improvements and capacity improvements to the system. Revenues, as they are tied directly to development activities, fluctuate to a degree and as such have been down over the past few years. In addition to a slowdown in development activity, some developers are choosing to build their own on-site stormwater detention facilities rather than pay the fee. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revised Resources 40000-Beginning Fund Balance 1,253,044 1,260,969 1,259,242 1,229,301 1,229,301 1,229,301 -2.4% Total Beginning Fund Balance 1,253,044 1,260,969 1,259,242 1,229,301 1,229,301 1,229,301 -2.4% 43122-Fee In-Lieu H2O Quantity 5,275 550 3,241 3,241 3,241 3,241 0.0% 43123-Fee in Lieu Water Quality 0 0 -3,241 -3,241 -3,241 -3,241 0.0% Total Licenses and Permits 5,275 550 0 0 0 0 0.0"/ 47000-Interest Earnings 2,651 4,421 15,102 15,102 15,102 15,102 0.0% Total Interest Earnings 2,651 4,421 10,102 15,102 15,102 15,102 0.0% Total Resources 1,260,969 1,265,941 1,274,344 1,244,403 1,244,403 1,244,403 -2.3% Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Work in Progress 0 0 0 0 0 0 0.0% Total Transfers Out 0 16,576 37,017 20,999 20,999 20,999 -43.3% Total Contingency 0 0 50,000 50,000 50,000 50,000 0.0% Reserve for Future Exp 1,260,969 1,249,365 1,187,327 1,173,404 1,173,404 1,173,404 -1.2% Total Requirements FUND SUMMARIES-PAGE 355 ENTERPRISE FUND-WATER SDC The Water System Development Charge (SDC) Fund is a subsidiary of the Water Fund. Water SDCs are charged when new water meters are sold and installed. The total purpose of the Water SDC is to fund future capacity-increasing projects and pay a reimbursement fee for existing assets. As SDCs are tied to development activity they tend to fluctuate. The city is seeing an upward trend in these revenues related to the develop of the River Terrace subdivision. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY17Revised Resources 40000-Beginning Fund Balance 3,910,001 4,571,596 1,746,414 7,660,623 7,660,623 7,660,623 338.6% Total Beginning Fund Balance 3,910,001 4,571,596 1,746,414 7,660,623 7,660,623 7,660,623 338.6% 43300-System Development Charges 503,853 1,569,645 1,185,194 1,114,082 1,114,082 1,114,082 -6.0% 43301-SDC Reimbursement 308,896 1,242,297 1,042,779 980,212 980,212 980,212 -6.0% Total Licenses and Permits 812,749 2,811,942 2,227,973 2,094,294 2,094,294 2,094,294 -6.0% 47000-Interest Earnings 9,294 35,173 233 233 233 233 0.0% Total Interest Earnings 9,294 35,173 233 233 233 233 0.0% Total Resources 4,732,044 7,418,711 3,974,620 A 9,755,150 9,755,150 Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Work in Progress 0 0 0 0 0 0 0.0% Total Transfers Out 160,448 1,901,382 2,720,960 2,733,898 2,733,898 2,733,898 0.5% Total Contingency 0 0 100,000 100,000 100,000 100,000 0.0% Total Budget ,448 1,901,382 Reserve for Future Exp 4,571,596 5,517,329 1,153,660 6,921,252 6,921,252 6,921,252 499.9% Total Requirements 2,044 7,418,711 ill PAGE 356 - CITY OF TIGARD SPECIAL REVENUE FUND-BUILDING The Building Fund is used to track building permit revenues and expenditures. All activities of the city's Building Division are appropriated in this fund. The Building Division, a part of the Community Development Department, is responsible for reviewing plans, issuing permits, and inspecting construc- tion to ascertain compliance with the State of Oregon specialty codes. The specialty codes include building, fire, plumbing, mechanical, electrical codes and other State of Oregon rules and statutes. The division enforces requirements of the Tigard Municipal Code and Community Development codes and ordinances. Revenues collected in the Building Fund are dedicated to supporting the divisional activities and related administrative expenses. The amount of the charge for a building-related fee is detailed in ORS 455.210 and OAR 918-020-0220. The city is seeing a significant increases in Building Fund revenue in large part due to the new home development in the new River Terrace Subdivision. This increase in revenue is expected to continue for the next 5 years. While Building fees are paid up front, the work required under those fees may continue for an extended period. This may lead to an initial increase in Fund Balance but expenditures may need to increase in future fiscal years to meet the workload demand. ry rF4. 4tt .8„. .. z' , mss" dier... ...,..„. _:. :..- ,.. ., _..-.. :-.e '....- — — ' . . ., =-=.e.-- . ' " r-M1-,-tip" -w• ':.,.. �r • : P�. S,S•y, . ..i..:-.- , 'p City of Tigard Public Works building FUND SUMMARIES-PAGE 357 SPECIAL REVENUE FUND-BUILDING FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Resources 40000-Beginning Fund Balance 1,968,281 2,064,577 2,219,492 5,368,306 5,368,306 5,368,306 141.9% Total Beginning Fund Balance 1,968,281 2,064,577 2,219,492 5,368,306 5,368,306 5,368,306 141.9% 43101-Plumbing Permits 125,946 246,870 359,111 271,564 271,564 271,564 -24.4% 43102-Mechanical Permits 215,250 254,679 828,990 625,251 625,251 625,251 -24.6% 43104-Building Permits 554,679 935,280 1,771,184 1,332,913 1,332,913 1,332,913 -24.7% 43105-Metro Construction Excise 5% 2,989 6,881 10,669 10,029 10,029 10,029 -6.0% 43106-Building Plan Check Fee 368,911 653,128 772,693 582,331 582,331 582,331 -24.6% 43107-Erosion Control Plan Check Fee 0 0 469 258 258 258 -45.0% 43108-Fire Life Safety Plan Ck Fee 140,336 146,735 286,671 215,471 215,471 215,471 -24.8% 43109-Plumbing Plan Check Fee 1,623 9,882 6,852 6,441 6,441 6,441 -6.0% 43111-Mechanical Plan Check Fee 33,368 26,460 150,289 113,272 113,272 113,272 -24.6% 43112-CDC Review Fees 150 676 1,723 948 948 948 -45.0% 43118-Sewer Inspection Fee 3,905 8,930 332,393 250,449 250,449 250,449 -2+7% 43135-Info Processing&Archiving 12,727 30,323 44,097 33,451 33,451 33,451 -24.1% Total Licenses and Permits 1,459,884 2,319,844 4,565,141 3,442,378 3,442,378 3,442,378 -24.6% 44502-Beaverton School CET 40/0 676 335 1,813 1,813 1,813 1,813 R0% 44503-Tigard-Tualatin School CET 4% 12,235 39,797 6,468 6,468 6,468 6,468 0.0% Total Intergovernmental 12,912 40,132 8,281 8,281 8,281 8,281 0.0% 45151-Returned Check Fees -1,245 60 0 0 0 0 0 o% 45319-Miscellaneous Fees&Charges 4,814 10,509 7,035 7,035 7,035 7,035 0.0% Total Charges for Services 3,569 10,569 7,035 7,035 7,035 7,035 0.0% 47000-Interest Earnings 4,495 16,040 19,782 19,782 19,782 19,782 0.0% Total Interest Earnings 4,495 16,040 19,782 19,782 19,782 19,782 0.0% 48001-Recovered Expenditures 801 7,016 932 932 932 932 0-0% Total Miscellaneous 801 7,016 932 932 932 932 0.0% 49220-Transfer In from Electrical Inspection Fund 180,000 180,000 300,000 300,000 300,000 300,000 R0% Total Transfers In 180,000 180,000 300,000 300,000 300,000 300,000 R 0% Total Resources 3,629,943 4,638,178 7,120,663 9,146,714 9,146,714 •146,714 283% PAGE 358 - CITY OF TIGARD SPECIAL REVENUE FUND-BUILDING FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Requirements Program Expenditures Community Development 1,565,366 1,876,999 2,414,784 2,309,303 2,309,303 2,309,303 -4.4% Total Program Expenditures 1,565,366 1,876,999 2,414,784 2,309,303 2,309,303 2,309,303 -4.4°/ Total Contingency 0 0 250,000 250,000 250,000 250,000 0.0% Total Bud Reserve for Future Expense 2,064,577 2,761,180 4,455,879 6,587,411 6,587,411 6,587,411 47.8% Total Requiremen v tt r) - 4 I t 'A '9 2 3�- t i V1�,, l - �' is > - \ y f „;.!•$.‘ , as. � ?`� s4,4 1 y�y� �" �,v ' /�'1 • • • ��. moi— 7.: -116.4%' ° — 4 — 'zi ei�+gyp Ir.. ,. __ • .1?4 101 1 Ito,r0,ri c l J ... ...H,--- ! i= i . ` y t 0 elf II 131 rs - -� y4 -e.'..... >7- .4--To-.`'"' >. �t"'�V ..s.,. City of Tigard Library FUND SUMMARIES-PAGE 359 SPECIAL REVENUE FUND-CITY GAS TAX The City Gas Tax Fund is used to account for revenues generated from and projects funded by Tigard's local gas tax. The tax was developed by a citizen task force in 2006 as a means to fund im- provements to the Greenburg Road/Pacific Highway/Main Street intersection. The plan was to sunset the tax after paying for the project. In 2009, a change in state law forbade cities from changing their local gas tax,resulting in an inability to sunset the tax. The decision was made by the Tigard City Council to have the tax remain in effect per- manently as a source to fund other future transportation project needs as recommended by a citizen task force. The Greenburg Road/Pacific Highway/Main Street intersection project was completed in December 2010. Revenue coming into the fund is currently being used to pay debt service on that project. The Tigard Transportation Advisory Committee (TTAC) advises council of potential transportation projects that can be funded by this revenue. Based on recommendation of TTAC, the city has funded two additional transportation projects with City Gas Tax Funds. They are the Pacific Highway/Gaarde Street/McDonald Street Intersection Improvements, and the 72nd Avenue/Dartmouth Street Intersec- tion Improvements that was completed in December 2014. This fund is also helping cover the costs with the Hunziker Industrial Core project, North Dakota Street Bridge Replacement, North Dakota Street Sidewalk and Bike Lane, Tideman Avenue Sidewalk, Commercial Street Sidewalk and Main Street Green Street Retrofit-Phase 2. PAGE 360 - CITY OF TIGARD SPECIAL REVENUE FUND-CITY GAS TAX FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY17Revised Resources 40000-Beginning Fund Balance 1,736,934 38,456 198,126 615,267 615,267 615,267 210.5% Total Beginning Fund Balance 1,736,934 38,456 198,126 615,267 615,267 615,267 210.5% 44200-Gas Tax 558,740 712,408 619,511 619,511 619,511 619,511 0.0% 44801-State Grants 0 0 3 0 0 0 -100.0% Total Intergovernmental 558,740 712,408 619,514 619,511 619,511 619,511 0.0% 47000-Interest Earnings 24,532 31,116 34,584 34,584 34,584 34,584 0.0% Total Interest Earnings 24,532 31,116 34,584 34,584 34,584 34,584 0.0% 48001-Recovered Expenditures 11,218 30,337 32,052 32,052 32,052 32,052 0.0% Total Miscellaneous 11,218 30,337 32,052 32,052 32,052 32,052 0.0"o 49460-Transfer In from Transportation CIP Fund 0 0 200,000 0 0 0 100.0°/ Total Transfers In 0 0 200,000 0 0 0 -100.0% Total Resources 2,331,42 1,084,276 1,301,414 1,301,41 Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Debt Service 315,860 312,008 307,899 310,000 310,000 310,000 0.7% Total Work in Progress 0 0 0 0 0 0 0.0% Total Transfers Out 1,977,108 145,359 334,668 239,829 239,829 239,829 -28.3% 'Total Contingency 0 0 300,000 300,000 300,000 300,000 0.0% Total Budget Reserve for Future Exp 38,456 354,950 141,709 451,585 451,585 451,585 218.7% Total Requirements 2,331,424 ,414 1,301,414 1,301, FUND SUMMARIES-PAGE 361 SPECIAL REVENUE FUND- CRIMINAL FORFEITURE The Criminal Forfeiture Fund records revenues received from the seizure of assets used in criminal activity. Prior to FY 2013-2014, a transfer out to the General Fund was established each fiscal year in order for the Tigard Police Department to have as-needed access to fund-allowable police and drug enforcement activities. Beginning with FY 2013-2014, the police related expenditures have been made directly out of the fund. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Resources 40000-Beginning Fund Balance 182,978 216,275 194,107 285,160 285,160 285,160 46.9% Total Beginning Fund Balance 182,978 216,275 194,107 285,160 285,160 285,160 46.9% 44800-Federal Grants 123,887 199,180 0 0 0 0 0.0% Total Intergovernmental 123,887 199,180 0 0 0 0 0.0% 46000-Forfeitures 0 0 43,000 43,000 43,000 43,000 0.0% 46001-Traffic Fines 0 0 0 0 0 0 0.0% 46003-Property Evidence Forfeitures 5,646 11,599 0 0 0 0 0.0% Total Fines&Forfeitures 5,646 11,599 43,000 43,000 43,000 43,000 0.0% 47000-Interest Earnings -46 13 1,892 1,892 1,892 1,892 0.0% Total Interest Earnings -46 13 1,892 1,892 1,892 1,892 0.0% 48001-Recovered Expenditures 36 0 0 0 0 0 0.0% Total Miscellaneous 36 0 0 0 0 0 0.0% Total Resources liMEl330,052 + 330,052 38.1% Requirements Program Expenditures Community Services 95,788 41,132 150,000 150,000 150,000 150,000 0.0% Total Program Expenditures 95,788 41,132 150,000 150,000 150,000 150,000 0.0% Total Transfers Out 437 560 2,744 3,263 3,263 3,263 18.9% Total Budget Reserve for Future Expense 216,275 385,374 86,255 176,789 176,789 176,789 105.0% Total Requirements PAGE 362- CITY OF TIGARD SPECIAL REVENUE FUND- ELECTRICAL INSPECTION The Electrical Inspection Fund records revenues related to electrical permits and plan check fees in the city. The fees are established by single or multi-family dwelling units or by type of service, and are es- tablished following the guidelines detailed in ORS 455.210 and OAR 918-020-0220. These guidelines specify that the fees charged are necessary and are to be set at a level that reasonably recovers costs. The revenues are then transferred to the Building Fund to support the costs associated with these fees. As with the Building Fund, revenues in the Electrical Inspection Fund are anticipated to increase dur- ing the next five to six years with homes being built in the River Terrace Subdivision. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revise Resources 40000-Beginning Fund Balance 124,136 163,401 169,394 459,000 459,000 459,000 171.0% Total Beginning Fund Balance 124,136 163,401 169,394 459,000 459,000 459,000 171.0% 43103-Electrical Permit Fees 209,790 279,685 467,418 339,373 339,373 339,373 -27.4% 43110-Electrical Plan Check Fee 9,474 7,957 8,869 8,337 8,337 8,337 -6.0% Total Licenses and Permits 219,265 287,641 476,287 347,710 347,710 347,710 -27.0% 47000-Interest Earnings 0 421 1,207 1,207 1,207 1,207 0.0°6 Total Interest Earnings 0 421 1,207 1,207 1,207 1,207 0.0% Total Resources 343,401 451,463 646,888 8077 807,917 Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Transfers Out 180,000 181,993 303,121 303,913 303,913 303,913 0.3% Total Contingency 0 0 50,000 50,000 50,000 50,000 0.0% Total Budget Reserve for Future Exp 163,401 269,470 293,767 454,004 454,004 454,004 54.5 Total Requirements 343,401 451,31 FUND SUMMARIES-PAGE 363 SPECIAL REVENUE FUND— GAS TAX The Gas Tax Fund records shared revenues from the State of Oregon and Washington County taxes on the sale of motor vehicle fuel. The city utilizes these revenues to fund various construction, recon- struction, improvements, repairs, maintenance, and operation of public highways, roads, and streets. These monies may also be used for street lighting and cleaning, storm drainage, traffic control devices, administrative costs and debt service. The city's Street Maintenance Division is largely funded by Gas Tax revenues. State of Oregon gas tax and vehicle registration fees are shared with cities and counties throughout the State using a formula set by the legislature. The expenditure of state gas tax revenue is restricted to the uses outlined in Article IX, section 3a of the Oregon Constitution. Washington County collects one cent per gallon for all motor vehicle fuel sold within the county. Portions of this collection are distributed to cities within the county according to a formula set by the county. _ {F- 11, - wnuNN Pa��EF c. Sept. j f.TE Ear _� 9—r.. I t Ott i�t_I ``,` tl i T E'• it Ertre nc City of Tgarc CITY HALL 4 T PF.I?.NUTS IPOLICE - 1312'x' ,�ALT.BLVD City of Tigard paving project on Hall Blvd. PAGE 364- CITY OF TIGARD SPECIAL REVENUE FUND- GAS TAX FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Resources 40000-Beginning Fund Balance 985,270 1,565,112 1,990,893 2,349,799 2,349,799 2,374,799 19.3% Total Beginning Fund Balance 985,270 1,565,112 1,990,893 2,349,799 2,349,799 2,374,799 19.3% 43119-Street Lighting Fees 22,480 29,722 65,965 65,965 65,965 65,965 0.0% 43125-Fee In-Lieu Bicycle Striping 0 0 3,009 3,009 3,009 3,009 0.0% Total Licenses and Permits 22,480 29,722 68,974 68,974 68,974 68,974 0.0% 44200-Gas Tax 2,837,939 2,911,763 2,912,205 2,912,205 2,912,205 2,912,205 0.0% 44201-Other Gas Tax 181,584 183,855 191,494 193,409 193,409 193,409 1.0% Total Intergovernmental 3,019,523 3,095,618 3,103,699 3,105,614 3,105,614 3,105,614 0.1% 47000-Interest Earnings 125,676 152,759 55,732 55,732 55,732 55,732 0.0% Total Interest Earnings 125,676 152,759 55,732 55,732 55,732 55,732 0.0% 48000-Other Revenue 939 0 0 0 0 0 0.0% 48001-Recovered Expenditures 180,694 78,217 62,818 62,818 62,818 62,818 0.0% Total Miscellaneous 181,633 78,217 62,818 62,818 62,818 62,818 0.0% 49100-Transfer In front General Fund 0 15,967 0 0 0 0 0.0% 49412-Transfer In from Street Maintenance Fund 100,000 100,000 150,000 0 0 150,000 0.0% Total Transfers In 100,000 115,987 150,000 0 0 150,000 0.0% Total Resources 4,434,581 5,037,415 5,432,116 5,642,937 5,`"'^" '^1.s _ Requirements Program Expenditures Public Works 1,774,546 1,822,996 2,297,370 2,306,702 2,306,702 2,331,702 1.5% Total Program Expenditures 1,774,546 1,822,996 2,297,370 2,306,702 2,306,702 2,331,702 1.5% Total Debt Service 599,675 592,425 584,561 585,000 585,000 585,000 0.1% Total Transfers Out 495,248 272,214 1,035,081 1,375,987 1,375,987 1,375,987 32.9% Total Work in Progress 0 0 0 0 0 0 0.0% Total Contingency 0 0 200,000 200,000 200,000 200,000 0.0% ,689 4,467,689 Reserve for Future Expense 1,565,112 2,349,779 1,315,104 1,175,248 1,175,248 1,325,248 0.8% Total Requirements FUND SUMMARIES-PAGE 365 SPECIAL REVENUE FUND- LIBRARY DONATIONS & BEQUESTS The Library Donations and Bequest Fund accounts for money remaining from several donations and bequests that were provided to the Library for various special projects and artwork. A transfer to the Facilities Capital Projects Fund of$100,000 is appropriated in FY 2017-18 for any of these projects or artwork that arise. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Reviser Resources 40000-Beginning Fund Balance 474,648 474,648 474,648 471,892 471,892 471,892 -0.6% Total Beginning Fund Balance 474,648 474,648 474,648 471,892 471,892 471,892 -0.6% 47000-Interest Earnings 0 2,245 0 1,000 1,000 1,000 100.0% Total Interest Earnings 0 2,245 0 1,000 1,000 1,000 100.0% Total Resources 474,648 476,892 11E4,648 47M 472,892 -0.4% Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Transfers Out 0 0 100,000 100,000 100,000 100,000 0.0°/ Total Budget Reserve for Future Exp 474,648 476,892 374,648 372,892 372,892 372,892 -0.5% Total Requirements PAGE 366 - CITY OF TIGARD SPECIAL REVENUE FUND— PARKS BOND In November 2010,voters approved a $17 million parks bond for purchase of land and greenspaces to be used for parks. A minimum of 80% of the proceeds can be used for land acquisitions with the re- maining 20% to be utilized for park improvements. Funding for land acquisitions and improvements will come from the Parks Bond Fund,with expenditures recorded in the Parks Capital Fund. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revised Resources 40000-Beginning Fund Balance 2,395,068 2,162,990 826,997 1,639,000 1,639,000 1,639,000 98.2% Total Beginning Fund Balance 2,395,068 2,162,990 826,997 1,639,000 1,639,000 1,639,000 98.2% 44501-Intergovernmental Revenue 0 0 515,000 0 0 0 -100.0% Total Intergovernmental 0 0 515,000 0 0 0 -100.0°4 47000-Interest Earnings 11,544 16,470 2,000 2,000 2,000 2,000 0.0% Total Interest Earnings 11,544 16,470 2,000 2,000 2,000 2,000 0.0% Total Resources 2,406,612 2,179,460 1,343,997 1,641,000 1,641,000 1,641,000 22.1%I Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Debt Service 0 0 0 0 0 0 0.0% Total Work in Progress 0 0 0 0 0 0 0.0% Total Transfers Out 243,622 1,057,112 1,327,000 1,560,000 1,560,000 1,560,000 17.6% Total Contingency 0 0 0 0 0 0 0.0% Total Budge 243,622 1,057,112 1,327,000 1,560,000 1,560,0 Reserve for Future Exp 2,162,990 1,122,349 16,997 81,000 81,000 81,000 376.6% Total Requirements FUND SUMMARIES-PAGE 367 SPECIAL REVENUE FUND- PARKS SDC The Parks System Development Charge (SDC) Fund was established to track the revenues and expend- itures associated with the collection of the Parks SDCs. Parks SDCs are charged when a building per- mit is issued for any new residential, multi-family, or commercial construction. Funds collected are used for the acquisition, development, and expansion of additional recreation spaces and facilities that are included in the city's Parks Master Plan. During FY 2015-16, the city implemented a new Parks SDC that incorporates the River Terrace subdi- vision. These rates are to be adjusted annually using an average of two indices, one reflecting changes in development/construction costs and one reflecting changes in land acquisition costs. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revisei Resources 40000-Beginning Fund Balance 1,568,420 1,731,819 1,715,574 6,037,241 6,037,241 6,186,941 260.6% Total Beginning Fund Balance 1,568,420 1,731,819 1,715,574 6,037,241 6,037,241 6,186,941 260.6% 43300-System Development Charges 525,540 2,078,201 1,218,969 2,461,831 2,461,831 2,461,831 102.0% 43301-SDC Reimbursement 0 208,081 0 470,000 470,000 470,000 100.0% 43302-SDC Improvement-RT 0 187,488 0 0 0 0 0.0% 43320-TDT Fees 0 0 0 37,600 37,600 37,600 100.0% Total Licenses and Permits 525,540 2,473,770 1,218,969 2,969,431 2,969,431 2,969,431 143.6% 47000-Interest Earnings 3,997 14,284 19,782 19,782 19,782 19,782 0.0% Total Interest Earnings 3,997 14,284 19,782 19,782 19,782 19,782 0.0', Total Resources 2,097,957 4,219,873 2,954,325 9,026,454 9,026,454 9,176,154 210.6% Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Debt Service 0 0 0 0 0 0 0.0% Total Work in Progress 6,752 15,994 0 0 0 0 0.0% Total Transfers Out 359,386 274,647 1,506,045 1,446,755 1,446,755 1,616,455 7.3% Total Contingency 0 0 47,681 100,000 100,000 80,000 67.8% Total BudgeW 366,138 290,641 1,553,726 II=Wr 1,546,755 illir 9.2% Reserve for Future Exp 1,731,819 3,929,233 1,400,599 7,479,699 7,479,699 7,479,699 434.0% Total Requirements 2,097,957 4,219,873 2,954,325 9,026,454 9,026,454 9,176,154 210.6% PAGE 368 - CITY OF TIGARD SPECIAL REVENUE FUND— PARKS UTILITY The Parks Utility Fund is a special revenue fund that is used for maintenance and operation of city parks, trails, and green-spaces. The Tigard City Council recognized during the 2015-2016 fiscal year that the city's General Fund could not be sustained at current levels,given the growth of expenses and the city's population. The General Fund covers core services like police, library, community building and parks. City expenses are growing at about 4 percent annually compared to revenues of 3.5 percent. To address the gap, the council approved a Parks Utility Fee that would take a portion of parks fund- ing out of the General Fund and treat it more like a utility. For the implementation of the Parks Utility Fee, a typical residential customer who receives a utility statement from the City of Tigard began see a monthly charge of$3.75 in April of 2016. Typical busi- ness customers saw a monthly charge of approximately $7.00 at the same time. All told, the fees are expected to generate a little more than $1 million annually, or just under half the cost of the operations and maintenance of city parks, trails, green-spaces, as well as right-of-ways thereafter. The remaining cost is covered by a transfer from the General Fund. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Resources 40000-Beginning Fund Balance 0 0 156,757 665,602 665,602 775,602 394.8% Total Beginning Fund Balance 0 0 156,757 665,602 665,602 775,602 394.8% 43136-Park and Recreation Fee 0 265,090 0 1,000,000 1,000,000 1,000,000 100.0% Total Licenses and Permits 0 265,090 0 1,000,000 1,000,000 1,000,000 100.0% 45110-Parks Utility Fee 0 0 1,000,000 0 0 0 -100.0% 45319-Miscellaneous Fees&Charges 0 285 0 0 0 0 0.0% Total Charges for Services 0 285 1,000,000 0 0 0 -100.0% 47000-Interest Earnings 0 0 0 500 500 500 100.0% Total Interest Earnings 0 0 0 500 500 500 100.0% 49100-Transfer In from General Fund 0 2,200,000 1,535,000 1,605,500 1,605,500 1,605,500 4.6% Total Transfers In 0 2,200,000 1,535,000 1,605,500 1,605,500 1,605,500 4.6% Total Resources 3,271,602 3,271,602 3,381,602 25.6% Requirements Program Expenditures Public Works 0 1,997,220 2,460,582 2,510,194 2,510,194 2,620,194 6.5% Total Program Expenditures 0 1,997,220 2,460,582 2,510,194 2,510,194 2,620,194 6.50/0 Total Contingency 0 0 100,000 100,000 100,000 100,000 Total Budget 2,610,194 2,610,1 2,720,194 62% Reserve for Future Expense 0 468,155 131,174 661,408 661,408 661,408 404.2% Total Requirements 0 2,465,375 2,691,757 3,271,602 3,271,602 3,381,602 6% FUND SUMMARIES-PAGE 369 SPECIAL REVENUE FUND- STREET MAINTENANCE FEE The Street Maintenance Fee Fund was established to track the revenues and expenditures associated with the Street Maintenance Fee that was approved through Ordinance No. 03-10 by the City Council in November 2003 and updated with revised fees in both January 2010 and March 2016. The Street Maintenance Fee is a monthly fee designed specifically for the maintenance of existing roads in Tigard. Monthly fees are billed to and collected from both residential and non-residential customers through the city's utility billing system. The fee provides a stable source of revenue designated for the use in the maintenance of existing streets and right-of-way maintenance within the city. This includes applying new street surfaces such as slurry seals,pavement overlays, and repairing deteriorating streets. During the 2015-2016 fiscal year, the Tigard City Council approved revised fees that reflect upcoming projects scheduled in the pavement plan that emphasize road use in commercial areas. The changes are meant to continue funding needed roadwork that supports one of the city's key pieces of infra- structure. An additional increase in the Street Maintenance Fee rates to both residents and businesses went into effect in January 2017. This increase is expected to generate an additional $500,000 annually for the program in order to address the backlog of streets over a roughly 20 year timeframe. PAGE 370 - CITY OF TIGARD SPECIAL REVENUE FUND- STREET MAINTENANCE FEE FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revises Resources 40000-Beginning Fund Balance 1,370,438 1,394,391 1,510,308 1,664,236 1,664,236 1,664,236 10.2% Total Beginning Fund Balance 1,370,438 1,394,391 1,510,308 1,664,236 1,664,236 1,664,236 10.2% 43129-Line Extension Rebate 2,130,295 2,234,898 0 0 0 0 0.0% 43130-Miscellaneous Fees/Charges 0 0 2,239,103 2,851,058 2,851,058 2,851,058 27.3% Total Licenses and Permits 2,130,295 2,234,898 2,239,103 2,851,058 2,851,058 2,851,058 27.3% 45199-Bad Debt -9,623 -1,534 0 0 0 0 0.0% Total Charges for Services -9,623 -1,534 0 0 0 0 0.0% 47000-Interest Earnings 0 12,008 2,043 2,043 2,043 2,043 0.0°'o Total Interest Earnings 0 12,008 2,043 2,043 2,043 2,043 0.0% 48001-Recovered Expenditures 96 57 1,299 1,299 1,299 1,299 0.0% Total Miscellaneous 96 57 1,299 1,299 1,299 1,299 0.0% 49412-Transfer In from Street Maintenance Fund 0 0 0 0 0 0 0.11 , Total Transfers In 0 0 0 0 0 0 0.0% Total Resources 3,491,206 3,639,820 3,752,753 4,518,636 4,518,636 4,518,636 20.4% Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Work in Progress 1,893,198 1,805,339 1,985,000 2,350,000 2,350,000 2,350,000 18.4% Total Transfers Out 203,617 228,735 313,900 322,557 322,557 322,557 2.8% Total Contingency 0 0 200,000 200,000 200,000 200,000 0.0 Total Budget Reserve for Future Exp 1,394,391 1,605,746 1,253,853 1,646,079 1,646,079 1,646,079 31.3% Total Requirements FUND SUMMARIES-PAGE 371 SPECIAL REVENUE FUND— TRANSPORTATION DEVELOPMENT TAX The Transportation Development Tax (TDT) Fund accounts for a Washington County Tax approved by the voters in November 2008 that is administered and collected by the City of Tigard. The tax has been in effect since July 1, 2009, replacing the Traffic Impact Fee (1'1F) program. Like TIF, TDT is assessed on new development to help provide funds for the increased capacity transportation improvements need to accommodate the additional vehicle traffic and demand for transit facilities generated by that development. It provides funds for these capacity improvements to county and city arterials, certain collectors, and certain state and transit facilities as listed in the Coun- ty's Capital Improvements Project List. The TDT is categorized as an Improvement Fee. Revenue must be dedicated to capital improvements that expand capacity and may not be used for mainte- nance, repair, or other non-capital improvements. Since the TDT was approved by Washington County voters, the Washington County Board of Com- missioners has granted a discount to developers and slowed the phase-in of the TDT. However, the tax has been fully phased-in as of October 2014. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revised Resources 40000-Beginning Fund Balance 1,474,749 1,148,199 1,279,290 6,805,474 6,805,474 6,805,474 432.0% Total Beginning Fund Balance 1,474,749 1,148,199 1,279,290 6,805,474 6,805,474 6,805,474 432.0% 43320-TDT Fees 435,910 2,642,669 1,785,000 1,701,000 1,701,000 1,701,000 -4.7% Total Licenses and Permits 435,910 2,642,669 1,785,000 1,701,000 1,701,000 1,701,000 -4.7 47000-Interest Earnings 2,824 20,382 11,279 11,279 11,279 11,279 0.0°/a Total Interest Earnings 2,824 20,382 11,279 11,279 11,279 11,279 0.0% 49410-Transfer In from Traffic Impact Fee Fund 47,039 0 0 0 0 0 0.0° Total Transfers In 47,039 0 0 0 0 0 0.0 ' Total Resources 1,960,522 3,811,250 3,075,569 8,517,753 8,517,753 8,517,753 176.9% Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Work in Progress 6,752 15,994 0 0 0 0 0.0% Total Transfers Out 805,570 402,949 87,486 961,262 961,262 961,262 998.8% 'Total Contingency 0 0 250,000 250,000 250,000 250,000 0.0°o Total Budget ,262 1,211,262 1,211,262 258.9% Reserve for Future Exp 1,148,199 3,392,307 2,738,083 7,306,491 7,306,491 7,306,491 166.8% Total Requirements 7,753 8,517,753 PAGE 372- CITY OF TIGARD SPECIAL REVENUE FUND—TRANSPORTATION SDC The Transportation System Development Charge (SDC) Fund was established to track the revenues and expenditures associated with the collection of transportation SDCs. The charges are collected up- on issue of a building permit for any new residential, multi-family, or commercial construction. The fees supporting the fund were adopted during the 2015-2016 fiscal year. To assist with infrastructure capacity needs in River Terrace, an additional SDC charge for that area was implemented. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revised Resources 40000-Beginning Fund Balance 0 0 54,000 2,893,415 2,893,415 2,893,415 5258.2% Total Beginning Fund Balance 0 0 54,000 2,893,415 2,893,415 2,893,415 5258.2% 43300-System Development Charges 0 702,121 1,602,000 1,155,000 1,155,000 1,155,000 -27.9% 43301-SDC Reimbursement 0 40,534 12,750 67,200 67,200 67,200 427.1% 43302-SDC Improvement-RT 0 245,485 0 0 0 0 0.0% Total Licenses and Permits 0 988,140 1,614,750 1,222,200 1,222,200 1,222,200 -24.3% 47000-Interest Earnings 0 1,489 0 500 500 500 100.0% Total Interest Earnings 0 1,489 0 500 500 500 100.0% Total Resources 0 989,629 1,668,750 4,116,115 4,116,115 4,116,115 JIM Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Work in Progress 0 0 0 0 0 0 0.0% Total Transfers Out 0 1,000 221,015 13,340 13,340 13,340 -94.0% Total Contingency 0 0 50,000 50,000 50,000 50,000 0.0% Total Budget -111 . 1,000 271,015 /° Reserve for Future Exp 0 988,629 1,397,735 4,052,775 4,052,775 4,052,775 190.0°'° Total Requirements 0 989,629 1,668, 15 4,116,115 4,116,115 146.7% FUND SUMMARIES-PAGE 373 SPECIAL REVENUE FUND- URBAN FORESTRY The Urban Forestry Fund was established to account for funds collected from developers in lieu of preserving trees. Monies collected in this fund can be used by the city to plant trees in public rights-of- way and other public properties. These resources can also be used to provide care and maintenance to the trees planted by the city for three years after the planting. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revised Resources 40000-Beginning Fund Balance 1,349,861 1,369,010 1,154,033 1,190,700 1,190,700 1,190,700 3.2% Total Beginning Fund Balance 1,349,861 1,369,010 1,154,033 1,190,700 1,190,700 1,190,700 3.2% 47000-Interest Earnings 3,633 6,729 4,060 4,060 4,060 4,060 0.0% Total Interest Earnings 3,633 6,729 4,060 4,060 4,060 4,060 0.0% 48001-Recovered Expenditures 35,000 0 0 0 0 0 0.0% 48101-Tree Replacement Revenue 10,740 3,425 32,813 32,813 32,813 32,813 0.0°'o Total Miscellaneous 45,740 3,425 32,813 32,813 32,813 32,813 0.0% Total Resources 1,399,234 1,37, 1,190,906 1,227,573 1,227,573 1,227,M 3.1% Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Work in Progress 0 0 0 0 0 0 0.0% Total Transfers Out 30,224 79,624 153,382 193,045 193,045 193,045 25.9% Total Contingency 0 0 50,000 50,000 50,000 50,000 0.0% Total Budget I- 79,624 203,382 243,045 243,045 243,045 - Reserve for Future Exp 1,369,010 1,299,540 987,524 984,528 984,528 984,528 -0.3% Total Requirements 1,399,234 1,379,164 1,190,906 1,227,573 1,227,573 1,227,573 - PAGE 374- CITY OF TIGARD SPECIAL REVENUE FUND- UNDERGROUND UTILITY The Underground Utility Fund was established to record funds that are received in lieu of under- grounding utilities. The resources in this fund are used primarily to support various capital improve- ment projects that require underground utility components. This fund saw a large draw down on re- sources during the 2017 fiscal year for underground work on the Walnut Street project. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revised Resources 40000-Beginning Fund Balance 576,579 498,666 294,777 100,000 100,000 100,000 -66.1% Total Beginning Fund Balance 576,579 498,666 294,777 100,000 100,000 100,000 -66.1% 43124-Fee In-Lieu Undergrounding 43,648 78,621 124,817 124,817 124,817 124,817 0.0% Total Licenses and Permits 43,648 78,621 124,817 124,817 124,817 124,817 0.0% 47000-Interest Earnings 1,091 1,993 7,160 7,160 7,160 7,160 0.0% Total Interest Earnings 1,091 1,993 7,160 7,160 7,160 7,160 0.0% Total Resources 621,318 579,280 426,754 231,977 231,977 231,977 -45.6% Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0°0 Total Work in Progress 0 0 0 0 0 0 0.0% Total Transfers Out 122,652 128,359 384,619 77,417 77,417 77,417 -79.9% Total Contingency 0 0 0 50,000 50,000 50,000 100.0% Total Budg. 122,652 128,359 384,619 127,417 127,417 1111 Reserve for Future Exp 498,666 450,921 42,135 104,560 104,560 104,560 148.2% Total Requi71 621,318 579,280 426,754 231,977 231,977 231,977 FUND SUMMARIES-PAGE 375 DEBT SERVICE FUND- BANCROFT DEBT SERVICES The Bancroft Debt Service Fund accounts for revenues and debt service payments related to two local improvement districts (LID) within the city. In July of 2002, the city sold bonds for the 69th Avenue LID project. In December of 2003, the city sold bonds to finance the remaining portion of the Dart- mouth LID project, which has since been pay off. Fund revenues are derived from assessments on properties that participate within these districts. The reserve for future expense is to be used to protect against fluctuations and non-payment of assessments by property owners and to provide cash flow to pay debt service as scheduled. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revised Resources 40000-Beginning Fund Balance 151,315 127,229 143,530 100,000 100,000 100,000 -30.3% Total Beginning Fund Balance 151,315 127,229 143,530 100,000 100,000 100,000 -30.3% 42000-Spec Assiut Principal 0 0 120,000 60,000 60,000 60,000 -50.0% 42002-Spec Assiut Principal 35,359 65,243 0 0 0 0 0.0% Total Special Assessments 35,359 65,243 120,000 60,000 60,000 60,000 -50.0% 47000-Interest Earnings 0 3 0 10,000 10,000 10,000 100.0% 47002-Interest-Assmts 69th Ave 44,299 23,796 0 0 0 0 0.0% Total Interest Earnings 44,299 23,800 0 10,000 10,000 10,000 100.0% Total Resources 263,530 170,000 170,000 170,000 - Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Debt Service 103,514 103,504 103,100 107,000 107,000 107,000 3.8% Total Transfers Out 230 499 1,536 1,725 1,725 1,725 12.3% Total Contingency 0 0 0 0 0 0 0.0% ._Total Bu.:- Reserve for Future Exp 127,229 112,269 158,894 61,275 61,275 61,275 -61.4% Total Requirements 72 263,530 PAGE 376 - CITY OF TIGARD DEBT SERVICE FUND- GENERAL OBLIGATION DEBT SERVICE The General Obligation Debt Service Fund accounts for revenues and debt service payments related to the 2002 voter-approved bond measure for a new library and the 2011 voter-approved bond measure for the purchase and development of parks. Property taxes collected through the debt levies will be used to repay these bonds and ending fund balance is used to protect against fluctuations in property tax payments and provide cash flow to match collections and payments. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revised Resources 40000-Beginning Fund Balance 532,328 722,540 1,006,296 993,712 993,712 993,712 -1.3% Total Beginning Fund Balance 532,328 722,540 1,006,296 993,712 993,712 993,712 -1.3% 40100-Current Property Taxes 2,323,216 2,398,253 2,550,490 2,200,490 2,200,490 2,200,490 -13.7% 40101-Prior Year Property Taxes 42,903 27,940 11,515 11,515 11,515 11,515 0.0% Total Taxes 2,366,119 2,426,193 2,562,005 2,212,005 2,212,005 2,212,005 -13.7% 47000-Interest Earnings 10,787 17,346 4,612 4,612 4,612 4,612 0.0°o Total Interest Earnings 10,787 17,346 4,612 4,612 4,612 4,612 0.0% 48001-Recovered Expenditures 8,006 0 0 0 0 0 0.0% Total Miscellaneous 8,006 0 0 0 0 0 0.0°%. Total Resources 2,917,240 3,166,079 3,572,913 3,210,329 3,210,329 3,210,329 Aliiii Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Debt Service 2,194,700 2,194,500 2,193,200 2,235,000 2,235,000 2,235,000 1.9% Total Transfers Out 0 0 1,352 0 0 0 -100.0% Total Contingency 0 0 0 0 0 0 0.0% 2,235,000 Reserve for Future Exp 722,540 971,579 1,378,361 975,329 975,329 975,329 -29.2% Total Requiremen.: 2,917,240 '13 3,210,329 FUND SUMMARIES-PAGE 377 CAPITAL PROJECTS FUND- FACILITIES CAPITAL PROJECTS The Facilities Capital Projects Fund is used largely for general construction, reconstruction, replace- ment, and expansion related to the city's facilities. Transfers into this fund come from the various oth- er funds that will benefit directly from these projects. The fund is currently building a reserve to ex- plore the construction of a new city facility with transfers from the General Fund,Water Fund, Sanitary Sewer Fund, Stormwater Fund and Gas Tax Fund supporting this reserve. Some of this reserve began to be used in FY 2016-17 for the Civic Center Facilities Visioning Study. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revised Resources 40000-Beginning Fund Balance 905,166 1,156,788 502,454 860,000 860,000 860,000 71.2°'o Total Beginning Fund Balance 905,166 1,156,788 502,454 860,000 860,000 860,000 71.2% 47000-Interest Earnings 2,042 6,847 3,212 3,212 3,212 3,212 0.0°o Total Interest Earnings 2,042 6,847 3,212 3,212 3,212 3,212 0.0% 48001-Recovered Expenditures 35 3 0 0 0 0 0.0% Total Miscellaneous 35 3 0 0 0 0 0M% 49100-Transfer In from General Fund 807,234 859,732 132,607 0 0 0 -100.0% 49200-Transfer In from Gas Tax Fund 27,345 0 27,345 0 0 0 -100.0% 49500-Transfer In from Sanitary Sewer Fund 18,736 0 18,736 0 0 0 -100.0% 49510-Transfer In from Stonnwater Fund 35,478 0 35,478 0 0 0 -100.0% 49530-Transfer In from Water Fund 42,825 0 0 0 0 0 0.0% 49980-Transfer In from Library Don.&Beg. 0 0 100,000 100,000 100,000 100,000 0.0% Fund Total Transfers In 931,618 859,732 314,166 100,000 100,000 100,000 -68.2% Total Resources 1,838,861 2,023,370 819,632 -=MI` 963,212 173% Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Work in Progress 673,671 864,427 515,000 100,000 100,000 100,000 -80.6% Total Transfers Out 8,402 29,325 16,794 0 0 0 -100.0% Total Contingency 0 0 50,000 50,000 50,000 50,000 0.0% Total Budget 074 893,752 581,794 150,000 150,000 -742% Reserve for Future Exp 1,156,788 1,129,618 238,038 813,212 813,212 813,212 241.6% Total Requirements 1,831 2,023,370 819,832 963,212 963,212 17.5% PAGE 378 - CITY OF TIGARD CAPITAL PROJECTS FUND- PARKS CAPITAL The Parks Capital Fund tracks various parks and greenspaces projects. Revenues accounted for in the Parks Capital Fund include various federal and state grants,intergovernmental revenues, and transfers- in. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revised Resources 40000-Beginning Fund Balance 497,494 368,378 405,039 434,066 434,066 434,066 7.2% Total Beginning Fund Balance 497,494 368,378 405,039 434,066 434,066 434,066 7.2% 44501-Intergovernmental Revenue 0 0 0 150,000 150,000 150,000 100.0% 44800-Federal Grants 0 0 539,000 529,627 529,627 628,627 16.6% 44801-State Grants 0 0 0 655,000 655,000 655,000 100.0% 44802-Grants-Other 16,000 0 33,000 80,000 80,000 80,000 142.4% Total Intergovernmental 16,000 0 572,000 1,414,627 1,414,627 1,513,627 164.6% 47000-Interest Earnings 1,063 33,240 3,015 3,015 3,015 3,015 0.0°'o Total Interest Earnings 1,063 33,240 3,015 3,015 3,015 3,015 0.0% 48001-Recovered Expenditures 444 180 0 0 0 0 0.0% Total Miscellaneous 444 180 0 0 0 0 00% 49100-Transfer In from General Fund 58,960 4,241 0 25,000 25,000 25,000 100.0% 49200-Transfer In from Gas Tax Fund 0 0 0 100,000 100,000 100,000 100.0% 49260-Transfer In from Tree Replacement Fund 30,056 73,478 150,000 189,000 189,000 189,000 26.0% 49421-Transfer In from Parks Bond Fund 257,906 1,041,727 1,327,000 1,560,000 1,560,000 1,560,000 17.6% 49425-Transfer In from Parks SDC Fund 172,107 247,065 1,494,638 1,430,372 1,430,372 1,600,072 7.1% 49500-Transfer In from Sanitary Sewer Fund 17,399 3,164 0 0 0 0 0.0% 49510-Transfer In front Stormwater Fund 10,532 46,478 45,000 18,000 18,000 34,300 -23.8% 49530-Transfer In from Water Fund 12,500 0 4,000 0 0 0 -100.0% Total Transfers In 559,459 1,416,152 3,020,638 3,322,372 3,322,372 3,508,372 16.1% Total Resources 1,074,460 1,817,950 4,000,692 5,174,080 5,174,080 5,459,080 36.5% Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0% Total Debt Service 0 0 0 0 0 0 0.0% Total Work in Progress 652,372 1,425,833 3,572,319 5,073,627 5,073,627 5,358,627 50.0% Total Transfers Out 53,710 0 0 0 0 0 0.0% Total Contingency 0 0 0 0 0 0 0.0% Total Budget IMIIMr 706,082 1,425,833 3,572,319 5,073,627 5,073,627 5,358,627 Rcscrvc for Future Exp 365,378 392,117 428,373 100,453 100,453 100,453 -76.6°'0 Total Requirements 1,074,460 1,817,950 4,000,692 5,174,0 5,174,080 5,459,080 36.5% FUND SUMMARIES-PAGE 379 CAPITAL PROJECTS FUND- TRANSPORTATION CIP The Transportation CIP Fund tracks all capital improvement projects that are funded with transporta- tion revenues including Gas Tax and the Transportation Development Tax (IDT). Resources to the fund include state and federal grants and transfers-in. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revised Resources 40000-Beginning Fund Balance 247,331 161,559 167,821 293,630 293,630 293,630 75.00/0 Total Beginning Fund Balance 247,331 161,559 167,821 293,630 293,630 293,630 75.0% 44501-Intergovernmental Revenue -1,400 0 0 0 0 0 0.0% 44800-Federal Grants 35,331 194,669 2,790,000 1,860,000 1,860,000 1,860,000 -33.3% 44801-State Grants 0 0 1,080,000 186,000 186,000 186,000 -82.8% 44802-Grants-Other 0 0 41,000 64,500 64,500 64,500 57.3% Total Intergovernmental 33,932 194,669 3,911,000 2,110,500 2,110,500 2,110,500 -46.0% 45107-Transportatn Utility Surcharge 0 0 0 0 0 0 0.0% Total Charges for Services 0 0 0 0 0 0 0.0% 48000-Other Revenue 0 0 1,526,000 1,378,000 1,378,000 1,378,000 -9.7% 48001-Recovered Expenditures 115 1,418 0 0 0 0 0.0% Total Miscellaneous 115 1,418 1,526,000 1,378,000 1,378,000 1,378,000 -9.7% 49200-Transfer In from Gas Tax Fund 446,828 272,214 990,404 1,270,500 1,270,500 1,270,500 28.3% 49205-Transfer In from City Gas Tax Fund 1,977,108 132,733 330,000 235,000 235,000 235,000 -28.8% 49405-Transfer In from Trans.Dev.Tax Fund 805,381 368,105 70,000 935,000 935,000 935,000 1235.7/ 49410-Transfer In from Traffic Impact Fee Fund 465,585 0 0 0 0 0 0.0% 49411-Transfer In from Underground Utility 122,484 122,768 380,080 73,000 73,000 73,000 -80.8% Fund 49415-Transfer In from Transportation SDC 0 0 220,000 0 0 0 -100.0% Fund 49500-Transfer In from Sanitary Sewer Fund 1,934 1,230 0 0 0 0 0.0% 49510-Transfer In from Stormwater Fund 2,244 9,030 111,560 5,000 5,000 5,000 -95.5% 49530-Transfer In from Water Fund 22,145 460,566 411,000 2,500 2,500 2,500 -99.4% Total Transfers In 3,843,709 1,366,647 2,513,044 2,521,000 2,521,000 2,521,000 0.3% Total Resources 4,125,087 1,724,293 8,117,865 6,303,130 6,303,130 6,303,130 -22.4°o PAGE 380 - CITY OF TIGARD CAPITAL PROJECTS FUND— TRANSPORTATION CIP FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Revised Requirements Program Expenditures Program Expenditures 0 0 0 0 0 0 0.0 Total Work in Progress 3,920,648 1,437,665 7,740,044 6,009,500 6,009,500 6,009,500 -22.4% Total Transfers Out 42,880 0 200,000 0 0 0 -100.0 Total Contingency 0 0 0 0 0 0 0.0% 3,963,528 1,437,665 7,940,044 6,009,500 6,009,500 6,009,500 Reserve for Future Exp 161,559 286,628 177,821 293,630 293,630 293,630 65.1% Total Requirements 4,125,087 1,724,293 8,117,865 6,303,130 ' 6,303,130 6,303,130 ! ti. . 10110. • ...... , .. ismougl-; ....,41:v tu,'"eadtt. •.'• - • I.- . 1.111°.°E.'1111 leak. : '."Pi. *:::.:'„ :..-T ' , 'I... _ .--$ '' IP ' , . . .. , 0 , 4 . • 0R .�,, . F t r TN. ' - 4. 4 City of Tigard Burnham Street FUND SUMMARIES-PAGE 381 INTERNAL SERVICE FUND- CENTRAL SERVICES The Central Service Fund has been established to track the revenues and expenditures of the central administrative functions in the city including city administration, finance, central services, utility billing, and information services. The resources for this fund are largely interdepartmental charges to other city funds. These charges are allocated to departments through a federally approved indirect cost plan. The basis for these allocated costs is reviewed each year based on anticipated use or benefits that are provided to other city departments or divisions. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Resources 40000-Beginning Fund Balance 425,173 505,053 910,819 1,030,995 1,030,995 1,030,995 13.2% Total Beginning Fund Balance 425,173 505,053 910,819 1,030,995 1,030,995 1,030,995 13.2% 43130-Miscellaneous Fees/Charges 0 0 35,566 37,344 37,344 37,344 5.0% Total Licenses and Permits 0 0 35,566 37,344 37,344 37,344 5.0% 44501-Intergovernmental Revenue 0 10,194 70,600 0 0 45,000 -36.3% Total Intergovernmental 0 10,194 70,600 0 0 45,000 -36.3% 45319-Miscellaneous Fees&Charges 47,278 47,488 0 0 0 0 0.0% 45580-Interdepartmental Services Revenue 6,239,285 7,002,091 7,326,403 8,030,785 8,030,785 8,030,785 9.6% Total Charges for Services 6,286,564 7,049,578 7,326,403 8,030,785 8,030,785 8,030,785 9.6% 47000-Interest Earnings 35,927 29,919 22,593 22,593 22,593 22,593 0.0% Total Interest Earnings 35,927 29,919 22,593 22,593 22,593 22,593 0.0% 48000-Other Revenue 58,464 0 0 0 0 0 0.0"o 48001-Recovered Expenditures 16,525 14,425 13,400 13,400 13,400 13,400 0.0% Total Miscellaneous 74,989 14,425 13,400 13,400 13,400 13,400 0.0% 49100-Transfer In from General Fund 0 6,640 140,372 125,466 125,466 125,466 -10.6% 49200-Transfer In from Gas Tax Fund 0 0 4,707 5,487 5,487 5,487 16.6% 49205-Transfer In from City Gas Tax Fund 0 12,626 4,668 4,829 4,829 4,829 3.4% 49220-Transfer In from Electrical Inspection Fund 0 1,993 3,121 3,913 3,913 3,913 25.4% 49240-Transfer In from Criminal Forfeiture Fund 437 560 2,744 3,263 3,263 3,263 18.9% 49260-Transfer In from Tree Replacement Fund 168 1,850 3,382 4,045 4,045 4,045 19.6% 49300-Transfer In from Bancroft Bond Debt Svc Fund 230 499 1,536 1,725 1,725 1,725 12.3% 49350-Transfer In from Gen Ob Debt Svc Fund 0 0 1,352 0 0 0 -100.0% 49400-Transfer In from Capital Projects Fund 8,402 29,325 16,794 0 0 0 -100.0% 49405-Transfer In from Trans.Dev,Tax Fund 189 34,844 17,486 26,262 26,262 26,262 50.2% 49411-Transfer In from Underground Utility Fund 168 5,591 4,539 4,417 4,417 4,417 -2.7% 49412-Transfer In from Street Maintenance Fund 103,617 128,735 163,900 172,557 172,557 172,557 5.3% 49415-Transfer In from Transportation SDC Fund 0 1,000 1,015 13,340 13,340 13,340 1214.3% 49420-Transfer In from Parks Capital Fund 53,710 0 0 0 0 0 0.0% 49421-Transfer In from Parks Bond Fund 0 15,364 0 0 0 0 0.0% 49425-Transfer In from Parks SDC Fund 1,116 27,582 11,407 16,383 16,383 16,383 43.6% 49460-Transfer In from Transportation CIP Fund 42,880 0 0 0 0 0 0.0% 49500-Transfer In from Sanitary Sewer Fund 0 12,753 23,827 22,453 22,453 22,453 -5.8% 49510-Transfer In from Stormwater Fund 0 5,498 4,400 5,129 5,129 5,129 16.6% 49511-Transfer In from Water Quality/Quantity Fund 0 429 0 0 0 0 0.0% 49530-Transfer In from Water Fund 0 54,380 93,586 152,313 152,313 152,313 62.8% 49531-Transfer In from Water SDC Fund 253 530 15,960 18,898 18,898 18,898 18.4% 49532-Transfer In from Water CIP Fund 0 231,256 51,935 0 0 0 -100.0% PAGE 382- CITY OF TIGARD INTERNAL SERVICE FUND— CENTRAL SERVICES FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 49660-Transfer In from Insurance Fund 690 983 31,270 295 295 295 -99.1% Total Transfers In 211,861 572,438 598,001 580,775 580,775 580,775 -2.9% Total Resources 7,034,513 8,181,606 8,977,382 9,715,892 9,715,892 9,760,892 87% Requirements Program Expenditures Policy and Administration 6,529,460 7,163,218 8,477,849 8,715,290 8,715,290 8,760,290 3.3% Total Program Expenditures 6,529,460 7,163,218 8,477,849 8,715,290 8,715,290 8,760,290 3.3% Total Contingency 0 0 250,000 250,000 250,000 250,000 0.0 Total Budgeti 6,529,460 7,163,218 8,727,849 Reserve for Future Expense 505,053 1,018,389 249,533 750,602 750,602 750,602 200.8% Total Requirements 7,034,513 8,181,606 8,977,382 9,715,89 irliP ' �'1 � ty. a�; r , c r yy , y E),,:F .,,,,,,,,,r "' �L w < t e� ;_ �p ..).A!gid % _, ,, .Mr _ Y.X. �.+4 - - _ i .:1• ; > • ',- r . A�r Ilii -li� , li 1 i ��■ �;. I i: Lei 4,_,`,.-.4;,„.. -- ...m, Entrance to Tigard City Hall FUND SUMMARIES-PAGE 383 INTERNAL SERVICE FUND- FLEET/PROPERTY MANAGEMENT The Fleet/Property Management Fund tracks the revenues and expenditures of the Fleet Maintenance Division and Property Management Division as part of the Central Services Department. The re- sources for this fund are largely interdepartmental charges to other city funds that are based on a feder- ally approved cost allocation plan that is revised each year. The cost allocation plan is based on antici- pated use of benefits that are provided to other city departments or divisions. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Resources woo-Beginning Fund Balance 87,008 102,486 85,948 215,186 215,186 215,186 150.4% Total Beginning Fund Balance 87,008 102,486 85,948 215,186 215,186 215,186 150.4% 45580-Interdepartmental Services Revenue 1,560,590 1,783,024 1,927,788 1,942,585 1,942,585 1,942,585 0.8% Total Charges for Services 1,560,590 1,783,024 1,927,788 1,942,585 1,942,585 1,942,585 0.8% 47000-Intcrest Earnings 0 1,200 0 2,000 2,000 2,000 100.0% Total Interest Earnings 0 1,200 0 2,000 2,000 2,000 100.0% 48001-Recovered Expenditures 3,283 2,230 29,686 29,686 29,686 29,686 0.0% Total Miscellaneous 3,283 2,230 29,686 29,686 29,686 29,686 0.0% 49100-Transfer In from General Fund 0 0 130,000 130,000 130,000 130,000 0.0% 49510-Transfer In from Stormwater Fund 0 3,500 0 0 0 0 0.0% 49511-Transfer In from Water Quality/Quantity Fund 0 16,147 37,017 20,999 20,999 20,999 -43.3% Total Transfers In 0 19,647 167,017 150,999 150,999 150,999 -9.6% • Total Resources 1,650,881 1,908,587 2,210,439 2,340,456 2,340,456 2,340,456 5.9% Requirements Program Expenditures 0 0 0 0 0 0 0.0% Policy and Administration 0 0 2,041,913 2,180,910 2,180,910 2,180,910 6.8% Public Works 1,548,395 1,781,685 0 0 0 0 0.0% Total Program Expenditures 1,548,395 1,781,685 2,041,913 2,180,910 2,180,910 2,180,910 6.8% Total Contingency 0 0 75,000 75,000 75,000 75,000 0.0% Total Budget Reserve for Future Expense 102,486 126,902 93,526 84,545 84,545 84,545 -9.6% Total Requirements PAGE 384- CITY OF TIGARD INTERNAL SERVICE FUND- INSURANCE The Insurance Fund is an internal service fund established to track worker's compensation and other insurance related revenues as well as limited expenditures. Expenditures in this fund are for self- insured retentions on losses unfunded by traditional insurance policies, management of insurance/ claim activity and reduction of significant liability exposures. FY 2015 FY 2016 2017 2018 2018 2018 Adopted vs Description Actual Actual Revised Proposed Approved Adopted FY 17 Resources 40000-Beginning Fund Balance 858,592 888,809 882,276 877,980 877,980 877,980 -0.5% Total Beginning Fund Balance 858,592 888,809 882,276 877,980 877,980 877,980 -0.5% 47000-Interest Earnings 0 3,072 15,620 3,620 3,620 3,620 -76.8% Total Interest Earnings 0 3,072 15,620 3,620 3,620 3,620 -76.8% 48001-Recovered Expenditures 44,272 17,101 39,000 39,000 39,000 39,000 0.0% Total Miscellaneous 44,272 17,101 39,000 39,000 39,000 39,000 0.0% Total Resources 902,864 908,982 936,896 920,600 -1.7% Requirements Program Expenditures Policy and Administration 13,365 7,432 50,000 49,684 49,684 49,684 -0.6 Total Program Expenditures 13,365 7,432 50,000 49,684 49,684 49,684 -0.6% Total Transfers Out 690 983 31,270 295 295 295 -99.1% Total Contingency 0 0 0 25,000 25,000 25,000 100.0 Total Budge Reserve for Future Expense 888,809 900,567 855,626 845,621 845,621 845,621 -1.2% Total Requirements FUND SUMMARIES-PAGE 385 • r ,r [. r. 1- • i , "'4r !,a'' .E-a,- . • .. Tigard Skate Park at sunrise City ofTigard I ADOPTED BUDGET I FY 2017-2018 PAGE 386 - CITY OF TIGARD SCHEDULE OF APPROPRIATIONS Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted General Fund Policy and Administration 850,598 16,000 866,598 0 866,598 Community Development 3,863,116 0 3,863,116 0 3,863,116 Community Services 23,865,391 0 23,865,391 40,045 23,905,436 Public Works 4,914,851 0 4,914,851 0 4,914,851 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 1,000 1,000 Transfer 1,913,426 0 1,913,426 0 1,913,426 Capital Improvements 0 0 0 0 0 Contingency 1,295,000 0 1,295,000 0 1,295,000 36,702,382 16,000 36,718,382 41,045 36,759,427 Gas Tax Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 2,306,702 0 2,306,702 25,000 2,331,702 Debt Service 585,000 0 585,000 0 585,000 Loan to CCDA 0 0 0 0 0 Transfer 1,375,987 0 1,375,987 0 1,375,987 Capital Improvements 0 0 0 0 0 Contingency 200,000 0 200,000 0 200,000 4,467,689 0 4,467,689 25,000 4,492,689 City Gas Tax Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 310,000 0 310,000 0 310,000 Loan to CCDA 0 0 0 0 0 Transfer 239,829 0 239,829 0 239,829 Capital Improvements 0 0 0 0 0 Contingency 300,000 0 300,000 0 300,000 849,829 0 849,829 0 849,829 APPENDIX-PAGE 387 SCHEDULE OF APPROPRIATIONS Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted Electrical Inspection Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 303,913 0 303,913 0 303,913 Capital Improvements 0 0 0 0 0 Contingency 50,000 0 50,000 0 50,000 353,913 0 353,913 0 353,913 Building Fund Policy and Administration 0 0 0 0 0 Community Development 2,309,303 0 2,309,303 0 2,309,303 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 0 0 0 0 0 Capital Improvements 0 0 0 0 0 Contingency 250,000 0 250,000 0 250,000 2,559,303 0 2,559,303 0 2,559,303 Criminal Forfeiture Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 150,000 0 150,000 0 150,000 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 3,263 0 3,263 0 3,263 Capital Improvements 0 0 0 0 0 Contingency 0 0 0 0 0 153,263 0 153,263 0 153,263 PAGE 388 - CITY OF TIGARD SCHEDULE OF APPROPRIATIONS Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted Urban Forestry Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 193,045 0 193,045 0 193,045 Capital Improvements 0 0 0 0 0 Contingency 50,000 0 50,000 0 50,000 243,045 0 243,045 0 243,045 Parks Utility Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 2,510,194 0 2,510,194 110,000 2,620,194 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 0 0 0 0 0 Capital Improvements 0 0 0 0 0 Contingency 100,000 0 100,000 0 100,000 2,610,194 0 2,610,194 110,000 2,720,194 Bancroft Debt Service Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 107,000 0 107,000 0 107,000 Loan to CCDA 0 0 0 0 0 Transfer 1,725 0 1,725 0 1,725 Capital Improvements 0 0 0 0 0 Contingency 0 0 0 0 0 108,725 0 108,725 0 108,725 APPENDIX-PAGE 389 SCHEDULE OF APPROPRIATIONS Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted General Obligation Debt Service Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 2,235,000 0 2,235,000 0 2,235,000 Loan to CCDA 0 0 0 0 0 Transfer 0 0 0 0 0 Capital Improvements 0 0 0 0 0 Contingency 0 0 0 0 0 2,235,000 0 2,235,000 0 2,235,000 Facilities Capital Projects Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 0 0 0 0 0 Capital Improvements 100,000 0 100,000 0 100,000 Contingency 50,000 0 50,000 0 50,000 150,000 0 150,000 0 150,000 Transportation Development Tax Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 961,262 0 961,262 0 961,262 Capital Improvements 0 0 0 0 0 Contingency 250,000 0 250,000 0 250,000 1,211,262 0 1,211,262 0 1,211,262 PAGE 390 - CITY OF TIGARD SCHEDULE OF APPROPRIATIONS Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted Traffic Impact Fee Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 0 0 0 0 0 Capital Improvements 0 0 0 0 0 Contingency 0 0 0 0 0 0 0 0 0 0 Underground Utility Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 77,417 0 77,417 0 77,417 Capital Improvements 0 0 0 0 0 Contingency 50,000 0 50,000 0 50,000 127,417 0 127,417 0 127,417 Street Maintenance Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 322,557 0 322,557 0 322,557 Capital Improvements 2,350,000 0 2,350,000 0 2,350,000 Contingency 200,000 0 200,000 0 200,000 2,872,557 0 2,872,557 0 2,872,557 APPENDIX-PAGE 391 SCHEDULE OF APPROPRIATIONS Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted Transportation SDC Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 13,340 0 13,340 0 13,340 Capital Improvements 0 0 0 0 0 Contingency 50,000 0 50,000 0 50,000 63,340 0 63,340 0 63,340 Parks Capital Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 0 0 0 0 0 Capital Improvements 5,073,627 0 5,073,627 285,000 5,358,627 Contingency 0 0 0 0 0 5,073,627 0 5,073,627 285,000 5,358,627 Parks Bond Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 1,560,000 0 1,560,000 0 1,560,000 Capital Improvements 0 0 0 0 0 Contingency 0 0 0 0 0 1,560,000 0 1,560,000 0 1,560,000 PAGE 392- CITY OF TIGARD SCHEDULE OF APPROPRIATIONS Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted Parks SDC Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 1,446,755 0 1,446,755 169,700 1,616,455 Capital Improvements 0 0 0 0 0 Contingency 100,000 0 100,000 -20,000 80,000 1,546,755 0 1,546,755 149,700 1,696,455 Transportation CIP Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 0 0 0 0 0 Capital Improvements 6,009,500 0 6,009,500 0 6,009,500 Contingency 0 0 0 0 0 6,009,500 0 6,009,500 0 6,009,500 Sanitary Sewer Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 2,241,239 0 2,241,239 230,000 2,471,239 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 593,866 0 593,866 0 593,866 Capital Improvements 2,074,000 0 2,074,000 0 2,074,000 Contingency 400,000 0 400,000 0 400,000 5,309,105 0 5,309,105 230,000 5,539,105 APPENDIX-PAGE 393 SCHEDULE OF APPROPRIATIONS Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted Stormwater Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 2,073,091 0 2,073,091 256,025 2,329,116 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 239,507 0 239,507 16,300 255,807 Capital Improvements 1,619,500 0 1,619,500 0 1,619,500 Contingency 200,000 0 200,000 0 200,000 4,132,098 0 4,132,098 272,325 4,404,423 Water Quality/Quantity Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 20,999 0 20,999 0 20,999 Capital Improvements 0 0 0 0 0 Contingency 50,000 0 50,000 0 50,000 70,999 0 70,999 0 70,999 Water Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 6,786,337 0 6,786,337 112,549 6,898,886 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 17,296,813 0 17,296,813 160,346 17,457,159 Capital Improvements 0 0 0 0 0 Contingency 500,000 0 500,000 0 500,000 24,583,150 0 24,583,150 272,895 24,856,045 PAGE 394- CITY OF TIGARD SCHEDULE OF APPROPRIATIONS Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted Water SDC Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 2,733,898 0 2,733,898 0 2,733,898 Capital Improvements 0 0 0 0 0 Contingency 100,000 0 100,000 0 100,000 2,833,898 0 2,833,898 0 2,833,898 Water CIP Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 0 0 0 0 0 Capital Improvements 11,764,000 0 11,764,000 160,346 11,924,346 Contingency 0 0 0 0 0 11,764,000 0 11,764,000 160,346 11,924,346 Water Debt Service Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 8,428,000 0 8,428,000 0 8,428,000 Loan to CCDA 0 0 0 0 0 Transfer 0 0 0 0 0 Capital Improvements 0 0 0 0 0 Contingency 0 0 0 0 0 8,428,000 0 8,428,000 0 8,428,000 APPENDIX-PAGE 395 SCHEDULE OF APPROPRIATIONS Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted Central Services Fund Policy and Administration 8,715,290 0 8,715,290 45,000 8,760,290 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 0 0 0 0 0 Capital Improvements 0 0 0 0 0 Contingency 250,000 0 250,000 0 250,000 8,965,290 0 8,965,290 45,000 9,010,290 Fleet/Property Management Fund Policy and Administration 2,180,910 0 2,180,910 0 2,180,910 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 0 0 0 0 0 Capital Improvements 0 0 0 0 0 Contingency 75,000 0 75,000 0 75,000 2,255,910 0 2,255,910 0 2,255,910 Insurance Fund Policy and Administration 49,684 0 49,684 0 49,684 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 295 0 295 0 295 Capital Improvements 0 0 0 0 0 Contingency 25,000 0 25,000 0 25,000 74,979 0 74,979 0 74,979 PAGE 396 - CITY OF TIGARD SCHEDULE OF APPROPRIATIONS Budget Committee Council Fund Program Proposed Changes Approved Changes Adopted Library Donations and Bequests Fund Policy and Administration 0 0 0 0 0 Community Development 0 0 0 0 0 Community Services 0 0 0 0 0 Public Works 0 0 0 0 0 Debt Service 0 0 0 0 0 Loan to CCDA 0 0 0 0 0 Transfer 100,000 0 100,000 0 100,000 Capital Improvements 0 0 0 0 0 Contingency 0 0 0 0 0 100,000 0 100,000 0 100,000 All Funds Policy and Administration 11,796,482 16,000 11,812,482 45,000 11,857,482 Community Development 6,172,419 0 6,172,419 0 6,172,419 Community Services 24,015,391 0 24,015,391 40,045 24,055,436 Public Works 20,832,413 0 20,832,413 733,574 21,565,987 Debt Service 11,665,000 0 11,665,000 0 11,665,000 Loan to CCDA 0 0 0 1,000 1,000 Transfer 29,397,897 0 29,397,897 346,346 29,744,243 Capital Improvements 28,990,627 0 28,990,627 445,346 29,435,973 Contingency 4,545,000 0 4,545,000 -20,000 4,525,000 137,415,229 16,000 137,431,229 1,591,311 139,022,540 APPENDIX-PAGE 397 FINANCIAL POLICIES The City of Tigard has an important responsibility to its citizens; to carefully account for public funds, manage municipal finances wisely and plan adequate funding for services and facilities desired and needed by the public. The city has established a formal set of financial policies to ensure that the public's trust is upheld. With these financial policies, the city has established the framework under which it conducts its financial affairs, ensuring that it is, and will continue to be, capable of funding and providing outstanding local government services. The goals of Tigard's financial policies are as follows: • Enhance City Council's policy-making ability by providing accurate information on program and operating costs. • Assist sound management of the city government by providing accurate and timely information on current and anticipated financial conditions. • Provide sound principles to guide important decisions of the council and management that have significant financial impact. • Set forth operational principles which minimize the cost and financial risk of local government consistent with services desired by the public. • Employ revenue policies that prevent undue or unbalanced reliance on any one source, distribute the cost of municipal services fairly and provide adequate funds to operate desired programs. • Provide and maintain essential public facilities, utilities, infrastructure and capital equipment. • Protect and enhance the city's credit rating. • Ensure that all surplus cash is prudently invested in accordance with the investment policy adopted by the council to protect city funds and realize a reasonable rate of return. The city uses the following financial policies to guide its financial affairs REVENUE POLICY • Maintain a diversified and stable revenue system to shelter the government from short- term fluctuations in any one-revenue source. • One-time revenues will be used only for one-time expenditures. The city will avoid using temporary revenues to fund mainstream services. • All revenue forecasts shall be conservative. • Reports comparing actual to budgeted revenues will be prepared by the Finance Department and presented to the City Manager. • All city funds shall be safely invested to provide a sufficient level of liquidity to meet cash flow needs and to provide the maximum yield possible in that order. All idle cash will be continuously invested • The city will maintain an unallocated fund balance or retained earnings equal to or greater than two months of general operating expenditures or expenses. This reserve will be calculated based on the adopted annual operating budget of the city. These funds will be used to avoid cash-flow interruptions, generate interest income, reduce need for short- term borrowing and assist in maintaining an investment grade bond rating capacity. PAGE 398 - CITY OF TIGARD FINANCIAL POLICIES • The city will also end each fiscal year with an adequate fund balance in the General Fund to provide resources necessary for cash flow from July 1 until property taxes are received in November. OPERATING BUDGET POLICY • Reports comparing actual to budgeted expenditures will be prepared by the Finance Department and distributed to the City Manager. • Departmental objectives will be integrated into the city's annual budget and monthly departmental reports. • Before the city undertakes any fixed costs agreements, both operating and capital, the implications of such agreements will be fully determined for current and future years. • All non-salary benefits, such as social security, pension and insurance will be estimated and their impact on future budgets assessed annually. • Cost analysis of salary increases will include the effect of such increases on the city's share of related fringe benefits. • The city will annually submit documentation to obtain the Award for Distinguished Budget Presentation from the Government Finance Officers Association (GFOA). CAPITAL IMPROVE SVT POLICY • The city will sustain Systems development charges (SDCs) for the cost of demand- created facilities, improvements or infrastructure, including in-house engineering and design for the following systems: • Transportation—transportation systems • Parks —park and recreation systems • Water—water supply, treatment and distribution systems • Future operating costs associated with new capital improvements will be projected and included in the operating budget forecast. • The city will determine and use the most effective and efficient method for financing all new capital projects. • Capital Project funds dedicated for capital improvements will be segregated in the accounting system and used only for the intended capital purposes. CAPITAL ASSET POLICY • The city will control capital assets by assigning accountability and responsibility to specific departments. • The city will provide documentation of equipment loss to the insurance companies in the event of losses due to fire or theft. • The city will maintain and provide information such as depreciation and obsolescence needed for city's enterprise funds (Water, Sanitary Sewer and Stormwater). • The city will provide budget information for capital replacements and additions. • The city will maintain inventories of all city equipment to avoid duplication of equipment. • The city will maintain a list of all assets and their values to ensure the capital assets are properly insured. APPENDIX-PAGE 399 FINANCIAL POLICIES ACCOUNTING POLICY • The city will maintain high standards of accounting. Accounting principles generally accepted in the United States of America (GAAP) will be used in accordance with the standards developed by the Governmental Accounting Standards Board (GASB) and endorsed by the Government Finance Officers' Association (GFOA). • An independent annual audit will be performed by a public accounting firm, which will issue an official opinion on the annual financial statements and management letter detailing areas to consider for improvement. • Full disclosure will be provided in the financial statements and bond representations. • Financial systems that conform to GAAP and Local Budget Law will be maintained to monitor expenditures and revenues on a monthly basis. • The accounting system will provide monthly information about cash position and investment performance. • The city will annually submit documentation to obtain the Certificate of Achievement for Excellence in Financial Reporting from GFOA. DEBT POLICY • Capital projects financed through bond proceeds shall be financed for a period not to exceed the useful life of the project. • Long term borrowing will be confined to capital improvements too large to be financed from current revenues. • Issuance of assessment bonds will be pursued to finance local improvement districts approved by City Council. • Bond anticipation notes will be used as needed to finance construction of local improvements. SINGLE O WIVER LOCAL IMPROVEMENT DISTRICT POLICY Local improvement districts (LIDs) are usually initiated either by the City Council or by written request of the property owners owning at least fifty percent of the property benefited by the local improvement. On occasion, the city receives requests to form a LID in which there would be only one property owner involved. City Council has established a formal policy for single owner LIDs. Following conditions must be met before council will consider allowing the LID to be formed. • The property is zoned and proposed to be used for industrial, commercial or office development. • The applicant demonstrates the "Public Purpose" involved,which may include the creation of jobs in the community. • The applicant demonstrates that the risk to the city government or the general taxpayer is minimized. As a guideline, the City Council will request the following: a. That the applicant provide an appraisal of the property affected, such appraisal being done by an appraiser acceptable to the City Manager. b. That the amount to be assessed against the property not exceed 25% of the appraised value of the land only, excluding any improvements to the property. c. That financial documents be provided as required to the City Manager which can PAGE 400 - CITY OF TIGARD FINANCIAL POLICIES demonstrate that the property owner has the financial ability to pay the assessments levied on the property. INVESTMENT POLICY The following Investment Policies are intended to meet the requirements of ORS 294.035 and to provide the framework within which City of Tigard funds may be invested. Authority The Finance and Information Services Director shall serve as the investment officer of the city. The investment officer is responsible for ensuring that funds are invested so as to make necessary cash available to meet current obligations and to invest excess cash in accordance with ORS 294.035 through ORS 294.047 and these Investment Policies. The Finance and Information Services Director may assign the delegation of authority to persons responsible for investment transactions. This person would then act as investment officer with prior approval of the City Manager. Scope These Investment Policies apply to all excess cash related to all activities and funds under the direction of the Tigard City Council. Cash accumulations related to bond proceeds or short- term borrowing is included unless more restrictive state or federal regulations are applicable. Excess cash shall be defined as all liquid assets not necessary to meet current obligations. Deferred Compensation Deferred compensation funds are placed with a third party for investment and are therefore excluded from the restrictions set forth in these guidelines. Objectives The objectives of these policies are to provide for the preservation of city assets, the availability of such assets to meet obligations as they come due, and to provide for a reasonable rate of return on those assets, in that order. Prudent Investor Investments shall be made under the prudent investor's rule, which states, "Investments shall be made with judgment and care, under circumstances then prevailing,which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment, considering the probable safety of their capital as well as the probable income to be derived." APPENDIX-PAGE 401 FINANCIAL POLICIES Internal Controls The investment officer shall maintain a system of written internal controls, which will be reviewed annually by the independent auditor. Cash Flow Analysis The investment officer shall maintain a historical cash flow record and a cash flow projection, which extends twelve months into the future. The projection shall be reviewed and updated on a regular basis. No fixed maturity securities shall be purchased unless the cash flow projection indicates that the funds invested will not be required until the maturity date of the investment. Bond Proceeds Surplus funds resulting from debt issuance shall be considered as a separate portfolio and shall not be restricted by the maturity and instrument diversification section of these policies. Such funds may be invested for periods exceeding 18 months and up to 60 months. Such maturities shall coincide with the projected cash flow needs resulting from the projected construction schedule. Diversification The investment officer will diversify the general portfolio to avoid unreasonable risks within the following parameters: • Maturity Diversification Investment maturities shall be scheduled to coincide with projected cash flow needs. Thirty percent of the portfolio will mature in less than 90 days. No investments will be made for a period to exceed 18 months unless: This investment policy has been submitted to the Oregon Short Term Fund Board (OSTF) for comment prior to being approved by council and complies with the requirements of ORS 294.135. In this case, the maximum maturity shall be defined in policy. If the funds are being accumulated for a specific purpose, including future construction projects, and upon approval of the council, the maximum maturity date matches the anticipated use of the funds (ORS 294.135(1)(b)). If this investment policy has been submitted for review by the OSTF Board as specified above and in accordance with ORS 294.135(1)(a), debt service reserves may be invested to mature not longer than five years. Otherwise, debt service reserves shall not be invested to a maturity date exceeding one year as specified under ORS 294.135(3). PAGE 402- CITY OF TIGARD FINANCIAL POLICIES The investment officer may make investments having maturity longer than 18 months, but not more than 36 months, with the exception of bond proceeds. The city's investment portfolio shall not contain more than 20% of the total dollar value of its investments with maturities between 18 months and 36 months. • Instrument Diversification Certificates of Deposit 25% maximum Corporate Indebtedness 35% maximum Bankers Acceptance 50% maximum Treasury/Agency Securities 90% maximum Local Government Investment Pool 100% maximum Demand Deposits 10% maximum Lawfully issued Debt Obligations of the States of Oregon, Washington, Idaho and California and political subdivisions of those states 25% maximum • Institution Diversification Bank liabilities with any one qualified financial institution shall not exceed 20 percent of the portfolio. Bank liabilities of any one qualified financial institution shall not exceed one percent of the institution's total assets. Investment in Corporate Indebtedness shall not exceed 5 percent of the portfolio in any one Oregon corporate entity meeting the rating requirements of P-2/A-2 or better, or 5 percent of the portfolio in any one corporate entity outside the State of Oregon (ORS 294.035 section C). For purposes of these guidelines, the state local government investment pool (LGIP) shall be considered to have a one-day liquidity. Selection of Investment Instruments Investments shall be made by the investment officer through the exercise of his/her judgment after requesting quotes from financial institutions. Selections will be made so as to provide the highest rate of return within the parameters of these policies. Qualified Institutions The investment officer shall maintain a list of all authorized institutions that are approved for investment purposes. The investment officer will request, analyze and keep on file periodic financial statements and related information to satisfy himself/herself as to the creditworthiness of each institution on the approved list. APPENDIX-PAGE 403 FINANCIAL POLICIES Reporting The investment officer shall prepare an investment activity report at the end of each month for review by the City Manager. Amendments These investment policies may be amended at the request of the investment officer, the City Manager, or members of City Council. Such amendments shall be approved by the City Council in the same manner as the investment policies. Authorized Investment Instruments The investment officer shall invest the money of the city only in qualifying investments according to guidelines in ORS 294.035. These investments include: • Demand deposits with approved institutions. • Deposits in the Oregon Local Government Investment Pool. • Certificates of Deposit with Oregon banks. • Banker's acceptances. • Qualifying corporate indebtedness not to exceed 5% of the portfolio on any one corporation. • Lawfully issued debt obligations of the United States and obligation guaranteed by the United States, the agencies of the United States or enterprises sponsored by the United States government, not to exceed 40% of the portfolio on any one government sponsored enterprise. • Lawfully issued debt obligations of the States of Oregon, Washington, Idaho and California and political subdivisions of those states. Safekeeping A third-party custodian, as evidenced by safekeeping receipts, will hold securities (excluding funds invested in the state local government investment pool (LGIP), bank deposits, and Certificates of Deposits). Other Policy Considerations Any investment currently held that does not meet the guidelines of this policy shall be exempted from the requirements of this policy. At maturity or liquidation, such monies shall be reinvested only as provided by this policy. PAGE 404- CITY OF TIGARD GLOSSARY OF BUDGET RELATED TERMS Adopted Budget: The budget amended and together with periodic interest at a specified approved by the Budget Committee becomes rate. the adopted budget after City Council takes action on it. The adopted budget becomes Bond Anticipation Note (BAN): effective July 1. BANs are a form of short-term borrowing in anticipation of a future sale of long-term Ad Valorem Tax: A tax based on value, such bonds. BANs are used frequently to finance as a property tax. construction of local improvement district improvements and are retired by eventual sale Appropriations: Legal authorization granted of Bancroft bonds or collection of special by the City Council to spend public funds. assessments from benefited property owners. Appropriations within each program may not be exceeded. Budget: A plan of financial operation embodying an estimate of adopted resources Approved Budget: The proposed budget as and expenditures for a given year. The budget amended and approved by the Budget is the legal spending limit for city activities. Committee and recommended to the City Council for adoption is referred to as the Budget Message: Opening section of the Approved Budget. budget which provides the City Council and public with a general summary of the most Assets: Property owned by the city, which important aspects of the budget, changes has monetary value. from current and previous fiscal years and views and recommendations of the City Balanced Budget: A budget is "balanced" Manager. when total resources (beginning fund balance plus current revenues plus transfers-in) equals Capital Improvement Plan (CIP): total requirements (expenditures plus Expenditures which result in the acquisition contingency plus transfers-out plus ending of land, improvements to existing facilities fund balance) for each fund. and construction of streets, sewers, storm drains, park facilities and other public Bancroft: Section of Oregon Law that allows facilities. benefited property owners within an LID to pay their assessments in installments. This is Capital Outlays: Expenditures equal to or made possible by the sale of long term greater than $5,000, for equipment, vehicles "Bancroft" bonds,proceeds of which are used or machinery that results in the acquisition or to pay LID costs. Principal and interest on addition to fixed assets. Bancroft bonds are paid by assessments received from property owners within an City Center Development Agency LID, though these bonds also carry the full (CCDA): The Urban Renewal Agency faith and credit guarantee of the city. approved by the voters in May, 2006. The CCDA is comprised of members of the City Bond: A written promise to pay a specified Council as its governing body. sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date(s), APPENDIX-PAGE 405 GLOSSARY OF BUDGET RELATED TERMS Clean Water Services (CWS): Clean Water Fiscal Year: Period used for accounting year. Services owns and operates all major sewage The City of Tigard has a fiscal year of July 1 treatment plants within Washington County. through the following June 30. CWS establishes sewer rates and contracts with most cities to collect monthly charges Franchise: A special privilege granted by a from residents and perform most sewer government, permitting the continued use of maintenance and repair within city limits. public property, such as city streets, and usually involving the elements of monopoly Contingency: Appropriation established in and regulation. certain funds for the funding of unforeseen events. Contingency may be appropriated for FTE: Abbreviation for Full Time Equivalent. a specific purpose by the City Council by Staffing levels are measured in FTE's to give a approval of a resolution. consistent comparison from year to year. In most cases, an FTE is one full time position Debt Service: Interest and principal on filled for the entire year. However, in some outstanding bonds due and payable during the instances an FTE may consist of several part fiscal year. time positions. Employee Benefits: Benefits include social Fund: A fiscal and accounting unit with a security, retirement, group health, dental and self-balancing set of accounts in which cash life insurance, workers' compensation and and other financial resources, liabilities, disability insurance. equities and changes therein are recorded to carry on specific activities and/or objectives. Enterprise Funds: Governmental activities that can be operated most like a commercial Fund Balance: Amount left over after business are referred to as enterprise activities expenditures are subtracted from resources. and are accounted for in enterprise funds. Each fund begins and ends each fiscal year Tigard's enterprise activities include sewer, with a positive or negative fund balance. stormwater and water utilities. Expenditures are matched with revenue from service General Fund: The primary discretionary charges to ensure the program is self- fund of the city, which accounts for general- supporting. purpose revenues (such as property tax) and general-purpose operations. Expenditure: Actual payment made by city check or wire transfer for services or goods Generally Accepted Accounting Principles received or obligations extinguished. (GAAP): Uniform minimum standards and guidelines for financial accounting and Fees: General term used for any charge levied reporting. They govern the form and content by local government in connection with of the financial statements of an entity. providing a service, permitting an activity or imposing a fine or penalty. Major types of Intergovernmental Revenues: Revenue fees include building permits, business and from other governments, primarily Federal non-business taxes, fines and user charges. and State grants and State shared revenues, also payments from other local governments. PAGE 406 - CITY OF TIGARD GLOSSARY OF BUDGET RELATED TERMS Local Improvement District (LID): An Operating Budget: The portion of the LID is an entity formed by a group of budget that includes appropriations for direct property owners or the city to construct services to the public including wages and public improvements (such as streets, sewers, benefits, materials and services and capital storm drains, streetlights, etc.) to benefit outlay. Excluded from the operating budget properties. Costs of such improvements are are capital improvement projects, debt service then assessed among benefited properties. requirements, transfers, contingency and reserves. Measure 5: A constitutional limit on property tax rates passed by voters in the State of ODOT: the Oregon Department of Oregon in November 1990. Transportation. Measure 47: A Constitutional limit on Permanent Tax Rate: The dollar-per- individual property tax collections approved thousand figure used to calculate property tax by voters in November 1996. revenues. Under Measure 50, all tax bases in Oregon were converted to a permanent tax Measure 50: Passed by voters in May 1997, rate. This rate,when applied to assessed value this legislatively referred measure repealed of property within a jurisdiction, produces the Measure 47, and significantly reduced future property tax revenues used to support general property taxes. city operations. Tigard's Permanent Tax Rate is $2.5131 per $1,000. Metro: Metro is responsible for regional transportation and land use planning. It also Personal Services: Compensation to city manages the Oregon Zoo, the Oregon employees in the form of salaries, wages and Convention Center, the Portland Center for employee benefits. the Performing Arts, and the Exposition Center. Metro is also responsible for regional Program Budget: A budget wherein solid waste disposal. expenditures are based primarily on programs of work and secondarily on character, Modified Accrual Basis: The accrual basis classification, and performance. Programs of accounting adapted to the governmental within the City of Tigard's adopted budget fund-type measurement focus. Under it, include Community Services, Public Works, revenues and other financial resource Community Development, and Policy & increments (e.g., bond issue proceeds, Administration. property taxes and/or special assessments) are recognized when they become both Proposed Budget: City budget developed by measurable and available to finance the City Manager and submitted to the Budget expenditures of the current period. Committee for their deliberation. Object Classification: Indicates type of Reserved Fund Balance: Those portions of expenditure being made, i.e., personal fund balance that are not appropriable for services, materials and services, capital outlay, expenditure or that are legally segregated for a etc. specific future use. APPENDIX-PAGE 407 GLOSSARY OF BUDGET RELATED TERMS SDC: Abbreviation for systems development Urban Renewal District: In May of 2006, charges. SDCs are paid by developers and Tigard voters approved the formation of an builders to fund expansion of infrastructure Urban Renewal District encompassing the necessary due to increased usage. Such downtown and surrounding areas. With the charges are collected for sewers, storm drains, formation of this district, future increases in streets,parks and schools. property tax revenues from property within the district, called tax increment, will provide Special Assessment: A charge made against an important source of funding for a number certain properties to defray all or part of the of needed capital projects. cost of a specific capital improvement or service deemed to benefit primarily those Urban Service Area: The area of properties. unincorporated Washington County within the City of Tigard's area of interest, but Special Revenue Fund: A fund used to outside Tigard city limits. The city and the account for the proceeds of specific revenue county entered into an agreement in which sources that are legally restricted to the city provided development services to the expenditure for specified purposes. area.. Tigard collected all fees and charges from such development and used the funds to Tax Base: Oregon law used to allow cities pay for the related costs of that service. In within the State, with voter approval, to FY 2006-07, the city and county terminated establish a dollar amount of property tax that the contract and the city no longer provides may be levied on property within the city. services to this area. Once established, a tax base was allowed to increase by 6% each year without further WCCLS: Abbreviation for Washington voter approval. All tax bases in the State were County Cooperative Library Services. All eliminated by Measure 50 and replaced with libraries within Washington County are permanent tax rates. partially funded through a county-wide serial levy. Funds are distributed twice each fiscal Tax Increment Financing: Financing year in accordance with a formula that takes secured by the anticipated incremental into account circulation, open hours, and increase in tax revenues, resulting from the collection development. redevelopment of an area. TIF: Abbreviation for Traffic Impact Fee. These are revenues from a County-instituted fee on development. It was approved by voters in 1989. Funds are used for highway and transit capital improvements, which provide additional capacity to major transportation systems and recovery of costs of administering the program. The city collects this fee inside its boundaries. PAGE 408 - CITY OF TIGARD ADVISORY COMMITTEES Audit Committee The committee is established by Oregon Local Budget Law. The committee consists of the four elect- ed council members, the Mayor and five members from the community appointed by the City Council for three year terms. The committee is responsible for deliberating on the proposed budget submitted by the City Manager and for sending the approved budget to the City Council for adoption. The com- mittee must also approve tax levies. They meet approximately six times throughout the year, with the majority of those in late April/May to review and approve the proposed budget. Members Jason Snider, Councilor Melody Graeber Aaron Fahr Stephanie Veal Budget Committee The committee is established by Oregon Local Budget Law. The committee consists of the four elect- ed council members, the Mayor and five members from the community appointed by the City Council for three year terms. The committee is responsible for deliberating on the proposed budget submitted by the City Manager and for sending the approved budget to the City Council for adoption. The com- mittee must also approve tax levies. They meet approximately six times throughout the year, with the majority of those in late April/May to review and approve the proposed budget. Members John Anderson, Councilor Clifford Rone, Citizen John L.Cook,Mayor Thomas Schweizer, Citizen John Goodhouse, Councilor Jason Snider, Councilor Bill Ludwig, Citizen Stephanie Veal, Citizen Rajendra Patel,Alternate Marc Woodard, Councilor Nathan Rix, Citizen City Center Advisory Commission This committee's role is defined in the City Charter and is to assist the Urban Renewal Commission in developing and carrying out an Urban Renewal Plan. They meet the 2nd Wednesday of the month. Members Carine Arendes Gloria Pinzon Marin APPENDIX-PAGE 409 ADVISORY COMMITTEES Intergovernmental Water Board The Intergovernmental Water Board consists of five members and was established through an inter- governmental agreement between the cities of Tigard, Durham and King City and the Tigard Water District (TWD). Each jurisdiction is represented by one member and one member is appointed at large. This committee meets the 2nd Wednesday of the month. Members Ken Henschel Chi Nguyen-Ventura Jodie Inman Marc Woodard Keith Jehnke Library Board The board consists of seven citizen members appointed by the City Council to serve four year terms. The board advises the City Manager and City Council on matters related to library operations. They meet the 2nd Thursday of the month. Members Joseph Callahan Becky Gauthier,Alternate Michelle Taylor Scott Hancock Jan Thenell Katie Harris Roarke Van Brunt Neighborhood Involvement Committee The committee is charged with oversight of the Neighborhood Network Program and finding ways to engage residents in the program.This committee meets the 3rd Wednesday of every quarter. Members Jeremy Audritsh Amelia McCreery Basil Christopher Cathy Olson Kristen Fitzpatrick Connie Ramaekers David Hanna Dolly Specht Alexandra Hallum Miranda Wood PAGE 410-CITY OF TIGARD ADVISORY COMMITTEES Park and Recreation Advisory Board The board consists of seven voting members, two ex-officio members, and one Youth Advisory Council representative. One ex-officio member represents the Tigard Planning Commission and one represents the Tigard-Tualatin School District 23-J. The board advises the City Council on matters pertaining to the creation, operation, and maintenance of recreation facilities under the jurisdiction of the city. The committee meets the 2nd Monday of the month. Members Barry Albertson, Ph.D Troy Mears David Brown Tim Pepper,Alternate Claudia Ciobanu Holly Polivka Sarah Darland,Alternate Linda Shaw Wayne Gross Jason Snider, Councilor Scott Winkels Planning Commission The commission consists of nine citizen members, appointed by the City Council to serve four year terms. The commission's responsibilities include assisting the City Council to develop, maintain, up- date and implement the City Comprehensive Plan; to formulate the City Community Investment Pro- gram; and to review and take action on development projects and Development Code provisions del- egated to the commission.They meet the 1st and 3rd Monday of the month. Members Aaron Fahr Brett Lieuallen Brian Feeney Brian McDowell Calista Fitzgerald Chris Middaugh Yi-Kang Hu Tom Mooney,Alternate Nathan Jackson Donald Schmidt Tigard Transportation Advisory Committee (TTAC) Created in 2009, the TTAC is advisory to City Council and staff on transportation matters. The com- mittee provides a venue for citizen involvement in transportation decisions. This committee meets the 1St Wednesday of the month. Members George Brandt,Alternate Susan Pfahl,Alternate Candi Cornils Don Schmidt Benjamin Gooley Elise Shearer Erik Halstead Robert Van Vlack Yi-Kang Hu Joseph Vasicek Lonnie Martinez Kevin Watkins Lindsey Wise APPENDIX-PAGE 411 STAFFING SUMMARY 2015 2016 2017 2018- Actual Actual Revised Proposed Approved Adopted Community Development Community Development Building 9.00 10.50 13.00 13.00 13.00 13.00 Community Development Planning 14.80 16.00 16.50 16.50 16.50 16.50 Economic Development 2.00 2.00 2.00 3.00 3.00 3.00 Dept Total-Community Development 25.80 28.50 31.50 32.50 32.50 32.50 Program Total-Community Development 25.80 28.50 31.50 32.50 32.50 32.50 Community Services Library Circulation 13.20 15.70 16.00 16.30 16.30 16.30 Library Administration 3.20 3.20 3.60 3.80 3.80 3.60 Reader Services 12.70 13.70 14.40 14.10 14.10 14.10 Technical Services 5.70 5.70 5.70 6.70 6.70 6.90 Dept Total-Library 34.80 38.30 39.70 40.90 40.90 40.90 Police Police Administration 7.00 7.00 7.00 4.00 4.00 5.00 Police Operations 47.00 48.00 53.00 56.00 56.00 54.00 Support Services 28.50 29.50 27.50 28.50 28.50 29.50 Dept Total-Police 82.50 84.50 87.50 88.50 88.50 88.50 Program Total-Community Services 117.30 122.80 127.20 129.40 129.40 129.40 Policy and Administration Administrative Servicer City Recorder/Records 4.15 3.35 0.00 0.00 0.00 0.00 Design&Communications 3.05 3.05 0.00 0.00 0.00 0.00 Fleet Maintenance 0.00 1.80 0.00 0.00 0.00 0.00 Municipal Court 3.65 3.75 0.00 0.00 0.00 0.00 Property Management 0.00 5.20 0.00 0.00 0.00 0.00 Dept Total-Administrative Services 10.85 17.15 0.00 0.00 0.00 0.00 Central Sewicer City Recorder/Records 0.00 0.00 3.85 3.85 3.85 3.85 Communications 0.00 0.00 4.25 4.75 4.75 4.75 Fleet Maintenance 0.00 0.00 2.35 2.85 2.85 2.85 Municipal Court 0.00 0.00 3.50 3.50 3.50 3.50 Property Management 0.00 0.00 4.90 6.55 6.55 6.55 Dept Total-Central Services 0.00 0.00 18.85 21.50 21.50 21.50 CO,Management City Manager's Office 5.00 5.50 4.90 4.90 4.90 5.90 Human Resources 4.50 4.80 4.50 4.60 4.60 4.34 Risk Management 2.10 2.30 1.50 1.50 1.50 1.76 Dept Total-City Management 11.60 12.60 10.90 11.00 11.00 12.00 PAGE 412- CITY OF TIGARD STAFFING SUMMARY 2015 2016 2017 2018 Actual Actual Revised Proposed Approved Adopted Finance&Inrformaiion Services Contracts and Purchasing 2.00 2.00 2.00 2.00 2.00 2.00 Finance&Info.Services Admin. 3.00 3.00 3.00 3.50 3.50 3.50 Financial Operations 4.60 4.80 4.80 5.30 5.30 5.30 Information Technology 7.00 7.00 8.00 8.00 8.00 9.00 Utility Billing 6.80 6.80 6.80 7.20 7.20 7.20 Dept Total-Finance&Information Services 23.40 23.60 24.60 26.00 26.00 27.00 Major and Council Mayor and Council 0.00 0.00 0.00 0.00 0.00 0.00 Dept Total-Mayor and Council 0.00 0.00 0.00 0.00 0.00 0.00 Program Total-Policy and Administration 45.85 53.35 54.35 58.50 58.50 60.50 Public Works Public Work: Fleet Maintenance 1.95 0.00 0.00 0.00 0.00 0.00 Parks and Grounds 10.75 0.00 0.00 0.00 0.00 0.00 Parks and Recreation 0.00 0.00 12.17 0.00 0.00 0.00 Parks Maintenance 0.00 0.00 0.00 12.75 12.75 10.40 Parks Utility 0.00 11.67 0.00 0.00 0.00 0.00 Property Management 4.85 0.00 0.00 0.00 0.00 0.00 Public Works Administration 9.20 9.00 9.50 9.75 9.75 9.75 PW Engineering 14.00 16.00 17.00 19.00 19.00 19.00 Recreation 0.00 0.00 0.00 0.00 0.00 2.35 Sanitary Sewer 5.50 6.00 6.50 6.25 6.25 6.25 Stormwater 6.50 7.00 7.50 9.00 9.00 9.00 Street Maintenance 7.25 6.33 7.33 7.45 7.45 7.45 Water 13.00 13.00 13.00 11.25 11.25 11.25 Dept Total-Public Works 73.00 69.00 73.00 75.45 75.45 75.45 Program Total-Public Works 73.00 69.00 73.00 75.45 75.45 75.45 Total All Programs 261.95 273.65 286.05 295.85 295.85 297.85 APPENDIX-PAGE 413 MANAGEMENT/PROFESSIONAL GROUP SALARY SCHEDULE Range# Min Max Seasonal Utility Worker Mo $3,014 $3,228 Hr $17.39 $18.62 _ Yr $36,168 $38,736 PP $1,391.08 $1,489.85 M18 Mo $3,698 $4,954 Human Resources Assistant Hr $21.33 $28.58 Yr $44,376 $59,448 PP $1,706.77 $2,286.46 M19 Mo $3,788 _ $5,078 Confidential Executive Assistant Hr $21.85 $29.30 Yr $45,456 $60,936 PP $1,748.31 $2,343.69 M20 Mo $3,884 $5,205 Deputy City Recorder Hr $22.41 $30.03 Payroll Specialist* Yr $46,608 $62,460 PP $1,792.62 $2,402.31 M21 Mo $3,981 $5,335 Acquisitions Coordinator Hr $22.97 $30.78 Assistant Planner Yr $47,772 $64,020 Library Volunteer Coordinator PP $1,837.38 $2,462.31 Program Coordinator(SRTS) M22 Mo $4,082 $5,468 Human Resources Specialist Hr $23.55 $31.55 Risk Management Technician* Yr $48,984 $65,616 PP $1,884.00 $2,523.69 PAGE 414-CITY OF TIGARD MANAGEMENT/PROFESSIONAL GROUP SALARY SCHEDULE M23 'Mo $4,182 J $5,604 Acquisitions Supervisor Hr $24.13 $32.33 Community Engagement Coordinator Yr $50,184 $67,248 Confidential Office Manager PP $1,930.15 $2,586.46 IT, Executive Assistant to the City Manager Payroll Administrator M25 Mo $4,395 $5,889 R Accountant Hr $25.36 $33.98 Emergency Services Coordinator Yr $52,740 $70,668 Microcomputer Support Technician PP $2,028.46 $2,718.00 Program Development Specialist Recreation Coordinator Web Services Coordinator _ M27 Mo $4,616 j $6,186 Associate Planner Hr $26.63 $35.69 Circulation Supervisor Yr $55,392 $74,232 PP $2,130.46 $2,855.08 M29 Mo $4,850 $6,500 Building Division Services Supervisor Hr $27.98 $37.50 Court Operations Supervisor _Yr $58,200 $78,000 Fleet&Facilities Supervisor PP $2,238.46 $3,000.00 _ Graphic Services Supervisor Parks&Grounds Supervisor _ Library Services Supervisor Police Records Supervisor _ Project Planner* _ Public Information Officer-Police Senior Accountant Street Supervisor Utility Billing Supervisor Wastewater Operations Supervisor _ Water Operations Supervisor APPENDIX-PAGE 415 MANAGEMENT/PROFESSIONAL GROUP SALARY SCHEDULE M30 Mo $4,971 $6,662 City Recorder Hr $28.68 $38.43 Crime Analyst Yr $59,652 $79,944 Engineering Inspection Supervisor _PP $2,294.31 $3,074.77 Human Resources Analyst* Management Analyst _ M31 Mo $5,095 $6,828 City Surveyor* _Hr $29.39 $39.39 Senior Planner _Yr $61,140 $81,936 _ PP $2,351.54 $3,151.38 M33 Mo $5,353 $7,175 Development Engineer Hr $30.88 $41.39 GIS Coordinator* Yr $64,236 $86,100 Project Manager PP $2,470.62 $3,311.54 M34 Mo $5,487 $7,353 Communications Strategist Hr $31.66 $42.42 Risk Manager Yr $65,844 $88,236 Senior Human Resources Analyst PP $2,532.46 $3,393.69 Senior Management Analyst M35 Mo $5,625 $7,537 Accounting Supervisor Hr $32.45 $43.48 Database Administrator _Yr $67,500 $90,11/'1 GIS Program Administrator _PP $2,596.15 $3,478.62 _ Library Communications Coordinator _ Network Administrator Plans Examination Supervisor* _ Police Technology Specialist* Senior Transportation Planner PAGE 416-CITY OF TIGARD MANAGEMENT/PROFESSIONAL GROUP SALARY SCHEDULE _ M36 Mo $5,765 $7,724 Inspection Supervisor Hr $33.26 $44.56 _ Principal Human Resources Analyst* _ Yr $69,180 $92,688 PP $2,660.77 $3,564.92 M37 Mo $5,909 $7,919 111.1.1.1.11111 Principal Planner* ' Hr $34.09 $45.69 Redevelopment Project Manager Yr $70,908 $95,028 Senior Project Engineer PP $2,727.23 $3,654.92 M38 Mo $6,058 $8,122 Business Mana er Hr $34.95 $46.86 Police Sergeant Yr $72,696 $97,464 PP $2,796.00 $3,748.62 M39 Mo $6,209 $8,320 Administrative Services Manager* Hr $35.82 $48.00 Assistant to the City Manager Yr $74,508 $99,840 Communications Manager PP $2,865.69 $3,840.00 Library Division Manager _ Public Works Division Manager _ Senior Network Administrator M40 Mo $6,366 $8,528 Economic Development Manager Hr $36.73 $49.20 Planning Manager Yr $76,392 $102,336 Princi al En ineer PP $2,938.15 $3,936.00 M42 Mo $6,686 $8,960 Assistant City Engineer Hr $38.57 $51.69 Building Official - Yr $80,232 $107,520 PP $3,085.85 $4,135.38 APPENDIX-PAGE 417 MANAGEMENT/PROFESSIONAL GROUP SALARY SCHEDULE M44 Mo _ $7,024 $9,414 Police Lieutenant Hr $40.52 $54.31 Yr $84,288 $112,968 PP $3,241.85 $4,344.92 M46 Mo $7,381 $9,890 _- Assistant Community Development Director Hr $42.58 $57.06 Assistant Finance Director Yr $88,572 $118,680 Assistant Public Works Director PP P $3,406.62 $4,564.62 City Engineer Information Technology Manager M48 Mo $7,753 $10,391 Human Resources Director Hr $44.73 $59.95 Police Commander Yr $93,036 $124,692 PP $3,578.31 $4,795.85 M50 Mo $8,147 $10,917 Central Services Director Hr $47.00 $62.98 Director of Community Development Yr _ $97,764 $131,004 Director of Library Services PP _ $3,760.15 $5,038.62 Financial&Information Services Director _ Lake Oswego Tigard Water Project Director Public Works Director M52 Mo $8,558 $11,468 Assistant City Manager Hr $49.37 $66.16 Yr $102,696 $137,616 PP $3,949.85 $5,292.92 M54 1 Mo _ $8,991 $12,049 Police Chief I [Hr $51.87 $69.51 Yr $107,892 $144,588 PP $4,149.69 $5,561.08 PAGE 418-CITY OF TIGARD TIGARD POLICE OFFICERS ASSOC. SALARY SCHEDULE Range# Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 P6 Monthly $3,414 $3,585 $3,763 $3,951 $4,148 $4,356 Detective Secretary Hourly $19.69 $20.68 $21.71 $22.79 $23.93 $25.13 Police Records Specialist Annually $40,965 $43,021 $45,152 $47,408 $49,777 $52,272 Pay Period $1,575.58 $1,654.65 $1,736.61 $1,823.39 $1,914.51 $2,010.46 P10 Monthly $3,768 $3,955 $4,152 $4,362 $4,580 $4,809 Property Evidence Specialist Hourly $21.74 $22.82 $23.96 $25.17 $26.42 $27.75 Youth Services Program Spec Annually $45,215 $47,458 $49,827 $52,347 $54,954 $57,712 Pay Period $1,739.02 $1,825.32 $1,916.44 $2,013.35 $2,113.63 $2,219.70 P11 Monthly $3,861 _ $4,054 $4,257 $4,470 $4,693 $4,928 Community Service Officer Hourly $22.27 $23.39 $24.56 $25.79 $27.08 $28.43 Annually $46,330 __ $48,649 $51,081 $53,638 $56,321 $59,141 Pay Period $1,781.93 $1,871.12 $1,964.65 $2,063.01 $2,166.18 $2,274.66 P19 Monthly $4,820 $4,940 $5,187 $5,447 $5,719 $6,005 Police Officer Hourly $27.81 $28.50 $29.93 $31.42 $33.00 $34.65 Annually $57,837 $59,279 $62,250 $65,359 $68,630 $72,065 Pay Period $2,224.52 $2,279.96 $2,394.23 $2,513.79 $2,639.63 $2,771.73 APPENDIX-PAGE 419 OREGON PUBLIC EMPLOYEES UNION SALARY SCHEDULE Range# Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 S9 Monthly $2,031.00 $2,133.00 $2,240.00 $2,352.00 $2,470.00 $2,594.00 LibraryAide Hourly $11.72 $12.31 $12.92 $13.57 $14.25 $14.97 On-Call Recreation Aide Annually $24,372.00 $25,596.00 $26,880.00 $28,224.00 $29,640.00 $31,128.00 Pay Period $937.38 $984.46 $1,033.85 $1,085.54 $1,140.00 $1,197.23 S22 Monthly $2,798.00 $2,938.00 $3,085.00 $3,239.00 $3,401.00 $3,571.00 Accounting Assistant I Hourly $16.14 $16.95 $17.80 $18.69 $19.62 $20.60 Administrative Specialist I Annually $33,576.00 $35,256.00 $37,020.00 $38,868.00 $40,812.00 $42,852.00 Court Clerk I Pay Period $1,291.38 $1,356.00 $1,423.85 $1,494.92 $1,569.69 $1,648.15 S24 Monthly $2,940.00 $3,087.00 $3,241.00 $3,403.00 $3,573.00 $3,752.00 Reprographics Specialist Hourly $16.96 $17.81 $18.70 $19.63 $20.61 $21.65 Annually $35,280.00 $37,044.00 $38,892.00 $40,836.00 $42,876.00 $45,024.00 Pay Period $1,356.92 $1,424.77 $1,495.85 $1,570.62 $1,649.08 $1,731.69 Sys Monthly $3,014.00 $3,165.00 $3,323.00 $3,489.00 $3,663.00 $3,846.00 Library Assistant Hourly $17.39 $18.26 $19.17 $20.13 $21.13 $22.19 Annually $36,168.00 $37,980.00 $39,876.00 $41,868.00 $43,956.00 $46,152.00 Pay Period $1,391.08 $1,460.77 $1,533.69 $1,610.31 $1,690.62 $1,775.08 526 Monthly $3,089.00 $3,243.00 $3,405.00 $3,575.00 $3,754.00 $3,942.00 Records Technician Hourly $17.82 $18.71 $19.64 $20.63 $21.66 $22.74 Utility Worker I Annually $37,068.00 $38,916.00 $40,860.00 $42,900.00 $45,048.00 $47,304.00 Pay Period $1,425.69 $1,496.77 $1,571.54 $1,650.00 $1,732.62 $1,819.38 S28 Monthly $3,247.00 $3,409.00 $3,579.00 $3,758.00 $3,946.00 $4,143.00 Accounting Assistant II Hourly $18.73 $19.67 $20.65 $21.68 $22.77 $23.90 Administrative Specialist II Annually $38,964.00 $40,908.00 $42,948.00 $45,096.00 $47,352.00 $49,716.00 Court Clerk II Pay Period $1,498.62 $1,573.38 $1,651.85 $1,734.46 $1,821.23 $1,912.15 Customer Service Specialist S29 Monthly $3,327.00 $3,493.00 $3,668.00 $3,851.00 I $4,044.00 $4,246.00 Customer Service Field Worker Hourly $19.19 $20.15 $21.16 $22.22 $23.33 $24.50 Permit Technician Assistant Annually $39,924.00 $41,916.00 $44,016.00 $46,212.00 $48,528.00 $50,952.00 Senior Library Assistant Pay Period $1,535.54 $1,612.15 $1,692.92 $1,777.38 $1,866.46 $1,959.69 S31 Monthly $3,494.00 $3,669.00 $3,852.00 $4,045.00 $4,247.00 $4,459.00 Engineering Technician I Hourly $20.16 $21.17 $22.22 $23.34 $24.50 $25.73 Fleet Maintenance Technician Annually $41,928.00 $44,028.00 $46,224.00 $48,540.00 $50,964.00 $53,508.00 Utility Worker II Pay Period $1,612.62 $1,693.38 $1,777.85 $1,866.92 $1,960.15 $2,058.00 S32 Monthly $3,582.00 $3,761.00 $3,949.00 $4,146.00 $4,353.00 $4,571.00 Building Maintenance Technician II Hourly $20.67 $21.70 $22.78 $23.92 $25.11 $26.37 Senior Accounting Assistant Annually $42,984.00 $45,132.00 $47,388.00 $49,752.00 $52,236.00 $54,852.00 Senior Administrative Specialist Pay Period $1,653.23 $1,735.85 $1,822.62 $1,913.54 $2,009.08 $2,109.69 S33 Monthly $3,671.00 $3,855.00 $4,048.00 $4,250.00 $4,463.00 $4,686.00 Senior Customer Services Field Worker Hourly $21.18 $22.24 $23.35 $24.52 $25.75 $27.03 Annually $44,052.00 $46,260.00 $48,576.00 $51,000.00 $53,556.00 $56,232.00 Pay Period $1,694.31 $1,779.23 $1,868.31 $1,961.54 $2,059.85 $2,162.77 PAGE 420 - CITY OF TIGARD OREGON PUBLIC EMPLOYEES UNION SALARY SCHEDULE Range# Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 S34 Monthly $3,763.00 $3,951.00 $4,149.00 $4,356.00 $4,574.00 $4,803.00 Engineering Assistant* Hourly $21.71 $22.79 $23.94 $25.13 $26.39 $27.71 Purchasing Assistant Annually $45,156.00 $47,412.00 $49,788.00 $52,272.00 $54,888.00 $57,636.00 Pay Period $1,736.77 $1,823.54 $1,914.92 $2,010.46 $2,111.08 $2,216.77 S35 Monthly $3,857.00 $4,050.00 $4,253.00 $4,466.00 $4,689.00 $4,923.00 Backflow-Cross Connection Specialist Hourly $22.25 $23.37 $24.54 $25.77 $27.05 $28.40 CMMS Specialist Annually $46,284.00 $48,600.00 $51,036.00 $53,592.00 $56,268.00 $59,076.00 Mechanic* Pay Period $1,780.15 $1,869.23 $1,962.92 $2,061.23 $2,164.15 $2,272.15 Permit Technician Records Management Specialist Senior Utility Worker Water Utility Tech S36 Monthly $3,955.00 $4,153.00 $4,361.00 $4,579.00 $4,808.00 $5,048.00 GIS Technician Hourly $22.82 $23.96 $25.16 $26.42 $27.74 $29.12 Annually $47,460.00 $49,836.00 $52,332.00 $54,948.00 $57,696.00 $60,576.00 Pay Period $1,825.38 $1,916.77 $2,012.77 $2,113.38 $2,219.08 $2,329.85 S37 Monthly $4,052.00 $4,255.00 $4,468.00 $4,691.00 $4,926.00 $5,172.00 Building Inspector I Hourly $23.38 $24.55 $25.78 $27.06 $28.42 $29.84 Code Compliane Officer Annually $48,624.00 $51,060.00 $53,616.00 $56,292.00 $59,112.00 $62,064.00 Engineering Technician II Pay Period $1,870.15 $1,963.85 $2,062.15 $2,165.08 $2,273.54 $2,387.08 Librarian Sr Building Maintenance Technician S39 Monthly $4,256.00 $4,469.00 $4,692.00 $4,927.00 $5,173.00 $5,432.00 Senior Permit Technician Hourly $24.55 $25.78 $27.07 $28.43 $29.84 $31.34 Senior Water Utility Technician Annually $51,072.00 $53,628.00 $56,304.00 $59,124.00 $62,076.00 $65,184.00 Pay Period $1,964.31 $2,062.62 $2,165.54 $2,274.00 $2,387.54 $2,507.08 S40 Monthly $4,364.00 $4,582.00 $4,811.00 $5,052.00 $5,305.00 $5,570.00 Graphic Designer Hourly $25.18 $26.43 $27.76 $29.15 $30.61 $32.13 Information Technology Specialist Annually $52,368.00 $54,984.00 $57,732.00 $60,624.00 $63,660.00 $66,840.00 Pay Period $2,014.15 $2,114.77 $2,220.46 $2,331.69 $2,448.46 $2,570.77 S41 Monthly $4,473.00 $4,697.00 $4,932.00 $5,179.00 $5,438.00 $5,710.00 Livability Compliance Specialist* Hourly $25.81 $27.10 $28.45 $29.88 $31.37 $32.94 Senior Engineering Technician Annually $53,676.00 $56,364.00 $59,184.00 $62,148.00 $65,256.00 $68,520.00 Senior Librarian Pay Period $2,064.46 $2,167.85 $2,276.31 $2,390.31 $2,509.85 $2,635.38 S42 Monthly $4,584.00 $4,813.00 $5,054.00 $5,307.00 $5,572.00 $5,851.00 Plans Examiner Hourly $26.45 $27.77 $29.16 $30.62 $32.15 $33.76 Annually $55,008.00 $57,756.00 $60,648.00 $63,684.00 $66,864.00 $70,212.00 Pay Period $2,115.69 $2,221.38 $2,332.62 $2,449.38 $2,571.69 $2,700.46 S43 Monthly $4,701.00 $4,936.00 $5,183.00 $5,442.00 $5,714.00 $6,000.00 Building-Housing Code Compliance Officer* Hourly $27.12 $28.48 $29.90 $31.40 $32.97 $34.62 Building Inspector II Annually $56,412.00 $59,232.00 $62,196.00 $65,304.00 $68,568.00 $72,000.00 Pay Period $2,169.69 $2,278.15 $2,392.15 $2,511.69 $2,637.23 $2,769.23 APPENDIX-PAGE 421 OREGON PUBLIC EMPLOYEES UNION SALARY SCHEDULE Range# Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 S44 Monthly $4,817.00 $5,058.00 $5,311.00 $5,577.00 $5,856.00 $6,149.00 Environmental Program Coordinator Hourly $27.79 $29.18 $30.64 $32.18 $33.78 $35.48 GIS Programmer Analyst Annually $57,804.00 $60,696.00 $63,732.00 $66,924.00 $70,272.00 $73,788.00 Project Coordinator Pay Period $2,223.23 $2,334.46 $2,451.23 $2,574.00 $2,702.77 $2,838.00 S45 Monthly $4,939.00 $5,186.00 $5,445.00 $5,717.00 $6,003.00 $6,303.00 Engineering Construction Inspector* Hourly $28.49 $29.92 $31.41 $32.98 $34.63 $36.36 Annually $59,268.00 $62,232.00 $65,340.00 $68,604.00 $72,036.00 $75,636.00 Pay Period $2,279.54 $2,393.54 $2,513.08 $2,638.62 $2,770.62 $2,909.08 S46 Monthly $5,061.00 $5,314.00 $5,580.00 $5,859.00 $6,152.00 • $6,460.00 - Hourly $29.20 $30.66 $32.19 $33.80 $35.49 $37.27 Annually $60,732.00 $63,768.00 $66,960.00 $70,308.00 $73,824.00 $77,520.00 Pay Period $2,335.85 $2,452.62 $2,575.38 $2,704.15 $2,839.38 $2,981.54 S47 Monthly $5,187.00 $5,446.00 $5,718.00 $6,004.00 $6,304.00 $6,619.00 Senior Building Inspector Hourly $29.93 $31.42 $32.99 $34.64 $36.37 $38.19 Senior Plans Examiner Annually $62,244.00 $65,352.00 $68,616.00 $72,048.00 $75,648.00 $79,428.00 Senior GIS Programmer Analyst Pay Period $2,394.00 $2,513.54 $2,639.08 $2,771.08 $2,909.54 $3,054.92 S48 Monthly $5,316.00 $5,582.00 $5,861.00 $6,154.00 $6,462.00 $6,785.00 Sr Environmental Program Coordinator Hourly $30.67 $32.20 $33.81 $35.50 $37.28 $39.14 Annually $63,792.00 $66,984.00 $70,332.00 $73,848.00 $77,544.00 $81,420.00 Pay Period $2,453.54 $2,576.31 $2,705.08 $2,840.31 $2,982.46 $3,131.54 9 rr , r t F w :S .. i., 1='t Vit}, w ti t �. i ¢t ! c 1 ! � � y � t y +" 3 t l.,k., I C I Vn' 1 Cook Park-Tigard, Oregon City ofT'igard ADOPTED BUDGET I 1 FY 2017-2018 PAGE 422- CITY OF TIGARD