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City Council Packet - 05/22/2012 City of Tigard Tigard Special Meeting - Agenda TIGARD j SPECIAL JOINT MEETING OF TIGARD AND LAKE OSWEGO CITY COUNCILS May 22, 2012-6:30 p.m. Lake Oswego City Hall- 380 A Avenue Lake Oswego, OR 97034 1. SPECIAL JOINT MEETING OF LAKE OSWEGO AND TIGARD CITY COUNCILS See attached agenda. AIS-932 1. Special Meeting Meeting Date: 05/22/2012 Length(in minutes): 60 Minutes Agenda Title: Agenda Packet for Special Joint Meeting-Lake Oswego and Tigard City Councils (Attached-Prepared by the City of Lake Oswego) Submitted By: Carol Krager,City Management Item Type: Update,Discussion, Direct Staff Meeting Type: Special Meeting Information ISSUE Attached are the agenda and packet prepared by the City of Lake Oswego for this special joint meeting. STAFF RECOMMENDATION/ACTION REQUEST See attached agenda and packet. KEY FACTS AND INFORMATION SUMMARY See attached agenda and packet. OTHER ALTERNATIVES N/A COUNCIL GOALS,POLICIES,APPROVED MASTER PLANS 1.a Continue oversight of design, permits,rate implementation and costs for the Lake Oswego-Tigard Water Partnership. DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments Meeting Agenda Meeting Packet AgendaQuick©2005-2012 Destiny Software Inc.,All Rights Reserved LAKE OSWEGO AGENDA CITY OF LAKE OSWEGO Centennial 1910-2010 CITY COUNCIL SPECIAL MEETING 380 A Avenue PO Box 369 Lake Oswego,OR 97034 Joint Meeting with Tigard City Council Tuesday, May 22, 2012 503-675-3984 6:30 p.m. www.ci.oswego.or.us Council Chambers, 380 A Avenue Contact: Cate Schneider, City Recorder Also published on the internet at: Email: cschneider@ci.oswego.or.us www.ci.oswego.or.us Phone: 503-675-3984 The meeting location is accessible to persons with disabilities.To request accommodations, please contact the City Recorder's Office at 503-635-0236, 48 hours before the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. PRESENTATIONS 3.1 Update on Program Costs and Progress toward Implementation of the Lake Oswego—Tigard Water Partnership 4. ADJOURNMENT Watch Council meetings via live streaming video at mms://www.ci.oswego.or.us/live Jack Hoffman,Mayor • Jeff Gudman,Councilor ■ Donna Jordan,Councilor Mike Kehoe, Councilor • Sally Moncrieff,Councilor ■ Mary Olson,Councilor • Bill Tierney,Councilor LAKE OSWEGO AGENDA CITY OF LAKE OSWEGO Centennial 1910-2010 CITY COUNCIL SPECIAL MEETING 380 A Avenue PO Box 369 Lake Oswego,OR 97034 Joint Meeting with Tigard City Council Tuesday, May 22, 2012 503-675-3984 6:30 p.m. www.ci.oswego.or.us Council Chambers, 380 A Avenue Contact: Cate Schneider, City Recorder Also published on the internet at: Email: cschneider@ci.oswego.or.us www.ci.oswego.or.us Phone: 503-675-3984 The meeting location is accessible to persons with disabilities.To request accommodations, please contact the City Recorder's Office at 503-635-0236, 48 hours before the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. PRESENTATIONS 3.1 Update on Program Costs and Progress toward Implementation of the Lake Oswego—Tigard Water Partnership 4. ADJOURNMENT Watch Council meetings via live streaming video at mms://www.ci.oswego.or.us/live Jack Hoffman,Mayor • Jeff Gudman,Councilor ■ Donna Jordan,Councilor Mike Kehoe, Councilor • Sally Moncrieff,Councilor • Mary Olson, Councilor • Bill Tierney,Councilor CITY OF LAKE OSWEGO LAKE OSWEGO Centennial 1910-2010 380 A Avenue PO Box 369 Lake Oswego,OR 97034 COUNCIL REPORT 503-675-3984 www.ci.oswego.or.us TO: Jack Hoffman, Mayor and Craig Dirksen, Mayor Members of the Lake Oswego and Tigard City Councils David Donaldson, City Manager and Marty Wine, City Manager IL- FROM: Joel B. Komarek, P.E., Project Director-Lake Oswego -Tigard Water Partnership SUBJECT: Lake Oswego/Tigard Water Supply Expansion Project-implementation and Cost Update DATE: May 16, 2012 ACTION: Information only This study session provides the Technical Committee (TC) of the partner cities an opportunity to present to the Joint Councils: 1. An update on program progress and status. 2. An update on program costs commensurate with 30% design development. 3. A preview of key events for the next six months. In addition,this study session provides an opportunity for the partner cities to engage their fellow Councilors in discussion of the overall program progress. INTRODUCTION/BACKGROUND The project definition phase for the partners began in early 2010. Objectives for this phase of work were to: • Verify and refine the preliminary supply concepts developed and published in a report by Carollo Engineers.1 • Select a preferred water treatment process that would achieve the treated water quality objectives of the partners and that would guide subsequent preliminary and final design decisions. • Engage an independent consulting firm to conduct a value planning study that would challenge the assumptions and recommendations contained within the Carollo Report and the preliminary "The City of Lake Oswego and Tigard Water Service Area Draft Joint Water Supply System Analysis",Carollo Engineers,July 2007. Page 2 findings of project definition efforts conducted by the Program Management Team ("PMT")2. • Develop a program-wide implementation schedule that would guide subsequent planning, permitting, land use, design, and financing efforts to achieve project commissioning no later than July 1, 2016. • Update program costs and allocations among the parties to the Agreement. • Complete the project definition phase and consider the findings of the value planning team in the development of a Supply Facilities Capital Improvement Program ("SFCIP"). • Present the draft SFCIP to the partnership Oversight Committee ("OVC") and secure OVC endorsement of the draft SFCIP. • Present the draft SFCIP as endorsed by the OVC to the respective councils of the partners and secure adoption of the SFCIP as required by the Partnership Intergovernmental Agreement ("Agreement"). • Proceed to implement all planning, permitting and design efforts based on the adopted SFCIP. Since early 2010,the PMT has accomplished the following major milestones: • Selected a preferred water treatment technology consisting of ballasted clarification treatment with Ozone. • Completed a project definition phase which vetted and further refined preliminary facilities concepts developed during a prior engineering feasibility study. • Completed a Value Planning study performed by an independent team of engineers and construction professionals. • Completed a Supply Facilities Capital Improvement Program (SFCIP) plan. As required by the IGA the SFCIP was adopted by the councils' of the partner cities in late 2010 and was incorporated into the IGA as an exhibit. • Undertook and completed four, separate competitive qualifications-based selection processes to select engineering consulting firms to design each of four design packages for the program. These packages are: o Water treatment plant(WTP). o Supervisory control and data acquisition (SCADA). o Raw (untreated) and Finished (treated)water pipelines(RWP/FWP). o River intake pump station, Waluga Reservoir#2 and Bonita pump station (RIPS/WR2/BPS). • Completed utility financial analyses necessary to inform rate setting actions taken by the partner cities to assure adequate funding for program activities. • Conducted in excess of 180 meetings with neighborhood associations, property owners, city council's and state and federal legislators representing the communities of Gladstone, West Linn, Lake Oswego,Tigard, un-incorporated Clackamas County, and the State. • Received Conditional Use and Design Review approval for the planned new RIPS located in Gladstone. 2 As used herein the Program Management Team is comprised of Program Manager Brown and Caldwell and technical staff from the cities of Lake Oswego and Tigard. Page 3 • Submitted and received a recommendation for land use approval from West Linn planning staff for an expansion of the Lake Oswego WTP. • Submitted the Joint Permit Application for all construction related activities that occur within or on lands under the purview of federal and state regulatory authorities. • Completed more than a dozen property appraisals necessary to acquire easements and property in fee for pipelines, and the planned new BPS. • Completed a pilot treatment study at the WTP to confirm conceptual flocculation/filtration rates and ozone doses to achieve finished water quality objectives. This data will be used in the final design of ballasted flocculation, filtration, and ozone facilities design. • Completed a pilot treatment study of screw press solids dewatering equipment to confirm and accept this type of equipment for dewatering plant solids as recommended by the value planning team. PROGRAM PLANNING, DESIGN, PERMITTING, AND COST ESTIMATE UPDATE Program staff will present information to the Joint Councils in the form of a Power Point presentation, a copy of which is attached to this report. The PMT looks forward to engaging the Joint Council's in discussion of this updated information. Reviewed by: David Donaldson City Manager III mi TIGARD TIGARD CITY COUNCIL NOTICE OF JOINT MEETING WITH LAKE OSWEGO CITY COUNCIL on MAY 22, 2012 The Tigard City Council will attend a Joint Meeting with the Lake Oswego City Council at 6:30 p.m. on Tuesday, May 22, 2012 Lake Oswego City Hall, 380 A Avenue, Lake Oswego, OR 97034 Please forward to: ❑ Sally Ho,The Oregonian (shonoregonian.com) ❑ Listings,The Oregonian (listingsnoregonian.com) ❑ Editor,The Regal Courier (Editor@theregalcourier.com) ❑ Geoff Pursinger,Tigard Times(gpursingera,cotmnnewspapers.com) ❑ Newsroom,The Times (Fax No. 503-546-0724) For further information,please contact Deputy City Recorder Carol Krager by calling 503-718-2419. — ' 61./iA6-0WC6',. _ Deputy City Rec&der Date: May 7,2012 Post: Tigard City Hall Tigard Permit Center Tigard Public Library ** Transmit Confirmation Report ** P. 1 May 7 2012 08:02am D.S.S Name/Fax No. Mode Start Time Page Result Note 5035460724 Normal 07,08:01am 0'25" 1 * 0 K '11 TIGARD TIGARD CITY COUNCIL NOTICE OF JOINT MEETING WITH LAKE OSWEGO CITY COUNCIL on MAY 22, 2012 The Tigard City Council will attend a Joint Meeting with the Lake Oswego City Council at 6:30 p.m. on Tuesday,May 22,2012 Lake Oswego City Hall, 380 A Avenue,Lake Oswego,OR 97034 Please forward to: 0 Sally Ho,The Oregonian(shorn oregonian.com) C Listings,The Oregonian(listings@oregonian.com) C Editor,The Regal Courier(Editor@theregalcourier-com) C Geoff Pursinget,Tigard Times(gmingCtncori]Ltmnew5pap s- om) C Newstoom,The Times(Fax No.503-546-0724) For further information,please contact Deputy City Recorder Carol Krager by calling 503-718-2419. Deputy City Recdfder� Date: May 7.2012 Post 'Tigard City Hall Tigard Permit Center Tigard Public Library Carol Krager From: Carol Krager Sent: Monday, May 07, 2012 8:33 AM To: sho@oregonian.com; gpursinger@commnewspapers.com; listings@oregonian.com; Editor@theregalcourier.com Cc: Cathy Wheatley;Webteam Subject: Changes to Two Upcoming Tigard City Council Meetings Attachments: 120515 Council Combo Workshop and Business Meeting.pdf; 120522 Joint Council Meeting at LO.pdf There are two changes to council meetings coming up in May. The workshop meeting scheduled for May 15, 2012 has been changed to a combination workshop/business meeting. The meeting on May 22 is a joint meeting with the Lake Oswego City Council and will be held in Lake Oswego. Please see the attached notices. Carol Kroger Deputy City Recorder City of Tigard 13125 SW Hall Blvd. Tigard,OR 97223 (503) 718-2419 carolk@tigard-or.gov 1 1111 U1 TIGARD City Council City of Tigard, Oregon Affidavit of Posting In the Matter of the Notification of the May 22, 2012 Joint Meeting with Lake Oswego City Council STATE OF OREGON) County of Washington) ss. City of Tigard ) I, 0 0 n v1 �. / . L✓;-Ht v1 ,being first duly sworn (or affirmed),by oath (or affirmation), depose and say: That I posted a copy of said Notification in > Tigard City Hall, 13125 SW Hall Boulevard,Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard,Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard,Tigard, Oregon A copy of said Notice being hereto attached and by reference made a part hereof, on the 7 day of Al 0�.y , 2012. Z........_ (D---,------7/ C....J Signature of Person who Performed Notification Subscribed and sworn (or affirmed) before me this / ( day of- ---, 2012. ' or/ ,J:' r A Aff 1 Ai&A , A A./ Signature of Notary Public for Or-ton iTlD OFFICIAL SEAL „fe CATHERINE D WHEATLEY NOTARY PUBLIC - OREGON s . I� COMMISSION NO.459'16 MY COMMISSION EXPIRES AUGUST 04,2015 TIGARD TIGARD CITY COUNCIL NOTICE OF JOINT MEETING WITH LAKE OSWEGO CITY COUNCIL on MAY 22, 2012 The Tigard City Council will attend a Joint Meeting with the Lake Oswego City Council at 6:30 p.m. on Tuesday, May 22, 2012 Lake Oswego City Hall, 380 A Avenue, Lake Oswego, OR 97034 Please forward to: ❑ Sally Ho,The Oregonian (sho@oregonian.com) ❑ Listings,The Oregonian (listings@oregonian.com) ❑ Editor,The Regal Courier (Editor@theregalcourier.com) ❑ Geoff Pursinger,Tigard Times(gpursinger@commnewspapers.com) ❑ Newsroom,The Times (Fax No. 503-546-0724) For further information,please contact Deputy City Recorder Carol Kruger by calling 503-718-2419. aZIA6-e2W,(-6",ee. Deputy City Receider Date: May 7,2012 Post: Tigard City Hall Tigard Permit Center Tigard Public Library If TIGARD City of Tigard, Oregon Affidavit of Notification In the Matter of the Notification of the May 22, 2012 Joint Meeting with Lake Oswego City Council STATE OF OREGON) County of Washington) ss. City of Tigard ) I, ( . Q?CreA. k'tt�_j r ..__- , being first duly sworn (or affirmed),by oath (or affirmation), depose and say: U That I notified the following organization by fax : ❑ Newsroom,Tigard Times and the following people/organizations by e-mail: [ - Sally Ho,The Oregonian (sho@oregonian.com) C+ listings,The Oregonian (Listings@oregonian.com) EY Editor,The Regal Courier(Editor@theregalcourier.com) ❑f Geoff Pursinger,Tigard Times(gpursinger@commnewspapers.com) A copy of said Notice being hereto attached and by reference made a part hereof, on the t y C (.I of Ailagigig 2012. 14A1Or r i Signature of Person who Performed otification Subscribed and sworn (or affirmed) before me this/(/ day of- i 012. JIM %/ If.„. _---) OFFICIAL SEAL Signature of Notary Public for Oreg . � ,. W HEATLEY krelly) '��F-,r CATHERINE C _ OREGONNOTARYPUBLICCOMMISSIONNO.459116M MMISSION EXPIRES AUGUST 04,2015