03/12/1998 - Packet .N
AGENDA
TIGARD LIBRARY BOARD
THURSDAY, MARCH 12, 1998 - 7:00 P.M.
TIGARD PUBLIC LIBRARY-PUETT ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER
2. ROLL CALL: BECK_ GUSTIN_ HARPER_ HOKLIN
IRWIN_ KASSON_
3. Approve Minutes for February 1998.
4. Monthly Report for February 1998.
5. Friends of the Library Report .
6. Cooperative Library Advisory Board Report.
7. Presentation Discussion for Joint City Council/Library Board Meeting,March 17, 1998.
8. Memorial for Debra Cockes.
9. Other Business.
10. Adj ournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL AND LEAVE
A MESSAGE AT THE LIBRARY(684-5886), IF YOU ARE UNABLE TO ATTEND.
Agenda items for future meetings:.
hAdocskonnie4ib-a
TIGARD LIBRARY BOARD
February 12, 1998
MINUTES
Call to Order: 7:05 p.m., by Chair Lonn Hoklin.
Roll Call: Larry Beck, Tammy Gustm, Pat Harper, Lonn Hoklin Nancy Irwin, and Sue Kasson.
Staff: Melinda Sisson.
Hoklin informed the Board that McKay has officially resigned his term on the Board.
Director shared news with City Manager, Bill Monahan. Vacancy will be announced
in Cityscape to fill the remaining term.
Minutes: Beck moved to approve minutes for January, seconded by Irwin. Motion passed
unanimously.
Reports: January Monthly Report: Attached with monthly report is the contract payment to
be received from WCCLS for the next fiscal year. Finance Director, Wayne Lowry,
indicated the amount is $30,000 more than what was projected in revenue. One of
the reasons for the additional allocation is the on-line catalog will have been
installed and we put back into the budget what was spent this year, approximately
$700,000. In future years, some consideration will be addressed as to what
happens when we meet the cap. We didn't meet the cap in circulation for County
revenues this year, but most libraries are seeing an increase in circulation. The
Tigard Library has seen an exceptional growth for month and year. We broke our
all-time monthly high of cires with 55,734. Our single record-breaking day, Tuesday,
January 20th, was measured at 3,671 cires. We've seen statistics now showing
that telephone renewals were up during the ice storm in January, 1998. Technical
Services has received and processed a record-breaking number of materials; over
1,700 items in one month. Library Assistant, Sandra Thorne, was the second library
recipient to receive the traveling trophy award for her outstanding dedication to the
library during the1ce storm. This trophy is a peer-to-peer incentive for outstanding
work. In addition, Circulation Supervisor, Linda Parker, has been named "Employee
of the Month" for February. The next Adult Book Night has been scheduled for
April 14, at 7:00 p.m. Additional programs scheduled include the Master Gardeners
series. Youth Librarian, Marin Younker, visited 47 middle and high school
classrooms giving book talks to get kids actively involved in the library. Preschool
Fair organized by Children's Services was held Saturday, January 24th with 33
vendors and 185 people attending. Tax forms are available in the foyer. AARP
volunteers are assisting with tax preparation this year. Library staff are reviewing
office arrangements to improve communication and space issues. WCCLS is
offering tours of their facility on May 20th and October 20th to become more
oriented with their role and purpose. A library volunteer is actively training patrons
on the Internet Thursday mornings. The library is in the process of updating all
computers to Windows 95 in preparation for the new Polaris system (computer card
catalog). Four supervisors graduated from the 1st Supervisors Academy from the
City of Tigard; Diana Lauterbach, Linda Parker, Claire Sheldon, and Mara Sani.
Friends of the Tigard Library: President, George Burgess, indicated planning is
under way for a membership drive beginning March 9th. New FOL brochures will
be available at that time, hoping to get some real interest. A dedication and
presentation is planned for March to unveil a bronze statue honoring former
Director, Kathy Davis, for her long-time service at the library. Solicitation Letters
have been very effective this year generating almost $2,200. The ongoing booksale
is going well, averaging about $80 a week. The Friends have made a conscious
decision to accumulate funds, unless something is really needed in the library, with
the idea that when the new building is constructed there will be funds available for
new building needs. Coffee service doing pretty well. A couple of coffee tastings
have been provided. Identified new Treasurer for the Friends.
CLAB: Items of discussion regarding Charles Cameron's discussion of options
County Commissioners are proposing, Option B being most favorable to the
Cooperative. WCCLS Director is asking for CLAB to draft a letter of support for
Option B. Tigard City Manager drafted letter indicating City Council did not whole-
heartedly support Option A or B primarily because of the roads issue not because of
the library. They felt that it would be important to expend funds that were already
levied or will be levied during the six years that the levy is in place and at the end of
that six year period, make it known to the voters that that was what the money was
allocated for as a result of Measure 50. As other City's did not respond or had
alternates attend the February meeting, it is expected that additional information will
be given at the March meeting. The Hillsboro Library will hire a consultant to do a
study on their 20 year growth plan. Beaverton may also appear on the November
ballot. Forest Grove will go out in May, to have voters approve an issue previously
approved prior to Measure 50.
Election of Officers:
Hoklin opened nominations for the position of Chair. Gustin moved to nominate
Vice-Chair, Larry Beck, to move up to the Chair position, seconded by Irwin. After
hearing no further nominations, Hoklin declared Beck elected as Chair of the Tigard
Library Board by acclamation. Hoklin opened nominations for the position of Vice-
Chair. Beck nominated Tammy Gustin as Vice-Chair, seconded by Irwin. After
hearing no more nominations, Hoklin declared Gustin Vice-Chair of the Library
Board by acclamation.
Presentation Planning for Joint City Council Meeting:
Hoklin suggested taking the approach of a new facility. Board discussed thoughts
of how presentations should be made with regards to the Tigard Beyond Tomorrow
Visioning document. Discussed space issues that were presented at the Space
Committee meeting. Details of preliminary plans were drawn up by an architect.
Beck described the basic facility structure and arrangement. Board discussed
several aspects of building structure and parking issues. Eventually, a citizen
Interest committee will be formed to get the building campaign started up until the
November 1998 election. Board discussed how they would present to City Council
their focus on the new building issue and as a board, supporting the City Council
and the City in getting a bond measure passed. Director and Board discussed
Tigard Beyond Tomorrow visioning document with regards to identifying basic
services and enhanced services. Staff will be discussing and reviewing all types of
services and timelines for the implementation of such services. It was suggested
that the Board take the approach coming before Council to offer assistance,
gratitude, to be supportive of their decisions, and to ask them how the Library Board
can work together with them on the building measure to make it succeed. The
Board also discussed the idea of introducing City Council members to the services
the library offers.
Other Business:
Space - Tony Greiner, Reference Librarian, obtained a library siting book offering
suggestions on where it is appropriate to locate a library. Director presented to
City Manager and Assistant City Manager feeling it was very useful information
and explained reasoning as to why a site was chosen. Reasons including the
familiarity of public and the proximity to downtown, shared parking and meeting
rooms, and efficiency of maintenance. Director felt information was useful for the
future and the possibility of a branch library. Director reviewed some areas and
guidelines for the position of a new branch facility.
Board thanked Hoklin for his service as Chair of the Library Board.
Adjournment: It was moved by Irwin, and seconded by Harper to adjourn the meeting at
8:57 p.m. Motion passed unanimously.
h:\docskronnie\board\brdmin.doc
1
MEMORANDUM
TIGARD PUBLIC LIBRARY
TO: Bill Monahan, City Manager
FROM: Melinda R. Sisson, Director of Library Services
DATE: March 10, 1998
SUBJECT: Monthly Report, February 1998
• Personnel: Liana Rein and Angela Cedillo have been hired on a temporary part-time
basis to cover evening and weekend Circulation shifts. Diana Lauterbach, Mara Sani,
Linda Parker, and Claire Sheldon successfully completed the Supervisory Training
course offered by the City. Paula and Mara left for two weeks vacation each choosing
their own beach in Hawaii and Mexico.
• Circulation: February continued the circulation trend of 13.5% increase over last year
for a total of 51,873. February 17th, the day after President's Day, the Library
circulated 3,110 items -- not a record, but a very busy day! The self-checkout
machine is averaging 12.6% for the month of February -- a 160% increase in usage
over last year.
• Polaris: WCCLS announced a delay in migrating to the new Polaris system. The
estimated installation dates are late July or early August. Some anticipated concerns
with the new Polaris system are 1) The Telecirc phone renewal may not work with the
new software; 2) The self-checkout machine will work after Release 2 of Polaris is up
and running (date unknown); and 3) Electronic ordering of materials will not be
available in Polaris until January 1999. These issues, if not resolved, will increase
staff workload and greatly inconvenience the patrons by removing services already
available.
• Online Northwest Conference: Diana, Mara, and Erik attended the Online Northwest
Conference, February 6th. Reports have been submitted to Melinda and Bill
describing the programs attended. All agreed that it was extremely beneficial to be
exposed to the latest technology.
• Internet Classes: Tony Greiner, with assistance from Erik Carter, offered nine Internet
classes with forty participants in attendance during the month of February. Jean
Lindsay has designed a system for calling registered participants reminding them of
the Internet class. High interest in this service supports our assumption that the
Library should be a place where anyone may access the Internet for their information
needs.
• Computer Software Upgrades: Diana completed the Windows 95 software upgrades
on 22 staff and public computers. She was able to work around a challenging
schedule and complete this before the arrival of new computers for the WILI stations.
• Interlibrary Loan: TPL loaned 4,567 items, a 22% increase over last year and
borrowed 3,249 items, a 19% increase over last year. WCCLS is studying what
efficiencies and/or costs might be attached to the OCLC FirstSearch service that
allows patrons to directly request their ILL items without staff intervention. A decision
will be made sometime next year.
• Friends of the Library: The Friends will kick off their annual membership drive
March 9th in the lobby of the Library. Volunteers will assist with distributing the new
Friends brochure and answering questions about volunteering in the Library.
• Volunteers:
Volunteer Type Number Hours
Adult 117 941.75
Young Adult 8 30.50
Local/Oral History 1 3.00
Adopt-a-Shelf 2 3.25
Library Board 6 10.50
Community Service 2 56.00
Friendly Visitors 6 13.75
Total 142 1,058.75 = 6.1 FTE
WORK INDICATORS FEBRUARY 1998 FEBRUARY 1997 FEBRUARY 1996
Circulation
Adult Materials 23,848 21,785 24,303
Juvenile Materials 28,025 23.927 21,441
Total 51,873 45,712 45,744
Days of Service 25 25 26
Average
Daily Circulation 2,075 1,828 1,759
Hours of Service 249 248.5 260
Materials
Circulated per Hour 208 184 176
Increase in Circulation 13.5% -0.1% 16.0%
Materials
Added 1,389 1,484 1,372
Withdrawn 901 1,906 1,496
Borrowers Registered 365 330 368
Adult Programs 138 N/A N/A
(Number of sessions) (16)
Story Time 400 659 529
(Number of Sessions) (20) (17) (16)
Toddler Time 147 169 134
(Number of Sessions) (8) (4) (6)
Special Programs 180 103 367
(Number of Sessions) (4) (5) (6)
Internet Users 794 108 N/A
Visitors
(Gate count divided by 2) 21,726 18,167 18,373
Increase in Visitors 3,559 0 6.8%
Fines/Fees Collected $4,987.12 $4,357.79 $4,431.84
Gifts Received $ 15.00 $0.00 $5.60
i
1998 Cooperative Library
Services Orientation Schedule
For Library Staff
February 271h (Friday) 9:00 AM - 11:00 AM
August 181h (Tuesday) 9:00 AM - 11:00 AM
For Library Board Members
CLAB Representatives, City Council members, Friends of the Library or
other interested persons
May 20th (Wednesday) 7:00 PM - 9:00 PM
October 20th (Tuesday) 7:00 PM - 9:00 PM
All orientation sessions will be held at the Cooperative Library Services
office, 17880 SW Blanton Street, Aloha.
Staff members and Board members are welcome to attend either the evening
or daytime sessions if that is more convenient. The basic information will
be the same, but tailored for the audience.
Washington County
oo ekaftve Q
DATE: 2/10/98
TO: David Maertens, Sr. Deputy County Administrator
FROM: Eva Calcagno, Cooperative Library Services Manager /
RE: FYI 998-99 Budget Transmittal `
Overview
The proposed Budget for FY98-99 reflects maintenance of countywide library service
levels, but with reduced permanent FTE(-0.9FTE net adjustment). The Cooperative will
continue to utilize just under 5FTE of Temporary Extra Help staff(4.89FTE). This is the
result of on-going evaluation of workloads and reallocation of staffing to meet changing
service needs. FY98-99 requested expenditures are $10,587,519 and anticipated
revenues are$10,110,413.
Revenue in FY98-99 reflect the transition from the Cooperative's previous dedicated
serial levy to sharing General Fund revenue, and increased use of contingency fund
dollars to support on-going programs.
Estimated Revenue
Based on revised revenue figures for FY97-98 from the Finance Dept. as of 2/5/98, the
Cooperative's Beginning Balance on 7/1/98 is estimated to be $7,156,578. The requested
General Fund Transfer for FY98-99 is $9,486,750 as projected by your office and reflects
the approximate revenue estimated in the'ballot title for that year of the Cooperative's
serial levy. Delinquent Property Taxes are estimated to be $101,474 based on a 50%
collection rate, and interest on funds carried forward is estimated to be $313,507 based on
cash-flow projections with 5.1% interest.
Proposed Expenditures
The Proposed FY98-99 expenditures of$10,587,519 are a slight reduction over the
current year's estimated expenditures of$10,699,643, but support a continuation of all
current services for the coming year. The Cooperative can accommodate an increase of
$533,725 in service contract payments to member libraries primarily because the current
year's budget includes an appropriation of$750,000 for the WILI computer replacement.
Mail: PO Box 5129, Aloha,OR 97006 - Location: 17880 SW Blanton St., Aloha, OR 9 (503)642-1544, Fax 591-0445, TDD# 690-7755
Specific Budget Notes By Program
i
1191 Reference -Housed at Multnomah County Library, the Reference staff provides
back-up reference service and interlibrary loan service to libraries six days per week.
Service levels will be maintained and expenditures include Multnomah office rent,
Multnomah Reference Contract(part of MIX Agreement), continuation of countywide
Telephone Reference service with Beaverton, magazine indexing subscriptions, and
funding for Reference CE workshops. The program receives partial funding from State
of Oregon support for Second Level Reference services.
1193 Administration —This program manages the service program areas, contract
administration, and coordinated planning with member libraries.
Includes $8,295,091 for Public Library Service Contracts (not including West Slope's
payment), MIX contract payment to Multnomah County, and costs for miscellaneous.
building repairs and updates. Besides County revenue, payment from Clackamas County
for MIX net-lender reimbursement is also anticipated.
1194 West Slope Community Library—The only direct library service outlet managed
by the Cooperative,West Slope provides popular reading materials for all ages, basic
reference service, support for formal K-5 education programs, and serves as a learning
center for preschool children.
Service levels will be maintained and will accommodate projected increases in use of the
library. The budget includes miscellaneous carryover expenditures for completion of a
new addition (projected to be completed in Spring 1998), and a significant increase in the
library materials budget. The budget also includes $15,000 of the Cooperative's Cost
Allocation Plan to reflect West Slope's share of management and support costs. In
addition to the service payment, the budget includes revenue users for overdue charges
and payments for lost materials.
1195 Automation—This program manages the countywide library computer network
and provides library cataloging and database services and technical support for libraries 7
days per week.
Expenditures include magazine indexing and full-text subscriptions, additional Client
licenses and peripheral equipment for member libraries, increased telecommunications
costs and decreased software maintenance costs, and scheduled replacement of some
computer equipment. Program revenue includes cost recovery for peripheral equipment
purchases and the mailing of overdue and hold notices for libraries.
1196 Outreach Service—Located at the Tanasbourne Branch of Hillsboro Public library,
this program provides centralized delivery service for individuals who are homebound
and cannot get to a public library. Outreach also provides the Library Express fee-based
delivery service(mailed to users on a cost-recovery basis), and coordinates countywide
programs for underserved residents (non-English speaking people and Washington
County jail inmates).
Expenditures include Tanasbourne office rent, postage for mailing materials to the
homebound, the jail library service contract with Hillsboro, and continued funding for
library outreach to Non-English speaking residents. A small amount of revenue is
generated from LibraryExpress shipping fees.
1197 Courier—Also located at the Tanasbourne Branch, this program provides or
contracts for document delivery service among member libraries 7 days per week.
Expenditures include funding for courier contracts (daily delivery courier and the 2-state
interlibrary loan ground courier), Tanasbourne office rent, and fleet charges. Modest
revenue comes from daily delivery of Central Services mail to the Justice Court and
Extension Office.
1199 Youth Services—This budget program was established in FY96-97 to better track
funds spent on countywide youth programs/activities which were previously included in
program 1993.
Expenditures include continuation of the Outreach to Daycare Project, contracts for
Summer Reading program performers, and maintenance of puppets, storykits and other
shared resources. Program revenue comes from Oregon State Library Ready to Read
Grants and is shared with the three community libraries that cannot apply directly for
these funds.
•
Washington County
sklbkaky000PROWe ekVteeq
DATE: 2/10/98
TO: David Maertens, Sr. Deputy County Administrator
FROM: Eva Calcagno, Cooperative Library Services Manage
RE: Fund Balance Analysis
The attached Fund Balance Analysis for the Cooperative includes,projected expenditures
through FY02-03. Assumptions used for this analysis include:
• Expenditures for the Reference, Administration, West Slope, Automation, Outreach
and Youth Services Programs will increase no more than 6%per year.
• Expenditures for the Courier Program will increase up to 13% per year, reflecting
actual delivery load increases.
• A WILI hardware and software upgrade to accommodate increased users is planned
for FY00-01 at an estimated cost of$200,000.
• Contract Payments to Public Libraries will increase no more than 6% per year.
• Departmental Revenue is projected with reductions of 5% per year to reflect
decreases in the Contingency Fund(the same formula you used in previous
projections).
• West Slope Community Library's share of the public library service payments is not
included in the"Pub. Lib. Payments" amounts, and West Slope's FY97-98 Capital
Outlay total includes $62,107 for a one-time building expansion.
• Delinquent Taxes collected will fall to almost zero after FY99-00 (actual numbers
taken from your projections)reflecting our changed tax structure.
Expenditures do not include any funding to cover seismic upgrades to the Aloha
office building, or for relocation to another facility. If we decide to repair the
building, costs would need to be covered by the contingency. If we decide it is in the
County's best interests to relocate,then purchase, moving, remodeling or other costs
would need to be covered by proceeds from the sale of the existing building and
deferred repair expenditures.
Beginning with a General Fund Subsidy of$9,486,750 in FY98-99 and annual increases
of 4.25% thereafter will allow the Cooperative to spend down its Contingency Fund over
five years to approximately 10%of the annual budget in FY02-03 (estimated
expenditures of$13,431,732 and a contingency of$1,291,595).
The above assumptions should support status quo service levels for countywide library
programs, but may not support any new services or significant changes in service. Any
changes that would significantly increase countywide library circulation (for example a
Mail: PO Box 5129, Aloha,OR 97006 - Location: 17880 SW Blanton St., Aloha, OR W (503)642-1544, Fax 591-0445,TDD# 690-7755
•
new library opens)could not be accommodated in this modest annual cost increase.
Likewise, any new, major program activities that might arise out of the Cooperative's
long-range planning efforts in the next year, would also need to be evaluated in light of
long-term funding projections.
The other reoccurring expense for which the Cooperative has routinely planned is a major
replacement of the WILI System every 5-6 years to keep up with technological changes
and growing demand for services. A replacement is underway this fiscal year, so it
should be planned again for FY03-04. Both WILI replacements in 1992 and 1998 cost
approximately $700,000. With an estimated Contingency Fund of only $1.29 million in
FY03-04, the General Fund subsidy in that year would need to be adjusted to
accommodate the computer replacement costs of approx. $700,000.
Cooperative Library Services Fund Balance Analysis ,
1997/98 1998/99 1999/2000 2000/2001 2001/2002 2002/2003
Expenditures Est. Final Estimated Estimated Estimated Estimated Estimated
1191 Reference Personnel $94,136 $127,868
(+6% ann.) M &S $163,998 $168,482
Capital Outlay $2,452 $4,350
Total $260,586 $300,700 $318,742 $337,867 $358,139 $379,627
1193 Admin. Personnel $151,487 $171,467
(+6% ann.) M &S $134,503 $143,278
Capital Outlay $5,304 $6,900
Intertund $84,338 $75,330
Total $375,632 $396,975 $420,794 $446,041 $472,804 $501,172
(+6% ann.) Pub. Lib. Payments 7,780,008 $8,255,227 $8,750,541 $9,275,573 $9,832,107 $10,422,034
1194 West Slope Personnel $206,588 $226,298
(+6% ann.) M & S $58,165 $76,593
Capital Outlay $80,439 $11,000
Intertund $11,500 $16,500
Total $356,692 $330,391 $350,214 $371,227 $393,501 $417,111
1195 Automation Personnel $345,792 $395,375
(+6% ann.) M &S $270,802 $315,821
Capital Outlay $828,930 $79,650
Intertund $4,000 $2,000
WILI Upgrade -$750,000 $0 $200,000
WILI Service Total $699,524 $792,846 $840,417 $890,842 $944,292 $1,000,950
1196 Outreach Personnel $133,600 $121,965
(+6% ann.) M &S $126,750 $135,406
Capital Outlay $10,647 $2,550
Total $270,997 $259,921 $275,516 $292,047 $309,570 $328,144
1197 Courier Personnel $70,370 $83,885
(+13% ann.) M &S $66,177 $93,380
Total $136,547 $177,265 $200,309 $226,350 $255,775 $289,026
1199 Youth Srvcs Personnel $13,720 $23,114
(+6% ann.) M &S $55,937 $51,080
Total $69,657 $74,194 $78,646 $83,364 $88,366 $93,668
Cooperative Library Expenditure Totals $10,699,643 $10,587,519 $11,235,179 $12,123,311 $12,654,554 $13,431,732
Resources Dept. Revenue $457,935 $522,189 $496,080 $471,276 $447,712 $425,326
Delinquent Taxes $204,351 $101,474 $53,273 $6,785 $2,552 $0
General Fund Trans. $9,941,969 $9,486,750 $9,889,937 $10,310,259 $10,748,445 $11,205,254
Total 10,604,25510,110,413 10,439,289 $10,788,320 $11,198,709 11,630,580
Ending Balance/Contingency $7,156,578 $6,679,472 $5,883,583 $4,548,591 $3,092,746 $1,291,595
Discretionary Funds Needed to Balance $95,388 $477,106 $795,889 $1,334,991 $1,455,845 $1,801,151
2/10/984:23 PM
LIBRARY COMPARISON WITH OLA STANDARDS FOR FISCAL YEAR 1996 - 1997 -PAGE I
OLA
Service Hours of OLA OLA Service Current Minimum
Pop. Service Adequate Excellent Pop. Sq.Ft. Sq.Ft.
Banks 1,917 30.00 30 50 ' Banks 1,917 3,002 3,000
Beaverton 105,207 65.75 55 72 Beaverton 105,207 19,000 63,124
Cedar Mill 48,696 62.00 50 65 Cedar Mill 48,696 15,400 36,522
Cornelius 7,927 45.00 45 65 Cornelius 7,927 2,500 5,945
Forest Grove 22,016 60,00 50 65 Forest Grove 22,016 11,000 16,512
Garden Home 1,757 31.00 30 50 Garden Home 1,757 910 3,000
Hillsboro&Tanasbourne 102,262 64.00 55 72 Hillsboro&Tanasbourne 102,262 32,500 61,357
Slienvood 7,754 51,.00 45 65 Sherwood 7,754 3,500 51816
Tigard 47,517 65.00 50 65 Tigard 47,517 -Lj,7 9' 13112035,638*
Tualatin 19,974 67.00 50 65 Tualatin 19,974 8,667 14,981
West Slope 10,861 52.00 50 65 West Slope 10,861 3,000 8,146
Outreach 612 NA 30 50 Outreach 612 1,500 ---
Admn/Auto/Cour/Ref --- 5,500 ---
Total
--
Total 376,500 592.75 540 749 Total 376,500 118,179 254,041
Service Total OLA ULA Service Magazine OLA
Pop. Holdings Adequate Excellent Pop. Subscrip. Adequate
Banks 1,917 12,173 10,200 20,400 Banks 1,917 59 29
Beaverton 105,207 293,283 220,935 336,662 Beaverton 105,207 1188 789
Cedar Mill 48,696 128,400 100,892 153,088 Cedar Mill 48,696 337 365
Contelius 7,927 21,974 24,281 40,635 Cornelius 7,927 60 119
Forest Grove 22,016 103,514 45,532 91,064 Forest Grove 22,016 296 220
0
Garden Home 1,757 7,839 10,200 20,400 Garden Home 1,757 26 26
Hillsboro&Tanasbourne 102,262 196,248 214,750 327,238 Hillsboro&Tanasbourne 102,262 610 767
Slienvood 7,754 18,434 23,762 39,770 Shenvood 7,754 62 116
Tigard 47,517 104,266 98,534 149,551 Tigard 47,517 1101 356
Tualatin 19,974 87,269 41,448 82,896 Tualatin 19,974 195 200
West Slope 10,861 23,577 23,222 46,444 West Slope 10,861 110 109
Outreach 612 11,777 10,200 20,400 Outreach 612 --- ---
Total
--Total 376,500 1,008,754 823,956 1,328,548 Total 376,500 4,044 3,096
Source:Oregon Public Library Statistical Reports for the Fiscal Year Ending June 30, 1996,as submitted by member libraries. Service population numbers tiom Oregon Stale Library.
C:\KCDATA\WCCLS\960LAST1J
LIBRARY COMPARISON WITH OLA STANDARDS FOR FYI 996-97 -PAGE 2
Service Stall' OLA OLA Service 'Total Library OLA OLA
Pop. with NILS Adequate Excellent Pop. Staff Adequate Excellent
Banks 1,917 0.000 0 1 Banks 1,917 0.875 1.0 2.0
Beaverton 105,207 11.500 9 18 Beaverton 105,207 42.500 35.1 52.6
Cedar Mill 48,696 7.750 4 6 Cedar Mill 48,696 23.250 19.5 24.3
Cornelius 7,927 0.750 1 2 Cornelius 7,927 2.350 4.0 7.9
Forest Grove 22,016 2.000 2 4 Forest Grove 22,016 9.750 11.0 14.7
Garden Home 1,757 0.750 0 1 Garden Home 1,757 1.250 1.0 2.0
Hillsboro&Tariasboume 102,262 13.463 9 17 Hillsboro&Tarnasbourne 102,262 45.050 34.1 51.1
Slrenvood 7,754 2.000 1 2 Sherwood 7,754 6.000 3.9 91:8,
Tigard 47,517 2-5t�'r.3 4 6 Tigard 47,517 25.410 19.0
Tualatin 19,974 2.000 2 4 Tualatin 19,974 14.650 10.0 13.3
West Slope 10,861 2.000 2 4 West Slope 10,861 5.400 5.4 7.2
Outreach 612 1,000 0 1 Outreach . 612 4.150 --- ---
Admn/Auto/Cour/Ref --- 5.000 --- --- Adtnn/Auto/Cour/Ref --- 15.900 --- ---
Total
--
Total 376,500 50.713 34 66 Total 376,500 196.535 144 207
Library OLA OLA
Service Operating Adequate Excellent
Volunteer Ilours FY95-96 Pop. Expenditures 1996$** 1996$*•
Banks 622 Banks 1,917 $40,303 $41,620 $69,742
Beaverton 6,305 Beaverton 105,207 $3,156,262 $1,893,497 $2,958,589
Cedar Mill 20,335 Cedar Mill* 48,696 $1,105,897 $876,422 $1,478,962
Cornelius 461 Cornelius 7,927 $77,996 $142,669 $303,171
Forest Grove 472 Forest Grove 22,016 $506,315 $396,240 $7
Garden Home 6,000 Garden Horne 1,757 $51,193 $41,620 $6 , 2
Hillsboro&Tanasbourre 11,515 Hillsboro&Tanasbourne* 102,262 $2,377,827 $1,840,493 $2,875,771
Slrenvood 384 Slrenvood 7,754 $212,052 $139,555 $296,555
Tigard 11,361 Tigard 47,517 $1,316,700 $855,203 $1,443,154
Tualatin 2,073 Tualatin* 19,974 $811,641 $359,489 $696,509
West Slope 2,714 West Slope 10,861 $244,053 $195,474 $378,732
Outreach -- - Outreach 612 $285,130 --- ---
Adnui/Auto/Cour/Ref --- Admn/Auto/Cour/Ref --- $1,376,615 --- - - -
Total
- -
Total 62,242 Total 376,500 $11,561,984 $6,782,282 $11,338,642
*Some libraries have expenditures that are significant to their budgets and yet not common to all: 3/28/97
Cedar Mill-$65,000 rent;Tanasboume-$71,405 real;Tualatin-$158,082 general find reimbursement
•'Includes an inflation factor of 40.0
—FEF-2?-1999 10:46 FROrl ]��—NFORPIAT f0-N-S3y-1-;j-.--TO 15035910445 P.02
FOR .. IMMEDIA'TE. RELEASE.. :. .,-.,. .
GAY LO RD"
P.O.� i s� t
Box 4901
Syracuse NY February 27. 1998
73221-4901 Contact: Josh Margulies
1-800-272-3414
FAX 1.315-457-5883
http://Www.gayford.com
Washington County Contract Award
Sets Record for Gaylord and Polaris
Calling it "ever stronger evidence of the library community's faith in Polaris," Gaylord
Information Systems'President Mike Skiles today announced the company's receipt of a contract
award to install its Polaris automation system at the Washington County Cooperative,Library
Services(Hillsboro,OR).According to Skilcs,GIS will be converting the Cooperative to Polaris
from their current Dynix system.
The contract with Washington County which,with more than one million items, has an
estimated circulation of 4.8 million, among its 270,000 patrons — represents two distinct
milestones for the automation vendor, said Chris Kirby,GIS Director of Marketing.
"To begin with,"said Kirby, "this is our second County system and follows our successful,
initial development partnership with the Montgomery County Library and Information Network
Consortium(MCLINC),in Pennsylvania.Moreover,this is,to date,our largest Polaris contract,
as we'll be installing our software on Washington County's system of 320 workstations." -
Sidles agreed,noting: "We'd always been optimistic,but this success has completely eclipsed
any realistic expectations we'd set for our first year with the product. We had looked at Polaris
to be our lead in a marathon among library automation systems. Instead, we're getting
spectacular and immediate results that are both startling and gratifying; it's reassured us of the
importance and validity of our years of preparatory work."
Gaylord Information Systems(GIS)provides client/server library automation systems with
a full suite of capabilities, and also offers networking,retrospective conversions and database
enhancement services.The telephone number for their Syracuse,NY headquarters is(800) 272-
3414.
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