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City Council Minutes - 04/24/2018 City Of Tigard Tigard City Council Meeting Minutes . • . April 24, 2018 NNW- STUDY SESSION—6:30 p.m. Council Present: Mayor Cook, Councilor Goodhouse, Councilor Woodard, Councilor Anderson and Council President Snider. Staff Present: City Manager Wine,Assistant City Manager Zimmerman, City Attorney Rihala, Senior Management Analyst Wyatt and Associate Planner Warren. A. Associate Planner Warren updated council and staff on the 60 percent design progress on the Tigard Street Heritage Trail. He showed a PowerPoint which has been added to the packet for this meeting. The design documents are being reviewed by Engineering,Public Works, Community Development, ODOT, ODOT Rail and Clean Water Services. Because of an additional wetland the Army Corps of Engineers is also reviewing the project. When these comments are received the project will move on to the 90 percent design stage.The project is behind schedule so design firm Alta will try to compress some phases to reduce the gap. Councilor Woodard asked if any funding would be lost due to delays and Mr. Warren said no. Results of the three public engagement meetings held last summer refined the concepts, design, and thematic elements. People preferred the Outdoor Museum and Timeless Railway themes which have been fused. The stage under Highway 99W will be at ground level to make it more flexible. The trail has been widened with shoulders on each side and a rail crossing was added at Tiedeman. Connections across Tigard Street to Grant Avenue and Katherine Street have been improved. The Main Street end widens to a plaza with improved parking,accessibility,infrastructure for a future restroom and seating amenities including a clock to be donated by the two Rotary Clubs in Tigard. The clock will be placed in the plaza center. Main Street elements include a seat wall and an artistic fence. Associate Planner Warren said ODOT has concerns with crossing safety at Tiedeman and fencing off the rail tracks. They are also asking for changes to the rail crossing on Main that were not done with Main Street Phase I. Mayor Cook asked if this could be put into the Main Street Phase 2 project. The project estimate is $1.16 million and with a$950,000 budget, there is a$213,000 shortfall.Proposed reductions include replacing pavers with concrete and eliminating lights from the west side of the Railroad. At this point the city is value engineering and the idea generation phase has ended. TIGARD CITY COUNCIL MEETING MINUTES -April 24, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 9 Councilor Woodard said he would like a static display with an American Legion plaque. He suggested that a canon would bring people in and can always be moved to a different location if necessary. He asked if the American Legion can still get involved. Councilor Anderson said the Rotary is not thrilled about losing the pavers. He said it is called"Rotary Plaza" and they do not want cheap stamped concrete. Associate Planner Warren said it was colored,but not stamped. Councilor Anderson asked if the first part of the entry could have pavers and then money could be raised for the rest. City Manager Wine said we would need to know the dollar amount and have a firm commitment. Associate Planner Warren agreed and said they would need to move quickly. Council President Snider confirmed that a commitment would be needed within 2-3 weeks maximum. In response to a question from Council President Snider about whether the council should be concerned about the shortfall,Associate Planner Warren remarked that the City of Tigard will be getting a fantastic,regionally known trail as it is designed now. He noted that the concrete will be covered by cars-70 percent of the time. Mayor Cook asked if lighting will only be on one side of the trail and Associate Planner Warren said it would. He added that the trail must be kept open so no event can take place right on the trail itself. Council said the designs look good. They requested a copy of the PowerPoint and ancillary report on the grant. B. COUNCIL LIAISON REPORTS Councilor Woodard reported that the Metropolitan Area Communications Commission (MACC) will be distributing an additional$1 million among its member jurisdictions. Mayor Cook said road projects he learned about at the Washington County Coordinating Committee include auxiliary lane work on Highway 217 southbound from Beaverton-Hillsdale Highway to Pacific Highway and northbound from 72nd Avenue to Scholls Ferry Road. Council President Snider reported on the Bond and Levy Task Force and said they are starting to engage in the bond discussions about buildings and facilities. 1. BUSINESS MEETING A. At 7: 35 p.m. Mayor Cook called to order the City Council,Local Contract Review Board and Town Center Development Agency. B. City Recorder Krager called the roll. TIGARD CITY COUNCIL MEETING MINUTES -April 24, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 9 Present Absent Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Mayor Cook called for any Non-Agenda Items—Councilor Woodard said he received a memo regarding dogs off leash on trail systems,most specifically at Dirksen Nature Park. A comment was made from a parent that she cannot take her children there to play because dogs are attacking her child. City Manager Wine said she will pass this along to staff. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—City Manager Wine updated council on follow-up with two groups of neighbors with concerns about speeding and safety in their neighborhoods. Staff in the engineering division talked to each group of neighbors and came up with some signage options for the 100th Street neighborhood concerns and will place an electronic "Your Speed Is" sign on Ascension Drive for a trial period. B. Police Update—Police Chief McAlpine highlighted changes in March crime statistics between this year and last year. Assaults and theft are up. Business burglaries are occurring in staged homes,with appliances and construction supplies being taken. In some cases private security will be hired. There was an uptick in gang graffiti. She noted that a bank employee called police because a transient was attempting to cash a check that appeared suspicious. Further Commercial Crimes Unit investigation led officers to Portland where a group from Atlanta, Georgia had come in to use homeless people in a check cashing scam. $34,000 was confiscated. Transient and mental illness calls came to 144 hours and 41 minutes. Tigard Police won the Iron Chef competition again this year, raising money for the Chelsea Hicks Foundation. C. Tigard Area Chamber of Commerce—No report this month. D. Citizen Communication—Sign-up Sheet. Robert Van Vlack, 15585 SW 109`h Avenue Tigard, OR 97224, spoke on behalf of the Summerfield community and Summerfield Association and thanked the City, especially the Public Works Department, for safety enhancements made at the 98th and Surnmerfield intersection. It has made a difference in the traffic flow and people have commented that they feel safer. They have not seen any people running the stop sign. Mayor Cook commented that Public Works Director TIGARD CITY COUNCIL MEETING MINUTES -April 24, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 9 Rager visited the location and witnessed two cars driving through without stopping even though he felt there was no way they did not see the traffic island. 3. CONSENT AGENDA: (Tigard City Council) A. APPROVE CITY COUNCIL MINUTES • February 13,2018 • February 20,2018 • February 27,2018 • March 6,2018 • March 20, 2018 B. PROCLAIM ALCOHOL AWARENESS MONTH (Item B was considered separately.) C. PROCLAIM BIKE MONTH D. PROCLAIM MAY 6-12 AS MUNICIPAL CLERK WEEK Council President Snider moved for consideration of the Consent Agenda minus Item B which will have separate consideration. Councilor Woodard seconded the motion.The motion passed unanimously. Yes No Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ B. PROCLAIM ALCOHOL AWARENESS MONTH Mayor Cook read from the proclamation. Councilor Woodard moved for consideration of Consent Agenda Item B -Alcohol Awareness Month. Council President Snider seconded the motion. Mayor Cook conducted a vote and the motion passed unanimously. He invited representatives from Tigard Turns the Tide to come forward for a photo with the proclamation. Yes No Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ TIGARD CITY COUNCIL MEETING MINUTES -April 24, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 4 of 9 4. LOCAL CONTRACT REVIEW BOARD-AWARD CONTRACTS FOR ON-CALL CONSTRUCTION SERVICES Senior Management Analyst Barrett gave the staff report for this agenda item. He said these contracts do not have dollar amounts and are for on-call construction contractors for small or intermediate projects that may arise. This may include repair or replacement of sanitary sewer lines, storm lines,water lines,manholes,catch basins and minor improvements to those systems. None of these tasks will exceed$100,000 and normally would not reach the council approval level but staff is trying to streamline the contracting process and there is the potential that over a two-year period it is possible to go over$100,000. Mr. Barrett said the three specific services are general construction,general electrical services and general landscape services. Under general construction services contracts staff is asking that contracts be awarded to GT Excavation,Elting NW,and Kerr Contractors. Under general electrical services staff recommends awarding contracts to Veteran Electric and Aaken Electric. General landscaping contracts are recommended for GT Excavation,Ash Creek Forest Management and Kerr Contractors. The projects will be overseen by Utility Manager Goodrich. Councilor Woodard noted that some firms have been long standing contractors and asked if trends show that these firms are competitive. Mr.Barrett said the market is whatever it is at the time of requesting quotes but the City has an advantage. The city's current rules require quotes so they have a motive to be competitive. Council President Snider moved for approval of the contracts as presented. Councilor Goodhouse seconded the motion. Mayor Cook conducted a vote and the motion passed unanimously. Yes No Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ 5. RECEIVE REPORT FROM THE YOUTH ADVISORY COUNCIL ABOUT THE NATIONAL LEAGUE OF CITIES CONFERENCE Senior Management Analyst Wyatt introduced three Tigard Youth Advisory Council (TYAC) members who went to the National League of Cities Conference in Washington DC. He said two of the students attend Tigard High School and one attends the International School in Beaverton. Caitlin Smith,Marquesa Calderon and Skyler Gambill presented a PowerPoint showing their trip to Washington DC which they felt was very successful. They thanked Council for providing the opportunity and for inspiring them to become active in their community. They appreciated Councilors Goodhouse and Snider for having dinner with them and thanked Kent for being their advisor, showing them around Washington DC and for being the advisor to the TYAC. Highlights TIGARD CITY COUNCIL MEETING MINUTES -April 24, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 9 included seeing the White House,Washington Monument,Lincoln Memorial,Trump Hotel, the National Museum of American History and the Newseum. They described the conference as being full of inspiring speakers. They were able to join the National Student Walkout against Gun Violence and learned how to advocate for change and hear their peers speak. They plan to education their peers on needs of the Tigard community and local government issues. Ideas for next year are to include more interactivity with youth advisory councils from Beaverton, Forest Grove and Tualatin,and provide a packing list. In response to a question from Councilor Woodard on their favorite places they mentioned Lincoln Memorial, Gettysburg Address, Capitol Hill,the student walkout, and the Newseum,which showed how newspapers throughout history changed the world. 6. PUBLIC HEARING TO CONSIDER APPROVAL OF RESOLUTION FOR THE FY 2018 THIRD QUARTER BUDGET SUPPLEMENTAL A. Mayor Cook opened the public hearing. B. Mayor Cook announced that anyone signed up may offer testimony. C. Staff Report- Senior Management Analyst Kang briefed council on budget adjustments including administrative support for the City Attorney by adding 0.1 FTE to an existing employee who will be brought to 1.0 FTE;increasing the amount to pay credit card fees in Utility Billing and Building;acknowledging receipt of a MACC grant for backup power centers for IT; and adding support for a Public Works Community Engagement Coordinator including coverage during an extended leave so community engagement services are not interrupted. Councilor Woodard asked for consideration for consolidating these fees into the building permit fees. Council President Snider clarified with staff about which payment method costs the city more to process. He asked if it was true that credit cards cost more to accept than paper checks or does it just appear so because the fee is easy to see. Finance and Information Services Director LaFrance said credit card fees are considered a cost of doing business. A paper check taken by an employee over the counter is very costly but the vast majority of utility billing checks are received through the mail and the bank has an automated system. Mr. LaFrance said staff got together with representatives from US Bank a few weeks ago and are in the process of trying to answer some of these questions in terms of the best way to make payments. He said one of the city's values has been to offer as many ways as possible for customers to efficiently pay their bill. Councilor Woodard wants it to be a policy discussion. He proposed consideration of a policy that when costs increase we add it into our fees so we can cover these costs which are a lot of money. Mr. LaFrance added a point of reference;the city brings in more money through Utility Billing than all other revenue sources in the General Fund combined. Utility Billing brings in over$40 million coming in through this process. D. Mayor Cook asked if there was anyone in the audience who wanted to testify. There was none. TIGARD CITY COUNCIL MEETING MINUTES -April 24, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 6 of 9 E. Response to testimony by staff No testimony was received. F. Mayor Cook closed the public hearing. G. Council Discussion and Consideration of Resolution No. 18.21 Councilor Woodard moved for approval of Resolution No. 18-21 but requested a policy discussion on putting the cost of credit cards into city fees so the city is reimbursed. Council President Snider seconded the motion. Assistant City Manager Zimmerman said this is one of the items for discussion this summer related to finance and is already on the docket.A staff recommendation will come forward for council's consideration in the fall. Resolution No. 18-21 —A RESOLUTION TO ADOPT THE FY 2018 THIRD QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS,POLICY AND ADMINISTRATION AND COMMUNITY SERVICE Mayor Cook conducted a vote and the motion passed unanimously. Yes No Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ 7. CONSIDER RESOLUTION TO APPROVE THE FIFTH AMENDMENT TO THE LAKE OSWEGO-TIGARD WATER PARTNERSHIP AGREEMENT Public Works Utility Manager and Tigard Project Manager in the Lake Oswego-Tigard Water Partnership Goodrich gave the staff report. He said the cities of Tigard and Lake Oswego entered into a water partnership in 2008 and has been amended four previous times. The project is coming to a close in June 2018 and we are trueing up the land and property easement ownership and cost allocations. This amendment provides a new cost allocation table recognizing Tigard's 18 mgd capacity from the project and also the additional funding for the Waluga reservoir roof replacement. This amount is $ 311,312 and is already in the current budget Water CIP fund. City Attorney Rihala has reviewed the agreement. Council was briefed on January 9, 2018 regarding this buy-in reconciliation. The amendment will be before the Lake Oswego City Council on May 1St. Staff recommends council adopt this amendment. Councilor President Snider moved to approve Resolution No. 18-22. Councilor Goodhouse seconded the motion. City Recorder Krager read the title and number of the resolution. TIGARD CITY COUNCIL MEETING MINUTES -April 24, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 9 Resolution No. 18-22—A RESOLUTION APPROVING THE FIFTH AMENDMENT TO THE WATER PARTNERSHIP INTERGOVERNMENTAL AGREEMENT BETWEEN LAKE OSWEGO AND TIGARD REGARDING WATER SUPPLY FACILITIES, DESIGN, CONSTRUCTION,AND OPERATION Mayor Cook conducted a vote and the motion passed unanimously. Yes No Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ 8. CONSIDER RESOLUTION OF SUPPORT FOR METRO 2040 GRANT APPLICATION Associate Planner Warren gave the staff report on a resolution of support for a Metro 2040 grant application. The grants are funded by Metro's Construction Excise Tax through a program that has been in place since 2006 and support planning and development grants to help cities in the Metro area do pre-development work.This year the Community Development Department would like to apply for a grant to use on a feasibility study of cottage cluster and courtyard unit development in Tigard. This would be similar to the downtown lofts feasibility study conducted in 2013. Community Development has partnered with Proud Ground, the state's largest community land trust to perform this study with an eye toward its potential to provide more affordable housing options and a home ownership model that builds equity and wealth while permanently preserving units as affordable to households making 80 percent or less of the area median income. The grant total is $115,000 and the City would provide $5,000 from the Community Development consulting budget as well as in-kind staff support. Councilor Anderson moved to approve Resolution No. 18-23. Councilor Woodard seconded the motion. City Recorder Krager read the number and title of the resolution. Mayor Cook conducted a vote and the motion passed unanimously. Resolution No. 18-23—A RESOLUTION OF SUPPORT FOR A METRO 2040 GRANT APPLICATION TO ASSESS THE FEASIBILITY OF MISSING MIDDLE HOUSING IN TIGARD Mayor Cook conducted a vote and the motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES -April 24, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 9 Yes No Council President Snider ✓ Councilor Woodard ✓ Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ 9. NON AGENDA ITEMS - Councilor Woodard gave a Non Agenda item at the beginning of the meeting. 10. EXECUTIVE SESSION -At 8:29 p.m. Mayor Cook read the following: The Town Center Development Agency was called to order and would enter into an Executive Session to discuss real property negotiations,under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660 (4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. The TCDA will adjourn from Red Rock Creek Conference Room after the Executive Session. 11. ADJOURNMENT At 8:38 p.m. Director Woodard motioned to adjourn. Director Goodhouse seconded the motion and Chair Cook conducted a vote. The measure passed unanimously. Yes No Director Snider ✓ Director Woodard Director Anderson ✓ Chair Cook ✓ Director Goodhouse ✓ �-� Carol A. Drager, City Rec rder A e John; ohn L ook,Mayor ( ,:�, �2 c;) Date TIGARD CITY COUNCIL MEETING MINUTES -April 24, 2018 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 9