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05/22/2002 - Report Monthly Report MAY 2002 (Month/Year) for TIGARD YOUTH FORUM (Name of board, committee, task force, group, etc.) 1. Meetings were held on(list dates during month) MAY 22, 2002 2. Current activities (summarize): Ed Wegner and Pam Brown will visit area service clubs over the summer to seek funding assistance for the middle school after-school program. 3. Status of long-term projects: Liz Newton and Susan Stark Haydon will discuss how to use the results of the assets survey to implement a Youth Advisory Council. The resources white paper will be updated this summer. 4. Number of volunteer hours contributed this month(noted number of volunteers and total hours). 8X .75 = 6hours 5. Attachments (include notifications, sign-in sheets, minutes, reports, press releases, proposals, etc.) - List: May 22 minutes 6. Any items to be scheduled for on the Council tentative agenda(list item and date): None 7. Status of members—are there any members scheduled to have their terms expire in the next four months? Are any members indicating that they plan to retire,move or resign soon? Please give details. N/A I\ADM\YOUTH\2002\MONTHLY REPORT-MAY DOC Tigard Youth Forum. Meeting Minutes May 22, 2002 7:30 a.m. Tigard City Hall In Attendance: Jeff Ottoman, Pam Brown, Ron Goodpaster, Ed Wegner, Martha Flotten, Louise Meyers, Margaret Barnes, Robin McFall, Mike Javens, Mayor Jim Griffith, Bill Monahan, Rich Carlson, Karen Gardner, Mark Mahon The meeting began at 7:35 a.m. with self-introductions. Mayor Griffith mentioned that both the library and school's bonds are passing but the number of votes required has not been met yet. Funding for the middle school after-school program— Ed Wegner distributed a list of needs generated by the schools. Ed and Pam Brown will distribute these by mail to groups (service clubs, churches, etc.). In August, they will begin going out to meet with the groups seeking funding. Ed and Pam consider the funding of transportation to be the toughest challenge. The school district has a citizen volunteer who has experience writing grants who could help. Skateboard Park— Rich Carlson noted the time for submitting logos has passed, tonight the group will meet to review submittals. The winner will be announced on June 14, the group needs prizes now. A contract has been signed with a skateboard park designer to develop concepts. On June 13, the consultant will meet with the group to begin. Over the summer, the consultant will develop an initial design in phases which will allow construction in phases. In September, the initial design will be presented to the group for comments resulting in a modified plan. Of course, once a site is found, other modifications may be needed. Site Location Rich reported that those who live around Summerlake Park oppose siting a park there. Some Summerlake residents have offered to help find a site in another location. The Summerlake Park Master Plan will now go forward for adoption by the city without a skateboard park. Discussion with the school district about a site at Fowler Middle School will take place Duane Roberts of the Community Development Department is working on concepts. The site will be discussed with the school district on June 6. Tigard Youth Forum Meeting Minutes May 22,2002 Page 2 Clean Water Services (CWS) has land which Rich and Ed Wegner have discussed with Tom Brian of the board. CWS has two clarifiers identified as going on the three-acre site around 2015 as part of an expansion. Rich is exploring whether CWS can move the clarifiers to make room for a skateboard park. Some piping may need to be moved,plus the question of property cost needs to be resolved. Ed reported that Tom Brian has discussed this with CWS staff which is now reviewing the possibility of doing this. Mark Mahon asked about the CWS property near Durham. Rich noted that CWS has plans to build on the site within the next five years. Mike Javens asked about the lower fields at Twality. Bill suggested the possibility of acquiring land off Sattler to provide to the school district in exchange for allowing the skateboard park to locate on the Templeton play fields site. Rich noted that to date the committee has focused on public land and could include this when looking at privately owned land. Ron asked about the Fowler site. Rich noted that the long term plans for that site are not fully known. Much land exists which Duane will evaluate to determine which land can be built on. Youth Advisory Council— Liz briefed the group that a decision had been made to take the results of the Assets Survey then decide how to get kids involved. Liz will meet with Susan Stark Haydon to discuss this. Resource Update— Liz will schedule the resources update for discussion at the next meeting. She will send everyone a copy to review for suggested changes at the June meeting. Liz will update the resources over the next couple of weeks and forward copies to members of the forum. Robin McFall of Tigard Recreation Association introduced herself. TRA has been providing services since 1991. Programs for children ages birth to five are provided, totally self-funded. An indoor play area, dance program, and others are underway. TRA will participate in the Forum and will be added to the resource inventory. 60=65 families are involved in the kid play park, 65 families in dance, and 10-15 families in music. Over 200 kids participate overall in TRA activities. Tigard Youth Forum Meeting Minutes May 22,2002 Page 3 Meyers. Incentives are offered to encourage children to read. Performances and special events will be offered to encourage participation. Martha Flotten is incorporating teen activities called "Teen Shops" giving them opportunities to be involved in hands-on things,creating things. Outside activities are being stressed. A reading and reviewing program for teens will be offered too. Martha is looking for more volunteers to help with displays and programs. Bi-lingual efforts are also underway. Martha is focusing on younger teens. Louise Meyers noted that the Tualatin YMCA offers adventure camps in the summer and is offering one at a Tigard school. She is working on bringing library outreach to the camps so students can work on the reading component of the Summer Reading Program. Mike Javen noted that the district does not keep buildings open. Pam Brown mentioned that the Mitch Charter School offers activities for about 150 children. Ron mentioned that in prior years the YMCA shared the gym at CF Tigard with the DARE Camp. Robin noted that TRA has some programs that it offers in the summer. tigardrecreation.org is their web site. They will offer a summer concert. The meeting concluded at 8:13 a.m. The next meeting will be on June 19 at 7:30 a.m.