07/13/1981 - Packet -
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TMARD
LIB
KJBLrw�� 6�-RAR95,1Y
12568 SW Main•Tigard, Or.97223 AGENDA July 13, 1981
1. Call to Order
2. Elect New Chairman
3. Reports
a. Minutes - June 8, 1981
b. Monthly Report for June, 1981
c. Friends of the Library Building Committee
4. New Business
a. Public Annual Meeting
5. Information Items
a. Legislative Update on HB2679 and HB2823
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TMARD
LIBRARY
PUBLICPhone 639-9511
12568 SW Main•Tigard, Or. 97223 MINUTES Tigard Library Board June 8, 1981
Call to Order The regular meeting of the Tigard Library Board was called to
and Roll Call: order by Chairman Betsy Chick at 7:08 PM, June 8, 1981.
Excused: Jean Carlisle. Guest: Mary Lou Belknap-Jones.
Reports: Minutes of the previous meeting were approved as circulated.
Mary Lou Belknap-Jones, chairman of Washington County People for
Libraries Committee, made a brief presentation regarding the RAIN
Ballot Measure (Regional Automated Information Network) levy which will be on the
for RAIN June 30 ballot. She talked briefly on plans for local postcard
parties and telephone trees, asking the Board's participation and
support. Betsy Chick said that she would locate a chairman for
the telephone trees; Terri Zagone said that she would organize
the postcard party. There will be a meeting of the People for
Libraries committee on June 16, 1981, 7:00 PM, Beaverton City
Library.
Librarian reviewed the monthly report. There was some discussion
regarding the 1981-82 budget and the state aid per capita issue
in relationship to the community libraries. Madalyn Utz, Chairman
of the Friends of the Library Building Committee, reported that the
Book and Bake Sale brought in $195.32 for baked goods, $246 for
books and $86 for donation to building fund for a total of $527.
Old Business: Terri Zagone reported on the book Peaches, by Dindja McCannon.
Following discussion by Board members, Terri moved that the book
Book Complaint Peaches by Dindja McCannon be left on the shelf and so advise
Dolores J. Miller of the Board's action. Motion was
seconded and carried unanimously.
Information Items: Librarian reported that HB2679, dealing with privacy of Library
records, has passed both houses. HB2823, which would authorize
library taxing districts, is still being considered and prospects
for passage are optimistic.
Librarian informed members that word had been received indicating
that King City plans to organize a library. Librarian was directed
to get more information on the matter.
Executive Session: The Library Board recessed and went into executive session under
ORS192.660(2)(A). Relocation of the library was discussed.
The Board reconvened its regular meeting. Dick Bendixsen moved
that the Board Chairman write a letter to City Council conveying
the Board's views regarding locating the Library in the Crow
Building. Motion was seconded and carried unanimously.
Meeting adjourned 9:50PM.
Respectfully e./.��submitted,
/ubmi t t e d,
16444, 6�liW g
Irene Ertell
City Librarian
Approved:
Approved as corrected:
TIORDI"BRARY
KJBLICPhone 639-9511
12568 SW Main•Tigard, Or. 97223 MEMORANDUM July 13, 1981
TO: LIBRARY BOARD
CITY COUNCIL
FROM: CITY LIBRARIAN
SUBJECT: MONTHLY REPORT, June 1981
1. Administration:
a. Library Board held its regular meeting on June 8. Minutes are attached.
b. Librarian worked as member of by-laws revision committee for Washington County
Cooperative Library Services (WCCLS).
C. Librarian attended meeting of the Tigard branch of American Association of
University Women and made a presentation on the WCCLS RAIN system (computerized
circulation system).
d. At a meeting of the Citizens' Advisory Board on June 10, the Board approved
a measure for distribution of State Aid money for Washington County. The measure would
establish a grant up to $1,000 for community libraries for special projects which meet
state guidelines for expenditure. The remainder is to be spent by the county (WCCLS)
for the benefit of all libraries in the county. This recommendation will go to the
Board of County Commissioners for their study and approval.
e. The RAIN system was defeated at the June 30 election. There are no plans to
place the issue before the voters in the near future.
2. Personnel:
a. Volunteer hours totaled 110.5 for a daily average of 4.2.
b. Persons doing community service worked a total of 24 hours.
C. Sandra Thorne, former permanent part-time employee, is working temporary
part-time for summer months.
3. Statistics:
a. Circulation 9770 (376 per day)
Books 9273 Magazines 262
Adult 6155 Audio-Visual 189
Juvenile 3041 Other 44
ILL 77
b. User cards 224; in-town 116 -- out-of-town 108.
C. Story hours 86 total; 11 average.
d. Materials added 364.
e. Materials withdrawn 770.
f. Money received:
Fines $37.49
Lost Books $76.20
Misc. Replacement $9.75
Donations $1.00
', Tika'rd Public Library - Monthly Report, June 1981 - page 2
4. Friends of the Library:
a. Friends of the Library Building Committee held its Bake and Book Sale on
June 6, at the Oddfellows Hall. After expenses, the sale put $527 into the
Building Fund.
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TIGARD
LIBRARY
PUBLIC Phone 639-9511
12568 SW Main■Tigard, Or. 97223
June 11 , 1981
HAND DELIVERED
Mayor Wilbur Bishop
Tigard City Hall
Tigard, Oregon
Re: Proposed Relocation of Tigard Library
Dear Mayor Bishop:
It was the decision of the Board at our regular meeting on
June 8th to contact the City immediately with regard to the acqui-
sition of the Crowe Building as a Civic Center which would include
housing of library facilities. Newspaper accounts have not, to date,
addressed the many issues that are of interest and/or concern to our
Board.
For example, will a professional library planner be consulted
before a decision is made to acquire the building? The Board has in
its possession a study which is based on a careful professional
analysis of library needs, both current and projected. The Needs
Statement provided in this study would be of value to Council during
its deliberations. It should certainly be incorporated in the very
early stages of planning.
In addition, it is our desire that a member of our Board be
appointed to take an active advisory role in planning as provided for
in Section 2.36.040 of the Municipal Code. We assume that the City
Librarian will also be involved as a Department Head.
We look forward to the opportunity of providing assistance and
support to any project which we feel will meet the library needs of
this community.
Sincerely yours,
Betsy Chick, Chairman
Tigard Library Board
cc : Council Members
Acting City Administrator