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11/19/2012 - Packet Completeness TIGARD Review for Boards, Commissions and Committee Records CITY OF TIGARD PLANNING COMMISSION Name of Board, Commission or Committee November 19,2012 Date of Meeting Signature Doreen Laughlin 11/6/14 Date 1E '"4 City ofTigard Planning Commission Agenda TIGARD MEETING DATE: November 19, 2012; 7:00 p.m. MEETING LOCATION: City of Tigard—Town Hall 13125 SW Hall Blvd., Tigard, OR 97223 1. CALL TO ORDER 7:00 p.m. 2. ROLL CALL 7:00 p.m. 3. COMMUNICATIONS 7:01 p.m. 4. CONSIDER MINUTES 7:03 p.m. 5. ACTION ITEM—RIVER TERRACE PUBLIC INVOLVEMENT ADOPTION PLAN 7:05 p.m. 6. BRIEFING—RIVER TERRACE COMMUNITY PLAN 7:25 p.m. 7. OTHER BUSINESS —8i25 p.m. 8. ADJOURNMENT—8:3°P.m. PLANNING COMMISSION AGENDA— NOVEMBER 19, 2012 City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 I 503-639-4171 I www.tigard-or.gov I Page 1 oft " City of Tigard 0 SO TIGARD Memorandum To: Tigard Planning Commission From: Darren Wyss, Senior Planner Re: River Terrace Community Plan Update Date: November 13, 2012 The city has agreed via an intergovernmental agreement (IGA) with Washington County to refine its West Bull Mt. Concept Plan into the River Terrace Community Plan. The community plan will put into place a means to implement the vision of the concept plan through zoning, development code regulations and other measures that will make urban development possible. The process will also include updates to utility, parks and transportation master plans, including the financial strategies necessary to fund and maintain required infrastructure improvements. The concept plan was created over the course of three years with the help of a stakeholder working group (SWG) and a technical advisory committee (TAC). Project goals and principles guided the development of the land use, transportation and parks framework maps. These maps represented the vision stakeholders agreed upon for the future development of the area. They provide a variety of residential densities and housing types; disperse densities throughout the community; provide appropriate amounts of commercial uses, parks, trails and open space; and outline a multi-modal network of connected streets and walkable blocks. The SWG and TAC both voted to forward the concept plan to the Washington County Planning Commission and Board of Commissioners for consideration and adoption. In November 2010, the Planning Commission voted to recommend the Board adopt the concept plan. In December 2010, the Board adopted the concept plan by Resolution and Order. Since the conclusion of the concept plan, the city has annexed a portion of the area (Area 64) and petitions have been filed by property owners to annex the remainder of the area within the urban growth boundary (Areas 63 and Roy Rogers West). The city will complete the River Terrace Community Plan for all of these areas. City staff has developed a work program (Attachment 1) to guide the project through completion. This will include a lot of technical work to ensure the community plan meets the state and regional planning requirements, as well as a public involvement plan to engage stakeholders in any necessary refinements to the concept plan as the process moves forward. Staff anticipates completion of the River Terrace Community Plan in summer 2014 (Attachment 2). The Planning Commission will be an important component of the community planning process. The Commission will be asked to review a number of comprehensive plan amendments and make recommendations to city council, so staff will provide frequent updates and hopes to have a commissioner sit on the project's stakeholder working group. The first recommendation the planning commission will be asked to make is to adopt the concept plan recommended land uses (Attachment 3) into the Tigard Comprehensive Plan. This action will set expectations for the community planning process, as well as allowing the city to access a portion of the CET funds from Metro that were given to the city through the IGA with Washington County. A number of policies will also be recommended for adoption to guide regulation of the River Terrace area during and after completion of the community planning process (Attachment 4). These recommended land uses will be further analyzed as part of the community planning process and if there are needed refinements; recommendations will be brought back to planning commission and city council for adoption at the end of the process. A public hearing has been scheduled with the planning commission on December 3, 2012 and with city council on December 11, 2012. The city has begun work on a few tasks included in the work program. These include: a tree grove inventory and an Economic, Social, Environment and Energy analysis (ESEE) for both the tree grove inventory and the local wetland inventory previously completed during the concept planning process; an initial meeting of the technical advisory committee; and a community kick-off meeting held on October 24, 2012. The kick-off meeting was well attended (47 signed in and staff estimated 70 total participants) and overall the conversations and comments regarding the concept plan were positive. Individuals had specific topics they wanted addressed in the community plan, but there was no organized opposition to any particular recommendations. The most popular comment was wanting the community planning process completed as soon as possible. Staff will hand out paper copies of the West Bull Mt. Concept Plan at the meeting on November 19th. If you wish to read the document before the meeting, a link to the concept plan can be found from the River Terrace Community Plan webpage. www.tigard-or.gov/riverterrace If you have any questions, feel free to contact me at 503-718-2442 or Darren@tigard-or.gov River Terrace Community Plan • = Work Program - DRAFT 114 TIGARD November 6, 2012 Tigard will be responsible for preparing a community plan for the River Terrace area. The planning area will include all property within the urban growth boundary (Areas 63, 64& Roy Rogers West) that was included in the West Bull Mt. Concept Plan completed by Washington County in 2010. The community planning effort will refine the concept plan recommendations into adopted land use regulations,public infrastructure plans and financing strategies for the area. Task 1: Public Involvement • Prepare and execute a public involvement plan that outlines appropriate communication and outreach tools, as well as appointed advisory committees and community meetings. • Form technical advisory committee of partner agency staff to provide feedback and direction,inform proposed policy and review regulatory and financing components. Subcommittees will be formed for each infrastructure task. • Form council appointed stakeholder working group,including members of the concept plan group as well as other interested individuals,property owners and stakeholders. The group will advise staff on general direction of the project. • Schedule,hold and document four community meetings. • Present recommended public involvement plan to the Tigard Committee for Citizen Involvement for adoption Major Products: • Adopted Public Involvement Plan • Appointment of TAC and SWG • Schedule of Community Meetings Timeline: • September 2012—July 2014 (ongoing) Task 2: Adopt West Bull Mt. Concept Plan • Prepare comprehensive plan amendment to adopt concept plan recommended land uses and associated Goal 14 policies into Tigard Comprehensive Plan. • Schedule and hold Planning Commission work session and public hearing. • Schedule and hold City Council work session and public hearing. • Prepare and distribute required public notices Major Products: • Amendment Package: maps,policies, staff report and notices • Adopted Updated Comprehensive Plan Map and Goal 14 Chapter Timeline: • October 2012—December 2012 Task 3: Goal 5 Natural Resources • Conduct inventory and assessment of tree groves greater than two acres. • Prepare ESEE analysis for tree grove inventory and local wetland inventory conducted as part of the concept planning process and adopted by the State of Oregon. • Prepare comprehensive plan amendment to update Significant Tree Grove Map and adopt associated ESEE analysis. • Prepare comprehensive plan amendment to adopt local wetland inventory and associated ESEE analysis and update Wetlands and Stream Corridors Map. • Prepare comprehensive plan amendment to update Significant Habitat Map based on Tualatin Basin Partners habitat analysis performed as part of the Metro Nature in Neighborhood Program. Major Products: • Tree Grove Inventory and Assessment • ESEE Analysis • Adopted Updated Maps (Significant Tree Groves, Significant Habitat,Wetlands and Stream Corridors) Timeline: • October 2012—July 2013 Task 4: Comprehensive Plan/Zoning Maps and Regulations • Conduct review of concept plan assumptions and analysis,including buildable land inventory and recommended densities to ensure target of 10 units/acre. • Refine concept plan recommended densities and locations into Tigard Comprehensive Plan map designations as necessary,based on review and committee feedback. • Assign Tigard zoning districts to property to achieve required 10 units/acre • Conduct analysis of Tigard Community Development Code commercial and mixed-use district regulations to identify appropriate zoning for Neighborhood Commercial area development. If no current districts are acceptable, create new regulations to be administered in River Terrace to achieve the concept plan vision. • Conduct analysis of current allowed uses and create code languages to address non- conforming uses once Tigard zoning is adopted. • Prepare comprehensive plan amendment to update Tigard Comprehensive Plan Map and Text and Zoning Map and Text. Major Products: • Concept Plan Land Use Analysis Report • Recommended Tigard Comprehensive Plan Map Amendments • Recommended Tigard Zoning Map Amendments • Recommended Tigard Comprehensive Plan Text Amendments • Recommended Tigard Community Development Code Amendments, • Adopted Comprehensive Plan and Zoning Maps and Text Timeline: • November 2012—July 2014 Task 5: Transportation System Plan Update • Conduct review of concept plan assumptions and transportation analysis and identify needed expansion of analysis. Expected issues for review include, but are not limited to: • Crash data and analysis on existing area roadways • Existing and potential speed issues and mitigating design strategies • Transportation Planning Rule (TPR) requirements • Regional Transportation Functional Plan (RTFP) requirements • Planned new roadways and roadway extensions and connections, regarding potential issues related to grade,natural resources, alignment, and right of way requirements. • Conduct additional transportation analysis as needed and refine concept plan recommendations. • Conduct review of city street cross sections and connectivity standards to ensure compatibility with River Terrace area. • Recommend functional classification to proposed streets,including consistency with state,regional and county functional classification maps. • Update Tigard Transportation System Plan to include recommended infrastructure and associated analysis. ■ Update planning level cost estimates for River Terrace transportation needs. Major Products: ■ Concept Plan Transportation Analysis Report o Technical Memorandum: Concept Plan Assessment o Technical Memorandum: Updated Analysis o Alternative Design Concepts (if needed) o Updated Cost Estimates o Final Community Plan Transportation Report ■ Adopted Updated Tigard Transportation System Plan Timeline: ■ December 2012—March 2014 Task 6: Parks Master Plan and SDC Update ■ Conduct review of concept plan assumptions and analysis,including park standards, data and need findings. ■ Refine concept plan recommendations as needed based on review and to conform to Tigard Park System Master Plan standards. ■ Update Tigard Park System Master Plan needs analysis to incorporate River Terrace area park needs. ■ Update planning level cost estimates for River Terrace park needs. Major Products: ■ Concept Plan Parks Analysis Report ■ Adopted Updated Tigard Parks System Master Plan Timeline: ■ November 2012—July 2013 Task 7: Water Master Plan Update ■ Conduct review of concept plan assumptions and analysis,including demand and infrastructure findings. ■ Expand projected demand and infrastructure needs analysis to include Tigard urban reserve areas to ensure appropriate sizing and locations for future development. • Refine concept plan findings and cost estimates. • Update Tigard Water System Master Plan to incorporate River Terrace and urban reserve area demand and infrastructure needs,including cost estimates. Major Products: • Concept Plan Water Analysis Report • Tigard Urban Reserves Demand and Infrastructure Needs Report • Adopted Updated Tigard Water System Master Plan Timeline: • November 2012—July 2013 Task 8: Sanitary Sewer Master Plan Update • Collaborate with Clean Water Services to conduct review of concept plan assumptions and analysis,including need and infrastructure findings. • Collaborate with Clean Water Services to expand projected need and infrastructure analysis to include Tigard urban reserve areas to ensure appropriate sizing and locations for future development. • Refine concept plan findings and cost estimates. • Update Sanitary Sewer Master Plan to incorporate River Terrace and urban reserve area infrastructure needs,including cost estimates. Major Products: • Concept Plan Sanitary Sewer Analysis Report • Tigard Urban Reserves Infrastructure Needs Report • Adopted Updated Sanitary Sewer Master Plan Timeline: • January 2013—September 2013 Task 9: Stormwater Master Plan Update • Collaborate with Clean Water Services to conduct review of concept plan assumptions and analysis,including need and infrastructure findings. • Collaborate with Clean Water Services to expand projected need and infrastructure analysis to include Tigard urban reserve areas to ensure appropriate sizing and locations for future development. • Refine concept plan findings and cost estimates. • Produce Stormwater Master Plan for River Terrace and urban reserve area infrastructure needs,including cost estimates. Major Products: • Concept Plan Sanitary Sewer Analysis Report • Tigard Urban Reserves Infrastructure Needs Report • Adopted Stormwater Master Plan Timeline: • January 2013—September 2013 Task 10: Infrastructure Financing Strategy • Review estimated infrastructure costs and mechanisms for funding. • Transportation • Parks • Sanitary Sewer • Stormwater • Water • Analyze various strategies for funding infrastructure needs and recuperating planning costs, including review of system development charges, fees and special districts. • Develop strategy to fund improvements and maintenance • Prepare recommended Infrastructure Financing Strategy • Prepare recommended Fees and Charges schedule • Schedule and conduct City Council work sessions and public hearings for discussion and adoption. Major Products: • Adopted Infrastructure Financing Strategy • Adopted Fees and Charges Timeline: January 2013—July 2014 Task 11: Public Facility Plan Update • Package infrastructure needs and estimated costs into Public Facility Plan document to comply with Statewide Planning Goal 11. • Prepare comprehensive plan amendment to adopt into Tigard Comprehensive Plan. • Schedule Planning Commission work session and public hearing. • Schedule City Council work session and public hearing. • Prepare and distribute required public notices Major Products: • Amendment Package: maps,policies, staff report and notices • Adopted Updated Public Facility Plan Timeline: • October 2013—July 2014 General Timeframe - River Terrace Community Plan 2012 2013 2014 Task 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Public Involvement/TAC/SWG Adopt WBMCP * 1:1 Goal 5 Natural Resources MO Comp Plan/Zoning Maps and Regulations * 101 Transportation System Plan Update Parks Master Plan &SDC Update Water Master Plan Update Sanitary Sewer Plan Update Stormwater Master Plan Update Infrastructure Financing Strategy I Public Facility Plan Update * 1:1 Community Meeting Stakeholder Working Group Meeting 0 City Council Hearing CDI Technical Advisory Committee Meeting 'k Planning Commission Hearing I \ I V/ [—II /,<W ',,L NYA, --I I I I )"/I7� 14 i 11 Proposed Comprehensive Plan Designations 4 T October 29, 2012 - CPA2012-00002 h �� qi 111 in ® `®' '�4' mi, a ® 111��111111 ■■�■■■/�'® ��_ A4-O • •;iii■ 11111 e® „ponw,•"% �•. "'nu ____ ra ■1 ■1 \11111111 1111 �� Ii IG=��'• _ . ��1► Ill ►� 111111 1 1111111 1 .. 1 --. . :1 _ . r�F. 111��■ ��1111111/ u111pllliwulliillll�_=uu1 - =1111• _ :uup — ill `■Ir��11111111 11111111111`Illlllu oil liu 1111■:��s a Pli IIIl11111=u111 j11111uuululi-`".ill■■.' � �n W�j111f L ''11 ! ill ►� It■11111111111= \ 1111111 1 �e ..,: „.„..., .. ii11113 iii.ul__; Proposed Designations _ 1111"lllllllll.: lip oocIII i��AllostsoE_ll�lr�`_muue; Tigard Comp Plan �� i■�.■,.01M1 1*'"4:1 X11111111 Low Density II\ ■11100111111►��/lll ome E o� lk ■i�� ■■►��11111111 pG 111ii11111 Medium Density _ I Lis ■■■aDiiiil %/IIIIIIIUI High Density NM pp 1111111 ,1111111111111:111111111111►�m II Lauiii .z 11111111 111111 ptp :_ "E 1111131! 11111111 111111'. .�� Fil Neighborhood Commercial ;� .1111 ■ _illini.. —— �� . p` �;'- aluer rte`=.1 . Open Space II . /.„..iia�1111♦VERMIN 1= w ■ _ ,11 3=lllllii llliil p 0 Public Institutionr 111II.ii kw:A - • Community Plan Area r1s��' I`W'''N.�' ;1 : �� Tigard City Boundary j 1 r�. 11111:� r#11 r *A so .�� <il�i '�_i- Urban Growth Boundary . I ,,' ,r1 ��"d'� Taxlot Boundary �• I ,,, o ►/111■:U VIII al ,, Jul =m mTrm- gam.--A— - //� Slopes 4i11UuIlII.1011 uiiliiulll il� Il' 111111111111I�• 0 0.125 0.25 N l).5 ENi iiluml ■`u1 nquuum Ms. I I I I I I I I II a� Miles• tu11 1111..■..■I g�.. /',�/ �■■■■■■■M� =uS i I��%` 4 MN .• :N �I):ii..1. i� •� (1 gli ■m��■l■ 1111111111►I omitA IP 1• I1iomER ' ..■ ■►a1\1i.ommi%l ■ �llIIIIPMMEll sig lir. 1llllri'rdgriPritm_ ickal IN ui 111 'Art mu 1 A0 rrAli VP7--0”' . Atlik ea._ 0 r 4selisli �� C=_ ,/ -- _ �1/: �1� .i mini JI►� ,i,in\ ��o mai op -0 a►`wr.umma► / Iamb � 44 „gm /■ „111111 ' •'/1:11 1. ,,_, :himI Him aEN I. ■1 , 1iuuuul11111■ �Iul1■�`� III I v City of Tigard CPA2012-00002 TIGARD Proposed Tigard Comprehensive Plan Text Changes The City of Tigard proposes to amend the Goal 14: Urbanization chapter of its comprehensive plan to include the policies below. The policies will be located under existing Tigard Comprehensive Plan Goal 14.3. The policies are intended to provide guidance during the preparation and after adoption of the River Terrace Community Plan. 5. Metro brought areas known as Area 63,Area 64 and Roy Rogers West Area within the Urban Growth Boundary. These areas are known as the River Terrace Community Planning area. The City of Tigard shall be the designated service provider for the area. 6. The City shall prepare and adopt a River Terrace Community Plan for the area. The basis for the River Terrace Community Plan shall be the land use designations from the West Bull Mountain Concept Plan. Refinements to the West Bull Mountain Concept Plan shall be considered during the public planning process for the River Terrace Community Plan. 7. The City shall identify appropriate urban zoning districts and regulations as part of the River Terrace Community Plan,which shall comply with the Statewide Planning Goals and the Metro Urban Growth Management Functional Plan. 8. The City shall defer land use and zoning decisions within the area to Washington County, as outlined in the Intergovernmental Agreement dated April 24, 2012,until the River Terrace Community Plan is adopted. 9. If all areas are not annexed by the City by the time the River Terrace Community Plan is adopted, the City shall seek an amendment to the Intergovernmental Agreement of April 24, 2012 transferring land use and zoning responsibility for the River Terrace Community Planning area, including unincorporated areas, to the City. 10. Once the River Terrace Community Plan is adopted, and upon annexation to the City,urban zoning districts shall be adopted for these areas. If unincorporated areas remain,rural zoning shall be retained for these areas. 11. The City shall prepare a public facilities plan and an infrastructure financing plan as part of the River Terrace Community Plan. 12. No application of City zoning or development shall be approved by the city within the River Terrace Community Plan Area until such time as a full analysis under the Transportation Planning Rule (TPR) (OAR 660-012-0060),which shall include a transportation funding strategy prepared in coordination with Washington County,has been completed and approved for the River Terrace Community Plan Area by the City. The funding strategy should identify transportation improvements proposed to resolve transportation system impacts generated by development of the River Terrace Community Area, the responsible party for constructing improvements, their associated cost estimates and public and/or private funding sources,including sources that may be specified by any applicable memoranda of understanding or development agreement. If the funding strategy includes transportation Supplemental Development Charges,it should identify the process and timing for their approval and implementation. DRAFT 11/12/12 River Terrace Community Plan Creating a community of great neighborhoods I. Project Overview The City of Tigard is now kicking off a community planning effort in River Terrace. This process will develop specific proposals for future land uses and public improvements in the River Terrace area. It will provide tailored policies and a long-range physical development guide for elected officials and citizens engaged in community development. Elements of the community plan are: , 1` -. I. • Land Use (zoning and regulations) • Transportation r • Public Facilities and Services • Parks and Trails • Natural Resources • Infrastructure Financing Plan Figure 1. Components of We want to create a plan that reflects community values and has the River Terrace community support. We encourage you to become involved and contribute to the decision-making process. Background Tigard will be responsible for preparing a community plan for a portion of the area that was included in + � the West Bull Mt. Concept Plan (WBMCP) completed by Washington County in 2010. The area includes the recent River Terrace annexation (Area 64), and j • urban growth boundary expansion areas 63 and Roy Rogers West (see map). The difference between the community planning tiLT effort and the West Bull Mountain Concept Plan is that the WBMCP established the broad vision and blueprint for developing a future community, while the River Terrace Community Plan will implement, to the extent practical, the WBMCP and consist of specific regulatory land-use maps, public facility and transportation master plans, infrastructure financing mechanisms, and codes and regulations. In other words, the WBMCP alone does not have legislative land use authority, and the RTCP, once adopted by Tigard City Council, will allow urbanization to occur. II. Process The RTCP is expected to take 18 to 24 months to complete and get through the legislative adoption process. There will be a variety of public involvement opportunities available to the DRAFT 11/12/12 community. This includes a series of community open houses throughout the process, as well as a citizen advisory committee and technical advisory committee. In addition to land use, the City Council will need to approve a River Terrace financial plan which will help pay for the construction of required new infrastructure and its operations and maintenance. This may include changes to development charges for parks, storm water management, sanitary sewers, water, and transportation improvements. It will also be important to address whether or not other special assessments will be needed for land use and building permits, as well as utility rates to ultimately recoup the investment the city makes in completing the community plan. Schedule General Timeframe-River Terrace Community Plan 2012 2013 2014 Task 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Public Involvement/TAC/SWG Adopt WBMCP Goal 5 Natural Resources Comp Plan/Zoning Maps and Regulations Transportation System Plan Update Parks Master Plan&SDC Update Water Master Plan Update Sanitary Sewer Plan Update Stormwater Master Plan Update Infrastructure Financing Strategy Public Facility Plan Update Community Meeting CI Stakeholder Working Group Meeting 41 City Council Hearing CDI Technical Advisory Committee Meeting *Planning Commission Hearing Project Phases ❖ Project Kickoff • Council acceptance/adoption of the WBMCP • CCI approval of the Public Involvement Plan • Get the word out • Launch Stakeholder Working Group and Technical Advisory Committee + Launch Tasks • Assessment and Collaboration • Plan Preparation ❖ Adoption Process DRAFT 11/12/12 • The following components of the Public Facility Plan will be accepted by City Council in advance of the entire plan being adopted: ■ Parks Master Plan and SDC Update ■ Water Master Plan Update ■ Sanitary Sewer Plan Update ■ Stormwater Master Plan Update • The Goal 5 Natural Resources, Comprehensive Plan/Zoning Maps and regulations, Transportation System Plan Update, Public Facility Plan Update, and Infrastructure Financing strategy will be adopted by Tigard City Council III. Public Involvement Public Involvement Plan Requirements The public involvement plan seeks to achieve the goals outlined in the Tigard Comprehensive Plan and to include a broad cross section of the community, consistent with federal requirements for Title VI communities. Tigard Comprehensive Plan The Public Involvement Plan will implement the Tigard Comprehensive Plan Citizen Involvement Goals, which are as follows: Goal 1.1: Provide Citizens, affected agencies, and other jurisdictions the opportunity to participate in all phases of the planning process. Goal 1.2 Ensure all Citizens have access to: A. Opportunities to communicate directly to the City; and B. Information on issues in an understandable form. Specifically the Plan will ensure that citizens and other stakeholders can participate, communicate and receive information about the Tigard HCT Corridor Land Use Plan. Communication Principles Early identification of key messages will contribute to initial and ongoing project communications.The project management team will refine and coordinate messaging throughout the project. • The project team will make every effort to provide timely information and answer questions from the public. • Interaction and engagement will improve the quality of planning River Terrace. • Establish and maintain productive partnerships with individuals and organizations affected by the plan. • Some concerns will not be able to be fully addressed during this process and there will be challenges. Continued cooperation among agencies, citizens, and other jurisdictions will be required to resolve issues as the project advances. DRAFT 11/12/12 • Changes will not occur overnight.There will be ongoing opportunities for citizens to influence this process. • Maintain a record of public input and ensure that input is considered during the planning process. Key players ❖ Project Management Team - ❖ Stakeholder Working Group-An advisory committee comprised of community representatives including residents, property owners, service providers, and developers to advise the PMT throughout the process. ❖ Technical Advisory Committee-The TAC will include stakeholder agencies, including but not limited to ODOT, Department of Land Conservation and Development,TriMet, Metro,the City of Tigard, Washington County (etc.). The TAC will provide technical review, ensure coordination among agencies and other planning efforts, and ensure compliance with state and regional plans, policies, and standards. ❖ City Council and Planning Commission Stakeholders Key stakeholders in the River Terrace Community Plan fall into four categories: • Property owners and developers in the area • Property owners, businesses and residents in the area surrounding River Terrace including in the City of Tigard, Bull Mountain,the future expansion area and the rural element. • Advocacy groups with an interest in planning,transportation, environmental issues or land development • Institutional partners, such as Metro and Washington County, and jurisdictional service providers such as the Tigard Tualatin School District and Clean Water Services. Public Involvement/Communication Activities Opportunities for Participation: 1. Stakeholder Working Group Q Q Q ❖ Property Owners Meetings scheduled meetings:This committee will act ❖ Residents throughout the as an advisory body to staff and ❖ Service providers process will provide a venue for citizen ❖ Developers involvement opportunities in planning for River Terrace 2. Community Meetings:The City of Q Q ❖ Property Owners Meetings scheduled Tigard will host a series of ❖ Residents throughout the meetings to engage project ❖ Service providers process stakeholders near the project area ❖ Developers 3. Project Elements Online Open Q ❖ Property Owners Online Engagement DRAFT 11/12/12 House ❖ Residents Tool Developers 4. Comment Period:The Q Q Q ❖ All stakeholders Online comment opportunities for public comment form will be advertised in advance. Such opportunities include SWG Time allowed at meetings, online comment forms, scheduled meetings the open house, etc. Opportunities for Communication 5. Community Briefings and Outside Q ❖ Property owners Meetings scheduled Events: City staff will offer ❖ Residents throughout presentations to interested ❖ Business owners assessment and community groups and key ❖ Advocacy groups collaboration and stakeholders at their regular draft plan meetings. development 6. City Council/Planning Commission Q Q Q ❖ Residents Presentations at briefings:Tigard City Council and ❖ Businesses Planning Commission Planning Commission will be ❖ Property Owners and City Council briefed on project progress in Advocacy groups work sessions at key intervals. Members will also be invited to Agency Partners participate in events, and will receive project materials Opportunities for Information: 7. Website/webpage:Timely Q Q Q ❖ All stakeholders City of Tigard website information will be posted/updated on the City of Tigard's website.Website updates may be announced to interested stakeholders through email communications 8. Information material/display(s): Q Q Q ❖ All stakeholders Delivery method will Project information will be made depend on the type available in multiple formats: of informational maps,flyers,factsheets, mail material/display(s) distribution, posters, customer counter handouts, project displays, etc. 9. Community Development Q Q Q ❖ All Stakeholders Email Listsery Listserv: Information will be created and distributed periodically to interested parties and other subscribers through email. Frequency and content of messages will be adapted to project activities. 10. Neighborhood Networks/County Q Q Q ❖ Residents Press Releases DRAFT 11/12/12 CPOs: Provide updates to the ❖ Property owners Neighborhood Network web administrators and County CPO Coordinators for distribution. _ 11. News media outreach:The Q IZI Q ❖ All stakeholders Press releases and Communications Team will Cityscape Newsletter prepare stories about the articles program for The Times, Oregonian, Cityscape Newsletter, and other local media, to announce the project, extend event invitations, provide timely information, and highlight project milestones/accomplishments. CITY OF TIGARD PLANNING COMMISSION Meeting Minutes November 19, 2012 CALL TO ORDER Acting President Anderson called the meeting to order at 7:06 p.m.The meeting was held in the Tigard Civic Center,Town Hall, at 13125 SW Hall Blvd. ROLL CALL Present: Acting President Anderson Acting Vice President Rogers Commissioner Doherty Commissioner Fitzgerald Commissioner Muldoon Commissioner Shavey Absent: Commissioner Ryan; Commissioner Schmidt;Alt. Commissioner Armstrong;Alt. Commissioner Miller; Staff Present: Tom McGuire, Interim Community Development Director; Doreen Laughlin, Executive Assistant; Darren Wyss, Senior Planner Also Present: N/A COMMUNICATIONS: None CONSIDER MINUTES November 5 Meeting Minutes: Acting President Anderson asked if there were any additions, deletions, or corrections to the November 5 minutes; there being none,Anderson declared the minutes approved as submitted. ACTION ITEM—RIVER TERRACE PUBLIC INVOLVEMENT ADOPTION PLAN Senior Planner Darren Wyss said he was here seeking approval of the River Terrace Community Plan Public Involvement Plan. He noted this was brought before the Planning Commission for review by Associate Planner, Marissa Daniels, on October 15. He reminded the Commissioners that Daniels had told them this would come back before the Commission for adoption after it had been vetted a bit, and after the River Terrace Community Plan kick-off meeting had taken place. That meeting took place at the end of October.They'd heard nothing from the meeting that would cause them to change their approach, so the plan is back before the Commission for adoption;the same as it was when they'd reviewed it on October 15. I:\LRPLN\Planning Commission\2012 Packets\111912-Action Item and Briefing-River Terrace\TPC Minutes for 111912.docx Page 1 of 4 Wyss said the plan provides the outline for project phases and the general timeframes for community meetings. The Technical Advisory Committee had met once and will meet three more times. The Stakeholders Working Group (SWG) comprised of property owners & stakeholders will reconvene and more people will be added;that group will meet four times.A Planning Commissioner and a City Councilor will be invited to join the SWG. There will be four more community meetings during the course of the project. The plan includes communication principles, key players, stakeholders, and a matrix of activities. If the plan is approved, staff will have a solid base to do the public involvement activities and provide the community a document to refer to when wanting information on what opportunities are out there for them to get involved in the planning process. Staff recommends that the Planning Commission, acting as the Committee for Citizen Involvement(CCI),make a motion and then vote to adopt the Public Involvement Plan as presented. After a short question and answer period, a motion was made: MOTION The following motion was made by Commissioner Doherty: "I move that we accept the River Terrace Community Plan as presented tonight by Senior Planner Wyss." Commissioner Muldoon added the following amendment to the motion: "to include, as discussed, the modification to part 8 for availability of information." Commissioner Muldoon also seconded the motion. The motion was voted on and carried unanimously. BRIEFING— RIVER TERRACE COMMUNITY PLAN Sr. Planner Darren Wyss distributed copies of the West Bull Mountain Concept Plan Report. A link to the plan is available on-line at www.tigard-or.gov/riverterrace. Wyss said his intent for tonight's meeting was to discuss the River Terrace community planning process. He will talk about what's in the Concept Plan, and will talk about the public hearing that's scheduled for December 3rd to adopt the recommended land uses from the Concept Plan. Wyss explained that the West Bull Mountain concept plan was created over the course of three years by Washington County with the help of a stakeholder working group (SWG) and a technical advisory committee (TAC). The two groups came up with project goals and principles that guided the development of the land use, transportation, and parks framework maps. These maps represented the vision stakeholders agreed upon for the future development of the area. The concept plan set out to provide a variety of residential densities and housing types; disperse densities throughout the community; provide appropriate amounts of commercial uses, parks, trails and open space; and outline a multi-modal network of connected streets and walkable blocks. I:\LRPLN\Planning Commission\2012 Packets\111912-Action Item and Briefing-River Terrace\TPC Minutes for 111912.docx Page 2 of 4 An important thing to note about the concept plan is that the SWG and the TAC both voted to forward the plan to the Washington County Planning Commission and Board of Commissioners for consideration and adoption. In November 2010, the Planning Commission voted to recommend the Board adopt the concept plan. In December 2010, the Board adopted the concept plan by Resolution and Order. The idea was to take this vision and move it into a community plan. Since the conclusion of the concept plan, the city has annexed a portion of the area (Area 64 in fall 2011). In spring of 2012, the city agreed via an intergovernmental agreement (IGA) with Washington County to refine its West Bull Mt. Concept Plan into the River Terrace Community Plan. The community plan will put into place a means to implement the vision of the concept plan through zoning, development code regulations and other measures that will make urban development possible.,.The.processwill also include updates to utility, parks and transportation master plans,including the financial strategies necessary to fund and maintain required • infrastructure improvements. Petitions have been filed by property owners to annex the remainder of the area within the urban growth boundary (Areas 63 and Roy Rogers West). The city will complete the River Terrace Community Plan for all of these areas. City staff has developed a work program to guide the project through completion. This will include a lot of technical work to ensure the community plan meets the state and regional planning requirements, as well as a public involvement plan to engage stakeholders in any necessary refinements to the concept plan as the process moves forward. Staff anticipates completion of the River Terrace Community Plan in summer 2014. Wyss went on to walk the commissioners through the plan. He spoke about the tasks in progress and assured the Planning Commission they would be kept up to speed. The first recommendation the Planning Commission will be asked to make is to adopt the concept plan recommended land uses into the Tigard Comprehensive Plan. This action will set expectations for the community planning process, as well as allowing the city to access a portion of the CET funds from Metro that were given to the city through the IGA with Washington County. A number of policies will also be recommended for adoption to guide regulation of the River Terrace area during and after completion of the community planning process. These recommended land uses will be further analyzed as part of the community planning process and, if refinements are needed, recommendations will be brought back to the Planning Commission and City Council for adoption at the end of the process. A public hearing has been scheduled with the Planning Commission on December 3, 2012 and with City Council on December 11, 2012. I:\LRPLN\Planning Commission\2012 Packets\111912-Action Item and Briefing-River Terrace\TPC Minutes for 111912.docx Page 3 of 4 OTHER BUSINESS There was a reminder from Planning Commission Secretary Doreen Laughlin that a going away celebration for former Planning Commission President Dave Walsh is set for the last meeting of the year-December 17th; details to come later. ADJOURNMENT Acting President Anderson adjourned the meeting at 8:05 p.m. SMEN) 0,v. ,---z.'-.; (Q.-. —- Doreen Laughlin,Planning Co 'ssion Secretary /Pr.- 4A------ ATTEST: Acting President Tom Anderson I:\LRPLN\Planning Commission\2D12 Packets\111912-Action Item and Briefing-River Terrace\TPC Minutes for 111912.docx Page 4 of 4