07/11/1996 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, JULY 11, 1996 - 7:00 P.M.
TIGARD PUBLIC LIBRARY - PUETT ROOM
13125 SW HALL BLVD.
TIGARD, OREGON
1. CALL TO ORDER
2. ROLL CALL: BECK_ BUSCH _ HOKLIN
IRWIN _ LEWIS_ MCKAY_
3. Approve Minutes of June 1996.
4. Monthly Report for June 1996.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Web Site Viewing.
8. Review Strategic Planning Document.
9. Collection Development Plan.
10. Board Vacancy.
11. Update on County-Wide Construction Levy.
12. Other Business.
13. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL AND LEAVE
A MESSAGE AT THE LIBRARY (684-5886), IF YOU ARE UNABLE TO ATTEND.
Agenda items for future meetings:
hAdocs\connie\Iib-a
TIGARD LIBRARY BOARD
June 13, 1996
MINUTES
7:00 to 7:45 p.m. Liz Newton, Assistant City Administrator, conducted Ethics training for
the Library Board. Newton handed out the Oregon Governmental
Standards and Practices Law Training Manual and answered questions.
Call to Order: 7:46 p.m., by Vice-Chair Lonn Hoklin.
Roll Call: Larry Beck, Shannon Busch, Lonn Hoklin, and Angus McKay. Staff: Kathy
Davis.
Minutes: McKay moved to approve May minutes as presented, seconded by Beck.
Motion passed unanimously.
Reports: May Monthly Report: Circulation was up 13.5 percent. This month was the
fourth month this fiscal year that increases have exceeded 10 percent
compared to fiscal year 94/95 where increases remained below 10 percent
the entire 12 months. The Internet Room is now available 18 hours per
week. The Internet Committee has evaluated use patterns and taken
comments from Internet monitors to find a schedule to accommodate more
users while still retaining the room for meetings. Intergovernmental
Agreement with Metzger Park for the Recreational Round-Up program will
be put on hold until next summer due to fee discussions and the lack of
locating qualified instructors. The Spring Library Business Information
brochure has been mailed to local businesses. This brochure gives the
latest hot titles and miscellaneous business information. Tigard Times
wrote up article on the Library's Friendly Visitors program. Still working out
sign-up procedures. Children's Summer Reading Program is underway
revolving around an Olympic theme. Young Adult Reading Program's
theme is Great Adventures. Prizes have been donated by several local
businesses again this year. Volunteer hours were up.
Friends of the Library: Susan Mueller reported the Saturday morning
booksales have started up again in conjunction with the Farmer's Market.
Donation bookdrop is now ready to receive donations. It is set up at the
Niche building. Fiscal year end receipts came close to $11,000. They
received over $4,000 from book sales and the Friends gave the library over
$5,000 for projects.
CLAB: Director gave brief overview of why an additional committee was
formed to come up with the formula where all 13 participating libraries could
receive a fair distribution of funds from the Capital Improvements Levy.
Director passed out the Capital Construction Fund Distribution $125/$160
formula table for each library and reviewed with Board in great detail. The
formula was derived from two basic needs: the percentage of customers
outside each library's base service area and how much money is needed
for each library to reach the standard square footage per OLA standards.
Board made comments to format of handout and asked several questions.
Discussion continued. Director noted that all City Administrators and library
representatives will meet to discuss the new formula.
Construction Levy: Discussed under CLAB report.
Amber Foods Building:
An offer has been made on the building and the City has been contacted
regarding an agreement to use the building as a tenant. This building is still
a viable option for the future location of a City department.
Other Business:
Mara Sani, Senior Librarian, made corrections and updates to the
Collection Development Policy for Library Board approval. Changes were
made to the overview and mission statement. Busch moved to table the
approval of the Library's Collection Development Policy until the July
meeting, seconded by McKay. Motion passed unanimously.
Web Page Viewing:
Web Page was not viewed during this meeting.
AdJournmen : 9:00 p.m.
h:\docs\r,onnie\brdmin.doc
MEMORANDUM
TIGARD PUBLIC LIBRARY
TO: Bill Monahan, City Administrator
FROM: Kathy Director of Libra Service
Davis, Library
DATE: July 8, 1996
SUBJECT: Monthly Report, June 1996
Library use took an unexpected downturn in June that correlated directly with the advent
of sunny weather. Customer visits were down 11 percent compared to June 1995.
Attendance at children's summer reading events and registration for the summer program
are up from 1995 however, so I anticipate overall library use will rebound at a healthy rate
in July.
• The Library Web Page is "up" and available at http://www.ci.tigard.or.us/tplmain.htm.
The first step in creating a City-wide web site has been completed. The mission of the
site will establish a "base level" of expectation for each department to provide on-line
information about what services are available and who to contact. Departments may
exceed this minimum expectation if resources are available.
1,088 new items were added to the library in June. 1,048 had to be removed to make
space. This is a serious issue which we will need to contend with through the addition of
space-saving furnishings and display units until more square footage is available.
20 new reference products were added in the CD Rom format. We are hoping to be able
to eliminate one entire nine foot bookcase by replacing paper copy resources with
electronic ones.
• Reading Programs Both Teen and Children's Summer Reading Programs are showing
registration exceeding that of 1995 by the same date. The special event scheduled on
June 27 drew more than 325 attendees!
• Adult Programs: A financial investment class was held in June. July t4rough September
the following classes will be offered, highlighting library resources: Tombs of China
lecture presented by the Portland Art Museum; "How to Purchase a Computer,"
presented by the Portland Computer Center; "How to Purchase a Home." These
programs are all free and conducted by experts from the greater Tigard area.
• Resignation: Jack Schwab resigned from the Library Board as he is moving out of the
area.
Volunteers: Added 10 more volunteers this month.
Volunteer Type Number Hours
Adult 97 833.00
Youth 13 42.25
Adopt-a-Shelf 4 4.25
YART 7 7.00
Library Board 4 8.00
Community Service 5 68.50
Friendly Visitors 5 27.00
Internet 13 66.75
Total 148 1,056.75 = 6.10 FTE
r;
WORK INDICATORS JUNE 1996 JUNE 1995 JUNE 1994
Adult Materials 22,674 24,282 22,625
Juvenile Materials 20,109 18.847 18.581
Total 42,783 43,129 41,206
Days of Service 27.5 28 28
Average
g
Daily Circulation 1,556 1,540 1,472
Hours of Service 271.5 279 283
Materials
Circulated per Hour 158 155 146
Increase in Circulation -3.1% 4.7% .8%
Materials
AddedNVithdrawn 1,252/1,048 936/642 1,045/459
Borrowers Registered 364 369 315
Story Time 340 418 262
(Number of Sessions) (10) (10) (13)
Toddler Time 0 0 0
(Number of Sessions) (0) (0) (0)
Special Programs 485 383 395
(Number of Sessions) (2) (3) (5)
Internet Users 62 N/A N/A
Visitors
(Gate Count divided by 2) 15,893 17,862 N/A
Increase in Visitors -11.0% N/A N/A
Fines/Fees Collected $4,188.35 $4,038.69 $3,858.36
Gifts Received $27.00 $13.05 $7.09
h:\docs\connie\kdmthrpt