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10/10/2007 - Minutes Intergovernmental Water Board (IWB) Meeting Minutes October 10, 2007 City of Tigard Water Auditorium 8777 SW Burnham Street Tigard, OR 97223 Members Present: Patrick Carroll Representing the City of Durham Julie Russell Representing the Tigard Water District Bill Scheiderich Member at Large Dick Winn Representing the City of King City Members Absent: Gretchen Buehner` Representing the City of Tigard * Attempted but was unable to join the meeting by speakerphone due to technical difficulties. Staff Present: Public Works Assistant Director Brian Rager Water Quality & Supply Supervisor John Goodrich Accounting Supervisor Amanda Bewersdorff IWB Recorder Greer Gaston Note:Agenda items are recorded in the minutes in the order they were considered. This order varies from the agenda, thus the discrepancy in numbering. 1. Call to Order, Roll Call and Introductions Commissioner Scheiderich called the meeting to order at 5:33 p.m. 2. Approval of Minutes—September 12, 2007 Commissioner Carroll motioned to approve the September 12, 2007, minutes; Commissioner Russell seconded the motion. The minutes were approved by unanimous vote, with Commissioners Carroll, Russell, Scheiderich, and Winn voting yes. 3. Public Comments Marland Henderson, 11795 SW Katherine Street, Tigard, referred to a letter he had sent to the Board. This letter is on file in the IWB record. Mr. Henderson thanked the Board for considering his suggestions on the use of reclaimed water in downtown Tigard. He indicated the matter would also be discussed at an upcoming Tigard City Council meeting. Commissioner Scheiderich pointed out that the water requirements of the area would need to be identified in order to determine if using reclaimed water was feasible. Mr. Henderson said he would provide the Board with information on the pros and cons of using reclaimed water in downtown Tigard. Intergovernmental Water Board Minutes October 10,2007 1 Ken Henschel, 14530 SW 144 'Avenue, unincorporated Washington County, inquired about a water line break located on Bull Mountain Road. Commissioner Scheiderich responded this would be taken up as an informational item later in the meeting. 4. Accent Residential Homes Credit for Leak Request - Continued Ms. Bewersdorff summarized her memo which is on file in the IWB record. Mr. Sean Foushee of Accent Residential Homes said he did not agree with some of the information provided to the Board. He explained that initially he didn't know the irrigation system had been leaking, but ultimately the system was repaired. If approved, a credit of$1,817 would be issued against the bill which totals $4,378. Commissioner Winn asserted no credit was warranted due to the delay in repairing the leak and, based on the record, the applicant's unwillingness to work with the City of Tigard to resolve the problem. Commissioner Russell motioned that the IWB issue a credit for the cost; Commissioner Carroll seconded the motion. Commissioner Scheiderich clarified this was a credit equal to the mark-up, or difference between the wholesale and retail water costs. The motion was approved by a 3 to 1 vote with Commissioners Carroll, Russell, Scheiderich voting yes, and Commissioner Winn voting no. Note: The meeting recessed at 5:47 p.m. while staff tried to contact Commissioner Buehner by phone. The meeting reconvened at 5:51 p.m. Staff was unsuccessful in connecting with Commissioner Buehner. 8. Informational Items Representation on County Technical Advisory Committee Mr. Rager reported the Tigard Water District (TWD) was listed as the water service provider on the county's Technical Advisory Committee. The committee is tasked with planning areas 63 and 64. The TWD appointed Commissioner Russell to the committee. Mr. Rager suggested the IWB would be the appropriate body to determine who represents the water service provider on this committee and recommended the IWB become involved in selecting a representative. If the number of committee members is not limited, Commissioner Scheiderich suggested the IWB be represented on the committee in addition to the TWD. Commissioner Scheiderich added that technically, the City of Tigard is the water service provider. Commissioner Scheiderich stated the consensus of the Board was to direct staff to inform the county that the IWB would like a representative on the committee. Staff was asked to report back to the committee. If an appointment was needed immediately, the Board agreed Commissioner Scheiderich could appoint a representative. Mr. Goodrich pointed out that it would be difficult to forecast future water demand without participating in the planning process. Commissioner Carroll proposed a City of Tigard staff member serve as the IWB's representative on the committee. He asserted a staff member would have the level of Intergovernmental Water Board Minutes October 10,2007 2 knowledge and expertise needed to plan areas 63 and 64. Commissioner Winn concurred, saying the advisory committee was composed of staff and technical people. Commissioner Scheiderich asked for clarification on the committee's assignment. Water Line Break on Bull Mountain Road In response to an inquiry from Mr. Henschel (see Public Comments), Mr. Goodrich told the Board about a water main break that occurred in front of Alberta Rider School. The water line has been repaired. 5. Discussion of Additional Tenancy in Common Agreements for Properties within the Tigard Water Service Area - Continued This item was continued from the Board's September 12, 2007, meeting. Mr. Rager referred to an updated memo which is on file in the IWB record. For properties within the City of Tigard, Commissioners Russell and Scheiderich wanted to know when the properties were annexed into the city. Commissioner Scheiderich asked for this information so he could determine if the annexation preceded the withdraw of territory from the Tigard Water District (TWD). He explained that there was a time, prior to the 1993 intergovernmental agreements, when TWD and City of Tigard boundaries overlapped. Following the 1993 agreements, state law dictated that when the City of Tigard withdrew from the TWD, certain assets would be transferred from the TWD to the city. Commissioner Winn said he favored treating these properties in the same manner as other properties by supported tenancy in common agreements. The Board agreed that the properties in question were dedicated for use as part of the water supply system. This item was tabled and will be reconsidered when the annexation information is available. 6. Discuss Disposition of Property for Burnham Street Improvements Mr. Goodrich referred to a memo requesting the IWB donate a piece of property for right- of-way. The property is needed for street widening as part of the City of Tigard Burnham Street Improvement Project. Mr. Goodrich's memo is on file in the IWB record. Commissioner Russell indicated she would discuss the issue at the next Tigard Water District (TWD) meeting and report back to the IWB. Commissioners Scheiderich, Carroll and Winn said they had no concerns over the right- of-way donation. Commissioner Russell asked if the City of Tigard should pay for the right-of-way and the money be placed in the water fund. Mr. Goodrich pointed out that compensation would only be for the portion of the property being used as right-of-way. Commissioner Scheiderich added there would be costs associated with doing an appraisal and the property may be unbuildable. Commissioner Scheiderich said the Board would make a decision after the TWD has considered the matter. 7. Water Supply Options There is an upcoming meeting with Lake Oswego on November 17 at 9 a.m. Intergovernmental Water Board Minutes October 10,2007 3 • Mr. Rager reported the partners of the Tualatin Basin Water Supply Project have developed a memorandum of agreement (MOA) regarding the title transfer and possible governance structure. There is a meeting on Friday for final review of the MOA. The next step will be for the various governing boards to consider the agreement. 9. Non-Agenda Items Commissioner Carroll inquired about the status of aquifer storage and recovery (ASR). Mr. Goodrich and Mr. Rager reported recharge typically begins in December or January when turbidity issues have abated. Preliminary reports on ASR 3 are positive. Commissioner Russell inquired about a memo regarding water building signage. Mr. Rager summarized the memo which is on file in the IWB record. 10. Next Meeting- November 14, 2007, 5:30 p.m. Tigard Water Building, 8777 SW Burnham Street, Tigard, Oregon 11. Adjournment Commissioner Scheiderich adjourned the meeting at 6:28 p.m. 1�4I:/'/ ''7"/ D'/ Greer A. Gaston, IWB Recorder / Date: ky- ZB. 240- 1-Intergovernmental Water Board Minutes October 10,2007 4