02-22-2018 Council Newsletter Coundl NIewsk#er
TIGARD Ptw ded to the Tigard C-4,Council or, a uve.k<j,&71' it, s>ay ahrfta. o,currant at
February 22, 2018
1. Tigard Police Dashboard—January 18 gyres. A4"a:ch 13 Council Meeting Cancelled
At the February 13" City Council meeting during the Lack of quorum
Chiefs presentation it was brought to our attention
that the 90`"Percentile for January's Priority 1 &2 Tuesday, Mar. 20 Workshop Meeting
response times were mathematically incorrect. The
6:30 p.m.—Town Hall
police department reviewed the calculation Tuesday, Mar. 27 Business Meeting
methodology and realized that we erred in our 6:30 p.m.—Town Hall
calculations. We identified the 90`'percentile but then
took an additional step and reported the average of
those times below the 90'percentile.
The following corrections have been made: For
January 2017 Priority 1 &2 calls,we had 335 calls.
Normal reporting would place the average response
time at 6:14, the 90' Percentile is 11:00 minutes.
For January 2018 we had 331 calls. The average
response time was 5:32 and the 90'Percentile was
10:00 minutes. The Police Department values the
feedback and accuracy is important.
2. Supplemental info for CIP Briefing
Engineering attached project sheets in advance of their
briefing on Feb. 27 during the Council meeting.
3. Public Works Project Update
Ma issa Grass attached an update of work underway in
Public Forks.
4. Thanks!
Sharing community appreciation vu-ith Council.
5. News Articles
o Tigard promotes Safe Routes to School through
art literacy
o Police pull out all stops in search for white van
6. Council Calendar
Tues., Feb 27 Business Meeting
6:30 p.m. —Town Hall
Tuesday, March 6 Business Meeting
6:30 p.m. —Town Hall
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Item#
Newsletter:
Tigard PD Strategic Dashboard
For January 2018
2016 Population Estimate: 51,253 (Adopted Budget FY 2017-2018)
rPetson
ed Group A Offenses Jan 2017 Jan 2018 %Chg 2017 YTD 2018 YTD %Chg
Crime 38 27 -38.95% 38 27 -28.95%
ault 24 22 'a -8.33% 24 22 -8.33%
Robbery 5 2 0 -60.00% 5 2 -60.00%
Property Crime 172 260 51.16% 172 2600 51.160,14
Burglary-Residential 4 4/ 0.00010 4 4 0.00%
Burglary-Business 4 2 0 -50.004o 4 2 -50.00%
Burglary-Other 4 10 4 1 -75.00%
UUI\fv 8 6 0 -25.00% 8 6 -25.00%
Theft 84 12410 47.62% 84 1240 47.62°0
Vandalism 29 62* 113.79% 29 62 113.799/6
Societal Crimes 28 500 78.57% 28 50 78.57%
DLIII 7 90 28.570% 7 90 28.57%
Drug Offense 8 24 200.004o 8 24 0 200.00%
Disorderly Conduct 2 6 '' 200.000 0 2 6 200.000110
Calls for Service Jan 2017 Jan 2018 %Chg 2017 YTD 2018 YTD %Chg
Dispatched Calls 1606 1792 11.58% 1606 1-92 11.58%
Self Initiated Calls 1377 1943 41.10% 1377 1943 41.10%
Response Time
Priority 1 &2 6:23 6:2? 1.04% 6:23 6:27 1.04%
Priority 3 9.90 10.7' ' 8.79% 9.90 10.77 8.79°io
Priority 4+ 10.03 10.501 4.69% 10.03 10.50 4.69%
-it Community Snapshot
Community Concerns
Stranger Danger (3 Reports in Two Weeks)
Multiple Reports of Transients
Community Outreach and Events Upcoming Events
Monthly Landlord Forum(1/10,''2018) Spring Shred Event(4/21,'2018)
Tigard Breakfast Rotary K-9 Donation Presentation(1/23,'2018) r'Drug Turn in Event(4/28,'2018)
*Ashwood Neighborhood Watch Kick-Off Meeting(1/31/2018)
*New TPD Informational kiosk'go live'at Regal Bridgeport Cinema(1,!'24/2018)
Coffee-with-a-Cop(2!10/2018)
*Person Crime-Assault,Homicide,Robbery,Kidnap,Forcible/Non-Forcible Sex Offense
*Property Crimes-Arson,Bribery,Res Burglary,Bus Burglary,Oth Burglary,Forgery,Vandalism,Embezzle,Fraud,Theft,UUMV,Bad Check
*Societal Crimes-Drug Offense,Prostitution,XX capons,Curfew,DisCou,DUII,Family Offense,Liqour Laws,Peeping Tom,Trespass
1
=m
Tigard PD Strategic Dashboard
For January 2018
` 2016 Population Estimate: 51,253 (Adopted Budget FY 2017-2018)
Department Staffing Information Actual Budget %Budget
Sworn 10 72 97%
Non-Sworn 16.5 16.5 100010
Total Number of Personnel 86.5 88.5 98%
Patrol Officer Staffing 33 35
Personnel Unavailable for Work Patrol All Other Overall
#of Recruits in Pre-Academy - -
#of Recruits in Academy 2 - 2
#of Recruits in FTEP 1 - 1
#of Personnel on Extended Sick Leave 1 - 1
#of Personnel on Military Leave 1 - 1
#of Personnel on Light Duty 2 1 3
#of Personnel on Administrative Leave - - -
Total Personnel Unavailable to Work during some Period during the Month L7 11 8
Total Officers Available to work PATROL some period during the Month 26
Operational Effectiveness Snapshot
Budget Information is based on the best available data. FY 2016-2017 Budget FY 2017-2018 Budget
Percent YTD Status Percent YTD Status
Department Budget Actual Budgeted Actual Budgeted
Administrative 63% 5840 5% 5140 58% -740
Operations 54% 58% -440 54% 58% -5%
Services 540/'0 58% -4% 58% 58010 -1%
Total Department Budget 55% 58% -4% 55% 58% -3%
Budget Information is based on the best available data. FY 2016-2017 Budget FY 2017-2018
Budget YTD Percent YTD us
Department Overtime Actual Budgeted Actual Budgeted
Administrative 51% 58% -80/0 53% 58% -5%
Operations 58% 1500 354 0 58%* -23%
Services 460/0 58% 10 -13% 60% 58%0 2°o
Total Overtime 1 63% 58% i 5%1 42% 58% -16%
2
Tigard PD Strategic Dashboard
For January 2018
2016 Population Estimate: 51,253 (Adopted Budget FY 2017'-2018)
Coils For Service - S Yeat` retial -.1.inuary
JANUARY JANUARY
PUBLIC DEMAND CALLS 1192 1117SELF INITIATED CALLS
461 U1 TTM
mom
Response Times - 5 Year Trend -January
For—
PRIORITY 1-2 PRIORITY 3
:IL 9-54
Priority 1= Priority 3=
Imminent threat to life Urgent call where crime
prevention is needed
Priority 2=Immediate
threat to life,occuring now Priority 4+ =Cold crimes
or public assistance
3
' Tigard PD Strategic Dashboard
For January 2018
ar
2016 Population Estimate: 51,253 (Adopted Budget FY 2017-2018)
St LF INITIATED PUBLIC[3t±OM
JL1Y�-1� lAY-ix
i00.yVV i1j'i4I
Elm
ImAUG
M LY is L
JUNC 1lfNfMEMELUA
MAY
APR APR
M-AR MAP
JAM-.4.71.414
1 � F
I. ��L% r
C? Iwo ! AI 0 _Cn, iXX 15k;;, Yk 2506
Tracking Code Cases -January
Overdose 0 0 0 1 0 6
Police Hold 0 10 9 10 10 0
Suicide 0 0 0 0 0 1
Attempt Suicide 0 4 3 4 5 14
DHS Referral 33 39 44 34 33 43
Vulnerable Adult mull 8 1 3 4 2
Dom Violence 9 6 11 7 ; 13
DV No Crime ':L :: :*<,,11 0 13 8 8
ORC Theft 4 14 1 1 1 2 3 1 3
Graffiti 2; 22 1 31 1 9 5 1 36
4
Tigard PD Strategic Dashboard
For January 2018
2016 Population Estimate: 51,253 (Adopted Budget FY 2017-2018)
n - 9Dt ercerstile
PRIORITY
■ ti w ■ r ■ w
ISON
Jan 2017 a Jan 2018
f rf
rr
1-0-11:00 i r rr
Priority • Prior"
90th Percentile Response Time Jan 2017 Jan 2018 °.`o Chg 2017 STD 2018 YTD °46 Chg
Priority 1 &2 11:00 10:00 -9.09% 11:00 10:00 0 -9.090o
Priority 3 25:18 10:00 -60.47% 25:18 10:00 0 -60.47%
Priority 4+ 23:00 19:00 -17.390,16 23:00 19:0010 -17.39%
The 90th percentile calculations are on Dispatched Calls
Minus Cancelled calls, Duplicate Calfs,and Qued out calls.
Minus calls that were missing Dispatched Times
�
�inus calls that were missing Arrival Times.
BHI - 'Transient
Total Calls Logged: 239
#of Calls-BHI 120
#of Calls Transient 135
#of Calls Dispatched 171
#of Calls Self Initiated 68
Total Time Spent 159:21:26 (hr:min:sec)
5
Item#n/
', City of Tigard Newsletter: Z'ZZ-_4
C7
Memorandum
To: Honorable Mayor& City Council
From: Lori Faha, P.E., City Engineer
Re: Supplemental Information for February 27, 2018 Council Workshop Meeting
Briefing on Capital Improvement Plan (CIP) Projects
Date: February 22, 2018
Attached please find copies of the most recent status reports for all FY2017-18 CIP projects
managed by Engineering. These reports summarize work, budget and schedule status for each
project. The reports support the CIP status report that will be presented to Council at the
February 27 Workshop Session.
Enclosure
FACILITIES
Civic Center Visioning Plan cMillan x
91020 1/16/1$
The existing 20-year facilities plan(developed in 2008)is in need of updating or being replaced.A space and facilities strategic plan
Descriptionis needed to not only determine the best use of existing space but to also determine the best strategy for long-term needs.The
space planning includes assessment of staff,police,recreation and other community needs.
BudgetOn Target * M WA Architects—Closed
Schedu;eQI MinorlssueContracts MWAArch itects—c„ 6/30/18
Scope
On Target
Total Project Budget: $565,000
Status: Planning
Total Project
$359,764
External $460,000
$45,887
Internal � $77,000
Project Budget
FY 2017/18
$51,078
External $164,000 Q2
$9,696
Internal $40,000 Q1
Total Project%Spent: 63% Project Managers Total Project Estimated%Complete: 60%
1) Contract awarded—July 2016
2) Task Force Committee formed—July 2017
Project extended to FY18 to incorporate input from a Citizen Advisory Group
• Completed public involvement efforts,including stakeholder interviews,focus groups and phone surveys
• Evaluated future space requirements
• Evaluated existing site characteristics
SnapshotofWork • Evaluated site massing
and Schedule • Completed adjacency matrix for site
Progress • Completed review FTE forecast memo from ECONW
• Preliminary cost estimates completed
• Formed Citizen Advisory Group
• Citizen Advisory Group has been meeting to discuss Local Option Levy
• Citizen Advisory Group has begun meetings to discuss Civic Center needs
ff"..77T.7-,
• Citizen Advisory Group will tour the West Linn Police facility
• Provide a narrative discussion of resiliency strategies regarding Bond Measure to City Council
Risks/Issues • This effort will identify risks and issues associated with a bond measure for a Civic Center
• Q1 project budget carryforward in FY18
• Project extended into FY18
W.+
I 1111liwiiiiiiiiiiiiiiii
R
111 -751A
Project Name: I Fanno Creek Remeander(City/Clean Water Services) i
Andy Newbury
Project Number: 92013 1/16/2018
This joint project with Clean Water Services will result in lengthening the stream channel,which is recommended in order to lower
or eliminate the rate of incision or erosion by decreasing the steepness/slope of the streambed.This will require the removal and
replacement of the Ash Avenue Pedestrian Bridge,replacing it with one designed for better flood passage.The project also
includes reconstructing a segment of the Fanno Creek Trail providing for an upgraded trail that is not subject to failures due to
creek bank erosion.
Budget On Target * Clean Water Services
Schedule 67 Minor Issue
Scope On Target
Total Project Budget: $",409,900$1,600,000
DesignCity of Tigard Budget: $6801000$675,000
Total Project
$37,501
External
$632,000
$15,096
Internal = $43,000
Project Budget
FY 2017/18
53,540
External $455,000
$3,916
Internal . $15,000
Total Project%Spent: 9% Project Manager's Total Project Estimated%Complete: 9%
' *CWS is delaying construction to spring/summer 2018
• IGA signed by CWS and City
ONE.■ , .
• CWS to complete permitting work
• Invitation to bid to be advertised in February
• Continued streambank failures with potential impacts to the Fanno Creek Trail and a sanitary sewer line under the trail
are at risk until the project is completed
• Due to permitting delays,construction is not scheduled to begin until spring 2018 and ending in fall 2018
• Total project budget increase approved in FY18 budget to account for updated cost estimate
Project Name; Dirksen Nature Park-Oak Savanna Restoration Carla Staedter e
Project Number. 92016-02 1/16/18 F
A nine acre area of Dirksen Nature Park houses some remnant Oregon white oak populations.This area is being restored back to a
native oak savanna to be used for education and enjoyment by the public.The project will remove non-native trees,shrubs and
r grasses.Native grasses and wildflowers will be planted along with additional oak trees and a native shrub hedge around the
savanna.A walking trail through the savanna will be lined on each side with rustic buck and pole fencing made from trees taken
down as part of the restoration.
On Target * Ash Creek Forest Mgmt.—6/30/19
On Target
On Target
Total 2roject Budget: $318,000
Status: Construction
Total Project
183 835
External
$278,000
Project Budget Internal $39,000
FY 2017/18
X29.828
External
$79,000
5 449
Internal $10,000
Total Project%Spent: 65% Project Manager's Total Project Estimated%Complete: 80%
1) Plant Sedges and Rushes—October 2017 to March 2018 4) Oak and Native grass planting—Fall 2018
2) Additional bulb planting—Dec 2017
Project Schedule 3) Spring Spray—2018
• Sedges,Rushes,and Bulbs Planted late fall early winter of 2017
• Plants have germinated and are becoming established. Public signage has been installed to encourage staying on the
trail so seeds can germinate and become established
• Spring Spray 2018
• Summer Monitoring for Weeds and Spray as Needed
• Fall 2018 planting of oaks and seeding of native grasses
• Long-term management of Oak Savanna requires grazing or burning. Most of the savanna at Dirksen is wet meadow. If
grazing is chosen,need to get DSL/CWS approval to have animals in a wetland. If burning is used,need to have approval
and support of TVFR
• Operations staff need to be updated and educated about the long-term care of the oak savanna
• Extra seeding and weed removal of the area between Tigard Street and the edge of the savanna will be required as an
interim solution until half street improvements and the paved trail are constructed in 2021 or later
Dirksen Nature Park-Oak Savanna Overlook Carla Staedter
• 92016-03 1/16/18
Installation of a hard surface overlook at a high point in the Oak Savanna will provide park users an area to experience and view
the newly-restored savanna. The overlook will include a walkway and will incorporate a stone veneer seat wall and basalt columns
laid sideways to discourage entry into the savanna. These basalt columns will have descriptive words sandblasted into their faces
describing the character of a savanna. Bronze replicas of plants,insects and animals that live in an Oak Savanna will be embedded
into the paving of the overlook.
,�.qq On Target * Rip Caswell(Sculptor)—Closed
L� On Target * Lee Contractors—10/31/17
•• On Target + Ash Creek-6/30/19
Total Project Budget: $94,000
Status: Construction
Total Project
$69,935
External $73,000
$20,553
Internal $21,000
FY2017/18
$36,935
External $40,000
$7,413
Internal $8,000
Total Project%Spent: 96% Project Manager's Total Project Estimated%Complete:99%
1) Begin commissioning of Brass Replicas—July 2016 4) Bidding—May 2017
2) Design—Jan 2017 5) Construction—July 2017
3) Permitting—April 2017 6) Complete sandblasting on overlook rocks—March 2018
*2/17/17 Schedule updated to reflect grant
• Overlook construction is completed and bronze animals are installed
• Additional native flower and rush planting near the overlook by NW Youth Corp
• Sandblasting of interpretive words on the basalt rocks
• Waiting on final invoice from Lee Contractors to assess final cost of project
• Additional native wildflower bulbs have been installed in the vicinity of the overlook
Dirksen Nature Park-Nature Play Areas Carla Staedter
92016-04 1/16/18
This project will construct two play areas designed to provide park users with the opportunities to climb,run,jump and build with
rocks,logs and other natural features.One area will be designed for toddlers and younger children while the other will provide
more challenging natural play elements.The play areas will be sited on the outer edge of the park's mowed playfield bordering a
forest.They will be covered in bark chips and adjacent to the future restroom/interpretive shelter.
Budget
On Target
ScheduleOn TargetContracts
Scope
On Target
Total Project Budget: $2,26,090$333,000
Total Project
$195
External $305,000
$7,332
Project Budget Internal $28,000
FY 2017/18
External $10,000
$2,123
Internal $10,000
Total Project%Spent: 2% Project Manager's Total Project Estimated%Complete: 5%
1) Park design completed—April 2016 4) Construction—July 2018
• 2) Permitting completed—March 2018 5) Substantial completion—Oct 2018
3) Bidding—April 2018
• • Extra time was needed to coordinate harvesting of the library sequoia an opportunity that was unexpected when the
• budget was developed. Sequoia wood will be incorporated into Nature Play elements
' • Sequoia trunk and branches harvested and stockpiled at Dirksen Nature Park
rr �
• In-house update of nature play area design to incorporate library sequoia wood
• In-house preparation of sequoia logs by parks staff to prepare for installation in Summer/Fall 2018
• Parks staff is very busy with routine maintenance so there is some risk of relying on them to prep logs. Back-up plan
needs to be developed to ensure that logs are ready to be installed this summer if staff is too busy to complete the
project
• Project construction was moved to summer 2018 to respond to funding availability,above schedule reflects approved
adjustments
• Project budget increase included in approved FY18 budget,reflects updated construction cost estimating
r
Dirksen Nature Park—Forested Wetland Restoration and Jeff Peck B
Boardwalk
92016-05 1/16/18
A forested wetland is located in the center of Dirksen Nature Park. The health of the wetland is threatened by numerous demand
trails and the presence of non-native plants. The project will restore and protect the wetland by removing non-native vegetation
and abandoning old demand trails,replanting with native emergent vegetation and establishing a new trail and elevated
• boardwalk. The boardwalk will allow park users an up close and personal look at this watery and unusual wetland. A sect
. Due to construction cost
increase,the second boardwalk will not be funded at this time.
,Target * Western Wood Struc.—12/31/17 * Morgan Holen—12/30/17
On Target * Lee Contractors—10/31/17 * Carlson Testing—12/30/17
e• 0 1 Minor Issue * Geotechnical Resources—6/30/18 * NW Youth Corps-2/09/18
Total Project Budget: $295,000
Status: Construction
Total Project
$228,982
External
$265,000
"i6
Project Budget
Internal m $30,000
FY 2017/18
$228,401
External 1 $265,000
20 943
Internal $10,000
Total Project%Spent: 95% Project Manager's Total Project Estimated%Complete: 951 J
1) Substantial completion—Oct 2017
Project Schedule 2) Boardwalk Completion—November 2017
3) Forested Wetland Restoration—February 2018
Snapshot of Work • Boardwalk and soft path completed
and Schedule
Progress
• The forested wetland to be restored under separate contract with the NW Youth Corps
• The second boardwalk to be constructed at the existing Fanno Creek Trail has been removed from the project scope due
to escalating construction costs. It will be considered a stand-alone project in the future when funding becomes
available. This allows for the remainder of the project to match the budget
. - Dirksen Nature Park-Interpretive Shelter and Restroom Jeff Peck
. - 92016-06 1/16/1R =
This project will construct a covered interpretive shelter with attached restrooms adjacent to the nature play areas. It will include
a hard-surfaced pathway to the Fanno Creek Trail,benches,picnic tables,covered awning and all required site utilities. The facility
will be designed to accommodate undercover outdoor learning and picnicking and provide a needed gathering area for the park
and adjacent Fanno Creek Trail.
On Target * TS Gray Construction—Closed
On Target
On Target
Total Project Budget: $69,009$736,000
ttin
Total Project
External $694,000
$2,725
Internal $42,000
Project Budget
FY 2017/18
External $175,000
$2,725
Internal �$15,000
Total Project%Spent: 3% Project Managees Total Project Estimated%Complete: 2%
1) Grant application and presentation—June 2016 5) Purchase Romtec Restroom—March 2018
2) Grant award—July 2016 6) Begin Construction—July 2018
3) IGA signed by Council—April 2017 7) Substantial completion—October 2018
4) Permitting—February 2018
• Performed constructability review to refine costs to build restroom structure
• Requested most of remaining PRAB recommendation to use Parks payment funds to help pay for increasing cost of
restroom/shelter. Increased project budget in FY2018 budget
• Amend the 1200-C erosion control plans for the Restroom Shelter and Nature Play improvements
• Amend Nature Play layout plan
• Permitting of restroom shelter
• Purchase restroom shelter
Risks Issues 1
• Project delivery schedule adjusted to start earlier to meet requirements of grants recently acquired from State Parks
• Project budget adjustments reflecting results of a constructability review are included in the FY18 budget
NNW-- PARKS
Project Name: Tigard Street Her stage Trail and Public Space Jeff Peck a
• 92034 1/16/18
The city has signed a lease for the Use of the inactive railroad corridor from Tiedeman Avenue to Main Street.The City was
awarded a Connect Oregon VI Grant and Washington County MSTIP funding to assist with the development of 3/4 mile,12'wide
multi-use pathway with amenities including fencing,lighting,landscape,and art features. A public open space will be created
adjacent to Main Street and the Tigard Chamber of Commerce building. This project is related to LQC 98009 which used porous
paving material to create a temporary pathway in advance of the full project.
+; Minor Issue * Walker Macy—Closed * Alta—10/25/18
On Target * CESS NW—Closed * Pacific Habitat-1/31/19
On Target * AMEC—Closed
Total Project Budget: $;6203,999$1,300,000
YFf�jilt- �i
City of Tigard Budget: $352,000
Total Project
$168,112
External $1,200,000
$73,589
Internal _$100,000
Project Budget
FY 2017/18
$61,118
External $890,000
.$26,903
Internal 0 $40,000
Total Project%Spent: 19% Project Manager's Total Project Estimated%Complete: 15%
1) Connect Oregon grant award notification—Nov 2016 4) Begin design services—May 2017
2) Grant agreement between City and ODOT 5) Invitation to bid—February 2018
Grant application—Feb 2017 6) Begin construction—May 2018'
3) RFP solicitation for design and construction 7) Substantial project completion—September 2018
administrative services—March 2017
Snapshot of Work • 1St public engagement meeting—June 291h
and Schedule • 2nnd public engagement meeting—July 27th
Progress • 30%Design Submittal received—August 24th
• 31d public engagement meeting—August 31st
• • 60%design submittal
• Permitting
• Aesthetic elements including public plaza amenities may be limited due to ODOT rail limitations and requirements
• All desired amenities will cost more than current budget,and the city is exploring additional grant funding opportunities
• Project budget updated in FY18 budget to reflect updated internal cost estimate
Project Name: Fannn Creek Trail Connection(RFFA) Mike McCarthy
Project Number: 92046 1/16/18
This project constructs four segments of the Fanno Creek Trail.Segment 1-Grant Avenue to Woodard Park,Segment 2-Ash
Avenue to Hall Boulevard,Segment 3-City Library to Bonita Road,Segment 4-85th Avenue(south of Durham Road)to the
Tualatin River.There is a separate CIP(#92013-The Fanno Creek Remeander)which will realign the trail from Main Street to Ash
Avenue.The Regional Flexible Funds Grant is federal dollars.
BudgetOn Target * Ash Creek—Closed
ScheduleMinor IssueContracts
Scope
r,. On Target
Total Project Budget: $6,461•,999 $5,486,000
Status: Design City of Tigard Budget: $,1,1"'-1,999 $1,140,000
Total Project
$144,502
External
$930,000
$95,431
Internal $210,000
FY 2017/18
$132,812
External
$455,000
$15,078
Internal — $60,000
Total Project%Spent: 21% Project Manager's Total Project Estimated%Complete: IS%
1) Design team selected—Feb 2016
■ 2) Design Start—Nov 2017
3) Construction—2020-21
• Design is in progress
• Vegetation has been trimmed to allow for survey and other field evaluation work
Survey and geotechnical evaluation is in progress
• Potential alignment has been identified
• Design work continues
• Technical and citizen advisory committees tentatively begin meeting February 28
• Public open house tentatively March 7
• Design and construction contracts being run through ODOT
• Extended duration of consultant scope and fee negotiations by ODOT has required more city staff coordination time and
cost than originally anticipated
• Federal transportation funds and ODOT are only allowed to be spent on some trail amenities;Separate city funds will be
necessary to really provide a nice trail user experience
• Due to project delays,projected unused FY2017 funds were moved forward in FY2018 budget
• City portion of total project budget increased slightly with FY18 budget to reflect latest estimates
72
Tiedeman Crossing/Fanno Creek Trail Carla Staedter ..
92051 1/16/18
With the Open Spaces Bond Measure,Metro will fund the design and construction of the Tiedeman Connection gap in the Fanno
Description Creek Trail.The project will realign the trail near Tiedeman Avenue to address safety issues.Construction will include a new
pedestrian bridge over Fanno Creek.
O Minor Issue * IGA-Metro
O Minor Issue * IGA Amendment pending with Metro
O Minor Issue
Total Project Budget: $660,000
Status:-Conwr-U—Com
Total Project
S188.004
External $595,000
$69,170
Internal x$65,000
FY 2017/18
$6,303
External $365,000
$8,447
Internal -$20,000
Total Project%Spent: 38% Project Manager's Total Project Estimated%Complete: 58%
1) Bridge fabrication contract released-July 2017 4) General construction start date-June 2018
2) Bridge Delivery date-TBD but prior to June 2018 5) Complete new trail and install bridge-October 2018
3) Bid general contract-March 2018 6) Project complete-December 2018
• Bridge fabrication contractor selected. Shop drawing review completed. Working on schedule for bridge delivery prior
■ to June 2018
■ • Percent complete and budget spent numbers are misleading since%of the cost of the bridge will not be billed until
delivery
• Site construction delayed to summer 2018 due to delayed permitting and difficult bidding climate
• Set date for bridge delivery
• IGA amendment to Council to reflect additional$150K of funding provided by Metro
• Bid general contract in February or March 2018 to raise likelihood of lower site work bid
• Difficult bidding climate
• CWS requesting easement encroachment agreement that may have long term costs to the city
1mr-
Metro has agreed to fund$150K of project cost/scope increases due to increasing bridge width,current bidding climate,
and additional floodplain work. IGA amendment reflecting this increased funding will go to Council in December 2017
Have entered into an agreement with Clean Water Services to take over site planting and plant establishment resulting in
a project cost savings of approx.$25K
Bull Mountain Park Trail Jeff Peck
OWN 92052 1/16/18
Paved trail connection through the park.This project supports the vision statement in the City of Tigard's Strategic Plan:"The most
■ walkable community in the Pacific Northwest..."It helps serve as a match for the Friends of Bull Mountain Park Nature in
Neighborhood Grant from Metro.
BudgetQ Minor Issue * Lango Hansen—12/31/17
ScheduleQ Minor IssueContracts MOU-Friends of Bull Mountain Park-4/30/17 Amendment 1
Scope
Q Minor Issue
Total Project Budget: X89,000$160,609 $177,500
Construction
Total Project
14 7
External $i25,000
$3 985 $142,000 QI
Internal $35,000
FY 2017/18
$57,415
External
$60,000 QI
$8,439
Internal 0000' $5,000
Total Project%Spent: 103% Project Manager's Total Project Estimated%Complete: 99%
1) Contractor selection—July 2016 3) Begin construction—Oct 2016
2) Permitting—Sept 2016 4) Project completion—June 2017
• Contractor has substantially completed the paved loop through the park,the nature play,and the picnic shelter
Upcoming Work • Volunteer landscape planting
Items • Punch-List to Final Completion
• Segments of the trail are to be removed and repaved to meet ADA
IM • Continuing demand for internal staff time for technical assistance to Friends of Bull Mountain Park
• Paved path adjustments may be needed to provide desired ADA accessibility
• Some trail sections are being adjusted to meet ADA
• Thicker pathway section added to accommodate wet weather construction
• Final picnic shelter footing design provided
• Electric meter relocated away from pathway
• Budget adjustment necessary for FBMP approved by PRAB and City Council
• FY18 Q1 adjustment for additional staff time to be added to budget above
$40,000 external funds for FBMP approved by PRAB and City Council in FY2018 budget
$20,000 internal funding added in FY2017 to continue project coordination and monitoring of the project
Americans with Disabilities Act Transition Plan Lori Faha
• 92055 1/16/18 '
The city must complete an up-to-date Americans with Disabilities Act(ADA)Transition Plan. The ADA Transition Plan will focus
primarily on accessibility and barrier removal needs in the city transportation,parks,and facilities(buildings)system. The city has
■ previously completed accessibility and condition inventories of some parts of these systems. This data will be utilized in this effort.
The Plan will also integrate and coordinate the schedule of needed improvements with ongoing and planned projects such as the
Pavement Management Program.
O Minor Issue MIG—12/31/19
Minor Issue
•• On Target
Total Project Budget: $225,,-__
Total Project
Project Budget
$117
External $200,000
$17,597
Internal _$25,000
Total Project%Spent: 6% Project Manager's Total Project Estimated%Complete: 5%
1) TBD with consultant,identified need to extend project into FY19
Snapshot of Work • Advertised for citizen advisory group members
and Schedule • Held staff kick-off meeting and received input on efforts underway and needs
Progress • Selected consultant,contract approved by council
• Kick-off meeting with staff and consultant
• Create citizen advisory group
• Consultant start data collection
• An up to date plan is needed ASAP to comply with regulations and provide legal coverage
• Consultant fees were somewhat larger than budget after negotiating needed scope elements—project budget increase
for consultant fees and additional staff time needed to manage longer project schedule are included in FY19 requested
CIP budget
PARKS
Project Name; Saxony Demolition&Remediation(12535&12533 SW Main) Andy Newbury =
Project Number: 97013-01&97013-02 1/16/18
Demolition and remediation of contaminated soils on the Saxony-Pacific properties on Main Street to allow for redevelopment of
■ the site into a combination of public space and private development which would include commercial and residential or office
spaces.Demolition and cleanup costs partially funded by two$200,000 grants from EPA.
0 On Target —8/15/19
0 Minor Issue ]EVA
son Environmental—Closed
On Target ast Services—Closed
Total Project Budget: $550,000
Status: Complete
Total Project
$511870
External
$510,000
$32,348
Internal W$40,000
Project Budoet
FY 2017/18
$325,027
External 627,999
$20,008 $440,000 QI
Internal . $5,000
$32,000 QI
Total Project%Spent: 99% Project Manager's Total Project Estimated%Complete: 95%
1) Hire consultant for cleanup plan—Sept 2016 4) Bid and award—May 2017
2) Public involvement—Oct 2016 5) Begin cleanup and demolition—June 2017
Project Schedule 3) Final Cleanup plan and bid documents—Mar 2017 6) End cleanup and demolition—Aug 2017
*Project demolition schedule extended through summer 2017 due to regulatory in-water work window requirements
• Demolition completed
• Existing sanitary sewer lateral capped
• Continued soil monitoring
• Project closeout
• Received one bid response. The bid was higher than the engineers estimate and additional money has been requested in
the Q1 supplemental. Final project costs will now be less than construction contract amount due to low level of
contaminated soil found
g SANITARY SEWER
Fanno Creek Slope Stabilization(Arthus Court) Andy Newbury
93009 1/16/18
Sanitary sewer piping and a section of Fanno Creek Trail are being threatened by erosion on the outside bend of Fanno Creek. A
section of the bank along Fanno Creek near Arthur Court has eroded due to high water levels. This is threatening a sanitary sewer
main and a portion of the Fanno Creek Trail. The project will restore the section of eroding bank and divert high flows from the
impacteI areas.
•: 0 Minor Issue f* lnMtergity
EC—Closed * Shannon&Wilson—6/30/18
^� On Target ogan Holen—Closed
V Minor Issue Tree—Closed
Total Project Budget: $1,155,000
Status: Design
Total Project
$114,943
External
$1,030,000
$49,525
Internal — $125,000
FY 2017/18
$8,395
External — $50,000
$4,922
Internal —$10,000
Total Project%Spent: 14% Project Manager's Total Project Estimated%Complete: 15%
1) 30%design—Dec.2017 5) Bid and award—May 2018
2) 60%design—Ja n.2018 6) Begin construction—June 2018
Project Schedule 3) Final design—Feb.2018 7) End construction—August 2018
4) Permitting—Apr.2018
• Survey Completed
•a ■
• Meetings with DSL,Corps and ODFW to discuss proposed design
• 30%design
• Continued streambank erosion may occur with potential impacts to the Fanno Creek Trail and a sanitary sewer line near
the trail at risk until the project is completed
• If an individual permit from DSL/Corps is needed for this project,project construction will be delayed until next summer
• Budget increase has been requested due to additional bank repairs needed
SANITARY SEWER
East Tigard Sewer Replacement Jeff Peck >r
93013 1/16/18
This project is in the Sanitary Sewer Master Plan and involves increasing the capacity of an existing sanitary sewer line(serving the
area north of Hunziker Street)to prevent overflows and to improve the access for routine maintenance.It will also provide sanitary
sewer service for a portion of the undeveloped adjacent parcel(the Fields property).Clean Water Services(CWS)is funding the
majority of this project.
.: 0 Minor Issue * CESS NW(due-diligence)—Closed
■ . & I On Target * CES NW—12/31/17
+• 0 1 Minorlssue * Braun—,7, 2/28118
Total Project Budget: 2,260,000
Status: Constr tion City of Tigard Budget: $246,999—$219,900$264,000
Total Project
External
$1,374,278
$1,713,009
"�
$2,107,000 Q1
$149,898
Internal W $134;900
+ $153,000
FY 2017/18
External
$1,123,656
$i,296,999
"
$1,815,000 QI
$56,642
Internal
$60,000
Total Project%Spent: 72% Project Manager's Total Project Estimated%Complete: 80%
Project 5chedule 1) Design phase—Jan 2016 3) Construction phase begins—August 2017
2) Permitting and ROW negotiation—Oct 2016 4) Substantial project completion—February 2017
• 15"Sanitary Sewer mainline installed and connected to existing system in Hunziker Road
.-.MIAM • 8"Sanitary Sewer mainline through Potso Dog Park parking lot to Wall St and one 8"creek crossing completed
LOOK AHEAD
Upcoming Work • One creek crossing
Items • Reconnect one existing sewer service
• Site restoration
• A Contamination Media Management Plan(CMMP)was created to assist with removal of contaminated soils
• One remaining easement acquisition requiring eminent domain proceedings
• Additional utility locates required. This resulted in an increase to consultant contract
• Additional scope and fees added to manage contaminated soils on site
• Additional funding approved by CWS and City Council to cover high construction costs
SANITARY
Project Name: J Pacific Highway Sanitary Sewer Line Andy Newbury =
Project Number., 330SS 1/16/18
This project will repair approximately 3,520 linear feet of sanitary sewer line from 65th Avenue to Pfaffle Street within the
Description southbound lane of Pacific Highway.If possible,a cured-in-place-pipe(CIPP)trenchless construction method will be used;this
should minimize traffic disruption on Pacific Highway.
BudgetOn Target * Century West—Gf4GA46/30/18
ScheduleOn TargetContracts Insituform Tech—6/30/18
Scope
® On Target
Total Project Budget: $340,000
Status: Construction
Total Project
$38,074
External $303,000
$9,223
Internal � $37,000
Project Budget
FY 2017/18
$2,195
External $250,000
$3,395
Internal =$15,000
Total Project%Spent: 14% Project Manager's Total Project Estimated%Complete: 20%
1) Hire consultants—Oct 2016 5) Permits—July 2017
2) 30%design—Feb 2017 6) Bid and award—July 2017
Project Schedule 3) 60%design—Mar 2017 7) Begin construction—March 2018
4) Final design—June 2017 8) End construction—May 2018
• Begin construction which is currently scheduled for March 2018
• Due to current bidding climate,the construction completion date was extended to the end of the fiscal year. This
resulted in receiving a low bid below the Engineer's estimate
East Fork Derry Dell Creek(Viewmont Ct to Fairhaven Way) Carla Staedter
93057 1/16/18
Erosion of the East Fork of Derry Dell Creek has resulted in exposed manholes and laterals of the adjacent sanitary sewer system
from approximately Viewmont Court to Fairhaven Way adjacent to 110th Avenue. The incised stream areas will be brought back up
to previous stream elevations to provide protection to the sanitary sewer system. Project will include new stream cross sections
and the insertion of wood logs and bank treatment.
•: �a�i On Target
( On Target
On Target
Total Project Budget: $980,000
Status: Planning
Total Project
External $908,000
.$4,14:1
Internal =$70,000
Project Budget
FY 2017/18
External $275,000
$4143
Internal �$40,000
Total Project%Spent: .5% Project Manager`s Total Project Estimated Complete:1%
• 1) Schedule Pending Meeting with On-Call Consultants
• • Met with HDR,their fees were coming in above the allowed$100K to use the on call services contract
• Meeting with Otak to see if they have a recommended approach under$100K for consulting fees
• Scoping and development of schedule
• • Contract with on-call consultant team
• Meeting with The Soil and Water Conservation District and the Tualatin River Watershed Council to discuss partnering on
outreach to private landowners
• Project construction schedule could move to Summer 2019 if an Individual Corp and DSL permit is required
• Project will be scaled back to reflect changes in site conditions as a result of private landowner stream restoration
efforts. Light touch grade control is all that will be required in lower reaches of the creek. While creek bed below the
Gaarde Culvert will require stream channel reconstruction. These site changes will cut the cost of the project in half
Fanno Creek Sanitary Siphon Repair And Newbu s
Y rY
93058 1/16/18
An existing sanitary sewer line and manhole are exposed due to bank erosion along Fanno Creek. This project will use engineered
structures to stabilize the bank and protect the exposed sewer line.
On Target * AKS-6/30/18
On Target
® On Target
Total Project Budget:
*
Total Project
S-
External $260,000
53,660
Internal $30,000
FY 2017/18
External $50,000
$3,660
Internal $22,000
Total Project%Spent: 1% Project Manager's Total Project Estimated%Complete: 1%
1) 30%design—Dec.2017 5) Bid and award—May 2018
2) 60%design—Jan.2018 6) Begin construction—June 2018
Project3) Final design—Feb.2018 7) End construction—August 2018
4) Permitting—Apr.2018
• Survey Completed
+ • Geotechnical explorations completed
• Reviewed design alternatives
Upcoming Work, • 60%Design
Items I
• Continued streambank erosion may occur with potential impacts to an existing sanitary sewer manhole and sewer line in
and adjacent to Fanno Creek
• The project scope has changed. The exposed siphon within Fanno Creek will be removed and the manholes that are near
the eroded bank will be moved further away. New lines will be placed by directional drilling
Slope Stabilization(Derry Dell/118th Court) Carla Staedter
94016 1/16/18
The project will design and construct slope stabilization measures for an active slide just downstream of 118th Court.The project
will also restore a length of Derry Dell Creek where erosion and stream incision are contributing to these landslides and
threatening sewer infrastructure.As part of the permitting process,stream channel mitigation will be required.The project will
strategically identify and implement stream channel mitigation sites between 118th Court and 115th Avenue.Stream channel
mitigation sites will be selected to restore areas of Derry Dell Creek that are currently incising and without restoration would cause
future erosion threats to private property,and existing sewer infrastructure.
On Target * Shannon&Wilson—Closed
On Target * Wolf Water Resources—6/30/18
On Target
Total Project Budget: $1,,26,+0,999$1,325,000
Status: Construction
Total Project
$456,598
External $1,224,000
$56,015
Internal M$101,000
FY 2017/18
$311,066
External $1,016,000
$21,720
Internal 0$40,000
Total Project%Spent: 39%invoice pending for this time period Project Manager's Total Project Estimated%Complete: 85%
1) Survey/wetland—Jan 2017 4) Final design—April 2017 7) Begin construction—July 2017
2) 50%design—March 2017 5) Permits—June 2017 8) End construction—March 2017
3) 90%design—April 2017 6) Bid and award—June 2017
• • Rock Slide Repair Embankment in Place as well as streambed reconstruction at the base of the slide repair
• • Outfall Repair is completed
•: • New pedestrian bridge is installed
Upcoming • Non-native removal and replanting of vegetated corridors as required by Service Provider permit through Clean Water
Items Services
• Locals have been dumping large amounts of yard debris where we need to replant streambanks. Will need to do
outreach to avoid additional dumping fees and failed vegetated corridor plantings should dumping not stop
Stormwater Master Plan Lori Faha =
WNW 94037 1/16/18
Tigard's Stormwater Master Plan has not been updated in over 30 years.The environmental regulations regarding the
management of stormwater infrastructure have changed dramatically,Tigard's stormwater infrastructure is aging and many
stream systems in the city are experiencing erosion issues with risk of infrastructure and property damage.This Master Plan will
describe projects and programs that will address the regulatory requirements and will also identify and prioritize projects to
address needs for the existing stormwater system.
Budget Minor Issue * OTAK Inc.(Aerial)—Closed
ScheduleMinor IssueContracts OTAK,Inc.—12/31/17
ScopeOn Target * Ash Creek—Closed
Total Project Budget:$3,23,999$400,000
Status: Planning
Total Project
$274,047
External $295,000
$102,617
Internal $105,000
FY 2017/18
$8,585
External $20,000
$18,170
Internal $10,000
Total Project%Spent: 94% Project Manager's Total Project Estimated%Complete: 95%
1) Issue RFP for consultant team—Jan 2016 3) Early action projects identified for budgeting—Nov 2016
Project Schedule 2) Consultant Notice to Proceed—May 2016 4) Complete master plan project—Aug2917 Dec 2017
Note: master plan adoption process delayed for discussions about costs and implications of overall recommendations
Snapshot of Work • Consultant and staff work to compile and analyze background information has required more effort than planned due to
and Schedule lack of prior master plan
Progress • Final draft of master plan placed on website for viewing and comments
• Presented draft plan at Council Work Session
878 T-
Upcoming Work • Council consider for adoption
• Internal and consultant staff time to collect,compile and assess background information from a multitude of sources has
been higher than anticipated as the City has not prepared a master plan in 35 years. Additional project budget approved
in FY18 budget. Some additional staff time cost anticipated for extended adoption process
• Part of FY2015/16 project budget moved to FY2016/17 in a technical adjustment,due to May 2016 start date for
consultant work
0 Schedule and budget increased and updated in FY2017/18 budget
124th Ave/Ann Court Culvert Replacement Andy Newbwy #
94038 1/16/18
An existing 30th storm culvert is failing. It is undersized and erosion is threatening the road crossing. During heavy rain events,
stormwater will flow onto 124th Avenue. This project will replace approximately 85 lineal feet of 30"stormline with an
approximate 60"wide box culvert.
P On Target " Century West—6/30/18
On Target
Q On Target
Total Project Budget: $230,000
Status: Design
Total Project
$8,081
External $200,000
$2,492
Internal —$30,000
FY 2017/18
$8,081
External $65,000
$2,492
Internal 1 $22,000
Total Project%Spent: 5% Project Manager's Total Project Estimated%Complete: 5%
1) 30%design—Dec.2017 5) Bid and award—May 2018
2) 60%design—Ian,2018 6) Begin construction—June 2018
Project Schedule 3) Final design—Feb.2018 7) End construction—August 2018
4) Permitting—Apr.2018
• Wetland studies completed
• Surveying completed
• 30%design
• Wetland delineation submittal to DSL
Pro
ject Name. 1.Stormwater Rate Study and Audit/Funding Strategy Lori Faha a
Project 94039 1/16/18
The stormwater master planning effort is identifying significant project and program needs that have not been quantified,
prioritized or addressed for many years(the city's last Stormwater Master Plan is over 30 years old). This project will provide an
Description analysis of options and impacts to current stormwater rates and charges if the cit implements the projects being identified and
Y P P g Y- P P 1 g�
prioritized in the Stormwater Master Plan.
MIS On Target
On Target
�) On Target
Total Project Budget: $100,000
On-Hold, . adoption
Total Project
External $85,00
$186 0
Internal -$15,000
Total Project%Spent: % _ Project N ma e. Total Project Estimated%Complete: %
1) 2)
Snapshot of Workand Schedule •
Progress
Upcoming Work
Items
•
Pavement Management Program(PMP) IMMike McCarthy
95001 1/16/18
On Target _ * Murray5mith-12/31/18
^� On Target * 5-2-Summer 2017—Closed
•• a On Target
Total Project Budget: $2,350,000
D.
u.
$1,659,812
External
$2,275,000
$51,378
Internal M $75,000
Total Project%Spent: 73% Project Manager's Total Project Estimated%Complete: 80%
Project5chedule1) Design in progress for crack seal/ramp work in June and paving/slurry seal starting in July 2018
• • Paving,and surface seal work completed in summer 2017
• • Design for 2018 paving season in progress. Work is planned to include 2 miles of paving and 20 miles of crack seal/slurry
seal
• • Bid and award paving and slurry seal projects in spring 2018
• Crack seal,slurry seal,curb ramps,and paving in summer 2018
STREETS
Project Name: Pedestrian and Cyclist Connections Piogiam M. Mike McCarthy
Project Number: 95027 6 51/16/18 �• , r
Projects may include sidewalk/bike lane/pathway construction,crosswalk treatments and minor intersection modifications.
Projects will typically cost less than$50,000.Funds from this program can also be used to cover matching funds for eligible grant
projects benefitting pedestrians and cyclists.
On Target * OBEC—Closed
On Target * S2—Closed
•• On Target
Total Project Budget: $300,000
Ongoing
FY 2017/18
• $49,190
External $260,000
$21,624
Internal —$40,000
Total Project%Spent: 24% Project Managers Total Project Estimated%Complete: 30%
• Multiple projects each fiscal year
• Constructed new pathway from 100th Ave to Highland Dr
• Installed new crosswalk and RRFB flashing lights on Bonita Road at 791h Ave/Fanno Creek Dr
• Constructed curb ramp on 72nd at Fir Street
• • Constructed new sidewalk along part of 115th Ave
• Installed new lights at 121st/Katherine and 121st/Springwood crosswalks
• Installed markings and lights/signs for new crosswalk on Walnut Street at 116th Ave
• Built walkway along North Dakota St east of 114th Ave
• Completed survey and preliminary design for sidewalk along Grant Ave from the Fanno Creek Trail to Tigard St
• Yard signs now available(and in yards around the city)encouraging'Look Out for Each Other and'20 is Plenty'
• Issue consultants on-call task orders for design of specific projects
• Detailed design of sidewalk along Grant Ave from Fanno Creek Trail to Tigard St
• Build pathway connecting 92nd Ave to North Dakota St
• Improvements for cyclists at 72nd Ave railroad crossing
0 Select projects for FY 2018-19
Project Name- _rUpper Boones Ferry/Durham Adaptive Signals Mike Mr,Carthy _ a
Project Number. 95041 1/16/18
This project will install traffic signal coordination from Durham Road to Pacific Highway including 13 traffic signals and two rail
F� crossin s.Traffic users consist of residential,school,city ty park,office and retail.
Budget Q Minor Issue * Washington County
Schedule Q Minor Issue
Scope Minor Issue
Total Project Budget: $1,000,000
Status: DpsLgn
City of Tigard Budget: tiMhO99$185,000
Total Project
$124,357
External $143,000
$20,993
Internal $42,000
Project Budget
FY 2017/18
$720
External $10,000
$1,579
Internal $20,000
Total Project%Spent: 79% Project Manager's Total Project Estimated%Complete: 40%
*This project is primarily federally funded-$1M.Percent spent reflects that the city's match has been paid
1) Preliminary design began—Feb 2016 3) System implementation complete—Winter 2019
2) Detailed design begins—Fall 2017
• Schedule-project delayed due to slow ODOT procurement process and new ODOT ADA requirements
Snapshot of Work • Per the IGA,the city provided the county a 10.27%match in one lump sum payment due upon the execution of the
and Schedule agreement. The county is responsible for administering the remainder of the grant funds
Progress • Installed new signal controllers,timing plans,and coordination throughout corridor
• ADA ped button/landing inventory complete
• Guidance/interpretation received on ADA requirements for project
• Design scoping and contract amendment based on new understanding of ADA requirements
• Detailed design of system and communications along corridor and crosswalk changes at High School
• Implementation of technology new to Tigard
• New ODOT ADA interpretations will add some scope and cost to project
• City will consider constructing some ADA elements in advance using ped/bike program funds
• Budget increase in FY18 budget due to additional city engineering staff time needed to support for lengthened duration
of project
q
Commercial Street Sidewalk(Main to Lincoln) Andy Newbury
95042 1/16/18
This project will construct a sidewalk along one side of Commercial Street from Main Street under the Pacific Highway overcrossing
to Lincoln Avenue;a pedestrian path connecting Commercial Street to Center Street and sidewalk along east side of Pacific
Highway from Naeve Street to Beef Bend Road will be constructed.This is part of a larger TriMet-managed project to improve
access to transit along the Pacific Highway corridor. This portion of the project will be managed by ODOT.
WOOn Target * TriMet
On Target On Target
Total Project Budget: $1,976,990 $1,305,000
Status: Design Cityof Tigard: $619,999$205,000
Total Project
$134,182
External $166,000
$13,732
Internal $39,000
FY 2017/18
$114,024
External $145,000
$3,647
Internal —$15,000
Total Project%Spent: 15% Project Manager's Total Project Estimated%Complete: 15%
*This project will be partially funded with the STIP Enhance Project to be completed cooperatively with TriMet
1) Hire consultants—Oct 2016 5) Permitting—Sept 2018
2) Preliminary design—Jan 2017 6) Bid and award—October 2018
3) Draft acceptance plans—April 2017 7) Begin construction—April 2019
Project Schedule 4) Final design—July 2018 8) End Construction—September 2019
Preliminary-waiting for schedule from ODOT
• Respond to utility conflict letter
• Meeting to review advance plans submittal
• ODOT is managing design and construction contracts for the sidewalk portion of the project
• Project scope could be revised due to cost issues
• Total project budget reduced in FY18 budget because scope was reduced-stormwater quality facility was pulled out to
become a separately budgeted and scheduled city project
Hunziker Industrial Core _ Andy Newbury
FEW 95047Description 1/16/18
New public infrastructure improvements to SW Wall Street,providing a connection from SW Hunziker Road to Tech Center Drive.
The project supports development and redevelopment of adjacent industrial lands to achieve higher levels of employment.
On Target * MSA-„ice,G!]�6/30118
On Target * Wallis-11/30/20
0 On Target
Total Project Budget: $6,876,969 $4,713,000
Status� Construction
Total Project
$634,757
External $4,530,000
$146,783
Internal =$183,000
BudgetProject
FY 2017/18
External $325,877 - $3,364,000
$44,744 Y Y
Internal 1$60,000
Total Project%Spent: 17% Project Manager's Total Project Estimated%Complete: 15%
lMr4)
RFP for Design and Construction Mgmt.-Nov 2015. 5) RFP construction services-Nov 2017
Survey,geotechnical,traffic report-Feb 2016 6) Bid and award-February 2017
Design complete-Sept 2017 7) Begin construction-March 2018
Permits-Sept 2017 8) End construction-September 2018
• Issued invitation to bid
• Completed site certification from for EDA
• Received and review bids
• Completed bidder checklist for EDA
• Completed license agreement with Trimet
• Property Management Agreement approved by the EDA
Upcoming Work • Council meeting to approve contract
Items • Issue notice to proceed
• Pre-construction meeting
• Total project budget reduced because second phase of the project(Tech Center Drive Connections)has been divided out
as a separate project(to start in FY19)
• Project bids came in approximately$600,000 below estimate
i
i
Commercial Street Sidewalk CDBG - Andy Newbury B
95049 1/16/18
Construct sidewalk along the north side of Commercial Street from 95th Avenue to Lincoln Street.This would connect with existing
r-
sidewalk along the north side of Commercial west of 95th,and would connect with a cooperative project(with the state and
TriMet)to add sidewalk from Lincoln Street under the Pacific Highway bridge,and connecting to Main Street.The city has been
awarded a Community Development Block Grant.
Budget O Minor Issue CES NW— „76/30/18
Schedule 0 Minor Issue
Scope On Target or
Total Project Budget: $202,090$253,000
Total Project
$40,658
External t"v
$19,092 $231,000 Q1
Internal — $25,990
$23,000 QI
Project Budget
FY 2017/18
$3,005 r9
External '
$6;786 $192,000 Q1
Internal M $10,000
Total Project%Spent: 24% Project Manager's Total Project Estimated%Complete: 30%
1) Hire design consultants—Dec 2016 4) Award construction contract*—April 2017
2) Complete design—Feb 2017 5) Begin construction*—May 2017
3) Send out for bid*—April 2017 6) End construction*—Feb 2017
*Project rebid and construction schedule extended
• Issued notice to proceed to contractor
• Pre-construction meeting
a� s
• Begin construction the week of February 12
• Contractors are very busy which are impacting construction costs. Low bid on second advertisement was still over
engineer's estimate.Low bid was$178,172 and engineers estimate was$125,000. City requested additional funds from
the CDBG and city council and have received approval
• Construction completion has now been extended to April 30,2018 to allow time to obtain additional funding from the
CDBG
OIL 49
Project Name: North Dakota Street(Fanno Creek)Bridge Replacement Mike McCarthy
Project Number: 95056 1/16/18 '!
This project will replace the existing bridge with a new bridge wide enough to accommodate pedestrians and cyclists along with
vehicles.Environmental regulations would require a new bridge to be significantly higher and longer than the current bridge.The
' project may also reduce flooding over the roadway.The city has been selected by ODOT for STIP grant funding to cover most of the
project cost.The grant application outlines several project scope and cost options and includes a city match of up to$800,000.
® On Target
QMinor Issue
® On Target It
Total Project Budget: $3,769,000 $3,729,000
Pre-Design
City of Tigard Budget: X76,999 $800,000
Total Project
External $600,000
X1,579
Internal $200,000
Project Budget
FY 2017/18
External $40,000
$347
Internal $35,000
Total Project%Spent: 0% Project Managers Total Project Estimated%Complete: 1%
• The City has been notified this project will receive Federal Bridge Replacement Funds
• Project scoping with ODOT has begun
• ODOT finalizing funding allocation and timeline
• Project scoping
• Target construction timeframe 2020
• Federal funding and requirements
• ODOT procurement and review processes and coordination
• Slight budget adjustments made in FY18 budget to match expected budget and grant award
STREETS
Railroad Crossing Closure Kim McMillan e
95059 1/16/18
An Ash Avenue at-grade crossing of railroad tracks downtown has been a recommendation in the Tigard Downtown Improvement
Plan,in City Council goals,and could enhance access to SW Corridor light rail that may travel through downtown Tigard. To
achieve an additional at-grade rail crossing,the city would need agreement from ODOT Rail and Portland&Western Railroad,and
would likely be required to abandon an existing crossing elsewhere. This project presumes,based on the prior conversations with
permitting agencies,the city must give up one at-grade rail crossing in order to receive approval for a new at-grade crossing
downtown at Ash Avenue. This project would produce planning and design documents required by ODOT Rail and Portland&
Western Railroad for closure of an existing city at-grade street crossing at North Dakota Street. The design would include re-
routing of existing streets to maintain street connectivity for autos,bicycles and pedestrians. The planning and design work will
include analysis of several alternative street re-routing options to determine the most feasible option with the least disruptive
impacts. The exact scope of the work,including the required level of design,will be determined during negotiations with the
railroad agencies,Tri-met and Metro during the initial phase of this project.
N- NI ® On Target * OBEC—1/31/19
_ On Target * DKS-9/30/17
.• On Target
Total Project Budget: $510,000
Status: Planning
Total Project
$5�
External $425,000
$1.604
P,,ojec,Budget Internal $85,000
FY2017/18
59,978
External —
- $425,000
1604
Internal $75,000
Total Project%Spent: 12% Project Manager's Total Project Estimated%Complete: %
1) The consultant team has analyzed three alternatives that will allow the closure of the North Dakota rail crossing
2) They have completed their work pending further direction from city staff
ScheduleProject 3) Additional traffic analysis was completed mid-November 2017
4) A memo for council packet will be prepared by Engineering and Community Development for an upcoming council
meeting in the first quarter of 2018. The memo will discuss how this work relates to the Ash Avenue Crossing
• A draft report comparing the three alternatives was received. Considerations include impacts to the neighborhood and
environment,costs to construct and property acquisitions
■ • The consultant,OBEC,reviewed the report with staff and additional analysis has been requested
• DKS has completed a Roundabout Analysis
_ • Additional traffic analysis involving roundabout configurations for bringing North Dakota Street into the Tigard/Tiedeman
intersection
• OBEC will use information from the traffic analysis to refine their report. Was complete January 2018
• Staff update for council at an upcoming meeting in early 2018.
STREETS
Tigard Street(Fanno Creek)Bridge Replacement Mike McCarthy =
NEW M 95060 1/16/18
The structure has deteriorated and needs to be replaced. There is a lack of bike lanes on the bridge and a lack of sidewalk along
the north side. This project will replace the existing Tigard Street Bridge over Fanno Creek with a new structurally sound bridge
Description wide enough to accommodate pedestrians and cyclists(on both sides)along with motor vehicles. Environmental regulations
would require a new bridge to be significantly higher and longer than the current bridge,which may necessitate some rework of
the existing Fanno Creek Trail just west of the bridge. This project will construct a new sidewalk along the north side of Tigard
Street from the bridge to Tiedeman Avenue.
On Target
On Target
•• ® On Target
Total Project Budget: $4,552,000
Status: On Hold City of Tigard Budget: $1,152,000
Total Project
External
$1,020,000
$3,523
Internal - $132,000
Project Budget
FY 2017/18
External
$3,523
Internal
$10,000
Total Project%Spent: 0% Project Manager's Total Project Estimated%Complete: 1%
Project Schedule • Depends on funding and potential grant timelines
Snapshot of Work
• Application for Federal funds through Mors Local Bridge Program was submitted October 12,2017
and Schedule
Progress
• Awaiting funding decision in late 2018
• Federal funding and associated federal and ODOT requirements
WATER
Cach Reservoir and Pump Station Rob Murchison
96040 WN1/16/18
The project is for the design of a new water reservoir,associated new water lines,and replacement of a temporary pump station
for the city's 550-foot service area. The reservoir will be constructed on city property located on the west side of Bull Mountain in
the Sun Rise Lane vicinity. A new permanent pump station will replace an existing temporary pump station on the Menlor
Reservoir site to move water from the 410-foot to the 550-foot service areas.
•: On Target
0 1 Minor Issue
•P 0 1 Minor Issue
Total Project Budget: $13,399,999 $23,000,000
. .
Total Project
External $22,000,000
518,037
Internal $1,000,000
FY 2017/18
External $8,500,000
5 2,293
Internal W$400,000
Total Project%Spent: 0% Project Manager's Total Project Estimated%Complete: 1%
*Project schedule under development
• Based on current cost estimate,project is being reviewed for potential schedule and/or cost adjustment
• This work is being coordinated with the Water System Master Plan project
• As early action item in Water Master Plan,evaluate whether project can be divided into phases to spread-out
expenditures and staff resource needs
• Prepare project charter and schedule
• Funding may be an issue given large increase in project cost estimate
• Internal staff resource loading is an issue given the size of the project
• Current construction cost escalations will require a value engineering effort to better plan and mitigate construction cost
increases
• Project cost estimate has been updated,resulting in approximately 50%increase in expected costs
• Original estimate did not reflect the most accurate cost data or ascending cost environment. It also did not include
contingency
Red Rock Creek Waterline Relocation R.Murchison
Project Number: I96046 1/16/18
Decommissioning of over a half mile of existing 12"waterline currently located in Red Rock Creek. Installation of fire lines to
properties currently being served on the northwest and southwest side of creek.
Minor Issue * Westlake—1/31/19
MinorIssue * MSA-16/30/18
Minor Issue
Total Project Budget: $467,GW $477,000
Design
Total Project
$32,293
External $430,000
$57,661
Internal — $47,000
FY 2017/18
$1,303
External $353,000
$38,097
Internal — $25,000
Total Project%Spent: 19% Project Manager's Total Project Estimated%Complete: 20%
1) Design—Spring 2018 4) Project completion—Summer 2019
2) Permitting—Summer 2018
3) Construction—Fall 2018
• Phase I-Wall Street/Red Rock Creek
o Preliminary topography complete
0 Preliminary layout complete
0 Re-budgeting of the project underway
0 90%Wall Street drawings submitted and City comments provided
• Phase II-Milton Ct to Tech Center Drive(internal budget increased expenditures are due to adding this work phase)
o Surveyor complete
0 Permitting in Progress-METRO has verbally agreed to a waterline easement
0 Preliminary layout in progress
• Complete design and permitting phase of the Tech Center Drive to Milton Ct phase
• Existing water line in creek is inaccessible for maintenance and at risk of breakage without the project
• Adding scope to complete needed water system pipe loop connections at Milton to Tech Center is anticipated to
increase total project budget—this request will be made in the FY19 budget process
• Added the Milton Ct to Tech Center Drive phase in order to take advantage of the proposed Fanno Creek Trail project.
This will allow the dead end crossing of a waterline located in Tech Center drive to be connected to the dead end
waterline located in Milton Court
• Design and construction schedule extended to occur after the Wall Street roadway improvements are complete.The
proposed Wall Street roadway will include a waterline to replace the existing waterline located in Red Rock Creek
Canterbury Pump Station Rob Murchison
96047 2/14/18
This project will rehabilitate the existing pumps and electrical components.This will extend the life of the existing pump station
until the Bull Mountain Road Water Pipeline is constructed.
® On Target
9 Minor Issue
On Target
r4atus:Planning
Total Project Budget: $80,008$250,000
Total Project
External i $215,000 Q1
$15,327
Internal $34,500 Q1
Project Budget
FY 2017/18
External $215,000 Q1
$5,836
Internal � $25,000
Total Project%Spent: 6% Project Manager's Total Project Estimated%Complete: 1%
Project Schedule *To be developed by consultant
• Currently Negotiating scope and schedule with Murraysmith
• Coordinating hydraulic modeling with water master plan project
•N . �
• Finalize PO in February
• Kickoff meeting in early March
• Project is proposed in two phases-first preliminary design and final design-second construction. Project phasing needs
to better define best solution to aging pump station problems. This may cause further schedule extension
Water Master Plan a
' • - /SB65t�� - Rob Murchison
9604$ 1/16/1$
The city conducts water master planning every five to ten years. The current Water Master Plan was adopted in May 2010,with a
minor addendum in 2014 to include River Terrace development. The Water System Master Plan is a comprehensive study of the
city's water source,storage and delivery systems and will be used to guide future water utility decisions. The master plan has a 30-
year planning horizon and is predicated on the city's anticipated population growth during that time.
Budget 0 Minor Issue
Schedule 1 On Target
Scope L9 On Target
Total Project Budget:$369,906$397,000
Status: Plannin
Total Project
S-
External
$28,495 $331,000*
Internal - $355,690$66,000*
Project Budget
FY 2017/18
External
$125,999$241,000-
$28,495
125,998$241,000*$28,495
Internal $`5,009$56,000*
Total Project%Spent: 7% Project Manager's Total Project Estimated%Complete:10%
Project Schedule • Kickoff meeting was held,Murraysmith is working on various task and early action items(potential 410 service zone
reservoir location)are in process
• Murraysmith has sent a formal data request. City staff is currently reviewing and gathering requested data. Project is on
schedule with ultimate goal of delivering a draft of the Water Master Plan in the spring 2019
Upcoming Work • Current work items include data gathering,hydraulic modeling and workshop planning
Items
• The proposed professional services fee was more than budgeted. Public Works and Finance Department recommended
using the Tigard High School Well Abandonment project savings to supplement the Water Master Plan project budget
deficiency. Council approved the contract with Muraysmith at the 11/07/2017 meeting
Item#
Public Works Update 2/22/18 Newsle�r:Z ZZ ' S3
Here is a summary of the work happening in Public Works.
Some Heroes Wear Capes, Others Orange
Thank you to the Public W'orks field staff who worked long hours this week to clear Tigard roads of ice and snow.
Crews worked on both plowing and de-icing this week. Streets supervisor Vance Walker reported using about 2,000
gallons of Magnesium Chloride. City crews will continue to monitor the weather and respond as needed through the
weekend.
Pictured(L-R):
Alike Hendrix, Glenn Davis, Kyle Arnbart, Kristopber Gates, Kenny Clark, Herb Burris, Chris Plummer
,t ..
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9L
Hunziker Road Construction Last Friday
Braun Construction paved a permanent asphalt patch over the
sev=er improvements in Hunziker Road just west of Wall Street on
Friday, February 16. The roadway was restricted to one lane of \
traffic with flaggers directing vehicles.
I}4
This work is part of the East Tigard Sewer Replacement project.
This project will increase the capacity of an existing sanitary sewer
line to prevent overflows and improve access for routine
maintenance. It will also provide sanitary sewer service for a portion
of the undeveloped adjacent parcel.
Public Works Staff Celebrate Completion of Projects in Cook Park
Joe Coulter and David Howes (pictured below) led a tour for citywide staff to view recent projects in Cook Park.
Both projects are recent examples of ways innovative efforts by our team have led to reduced expenses for the city.
The project led by Mr. Coulter helps to reduce erosion and protects a bridge over Kruger Creek in Cook Park. Mr.
Howes described the Green Team project just across the trail to capture sediment and prevent future erosion along
the creek.
r; +�5
rY r
t �' Com_!t/�_ '. •�'
Celebrating the Life of Paul Izatt
On Thursday, February 15,Tigard Public Works Ift of-.-
employees gathered with family and friends to
celebrate the life of our co-worker and friend Paul
Mariner Izatt (1961-2018).
Paul worked for the City of Tigard in various �-
positions starting in 1990,including the Sewer `
Dept.,Engineering Dept. and ending with the
position of GIS Technician.
His life and many contributions to the city will be
honored with a plaque outside of Tigard Public
Works.
View his obituary online:
hIM://obits.oregonlive.cotn/obituaries/oregon/obituary.aspx?page=lifesto Q:ftid=188097781
Item# -
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Taking care of Tigard
Communications Manager Sharon Gavin
Betty W.
_ Thank you PW crew.You are appreciated!
Thank
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Thank You so much for all your hard work-we
Thanks to Ti ard's PW Team who came in a 2 appreciate all you do! *❑❑
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a.m. and worked on de-icing our roads through
the morning! t_
Nancy D.
Vera, Melodie, Chris, and 73 others thanked you Thank you for all your efforts! PW is Pretty Wild,
working all hours! :)
Thank
Kristen G.
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Well done!
Thank Great Job!! Much appreciated.
Stephanie thanked Kristen Thank
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Marta H. Julia S.
They did my street at 3:101 Great job extremely Thank you!
appreciated! Thank
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Rae Lee M. }
Thank you!
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Awesome job!
Thank or
thanked Christina Cheryl Y.
Thank you !!
Thank,
Mary A.
Thanks guys,you did a great job. I had no trouble
getting to work at 6:30 this morning.
Thank
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Sharon R.
Thanks guys!
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Julia V. i,,,: Thank you!!!
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Great job! Thank you for the easy early am
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Thank you!
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You all are incredible! Thank you!!! ' *"
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Great job!!
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Thank you!
Chris B.
Amazing that such a small team can prevent so
many accidents! Kudos to you all.
Thank
Item#
Newsletter-2,4Z
Tigard promotes Safe Routes to School through art literacy
The Times Thursday, February 22, 2018
Winning student in 2018 poster contest announced Tuesday by Tigard Mayor John
Cook.
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Mia's poster
The Tigard-Tualatin School District's Art Literacy Program and the City of Tigard's Safe Routes to School program
have teamed up for the second annual Safe Routes to School art literacy poster contest.
am
Mia Enciso a first-grader from Metzger Elementary
School, with Tigard Mayor John Cook.
This year's winner is Mia Enciso, a first-grader from
Metzger Elementary School. The news was announced
Tuesday at her school.
rkr Tigard Mayor John Cook presented the grand prize
winner with a new backpack.
r'ti4pler The winning art will be used on the city's promotional
poster for Walk and Bike to School Day on May 9. Two
additional winners from each grade will be chosen to have
their artwork on display in March at several Tigard
r_.... •► locations, including the school district's Hibbard
Administration Building, Tigard Public Library and
Symposium Coffee.
This year's contest took place at Metzger Elementary
School in tandem with lessons about French painter Henri
de Toulouse-Lautrec. Volunteer educators taught students
about the painter and his most famous works, including
"At the Moulin Rouge." Students were encouraged to
reflect the painter's style and incorporate it into a poster about safely walking and biking to school.
Winners were chosen by volunteer educators and Tigard's Safe Routes to School coordinator. The district's Art
Literacy Program provides elementary school students the opportunity to learn about art and create their own in art
in the classroom. The program has been supported through donations from Parents Support Organizations and
other organizations since 1982.
Walk to School Day events raise awareness of the need to create safer routes for walking and bicycling and
emphasize the importance of issues such as increasing physical activity among children, pedestrian safety, traffic
congestion and concern for the environment. The events build connections among families, schools and the broader
community.
The Times • Thursday,February 22,2018
P01 " e p
ic ull out all stops
■ ■
in search for white van
■ Police run down lar incident in another part of second incident occurring in trict's school bus company,no-
the city that occurred Jan. 11 the vicinity of Southwest 93rd tifying them to be on the look-
tips on 41 vans and and a third episode as well. Avenue and Inez Street,just out for such a van. They also
McAlpine told the council blocks away from Templeton put out alerts statewide.
Check 191 registered that her department put a pri- Elementary School.Police are Frisendahl said pulling out
ority on deploying numerous not disclosing the location of all the stops was important be-
sex offenders fenders personnel and resources into the final incident in order to en- cause the youth of the commu-
the search to catch the individ- sure the integrity of the investi- nity are extremely important to
By RAY PITZ ual involved. gation if someone i5caught and the Tigard Police Department.
The Times "(What)I want to assure,not questioned. Since there has been nothing
only you but the audience, is Tigard Police Lt.David Fris- new during the initial inti-
The owner of a white van, that we put a lot of effort into endahl,who oversaw the inves- dents, officials speculate that
who allegedly tried to lure that and it doesn't show in the tigation, said the department the intense investigative ef-
Tigard children into the ve- crime statistics,but there are saturated the areas where the forts may have driven the indi-
hicle in three separate Iota- 191 registered sex offenders in van was reported, using offi- vidual to stop or suspend his
tions throughout the city has the city of Tigard,"McAlpine cers,detectives and school re efforts.
yet to be found.But it's not said. "We checked every ad- source officers to help with the The suspect in the initial in-
for a lack of trying,with po- dress looking for a vehicle that search, going as far as using cident was described as a white
lice putting in extensive per- might be similar.We deployed plain clothes officers to make male around age 30 who had a
sonnel hours and resources 85 different personnel in a two- sure students remained safe. short,salt-and-pepper-colored
into the effort. week span at all the elementa- "We had targeted opera- beard.The van had Oregon li-
on Feb. 13, Tigard Police ry schools looking for anything tions for over eight days,"he cense plates containing the
Chief Kathy McAlpine updated suspicious so we took it quite said, noting that at least 75 tree emblem and it had a dent
the Tigard Citv Council on at- seriously." hours were devoted cumula- in the rear. Also, the student
tempts to find the white,work- As a result, police checked tively to the investigation."We who saw it reported that the
type van whose occupant alleg- out tips on 41 white vans,McAl- tried to cover all our bases." windows of the van were tinted
edly tried to get an elementary pine said. In addition to coordinating and that there was a tarp cov-
school-aged student to get in- The initial Jan.3 incident oc- with the Tigard-Tualatin ering the rear windows.
tide on Jan. 3. That episode curred near Mary Woodward School District,police also con- The child was not injured
vas followed by another simi- Elementary School, with the tatted First Student, the dis- and he ran to a safe location.