01/13/2008 - Minutes Intergovernmental Water Board (IWB)
Meeting Minutes
February 13, 2008
Tigard Public Works Building
8777 SW Burnham Street
Tigard, OR 97223
Members Present:
Gretchen Buehner Representing the City of Tigard
Patrick Carroll Representing the City of Durham
Julie Russell Representing the Tigard Water District
Bill Scheiderich Member At-Large
Dick Winn Representing the City of King City
Members Absent. None
Staff Present: Public Works Director Dennis Koellermeier
Water Quality & Supply Supervisor John Goodrich
IWB Recorder Greer Gaston
Note:Agenda items are recorded in the minutes in the order they were
considered. This order varies from the agenda, thus the discrepancy in
numbering.
1. Call to Order, Roll Call and Introductions
Commissioner Scheiderich called the meeting to order at 5:30 p.m.
2. Approval of Minutes—January 9, 2008
Commissioner Carroll motioned to approve the January 9, 2008 minutes; Commissioner
Buehner seconded the motion. The minutes were approved by unanimous vote, with
Commissioners Buehner, Carroll, Russell, Scheiderich and Winn voting yes.
3. Public Comments: None
5. Election of Chair and Vice-Chair
Commissioner Winn said he valued Commissioner Scheiderich's expertise and he
thought it was important to maintain continuity.
Commissioner Winn nominated Commissioner Scheiderich as IWB Chair; Commissioner
Carroll seconded the nomination.
Commissioner Buehner nominated Commissioner Carroll as IWB Chair. Commissioner
Scheiderich seconded the nomination.
Commissioner Scheiderich suggested the Chair position should rotate among the
members and withdrew his name from consideration.
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Commissioner Carroll was appointed Chair by unanimous vote, with Commissioners
Buehner, Carroll, Russell, Scheiderich and Winn voting yes.
Commissioner Buehner nominated Commissioner Winn as IWB Vice-Chair;
Commissioner Carroll seconded the nomination. Commissioner Winn was appointed
Vice-Chair by unanimous vote, with Commissioners Buehner, Carroll, Russell,
Scheiderich and Winn voting yes.
4. Board Openings -Appoint an At-Large Member to a Two-Year Term
Four applications were received for the at-large member position. Commissioner
Scheiderich, who had applied for the position, did not participate in this agenda item. Mr.
Koellermeier briefed the Board on the application process and advised it was the
Board's decision about how it wanted to proceed.
Commissioner Russell suggested the applicants be invited to an IWB meeting to explain
their interest in the position.
Commissioner Buehner motioned to nominate Commissioner Scheiderich to another
term; Commissioner Carroll seconded the motion. Commissioner Scheiderich was
nominated by majority vote, with Commissioners Buehner, Carroll, and Winn voting yes.
Commissioner Russell abstained, saying she felt the other applicants should have an
opportunity to come before the board.
6. Consider Making a Recommendation to the Tigard City Council Regarding a
Resolution to Add a Section on "Disclosure of Sensitive Information" to the
Regional Water Providers Consortium Intergovernmental Agreement
Mr. Koellermeier provided background information on this item. He explained that for
security reasons, water providers, such as Tigard, had become guarded about providing
information on their water systems. Since confidential or sensitive information is shared
with the Consortium, this resolution addresses the Consortium's disclosure of that
information. The Consortium is staffed by the City of Portland.
Commissioner Scheiderich moved that the IWB had considered the amendment;
Commissioner Winn seconded the motion. Commissioner Carroll restated the motion
which was to forward this recommendation to the Tigard City Council in the affirmative.
The recommendation was approved by unanimous vote, with Commissioners Buehner,
Carroll, Russell, Scheiderich and Winn voting yes.
7. Water Supply Update
Mr. Goodrich and Mr. Koellermeier reported:
• The average demand is at 4 million gallons per day, which is normal for this time
of year.
• The agreements with two property owners to properly abandon their wells are
progressing.
• The aquifer storage and recovery (ASR) program is going well. To date, 241
million gallons have been stored. Injection is continuing.
• The timelines for the construction of the reservoir and third ASR well were
provided.
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8. Informational Items
• Commissioner Buehner briefed the Board on the Lake Oswego water
partnership. She advised staff-level meeting negotiations were going well. Mr.
Koellermeier added that the first version of the intergovernmental agreement
(IGA) had been developed and issues needing further refinement had been
identified. The attorney working on the IGA will present staff and the elected
officials' work group with an updated version at a meeting on Wednesday, March
20 in Lake Oswego. The Tigard and Lake Oswego City Councils, along with the
IWB, will meet on April 15 to review the IGA. The document should be about 95
percent complete at that time.
• Due to the anticipated absence of two Commissioners at the IWB's upcoming
March 12 meeting, Commissioner Carroll wanted to reschedule. The Board
decided to move the meeting to Thursday, March 20 at 5:30.
• The effects of reservoir construction on Bull Mountain Road were discussed.
9. Non-Agenda Items
• At the November 28, 2007 meeting, the IWB dedicated a twelve-foot strip of
property along Burnham Street to the City of Tigard. At that time Commissioner
Carroll asked if the City of Tigard was interested in purchasing the remainder of
the property. Mr. Goodrich said the City was interested in purchasing the
property in order to realign a driveway. Mr. Goodrich asked for the Board's
permission to have the property appraised and said he would then bring the item
back to the Board for action. At the request of Commissioner Winn, Mr.
Koellermeier said he would provide the Board with a drawing of how the driveway
might be realigned following the appraisal.
• Mr. Koellermeier explained the annual conference of the Northwest Chapter of
the American Water Works Association would be held in Vancouver,
Washington. There will be a forum for elected officials as part of the conference.
Mr. Koellermeier will provide the Commissioners with information on the
conference and will make arrangements for those interested in attending.
• Mr. Koellermeier announced effective next Monday, Mr. Goodrich will be
promoted to Water Utility Manager.
10, Future Agenda Items
• Update on water partnership negotiations with the City of Lake Oswego.
• Update on the status of the Tualatin Basin Water Supply Project.
• Review:
- Proposed revisions to the credit for leak policy.
- Proposed revisions to the Billing and Collection of Utility Charges section of
the Tigard Municipal Code.
- The billing insert policy.
Future agenda items were not discussed.
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11. Next Meetings
• March 20, 2008, 5:30 p.m. (See item #8 above.)
Tigard Public Works Building, 8777 SW Burnham Street, Tigard, Oregon
• Special Meeting, April 8, 2008, 5:30 p.m.
Tigard Public Works Building, 8777 SW Burnham Street, Tigard, Oregon
• Special Joint Meeting with the Tigard City Council, April 8, 2008, 7:30 p.m.
City of Tigard Town Hall, 13125 SW Hall Blvd., Tigard, Oregon
• Special Joint Meeting with Tigard and Lake Oswego City Councils, April 15,
2008, 7 p.m. - Location to be announced
12.Adjournment
At 6:13 p.m. Commissioner Scheiderich motioned to adjourn the meeting; Commissioner
Winn seconded the motion. The meeting was adjourned by unanimous vote, with
Commissioners Buehner, Carroll, Russell, Scheiderich and Winn voting yes.
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IWB Chair Greer A. Gaston, IWB ecorder
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