Loading...
01/08/1998 - Packet AGENDA • TIGARD LIBRARY BOARD THURSDAY, JANUARY 8, 1998 - 7:00 P.M. TIGARD PUBLIC LIBRARY - PUETT ROOM 13125 SW HALL BLVD. TIGARD, OREGON 1. CALL TO ORDER 2. ROLL CALL: BECK_ GUSTIN _ HARPER_ HOKLIN IRWIN_ KASSON_ MCKAY_ 3. Approve Minutes for December 1997. 4. Introduction of New Library Director Melinda Sisson. 5. Monthly Report for December 1997. 6. Friends of the Library Report. 7. Cooperative Library Advisory Board Report. 8. Revisit Coffee Cart Decision. 9. Annual Meeting with City Council. 10. Other Business. 11. Adjournment. TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL AND LEAVE A MESSAGE AT THE LIBRARY (684-5886), IF YOU ARE UNABLE TO ATTEND. Agenda items for future meetings: h:\docs\comie\lib-a TIGARD LIBRARY BOARD December 11, 1997 MINUTES Call to Order: 7:00 p.m., by Chair Lonn Hoklin. Roll all: Larry Beck, Tammy Gustin, Pat Harper, Lonn Hoklin, and Nancy Irwin. Staff: Paula Walker. Minutes: Irwin moved to approve minutes for November, seconded by Beck. Motion passed unanimously. Reports: November Monthly Report: Circulation for November was 51,126, a 13.4 percent increase over November 1996. Circulation is still running at 14.1 percent increase over last year. This may be attributed to the closure of Multnomah County Libraries two days per week. The library has hired several new employees; Jesse Tremaine and Peggy Huffman, both circulation assistants; Kate Miller, Adult Services Librarian; and Melinda Sisson, Library Director. The Adult Reading Program, The Great Escape, was participated by 280 people, up from 218 people last year. Among the evening's events, were author presentations and book signings netting $55 for the Friends of the Library. As part of the annual staff training, instead of closing the library for a day, staff preferred shadowing particular positions to become more familiar with other functions performed in the library. The Readers' Services Division held a collection development workshop for interested staff members. The library received money from the Ready to Read Grant from Oregon State Library. Gary Lark, Children's Librarian, is exploring the idea of creating an in-house library for selected low-income housing apartments. Friends of the Tigard Library: The coffee cart will open Monday, December 15, from 7:00 a.m. to 7:00 p.m. The Friends provided a large garbage receptacle for the Puett Room and will have paper towels available in case of spills. The book sale "Reading is Fun" that was held in November raised $300 for the Friends. A bronze statue was purchased for former Library Director, Kathy Davis in honor of her 21 years of service at the library. CLAB: County Administrator, Charlie Cameron, discussed Measure 50 impacts on the County. The County is expecting a 15 percent reduction in revenues. As a result, County discussed draft funding alternatives to offset the reduction. The three areas affected will be MSTIP, WCCLS, and the General Fund. Two alternatives were mentioned for these areas: A) Each area will experience a 15.6 percent across the board reduction or B) MSTIP would take an 18.6 percent reduction for 12 or 13 years, WCCLS will be funded at 9.1 million the first year, and the General Fund will live within the constraints of the last four years. All of these alternatives are preliminary. Food and Beverage Policy: Walker handed out a draft of the food and beverage policy asking for comments and suggestions. Comments were favorable to policy. Irwin moved to direct Hoklin to write a letter on behalf of the Board to the City of Tigard and the Friends of the Tigard Library expressing the Board's gratitude for their efforts in bringing the coffee cart to the library, seconded by Gustin. Motion passed unanimously. Hoklin will send letter to Cityscape and Tigard Times. The revised food and beverage policy will be posted. Space Update: No space update from the committee was given as there is no meeting scheduled until after January 1, 1998. Walker indicated that Assistant City Manager, Liz Newton, is hoping to organize a committee meeting for the third week of January to discuss how to promote the new building proposal to the public. The architect should have preliminary plans available for that meeting. Welcoming_Melinda and Transition: January 5, 1998, will be Melinda Sisson's first full day of work. The library is organizing a Welcome Breakfast for that day and has extended an invitation to Library Board members. Other Business: Walker presented a brochure from the Multnomah County Library indicating that the facilities can be rented for outside activities. This was noted as something to keep in mind when a new building is constructed for Tigard. Adjournment: Beck moved to adjourn meeting at 8:15 p.m., seconded by Irwin. Motion passed unanimously. h:\docs\connielboard\brdmin.doc r MEMORANDUM TIGARD PUBLIC LIBRARY TO: Bill Monahan, City Manager l L1 FROM: Paula M. Walker, Former Acting Director of Libra i�1� DATE: January 8, 1998 SUBJECT: Monthly Report, December 1997 CC: Melinda Sisson • Circulation: We experienced our traditional December dip in library use. Nevertheless, circulation still superseded last December's circ by 14 percent. Half- way through this fiscal year, circulation is running about 14.5 percent over last year. Highest circulation was Tuesday, December 30th at 2,536. • Personnel: Kate Miller, our new adult services librarian, came on board and began training. She endured baptism by fire on the reference desk and has already become an active member of the Readers Services team. • Holiday Celebrations: Terri Smith's numerous artistic talents helped spread the holiday spirit throughout the City. She supervised two special craft time sessions in creating decorations for the library's Christmas tree. She also created all the centerpieces for the City's holiday party. And she filled the Children's area with penguins and snowflakes to create a winter theme. The library hosted two holiday open houses for the public. Hot cider, cookies, and the musical stylings of talented members of the library staff drew about 50 people. Music included holiday songs with guitar accompaniment and solo pieces by the circulation staff's resident classical guitarist. Other library programs included classes on writing great holiday letters and creating keepsake albums. A musical program by the Abalone Kidz entertained children. • Adult Reading Program Wrap-Up: We sent 28 thank-you letters to businesses, groups, and individuals who contributed prizes to the adult reading program. One, the Family Fun Center in Wilsonville, responded by sending four prizes for next year's program! • Director's Office: Staff made preparations to turn the Quiet Room into an office for Melinda. Public Works gathered estimates for possible revisions to make the office more habitable. It was decided to let Melinda determine what to do with the room. • Space Concerns: Several library staff also discussed ways to relieve other internal space problems that must be addressed soon. We decided to consult with Melinda before making any additional changes. • Architect's Plans: I worked with HDN architects on several drafts of schematic for a new library building. We reiterated our concerns that library design consultants or architects with library construction experience be involved in developing final plans for the new building. • Refund for Electronic Data Bases: The City Council approved a budget adjustment to spend $4,000 from a refund we received from the Information Access Company for funds expended on electronic data bases in 1994/95. The funds will be used to add materials to the collection, including non-fiction videos. • Coffee Cottaae: The coffee service initiated by the Friends of the Library finally opened up. The feeling is that it will take a while for the business to grow. Recognition of that is built into the contract with the Friends, which requires only a minimal percent of the profits for the first few months. • Volunteers: Volunteer Type Number Hours Adult 91 835.25 Young Adult 11 39.50 Local/Oral History 0 0.00 Adopt-a-Shelf 2 5.00 Library Board 5 6.25 Community Service 0 0.00 Friendly Visitors 4 12.75 Total 113 898.75 = 5.1 FTE WORK INDICATORS Q&EMBER 1997 DECEMBER 1 DECEMBER 1995 Circulation Adult Materials 22,818 21,362 20,083 Juvenile Materials 23.646 18,304 15,954 Total 46,464 39,666 36,037 Days of Service 28 27.5 27.5 Average Daily Circulation 1,659 1,442 1,310 Hours of Service 279 267.5 267.5 Materials Circulated per Hour 167 148 135 Increase in Circulation 17.1% 10.1% 6.6% Materials Added 1,371 942 1,092 Withdrawn 2,439 380 897 Borrowers Registered N/A** 226 217 Adult Programs 41 N/A N/A (Number of sessions) (10) Story Time 0 0 0 (Number of Sessions) (0) (0) (0) Toddler Time 0 0 56 (Number of Sessions) (0) (0) (4) Special Programs 134 265 83 (Number of Sessions) (4) (7) (2) Internet Users 648 23* N/A Visitors (Gate count divided by 2) 18,014 13,721 15,065 Increase in Visitors 31.5% N/A 0% Fines/Fees Collected $4,308.53 $4,089.90 $3,398.46 Gifts Received $ 0 $17.97 $165.97 Internet Room closed for redesign. *" WCCL.S did not provide this figure this month.