City Council Minutes - 07/10/2001 MINUTES
TIGARD CITY COUNCIL BUS NESS MEETING
July 10, 2001
Mayor Griffith called the meeting to order at 6:32 p.m.
Council Present: Mayor Griffith, Councilors Dirksen, Moore, Patton, and Scheckla.
• STUDY SESSI ON
➢ Review Health Insurance Coverage Options
Senior Human ResourcesAnalyst Sherrie Burbank advised that health benefits
for the City Council are included in the employee pool; therefore, it is no
longer necessary for four out of the five Council members to participate in
insurance benefits in order for other Council members to participate. Ms
Burbank noted that coverage would be changing per the new insurance plans
offered by the City. She advised that Council memberswould need to fill out
new enrollment forms.
➢ Review Council Groundrules
Council discussed the current Groundrulesset forth by Resolution No. 00-52.
After discussion, it was determined that wording would be changed under the
"Study Session" topic on Page 3 of Exhibit A to 00-52. The changes occur in
the last two sentences. New wording shell be:
"the decision on whether to continue the `discussion' or not shall be
determined by the majority consensus of the Council members present.
If Council discusses an agenda topic in a study session prior to that
Council meeting, either the presiding officer or City Manager will
briefly state at the introduction of the agenda topic, the fact that
Council discussed the topic in the study session and mention the key
points of the discussion."
It was noted that Council has not been consistent with application of the
provisions of this section and more emphasis will be given to do so.
COUNCIL MINUTES— July 10, 2001 page 1
There was discussion on Council statements and questions during review of
agenda items. Councilor Moore clarified his concerns with Council discussion
on agenda item topics in that he would like to see Council not stray in
discussion and questions from the matter that is before them, because this
widens the scope of what is being discussed. There was discussion on M ayor
Griffith's role with regard to keeping discussions on point. The Mayor noted
that he could " park questionsi' that may not appear to be directly associated
with the matter being discussed.
Council also discussed the need to call for a point of order around 9:30 p.m.
if it appearsthat the remaining agenda itemswill go beyond 10 p.m. The
Council may decide to continue the meeting or select items to be rescheduled
to a later meeting.
Mayor Griffith noted that the Council meetings are informal and he attempts
to move items through quickly. Councilor Moore noted that the Council has
been good at adapting to situationswhere sometimesa more formal demeanor
is required. Councilor Patton complimented the Mayor on allowing each of the
Councilorsto give input on all topics.
➢ Administrative Items
■ Update on the 1-5/217 Ribbon Cutting
The 1-5/217 Interchange Ribbon Cutting ceremony was held today and
was well attended. There was some discussion on funds that may be
available for transportation (approximately $400 million). Needsare
noted in the Washington Square area and Highway 99. Approximately
half of the $400,000,000 is dated to go to bridge repair, with the other
half earmarked for preservation and modernization of roads. No
guidelines have been established with regard to expenditure of these
funds. The state has advised that they will be starting over with
prioritization of projects. Approximately $20 million will be appropriated
for the Portland area and $80 million will be allotted to Metro
jurisdictions. There was some discussion about some state highways that
could be improved and brought up to a better standard (Highway 99W,
Hall Boulevard) and then have the City take over these roadsfrom that
point on.
COUNCIL MINUTES— July 10, 2001 page
Mayor Griffith said that these funds are scheduled to be appropriated by
February 1 , 2002.
It was noted that the legislature funded commuter rail.
■ Mayor Griffith distributed new business cards and advised Council of his
new office located on Greenburg Road in Tigard.
City Recorder Note.- Two letters were distributed to the Council representing written testimony
on the formation of BD (agenda item #9).
• EXECUTIVE SESSION: The Tigard City Council went into Executive Session at
7:10 p.m. to discuss labor relations under ORS 192.660(1 d).
Executive Session adjourned 7:30 p.m.
1 . BU SI N ESS M EET I N G
1 .1 The meeting of the Tigard City Council & Local Contract Review Board was
called to order by Mayor Griffith at 7:35 p.m.
1 .2 Council Present: Mayor Griffith, Councilors Dirksen, Moore, Patton, and
Scheckl a
1 .3 Redge of Allegiance
1 .4 Council Communications& Liaison Reports— None.
1 .5 Call to Council and Staff for Non-Agenda Items— None.
The City was awarded a $250,000 grant for improvements to Cook Park.
Community Development Director Jim Hendryx reviewed a map of Cook Park
and described some of the proposals with regard to the first phase of the Cook
Park Master Ran, which included parking lot improvements, underground
utilities, emergency access road and the butterfly meadow. In order to receive
the grant monies, the City will need to authorize the Mayor to sign the
intergovernmental agreement with the State of Oregon, Oregon Parks and
Recreation Department. It was noted that there was widespread support for
Tigard to receive this money with acknowledgement of the need coming from
Representative Max Williams, Washington County Chairperson Tom Brian, and
citizens in the community such as Phil Pasteris, Dave N icoli, School
Superintendent Steve Lauder, Bev Froude and John Anderson. City Manager
Bill Monahan noted he was pleased with the City of Tigard being awarded this
COUNCIL MINUTES— July 10, 2001 page
grant. He noted the efforts of Mr. John Andersen and City Associate Planner
Duane Roberts There was discussion on the timing of the four phases of Cook
Park. It is anticipated that all four phases could be completed within four years,
however, thiswill depend upon funding.
Motion by Councilor Moore, seconded by Councilor Dirksen, to authorize
the Mayor to sign the intergovernmental agreement with the State of
Oregon, Oregon Parks and Recreation Department. The motion was
approved by unanimous vote:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Patton - Yes
Councilor Scheckla - Yes
2. RECOGNIZE MR. BRUCE ELLIS, FOUNDER OF THE TIGARD FESTIVAL OF
BALLOONS
Mayor Griffith presented a resolution to Mr. Bruce Ellisexpressing appreciation for his
service and work done to produce the Tigard Festival of Balloons
Motion by Councilor Moore, seconded by Councilor Patton, to adopt Resolution
No. 01-40
RESOLUTION NO. 01-40 — A RESOLUTION BY THE TIGARD CITY
COUNCIL EXPRESSING APPRECIATION TO BRUCE ELLIS FOR THE
SPLENDID QUALITY OF PUBLIC SERVICE THAT HE HAS PROVIDED
TO THE COMMUNITY THROUGH HIS FOUNDING AND
PRESERVATION OFTHETIGARD FESTIVAL OF BALLOONS.
The motion was approved by a unanimous vote:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Patton - Yes
Councilor Scheckla - Yes
COUNCIL MINUTES— July 10, 2001 page
Mr. Ellis addressed the Council noting that 100,000 people were estimated to have
attended this year's event. He noted that this year they were able to raise $8,000
for a high school student who was injured and became paralyzed in a snow boarding
accident. He noted this year they were also able to provide a balloon for disabled
children to have tethered balloon rides. He appreciated the City's assistance for this
event.
Councilor Moore acknowledged M r. Bliss efforts and he said that he would like to
see this event continue.
3. VISITOR'SAGENDA — None.
4. CONSENT AGENDA:
Councilor Scheckla requested item 4.6 be discussed. This agenda item dealt with a
personal services contract for Building Division inspection and plan review contract.
Councilor Scheckla asked what would happen with this contract if there was a
downturn in building activity. Building Inspector Gary Lampella advised that the
contract is only used on an as-needed bass. He explained that of his five inspectors,
three were on leave for varying reasons for extended periods He noted that he was
relying on contractual expertise and then would reduce this reliance once the
inspectors were able to return to work.
Motion by Councilor Scheckla, seconded by Councilor Patton, to approve the
Consent Agenda as follows
4.1 Approve Council Minutes May 8 and 15, 2001 .
4.2 Receive & File:
a. Council Calendar
b. Tentative Agenda
4.3 Authorize the City Manager to Submit an Application for a Land and Water
Conservation Fund Grant for Improvements to Woodard Park — Resolution
No. 01-41
4.4 Initiate Vacation of Public Right of Way Located at SW Beveland Street at SW
72nd Avenue— Resolution No. 01-42
4.5 Amend Resolution No. 01-33 to Correct the Statement of Tigard's
Permanent Property Tax Rate— Resolution No. 01-43
COUNCIL MINUTES— July 10, 2001 page
4.6 Waive Purchasing Rules 70.020, Screening and Selection Policy for Personal
Services Contracts for the Building Division Inspection and Plan Review
Contract with Winstead & Associates and Electrical Inspection Services —
Resolution No. 01-44
4.7 Local Contract Review Board: Award Personal Computer Contracts to
Computer Technology Link, Caliber Computer Corporation, Northwest
Computing and Precision Computers
4.8 Approve Acquisition of Property Owned by Gerald C. Cach and Nicholas
Capistrano for Burnham Street Improvements
4.9 Approve Addendum to the City Manager's Employment Agreement
The motion was approved by a unanimous vote:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Patton - Yes
Councilor Scheckla - Yes
5. CONSIDER FEE ADJUSTMENT FOR LIQUOR LICENSE APPLICATION
PRO CESSI N G
Chief Ron Goodpaster presented the staff report, which is on file with the City
Recorder. The proposed resolution would adjust the fee for liquor license application
processing to the maximum allowable under ORS 471 .166 without approval from
the Oregon Liquor Control Commission. The maximum allowable is $25. Mr.
Goodpaster recommended the City stay with the maximum allowable because the
City of Tigard is not in a position to justify a higher fee.
Motion by Councilor Patton, seconded by Councilor Dirksen, to adopt Resolution
No. 01-45
RESOLUTION NO. 01 -45 — A RESOLUTION OF THE TIGARD CITY
COUNCIL ADJUSTING FEES FOR LIQUOR LICENSE APPLICATION
PROCESSING AND SU PERSED I N G THOSE FEES ESTABLISHED IN
RESOLUTION NO. 90-25.
COUNCIL MINUTES— July 10, 2001 page
The motion was approved by a unanimous vote:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Patton - Yes
Councilor Scheckla - Yes
6. CONSIDER THE ESTABLISHMENT OF A REV I SED AND EN H A N CED SEWER
REI M BU RSEM ENT DISTRICT INCENTIVE PRO G RA M
City Engineer Gus Duenas presented the staff report, which is on file with the City
Recorder.
Mr. Duenas reviewed the proposed revisons to the Neighborhood Sewer
Reimbursement District Incentive Program. There was brief Council discusson on the
proposed changes
Motion by Councilor Patton, seconded by Councilor Scheckla, to adopt Resolution
No. 01-46
RESOLUTION NO. 01 -46 — A RESOLUTION REPEA LI N G
RESOLUTION NO. 98-51 AND ESTABLISHING A REVISED AND
ENHANCED NEIGHBORHOOD SEWER REI M BU RSEM ENT DISTRICT
INCENTIVE PROGRAM.
The motion was approved by a unanimous vote:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Patton - Yes
Councilor Scheckla - Yes
COUNCIL MINUTES— July 10, 2001 page ?
7. HEAR AN UPDATE ON THE BULL MOUNTAIN ANNEXATION WORK PLAN
AND STUDY
Community Development Director Jim Hendryx reviewed the staff report, which is on
file with the City Recorder.
His update included the annexation work plan and study. He reviewed the timeline of
the work plan for looking at the issues involved in annexing the unincorporated Bull
Mountain area.
8. OREGON DEPARTMENT OF TRANSPORTATION — REVIEW SIGNAL LOOP
REPLA CEM EN T PRO JECT
Steve Harry and Larry Krettler of the Oregon Department of Transportation reviewed
this agenda item with the Council. This signal loop replacement project will require a
variance to the City's noise ordinance since this work will be done at night. The
construction will occur at signals at three Tigard locations SW 72nd at Hunaker Road,
Highway 99 at Durham Road, and Highway 99 at McDonald/Gaarde.
Mr. Krettler noted that the loops are old and are not functioning properly and the
purpose will be to better synchronize lights in the City. There was discussion regarding
the traffic problems that occur when the signal loops are not working properly.
There was discussion on the public notice that will occur when the work will be
performed. City Manager Bill Monahan noted that night construction was used for the
grinding and paving of Highway 99 about a year ago. He noted that this project went
well with no complaints-from citizens
9. CONTINUATION (FROM THE JUNE 12, 2001 , CITY COUNCIL MEETING)
OF PUBLIC HEARING — CONSIDERATION OF THE FORMATION OF AN
ECONOMIC IMPROVEMENT DISTRICT (EI D) TO ESTABLISH A FRAMEWORK
FOR THE TIGARD CENTRAL BUSINESS DISTRICT (TCBDA) TO CONTINUE
TO PROMOTEAND REVITALIZE DOWNTOWN
a. Public Hearing Continued
Mayor Griffith continued the public hearing from the June 12, 2001
Council meeting
COUNCIL MINUTES— July 10, 2001 page
b. Review of Proceedings by Staff: Community Development Department
Community Development Director Jim Hendryx reviewed the staff report,
which is on file with the City Recorder.
The staff report contains a history of the process followed to date. Mr.
Hendryx reviewed the proposal before the Council which is that the Council
adopt an ordinance creating a downtown economic improvement district,
adopting an economic improvement plan for the downtown improvement
district, and calling for a public hearing on proposed assessments and
surcharges. Mr. Hendryx reviewed the information on assessments
There was discussion on the past and the purpose for considering the economic
improvement district at this time. Councilor Patton noted that the City had
wanted participation from the Central Business District Association in
determining their future. She noted the use of City resources but the need for
buy-in from the downtown before this could proceed. The partnership would
be split three ways financially with the total of $80,000 per year split among
the City, business owners, and property owners Mr. Hendryx noted that
notice would be sent out to business and property owners so that they would
know what their assessments would be. City Attorney Ramis clarified that a
future hearing two assessment decisions will be considered by Council: whether
to assess property owners, and whether to assess business owners If property
owners or business owners remonstrate in the amount of 33 percent of the
total against the formation of the district, then the Council cannot consider
formation.
C. Public Testimony
■ Forrest Johnson, 8965 SW Burnham, Tigard, Oregon, read a letter from
Carl H. Johnson of 8965 SW Burnham Street, Tigard, Oregon, 97223.
Mr. Johnson's letter noted that the proposed Economic Improvement
District/Business Improvement District (EI D/BID) offered nothing that
wasn't currently available from existing resources. Mr. Johnson's letter also
referred to the preference of approving something such as a local
improvement district (LID) which buys something substantial and long-
lasting.
■ Richard Miller, 8970 SW Burnham, Tigard, Oregon, 97223, noted that
he was a business and property owner on Burnham Street since 1974. He
COUNCIL MINUTES— July 10, 2001 page
said that he was in favor of "something happening." He referenced
something such as a " Main Street plan." However, he questioned the fact
that the proposal before the Council would raise taxes for business owners
by 70 percent. He also was concerned that the Downtown Association may
not share the same economic goals as many of the business and property
owners.
Councilor Moore clarified in response to a comment from Mr. Miller that
this is not a "tax," but rather a way to raise to finance programs. Councilor
Moore advised that this is an assessment by the downtown, for the
downtown.
■ Mike Stevenson, 9040 S V Burnham, Tigard, Oregon, 97223, noted that
he has been on the Burnham property for six months, but has owned a
business in Tigard for 15 years. He advised that initially he was against the
proposal, but noted that Mr. Blenson of the Tigard Central Business
District Association has addressed most of his concerns. He noted that this
effort could be a way to address some of the downtown area's needs He
said that there was a need for increased access to the downtown. He
advised there is a need to keep business people informed.
He referred to the possibility of light rail in the downtown area and
wondered where the City would expect to expand its services He said that
he would like to see more vision for the downtown Tigard area. He said
that he agrees that a vision is needed for the downtown area and suggested
that the City was"too hands off." Councilor M oore said that if there were
some kind of advancements made in the downtown area, that there could
possibly be more community support. There was further discussion on the
light rail and the need for access, along with the lack of parking in the area.
Mayor Griffith noted that last week funding had been verified for
commuter rail. He said that there will be concerns about where the parking
will be located for the light rail terminal. Mayor Griffith also mentioned the
New Library Construction Committee has identified one possible site in the
downtown area for a future library.
■ Jan Richardson, 12345 SUV Main Street, Tigard, Oregon, noted that she
owned a small business in the downtown area and that she viewed the
process before the Council tonight as a " positive thing." She agreed that
vision is needed for the downtown area and referred to areas in Lake
COUNCIL MINUTES— July 10, 2001 page 10
Oswego and also NW 23" Street in Flortland, Oregon, and she would like
to see the some thing happening in Tigard.
In response to a question from a person in the audience, Mr. Hendryx
responded that both groups, the property and business owners, will be
voting on whether to form and EID or a BID. If an individual is both a
property owner and a business owner, then they would receive two letters
and would need to send the City a remonstrance (letter noting they did not
want to form). The individual would need to respond to both letters if they
received two.
d. Recommendation by Community Development Director
Mr. Hendryx noted that the staff recommends that the Council adopt an
ordinance creating a downtown economic improvement district, adopting an
economic improvement plan for the Downtown Economic Improvement
District and calling for a public hearing on proposed assessments and
surcharges
If the Council adopts the proposed ordinance then a hearing would be
scheduled for August 14 on the assessments
e. Mayor Griffith closed the public hearing
Councilor Moore clarified that if the Council approves the ordinance at this
meeting, the City would start assessing business and property owners Business
and property owners would be given the opportunity to say that they did not
agree with the assessment.
Motion by Councilor Moore, seconded by Councilor Patton, to adopt
O rdi nance N o. 01-10
The City Recorder read the following:
ORDINANCE NO. 01 -10 — AN ORDINANCE CREATING A
DOWNTOWN ECONOMIC IMPROVEMENT DISTRICT, ADOPTING
AN ECONOMIC IMPROVEMENT PLAN FOR THE DOWNTOWN
ECONOMIC IMPROVEMENT DISTRICT AND CALLING FORA PUBLIC
HEARING ON PRO PO SED A SSESSM EN T S A N D SU RC H A RG ES.
COUNCIL MINUTES— July 10, 2001 page 11
The motion was approved by a majority vote:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Patton - Yes
Councilor Scheckla - No
It was clarified that if no letter is received from the business or property owner,
then there would be no remonstrance. Mr. Ramis reiterated that it was
automatic that if 33 percent remonstrated against the formation of the district
then the Council could not approve the formation of the district.
10. EXECUTIVE SESSION - No Executive Session was held.
Meeting adjourned at 9:45 p.m.
Attest:
Catherine Wheatley, City Recorder
Mor, ity o 1
Da : 2 ��
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