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01/17/2002 - Report Monthly Report January/2002 for Transportation Financing Strategies Task Force 1. Meeting was held on January 17, 2002 1. Current activities: Evaluated Street Maintenance Fee information provided by staff 3. Status of long-term projects: Investigating other funding sources for capital improvement projects. 7. Number of volunteer hours contributed this month (noted number of volunteers and total hours). Bev Froude. Paul Owen, Joe Schweitz, Brian Moore, and Craig Dirksen. Five Volunteers x 1.5 hours =7.5 hours. 7. Attachments (include notifications, sign-in sheets,minutes, reports, press releases, proposals, etc.) - List: Agenda Draft Minutes from January 17th Meeting. Handouts as listed on minutes are available upon request. 6. Any items to be scheduled for on the Council tentative agenda(list item and date): Study Session tentatively scheduled for March 19, 2002. 7. Status of members—are there any members scheduled to have their terms expire in the next four months? Are any members indicating that they plan to retire, move or resign soon? Please give details. • Steve Clark only attended first meeting. • John Olson has resigned from Planning Commission and intends leaving task force after next meeting. 7. Next Meeting Date: February 21, 2002 \\tig333\usAdepts\eng\dianellmeetings\monthly report form-Nstf 1-17-02.doc Minutes Transportation Financing Strategies Task Force Thursday, January 17, 2002 6:30 — 8:00 PM DRAFT held at Tigard City Hall Red Rock Creek Conference Room (13125 SW Hall Blvd. -Behind Town Hall) Present: Bev Froude, Paul Owen, Joe Schweitz, Brian Moore and Craig Dirksen. Absent: Steve Clark, John Olsen, Glenn Mores, and Cam Gilmour Staff: City Engineer Agustin Duenas, Private Development Engineer Brian Rager, Finance Manager Tom Imdieke, and Senior Administrative Specialist Diane Jelderks Guest: Emily Taso, Oregonian Items Distributed at meeting ■ Memo— Brian Rager— Maintenance Fee Spreadsheet Narrative ■ Spreadsheets ➢ Maintenance Fees Yearly Totals ➢ Street Maintenance Fee ➢ ROW Maintenance Fee ➢ Sidewalk Maintenance Fee ➢ Street Light Maintenance Fee ■ Proposed Major Maintenance Budget Forecast—Option A ■ Proposed Major Maintenance Budget Forecast— Option B Meeting called to order 6:35 PM by Chairperson Bev Froude. Approval of minutes—September 20, 2001 —Craig Dirksen moved and Paul Hunt seconded to approve minutes as submitted. Motion carried by majority of members present. Brian Moore abstained. Update on Street Maintenance Fee Study City Engineer Gus Duenas explained what staff had accomplished since the last meeting. He informed the task force that Bev Froude and he made a presentation to the Mayor's Blue Ribbon Task Force. Gus reviewed the materials being distributed and explained the problems resulting from a backlog of work. Review Data for Street Maintenance Fee Brian Rager, Private Development Review Engineer, explained he and Tom Imdieke met with Dan Boss at City of Tualatin prior to beginning their study. Brian reviewed his memo dated January 17, 2002, explaining the data collection process, trip generation to be used for each use, group selection, and the rate calculation. Brian explained the difficulty staff had calculating theaters and gas stations. After creating the spreadsheet for the street maintenance, then the ROW Maintenance, Sidewalk Maintenance Fee, and Street Light Fee were created by changing Transportation Financing Strategies Task Force Meeting Minutes—September 21,2001 Page 1 the amount needed to maintain each program. Biggest payers are listed on the seven-page spreadsheet Discussion followed regarding the rates that would be charged to single family residence. Requested staff to prepare a summary sheet show total cost for Maintenance Fee package. Discussed giving public entities a break i.e. schools. Tom Imdieke talked about the ease of administration for this fee. Programming and reformatting for initial setup would between five and ten thousand dollars. Ongoing maintenance and collection should be able to be handled by current staff. No additional overhead cost should be required. Discussion of Future Activities and Scheduling Discussed taking information to a City Council workshop meeting prior to public hearing because of the volume of materials that needed to be reviewed. Question —do we exempt? $800,000 would be sufficient amount to provide maintenance for city streets. Discussed draft report and if another meeting is needed or should memo go directly to City Council. March study session would work the best. Task Force still needs to figure out how to fund capital projects. Discussed funding sources—State $400,000,000 -what is City chance of getting —none. Hall ended up being rated higher than Greenburg Road. Metro rated Greenburg higher because of its location to a regional center. Meeting is need for February 21St to review report. Have material ready for March 19th study session. Include a section in the report for the public outreach program. Review high payers and meet with them separately to make presentation. Discussed timeline for implementation. Fee will require an Ordinance then a resolution. Next meeting is scheduled for February 21, 2002 —6:30 to 8:00 PM — Red Rock Creek Conference Room—Tigard City Hall 13125 SW Hall Blvd. Meeting adjourned at 7:45 PM. Prepared by: Diane M. Jelderks, Senior Administrative Specialist Approved by: Paul Owen, Vice Chairperson/Recorder hengldianelAmeedngS\minules tfstfjanuary 17 2002.doc Transportation Financing Strategies Task Force Meeting Minutes—September 21,2001 Page 2 City of Tigard Transportation Financing Strategies Task Force Bev Froude Steve Clark John Olsen Paul Owen Cam Gilmour Joe Schweitz Glenn Mores Brian Moore Craig Dirksen MEETING Thursday, January 17, 2001 6:30 — 8:00 PM at Tigard City Hall Red Rock Creek Conference Room (13125 SW Hall Blvd. -Behind Town Hall) Agenda Items ■ Roll Call ■ Approve minutes from previous meeting ■ Update on Street Maintenance Fee Study ■ Review Data for Street Maintenance Fee ■ Discussion of Future Activities and Scheduling 1'1eNW3n%kneWnpVr.VWrla0on financing Stra=w tWk face rMg agenda 1-17-M doc