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05/11/1981 - Packet TIGARD LIBRARY PUBLIC Phone 639-9511 12568 SW Main•Tigard, Or. 97223 AGENDA May 11, 1981 1. Call to Order 2. Reports a. Minutes 'ori-, 1981 b. Monthly Report for April, 1981 C. Friends of the Library Building Committee 3. Information Items a. Budget 1981-82 b. Personnel Recruitment c. Computerized Circulation System d. Confidentiality of Library Records e. Book Complaint T16ARD LIBRARY KJBLICPhone 639-9511 12568 SW Mein•Tigard, Or.97223 MINUTES Tigard Library Board April 13, 1981 Call to Order The regular meeting of the Tigard Library Board was called to and Roll Call: order at 7:05 PM, Monday, April 13, 1981, by Chairman Betsy Chick. All members were present. Reports: Minutes Minutes of the previous meeting were approved as circulated. Monthly Report Librarian reviewed the monthly report. There was some dis- cussion on state aid and library legislation before the Oregon Legislature. Friends of the Librarian reported on visit to Christ the King Lutheran Church Library Building and conversation with the City Administrator regarding the same. Committee Librarian informed the group that the City Administrator had recommended that the issue be brought to the City Council as soon as possible. Librarian arranged for the Board to be on the Council agenda, April 20, and prepared a draft memorandum for the Council, outlining the need for relocation and a pro- posal to relocate in Christ the King Lutheran Church. (Memo- randum attached.) Board members studied the memorandum and approved its presentation to the City Council. Members dis- cussed the critical time element in regard to the present lease. There was also discussion on usage of the church building as it is and means of expansion. The addition of a mobile unit was discussed as a possible means of expansion. Walt Munhall re- ported that he was investigating the possibility of solar heating grants. Old Business: Charge for Librarian reported that there has been a steady increase in Lost Magazines number of magazines being lost. Jim Sidey moved that patrons Motion be charged the newstand price for lost magazines, with one dollar ($1.00) being the minimum charge for any magazine. Seconded. Motion was passed. Meeting adjourned at 8:15 PM. Respectfully submitted, Irene Ertell City Librarian Accepted: Accepted as corrected: 1 TWARDt�_AW PUBLICPhone 639-9511 12568 SW Main-Tigard, Or. 97223 MEMORANDUM May 11, 1981 TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN SUBJECT: MONTHLY REPORT, APRIL 1981 1. Administration: a. Librarian presented 1981-82 budget to the budget committee on April 1. Discussion centered around hiring two half-time persons, a library assistant for youth services and an assistant librarian for reference, instead of a full-time library assistant for youth services (to replace Kathy Tremaine). Committee agreed to this. b. Library Board held its regular meeting on April 13. Minutes are attached. c. On April 20, the Library Board presented to City Council their request for relocating the Library at the Christ the King Lutheran Church site on Bull Mountain Road. The request was turned down primarily because of funding; however, the Council indicated that they planned to pursue a civic center in the near future and directed city staff and the Board to request a new lease from Mr. Sorg, the landlord, that would assure the library a tenancy until the civic center becomes a reality. d. Claire Sheldon, library assistant-circulation, attended the Oregon Library Association meeting April 22-25. e. The Oregon Attorney General handed down an opinion at the request of Representative Norm Smith regarding confidentiality of library records (HB2679). The Attorney General decided that except for name and address of library users, all other information on the registration card is exempt from public records law. In addition, all records of what an individual checks out is confidential and disclosure would constitute an invasion of privacy. The House Ju- diciary Committee proceeded to send HB2679 to the House where it was passed by a large margin. It has gone to the Senate where approval is also expected. f. The Washington County Commissioners have indicated their approval for the Washington County Cooperative Library Services (WCCLS) libraries to go on the June 30 ballot for a one- year serial levy of $1,300,000 to computerize circulation in all the public libraries plus Pacific University. Further discussions with managers and city councils will be necessary. 2. Personnel: a. Volunteer hours totaled 148.5; Andrea Asbell worked 17.5 hours on outreach; daily average for hours worked in the library was 5.7. b. Recruitment to fill the two new part-time positions began. Sixty-three applications were received. Interviews will be conducted May 11, 1981. C. Andrea Asbell has resigned as volunteer coordinator for the Outreach Program. A new coordinator will be sought to replace her. In the meantime, outreach services have been cur- tailed eliminating all deposit collections except for King City Library and King City Conva- lescent Center. Andrea will continue to serve the latter as a volunteer. 3. Statistics: a. Circulation 9094 (350 per day) Books 8536 Magazines 357 Adult 6112 Audio-Visual 162 Juvenile 2354 Other 39 ILL 70 Tigard Library Board - Mont e ort Aril 1981 - page 2 i `3. Statistics: continued b. User cards 243; in town 130; out-of-town 113. C. Story hours 133 total; 13 average. d. Materials added 618. e. Materials withdrawn 842. f. Money Received: Fines $37.00 Lost Books $4.75 Misc. Replacement $9.00 Donations 4. Youth Services - Kathy Tremaine: "You Saw Them at the Movies" was the book display for the children/young adult room, featuring books which had been made into movies. Library Week, April 6-11, was celebrated by offering a free Big Mac, at Tigard McDonald's, to any young person who brought a parent in to register for a card or check out a book. Buttons -- "Hooray for Libraries" -- and McDonald's pencils were also given to patrons as part of the celebration. On April 11, at the Albertson's-Payless parking lot, 500 balloons were released with coupons, which when found, will entitle the holder to a Big Mac at Tigard McDonald's. Several scout troops assisted in this operation and it attracted a huge crowd. On April 18, the annual Easter Egg decoration party was held at the Library. During the interval between Kathy's departure and the hiring of her replacement, story- times will be conducted by volunteers Betty Denning and Carla Miller. 5. Friends of the Library: Friends of the Library Building Committee met April 6. Walt Munhall presented his design for the house-to-house solicitation notice for membership and donations. Further discussion was held on the Flea Market. It was decided to have a rummage and bake sale instead. lo- cation was tentatively set at the Oddfellows Hall for June 20. The group held another meeting on April 20, at which time Donna Hammersly confirmed the date and location for the rummage- bake sale. It was also decided to postpone the "build a library" poster until a site and plans are a reality. Donna Hammersly presented the logo suggestion from Fowler and Twality Junior High Schools.