03/14/1996 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, MARCH 14, 1996 - 7:00 P.M.
TIGARD PUBLIC LIBRARY - PUETT ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER
2. ROLL CALL: BECK_ BUSCH _ HOKLIN
IRWIN _ LEWIS_ MCKAY_ SCHWAB_
3. Approve Minutes of January 1996.
4. Monthly Report for January and February 1996.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Strategic Planning Update.
8. Tigard Goals.
9. Building Expansion Options.
10. Library Board Authority Level.
11. "Internet Room" Tour.
12. Other Business.
13. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL AND LEAVE
A MESSAGE AT THE LIBRARY (684-5886), IF YOU ARE UNABLE TO ATTEND.
Agenda items for future meetings:
hAdocs\connieft-a
TIGARD LIBRARY BOARD
January 11, 1996
MINUTES
Call to Order: 7:02 p.m., by Chair Nancy Irwin.
Roll Call: Larry Beck, Shannon Busch, Lonn Hoklin, Nancy Irwin, Chris Lewis, and
Angus McKay. Guest: George Burgess. Staff: Kathy Davis.
Minutes: Beck moved to approve minutes, seconded by Hoklin.
Reports: December Monthly Report: Director reported the library set a new record of
500,237 items circulated in 1995. Kenny Rogers Corporation donated $250
to the library. In addition, meal coupons will be made available. Kenny
Rogers Corporation will donate 50 cents to the Friends of the Library for
anyone using these coupons. Four volunteers have been selected for the
Friendly Visitors Program to start in January.
Friends of the Library: Conducted annual meeting to select new officers.
They are: George Burgess, President; Yvonne Burgess, Vice-President;
Jean Lindsay, Secretary; and Susan Mueller, Treasurer. In process of
reviewing by-laws. Will hold children's booksale in conjunction with
children's storytimes. Puppet stage is complete with several backdrops.
Voted to provide $300 for printing of brochures in support of upcoming levy.
Sale of Entertainment Books have been successful. Will continue selling
until April. Idea raised to bring in money for library by purchasing
refrigerator magnets stating logo and/or library slogan. Director suggested
a gold library card for patrons who have donated funds to the Friends of the
Library.
CLAB: No report this month.
Internet Update - Review Vision and Process:
Director pointed out some highlights for Internet room. It will be located in
the Study Room, open 18 hours per week with three workstations with
graphics and a good quality laser printer. Room will be monitored by
trained volunteers during all open hours. Director reviewed Internet rule
enforcement policy; patrons will receive an orientation, patrons will fill out a
file card, sticker will be placed on patron's card indicating Internet user, and
users must sign up. Board reviewed procedural use guidelines. Users
violating rules will have access denied. Tentative start date is scheduled for
February 12.
Holiday Decorations and the Constitution:
Director attended session on Constitutional Law pertaining to Holiday
Displays and Programs. Basic overview offered by the presenting attorney
was that any celebration of religious holidays by tax supported businesses
is in violation of State and Federal law. Director stated its role as a public
library is to provide access, diverse viewpoints, ideas, and philosophies.
Director asked Board for their thoughts and ideas regarding displays for
next year's Holiday Season. The library will continue its special programs,
however, decorations and programs offered around "religious-based"
holidays may be contained to one room. Hoklin motioned that the library
move toward a secular view next year regarding Holiday displays and
programs (to the best of the Board's abilities to define "secular"), seconded
by Beck.
Planning Process and Calendar:
Library is organizing a nine-member committee to update the library's three-
year plan. Committee will consist of three staff members, three City
representatives, and three citizens-at-large. Evening meetings are
expected, finishing up in March. Director reviewed planning process and
timetable with Board. Board is in agreement with timetable. Board
members serving on committee are: Angus McKay, Lonn Hoklin, and
alternate, Nancy Irwin.
Other Business: None.
Adjournment: Hoklin moved to adjourn meeting at 8:30 p.m., seconded by Lewis.
cmlbrdmin
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, City Administrator
FROM: Kathy Davis, Library Directorlv5
DATE: February 1, 1996
SUBJECT: Monthly Report, January 1996
• Internet Grant: Training for the Internet Room Volunteers has been completed.
Sharon Brunk of the library staff worked with Martin Bush of WorldStar, Inc., to be
sure the volunteers have the background they need on use guidelines and
troubleshooting. Kudos are deserved by the entire Grant Committee for working
together effectively on a very short timeline to make public access a reality.
Committee Members: Mara Sani, Paula Walker, Diana Lauterbach, Sharon Brunk,
Tony Greiner, Sue Plaisance, Gary Lark, Erik Carter, Katie Hagen, Terri Smith, and
Jean Lindsay.
• Record Breaking Day!: On Sunday, January 7, we checked out items at the rate of
343 per hour - those light wands were smoking!
• New Customer Service: I have asked Paula Walker and Mara Sani to work together
to develop the concept of "floor walkers." These would be primarily circulation staff
people (although they could also be volunteers)whose job it would be to walk through
the public area of the library straightening furniture, tidying up workstations, and
checking with customers to see if they needed help. Customers would then be given
directions to the appropriate section or service area. These individuals could also be
called upon by the Reference Librarians to take people to locations in the stacks or
bring materials to the Reference desk for a customer. These duties would be carried
out by existing personnel.
• Dinosaurs and Snow: The popular "Jurassic Dinosaurs" program scheduled for
Saturday, January 27, was canceled due to snow. The show will be rescheduled.
• Outreach: Children's Librarian, Gary Lark, visited with teen parents at the A.B.L.E.
school to talk about books, child development, and the benefits of reading aloud to
children. Volunteer Coordinator, Jean Lindsay, conducted the first training session
with volunteers for the Friendly Visitor Program. Ten volunteers are now assigned
to this service.
• Inter Library Loan: Our ILL program soared to new heights by checking out the
"Transporter Pad" developed by our Y.A. department for last summer reading
program. The Southern Oregon Historical Society "beamed"the exhibit to Roseburg
for three months to be featured in a special "History of Star Trek" display. (Actually,
it travelled south by pick-up truck, helped on its way by YA Librarian, Sue Plaisance).
• Strategic Planning: Library staff, Board members, and citizens have been selected
to serve on the Library's Strategic Planning Committee. The first meeting will occur
on Monday, February 12, at 7:00 p.m., in the Puett Room.
• Budget for FY 1996/97: Staff really put their collective noses to the grindstone and
got all budget information submitted before the end of January. We may be the first
department to complete the process this year! There are several pieces of equipment
relating to our CD Rom network that will need to be upgraded next year, meaning that
our capital outlay request was larger than anticipated.
• WCCLS: If approved, the new reimbursement formula will bring in excess of
$500,000 more to the library over the next five years than was planned for in the
City's current five-year financial plan. I have asked Bill Monahan to request that
Council consider setting this amount aside as a building fund contingency in the event
that the County-wide capital improvement levy not be successful.
Volunteers:
Volunteer Type Number Hours
Adult 94 841.50
Youth 18 62.50
Adopt-a-Shelf 5 6.75
YART 9 18.00
Library Board 6 9.00
Community Service 1 14.50
Total 133 952.25 5.5 FTE
WORK INDICATORS JANUARY 1996 JANUARY 1995 JANUARY 1994
Adult Materials 26,573 25,398 24,669
Juvenile Materials 20,601 18.404 18.71
Total 47,174 43,802 43,384
Days of Service 27 26 25
Average
Daily Circulation 1,747 1,685 1,735
Hours of Service 271.5 260 268
Materials
Circulated per Hour 174 168 162
Increase in Circulation 7.7% 1% 9.9%
Materials
Added/Withdrawn 1,375/942 863/1,693 850/238
Borrowers Registered 378 445 407
Story Time 537 605 270
(Number of Sessions) (24) (17) (12)
Toddler Time 228 188 86
(Number of Sessions) (10) (8) (12)
Special Programs 75 175 72
(Number of Sessions) (3) (3) (3)
Visitors 18,424 18,956 N/A
(Gate Count divided by 2)
Increase in Visitors 0 N/A N/A
Fines/Fees Collected $4,645.13 $3,939.49 $3,787.00
Gifts Received $ 34.70 $ 18.65 $ 68.44
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0 MEMORANDUM
U
TIGARD PUBLIC LIBRARY
TO: Bill Monahan, City Administrator
FROM: Kathy Davis, Director of Library Service
DATE: March 1, 1996
SUBJECT: Monthly Report, February 1996
Lots of Customers!: Largest circulation day ever occurred the day after the President's Day
closure when almost 3,000 items checked out! Circulation was up 16 percent over February
1995. Average new library card registration is 30 per week. Twice in February we registered
30 per DAY!
Youth Services: Schools are turning to the library for more and more assistance with
research materials. Young Adult Librarian, Sue Plaisance, has requested that we evaluate
the "Teacher Packet" program to see if there might be some way to get help with putting
these packets together. The library loaned 20 packets to the schools in February - each with
up to 30 items. A small group (16) attended the last of this years holiday programs. Chinese
New Year event was held February 17. Sue Plaisance acted as one of three judges for the
annual Fowler Middle School Media Fair. Seven hundred and fifty entries were evaluated.
Children's Librarian, Gary Lark, has kicked off the use of the renovated puppet theater.
"Preview" showings drew 172 people. The official opening will be March 2, at which time
long-time library volunteer and Tigard school teacher, Neva Root, will be honored. This
years Preschool Fair attracted 160 people. Twelve area preschools were represented. This
is the 9th year the library has provided this service.
Technical Services: We continue to have an issue of unacceptable turnaround time in our
Tech. Services area. This work group has attempted to identify possible areas of inefficiency
and some progress has been made. However, in the next month, we will completely
evaluate the current process on a step-by-step basis. Some reassignment of duties may be
necessary.
Computers: Mara Sani and Diana Lauterbach are attending a technical conference in
Arlington, Virginia. Several workshops specific to issues we are currently grappling with are
being offered. One of the most difficult is in determining whether we should upgrade our
existing CD Rom network (a $40,000 proposition) or go to accessing databases over the
Internet (probably half as costly, but still a "cutting edge" service). The "Internet Room" is
running smoothly.
Business Surve : Senior Libr Librarian,an Mara Sani has sent It survey to all Chamber of
Commerce members soliciting information on the types of resources small business owners
are most interested in. The mailing has just gone out, so returns are very light as of this
writing. The library will be hosting a free class on basic investment and strategies in April.
Youth Employment: The library will be looking at creating some summer employment
opportunities for teens this year. Funds would come from "salary savings" so no additional
money would need to be budgeted. A determination on the number of jobs will be made at
the end of April. The library will be hosting two workshops for teens in cooperation with the
Oregon State Employment Division. Each will cover tips on filling out application forms,
writing resumes, and effective interview techniques.
Volunteers: Note that we have added two new groups of volunteers.
Volunteer Type Number Hours
Adult 88 873.50
Youth 14 69.00
Adopt-a-Shelf 2 2.00
YART 9 14.00
Library Board 0 0.00
Community Service 8 53.00
Friendly Visitor 12 20.75
Internet 6 20.00
Total 139 1,052.25 6.07 FTE
J
WORK INDICATORS FEBRUARY 1996 FEBRUARY 1995 FEBRUARY 1994
Adult Materials 24,303 22,478 22,476
Juvenile Materials 21,441 16.958 16,532
Total 45,744 39,436 39,008
Days of Service 26 25 25
Average
Daily Circulation 1,759 1,577 1,560
Hours of Service 260 244.5 248.5
Materials
Circulated per Hour 176 161 157
Increase in Circulation 16.0% 1.1% 2.5%
Materials
Added/Withdrawn 1,372/1,496 725/1,141 712/188
Borrowers Registered 368 337 357
Story Time 529 437 302
(Number of Sessions) (16) (13) (16)
Toddler Time 134 87 69
(Number of Sessions) (6) (4) (9)
Special Programs 367 148 45
(Number of Sessions) (6) (6) (4)
Visitors 18,373 17,203 N/A
(Gate Count divided by 2)
Increase in Visitors 6.8% N/A N/A
Fines/Fees Collected $4,431.84 $3,938.04 $3,308.35
Gifts Received $ 5.60 $ 6.95 17.18
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To: Cooperative Library Advisory Board
Professional Advisory Board
From: Peggy Forcier, Cooperative Library Services Manager
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Re: FY96-97 Payments; FY94-95 Expenditures; OLA Comparisons
Date: January 12, 1996
Public Library Services Agreement - payments for FY96-97
Attached is a copy of the chart listing circulation payments for FY96-97.
The total figure on the right hand side of the page includes circulation
reimbursement, reference materials grants and open hours grants.
Public Library Expenditures in Washington County in FY94-95
Also attached is a summary of the public library expenditures in our county
for last fiscal year with a breakdown showing the portion that comes from
the Cooperative's levy and from other sources.
Washington County libraries compared to OLA Standards for FY94-95
The third attachment is a copy of the charts prepared annually which
compare Washington County public libraries with the Oregon Library
Association standards for adequacy and excellence.
This year, for the first time, we have included information for Outreach
where it seemed appropriate (staff, collection, expenditures and square
footage). The Outreach program is assigned a portion of the County's service
population and including that program takes into account service to all
County residents.
We have also included data for the rest of the programs the Cooperative
funds to support local libraries and library activities (Administration,
Automation, Courier and Reference). Adding information related to these
programs is intended to provide a more accurate picture of the countywide
totals. If you have any suggestions for making these annual comparisons
more useful, feel free to share them with me.
Mail: PO Box 5129, Aloha, OR 97006 • Location: 17880 SW Blanton St.,Aloha, OR 2 (503) 642-1544, Fax 591-0445, TDD# 642-2724
CALENDAR YEAR CIRCULATION FOR 1995 AND
REIMBURSEMENT FOR FY96-97
1995 Total Reimbursable Net ILL Adjusted Reimbursement Reference Open Hours Total
Circulation Circulation * Adjustment Circulation for FY96-97 Grant Grant
(adj. circ. X rate**)
BANKS 19,168 19,126 (2,615) 16,511 $30,050 $1,000 $5,250 $36,300 •
BEAVERTON 1,205,817 1,202,085 3,104 1,205,189 $2,193,444 $12,000 $21,000 $2,226,444
CEDAR MILL 588,225 587,410 5,385 592,795 $1,078,887 $6,000 $15,750 $1,100,637
CORNELIUS 19,491 18,231 3,211 21,442 $39,024 $1,000 $0 $40,024
FOREST GROVE 211,597 203,566 5,377 208,943 $380,276 $2,000 $15,750 $398,026
GARDEN HOME 23,762 23,612 0 23,612 $42,974 $1,000 $5,250 $49,224
HILLSBORO 535,655 529,336 (23,915) 505,421 $919,866 $5,000 $21,000 $945,866
TANASBOURNE 490,254 489,231 9,552 498,783 $907,785 $5,000 $15,750 $928,535
SHERWOOD 41,025 40,068 (680) 39,388 $71,686 $1,000 $5,250 $77,936
TIGARD 500,237 497,454 3,463 500,917 $911,669 $5,000 $21,000 $937,669
TUALATIN 193,330 191,967 11,286 203,253 $369,920 $2,000 $21,000 $392,920
WEST SLOPE 146,811 146,792 (3,070) 143,722 $261,574 $1,000 $15,750 $278,324
WILSONVILLE NA NA NA NA $34,871 *** NA NA $34,871
TOTALS 3,975,372 3,948,878 11,098 3,959,976 $7,242,027 $42,000 $162,750 $7,446,777
These figures do not include the"make whole"adjustment.
* Total circulation less loans to libraries outside Washington County, patrons outside MIX counties, and in-library use.
** Rate = $1.82 per circulation
*** 94%of taxes collected in the Washington County portion of the City of Wilsonville (estimated)
i
Public Library Extenditures in Washington 000unty - FY94-95
FY94-95 Local WCCLS Levy %from
Expenditures Funds Funds WCCLS Levy
Public Libraries:
Banks* $33,809 $6,537 $27,272 80.66%
Beaverton $2,808,744 $929,233 $1,879,511 66.92%
Cedar Mill* $801,310 $108,500 $692,810 86.46%
Cornelius $73,774 $12,160 $61,614 83.52%
Forest Grove $445,332 $83,265 $362,067 81.30%
Hillsboro &Tanasbourne* $1,696,436 $296,134 $1,400,302 82.54%
Sherwood $93,801 $27,080 $66,721 71.13%
Tigard $1,106,426 $375,635 $730,791 66.05%
Tualatin* $682,422 $380,743 $301,679 44.21%
West Slope $183,536 $9,177 $174,359 95.00%
Wilsonville (for taxes collected in their city) $20,000
Total -all libraries $7,925,590 $2,228,464 $5,717,126 72.14%
*Some libraries have expenditures that are significant to their budgets and yet not common to all:
Banks-$17,753 rent,Cedar Mill-$65,000 rent;Tanasbourne-$67,259 rent;Tualatin-$124,215 gen.fund reimbursement
Other levy funded services/activities:
Administration (including County cost allocation[$80,882],
Aloha bldg costs, PR&library development) $261,193
Automation $480,363
Courier $78,412
Metropolitan Interlibrary Exchange (MIX) $140,352
Outreach $254J44
,
Reference ($46,680 telephone reference included with Beaverton $120,314
&$60,000 MIX reference included with MIX costs)
Youth Services (plus$6,230 paid to Cedal Mill for Youth activities) $34,672
Total -all other levy funded serviceslactivities $1,369,450
Total Local Funds $2,228,464 23.92%
Total Levy Funds $7,086,576 76.08%
($15,714 in local support for BAL&WSL not shown here as levy funds but are part of WCCLS budget.)
TOTAL SPENT ON PUBLIC LIBRARY SERVICE $9,315,040
1/11/96
LIBRARY COMPARISON WITH OLA STANDARDS FOR FISCAL YEAR 1994-1995 -PAGE 1
OLA
Service Hours of OLA OLA Service Current Minimum
Pop. Service Adequate Excellent Pop. Sq.Ft. Sq. Ft.
Banks 1,767 22.00 30 50 Banks 1,767 2,230 3,000
Beaverton 108,816 65.75 55 72 Beaverton 108,816 19,000 65,290
Cedar Mill 45,855 58.00 50 65 Cedar Mill 45,855 15,400 34,391
Cornelius 7,085 24.00 45 65 Cornelius 7,085 2,500 5,314
Forest Grove 21,571 60.00 50 65 Forest Grove 21,571 11,000 16,178
Hillsboro 59,725 56.00 55 72 Hillsboro 59,725 15,000 35,835
Sherwood 5,215 21.50 45 65 Sherwood 5,215 3,500 3,911
Tanasbourne 32,561 56.00 50 65 Tanasbourne 32,561 5,600 24,421
Tigard 45,792 65.00 50 65 Tigard 45,792 11,700 34,344 •
Tualatin 19,364 40.00 50 65 Tualatin 19,364 8,667 14,523
West Slope 10,614 46.00 50 65 West Slope 10,614 3,000 7,961
Outreach 1,136 NA NA NA Outreach 1,136 1,500 3,000
Admn/Auto/Cour/Ref NA 3,500 NA
Total 359,501 514.25 530 714 Total 359,501 102,597 248,168
Service Total OLA OLA Service Magazine OLA
Pop. Holdings Adequate Excellent Pop. Subscrip. Adequate
Banks 1,767 10,321 10,200 20,400 Banks 1,767 40 27
Beaverton 108,816 271,211 228,514 348,211 Beaverton 108,816 1135 816
Cedar Mill 45,855 107,793 95,210 144,565 Cedar Mill 45,855 333 344
Cornelius 7,085 19,066 21,755 36,425 Cornelius 7,085 35 106
Forest Grove 21,571 97,073 44,642 89,284 Forest Grove 21,571 288 213
Hillsboro 59,725 111,671 124,450 189,175 Hillsboro 59,725 338 448
Sherwood 5,215 17,627 16,145 27,075 Sherwood 5,215 38 78
Tanasbourne 32,561 59,632 68,622 104,683 Tanasbourne 32,561 246 244
Tigard 45,792 97,349 95,084 144,376 Tigard 45,792 612 343
Tualatin 19,364 86,951 40,228 80,456 Tualatin 19,364 181 194
West Slope 10,614 21,092 22,728 45,456 West Slope 10,614 105 106
Outreach 1,136 13,154 10,200 20,400 Outreach 1,136 NA NA
Total 359,501 912,940 777,778 1,250,506 Total 359,501 3,351 2,919
Source: Oregon Public Library Statistical Reports for the Fiscal Year Ending June 30, 1995, as submitted by member libraries.
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i
LIBRARY COMPARISON WITH OLA STANDARDS FOR FY 94-95 -PAGE 2
Total
Service Staff OLA OLA Service Library OLA OLA
Pop. with MLS Adequate Excellent Pop. Staff Adequate Excellent
Banks 1,767 0.000 0 1 Banks 1,767 0.625 1.0 2.0
Beaverton 108,816 11.500 9 18 Beaverton 108,816 43.500 36.3 54.4
Cedar Mill 45,855 5.000 4 6 Cedar Mill 45,855 18.000 18.3 22.9
Cornelius 7,085 0.000 1 2 Cornelius 7,085 1.400 3.5 7.1
Forest Grove 21,571 2.000 2 4 Forest Grove 21,571 10.000 10.8 14.4
Hillsboro 59,725 7.343 6 8 Hillsboro 59,725 22.058 19.9 29.9
Sherwood 5,215 0.000 1 2 Sherwood 5,215 2.000 2.6 5.2
Tanasbourne 32,561 4.638 4 6 Tanasbourne 32,561 12.813 13.0 16.3
Tigard 45,792 2.500 4 6 Tigard 45,792 22.500 18.3 22.9
Tualatin 19,364 2.000 2 4 Tualatin 19,364 11.080 9.7 12.95
West Slope 10,614 1.000 2 4 West Slope 10,614 4.200 5.3 7.1
Outreach 1,136 1.000 NA NA Outreach 1,136 4.870 NA NA
Adnui/Auto/Cour/Ref NA 5.200 NA NA Admn/Auto/Cour/Ref NA 12.425 NA NA
Total 359,501 42.181 35 61 Total 359,501 165.471 139 195
Library OLA OLA Library OLA OLA
Service Operating Adequate Excellent Service Operating Adequate Excellent
Pop. Expenditures 1994$ 1994$ Pop. Expenditures 1995$** 1995$**
Banks* 1,767 $33,809 $37,000 $62,000 Banks* 1,767 $33,809 $38,480 $64,480
Beaverton 108,816 $2,808,744 $1,741,056 $2,720,400 Beaverton 108,816 $2,808,744 $1,810,698 $2,829,216
Cedar Mill* 45,855 $801,310 $733,680 $1,238,085 Cedar Mill* 45,855 $801,310 $763,027 $1,287,608
Cornelius 7,085 $73,774 $113,360 $240,890 Cornelius 7,085 $73,774 $117,894 $250,526
Forest Grove 21,571 $445,332 $345,136 $668,701 Forest Grove 21,571 $445,332 $358,941 $695,449
Hillsboro 59,725 $1,100,817 $955,600 $1,612,575 Hillsboro 59,725 $1,100,817 $993,824 $1,677,07,
Sherwood 5,215 $93,801 $83,440 $177,310 Sherwood 5,215 $93,801 $86,778 $184,402
Tanasbourne* 32,561 $595,619 $520,976 $879,147 Tanasbourne* 32,561 $595,619 $541,815 $914,313
Tigard 45,792 $1,106,426 $732,672 $1,236,384 Tigard 45,792 $1,106,426 $761,979 $1,285,839
Tualatin* 19,364 $682,422 $309,824 $600,284 Tualatin* 19,364 $682,422 $322,217 $624,295
West Slope 10,614 $183,536 $169,824 $329,034 West Slope 10,614 $183,536 $176,617 $342,195
Outreach 1,136 $254,144 NA NA Outreach 1,136 $254,144 NA NA
Admn/Auto/Cour/Ref NA $1,115,306 NA NA Admn/Auto/Cour/Ref NA $1,115,306 NA NA
Total 359,501 $9,295,040 $5,742,568 $9,764,810 Total 359,501 $9,295,040 $5,972,271 $10,155,402
*Some libraries have expenditures that are significant to their budgets and yet not common to all: 1/12/96
Banks-$17,753 rent; Cedar Mill-$65,000 rent;Tanasbourne-$67,259 rent; Tualatin-$124,215 general fund reimbursement
**Includes an inflation factor of 4%
PROPOSAL FOR SERVICE ENHANCEM4E?T
The Goal:
To Become a Cultural Focal Point for the Tigard Community.
"Cultural": Any of the subjects of the Humanities including art, literature, music,
history, philosophy, government, anthropology, etc.
Who?•
• Any non-profit organization based in Tigard that provides cultural enrichment
opportunities for Tigard citizens Opportunities must be for the benefit of the community
at large (as opposed to being limited to organization members).
• Individuals interested in creating such a non-profit group who can demonstrate (by
means of written petition) that at least 100 (?) residents believe the proposed
organization would be of value to the community.
What?:
The library would oversee the organization of any interested groups. Assistance could be
offered by maintaining and mailing lists of members, copying and sending out minutes,
coordinating volunteers for projects between groups and publicizing cultural events through
quarterly (?) Cityscape articles.
Staff Imoacts:
Responsibility for meeting with groups would be shared by library managers and Volunteer
Coordinator. Additional clerical duties would be handled by Library Secretary, word
processing, and volunteer assistance. (Clerical help would be added to budget in future
after need is determined).
Other Costs:
There may be added insurance costs. Budget for "special projects" (such as construction
of stage at Cook Park and re-roofing Tigard House) would come from a set percentage of
annual City (?) or Library (?) budget. Citizens could also have the option of making
donations to the library (through the Friends?)for specific cultural applications.
Decision Making:
"Arts Board" -citizen board would make recommendations to library staff.
Local Models:
City of Eugene and City of Tualatin each have variations of this relationship with cultural
and/or recreational activities.
Draft Goals from the
City Council Meeting of February 6, 1996
1. Resolve the Issue of the authority of both the PC and CITs.
2. Complete triangle rezoning and transportation elements in 1996. (Includes
Toolbox, design, transportation system, multi (mixed) use zoning, etc.)
3. Complete 99W analysis, adopt findings and design standards.
4. Rewrite the Development Code.
5. Complete long-term water supply; secure long-term water source.
6. Create a Sewer Extension program.
7. Develop long-range and short-term space plans and evaluate funding
alternatives.
8. Develop a plan to address the problems of Tigard's homeless.
9. Finalize long-range plans for Cook Park.
10. Develop IGA with Washington County for areas in our UGB.
11. Develop Annexation policy especially for island areas.
12. Update Planning Fees.
13. Promote use of Metro Greenspaces funds for the Tualatin River and Fanno
Creek.
14. Evaluate use of traffic calming devices for S.W. North Dakota
15. Consider issues of Affordable Housing.
16. Participate in the Youth Center study (of private interest groups), consider
the results, and determine City position on developing a youth center.
17. Support passenger rail service planning through Tigard.
18. Reevaluate the City's street light policy.
19. Define and develop Tigard's approach to working/dealing with Metro.
0 •
20. Improve media relations.
21. Conduct Visioning process.
22. Develop City's direction for the Downtown Area.
23. Develop measurements for our goal compliance. (Quarterly update of goal
compliance).
24. Integrate Council into City Computer system (e-mail, packet information,
Internet). Training for Council.
25. Develop a neighborhood traffic management program.
26. Develop a long-range plan for development and maintenance of city streets.
27. Develop long-term computer system (hardware, software). Public access to
information.
28. Conduct Charter review for November '96 election.
29. Investigate feasibility of contracting for water meter reading (as model for
comparing internal cost and contracting out.
30. Explore the development of an Employee Wellness Program.
f:11og i nlcathylgoa Is206.96
INFORMATION SUMMARY CHART FROM
COMMUNITY DEMOGRAPHICS AND LIBRARY STATISTICS
February 26, 1996
Issue/Major Finding: Impact? Opportunity? Possible Library-Action
• Homeless population. * More visible presence in community. • Public awareness/education on •
• "Complaints." homeless issue.
• Diverse clientele with issues new to • Staff training.
library staff. . Work to develop "appropriate
• behavior" rules. •
• More students in schools/no Not enough materials to meet student • Develop relationship with parents. School visits.
growth in school facilities. needs; more students in library; need PTA meeting.
for more seating; need for more subject • •
spec. materials; Librarians doing more
"teacher packets."
• More children "in care" Children may not be able to access • •
(daycare/preschool facilities) library materials and programs; limited
figure has doubled in three years. exposure to quality picture books; and • •
reading aloud.
• Large groups wanting to come to story • •
programs, etc.
• Adults (18-65) largest customer Most 40+ - population is aging. • Develop stronger relationship with .• Contact business.about "sponsored -
base. area businesses. advertising" in papers - promote
• • Voters! adult programs.
• Volunteers. • Broaden adult program offerings.
• 0 Public Access TV for community
interest program.
• Classes geared to seniors, financial
planning, health issues, travel, etc.
* Not from statistics/communication from Kim Brown, Interfaith Outreach
Issue/Major Finding: Impact? Opportunity? Possible Library Action
• Ethnic blend increasing. • Non-English speaking library users. Coordinate with program at Senior
• Center to have bi-lingual volunteer
• available for library orientation at
• specific times.
• Increased user population. • Not enough seating, long lines at peak • • Revisit open hours - are they the
use times. most convenient times?
• Shortage of certain materials: • •
bestsellers, videos, CD's, assigned
subjects. 0 •
• Crowded children's programs -
especially summer programs.
• Square footage inadequate for • Unable to add new materials without • Focus on essential services (cut • Work with private builder?
customer base. withdrawing equal number of items. superfluous or peripheral activities • Lease/option.
• Cannot add staff that could provide that take up space - ex: • Move library to existing building.
additional assistance. accepting donated materials). • County-wide capital improvement
• No dedicated program space. • Look for more efficiencies. levy.
• • Consider innovative approaches • City bond?
such as telecommuting - is it •
• feasible?
• New/Changing Technology. • Customers confused. Libraries "safe" (comfortable) •
• Traditional users feel by-passed. environment for learning.
• Cost. Librarians as information guides. •
• Access. "Partnering" with other agencies
for training.
• Need for Ed/Rec. Services in • Citizens go elsewhere. • Focal point for community to act • Explore telecom classes.
community. 0 as "broker/provider" of • Public access TV?
opportunities. •
• Transportation. Young, elderly, handicapped access 0 Friendly Visitor Program.
limited. • Outreach.
Please feel free to add other issues or mayor findings from statistical information.
2.36.040--2.36.060
the mayor, subject to confirmation by the city council,
shall appoint a new member to serve for the duration of the
unexpired term.
(3) No person may serve more than two full consec-
utive terms on the library board, notwithstanding prior
appointment to an unexpired term. After a one-year inter-
val, a former member who had served two terms may be reap-
pointed.
(4) Members of the library board shall receive no
compensation.
(c) Meetings. The library board shall meet at
least six times a year and every meeting of the board shall
be publicized in advance and shall be open to the public.
(d) Officers. The library board shall, at its
first meeting after July 1, 1977, and at least annually
thereafter elect a chairman and a chairman pro tem. The
chairman shall preside over the meetings of the board. The
head librarian, or his authorized designee, shall serve as
secretary to the library board and shall keep accurate
records of all board meetings which records shall be made
available to the city administrator, city council and in-
terested public upon request. (Ord. 84-35 551, 2, 1984:
Ord. 77-57 51, 1977: Ord. 72-30 S31 1972) .
2 .36.040 Board--Responsibilities. The library board
shall have the following responsibilities:
(1) To represent the library needs of the community
and communicate those needs to the city council;
(2) To recommend library policies as deemed desirable
in the operation and utilization of library facilities to
the council;
(3) To encourage and support active volunteerism in
support of the use and improvement of library facilities;
(4) To advise, as the council may request, in
furtherance of the goal to provide the best library service
to the public as possible within the constraints of avail-
able resources, space and manpower. (Ord. 91-20 §1, 1991:
Ord. 77-57 §2, 1977: Ord. 72-30 §41 1972) .
2 .36.050 Donated funds. All funds donated to the
city for library purposes shall be subject to the same
rules, regulations and expenditure control as applicable to
appropriated funds; provided, however, that such donated
funds shall be accounted for under the caption of "public
library donations, " and such funds shall be subject to
expenditure only for the purposes for which donated, except
that funds received from donors without specific limita-
tions as to use may be used for general library purposes.
(Ord. 72-30 S5, 1972 ) .
2 .36.060 Fees . (a) Users and patrons who reside in
or have their business in the city limits of Tigard shall
28 (Tigard 7/15/91)
CITY OF TIGARD, OREGON
ORDINANCE NO. 91-00
AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE (TMC) , CHAPTER 2.36.040,
OUTLINING THE LIBRARY BOARD RESPONSIBILITIES AND SETTING AN EFFECTIVE
DATE.
WHEREAS, the Tigard Library Board has reviewed the Library Policy Manual
which includes reference to TMC 2.36.040 - Board Responsibilities; and
WHEREAS, the City Council has reviewed the changes proposed by the
Library Board to restate the duties and responsibilities of the Board;
and
WHEREAS, the Council is in agreement with the Board's recommended
changes which will more accurately reflect the duties of an advisory
board and how the Board carries out its' responsibilities.
THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: Tigard Municipal Code Chapter 2.36.040, Board--
Responsibilities, is amended as outlined in the attached
Exhibit "A. "
SECTION 2: This ordinance shall be effective 30 days after its
passage by the Council, approval by the Mayor, and
posting by the City Recorder.
PASSED: By Una n i my u S vote of all Council members present
after being read by number and title only, this 10*
day of _, 1991.
wv&jzj=��
U Ca in Wheatley,, City Record
APPROVED: This day of ;/ 1991.
Gerald R. Edwards, Mayor
Alp ve
d as to foo
y �Lttorne
I�JA4_ I� l
Date1
ORDINANCE NO. 91-
Page 1
0 0
EXHIBIT "A"
The Tigard Municipal Code Chapter 2.36.040 currently reads as follows:
2.36.040 Board -- ResRgnsibilities. The library board shall have
the following responsibilities:
(1) To advise the city administrator and city council of findings
and concerns relating to the management, control and operation of city
library facilities;
(2) To formulate for recommendation to the city council, rules,
regulations and policies as deemed desirable for the governance,
maintenance of order, safety, operation and utilization of library
facilities and to monitor the application of all adopted rules,
regulations and policies;
(3) To monitor the operation of the library for the purpose of
identifying any deficiencies in the level of service being provided to
the public and to recommend to the city administrator and city council
appropriate remedial actions where deficiencies are fund to exist;
(4) To make recommendations to the budget officer regarding
financial needs of the library during the preparation of the annual
budget;
(5) To encourage and support active volunteerism in support of the
use and improvement of- the library facilities;
(6) To ascertain the library needs of the community and to present
to the city council evaluations and recommendations to present to the
city council evaluations and recommendations regarding needs and desires
as expressed by library patrons;
(7) To perform such other duties and to provide such other advice
as the council may request from time to time in furtherance of the goal
of providing the best library service to the public as is possible under
the constraints of available revenue, space, manpower and other public
resources.
The foregoing wording shall be replaced in its entirety with the
following:
2.36.040 Board -- Responsibilities. The library board .shall have
the following responsibilities:
(1) To represent the library needs of the community and
communicate those needs to the City Council;
(2) To recommend library policies as deemed desirable in the
operation and utilization of library facilities to the Council;
(3) To encourage and support active volunteerism in support of the
use and improvement of library facilities;
(4) To advise, as the Council may request, in furtherance of the
goal to provide the best library service to the public as possible
within the constraints of available resources, space and manpower.
H:\login\cathy\library
ORDINANCE NO. 91-
Page 2